no longer available, leading again to the potential for the loss of productivity (four buildings).
Retrofit of facility lights with Light Emitting Diode (LED) lights, providing efficiency, higher quality, and requiring less maintenance.
Implement smart irrigation technologies, including replacing 20 controllers before they become obsolete.
Phase I of the project encompassed:
Lighting Efficiency Projects
o Interior Lighting Retrofits (5 sites, including City Hall, Dev Svcs, Legacy, Playhouse and Maintenance Facility)
o Exterior Lighting Retrofits (5 sites, including City Hall, Dev Svcs, Legacy, Playhouse and Maintenance Facility)
o Sports Field LED Retrofits (2 sites, including Domenic Massari and Marie Kerr)
HVAC and Controls
o HVAC Replacements (6 sites, including Ero, City Hall, Desert Sands, Dev Svcs, Library and SAVES)
o HVAC and Lighting Controls Converted to Automated Logic Controllers (6 sites)
Other
o Irrigation Controllers, Booster Pumps, and Master Valves and Flow Sensors Upgraded or Replaced (22 sites citywide)
o Retrofit of several streetlights to LED lights.
DISCUSSION
Energy efficiency projects presented as a part of the initial recommendation are expected to span multiple years. As staff indicated in the March 1, 2023, staff report, future phases would come before the City Council for approval. Amendment No. 1 is considered Phase II of the project. During Phase II, Schneider Electric will continue working through additional City facility sites to retrofit lighting and upgrade HVAC systems and controls.
Phase II will encompass the following:
Lighting Efficiency Projects
o Interior Lighting Retrofits (4 sites)
o Sports Field LED Retrofits (3 sites); and,
HVAC and Controls
o HVAC and Lighting Controls Converted to Automated Logic Controllers (6 sites).
The Phase II Interior Lighting Retrofit will cover all non-OBF lighting from the original agreement, as outlined in the table below. Sports Field lighting at Marie Kerr/Best of the West, and Pelona Vista will be upgraded to LED lighting. HVAC units that have been replaced as a part of Phase I require testing and balancing to ensure that the heating or Report to Mayor and City Council
Re: Approval of Amendment No. 1 to Agreement A-8161
Date of Meeting: October 18, 2023
cooling mechanisms work according to the design specifications and at the best efficiency level.
The table below summarizes Phase II by project, location, and price.
Type of Project Locations Price
Sports Field Lighting Marie Kerr Park- Field 1 $2,902,992 Marie Kerr Park -Best of the West
Pelona Vista $2,741,774
Non-OBF LED Lighting City Hall $369,407
Development Services
Legacy Commons
Playhouse
Testing and Balance
(TAB) for HVAC units Aero Complex $158,097
City Hall
Desert Sands
Development Services
Library
SAVES
Total Cost $6,172,270
Phase II will save the City almost $2.1 million over 20 years and will assist with efforts to reduce greenhouse gases. The retrofits will provide energy conservation, efficiency, and other energy-related capital improvement services. As part of Schneider’s services, once the projects are complete, they will perform initial verification services to determine the actual savings realized by the City. The verifications will assist with the planning process for future projects and budgeting for subsequent years/phases.
FISCAL IMPACT
$6,172,270; Phase II of the project is funded through Measure AV and the General Fund.
Funds are budgeted and available for FY 2023-24 in Capital Improvement accounts G0167157 and G0167157, with $202,712 to be transferred from F0149101.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
D. Pursue alternative financing opportunities for continued infrastructure improvements and quality community programs.
Report to Mayor and City Council
Re: Approval of Amendment No. 1 to Agreement A-8161
Date of Meeting: October 18, 2023
Goal III: Invest in infrastructure to improve community livability.
C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.
Prepared by: Lynn Glidden P.E., Director of Public Works Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, City Manager
Approved as to form: William P, Curley, III, Interim City Attorney
ATTACHMENTS
Amendment No. 1 to Agreement No. A-8161
1st AMENDMENT TO AGREEMENT A-8161
BETWEEN THE CITY OF PALMDALE AND SCHNEIDER ELECTRIC
This 1st Amendment to Agreement No. A-8161 (“Agreement”) is made and entered into by and between the City of Palmdale (hereinafter called “CITY”) and SCHNEIDER ELECTRIC (hereinafter called "CONSULTANT"). This Contract shall become effective on the date of the last signatory.
WHEREAS, on March 29,2023 ("Original Agreement") the CITY and CONSULTANT entered into an agreement to provide:
WHEREAS, Customer owns and operates the Project Site(s), and is in need of energy, water and operating cost saving equipment and services designed to save energy and associated energy costs at said Project Sites; and WHEREAS, Customer is authorized under the laws of the State of California (here in after the “State") to enter into this Contract for the purposes set forth herein.
WHEREAS, ESCO is knowledgeable about certain procedures for controlling energy and water consumption and reducing operating costs through services provided and equipment installed and maintained at project sites similar in scope and scale of Customer; and
WHEREAS, under a separate agreement with the Customer, the ESCO has performed an Investment Grade Audit (defined below) and has prepared an Investment Grade Audit Presentation, and the Parties hereby acknowledge that the Investment Grade Audit Presentation has been reviewed and accepted by the Customer; and
WHEREAS, Customer desires to retain ESCO to purchase, install and service certain energy, water and operating cost savings equipment and to provide other services and strategies described in the attached Schedules, for the purpose of achieving energy, water and operating cost reductions within Project Site(s),as more fully described herein; and
WHEREAS, ESCO understands, acknowledges, and agrees that one of the funding sources for its work is from the American Rescue Plan, Coronavirus State and Local Fiscal Recovery Funds(collectively “ARPA"). ESCO agrees that it shall comply with any applicable regulations associated with ARPA funds, on those specifically funded ARPA projects as listed in the Schedule. By executing this Contract, ESCO agrees to comply with any applicable regulations and reporting requirements set forth in Exhibit “A”, “B” & “C" attached hereto and shall familiarize itself with those requirements.
NOW, THEREFORE. In consideration of the mutual promises and covenants contained herein, end intending to be legally bound hereby, Customer and ESCO hereto covenant and agree that the following Schedules are attached hereto (or will be, as provided in this Contract) andare made a part of this Contract by reference.
WHEREAS, the parties desire to amend the Original Agreement to:
1-3Concord - Document ID: generated after first signature
Increase the amount of energy service projects to include the following:
Sports field lighting at Marie Kerr Park, which entail fields 1 through 8, and Pelona Vista Park which entail nine soccer fields.
Non-OBF interior LED lighting at City Hall, Development Services, Legacy Commons, and the Playhouse.
Testing and Balance (TAB) for new HVAC units at Aero Complex, City Hall, Desert Sands, Development Services, Library and SAVES.
NOW THEREFORE, the parties agree as follows:
That the CONSULTANT will complete Phase II projects and abide by the quoted price proposed in Exhibit A. Any changes even minor are only to occur with the City of Palmdales' full approval. See Attachment Exhibit "A", and Exhibit "B" for proposed summary and schedule.
All other terms and conditions of the Original Agreement not amended herein, remain in full force and effect.
(REST OF PAGE LEFT INTENTIONALLY BLANK)
2-3Concord - Document ID: generated after first signature
In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.
CITY OF PALMDALE:
SCHNEIDER ELECTRIC:
Ronda Perez
City Manager
Jordan Lerner
Vice President
ADDRESS FOR NOTICE:
CITY OF PALMDALE
38300 Sierra Highway
Palmdale, CA 93550
ADDRESS FOR NOTICE:
SCHNEIDER ELECTRIC
1660 SCENIC AVENUE
COSTA MESA, CA 92626
APPROVE AS TO FORM:
William P. Curley, III
Interim City Attorney
ATTEST:
Roxanne Faber
Acting City Clerk
---------------------------------------- INTERNAL USE ONLY ----------------------------------------
□Certificate(s) and Endorsement(s) attached
□Confirmed business name on contract with certificate(s) □Original contract and previous amendment(s) (if any) are attached □Attached Agreement Checklist and met all requirements
3-3Concord - Document ID: generated after first signature