1. CALL MEETING TO ORDER
Note: All City Council memberships are reflected in their City Council titles.
2. ROLL CALL
MAYOR BISHOP, MAYOR PRO TEM LOA, COUNCILMEMBERS OHLSEN,
BETTENCOURT, ALARC
Ó
N
COMMISSIONERS FRAGA-SAENZ, BETTS
3. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
4. PRESENTATION
4.1 Presentation by Matthew Perry Foundation on Grassroots Recovery Grant to the Fentanyl Campaign.
PUBLIC COMMENT RULES
“(California Government Code Section 54954.3).
(a) Every agenda for regular meetings shall provide an opportunity for members of the public to directly address the legislative body on any item of interest to the public, before or during the legislative body’s consideration of the item, that is within the subject matter jurisdiction of the legislative body, provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by subdivision (b) of Section 54954.2 [section omitted].
CITY COUNCIL
SUCCESSOR AGENCY
HOUSING AUTHORITY
CITY COUNCIL CHAMBERS
38300 SIERRA HIGHWAY
SUITE B
PALMDALE, CA 93550
WEDNESDAY, SEPTEMBER
4, 2024
5:00 PM
www.cityofpalmdaleca.gov
WELCOME
City Council
Wednesday, September
4, 2024
(b) (1) The legislative body of a local agency may adopt reasonable regulations to ensure that the intent of the subdivision (a) is carried out, including, but not limited to, regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker.
(2) Notwithstanding paragraph (1), when the legislative body of a local agency limits time for public comment, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non- English speakers receive the same opportunity to directly address the legislative body of a local agency.”
In furtherance of Section 54954.3 of the Brown Act, the public is allotted to speak a total of two (2) minutes on the entirety of the Consent Calendar, Appointment(s), New Business and Closed Session, with two (2) minutes on each Public Hearing, and, if desired, an additional two (2) minutes on items not on the agenda that are within the subject matter jurisdiction of the City Council. As specified in the Brown Act, a speaker utilizing a translator will receive twice the amount of time specified.
5. PUBLIC COMMENTS
CONSENT CALENDAR, APPOINTMENT(S), NEW BUSINESS, AND CLOSED SESSION: Now is the time for public participation on items listed on the Consent Calendar, Appointment(s), New Business, and Closed Session. Each speaker is allotted two (2) minutes in total for the entirety of the above sections.
6. HOUSING AUTHORITY CONSENT CALENDAR
All matters listed under the Housing Authority Consent Calendar will be enacted by one motion unless an item(s) is pulled by the Authority, in which case the item(s) will be removed from the Calendar and will be considered separately following this portion of the Agenda.
6.1 Approve the Housing Authority of the City of Palmdale's Annual Report per Health and Safety Code Section 34328 and 34328.1 and authorize the Executive Director or her Designee to submit the report to the State of California Department of Housing and Community Development (HCD)
SR HA Annual Report 2023-24.docx
HA Annual Report 2023-24.pdf
6.2 Approve the minutes from the previous meetings.
HA Minutes 06 26 2024.pdf
HA Minutes 08 21 2024.pdf
7. CONSENT CALENDAR
All matters listed under the Consent Calendar will be enacted by one motion unless an City Council
Wednesday, September
4, 2024
item(s) is pulled by Council, in which case the item(s) will be removed from the Calendar and will be considered separately following this portion of the Agenda.
7.1 Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).
7.2 Receive and File the Monthly Investment Activity Reports for July 2024.
SR Investment Report JULY 2024.docx
Rpt. City & Successor Monthly Investment Activity Report July 2024.pdf
7.3 Approve the First Amendment to Agreement with Patriot Environmental Services, Inc. for as-needed biohazard clean-up and removal services, increasing the Agreement by $360,000 for a total not to exceed amount of $445,000 for the remainder of the contract term through June 2027.
SR Agrmt No. A-7973 First Amendment with Patriot Environmental Services Inc.docx
Agrmt No. A-7973 First Amendment with Patriot Environmental Services, Inc.pdf
Agrmt No. A-7973 with Patriot Environmental Services, Inc.pdf
7.4 Approve Agreement with Monarch Landscape Holdings, LLC dba Terracare Associates for maintenance services at parks, facility grounds, and transit sites in an amount not to exceed $14,802,990 for the remaining nine months of Fiscal Year 2024-2025 and the subsequent four fiscal years for a total contract term of fifty-seven months.
SR Agrmt No. A-8970 with Monarch Landscape Holdings LLC.docx
Agrmt No. A-8970 with Monarch Landscape Holdings, LLC.pdf
Atch 1 RFP No. 24-001-3500.pdf
7.5 Approve a budget amendment of $601,718 for Antelope Valley Transit Authority operating costs for Fiscal Year 2024-2025.
SR AVTA Budget Amendment.docx
AVTA update to Agencies Costs.pdf
7.6 Approve the First Amendment to the agreement with Paragon Partners Consultants, Inc. for PN 653, SR 138 Widening 5th to 10th East Project, to increase the agreement by $25,420 for the total not to exceed the amount of $204,270 with an extension of 722 calendar days for a total of 1,357 calendar days.
SR Agrmt No. A-7415 First Amendment with Paragon Partners Consultants Inc.docx
Agrmt No. A-7415 First Amendment with Paragon Partners Consultants, Inc.pdf
Agrmt No. A-7415 with Paragon Partners Consultants, Inc.pdf
7.7 Approve the minutes from the previous meeting.
Minutes 08 21 2024.pdf
City Council
Wednesday, September
4, 2024
8. PUBLIC HEARING
8.1 Public Hearing to receive Public Comments on the Draft Consolidated Annual Performance Evaluation Report (CAPER) for Fiscal Year 2023-2024; Review, approve and authorize the City Manager or her Designee to make necessary changes and submit the CAPER report to the U.S. Department of Housing and Urban Development (HUD) by September 28, 2024, in compliance with HUD Regulations.
SR Palmdale 23-24 CAPER Report.docx
Draft Palmdale 23-24 CAPER Report.pdf
9. APPOINTMENTS
9.1 City Council Nomination and Appointment of One (1) Member to the Mobile Home Park Rental Review Board.
SR Appt Mobile Home Park Rental Review Board.docx
Apps Redacted.pdf
9.2 City Council Reappointment of Six (6) Commissioners to the Public Art Commission and Nomination and Appointment of One (1) Commissioner to fill the vacant seat for a Professional Artist.
SR Appt Public Art Commission.docx
Apps Redacted.pdf
10. CITY MANAGER’S REPORT
11. SHERIFF'S REPORT
12. COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
13. NON-AGENDA PUBLIC COMMENTS
:
Now is the time for public participation on items not listed on the agenda. Each speaker is allotted two (2) minutes total.
14. ADJOURN
meeting to September 18, 2024, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.
Americans with Disabilities Act (ADA) Accommodations
In accordance with the Americans with Disabilities Act of 1990, if you require a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (661) 267-5151 at least 48 hours prior to the meeting.
City Council
Wednesday, September
4, 2024
If you require oral translation, please contact the City Clerk’s Office at (661) 267-5151 at least 48 hours prior to the meeting.
City Council
Wednesday, September
4, 2024
Housing Authority
Staff Report
DATE: SEPTEMBER 4, 2024
TO: HONORABLE CHAIR AND COMMISSIONERS
FROM: NEIGHBORHOOD SERVICES DEPARTMENT
DISTRICT: ALL
SUBJECT: APPROVE THE HOUSING AUTHORIT Y OF THE CITY OF
PALMDALE’S ANNUAL RE PORT PER HEALTH AND SAFETY
CODE SECTION 34328 A ND 34328. 1 AND AUTHORIZE THE
EXECUTIVE DIRECTOR O R HER DESIGNEE TO SUBMIT THE
REPORT TO THE STATE OF CALI FORNIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT (HCD)
RECOMMENDATION
Staff recommends that the Housing Authority:
1. Approve the Housing Authority of the City of Palmdale’s 2023-2024 Annual Report per Health and Safety Code Section 34328 and 34328.1; and,
2. Authorize the Executive Director or her designee to submit the report to the State of California Department of Housing and Community Development (HCD).
BACKGROUND
The Housing Authority of the City of Palmdale (Housing Authority) was activated by the City Council on April 9, 1997, pursuant to California Housing Authorities Law. In accordance with Health and Safety Code Sections 34328 and 34328.1, the Housing Authority must prepare a complete report of its activities during the previous fiscal year by October 1. The annual report must be file d with the City Clerk and submitted to the California Department of Housing and Community Development (HCD). As part of the reporting process, the Housing Authority may recommend legislation or other actions necessary to carry on housing and community deve lopment programs in the State of California.
DISCUSSION
Staff has prepared a report describing the Housing Authority’s affordable housing activities utilizing the Housing Authority assets, the Low - and Moderate-Income Housing Funds assumed from the Comm unity Redevelopment Agency of the City of Palmdale Report to Chair and Commissioners of the Housing Authority Re: 2023-2024 Housing Authority of the City of Palmdale Annual Report September 4, 2024
(former Redevelopment Agency), and the Housing Asset Funds proceeds from the assumed assets of the former Redevelopment Agency. The Annual Report demonstrates compliance with the reporting requirements of Sections 34328 and 34328.1.
The Housing Authority, in its capacity as the housing successor to the former Redevelopment Agency, is also required to conduct an independent financial audit for the previous fiscal year and to prepare a report on its housing activities as specified in Health and Safety Code Section 34176.1(f). The audit and report will be presented to the Authority Board under separate cover.
FISCAL IMPACT
$0; There is no fiscal impact associated with this action.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
A. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.
Prepared by: Sophia Reyes, Director of Neighborhood
Services
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, Executive Director
Approved as to form: William P. Curley, III, Authority Attorney
ATTACHMENTS
2023-2024 Housing Authority of the City of Palmdale Annual Report
Housing Authority of the City of Palmdale
2023-2024 Annual Report
Pursuant to Health and Safety Code Sections 34328 and 34328.1
Contact:
Neighborhood Services Department
Sophia Reyes, Director
Becky Bartlett, Analyst II
38250 Sierra Highway
Palmdale, California 93550
(661) 267-5126
September 4, 2024
2023-2024 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 Contents
I. Preface
II. Report of Affordable Housing Activities
a. Assumption of Housing Assets from Former Redevelopment Agency b. Management of Housing Authority-Owned Properties
c. Housing Authority Affordable Housing Activities
III. Other Required Information
2023-2024 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1
I. PREFACE
In accordance with California Health and Safety Code Sections 34328 and 34328.1, a housing authority is required to file an annual report at least once a year with the clerk of the respective city or county and with the Department of Housing and Community Development (HCD) describing its activities for the preceding year. The report shall contain information adequate for the city, county, or department to determine that the requirements of Section 34312.3 have been met for any activity undertaken pursuant to that section.
II. REPORT OF AFFORDABLE HOUSING ACTIVITIES
a. Assumption of Housing Assets from Former Redevelopment Agency The Housing Authority of the City of Palmdale (Housing Authority) assumed the housing assets and obligations of the Low- and Moderate-Income Housing Fund (LMIHF) of the former Community Redevelopment Agency of the City of Palmdale (former Redevelopment Agency) in January 2012, effective February 1, 2012, pursuant to Assembly Bill No. 26 (2011- 2012 1st Ex. Sess.) . The proceeds from the assets assumed from the former Redevelopment Agency are held in the Housing Authority’s Low- and Moderate-Income Housing Asset Fund (HAF).
b. Management of Housing Authority-Owned Properties
The Housing Authority owns and operates the three Mobile Home Parks (Boulders at the Lake, Boulders at the Ranch I, and Boulders at the Ranch II). Newport Pacific Capital Company, Inc. manages the properties. During the previous fiscal year, Newport Pacific Capital Company, Inc. completed annual monitoring of the properties. The percentage of units required by Health and Safety Code Section 34312.3(c) to be occupied by specified income levels was met. The Housing Authority will continue to monitor the properties to confirm continued compliance.
The Housing Authority owns and operates 291 units of affordable rental housing (Impressions, La Quinta, Park Vista, and Summerwood Apartments) . Newport Pacific Capital Company, Inc. manages the properties. The percentage of units required by Health and Safety Code Section 34312.3(c) to be occupied by specified income levels was met, and the Housing Authority will continue to monitor the properties to confirm continued compliance.
The Housing Authority has no tenancy terminations or Section 8 voucher terminations associated with victims of domestic violence to report.
2023-2024 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 Multi-family Mortgage Revenue Bonds were issued by the former Redevelopment Agency in 1998 for the acquisition and rehabilitation of the Mobile Home Parks and were refinanced in 2003 and 2005. Th e Promissory Note for the bonds to the former Redevelopment Agency was assumed by the Housing Authority in 2003, when the title was transferred from the prior owner, and is paid from net cash flow generated by the three Mobile Home Parks. The Housing Authority is current in its payment obligations.
Multifamily Housing Revenue Bonds were issued in 2015 to acquire and rehab 291 units of affordable rental housing (the Impressions, La Quinta, Park Vista, and Summerwood Apartments). The Housing Authority's Promissory Note for the bonds is paid from the net cash flow generated by the four apartment properties.
The Housing Authority is current in its payment obligations.
c. Housing Authority Affordable Housing Activities
The Housing Authority assumed the former Redevelopment Agency's affordability covenants and conducted annual monitoring and enforcement of owner compliance with the restrictions imposed on projects assisted with LMIHF. The Housing Authority continued implementing the enforceable housing obligations assumed from the former Redevelopment Agency and funded with LMIHF in accordance with California Redevelopment Law.
The Housing Authority entered into the following agreements in the reporting period:
1. First Amendment with The Salvation Army (A -8366) to amend the budget to include an administrative line item without changing the total agreement amount. Homelessness Prevention and Rapid Rehousing Program.
2. Third Amendment with GPA Consulting (A -7956) for Historical Property Evaluation Report for 38107 10
th St East in Palmdale.
3. Third Amendment with LDM (A-7160) for Rehabilitation Management Services to increase the agreement not to exceed amount.
4. Second Amendment with Ravello Mods Palmdale 118, LLC. is extending the Excess Loan Agreement (A -8008) for the development of 118 affordable housing units.
5. First Amendment with Keyser Marston A-7134 for Financial Analysis Services to extend and to increase the agreement not to exceed amount.
6. First Amendment RSG, INC. A-7135 to extend the agreement for an additional one-year term.
2023-2024 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1
7. Agreement with Nash Construction A -8565 for ongoing general contractor and minor construction services.
8. Agreement with MBE Construction A -8566 for ongoing general contractor and minor construction services.
9. Agreement with Houalla/Metro A-8558 for ongoing general contractor and minor construction services.
10. Agreement with Tip Top Arborists A -8654 for professional arboricultural services.
11. Termination of Affordable Housing Agreement A-6987 with Ninth Patriot LLC.
12. Agreement with Dan Contractor A -8520 for the rehabilitation of unit #135 at Summerwood Apartments.
13. Agreement with Absolute International Security (AIS) A -8811 for security services at the Housing Authority facilities.
14. Agreements under the Veterans Purchase Assistance Loan Program (VPAL):
a. (A-8459) Lot #37
b. (A-8636) Lot #44
c. (A-8637) Lot #33
d. (A-8638) Lot #34
e. (A-8665) Lot #24
f. (A-8669) Lot #23
g. (A-8674) Lot #43
h. (A-8713) Lot #26
i. (A-8714) Lot #35
j. (A-8715) Lot #36
k. (A-8793) Lot #25
III. OTHER REQUIRED INFORMATION
The Housing Authority, in its capacity as the housing successor to the former Redevelopment Agency, is also required to conduct an independent financial audit for the previous fiscal year and to prepare a report on its housing activities as specified in Health and Safety Code Section 34176.1(f). The audit , report, and the Housing Authority budget will be presented to the Housing Authority Board under separate cover.
The Housing Authority recommends legislation to address the State of California Department of Finance’s refusal to use Redevelopment Property Tax Trust Funds
2023-2024 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 (RPTTF) to pay H ousing Authority administrative costs relating to the transferred housing assets and obligations of former Redevelopment Agencies.
In addition, The Housing Authority recommends legislation to address the impacts of “Accessory Dwelling Units” by right (SB1069) on sewer infrastructure, traffic, and parking in residential zones, as an unfunded mandate.
HA – June 26, 2024 – 5pm 1
MINUTES
CITY COUNCIL/SA/HA/IDA/PAA/PCA/PFA
CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B
PALMDALE, CALIFORNIA
JUNE 26, 2024
www.cityofpalmdale.org
1) CALL MEETING TO ORDER
Mayor Bishop called the meeting to order at 5:01 pm.
Note: All City Council memberships are reflected in their City Council titles.
2) ROLL CALL MAYOR BISHOP, MAYOR PRO TEM LOA, COUNCILMEMBERS OHLSEN, BETTENCOURT, ALARCÓN COMMISSIONERS FRAGA-SAENZ, BETTS
PRESENT: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.
ABSENT: None.
3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Mayor Bishop announced that the meeting would be adjourned in honor of Firefighter Andrew Pontious.
Mayor Pro Tem Loa led the pledge of allegiance.
4) PUBLIC COMMENTS
CONSENT CALENDAR, APPOINTMENT(S), NEW BUSINESS, AND CLOSED SESSION:
Public Comments: None.
Councilmember Alarcón suggested hearing the consent calendar at this time. There was no Council consensus.
Mayor Pro Tem Loa requested that Joint Public Hearing Item 7.1 be heard at this time. There was Council consensus.
5) CONSENT CALENDAR
5.1) Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).
HA – June 26, 2024 – 5pm 2
5.2) Approve Project Authorization A under Master Services Agreement with NBS Government Finance Group to provide Assessment District and Community Facility District administration, other related consulting services, and continuing disclosure services in an amount not to exceed $1,160,000 for a term of five (5) years.
5.3) Approve Purchase Order 20250000 with Amazon Capital Services, Inc. dba Amazon Business in an amount not to exceed $217,000 for FY 2024-25.
5.4) Adopt Resolution No. CC 2024 -053, a Resolution of the City Council of the City of Palmdale establishing an appropriations limit for Fiscal Year 2024-25 pursuant to Article XIII B of the California Constitution and repeal Resolution No. CC 2023-042.
5.5) Approve Agreement with Hinderliter, de Llamas & Associates (HdL) for Sales, Use, and Transaction Tax Audit and Information Services in an amount not to exceed $262,000 for a five (5) year term.
5.6) Approve agreement with Pro West and Associates, Inc. to provide Geographical Information System (GIS) services in a not to exceed amount of $300,000 for a three (3) year term.
5.7) Adopt Resolution No. CC 2024 -060, a Resolution of the City Council of the City of Palmdale approving the Salary and Benefits Policy.
5.8) Adopt Resolution No. CC 2024 -063, a Resolution of the City Council of the City of Palmdale approving the application for specified grant funds from the Budget Act of 2023, 19.561(B)(14), as clarified by Assembly Budget Committee Letter dated May 8, 2024: Improvements and Maintenance to any City Park in the City of Palmdale.
5.9) Award Invitation for Bid and approve requisition with Hasa, Inc. for pool chemical supplies in an amount not to exceed $212,500 for Fiscal Year 2024- 2025.
5.10) Award Invitation for Bid and approve requisition with Morgan Ingland LLC for commercial streetlight poles in an amount not to exceed $227,487 Fiscal Year 2024-2025.
Councilmember Alarcón pulled this item for discussion.
Director of Public Works Glidden provided an overview of the item.
The Council and staff discussed replacing streetlight poles, traffic speed, solar-powered streetlights, a feasibility study, and converting park lights to solar.
HA – June 26, 2024 – 5pm 3
Motion: Award Invitation for Bid and approve requisition with Morgan Ingland LLC for commercial streetlight poles in an amount not to exceed $227,487 Fiscal Year 2024-2025.
Moved by Andrea Alarcón, seconded by Richard J. Loa.
Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.
5.11) Award Invitation for Bid and approve Requisition with Walsma Oil Company, Inc. for Bulk Diesel and unleaded fuel in an amount not to exceed $650,000 for Fiscal Year 2024-2025.
5.12) Approve Consultant Agreement with Transtech Engineers, Inc. for Acting City Engineer and Traffic Engineer staff augmentation support services in the amount of $222,300 for a term of nine months.
5.13) Adopt Resolutions initiating the Tuesday, November 5, 2024, City of Palmdale General Municipal Election: Adopt Resolution No. CC 2024 -043, a Resolution of the City Council of the City of Palmdale, California, calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain Officers as required by the provisions of the City of Palmdale Charter; Adopt Resolution No. CC 2024 -044, a Resolution of the City Council of the City of Palmdale, California, requesting the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code; and, Adopt Resolution No. CC 2024 - 045, a Resolution of the City Council of the City of Palmdale, California, adopting regulations for Candidates for Elective Office pertaining to Candidate Statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 5, 2024.
5.14) Approve Agreement with Konica Minolta Business Solutions USA, Inc. for document imaging and indexing services for a not to exceed amount of $681,120 for a term of three (3) years with the option to extend for two additional terms of one (1) year each.
5.15) Approve the minutes from the previous meeting.
Motion: Approve all items listed under the Consent Calendar with the exception of item 5.10.
Moved by Andrea Alarcón, seconded by Richard J. Loa.
Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.
HA – June 26, 2024 – 5pm 4
6) JOINT CONSENT CALENDAR CC/SA/HA/IDA/PAA/PCA/PFA
6 . 1 ) Adopt Joint Resolution of the City Council of the City of Palmdale No. CC 2024-062, Successor Agency to the Community Redevelopment Agency of the City of Palmdale No. SA 2024 -013, the Palmdale Civic Authority No. PCA 2024-002, the Housing Authority of the City of Palmdale No. HA 2024-005, the Industrial Development Authority No. IDA 2024 -002, the Palmdale Airport Authority No. PAA 2024-002, the Palmdale Financing Authority No. PFA 2024- 004, collectively the Approving Legislative Bodies (ALB) authorizing the City Manager to bind insurance coverage annually for the approved legislative bodies.
6 . 2 ) Approve the minutes from the previous meetings.
Motion: Approve all items listed under the Joint Consent Calendar.
Moved by Andrea Alarcón, seconded by Richard J. Loa.
Vote: Motion carried (7-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.
7) JOINT PUBLIC HEARING ITEM CC/SA/HA/IDA/PAA/PCA/PFA
7.1) Adopt Joint Resolution of the City Council of the City of Palmdale No. CC 2024-064, the Successor Agency to the Community Redevelopment Agency of the City of Palmdale No. SA 2024 -012, the Palmdale Civic Authority No. PCA 2024-001, the Housing Authority of the City of Palmdale No. HA 2024-004, the Industrial Development Authority No. IDA 2024 -001, the Palmdale Airport Authority of the City of Palmdale No. PAA 2024-001, and the Palmdale Financing Authority No. PFA 2024-003 approving and adopting the City of Palmdale’s Annual Budget for Fiscal Year 2024-25, and approving revenue and expenditure adjustments to Fiscal Year 2023-24; Adopt Resolution No.
CC 2024-066, a Resolution of the City Council of the City of Palmdale amending the City’s Classification and Pay Schedule for general positions; Adopt Resolution No. CC 2024 -067, a Resolution of the City Council of the City of Palmdale amending the Classification and Pay Plan for bargaining unit positions; Adopt Resolution No. CC 2024-068, a Resolution of the City Council of the City of Palmdale amending the Classification and Pay Plan for Parks and Recreation Unbenefited positions; and, Adopt Resolution No. CC 2024- 069, a Resolution of the City Council of the City of Palmdale amending the Classification and Pay Plan for Y-Rated positions.
City Clerk Scott read the resolution titles for Joint Resolution Nos. CC 2024 - 064, SA 2024-012, PCA 2024-001, HA 2024-004, IDA 2024-001, PAA 2024- 001, PFA 2024-002, and CC 2024-066, CC 2024-067, and CC 2024-068.
Mayor Bishop opened the Public Hearing and called for public testimony.
HA – June 26, 2024 – 5pm 5
Public Testimony: None
Mayor Bishop closed the Public Hearing.
Motion: Adopt Resolution No. HA 2024-004
Moved by Richard J. Loa, seconded by Christina Fraga-Saenz.
Vote: Motion carried (7-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.
Council expressed their support for the balanced budget and the employees.
There was Council and staff discussion regarding park facilities, mental health budget allocation, business retention budget allocation and outreach, recreational scholarships and outreach, and domestic violence programming and shelter. City Manager Perez spoke about the Parks Master Plan that would be brought to the Council in July and pointed out to the Council/Commissioners the Measure AV budget showing park funding .
Director of Operations Samson provided an explanation for the mental health budget allocation and rollover. City Manager Perez spoke regarding fund allocations for business retention, recreational scholarships, veteran support, and the three -year plan for a domestic violence shelter. Neighborhood Services Director Reyes spoke regarding the non -profit partnerships, confidential location, and domestic violence programming and shelter.
City Manager Perez read Resolution No. CC 2024 -069 into the record and mentioned that a corrective memo was distributed to the Council.
Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.
Motion: Adopt Joint Resolution Nos. CC 2024-064, SA 2024-012, PCA 2024-001, IDA 2024-001, PAA 2024-001, PFA 2024-003 and CC 2024-067, CC 2024-068, and CC
2024-069
Moved by Richard J. Loa, seconded by Eric Ohlsen.
Mayor Bishop recessed the meeting from 5:53 pm - 6:01 pm.
Mayor Bishop presented Captain Bardon with a certificate for the 26th Anniversary of the Palmdale Sheriff’s Station.
8) PUBLIC HEARING
8.1) Adopt Resolution No. CC 2024 -059, a Resolution of the City Council of the City of Palmdale restating in its entirety the City of Palmdale Master Schedule of Fees and repealing all prior enactments inconsistent with this Resolution.
HA – June 26, 2024 – 5pm 6
City Clerk Scott read the title of Resolution No. CC 2024-059.
Mayor Bishop opened the Public Hearing and called for public testimony.
Public Testimony: None.
Mayor Bishop closed the Public Hearing.
There was Council and staff discussion regarding the Co nsumer Price Index (CPI) increase.
Motion: Adopt Resolution No. CC 2024-059, a Resolution of the City Council of the City of Palmdale restating in its entirety the City of Palmdale Master Schedule of Fees and repealing all prior enactments inconsistent with this Resolution.
Moved by Andrea Alarcón, seconded by Laura Bettencourt.
Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.
8.2) Introduce and Adopt Ordinance No. 1643, an Ordinance of the City Council of the City of Palmdale, approving General Plan Amendment 24 -0002, Zone Change 24-0002, and Comprehensive Development Plan 24 -0003 finding that the project is consistent with Program Environmental Impact Report 22-002 prepared and certified in conjunction with the City’s General Plan (Palmdale 2045) and direct staff to make necessary modifications to the Palmdale Transit Area Specific Plan.
City Clerk Scott read the title of Ordinance No. 1643.
A motion was made and carried unanimously to introduce Ordinance No. 1643. Planning Manager Magana presented the staff report.
Mayor Pro Tem Loa spoke regarding the benefits of adopting this item.
Mayor Bishop opened the Public Hearing and called for public testimony
Public Testimony: None.
Mayor Bishop closed the Public Hearing.
Motion: Adopt Ordinance No. 1643, approving General Plan Amendment 24- 0002, Zone Change 24 -0002, and Comprehensive Development Plan 24 -0003 finding that the project is consistent with Program Environmental Impact Report 22-002 prepared and certified in conjunction with the City's General Plan (Palmdale 2045) and direct staff to make necessary modifications to the Palmdale Transit Area Specific Plan.
Moved by Andrea Alarcón, seconded by Laura Bettencourt.
HA – June 26, 2024 – 5pm 7
Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.
9) CITY MANAGER’S REPORT
City Manager Perez reported on the following: AV Taco Festival; Seasons of Service event; Juneteenth event; 4th of July celebration; Summer Concerts; Club Pilates grand opening; and encouraged citizens to sign up for Alert Palmdale to help the City communicate with citizens in the event of a natural disaster, emergency, or power outage.
10) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE
AGENDA ITEMS
Councilmember Ohlsen received an update on the feasibility study for the Sheriff's contract. Also, he requested a subcommittee on Criminal Justice and a committee on Pioneering Economic Development. The committees will include two members of the Council.
Councilmember Alarcón requested an update on the AVAQMD vs USEPA litigation, provided an update on the relinquishment of Palmdale Boulevard, and suggested that the City move forward with a grant program for non -profit and community organizations using independent oversight and management.
Mayor Pro Tem Loa requested that item 12.1 be moved over to the second meeting in July. There was Council consensus.
11) NON-AGENDA PUBLIC COMMENTS:
The following individuals provided public input: Eugene Hernandez commented on Councilmember Alarcón’s lack of constituent support. Councilmember Alarcón responded; Tony spoke about speed humps being added to Vista Leon and Olive Drive; Lou Walker , Influential Arts and the National Action Network, requested information on the Courson Arts Colony Apartments and programs; Roger Soderstedt commented on the positive response of Council to their constituents; and Jorge Ventura thanked the City for partnering with them on the taco festival and spoke about the successful event.
Councilmember Ohlsen commented on the taco festival and recommended widening the sidewalks for ADA compliance. Councilmember Bettencourt spoke about parking issues at the taco festival and suggested allowing parking at the Hammack Center and shuttling citizens over.
12) PRESENTATION BY CITY ATTORNEY
There was Council consensus to move Item 12.1 to the second meeting in July.
12.1) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
HA – June 26, 2024 – 5pm 8
Title: City Attorney
Name: William P. Curley, III
This closed session is being held pursuant to the authority of California Government Code Section 54957.
13) ANNOUNCEMENT BY CITY ATTORNEY
None.
14) ADJOURN
Mayor Bishop adjourned the meeting at 6:45 pm, in honor of firefighter Andrew Pontious, to July 10, 2024, at 5:00 pm in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.
PASSED, APPROVED, and ADOPTED this 4th day of September 2024.
Austin Bishop,
Mayor / Chair
ATTEST:
Rochelle Scott,
City Clerk / Authority Secretary
MINUTES
CITY COUNCIL/HA
CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B
PALMDALE, CALIFORNIA
AUGUST 21, 2024
www.cityofpalmdale.org
1) CALL MEETING TO ORDER
Mayor Bishop called the meeting to order at 5:02 pm.
Note: All City Council memberships are reflected in their City Council titles. 2) ROLL CALL MAYOR BISHOP, MAYOR PRO TEM LOA, COUNCILMEMBERS OHLSEN, BETTENCOURT, ALARCÓN COMMISSIONERS FRAGA-SAENZ, BETTS
PRESENT: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.
ABSENT: None.
3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Mayor Pro Tem Loa led the pledge of allegiance.
Mayor Bishop announced the meeting would be adjourned in honor of Danny Bazzell, Army veteran and Air Force employee and Dustin Roberto, Firefighter -Paramedic of Station 93.
4) PRESENTATIONS
4.1) Antelope Valley College update.
Mr. Shami Brar, Vice President of Administrative Services at Antelope Valley College, introduced staff and provided updates on the educational programs offered by Antelope Valley College, enrollment, and upgrades to the Palmdale campus.
Councilmember Bettencourt shared some fun facts and history on the Antelope Valley College and suggested bringing back the cooking class and Sheriff's Academy.
The Council spoke in favor of Antelope Valley College.
4.2) Illegal Dumping Plan update.
Innovation and Environmental Manager Lucha provided a detailed PowerPoint presentation on illegal dumping and shared the services offered by Waste Management.
Discussion ensued among Council and staff regarding illegal dumping, use of technology, and partnership with Caltrans.
5) PUBLIC COMMENTS
CONSENT CALENDAR, APPOINTMENT(S), NEW BUSINESS, AND CLOSED SESSION:
City Attorney Curley asked the Council to consider adding a late agenda item and provided the background and reason for adopting the Caltrans protocol. He stated to add the item, it required a 4/5's vote and two findings: 1) The need came up after the posting of the agenda; and 2) There is a need to take immediate action.
There was Council and City Attorney discussion regarding the addition of the item and modifications to the document.
Motion: Add Emergency Item 6.8 to the agenda.
Moved by Richard J. Loa, seconded by Laura Bettencourt.
Vote: Motion carried (4-1)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt.
No: Andrea Alarcón.
Mayor Bishop requested that copies of the added document be provided to the public and called for a recess from 6:10 p.m. - 6:25 p.m.
The following individuals provided public comment on Item 6.8: Eugene Hernandez spoke regarding the unhoused and engaging community agencies that deal with homelessness; Marcos Alvarez suggested providing solutions for the unhoused; Marsha Furman suggested engaging citizens in the conversation for solutions; Anna Haynes expressed concerns on shelter for the unhoused; City Attorney Curley provided detailed information on the document protocols; David Harris spoke about safety concerns related to this item; and Roger Soderstedt spoke regarding fires in homeless encampments.
Items 6.3, 6.6, and 6.8 were pulled for discussion.
6) CONSENT CALENDAR
6.1) Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).
6.2) Approve and Adopt Ordinance No. 1645, an Ordinance of the City Council of the City of Palmdale to promote Public Health, Safety, and Welfare by deleting, amending, and adding select provisions of the Palmdale Municipal Code related to procedures and policies governing construction of Public Works Projects and Professional Services in order to streamline and ensure consistency with State Law.
6.3) Adopt Resolution No. CC 2024 -075, a Resolution of the City Council of the City of Palmdale to apply for and accept the Los Angeles County Council of Governments Interim Housing (IH) Service Fund.
Director of Neighborhood Services Reyes presented the staff report.
Councilmember Alarcón asked questions about the applicant's selection process. Discussion ensued among Council and staff regarding the selection process and in support of the applicant. City Manager Perez provided clarification on the applicant's selection process.
Motion: Adopt Resolution No. CC 2024-075
Moved by Eric Ohlsen, seconded by Laura Bettencourt.
Vote: Motion carried (4-1)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt.
No: Andrea Alarcón.
6.4) Adopt Resolution No. CC 2024 -076, a Resolution of the City Council of the City of Palmdale declaring its intention to renew the Palmdale Tourism Improvement District, establish the time and place of a public meeting and a public hearing and giving notice of such public meeting and public hearing.
6.5) Notice of Completion - Accept Public Street and Landscape Improvements for Tract 73068 located at Palmdale Boulevard and Oak Street.
6.6) Approve pre -qualified list of consultants to perform on -call professional engineering and architectural services with a not to exceed total aggregate amount of $12,000,000 for a three -year term with the option to extend two one-year terms.
Councilmember Alarcón asked for clarification on the $500K threshold for on - call services. City Manager Perez responded.
Motion: Approve pre -qualified list of consultants to perform on -call professional engineering and architectural services with a not to exceed total aggregate amount of $12,000,000 for a three -year term with the option to extend two one - year terms.
Moved by Andrea Alarcón, seconded by Richard J. Loa.
Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.
6.7) Approve the minutes from the previous meeting.
6.8) Adopt Caltrans and Governor’s approach to ensure compliance with state mandates regarding management of unhoused individuals.
Mayor Bishop read a message from Chair Jung, Human Rights Advisory Committee, in favor of adding the emergency item related to the unhoused.
Mayor Bishop requested that the document be brought back to a future meeting for adjusting. He clarified that the document being adopted was a living document and just mirrors what the State and other local agencies have done.
There was further discussion among Council and City Attorney Curley regarding modifications to the language of the document. Mayor Bishop suggested that the Council move forward and support the item.
Motion: Adopt Caltrans and Governor's approach to ensure compliance with state mandates regarding management of unhoused individuals.
Moved by Richard J. Loa, seconded by Eric Ohlsen.
Vote: Motion carried (4-1)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt.
No: Andrea Alarcón.
Motion: Approve all items listed under the Consent Calendar except 6.3, 6.6, and
6.8. Moved by Richard J. Loa, seconded by Eric Ohlsen.
Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.
7) JOINT PUBLIC HEARING CITY COUNCIL/HOUSING AUTHORITY
7.1) Adopt Resolution No. CC 2024 -074, a Resolution of the City Council of the City of Palmdale approving an Affordable Housing Agreement between the Housing Authority of the City of Palmdale and Advancing Communities Together, Approving and Authorizing the Conveyance of Property located at 5th Street East and East Avenue Q -2 APN 3008 -010-904 from the Housing Authority of the City of Palmdale to Advancing Communities Together, Approving a Permanent Local Housing Allocation Loan Agreement between the City of Palmdale and Advancing Communities Together, and making certain findings; and Adopt Resolution No. HA 2024 -006, a Resolution of the Housing Authority of the City of Palmdale Approving an Affordable Housing Agreement between the Housing Authority of the City of Palmdale and Advancing Communities Together, Approving and Authorizing the Conveyance of Property from the Housing Authority of the City of Palmdale to Advancing Communities Together located at 5th Street East and East Avenue Q -2 APN 3008-010-904 and making certain findings
City Clerk Scott read the title of Resolution Nos. CC 2024 -074 and HA 2024- 006 into the record.
Director of Neighborhood Services Reyes presented the staff report.
Council and staff discussed the project's location, cost, construction timeline, tenant selection plan, marketing, and competitive process.
Public Testimony was received by the following individuals: Eugene Hernandez commented in opposition to approving the contract; Marsha spoke about the location and the new development; and Rossie Cherry, founder of Advancing Communities Together, spoke regarding the organization and expressed concerns regarding a tenant lottery.
Mayor Bishop closed the Public Hearing.
Councilmember Alarcón distributed a letter to the City Manager, City Attorney, and Council expressing her concerns regarding the city's fiduciary responsibility.
Mayor Bishop asked City Attorney Curley if everything was done properly. City Attorney Curley and City Manager Perez responded.
Motion: Adopt Resolution No. HA 2024-006 and Approve A-8908 Moved by Richard J. Loa, seconded by Laura Bettencourt.
Vote: Motion carried (6-1)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Christina Fraga-Saenz, Dianne Betts.
No: Andrea Alarcón.
Motion: Adopt Resolution No. CC 2024-074 and Approve Agreement Nos. A- 8909
Moved by Richard J. Loa, seconded by Laura Bettencourt.
Vote: Motion carried (4-1)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt.
No: Andrea Alarcón.
Mayor Bishop adjourned the Housing Authority at 7:41 pm.
8) CITY MANAGER’S REPORT
City Manager Perez reported on the following: Farmers Market; Family Movie Nights; Juried Art Exhibit and unveiling of Small Mural Mentor Program; SAVES client backpack distribution event August 24; Palmdale Youth Soccer opening on August 24; Assemblyman Lackey is hosting a Public Safety Form on August 24 at the Doubletree at 11 am; Summer Concert Series August 24; State of the City on August 27 at the Palmdale Playhouse; Books and Barks on August 27 at the Library; Family Movie Night on August 23; and Nova Storage and Albe’s Ice Cream grand openings.
9) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE
AGENDA ITEMS
Councilmember Ohlsen commented on the partnership with the California High- Speed Rail and their work on the designing of the transportation area and requested that a representative from Edison attend a future meeting to discuss billing.
Councilmember Alarcón reported on the District 5 Neighborhood Watch event and thanked staff and community partners.
Mayor Bishop spoke regarding addressing issues, community engagement, and hard work from staff.
10) NON-AGENDA PUBLIC COMMENTS:
The following individuals provided public comments: Eugene Hernandez discussed the allocation of City funds and appointments to City Boards, Commissions, and Committees; Leah Taylor, Palmdale Aerospace Teachers Association (PATA), commented on the school climate, teachers’ contract, and letter of support; Carla Hubler, Renee Kimbrough, and Alyson Montez commented on animal euthanasia rates, spay and neuter help from the City, and stray dogs; Kristina Rivas discussed placement for her family who is unhoused, requested a report from the City on provided assistance, and safe and sane fireworks; Anessa Rivas spoke about the loss of her family home due to a fire caused by fireworks and future safety measures; Doug Schmidt thanked Council for their service, requested a protected bike lane off of Avenue R, and discussed lawn parking; Roger Soderstedt suggested displaying more puppy pictures to help with adoption; and Marsha discussed the different Measures that were assigned the letters AV (i.e. City of Palmdale and AV College).
11) ADJOURN
Mayor Bishop adjourned the meeting at 8:04 pm in honor of Danny Bazzell, Army veteran and Dustin Roberto, Firefighter-Paramedic Station 93, to August 27, 2024, at 2:30 p.m. at the Palmdale Playhouse located at 38334 10th Street East, Palmdale, California.
PASSED, APPROVED, and ADOPTED this 4th day of September 2024.
Austin Bishop, Mayor
ATTEST:
Rochelle Scott, City Clerk
City Council Staff Report
DATE: SEPTEMBER 4, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: OPERATIONS DEPARTMENT
FINANCE DIVISION
DISTRICT: ALL
SUBJECT: RECEIVE AND FILE THE MONTHLY INVESTMENT ACTIVITY REPORTS FOR JULY 2024
RECOMMENDATION
Staff recommends that the City Council receive and file the monthly investment activity reports for the City of Palmdale and Successor Agency for July 2024.
BACKGROUND
Pursuant to Section 16 of the City and Successor Agency Investment Policy, the City Treasurer shall prepare and present monthly and quarterly reports on investments to the City Manager/Executive Director and the City Council/Directors. The reports shall detail the type of investment, issuer’s name, purchase date, maturity date, amount of deposit, and interest rate. This information shall be provided for all City and Successor Agency pooled investments and for Certificates of Participation, Revenue Bonds, Tax Allocation Bonds, Assessment Districts, and Community Facilities District accounts managed by outside Fiscal Agents.
The monthly investment reports provide a synopsis of the City and Successor Agency's investment activity. They provide information on assets, allocations, average maturities, yields, and book valuations. The interest rates presented are the most current rates available as of the date of this report.
The market values presented for poole d City and Successor Agency investments are based on closing prices for the related investment as of the date of this report. This information was obtained from the Wall Street Journal, Bloomberg Financial Markets, Capital Market Finances, or other reliable sources of market prices.
DISCUSSION
Compliance with Investment Policy
Report to Mayor and City Council
Re: Monthly Investment Reports
September 4, 2024
For July, the City’s invested portfolio totaled $329,374,405, a decrease of $16,238,373 from the previous month and an increase of $15,406,051 compared to last year. The monthly decrease resulted from a transfer of funds from Local Agency Investment Funds (LAIF) to the City of Palmdale General Bank. Funds will be reinvested in the following month.
The par value of Successor Agency’s portfolio as of July was $12,700,271. The balance increased by $95,727 from last month due to interest earned during the month.
All investments meet criteria appropriate to Section 8 of the Investment Policy. The portfolios are based on a combination of various investments, including CDs, Corporate Notes, US Treasury Securities, and Government Agency Paper, each adhering to portfolio percentage limitations.
The Finance Division is the custodian for the City and Successor Agency’s investment portfolio and follows the three main principles of both entities’ investment policies: 1) Investment in financial instruments that mitigate the risk of monetary losses stemming from market fluctuations; 2) Establish and maintain a portfolio that has sufficient liquidity to allow the City and Successor Agency to meet all anticipated cash requirements; and, 3) Seek out investment instruments that provide a competitive market rate of return.
Liquidity
One core approach the Finance Division focuses on is providing liquidity to meet the City and Successor Agency’s operational requirements. Thus, the City invests in two pooled funds, LAIF and CAMP. These are intended for daily operational activities and can be used during economic uncertainties for ongoing maintenance needs. The pooled funds provide a higher liquidity ratio to ensure the City and Successor Agency meet cash flow requirements.
The City's LAIF balance at the end of July was $106,163,714, a decrease of $16,456,926 due to withdrawal made to the City to cover operating costs for the month.
The Successor Agency’s LAIF balance at the end of July was $8,240,658, an increase of $90,181 from the prior month due to earned interest.
The City’s CAMP balance at the end of July was $47,691,010, compared to $47,472,526 in June. The increase is due to interest earned.
Report to Mayor and City Council
Re: Monthly Investment Reports
September 4, 2024
The interest rates presented are the most current rates available as of the date of this report. As of July 31, 2024, the interest rates for LAIF and CAMP investments were at
4.516 percent and 5.43 percent, respectively. By comparison, the LAIF and CAMP interest rates at the end of June were 4.480 percent and 5.43 percent. This time last year, LAIF and CAMP rates were at 3.305 percent and 5.31, respectively.
The chart above shows the LAIF and CAMP average monthly yields from October 2023 through July 2024. The difference between the two funds’ performance is primarily due to their varying pool characteristics. CAMP’s portfolio composition is more prone to market volatility, resulting in performance variations.
Diversity
The Finance Division aims to diversify the investment portfolios to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions.
The City and Successor Agency’s investment portfolios remain strongly diversified. The monthly reports includes all investments held by both entities and current book values as of July 31, 2024.
The City and Successor Agency are expected to have sufficient funds to meet its expenditure requirements for the next six months. The Finance Division will continue to monitor current economic conditions and the impact on interest rates.
Attached are summaries of the investments in the City and Successor Agency’s books as of July 31, 2024.
3.67% 3.84% 3.93% 4.01% 4.12% 4.23% 4.27% 4.33% 4.48% 4.52%
5.56% 5.58% 5.55% 5.54% 5.50% 5.48% 5.44% 5.43% 5.43% 5.43%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
Oct Nov Q2 Dec Jan Feb Q3 Mar Apr May Q4 Jun July
Pooled Investments Monthly Yields
LAIF CAMP
Report to Mayor and City Council
Re: Monthly Investment Reports
September 4, 2024
FISCAL IMPACT
There is no fiscal impact associated with the recommended actions for this report.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
B. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.
C. Involve and expand engagement to enhance public oversight and transparency.
Prepared by: Janelle Samson, Director of Operations
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, City Manager
Approved as to form: William P. Curley, III, City Attorney
ATTACHMENTS
Rpt. Monthly Investment Reports July 2024
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED
DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
U.S. TREASURY SECURITIES Yield
03-19-21 12-31-25 CITY 9128285T3 U.S. Treasury Note 2.63 3,000,000.00 3,260,634.36 2,856,570.00 05-11-21 02-28-26 CITY 9128286F2 U.S. Treasury Note 0.66 3,000,000.00 3,261,331.50 2,843,100.00 05-11-21 12-31-24 CITY 9128283P3 U.S. Treasury Note 0.40 3,000,000.00 3,200,040.56 2,872,020.00 07-12-21 12-31-25 CITY 9128285T3 U.S. Treasury Note 2.63 5,000,000.00 5,451,958.35 4,760,950.00 12-17-21 12-15-24 CITY 91282CDN8 U.S. Treasury Note 0.85 10,000,000.00 10,045,505.25 9,410,200.00 12-22-21 12-15-24 CITY 91282CDN8 U.S. Treasury Note 0.88 5,000,000.00 5,018,208.38 4,705,100.00 12-20-21 12-15-24 CITY 91282CDN8 U.S. Treasury Note 1.00 5,000,000.00 5,017,187.50 4,705,078.10 03-08-23 03-31-26 CITY 9128286L9 U.S. Treasury Note 2.25 3,200,000.00 3,029,330.80 3,010,496.00 01-03-24 12-31-26 CITY 912828YX2 U.S. Treasury Note 0.04 5,000,000.00 4,696,880.23 4,696,880.23 01-03-24 06-30-27 CITY 91282CEW7 U.S. Treasury Note 0.04 5,000,000.00 4,897,630.28 4,897,630.28 01-03-24 09-30-27 CITY 91282CFM8 U.S. Treasury Note 0.04 2,500,000.00 2,523,771.66 2,523,771.66 01-08-24 02-15-26 CITY 91282CGL9 U.S. Treasury Note 0.04 5,000,000.00 4,987,205.23 4,987,205.23 01-08-24 06-15-26 CITY 91282CHH7 U.S. Treasury Note 0.04 5,000,000.00 5,001,760.94 5,001,760.94 TOTAL U.S. TREASURY SECURITIES 59,700,000.00$ 60,391,445.04$ 57,270,762.44$
GOVERNMENT AGENCY PAPER
06-10-20 06-16-25 CITY 3133ELK37 Federal Farm Credit 0.78 5,000,000.00 5,000,000.00 4,604,401.25 08-27-20 11-27-24 CITY 3134GWNG7 Freddie Mac 0.50 2,000,000.00 2,000,000.00 1,867,580.54 04-01-21 04-01-25 CITY 3133EMUP5 Federal Farm Credit 0.71 5,000,000.00 5,000,000.00 4,629,334.75 05-11-21 09-04-25 CITY 3133EJYM5 Federal Farm Credit 0.59 1,000,000.00 1,103,275.25 963,220.00 05-11-21 09-04-25 CITY 3133EJYM5 Federal Farm Credit 0.57 2,000,000.00 2,208,460.00 1,926,440.00 06-04-21 11-07-25 CITY 3135G06G3 Fannie Mae 0.55 3,000,000.00 2,993,675.25 2,718,300.00 06-04-21 08-01-24 CITY 3130AMHH8 Federal Home Loan Note0.41 4,000,000.00 4,000,000.00 3,784,890.08 06-30-21 12-30-25 CITY 3130AMRQ7 Federal Home Loan Note0.88 3,000,000.00 3,000,000.00 2,724,400.26 07-29-21 04-29-26 CITY 3130AN5C0 Federal Home Loan Note1.05 4,000,000.00 4,010,455.13 3,606,160.00 12-17-21 11-12-25 CITY 3134GXBM5 Federal Home Loan Note1.15 1,150,000.00 1,125,785.50 1,036,575.50 12-17-21 12-30-24 CITY 3130AQDY6 Federal Home Loan Note1.00 6,750,000.00 6,750,000.00 6,327,843.39 12-17-21 06-23-25 CITY 3133ENHW3 Federal Farm Credit 1.17 10,000,000.00 10,000,000.00 9,275,883.70 12-20-21 07-30-25 CITY 3136G4ZP1 Fannie Mae 0.65 3,500,000.00 3,444,175.00 3,203,308.12 12-20-21 09-24-25 CITY 3134GWUG9 Freddie Mac 0.57 10,000,000.00 9,806,600.00 9,088,861.70 12-21-21 12-22-26 CITY 3133ENJC5 Federal Farm Credit 1.29 5,000,000.00 5,000,000.00 4,487,676.35 01-14-22 01-14-25 CITY 3130AQEA7 Federal Home Loan Note1.05 7,000,000.00 7,000,000.00 6,561,152.22 06-29-22 08-12-25 CITY 3133EL3P7 Federal Farm Credit 3.34 1,810,000.00 1,660,349.20 1,650,002.84 06-29-22 03-28-25 CITY 3130A5DH9 Federal Home Loan Note3.34 1,950,000.00 1,937,715.00 1,873,133.09 06-24-22 02-26-27 CITY 3130AL5A8 Federal Home Loan Note3.33 5,000,000.00 4,479,000.00 4,355,784.25 08-17-22 10-27-26 CITY 3134GW4C7 Freddie Mac 0.80 5,000,000.00 4,539,500.00 4,429,309.65 01-06-23 02-25-27 CITY 3130AQRH8 Federal Home Loan Note4.38 5,000,000.00 4,590,638.89 4,571,978.55 01-06-23 04-19-27 CITY 3130ARHJ3 Federal Home Loan Note4.38 5,000,000.00 4,801,354.86 4,742,725.40 05-18-23 05-18-27 CITY 3133EPKC8 Federal Farm Credit 5.39 5,000,000.00 5,000,000.00 4,949,700.35 06-05-23 05-30-28 CITY 3133EPLE3 Federal Farm Credit 4.67 2,815,000.00 2,822,746.50 2,753,942.65 09-21-23 09-21-26 CITY 3130AXAP3 Federal Home Loan Note5.75 4,750,000.00 4,746,437.50 4,747,196.18 05-03-24 05-01-28 CITY 3133ERCX7 Federal Farm Credit 5.17 5,000,000.00 5,000,000.00 5,000,000.00 TOTAL GOVERNMENT AGENCY PAPER 113,725,000.00$ 112,020,168.08$ 105,879,800.82$
CITY OF PALMDALE INVESTMENTS
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED
DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
CERTIFICATES OF DEPOSIT
01-04-24 06-15-26 CITY 05580A4Y7 BMW Bank of NA NA 4.03 240,000.00 243,434.40 243,434.40 01-04-24 11-30-27 CITY 46656MVH1 JPMorgan Chase Bank DE US RT4.76 240,000.00 242,022.91 242,022.91 01-04-24 12-28-28 CITY 09582YAV4 Blue Ridge Bank NA VA US RT4.09 240,000.00 240,948.00 240,948.00 06-11-24 06-12-28 59541KCV7 Mid-Missouri Bank 5.15 245,000.00 245,034.57 245,000.00 06-11-24 06-11-26 38150VUZ0 Goldman Sachs Bank 5.05 245,000.00 245,033.90 245,000.00 06-13-24 06-13-29 89235MPP0 Toyota Financial SGS 4.65 245,000.00 245,000.00 245,000.00 06-14-24 06-15-26 34520LBC6 Forbright Bank 5.05 245,000.00 245,000.00 245,000.00 06-14-24 06-14-28 307811KA6 Farmers & Merchs Bank 5.00 245,000.00 245,000.00 245,000.00 06-14-24 06-14-29 69503PAB7 Pacific Valley Bank 5.20 245,000.00 245,000.00 245,000.00 06-17-24 06-17-26 8562855V9 State Bank of India 5.10 245,000.00 245,000.00 245,000.00 06-18-24 06-18-29 229083AA8 Evangeline Bank & Trust 5.30 245,000.00 245,000.00 245,000.00 06-20-24 06-22-26 06051XER9 Bank of America NA 5.05 245,000.00 245,000.00 245,000.00 06-21-24 06-22-26 35634MAE1 Freedom Bank/Maywood NJ 5.05 245,000.00 245,000.00 245,000.00 06-25-24 06-25-29 09776DAG9 BOM Bank 5.35 245,000.00 245,000.00 245,000.00 TOTAL CERTIFICATES OF DEPOSIT 1,210,000.00$ 3,421,473.78$ 3,421,405.31$
CORPORATE NOTES
05-17-23 03-01-26 CITY 30231GAT9 Exxon Mobile Corporation3.04 1,000,000.00 982,084.11 955,987.20 05-17-23 03-02-26 CITY 194162AQ6 Colgate-Palmolive CO GlobalL4.80 1,000,000.00 1,035,553.33 1,003,302.97 05-17-23 01-26-26 CITY 742718FY0 Procter & Gamble CO/The Global4.10 1,000,000.00 1,018,471.67 987,613.50 01-04-24 07-27-26 CITY 61761J3R8 Morgan Stanley 4.70 500,000.00 481,185.25 481,185.25 01-04-24 06-15-26 CITY 46625HRS1 JPMorgan Chase & CO4.52 500,000.00 484,840.25 484,840.25 01-04-24 03-02-28 CITY 718172CE7 Philip Morris Intl Inc 4.49 500,000.00 474,395.25 474,395.25 01-04-24 04-01-27 CITY 808513BW4 Charles Schaw Corp 4.68 500,000.00 479,390.25 479,390.25 01-09-24 06-02-26 CITY 11271LAA0 Brookfield Fin Inc 5.13 500,000.00 490,115.25 490,115.25 01-09-24 11-28-28 CITY 05565QDH8 BP Capital Markets PLC4.48 500,000.00 483,460.25 483,460.25 01-09-24 01-28-26 CITY 06406RAQ0 Bank OF NY Mellon Corp4.52 500,000.00 463,355.25 463,355.25 01-09-24 07-09-27 CITY 22550L2K6 Crdit Suisse New York 4.92 500,000.00 500,910.25 500,910.25 01-09-24 08-15-28 CITY 797440CE2 San Diego G & E 4.49 500,000.00 509,340.25 509,340.25 01-09-24 07-01-27 CITY 75973QAA5 Reneissance Financial5.01 500,000.00 475,470.25 475,470.25 01-09-24 01-27-26 CITY 780082AD5 Royal Bank of Canada 4.97 500,000.00 496,930.25 496,930.25 TOTAL CORPORATE BONDS $8,500,000 $8,375,502 8,286,296.42$
STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
09-01-84 n/a CITY 98-19-620 0.78 65,492,217.57 65,492,217.57 65,492,217.57 06/23/08 n/a PCA 40-19-060 0.78 26,284,537.22 26,284,537.22 26,284,537.22 n/a ARPA 19-19-004 0.78 14,386,959.06 14,386,959.06 14,386,959.06 TOTAL LAIF ACCOUNTS 106,163,713.85$ 106,163,713.85$ 106,163,713.85$
CAMP- CALIFORNIA ASSET MANAGEMENT PROGRAM
6080-01 n/a CITY 6080-01 0.30 47,691,009.86 47,691,009.86 47,691,009.86 TOTAL CAMP ACCOUNTS 47,691,009.86$ 47,691,009.86$ 47,691,009.86$
UBS FINANCIAL SERVICES
n/a n/a CITY 0.00 661,416.83 661,416.83 661,416.83
TOTAL UBS FINANCIAL SERVICES ACCOUNTS 661,416.83$ 661,416.83$ 661,416.83$ TOTAL CITY INVESTMENTS 337,651,140.54$ 338,724,729.30$ 329,374,405.53$
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED
DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
11-20-84 n/a LIBRARY 16-19-012 0.78 13,311.99
TOTAL LIBRARY INVESTMENTS 13,311.99$
SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 05-10-95 n/a BOND 95421220 0.35 115.97
05-10-95 n/a IMPROVEMENT 95421222 0.10 168,545.94
TOTAL SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1 168,661.91$
BOND PROCEEDS
RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-06-95 n/a RESERVE-SEN 95420880 n/a 13.36
04-06-95 n/a IMPV-ACQUI 95420884 0.01 2,805,454.58
04-06-95 n/a BOND 95420887 0.15 0.15
TOTAL RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1 2,805,468.09$
BOND PROCEEDS
ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 08-01-19 n/a SP TAX - B BOND 242969000 0.00 1,225,814.92 08-01-19 n/a RESERVE 242969003 0.00 1,447,051.09
08-01-19 n/a SP TAX - REFNDING BOND 242969004 0.01 15,150.95 TOTAL ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1 2,688,016.96$
BOND PROCEEDS
2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 2021 Fiscal Agent: U.S. Bank National Association (fka First Trust) n/a SPEC TRB SER A/B 251009000 0.01 1,132,430.51
n/a RESERVE FUND 251009001 0.01 651,787.10
TOTAL 2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 20211,784,217.61$
LIBRARY INVESTMENTS
FISCAL AGENT CASH
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED
DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
BOND PROCEEDS
2006-1 Godde Hill Estate Sewer Improvements LOIB
Fiscal Agent: U.S. Bank National Association (fka First Trust) 11-08-06 n/a REDEMPTION FUND 106844000 0.01 183,120.81
11-08-06 n/a ADM EXP 106844002 0.01 1,734.35
11-08-06 n/a RESERVE FUND 106844003 0.01 92,870.67
TOTAL 2006-1 Godde Hill Estate Sewer Improvements LOIB 277,725.83$ 2013 HA PALMDALE TRANSIT VILLAGE HOMES LLC ESCROW
Fiscal Agent: U.S. Bank National Association (fka First Trust) 10-11-13 n/a ESCROW FUND 206455000 0.00 2,979,500.00
TOTAL 2013 HA TRANSIT VILLAGE HOMES ESCROW 2,979,512.65$ 2015 HA DEBT SERVICE RESERVE
Fiscal Agent: Bank of America
11-19-15 n/a DEBT SVC RESERVE 1257964992 0.08 40,266.41 TOTAL 2015 HA DEBT SERVICE RESERVE 40,266.41$
PARS RESTRICTED CASH FOR PENSION STABILIZATION TRUST FUND 05-23-18 n/a CITY 104790895775 Public Agency Retirement Services2.60 9,763,959.92 TOTAL PARS PENSION TRUST FUND 9,763,959.92$
BOND PROCEEDS
2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 09-03-15 n/a BOND FUND 277067000 0.00 52,405.48
09-03-15 n/a INTEREST ACCT 277067001 0.01 8.19
09-03-15 n/a BOND RESERVE 277067003 0.00 281,016.15
09-03-15 n/a REPAIR & REPLACE FUND 277067004 0.00 1,311,303.37 TOTAL 2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS 1,644,733.19$
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED
DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
BOND PROCEEDS
2017 PFA $17.4M LEASE REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-05-17 n/a REVENUE FUND 271128000 0.00 0.31
TOTAL 2017 PFA $17.4M LEASE REVENUE BONDS 0.31$
BOND PROCEEDS
2023 A&B SERIES B ACQUISITION & CONSTRUCTION REVENUE BOND Fiscal Agent: U.S. Bank National Association (fka First Trust) 248041000 6.33
11-30-23 n/a INTEREST 248041001 2,054,524.00
11-30-23 n/a REVENUE FUND 248041004 19,345,440.65
11-30-23 n/a INTEREST 248041007 0.19
11-30-23 n/a REVENUE FUND 248041008 13,690,401.65
TOTAL 2023 A&B SERIES B ACQUISITION & CONSTRUCTION REV BOND 35,090,372.82$ GRAND TOTAL - FISCAL AGENT CASH 55,458,718.09$
Cash on Hand 2,404,658$
Pooled Cash Investments
City: 330,866,378$
Insur Fund: ($1,491,973) 329,374,405$
Library Investments $13,312
Subtotal 331,792,375$
City/AD/CFD/PCA/PFA/HA
Fiscal Agent Cash 55,458,718$
Grand total 387,251,093$
The interest rate quoted on LAIF, AIM, and Fiscal Agent/Trustee accounts is the most current rate available.
LAIF & AIM interest rates are as of July 31, 2024.
SUMMARY OF CASH AND INVESTMENTS
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
CITY OF PALMDALE
POOLED CASH - LOCAL AGENCY INVESTMENT FUND (LAIF), CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP), & UBS FINANCIAL SERVICES July 31, 2024
TRANSACTION INTEREST
DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
LAIF - CITY ACCOUNT 98-19-620
Beginning Balance 64,822,736.10$
07-15-24 669,481.47$
Subtotal -$ -$ 669,481.47$ 65,492,217.57$ LAIF - PCA ACCOUNT 40-19-060
Beginning Balance 40,813,243.36$
07-05-24 (10,000,000.00)$
07-15-24 471,293.86$
07-16-24 (5,000,000.00)$
Subtotal -$ (15,000,000.00)$ 471,293.86$ 26,284,537.22$ LAIF - LIBRARY ACCOUNT 16-19-012
Beginning Balance 13,163.47$
07-15-24 148.52$
Subtotal -$ -$ 148.52$ 13,311.99$ LAIF - ARPA ACCOUNT 19-19-004
Beginning Balance 16,984,661.37$
07-15-24 233,297.69$
07-31-24 (2,831,000.00)$
Subtotal -$ (2,831,000.00)$ 233,297.69$ 14,386,959.06$ CAMP
Beginning Balance 47,472,526.24$
07-31-24 218,483.62 $
Subtotal -$ -$ 218,483.62$ 47,691,009.86$ UBS Financial Services
Beginning Balance 661,346.77$
07-31-24 306,257.56$
07-31-24 (306,187.50)$
Subtotal -$ (306,187.50)$ 306,257.56$ 661,416.83$ Total -$ (18,137,187.50)$ 1,898,962.72$ 154,529,452.53$
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
TN= US Treasury C = Call
FP= Federal Paper M= Maturity
CD= Certificate of Deposit CB= Corporate Bond
FACE
PURCHASE MATURITY VALUE INTEREST NET INVESTED GAIN/
ISSUER DATE DATE REDEEMED RECEIVED FUNDS AMOUNT (LOSS)
M -$ -
-$ -$ -$ -$ $0.00 Total Number of Transactions: 0
CITY OF PALMDALE
POOLED CASH - INVESTMENTS MATURED OR CALLED
July 31, 2024
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
JULY 31, 2024
TN = US Treasury
FP = Federal Paper
CD = Certificate of Deposit
CN = Corporate Notes ACCRUED
PURCHASE MATURITY FACE PREMIUM / PURCHASE INTEREST NET Yield
ISSUER DATE DATE VALUE (DISCOUNT) PRICE PURCHASED PURCHASE - -$
- -$
- -$
- -$
-$ -$ -$ -$ -$ Total Number of Transactions: 0
POOLED CASH - INVESTMENTS PURCHASED
July 31, 2024
SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
June 30, 2024
POOLED CASH - STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF)
PURCHASE MATURITY ACCOUNT/ INTEREST INVESTED
DATE DATE FUND INSTITUTION RATE AMOUNT TOTAL
LAIF - SA ACCOUNT 65-19-035
09-01-84 n/a SA Account 65-19-035 0.78 8,240,658.01
8,240,658.01$
FISCAL AGENT CASH
BOND PROCEEDS
CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) Fiscal Agent: U.S. Bank National Association
08-20-02 n/a Reserve Fund 94460700 2.54 532,112.43
08-20-02 n/a Interest Acct 94460701 0.04 27,053.27
08-20-02 n/a Principal Acct 94460702 0.04 131.24
TOTAL CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) 559,296.94$
BOND PROCEEDS
2016 SA $31.5M Tax Allocation Refunding Bonds Series A
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-26-16 n/a Debt Service 245113000 0.00 1.41
04-26-16 n/a Interest Acc 245113001 N/A 0.00
TOTAL 2016 SA $31.5M Tax Allocation Refunding Bonds Series A 1.41$ GRAND TOTAL - FISCAL AGENT CASH $559,298
SUMMARY OF CASH AND INVESTMENTS
Cash on Hand 3,900,315$ 3,897,015.24$
$0
Pooled Cash Investments 8,240,658$ $3,300
3,900,315.24$
Successor Agency Fiscal Agent Cash 559,298$ *
Grand total 12,700,271$
* The interest rate quoted on LAIF and Fiscal Agent/Trustee accounts is the most current rate available.
LAIF interest rates are as of June 30, 2024.
S:\Cash and Investment\Investment\Investment Reports\24-25\01 July 2024\[July 2024 Successor Investment Report.xls]JUL 2024 Monthly
SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
POOLED CASH - STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF) July 31, 2024
TRANSACTION INTEREST
DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
LAIF - SA ACCOUNT 65-19-035
Beginning Balance 8,150,476.51$
07/15/24 90,181.50$
Subtotal -$ -$ 90,181.50$ 8,240,658.01$ City Council Staff Report
DATE: SEPTEMBER 4, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
MAINTENANCE DIVISION
DISTRICT: ALL
SUBJECT: APPROVE THE FIRST AMENDMENT TO AGREEMENT WITH
PATRIOT ENVIRONMENTAL SERVICES, INC. FOR AS -NEEDED
BIOHAZARD CLEAN-UP AND REMOVAL SERVICES, INCREASING
THE AGREEMENT BY $360,000 FOR A TOTAL NOT TO EXCEED
AMOUNT OF $445,000 FOR THE REMAINDER OF THE CONTRACT
TERM THROUGH JUNE 2027
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the First Amendment to Agreement No. A -7973 with Patriot Environmental Services , Inc. for as-needed biohazard clean -up and removal services, increasing the Agreement by $360,000 for a total not to exceed amount of $445,000 for the remainder of the contract term; and,
2. Authorize the City Manager or her designee to execute First Amendment to Agreement No. A -7973 with Patriot Environmental Services , Inc. , including minimal and/or non-substantial changes.
BACKGROUND
In December 2022, the City approved Agreement No. A-7973 with Patriot Environmental Services, Inc. for biohazard clean -up and removal services as a result of Invitation for Bid No. 22-006-3400. The Agreement amount was $85,000 for a thirty-one-month term with the option to extend for two additional terms of one year each, expiring June 30, 2027. At that time, staff estimated these services would average between $15,000 and $20,000 per year.
The services have traditionally been used for removal, disinfection, and sanitation in right-of-way locations resulting from traffic accidents, with occasional incidents occurring at City parks, facility grounds, and basins.
Report to Mayor and City Council
Re: Approve First Amendment to Agreement No. A-7973 with Patriot Environmental Services, Inc.
September 4, 2024
In November 2023, the City performed a joint agency clean-up of a large encampment.
During that clean-up, staff were exposed to large amounts of human waste and hazardous materials. Following that incident, staff realized they must approach those situations differently to mitigate their high-exposure risk to these materials and ensure all items are fully disposed of safely and responsibly.
Patriot Environmental Services, Inc. is appropriately trained and equipped for these scenarios, the City established a new encampment clean-up process to utilize the contractor at these locations to handle all hazardous materials, making the site safe for staff to enter and assist with non-hazardous debris. In January 2024, the City successfully implemented this process at an encampment clean-up in Amargosa Creek and continues to employ it on all subsequent encampment clean-ups. In the first six months since implementation, 13 encampment clean-ups have been performed by the contractor, with an average cost of $3,500 each.
Due to the increased volume and frequency of encampment clean-ups, contract funds are quickly depleting. Therefore, an amendment to increase the contract total is needed to continue providing these necessary biohazard services.
DISCUSSION
Increasing the amount for Agreement No. A-7973 with Patriot Environmental Services, Inc. by $360,000 (an average of $120,000 per fiscal year) for a revised total amount of $445,000 will ensure the City can continue to receive as-needed biohazard clean-up and removal services. These funds will allow for a safe and timely response to encampment sites, traffic accidents, and other incidents for the remainder of the contract term through June 2027.
Patriot Environmental Services, Inc.’s team has all the necessary training, endorsements, PPE, tools, and equipment for handling and transporting hazardous materials. Therefore, the contractor can appropriately sort, identify, pack, and dispose of waste and other dangerous materials, creating a safer environment for City staff and the community. City staff can then continue to assist with non-hazardous debris clean- up and removal. Additionally, using these contracted services will help decrease the City’s time spent at these clean-up sites, allowing staff to accomplish their daily job responsibilities more efficiently and limit deferred maintenance.
Since the First Amendment’s increase exceeds 10% of the original contract price, it requires City Council approval, per Palmdale Municipal Code 03.08.240(C).
Report to Mayor and City Council
Re: Approve First Amendment to Agreement No. A-7973 with Patriot Environmental Services, Inc.
September 4, 2024
FISCAL IMPACT
$360,000; Sufficient funds for these services are budgeted in the following accounts:
20733001-723510 Street Maintenance, 10133002-723410 Park Maintenance, 10133005-723300 Facility Maintenance, 25133003-723410-3610 Landscape Maintenance Districts, 10133003-723410 General Benefit Landscape Areas, and 20333005-723300-3410 Palmdale Transportation Center. Funds will be budgeted each fiscal year of the remaining contract term (Fiscal Years 2025-2026 and 2026-2027).
STRATEGIC PLAN
Goal I: Maintain effective public safety and protection for life, property and the environment.
A. Provide comprehensive and innovative safety services to prevent crime and promote a safe community.
Prepared by: Hamed Hashemian, P.E.
Deputy Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, City Manager
Approved as to form: William P. Curley, III, City Attorney
ATTACHMENTS
Agrmt No. A-7973 First Amendment with Patriot Environmental Services, Inc.
Agrmt No. A-7973 with Patriot Environmental Services, Inc.
FIRST AMENDMENT TO AGREEMENT A- 7973
BETWEEN THE CITY OF PALMDALE AND PATRIOT ENVIRONMENTAL
SERVICES, INC.
This First Amendment to Agreement No. A-7973 (“Agreement”) is made and entered into by and between the City of Palmdale (hereinafter called “CITY”) and PATRIOT ENVIRONMENTAL SERVICES, INC. (hereinafter called "CONTRACTOR"). This Contract shall become effective on the date of the last signatory.
WHEREAS, on December 1, 2022 ("Original Agreement") the CITY and CONTRACTOR entered into an agreement to provide:
Biohazard clean-up and removal services in emergency and non-emergency situations, on an as needed basis and determined by the CITY.
WHEREAS, the parties desire to amend the Original Agreement to:
Increase contract price for continued biohazard clean-up and removal services for the remainder of the contract term. Services include but are not limited to homeless encampment sites, traffic accidents, and other incidents in which the CITY determines is hazardous to CITY employees or citizens.
NOW THEREFORE, the parties agree as follows:
1. The compensation identified in Section 5 is amended to increase the total price of the Agreement by Three Hundred Sixty Thousand dollars ($360,000), not to exceed the amount of Four Hundred Forty-Five Thousand dollars ($445,000).
All other terms and conditions of the Original Agreement not amended herein, remain in full force and effect.
1-2Concord - Document ID: generated after first signature
In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.
CITY OF PALMDALE:
PATRIOT ENVIRONMENTAL
SERVICES, INC.:
Ronda Perez
City Manager
Josh Teves
Vice President-Secretary
ADDRESS FOR NOTICE:
CITY OF PALMDALE
39110 3rd Street East, Suite C
Palmdale, CA 93550
ADDRESS FOR NOTICE:
PATRIOT ENVIRONMENTAL
SERVICES, INC.
P.O. Box 1091
Long Beach, CA 90805
APPROVE AS TO FORM:
William P. Curley, III
City Attorney
ATTEST:
Roxanne Faber
City Clerk
---------------------------------------- INTERNAL USE ONLY ----------------------------------------
□Certificate(s) and Endorsement(s) attached
□Confirmed business name on contract with certificate(s) □Original contract and previous amendment(s) (if any) are attached □Attached Agreement Checklist and met all requirements
2-2Concord - Document ID: generated after first signature
City Council Staff Report
DATE: SEPTEMBER 4, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
MAINTENANCE DIVISION
DISTRICT: ALL
SUBJECT: APPROVE AGREEMENT WITH MONARCH LANDSCAPE
HOLDINGS, LLC DBA TERRACARE ASSOCIATES FOR
MAINTENANCE SERVICES AT PARKS, FACILITY GROUNDS, AND
TRANSIT SITES IN AN AMOUNT NOT TO EXCEED $14,802,990 FOR THE REMAINING NINE MONTHS OF FISCAL YEAR 2024-2025 AND
THE SUBSEQUENT FOUR FISCAL YEARS FOR A TOTAL
CONTRACT TERM OF FIFTY-SEVEN MONTHS
RECOMMENDATION
Staff recommends that the City Council:
1. Approve Agreement No. A -8970 with Monarch Landscape Holdings, LLC dba Terracare Associates for maintenance services at parks, City facility grounds, and transit sites in an amount not to exceed $14,802,990 for the remaining nine months of Fiscal Year 2024-2025 and the subsequent four fiscal years for a total contract term of fifty-seven months; and,
2. Authorize the City Manager or her designee to execute Agreement No. A-8970 with Monarch Landscape Holdings, LLC dba Terracare Associates , including minimal and/or non-substantial changes.
BACKGROUND
The City’s Public Works Maintenance Division administers service agreements with contractors specializing in various professional disciplines to assist with department operations. One of these agreements includes landscape maintenance services in Parks and Facility Grounds (522 landscaped acres) and Transit Sites (22 landscaped acres).
Over the last 14 years, the City has contracted these services in some capacity to meet the increasing maintenance requirements and community needs. During previous Report to Mayor and City Council
Re: Approve Agreement No. A-8970 with Monarch Landscape Holdings, LLC dba Terracare Associates
September 4, 2024
solicitations for these services, the City Council directed staff to address enhanced oversight and contract compliance verification. Therefore, these components were incorporated into the resulting agreement, ensuring contractor accountability for maintenance services provided.
For this solicitation and agreement, staff refined the scope of work and technical specifications to align maintenance levels with wear levels and implement guidelines outlined in the Parks Master Plan. These updates included improved compliance-based punitive penalties and liquidated damages, increased focus on weed pre-emergence control, and compliance with SB1383. These enhanced contract measures will ensure the contractor meets requirements and provides quality landscape maintenance services to the City.
The scope of work covers a broad range of services, including but not limited to:
Morning opening operations, including daily safety inspections. Daily reporting of observed issues.
Electronic work order management in keeping with established procedures. Turf mowing, edging, detailing, de-thatching, aeration, overseeding, and top dressing.
Upkeep of associated planters, medians, and roundabouts, including the pruning and rejuvenating shrubs and ground cover plants.
Irrigation maintenance, including repairing irrigation mainlines, valves, lateral lines, and sprinklers.
Litter control, including disposal of trash and debris at City disposal sites. Collection of green waste separately from litter and debris and disposal of uncontaminated green waste in compliance with SB1383 and Palmdale Municipal Code 5.52.
Broadleaf weed control in planters, trails, hardscapes, and adjacent right-of-way up to the edge of pavement.
Fertilization of turf, shrubs, ground cover, and trees. Hardscape cleaning, pressure washing, and sanitizing. Limited tree maintenance, including pruning, staking, tying, and guying of trees. Drainage maintenance of associated flowlines, channels, gutters, and drains. Disaster/emergency response support.
These services, in conjunction with work performed by City staff, will meet increased service demands, address routine and deferred maintenance, and further the efficiency of operations to maintain and beautify safe, clean, and attractive public spaces and infrastructure for the community. The City will continue to assess contracted services to determine the optimal mix between City employees and contracted functions.
Report to Mayor and City Council
Re: Approve Agreement No. A-8970 with Monarch Landscape Holdings, LLC dba Terracare Associates
September 4, 2024
DISCUSSION
The City released Request for Proposal (RFP) No. 24-001-3500 for Parks, City Facility Grounds, and Transit Sites Maintenance Services on April 23, 2024. Notification of the RFP release was sent electronically to registered vendors (200) on PlanetBids, with 31 downloading the RFP. The solicitation was also published in the Antelope Valley Press.
The City held two mandatory pre-bid meetings on May 7 and May 9, 2024, with eight prospective bidders attending. The pre-bid meeting reviewed the solicitation requirements and accountability measures to be enforced and allowed prospective bidders to ask other questions regarding the bid.
Four (4) proposals were received on June 6, 2024, and are summarized below:
Bidder Location
Monarch Landscape Holdings, LLC dba Terracare Associates Lancaster, CA Parkwood Landscape Maintenance, Inc. Lancaster, CA
Rich Meier’s Landscaping, Inc. Lancaster, CA
Mariposa Landscape, Inc. Irwindale, CA
Staff evaluated each prospective bidder’s proposal on four main criteria:
Ability/Methodology, Communication/Quality Control, Project Staffing, and Cost Proposal. Monarch Landscape Holdings, LLC dba Terracare Associates provided the most responsive proposal based on these criteria.
As a Monarch Landscape Holdings, LLC subsidiary, Terracare Associates provides added value as part of a leading landscape company with over 30 branches in the western United States. Their company focuses on attracting and retaining top industry talent to ensure high-quality service delivery. Partnering with Monarch Landscape Holdings, LLC will also give the City access to regional landscape experts committed to achieving desired outcomes. Their innovative approach includes leveraging available technology, enhancing operational efficiency, and providing consistent, transparent services.
In addition, Monarch Landscape Holdings, LLC has a local branch to mobilize its maintenance staff, allowing for timely service and response. The twenty-four full-time maintenance crew members assigned to Parks, Civic Centers, and Transit sites are local to the Antelope Valley.
Report to Mayor and City Council
Re: Approve Agreement No. A-8970 with Monarch Landscape Holdings, LLC dba Terracare Associates
September 4, 2024
FISCAL IMPACT
$14,802,990; Sufficient funds for these landscape maintenance services are budgeted in 10133002-723410 (Park Maintenance), 20333005-723410-3410 (Palmdale Transportation Center), and 20333005-723410-3411 (Park and Rides) for the remainder of Fiscal Year 2024-25, beginning October 1, 2024, and shall be budgeted for each of the subsequent four fiscal years for a total contract term of 57 months, expiring June 30, 2029.
The agreement price reflects all costs for services, including contracted labor, equipment, and consumables to provide recurring (weekly and biweekly) maintenance services and associated additional services, such as general improvements, renovations, and beautification projects in the associated programs.
Service Type Cost
Recurring landscape maintenance services (all sites) $10,816,380 Additional landscape services and beautification projects $3,796,740 Contingency (5% of Additional Services total per year) $189,870 Contract Total $14,802,990
The recurring service amounts outlined in the table above are rounded from the fee schedule totals for budgeting purposes. The additional service amounts were calculated based on the fee schedule rates and projected work each year. Additional services are projected to increase, up to 50% in certain areas, to align maintenance levels to desired outcomes. Overall, the new contract total represents a 5% increase from the current agreement.
Sites Recurring Services Additional Services Total per Site Park & Civic Center Sites 10,184,480 3,315,390 13,499,870 Transit Sites 631,900 481,350 1,113,250
Contingency 189,870 189,870
Contract Total 10,816,380 3,986,610 14,802,990
Contract Year Recurring Services Additional Services
with Contingency
Total per Year
Year 1: FY 24-25 (9 months) 1,586,700 721,460 2,308,160 Year 2: FY 25-26 2,189,910 757,540 2,947,450
Year 3: FY 26-27 2,266,430 795,420 3,061,850
Year 4: FY 27-28 2,345,650 835,210 3,180,860
Year 5: FY 28-29 2,427,690 876,980 3,304,670
Contract Total 10,816,380 3,986,610 14,802,990
Report to Mayor and City Council
Re: Approve Agreement No. A-8970 with Monarch Landscape Holdings, LLC dba Terracare Associates
September 4, 2024
STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability.
C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.
Prepared by: Hamed Hashemian, P.E.
Deputy Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, City Manager
Approved as to form: William P. Curley, III, City Attorney
ATTACHMENTS
Agrmt No. A-8970 with Monarch Landscape Holdings, LLC dba Terracare Associates Atch 1 RFP No. 24-001-3500
DRAFT
AGREEMENT NO. A-8970
CONTRACT FOR SERVICES
BETWEEN THE CITY OF PALMDALE AND MONARCH LANDSCAPE HOLDINGS,
LLC DBA TERRACARE ASSOCIATES
This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and MONARCH LANDSCAPE HOLDINGS, LLC DBA TERRACARE ASSOCIATES, a Limited Liability Company, (hereinafter called “CONTRACTOR”).
This Contract shall become effective on the date of the last signatory.
RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.
NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Public Works Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK
2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:
Professional grounds and green space maintenance services at City Parks, Facility Grounds, Palmdale Transportation Center, and Palmdale Park and Rides as more specifically set forth in Exhibit B Scope of Services and Technical Specifications attached hereto and made part herein by reference.
LICENSES
At all times during the term of this Contract, CONTRACTOR shall possess and maintain all required Federal, State, and local licenses and permits. CONTRACTOR shall possess a valid and current Class C-27 Landscaping Contractor’s License and C-61 Limited Specialty Classification with D-49 Tree Service subcategory with the Contractor's State License Board (CSLB) and City of Palmdale Business License to perform the required work.
CONTRACTOR's CSLB license number is 1023572. CONTRACTOR's DIR registration number is 1000047117. CONTRACTOR hereby certifies that it holds the 1-16Concord - Document ID: generated after first signature DRAFT
required license(s).
PREVAILING WAGE
This Contract calls for work to be performed constituting public works. All labor is to be paid at prevailing wage rates. CONTRACTOR to determine proper wage classification. CONTRACTOR and all subcontractors must be registered with the State of California Department of Industrial Relations (DIR) as a public works contractor for the duration of the agreement and is responsible for any and all registration and/or renewal fees. CITY may request certified payroll records for any work performed under the term of the agreement. CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set for in Exhibit A.
PAYROLL RECORDS
CONTRACTOR shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the CONTRACTOR to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code. CONTRACTOR shall submit certified payroll records (CPRs) to the Labor Commissioner using DIR's electronic certified payroll reporting system if project exceeds $25,000 for new construction, alteration, installation, demolition, or repair or $15,000 for maintenance. If project is applicable, CITY shall verify CONTRACTOR's eCPRs are submitted before processing invoices for payment.
PAYMENT AND PERFORMANCE BONDS, GUARANTY
Unless otherwise expressly provided in the bid documents, prior to commencing work, CONTRACTOR shall provide a payment bond and performance bond, each in an amount equal to 100% of the projected annual recurring services price for each year of the term of the contract. CONTRACTOR shall submit all bonds electronically through Surety 2000. Pursuant to the bid documents for this Project, the CONTRACTOR is required to provide a written guaranty of Contractor’s work. In furtherance thereof, CONTRACTOR shall execute the written form of Guaranty attached hereto and incorporated by reference herein.
Such bonds are requested by the CITY before the day of City Council approval of the contract and collected within ten (10) days as a guarantee of timely delivery and that equipment, materials and/or goods are delivered according to specifications. For each subsequent year of the contract term, such bonds shall be submitted to the CITY before the start of the fiscal year term (July 1). CITY may request the Bonds sooner, if time is of the essence on the project.
SAFETY PRACTICES
The CONTRACTOR is fully responsible for the safe performance of all work for which 2-16Concord - Document ID: generated after first signature DRAFT
they are contractually committed, whether performed by themselves or by their Subcontractors. The CONTRACTOR must provide adequate protection for the health and safety of CITY employees, the general public and their own personnel. The CONTRACTOR must have in place their own Injury and Illness Prevention Program as required by Labor Code § 6401.7 and Title 8 § 1509 and § 3203 of the California Code of Regulations. CONTRACTOR shall provide the Table of Contents of current IIPP (Illness Injury Prevention Plan) with bid response. Full IIPP due within 10 days of Notice of Intent to Award.
• The CONTRACTOR shall develop and maintain a safety program in compliance with Public Law 91-596 Occupational Safety and Health Act (OSHA) Series 1910 Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The CONTRACTOR shall be subject to safety inspections of its work sites by the CITY. CONTRACTOR safety records shall be available upon request. All unsafe incidents shall be immediately reported. A copy of the safety program implemented for the contract shall be provided to the CITY for review and concurrence.
• Accident Reporting. The CONTRACTOR shall maintain an accurate record of, and shall report to the CITY, exposure data and all accidents resulting in death, traumatic injury, or occupational disease, incidental to work performed under this contract. • Damage Reporting. The CONTRACTOR shall maintain an accurate record of, and shall report to the CITY, damage to property, materials, supplies and equipment incidental to work performed under this contract. Damage resulting from CONTRACTOR negligence, as determined by the CITY, shall be the responsibility of the CONTRACTOR.
• Environmental Protection; Compliance with Laws and Regulations. The CONTRACTOR shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection. The CONTRACTOR shall comply with Federal Environmental Protection Agency law as it applies to hazardous materials handling, transportation, and waste management. The CONTRACTOR is solely responsible for any liability regarding the release of substances.
CALIFORNIA AIR RESOURCES BOARD (CARB) SB-1 COMPLIANCE
In-Use Off-Road Diesel - Fueled Fleets Regulation.
CONTRACTOR shall comply with CARB to obtain and retain a fleet’s valid certificate of reported compliance with the DMV. Amendments include but are not limited to the following:
• Engine tier and model year phase-out requirements to accelerate the retirement of the oldest and dirtiest engines (Tier 0 through 2). Dates vary by fleet size. 3-16Concord - Document ID: generated after first signature DRAFT
• Restriction on adding vehicles with Tier 3 and Tier 4i engines. • Requirement starting January 1, 2024, to use R99 or R100 renewable diesel in off- road diesel vehicles.
• Requirement starting January 1, 2024, for prime contractors and public works awarding bodies to obtain and retain a fleet’s valid Certificate of Reported Compliance and to not enter into a contract with a fleet for which it does not have a valid Certificate of Reported Compliance.
• Voluntary compliance flexibility options for fleets that adopt zero-emission technology.
INSURANCE
CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the coverage and limits of insurance identified in Section 10, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.
CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured each year during the Contract term for CITY records.
2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.
2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.
2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.
2.5 All services supplied under this Contract shall be fully guaranteed by CONTRACTOR for the duration of the CONTRACT.. Any defects of design, workmanship, or materials that would result in non-compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.
2.6 CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. 3 CONTRACTOR’S KEY PERSONNEL
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3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.
This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.
CONTRACTOR’s Team and Key Personnel are as follows:
As set forth in Exhibit E Key Personnel & Staffing Plan attached hereto and made part herein by reference.
CONTRACTOR shall maintain the minimum staffing plan ("key personnel") listed in Exhibit E for the duration of the Contract to meet service expectations. No position designated as "key personnel" shall be removed or replaced withour prior written concurrnce of the CITY. CONTRACTOR shall increase personnel if staffing levels do not adequately meet required service levels. Any other modifications to the key personnel positions shall be mutually agreed upon by CITY and CONTRACTOR.
CONTRACTOR shall provide an employee roster (including names and position assignments) and list of assigned vehicles and equipment (including vehicle/equipment type and ID numbers) to the CITY's Park Superintendent or their designee each month for CITY records.
This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.
CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.
3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely performance of Additional Service obligations as set forth in the Scope of Services (Exhibit B, Section I). In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.
CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract.
3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.
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3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.
3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.
3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONTRACTOR’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 CONTRACT TERM
The term of this Contract is Fifty-Seven (57) Months (4 years and 9 months), commencing on the effective date, with CITY reserving the option to extend the agreement for 0 additional terms of one year each.
5 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.
5.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.
5.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY.
5.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner. 6 PRICE
CITY shall pay to CONTRACTOR an amount not to exceed Fourteen Million Eight Hundred Two Thousand Nine Hundred Ninety dollars ($14802990) for the completion 6-16Concord - Document ID: generated after first signature DRAFT
of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:
As set forth in the following exhibits attached hereto and made part herein by reference:
• Exhibit C Fee Schedule - Recurring Services
• Exhibit D Fee Schedule - Additional Services
Pricing shall be firm fixed price and shall include all costs in accordance with all contract requirements, including but not limited to fully burdened labor, payroll and other taxes, fringes, licenses and permits, insurance, workforce productivity, coordination, transportation, field overhead, general and administrative overhead, and profit.
6.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.
6.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract. CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.
6.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 7 TAXES
7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws.
7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.
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7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.
7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City.
8 PATENT FEES AND ROYALTIES
CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents.
CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any 8-16Concord - Document ID: generated after first signature DRAFT
breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
10 INSURANCE
10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.
Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.
10.1.1 Workers’ Compensation and Employer’s Liability
Workers’ Compensation -- coverage as required by the State of California Employer’s Liability
$1,000,000 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease
10.1.2 Commercial General Liability
$2,000,000.00 limit on a per occurrence basis
$5,000,000.00 general aggregate limit
10.1.3 Commercial Automobile Liability
$5,000,000.00 combined single limit including owned, non-owned and hired automobile coverage
10.1.4 Pollution/Environmental Liability*
$2,000,000 limit on a per occurrence basis
10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy.
10.3 Policies providing for bodily injury and property damage coverage shall contain the following:
A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract.
Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.
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B. “Severability of Interest” Clause.
10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract.
10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.
10.6 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.
10.7 All insurance coverage must be maintained throughout the duration of this Contract.
10.8 Acceptable Proof of Insurance:
10.8.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.
10.8.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.
10.8.3 *When pollution/environmental liability coverage is provided on a "claims made basis", CONTRACTOR will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR, or its officers, employees, or agents during the time this Agreement was in effect.
10.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.
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10.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.
Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.
11 PAYMENT AND PERFORMANCE BONDS
Unless otherwise expressly provided in the bid documents, prior to commencing work, Contractor shall provide a payment bond and performance bond, each in an amount equal to 100% of the projected annual recurring services price for each year of the term of the contract. Contractor shall submit all bonds electronically through Surety 2000. Pursuant to the bid documents for this Project, the Contractor is required to provide a written guaranty of Contractor’s work. In furtherance thereof, Contractor shall execute the written form of Guaranty attached hereto and incorporated by reference herein.
12 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.
Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part. 11-16Concord - Document ID: generated after first signature DRAFT
13.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.
13.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.
13.3 If, after notice of termination of the Contract under the provisions of this Section 13, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 12. 14 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP OF PRODUCT
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and of all other documents listed above. Electronic copies shall be provided in an unprotected format which allows CITY to copy, reproduce and makes changes as CITY deems necessary.
16 DELEGATION AND ASSIGNMENT
16.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.
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16.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
17 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
17.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.
CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
17.2 The provisions of subsection 17.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONTRACTOR for personnel to perform any services under this Contract. CITY shall have access to all documents, data and records of CONTRACTOR and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 18 FINANCIAL INTEREST CERTIFICATION
18.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.
18.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or 13-16Concord - Document ID: generated after first signature DRAFT
consideration, the full amount of such commission, percentage, brokerage or contingent fee.
19 CONFLICT OF INTEREST
19.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.
19.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.
19.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
20 COMPLIANCE WITH LAW
20.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.
20.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles. 21 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
22 ENTIRE AGREEMENT AND AMENDMENTS
22.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.
22.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR 14-16Concord - Document ID: generated after first signature DRAFT
hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.
22.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 23 ATTORNEY’S FEES
If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.
In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.
CITY OF PALMDALE: MONARCH LANDSCAPE HOLDINGS,
LLC DBA TERRACARE ASSOCIATES:
Ronda Perez
City Manager
Sergio Hernandez
Senior Branch Manager
ADDRESS FOR NOTICE:
CITY OF PALMDALE
39110 3rd Street East, Suite C
Palmdale, CA 93550
ADDRESS FOR NOTICE:
MONARCH LANDSCAPE HOLDINGS,
LLC DBA TERRACARE ASSOCIATES
550 S. Hope Street, Suite 1675
Los Angeles, CA 90071
APPROVE AS TO FORM:
William P. Curley, III
City Attorney
ATTEST:
Roxanne Faber
City Clerk
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---------------------------------------- INTERNAL USE ONLY ---------------------------------------- ■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
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EXHIBIT A
Prevailing Wage Requirements
1. This Contract calls for work to be performed constituting public works. Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774.
2. This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.
Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for an y work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.
3. Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Proj ect pursuant to Public Contract Code Section 6109.
4. Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates.
5. Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.
6. Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner.
7. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location.
8. Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the adm inistration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.
Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwis e qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age.
9. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.
EXHIBIT B
SCOPE OF SERVICES
CONTRACTOR shall provide the following services in a manner satisfactory to the CITY :
Professional Grounds and Green Space Maintenance Services in Parks, City Facility Grounds, Palmdale Transportation Center, and Palmdale Park and Rides.
The following are the general expectations for the work to be performed.
• Morning opening operations, including daily safety inspections. • Daily reporting of observed issues.
• Electronic work order management in keeping with established procedures. • Turf mowing, edging, detailing, de-thatching, aeration, overseeding & top dressing. • Pruning and rejuvenation of shrubs and ground cover plants. • Irrigation maintenance, including repairing irrigation mainlines, valves, lateral lines, and sprinklers.
• Litter control, including disposal of trash and debris at City disposal sites. • Collection of green waste separately from litter and debris and disposal of uncontaminated green waste in compliance with SB 1383 and Palmdale Municipal Code 5.52. • Broadleaf weed control in planters, trails, hardscapes, and adjacent right -of-ways up to the edge of pavement.
• Fertilization of turf, shrubs, ground cover, and trees. • Hardscape cleaning, pressure washing and sanitizing.
• Limited tree maintenance, including pruning, staking, tying, and guying of trees. • Drainage maintenance of associated flowlines, channels, gutters, and drains. • Disaster/emergency response support.
It is understood that except as otherwise specifically stated in the contract, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation of every nature and all other services and facilities of every nature whatsoever, neces sary to execute, complete and deliver the work within the specified time, including permits, insurance and licenses (including City of Palmdale Business License) necessary for the execution of the work shall be secured and paid for by the Contractor. No Subcontracting for general scope of work will be allowed.
Subcontracting for additional services may be considered.
The City reserves the right to increase or decrease contract scope of services at any time during the term of the contract if determined to be in the City’s best interest. This may include adding additional sites or square footage, initiating additional maintenance operations, or suspending or reducing any existing maintenance if deemed necessary. Should additional si tes or square footage be added, the City and Contractor shall mutually agree on the additional area to be maintained.
Term of Contract
The contract term shall be as follows:
1. FY 24/25 Oct. 1, 2024 to June 30, 2025 (9 months)
2. FY 25/26 July 1, 2025 to June 30, 2026
3. FY 26/27 July 1, 2026 to June 30, 2027
4. FY 27/28 July 1, 2027 to June 30, 2028
5. FY 28/29 July 1, 2028 to June 30, 2029
Maintenance services shall commence immediately upon contract execution.
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Work Schedule / Holidays
CONTRACTOR’s working hours, except as otherwise noted in the Technical Specifications, shall be limited to the hours between 5:00 AM and 5:00 PM Monday through Sunday. Deviation from normal working hours will not be allowed without prior written consent from the superintendent or appointed designee.
The city observes the following legal holidays; however, daily morning opening operations will be required 365 days per year.
• Martin Luther King Day
• President’s Day
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Eve
• Christmas Day
• New Year’s Eve
• New Year’s Day
MAINTENANCE TECHNICAL SPECIFICATIONS
The following sections are included in the technical specifications:
SECTION A. INTENT OF SPECIFICATIONS
SECTION B. GENERAL MAINTENANCE SPECIFICATIONS
SECTION C. DAILY SITE OPENINGS AND SAFETY INSPECTIONS
SECTION D. TURF MAINTENANCE
SECTION E. PLANTER, MEDIAN, AND ROUND-A-BOUT MAINTENANCE SECTION F. IRRIGATION MAINTENANCE
SECTION G. INTEGRATED PEST MANAGEMENT
SECTION H. TREE MAINTENANCE
SECTION I. ADDITIONAL SERVICES
SECTION J. TRAFFIC CONTROL
SECTION K. COMPLIANCE-BASED PUNITIVE PENALTIES, LIQUIDATED DAMAGES,
AND PROPERTY DAMAGE RESTITUTION
SECTION A. INTENT OF SPECIFICATIONS
The Contractor shall commit to maintaining City parks & facility grounds to the highest industry standards, utilizing modern methods, equipment, and materials consistent with current best management practices, and the city’s park & city facility grounds and transit site maintenance specifications. This includes timely upkeep to ensure continuity of safety, cleanliness, green space health and aesthetic appeal throughout the contract duration.
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SECTION B. GENERAL MAINTENANCE SPECIFICATIONS
General Maintenance Specifications are applicable to all grounds and green spaces serviced under this agreement, specifically parks & city facility grounds, the Palmdale Transportation Center Grounds & Palmdale Park & Rides.
The city will accept NO less than full completion of the following functions during applicable weekly or biweekly service days and within the full span of each program’s service area. Failure to comply with this expectation will result in compliance-based punitive penalties and/or liquidated damages as defined in Section K.
B.1 Minimum Service Frequencies
Services for all locations within the designated programs under this agreement shall be performed at the following minimum frequencies unless otherwise specified.
Service Areas Service Frequencies
Morning Opening Operations – All Sites Daily
Parks, City Facility Grounds & Palmdale Transportation Center Weekly or As Specified Palmdale Park & Rides Bi-weekly or As Specified
B.2 Reporting of Landscape Pests and Disease
During daily operations, the CONTRACTOR shall thoroughly inspect all grounds & green spaces for signs of disease, insect infestation, or rodent activity. If any such issues are detected, the CONTRACTOR shall immediately notify the Parks Superintendent or appointed designee.
B.3 Reporting of Plant Material Loss or Damage
The CONTRACTOR shall immediately notify the Parks Superintendent or appointed designee of any damage or loss of plant material occurring within all service areas, regardless of the cause.
B.4 General Reporting Requirements
During daily operations, the CONTRACTOR shall immediately report the following issues to the Parks Superintendent or appointed designee:
• IMMEDIATELY: Large roadway debris; any type of vandalism; situations impeding services
• DAILY: Graffiti; illegal dumping; stray shopping carts
B.5 Landscape Replacement Responsibility
The CONTRACTOR shall bear responsibility for the replacement of turf, annual plants, shrubs, ground covers and trees in cases where damage or loss is determined to be a result of the CONTRACTOR's negligence to comply with specifications as outlined in this agreement. The selection of replacement plant material, including size and species, shall complement surrounding plantings as directed by the Parks Superintendent or appointed designee.
B.6 Contractor-Generated Trash
All areas, including medians, hardscapes, sidewalks, walkways, roadways, trails, curbs, gutters, private properties, or any other affected areas, shall be thoroughly cleaned of any debris resulting from CONTRACTOR’S maintenance operations. All debris must be appropriately disposed of before the completion of each workday. It is strictly prohibited to blow debris into streets, culverts, or adjacent properties.
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B.7 User Generated Trash
Dumped debris, including glass, leaves, paper, and any other waste, must be promptly removed and disposed of in designated dumpsters during each day of service. If illegally dumped debris that can be attributed to an identifiable party is discovered, the C ONTRACTOR is required to notify the Parks Superintendent or appointed designee. Upon filing an enforcement report with appropriate authorities, the Parks Superintendent or appointed designee will instruct the CONTRACTOR to remove and dispose of the dumped debris.
B.8 Green Waste Disposal
The CITY requires the CONTRACTOR to collect green waste separately from other litter & debris and to dispose of uncontaminated green waste generated by the performance of the work specified herein at specific green waste transfer sites. All uncontaminated green waste shall be transported to locations as directed by the Parks Superintendent or appointed designee and placed in designated green waste bins in compliance with SB 1383 and Palmdale Municipal Code
5.52. B.9 Disposal of Refuse and Debris
The CONTRACTOR shall dispose of debris and refuse collected from service areas in an environmentally responsible manner. The city shall designate disposal sites at locations determined by the Parks Superintendent or appointed designee. Hazardous materials, including bodily fluids like blood, vomit, urine, and feces, will be removed, and sanitized by the CONTRACTOR. Drug paraphernalia such as syringes and sharps shall be removed by a city appointed biohazard cleanup and removal company. The CONTRACTOR shall ensure all staff is properly trained on universal precautions and provided with all necessary personal protection equipment to work safely according to OSHA PPE requirement section, Title 8, CCR, Sec 3380.
B.10 Sound Control
The CONTRACTOR shall adhere to all relevant noise control regulations, rules, and ordinances while carrying out all work. Noise control regulations apply to all parties operating within city jurisdiction. Additionally, all internal combustion engines used at work sites must be equipped with mufflers as recommended by the manufacturer.
B.11 Emergencies and Emergency Response
Emergency and/or unusual situations may arise which will require immediate and unusual provisions to protect the public from danger and/or damage to life and/or property, due directly or indirectly to the execution of work. It is incumbent upon the CONTRAC TOR to make such provisions and to furnish such aid and protection.
The CONTRACTOR must ensure a supervisor is available via telephone round the clock, 365 days a year, dedicated to addressing city requests for emergency and after -hours services. The maximum response time for such requests shall not exceed one (1) hour.
The CONTRACTOR shall exercise foresight and implement appropriate measures and precautions to prevent regulatory non -compliance, risk to, damage, or loss of property or life resulting from potential interruptions or contamination of public water supply, irrigation, or other public services, as well as from incomplete or unsafe work. The CONTRACTOR shall bear financial responsibility for any liabilities resulting from their negligence.
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B.12 Schedule Disruption
The CONTRACTOR shall provide professional maintenance services as outlined in each section of the technical specifications included herein. Notwithstanding daily opening operations, minimum frequency schedules shall be adjusted to accommodate major holiday observances, as stipulated by all applicable government codes. In instances where such holidays coincide with regularly scheduled maintenance days, scheduled services not rendered due to major holiday observances will be promptly rendered immediately following each holiday.
B.13 Maintenance Schedule / Commencement of Work
The CONTRACTOR is required to submit a comprehensive maintenance schedule to the city prior to initiating any work. This schedule shall be firm and consistent and shall ensure that sites are maintained in accordance with the minimum frequency expectations outlined in the technical specifications provided herein. Copies of these schedules must be available at both the CONTRACTOR’s dispatch location and the Public Works Maintenance Center. The Parks Superintendent may post maintenance schedules on-line.
Unless otherwise directed by the Parks Superintendent or appointed designee, the CONTRACTOR’S maintenance schedules shall identify the site identification, work dates, and be structured to comply with all requirements stated in this solicitation.
The CONTRACTOR shall provide weekly updates when operations deviate from the comprehensive maintenance schedule approved by the Parks Superintendent or appointed designee. Any significant change to established operational plan shall warrant submission of proposed operational plan for approval prior to implementation.
B.14 Equipment
CONTRACTOR shall furnish, at its own expense, all equipment, all traffic control devices and materials necessary for the satisfactory performance of the work set forth in this solicitation. All equipment must be, and remain, in a good state of repair. All equipment will be used according to Manufacturer’s recommendations.
Trucks and trailers provided for park maintenance services shall have the following minimum accessories or features:
• Mobile radio equipped with CONTRACTOR radio frequencies and/or cellular telephone. • Operational and clearly visible rotating or strobe warning light and flashing rear taillights. • Appropriate rear-mounted warning signs
• Appropriate signs and traffic control devices
• Painted or appropriately marked for high visibility.
• Unique identification number
Both sides of each CONTRACTOR maintenance vehicle shall be clearly marked with the following information in three (3”) inch letters:
• Company Name and/or Logo
• City of Palmdale Park Maintenance Contractor
• Contractors Dispatch Office Telephone Number
The CONTRACTOR will be responsible for rebuilding, restoring, repairing, and otherwise correct damage to any public or private property caused by the CONTRACTOR’S operations.
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California Air Resources Board (CARB) -1 Compliance
CONTRACTOR shall comply with all California Air Resources Board (CARB) regulations.
As of November 17, 2022, amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulation include but are not limited to the following:
• Engine tier and model year phase -out requirements to accelerate the retirement of the oldest and dirtiest engines (Tier 0 through 2). Dates vary by fleet size. • Restriction on adding vehicles with Tier 3 and Tier 4i engines. • Requirement starting January 1, 2024, to use R99 or R100 renewable diesel in off -road diesel vehicles.
• Requirement starting January 1, 2024, for prime contractors and public works awarding bodies to obtain and retain a fleet’s valid Certificate of Reported Compliance and to not enter into a contract for services with a fleet for which it does not have a val id Certificate of Reported Compliance.
• Voluntary compliance flexibility options for fleets that adopt zero-emission technology.
B.15 Communication Equipment
CONTRACTOR shall provide a telephone answering service, toll -free to residents and/or businesses of the City of Palmdale, from 7:30 AM to 4:30 PM Monday through Friday, except on major holiday observance days.
Answering service shall have the capability of contacting the CONTRACTOR by radio or cellular telephone equipment for the purpose of relaying instructions from the Parks Superintendent or appointed designee and for receiving resident and/or business complaints.
B.16 Permits/Licenses
The CONTRACTOR is responsible for obtaining all necessary permits and licenses required to lawfully carry out the services specified in this Contract.
At the time of submitting their proposal, the CONTRACTOR must hold a valid California C -27 Landscaping Contractor license and a C -61 Limited Specialty classification license with a D -49 Tree Services subcategory license. Failure to possess these specified licenses will render the proposal non -responsive and will preclude contract award to any bidder not holding required licenses at the time of bid submission.
Additionally, the CONTRACTOR shall maintain current licensing in good standing throughout the duration of the contract term.
B.17 Communication and Reporting
The CONTRACTOR shall communicate with the Parks Superintendent or appointed designee daily to prevent lapses in communication & coordination ensuring desired outcomes, return telephone calls to the public, schedule field inspections, and submit electronic work orders. Normal operating hours for Public Works Maintenance Division are Monday through Thursday from 6:30 AM to 5:00 PM. For after-hours emergencies, the city can be reached at (661) 267-5338.
The CONTRACTOR is responsible for promptly investigating all applicable complaints regarding on-going operations as requested by the Parks Superintendent or appointed designee. Complaints received by the CONTRACTOR prior to 2:30 PM shall be investigated on the same day, while complaints received after 2:30 PM shall be investigated before 12:00 PM
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(Noon) on the following workday. The CONTRACTOR must notify the city via email of their findings after investigating and/or resolving the complaint within 24 hours. Additionally, the CONTRACTOR shall maintain fluid communication of on-going operations via a CITY group email and electronic work order system. Daily reports should include the following information:
• Locations of graffiti
• Observed vandalism
• Any property losses
• Schedule delays, with justification as required
• Number and types of complaints received, along with actions taken • Any instances of disease/pests
B.18 Contractor Employee Expectations
All employees of the CONTRACTOR must wear clean uniforms with suitable identification, and no portion of the uniform may be removed while on duty. Any employee found out of uniform shall be promptly removed from the work area. The minimum uniform requirements are as follows:
• Shirts and Jackets: Highly visible Class 3 reflective colors and materials. • Shirt Identification: Employee name and company name/logo. • Trousers: Full-length (year-round).
• Shoes: Steel toe work boots
• Head protection: OSHA approved.
Any CONTRACTOR employee who fails or refuses to follow directions from the Parks Superintendent or appointed designee, or is deemed incompetent, unfaithful, intemperate, disorderly, or engages in threatening or abusive language while representing the city, wil l be immediately dismissed, and not rehired for city-associated work without written consent from the city.
All CONTRACTOR employees are required to possess the following basic knowledge, skills, and abilities:
• Valid basic and commercial driver’s license(s) as required by the California DMV to operate CONTRACTOR equipment.
• Demonstrate an understanding of scope of work & technical specification requirements. • Ability to operate equipment in accordance with manufacturer recommendations. • Mechanical ability to make required operator adjustments to equipment. • Knowledge of safety regulations related to professional landscape services and proper traffic control.
• American Red Cross Standard First Aid Certification – at least one crew member per crew.
• Demonstrated knowledge of horticultural maintenance best management practices
The CONTRACTOR must provide effective supervision to all employees, who are required to follow directions given by the Parks Superintendent or appointed designee. The CONTRACTOR shall furnish a list including the names and 24 -hour telephone numbers of all employees in a supervisory capacity.
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B.19 Automatic Vehicle Location Device
An automatic vehicle location device (GPS) must be installed on all vehicles used to provide the municipal services specified herein. This device will report all park maintenance CONTRACT fleet activity to both the CITY and the CONTRACTOR. The CONTRACTOR is obligated to provide the city with reasonable access to the location device informa tion if required for performance management.
B.20 Dispute Resolution
The Parks Superintendent or appointed designee shall have access to all work sites and shall be provided with all necessary access to gain comprehensive knowledge regarding the progress, workmanship, and materials utilized in the project. In cases where the CONTRACTOR alters the approved work schedule, notification must be provided to the Parks Superintendent or appointed designee to ensure proper oversight is arranged. It is emphasized that any inspections conducted do not exempt the CONTRACTOR from fulfilling service requirements.
All inquiries arising through the execution of the work shall be directed to the Parks Superintendent or appointed designee. To facilitate problem resolution, the city may enlist consultation of a mutually agreed-upon expert to assess issues as required alongside the Parks Superintendent or appointed designee, aiding in evaluating the quality of the CONTRACTOR’s maintenance. Both the Parks Superintendent or appointed designee will conduct inspections and oversee contract administration.
The CONTRACTOR is required to accompany the Parks superintendent or appointed designee on weekly service area inspections as required to ensure desired outcomes. During these inspections, any maintenance deficiencies will be documented in the Inspector’s weekly report. It is imperative that all deficiencies noted in this report be rectified by the CONTRACTOR within forty-eight (48) hours and prevented from re -occurrence. Deficiencies resulting from defective workmanship or materials due to the CONTRACTOR's actions must be addressed by the CONTRACTOR as previously documented.
All notices regarding deficiencies and deductions in payment calculations will be initiated by Parks Superintendent or appointed designee, with final authorization by the Parks Superintendent and/or Maintenance Services Manager.
The Parks Superintendent or appointed designee will have full access to all CONTRACTOR’S operations and shall be furnished with every reasonable facility for acquiring full knowledge regarding the progress, workmanship and character of materials used and employed in the work.
B.21 Exclusions
The CONTRACTOR shall NOT be responsible for the maintenance of the following items; however, the CONTRACTOR shall report any issues outlined below to the Parks Superintendent or appointed designee.
• Painting over graffiti
• Fence repair/painting
• Unsafe sidewalks
• Vandalism to marquees and/or monuments
• Damage to City infrastructure resulting from traffic collisions.
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SECTION C. DAILY SITE OPENINGS AND SAFETY INSPECTIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punitive penalties and/or liquidated damages outlined in Section K.
C.1 Daily Opening & Safety Inspection
The CONTRACTOR shall ensure parks are opened promptly at 6:00 am every day. Before welcoming the public, a thorough inspection of all park and city facility grounds will be carried out without fail, 365 days a year, including weekends and holidays, except for Joe Davies Heritage Airpark where opening operations shall be conducted weekly Friday through Monday. This inspection aims to identify, document, and promptly address any safety concerns or instances of vandalism. The CONTRACTOR is responsible for ensuring the following tasks are completed as follows at parks, city facility grounds & transit sites:
Completed by 6:00 a.m.:
• Open parking lot swing gates
• Open park restrooms
• Open tennis, multi-use courts and skate parks.
Completed by 7:00 a.m.:
• Delineate hazards and report them immediately.
• Report any vandalism or property loss, including graffiti. • Remove all litter and debris on city facility grounds, including any accumulation at the entrances of city facilities to ensure clean passage for City staff and the public. • Remove all litter and debris from parks and transit sites.
C.2 Park Playgrounds, Fall Protection Surface Areas, and Exercise Station Equipment
1. Daily inspections of all playground and exercise station equipment fall protection surfaces are mandatory and shall be conducted at the beginning of each day. Sand, wood chips, and any other materials used for fall protection must be meticulously groomed, ensuring cleanliness and removal of any foreign or hazardous items.
2. Every day, a comprehensive inspection of playground equipment must be carried out to detect any signs of wear, damage, loose hardware, or nuts and bolts. Any identified issues and unsafe conditions must be immediately reported to the Parks Superintendent or appointed designee.
3. Immediate attention must be given to rectify depressions in fall protection surfaces around play equipment. These depressions shall be corrected daily by redistributing sand or wood chips as required to ensure a level surface throughout.
4. During the leveling process, concrete footings must not be left exposed. Proper coverage is essential to prevent trip hazards, and footings should be adequately covered.
• The raking and distribution of sand and wood chips around and beneath playground equipment must maintain a minimum depth of twelve (12) inches. This depth should extend eight (8) feet beyond all ends of the equipment whenever feasible. If unable to meet this requirement, the CONTRACTOR must promptly inform the Parks Superintendent or appointed designee.
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• All playground fall protection surfaces, including sand, wood chips, and any other materials, must be kept free of litter, broken glass, cans, and any other debris that could pose harm or detract from the area's safety and appearance utilizing specialized mechanical equipment. Sand shall be mechanically turned to prevent compaction providing for proper fall attenuation.
5. Equal access play areas and their resilient surfaces must undergo thorough cleaning during park opening operations, including removal of sand, silt, spills, and all debris.
6. Walkways surrounding sand and wood chip play areas, as well as equal access areas, should be swept regularly, with any displaced material returned to the designated play areas.
7. Horseshoe pit sand, disc golf tee stations, and exercise equipment station surface materials must undergo daily inspections and grooming at the start of each day. Any foreign or hazardous materials must be removed, ensuring a safe, clean, and level surface.
C.3 Trash Receptacles
1. Exterior trash receptacles will be emptied once daily from Monday through Wednesday, prior to 8:00 a.m., with all waste promptly deposited into designated dumpsters. Trash receptacle lids must be properly set on receptacles after waste is collected, except for Joe Davies Heritage Airpark.
2. Thursday through Sunday, exterior trash receptacles will be emptied twice daily: first, prior to 8:00 a.m., and then again before 2:30 p.m., except for Joe Davies Heritage Airpark. All waste collected during these times will be promptly disposed of in designated dumpsters.
3. Exterior trash receptacles at Joe Davies Heritage Airpark shall be emptied once daily Friday through Monday prior to 8:00 am.
4. Any portable trash cans will be strategically positioned for convenient public use and, if found displaced, shall be returned to their designated locations each morning.
5. The CONTRACTOR shall utilize city -provided trash can liners in all trash cans and receptacles to maintain uniformity and efficiency.
6. Trash receptacles, lids and surrounding hardscapes shall undergo weekly pressure washing and sanitization necessary to maintain hygienic conditions. See pressure washing section C.6 for operational requirements.
7. Park pet waste stations shall be checked and emptied daily. The City will issue pet waste bags to the CONTRACTOR, who shall keep park pet waste stations continuously stocked.
C.4 Dumpster Enclosures and Roll-Off Bins
1. The CONTRACTOR shall keep all dumpster enclosures and roll -off bin areas free from trash and any accumulated or illegally dumped debris.
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2. Daily collection and disposal of all trash and debris into designated dumpsters is mandatory.
3. Dumpster enclosures shall be pressure washed weekly or as directed by the Parks Superintendent or appointed designee. See pressure washing section C.6 for operational requirements.
C.5 Hardscape Maintenance
1. During daily opening operations, the CONTRACTOR shall blow down all walkways, steps, hard court areas, picnic pavilions, parking lots, and artificial turf daily. All debris generated from this process must be promptly picked up. Opening operations at Joe Davies Heritage Airpark shall be conducted weekly Friday through Monday.
2. During daily opening operations, all trash, accumulated debris, and any illegally dumped materials in city park and facility entryways, walkways, steps, hard court areas, picnic pavilions, and parking lots must be collected by the CONTRACTOR and deposited into designated dumpsters. Opening operations at Joe Davies Heritage Airpark shall be conducted weekly Friday through Monday.
3. When working in proximity to city facilities, the CONTRACTOR is permitted to utilize power equipment strictly between the hours of 6:00 a.m. and 7:30 a.m., unless otherwise authorized by the Parks Superintendent or appointed designee.
C.6 Pressure Washing Operations
Prior to pressure washing, the CONTRACTOR shall properly pick up and dispose of any solid waste. Oil and solvent spills must be properly contained and cleaned up with an approved absorbent product, according to applicable regulatory requirements including Title 40 CFR 112 as it pertains to Spill Prevention, Control and Countermeasure. All pressure washing operations shall utilize high -pressure hot water equipment to ensure effective sanitization necessary to promote public health & safety. The water temperature should be maintained at a minimum of 200 degrees Fahrenheit for faster cleaning and drying time and a measurable reduction of germs. The pressure washing equipment must be capable of delivering a pressure of 3500 PSI (pounds per square inch) for optimal cleaning performance and hav e vacuuming capabilities for simultaneous removal of standing water & debris.
Additionally, pressure washing equipment shall be operated by trained personnel in accordance with applicable safety, and manufacturer specifications to achieve safe, thorough, and effective grounds sanitizing, ensuring each employee or agent on behalf of the CONTRACTOR is trained and knowledgeable with the equipment providing for appropriate and safe operation per Cal/OSHA Tile 8 CCR Sec. 3203. The city may mobilize CONTRACTOR pressure washers to assist with graffiti abatement which does not relieve the CO NTRACTOR of the comprehensive pressure washing expectations outlined herein. CONTRACTOR pressure washing operations shall not waste water and shall prevent wash water run-off into storm drains. All pressure washing equipment shall be mobilized in proper working order.
Civic Center and City Facility Grounds:
All entryways and walkways shall undergo hot water pressure washing and sanitizing as required a minimum of three times per week to eliminate any foreign objects from surfaces, such as gum, grease, bird droppings, spills, grime, and any unsanitary condition. Additional pressure washing may be required as directed by the Parks Superintendent or appointed designee.
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Park & Transit Site Grounds, Amenities and Furnishings:
All grounds, pavilions, ramadas, train shelters, and furnishings at all sites, including tables, benches, cooking grills, bleachers, drinking fountains, bottle fillers, trash receptacles, trash cans, and lids, shall undergo hot water pressure washing and s anitizing to remove all foreign objects from surfaces, such as gum, grease, bird droppings, spills, grime, and any unsanitary condition, as follows:
• Sept. 1 through May 31: Weekly hot water pressure washing or as directed by the Parks Superintendent or appointed designee.
• June 1 through Au g. 31: Twice Weekly hot water pressure washing or as directed by the Parks Superintendent or appointed designee.
• Additional pressure washing may be required as directed by the Parks Superintendent or appointed designee.
Tennis, Basketball, Pickleball Courts:
All exterior courts, including tennis, basketball, and pickleball courts, shall undergo weekly pressure washing per sports surface manufacturer recommendations or as directed by the Parks Superintendent or appointed designee. CONTRACTOR shall prevent any damage to all painted and sports court surfaces.
Dumpster Enclosures:
Hot water pressure washing of all dumpster enclosures is required on a weekly basis or as directed by the Parks Superintendent or appointed designee.
Joe Davies Heritage Airpark:
Pressure washing operations at Joe Davies Heritage Airparks shall be conducted as requested by the Parks Superintendent or appointed designee.
C.7 Grounds Furnishings
1. Daily inspections of picnic tables, benches, bleachers, and all other grounds furnishings shall be conducted to identify any graffiti, carvings, loose planks or braces, cleanliness issues, or repair needs. Any observed issues must be immediately reported to the Parks Superintendent or appointed designee.
2. Cooking grills will be thoroughly cleaned to remove ashes, partially burned charcoal, garbage, and leftover food every day. Additionally, grills shall undergo inspections for any repair requirements, with any identified issues immediately reported to the Parks Superintendent or appointed designee.
3. Entire picnic pavilion, train shelter and park and ride areas shall always be maintained free from all litter and debris.
4. All tacks, staples, strings, and other objects adhered to pavilion structures by park patrons must be removed daily to maintain a clean and safe environment.
C.8 Drinking Fountains
The CITY shall be responsible for the repair or replacement of drinking fountains and bottle-filling stations. The CONTRACTOR shall immediately report any malfunctioning or vandalized drinking water sources to the Parks Superintendent or appointed designee.
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C.9 Swales, Drains and Grates – All Sites
Drainage infrastructure including inlet structures, channels, gutters, and drains within Park, City facility and Transit Site grounds and up to the edge of all asphalt pavement shall be kept free of vegetation, debris, and algae to allow the unrestricted flow of water. Plugged drains and missing or damaged grates shall be immediately reported to the Parks Superintendent or appointed designee.
1. Swales shall be inspected and kept clear of all silt, debris, and litter to allow for continuous flow of water.
2. Drains and collection boxes shall be cleared of all debris and kept in a clean condition.
3. Drain grates shall be inspected to mitigate hazards. The CONTRACTOR shall immediately inform the Parks Superintendent or appointed designee of any broken or missing grates and delineate any hazards for public safety.
SECTION D. TURF MAINTENANCE
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punit ive penalties and/or liquidated damages outlined in Section K.
D.1 Pre-Mowing Operation
In accordance with California Department of Industrial Relations Labor Board General Industry Safety Order 3563, prior to each mowing operation, a knowledgeable and responsible employee must conduct site inspections to assess the feasibility of mowing safe ly and effectively without damaging turf. It is imperative to avoid shredding litter with mowers, driving over and breaking glass bottles, and traversing excessively wet turf areas.
All debris, including glass, paper, and other waste, must be removed, and disposed of in designated dumpsters. The CONTRACTOR is responsible for maintaining appropriate turf grade, including on-going flagging & backfilling of depressions or rodent burrows with city provided sand & compost.
Mower operators shall avoid damaging turf, tree trunks, fences, irrigation systems, utilities, and infrastructure within or contiguous to all turf areas. Any damage caused by mowers shall be promptly reported to the Parks Superintendent or appointed desig nee. The use of recycling mowers is mandatory.
D.2 Turf Mowing
Turf maintenance requires the use of power mowers, meticulously maintained to always have sharp blades, regularly cleaned, and sterilized to prevent importation of foreign grasses, weeds & diseases. Mowers shall be operated to achieve a smooth, even cut, e ffectively processing clippings to prevent any windrowed clumps or remnants after mowing is completed. Tattering, shredding, bruising, or tearing of turf grass blades is not permitted. All mower safety features shall remain in place to protect the operator and the public. The Parks Superintendent or appointed designee may adjust the following cutting heights as required.
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Turf Type Cutting Height
Passive Turf Areas 3 inches
Multi-Use Fields 2.5 inches
Soccer Fields 1.5 inches
Softball Fields 1.5 inches
Meadow Grasses 12 inches
As cold tolerant Bermuda sports turf approaches dormancy, typically beginning in September, cutting heights should be raised to 2” providing for additional turf depth to promote wear tolerance during dormancy.
D.3 Non-Mowed Meadow Grasses
Power string trimmers may be used to trim non -mowed meadow grasses and shall have the capability to provide a smooth cut at approximately 12 inches in height. String trimming shall clear blocked irrigation coverage and should not cut the crown of the grass.
D.4 Turf Edging
All turf grass borders, including ball diamond aprons and warning tracks, must be accurately edged during each mowing operation. Turf borders along sidewalks and mow strips shall be edged using a vertical blade edger. The use of string trimmers for this purpose is not permitted.
String trimmers may only be used for trimming around appurtenances in turf, such as valve and meter boxes, enclosures, and manhole covers.
D.5 Clipping Pick Up
Mowers that are meticulously maintained to always have sharp blades and operated effectively will not leave excessive clippings after each mowing operation. The presence of excessive clipping remnants indicates non -compliant mowing. Such remnants must be collected and removed from the site before the completion of the day's mowing operations at each site or the end of the workday, whichever comes first. Failur e to adhere to this requirement will result in punitive penalties for non-compliance.
D.6 Walkways
Walkways are to be maintained in a weed -free condition. This includes the removal of weeds in all paved and unpaved walkways, in joints, cracks, or other crevices within or adjoining to the curb and gutter, up to the edge of asphalt pavement.
D.7 Removal of Leaf Litter
Accumulation of leaf and needle litter from all areas including grounds, planters, and turf areas shall be removed in an on-going manner and placed in designated green waste dumpsters. The CITY requires the CONTRACTOR to collect green waste separately from other litter & debris and to dispose of uncontaminated green waste generated by the performance of the work specified herein at specific green waste transfer sites. All uncontaminated green waste shall be transported to locations as directed by the Parks Superintendent or appointed designee and placed in designated green waste bins in compliance with SB 1383 and Palmdale Municipal Code 5.52.
D.8 Clean Up
All walkways, trails, parking lots, roadways, or any other areas affected by mowing operations shall be thoroughly cleaned, and all debris removed and disposed of in designated dumpsters before the completion of mowing operations at each site. Any debris generated from
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CONTRACTOR operations must be promptly collected and disposed of in designated dumpsters.
Under no circumstances shall debris be blown into streets, culverts, or adjacent properties.
D.9 Frequency
Minimum Mowing / Trimming Frequencies
Turf Type March – October November – February
Passive Turf Areas Weekly As required to maintain proper height per section D2 Multi-Use Fields Weekly As required to maintain proper height per section D2 Soccer Fields Weekly As required to maintain proper height per section D2 Softball Fields Weekly As required to maintain proper height per section D2 Meadow Grasses Annually or as directed per section D2
D.10 Artificial Sports Turf
The CONTRACTOR shall maintain artificial sports turf according to the manufacturer recommendations. There are 4 basic maintenance operations all artificial sports turf requires. Sweeping, brushing, raking, and aerating. Sweeping ensures cleanliness so that foreign material does not get into the infill. Brushing rejuvenates the matted fibers and levels the top portion of the infill. Raking prevents fibers from matting down and ensures the infill is loosened. Aerating is done with rotating tines designed to penetrate and loosen the infill to avoid minor compaction.
D.11 Artificial Sports Turf Maintenance Frequencies
The CONTRACTOR shall maintain artificial sports turf according to the following maintenance frequencies utilizing equipment approved by the artificial sports turf manufacturer.
• Sweeping: As needed to maintain clean fields.
• Brushing: Done every 4-6 weeks.
• Raking: Done every 4-6 weeks.
• Aerating: Maximum of 3 times per year, beginning in year 2.
Other maintenance operations to be done according to usage include inspecting lines and markings, top dressing infill, and snow removal. The CONTRACTOR shall utilize the artificial turf manufacturer’s official maintenance log to track maintenance and notify the Parks Superintendent or appointed designee when any line markings or seams come apart. Adding rubber to the top layer of infill may be necessary in high traffic areas. The city will purchase and supply any materials required to properly maintain artificial sports turf.
Tow Vehicles: The minimum requirement to pull groomers and sweepers is vehicles with at least 20hp and be equipped with turf tires. Vehicles shall not exceed 70 PSI / 10,080 PSF of pressure on the artificial turf.
Setting Sweepers: When setting sweepers for use, the CONTRACTOR shall ensure the brushes never penetrate the infill. Proper removal of debris will only require the brushes to penetrate the top of the fibers.
Setting Groomers: When setting the groomer components for use, the rotating tines should penetrate the infill by ¾”. The rakes should penetrate the infill by ½”. The brushes shall not
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penetrate the infill. Grooming systems equipped with internal/external rotary brushes should be limited to frequencies of 2-3 times per year.
D.12 Inclement Weather
Inclement weather may prohibit adherence to the scheduled frequency, in which case the Parks Superintendent or appointed designee can redirect CONTRACTOR crews to assist city staff with storm related operations. All maintenance missed due to inclement weather shall be resumed during the next scheduled service. Compliance based punitive penalties will be waived when CONTRACTOR is re -directed during inclement weather. If CONTRACTOR support with storm related operations is not required, the city shall not pay for daily service when CONTRACTOR sends crews home.
SECTION E. PLANTER, MEDIAN AND ROUND-A-BOUT MAINTENANCE SPECIFICATIONS The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punitive penalties and/or liquidated damages outlined in Section K.
E.1 Pruning of Plants and Shrubs
Shrubs and other woody plants must be pruned in accordance with ANSI 300 Pruning Standards, latest edition, and species -specific horticultural recommendations. Plants & shrubs shall be maintained within the boundaries of their designated landscaped areas to prevent encroachment into walkways, trails, parking spaces, roadways, and private property. Shrubs must be kept to a maximum height of four (4) feet, unless otherwise directed by the Parks Superintendent or appointed designee. Natural pruning to maintain attractive natural structure is required. The CONTRACTOR shall prune plants and shrubs to ensure irrigation coverage is not obstructed.
After blooming cycles, all spent blooms must be removed. Hedges should be re-sheared before reaching six (6) inches of new growth. Vines should be pruned as needed to maintain a satisfactory appearance, removing deadwood after new leaf growth in spring and shall be kept securely attached to walls and fences. The CONTRACTOR is responsible for providing labor and equipment at a cost in accordance with Vine Support System Repair bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services.
E.2 Trimming of Ground Covers
Ground cover shall be pruned according to species specific prescribed horticultural practices and to avoid blocking irrigation coverage as directed by Parks Superintendent or appointed designee.
Ground cover shall be maintained within the limits of landscaped areas so as not to encroach into walkways, trails, roadways, and private property.
E.3 Weed Control
The CONTRACTOR shall develop and implement an effective integrated pest management (IPM) program and provide an annual application plan according to a pest control advisor’s recommendation. The pest control advisor’s recommendation shall be aligned with cu rrent and emerging science and provide the highest possible efficacy. The CONTRACTOR’s IPM program shall focus on pre -emergence control to reduce continuous post emergence applications, propagation, unsightly living, dying and skeletonized weeds and recove r time wasted on mechanical abatement. All applications shall be according to product manufacturer labels, regulatory requirements and IPM best management practices. Sole focus on post emergence
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control is not permitted. Special care must be taken to prevent damage to surrounding plant material during all applications.
The CONTRACTOR shall bear the cost of selective & non -selective pre, and post emergent products, surfactants, and drift control products applied for integrated vegetation management. Additionally, the CONTRACTOR assumes full responsibility and liability for the safe handling and application of all products. The CONTRACTOR shall provide a list of all proposed products and mobilize qualified applicators with effective situational awareness to prevent any regulatory compliance violations, complaints, and liability loss exposure.
Applications shall be scheduled at times when patrons and children are not present, especially at sites adjacent to schools, and around playgrounds. Mechanical weed abatement methods as a measure of control shall indicate non -compliance, are not permitted, and will result in punitive penalties for non-compliance.
E.4 Planter Grade, Watering Basins, and Mulching
The CONTRACTOR shall be responsible for maintaining watering basins (wells) for plants, shrubs, and trees to ensure effective irrigation, and shall backfill depressions, and rodent burrows as needed to prevent run off or trip hazards. Mulching may be required in planter areas as determined by the Parks Superintendent or appointed designee.
Mulch material will be provided by the city and will be accessible to the CONTRACTOR at designated sites.
E.5 Plant & Shrub Rejuvenation Pruning
Rejuvenation pruning operations shall be conducted during the late winter months, and before spring as directed by the Parks Superintendent or appointed designee.
E.6 Plant Material Replacement
The CONTRACTOR shall bear full responsibility for the removal and replacement of plant material lost due to the CONTRACTOR's inappropriate maintenance or negligence, as determined by the Parks Superintendent or appointed designee.
E.7 Green Waste Disposal
The CITY requires the CONTRACTOR to collect green waste separately from other litter & debris.
The CONTRACTOR shall dispose of uncontaminated green waste generated by the performance of the work specified herein in designated green waste dumpsters by compl etion of trimming operations at each site or the end of the workday, whichever occurs first. Uncontaminated trimmings and green waste shall be recycled in compliance with SB 1383 and Palmdale Municipal Code 5.52.
E.8. Litter and Debris Removal
Dumped debris, glass, leaves, paper, and/or other debris blown into all planters shall be removed and disposed of in designated dumpsters daily.
E.9. Removal of Seasonal Leaf Litter
Accumulation of leaf and needle litter from all areas including grounds, planters, and turf areas shall be removed in an on-going manner and placed in designated green waste dumpsters.
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E.10 Clean Up
All walkways, trails, parking lots, roadways, or any other areas affected by planter maintenance operations shall be thoroughly cleaned, and all debris removed and disposed of in designated dumpsters before the completion of planter operations at each site . Any debris generated from CONTRACTOR operations must be promptly collected and disposed of in designated dumpsters. Under no circumstances shall debris be blown into streets, culverts, or adjacent properties.
E.11 Minimum Planter Maintenance Frequency
The CONTRACTOR shall provide and adhere to firm and consistent weekly minimum frequency maintenance schedules, effectively addressing all planter maintenance obligations across the full span of every site.
E.12 Inclement Weather
Inclement weather may prohibit adherence to the scheduled frequency, in which case the Parks Superintendent or appointed designee can redirect CONTRACTOR crews to assist city staff with storm related operations. All maintenance missed due to inclement weat her shall be resumed during the next scheduled service. Compliance based punitive penalties will be waived when CONTRACTOR is re -directed during inclement weather. If CONTRACTOR support with storm related operations is not required, the city shall not pay for daily service when CONTRACTOR sends crews home.
SECTION F. IRRIGATION MAINTENANCE SPECIFICATIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punit ive penalties and/or liquidated damages outlined in Section K.
F.1 Contractor’s Scope of Work
The CONTRACTOR shall assume full responsibility for proper maintenance of all irrigation components downstream of backflow prevention devices. This includes, but is not limited to, the maintenance, repair, and/or replacement of system sleeves, mainlines, i rrigation control wires, irrigation control valves, valve diaphragms, valve boxes, quick couplers, quick coupler boxes, gate valves, lateral lines, swing joints, sprinkler heads, and sprinkler nozzles, bubblers, nipples, drip tubing and emitters.
The city will provide all irrigation supplies necessary for the CONTRACTOR’S maintenance of irrigation systems. These materials will be available to the CONTRACTOR at the city’s maintenance center located at 39110 3rd Street East. The CONTRACTOR shall imme diately report irrigation system deficiencies to the Parks Superintendent or appointed designee. This report shall outline areas that are over-irrigated or under-irrigated.
The CONTRACTOR will be tasked with performing seasonal maintenance, such as cleaning out the interior of valve boxes, irrigation controller, and backflow prevention device enclosures, insulating backflow prevention devices and irrigation booster pumps and replacing damaged valve and quick coupler boxes. City and CONTRACTOR staff will inspect irrigation systems exhibiting poor efficiency. Any identified deficiencies shall be promptly addressed by the CONTRACTOR in accordance with the engineering detail drawings and specifications available in Section 6 of the city’s engineering standards.
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F.2 City of Palmdale’s Scope of Work
The city will assume responsibility for the maintenance, replacement, and programming of all irrigation controllers, enclosures, and associated water conservation equipment. Additionally, the city will manage the maintenance and replacement of backflow prevention devices and enclosures, flow sensors, and pressure regulators as required.
F.3 Reporting of Irrigation Material Use
The CONTRACTOR is required to track and report all irrigation materials used for repairs across all sites, as directed by the Parks Superintendent, or appointed designee. The CONTRACTOR will be provided with a predetermined allocation of irrigation materia ls and must report irrigation material usage in keeping with established procedures before requesting additional stock. The CONTRACTOR shall log all irrigation system repairs, including labor and material in the city’s electronic work order management system.
F.4 Irrigation System Testing and Adjustments
All irrigation systems shall undergo inspection and testing on scheduled service days or as necessary when damage is suspected, observed, or reported. These tests must encompass the full span of each irrigation system at each site, ensuring proper coverage through the repair of any damaged or defective parts. The CONTRACTOR shall cycle irrigation controller(s) through each station, allowing sufficient time as required by the emission devices, to verify their proper function, make necessary adjustments, and repair any observed defects.
Adjustments shall be made to all sprinkler heads, and point source irrigation to ensure proper angle, depth, distribution uniformity, and matched precipitation rates according to design specifications and as directed by the Parks Superintendent or appointe d designee. Irrigation adjustments should prevent excessive runoff onto sidewalks, gutters, trails, roadways, or adjacent properties. Once adjustments and repairs are completed, the CONTRACTOR shall cycle the station again to verify proper operation.
Damaged or defective valve boxes and lids shall be replaced by the CONTRACTOR to ensure safety and functionality, and any inoperable irrigation system component identified within the CONTRACTOR’s scope shall be immediately replaced or repaired. Any issues with items not designated as the CONTRACTOR’s responsibility shall be immediately reported to the Parks Superintendent or appointed designee.
F.5 Irrigation System Repairs
All repairs must adhere to the detail drawings & specifications outlined in Section 6 of the City of Palmdale’s Engineering Standards and comply with industry best management practices. In the case of older irrigation systems, repairs shall bring them up t o current standards. This includes installing components such as pressure regulating valves, pressure control dials, pressure compensating screens, seal -a-matic / pressure regulating system (SAM -PRS) sprinklers and rotors, MPR and rotary nozzles, bubblers, drip tubes, emitters, and check valves ensuring matched precipitation rates, distribution uniformity and appropriate operating pressures required for maximized irrigation system efficiency.
Additionally, the CONTRACTOR shall flush lines after repairs to clear any rocks, mud, and debris that could clog nozzles. All repairs must be completed as soon as possible and no later than 24 hours of discovery by the CONTRACTOR or notification by the Parks Superintendent or appointed designee. Any recommended irrigation system modifications must be pre-approved by the Parks Superintendent or appointed designee.
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F.6 Irrigation Minimum Service Frequency
The CONTRACTOR shall provide and adhere to firm and consistent irrigation maintenance schedules, effectively addressing all irrigation maintenance obligations across the full span of every irrigation system in each service area meeting or exceeding the fol lowing minimum frequencies.
Program Minimum Service Frequency
Parks & Facility Grounds Weekly
Palmdale Transportation Center Weekly
Park & Rides Biweekly
F.7 Inclement Weather
Inclement weather may prohibit adherence to the scheduled frequency, in which case the Parks Superintendent or appointed designee can redirect CONTRACTOR crews to assist city staff with storm related operations. All maintenance missed due to inclement weather shall be resumed during the next scheduled service. Compliance based punitive penalties will be waived when CONTRACTOR is re -directed during inclement weather. If CONTRACTOR support with storm related operations is not required, the city shall not pay for daily service when CONTRACTOR sends crews home.
F.8 Irrigation Staff Training Expectation
The CONTRACTOR shall guarantee that all personnel engaged in irrigation system maintenance are fully trained and demonstrate a comprehensive proficiency in all aspects of engineered irrigation systems. The CONTRACTOR’S irrigation maintenance team must have the capability to troubleshoot and resolve a full range of irrigation system issues promptly and effectively.
The CONTRACTOR Supervisor or Lead Worker overseeing irrigation technicians must hold professional certification as an Irrigation Contractor and/or Irrigation Technician accredited by recognized bodies such as the Irrigation Association and/or California La ndscape Contractors Association.
F.9 Irrigation System Maintenance Staffing
The CONTRACTOR shall deploy dedicated irrigation maintenance personnel, separate from other crews mobilized for other functions, ensuring adequate staffing to meet the requirements outlined herein. The city requires the CONTRACTOR to furnish well-trained and certified irrigation maintenance staff outfitted with the necessary tools and equipment, including wire tracing, and locating devices. The CONTRACTOR must also provide effective supervision to ensure full compliance with the terms of this agreement.
A detailed, firm, and consistent irrigation maintenance schedule and organizational chart must be provided to the Parks Superintendent or appointed designee. Any alterations to the irrigation maintenance schedule or staff assignments must be pre -approved by the Parks Superintendent or appointed designee.
The CONTRACTOR is required to provide year-round staffing to address irrigation system audits, tune ups, renovations, upgrades, and preventative repairs outside the growing season. Irrigation system audits & tune ups shall be coordinated by the Parks Superintendent or appointed designee and aligned with existing maintenance schedule, aiming to prepare irrigation systems for subsequent growing season, annual spring planting and green space renovation projects.
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SECTION G. INTEGRATED PEST MANAGEMENT SPECIFICATIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punitive penalties and/or liquidated damages outlined in Section K.
G.1 Use of Restricted Materials
The CONTRACTOR shall develop and implement an effective integrated pest management (IPM) program and provide an annual application plan according to a pest control advisor’s recommendation. The pest control advisor’s recommendation shall be aligned with cu rrent and emerging science and provide the highest possible efficacy. The CONTRACTOR’s IPM program shall focus on pre -emergence control to reduce continuous post emergence applications, propagation, unsightly living, dying and skeletonized weeds and recov er time wasted on mechanical abatement. All applications shall be according to product manufacturer labels, regulatory requirements and IPM best management practices. Sole focus on post emergence control is not permitted. Special care must be taken to prev ent damage to surrounding plant material during all applications. The CONTRACTOR’s IPM program shall include developed and undeveloped parkland.
The CONTRACTOR shall bear the cost of selective & non -selective pre, and post emergent products, surfactants, and drift control products applied for integrated vegetation management.
Additionally, the CONTRACTOR assumes full responsibility and liability for the safe handling and application of all products. The CONTRACTOR shall provide a list of all proposed products and mobilize qualified applicators with effective situational awareness to prevent any regulatory compliance violations, complaints, and liability loss exposure.
Applications shall be conducted at times when patrons and children are not present, especially at sites adjacent to schools, and around playgrounds. Mechanical weed abatement methods as a measure of control shall indicate non -compliance, are not permitted, and will result in punitive penalties for non-compliance.
IPM products utilized by the CONTRACTOR shall be limited to materials approved by the State of California Department of Pesticide Regulation. The CONTRACTOR shall provide associated product labels and product Safety Data Sheets. All restricted materials ap plied by the CONTRACTOR shall conform to Los Angeles County Department of Weights and Measures, Agricultural Commissioner regulations.
G.2 Licenses, Certificates, and Records
Selective and non-selective, pre and post emergence IPM products shall be administered solely based on recommendations from a licensed pest control advisor and only applied by trained and qualified applicators.
Comprehensive records of all herbicide and pesticide applications must be meticulously maintained in accordance with the regulations set forth by the relevant authorities. Detailed and actionable application logs shall be submitted weekly or bi-weekly, according to the corresponding service area maintenance frequency. Application logs shall be submitted to the Parks Superintendent or appointed designee.
G.3 Drift Control
Drift control measures shall be exercised during all spray applications. Applications shall be scheduled at times when patrons and children are not present, especially at sites adjacent to
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schools, and around playgrounds. The CONTRACTOR shall implement all precautionary measures necessary to ensure public and worker safety.
G.4 Chemical Edging
Chemical edging may be employed along walls, enclosures, posts, and fences where the repeated use of string trimmers may cause damage, or as directed by the Parks Superintendent or appointed designee.
In turf areas where trees are present, herbicide treatment shall be consistently applied to create a buffer zone extending six (6) to twelve (12) inches around the tree's basal flares. This buffer zone is intended to safeguard the trees from mechanical damage. The contractor shall ensure that these protective rings always remain free from weeds.
G.5 Public Notices
The CONTRACTOR is required to comply with posting of all necessary application notifications in accordance with the product manufacturer's recommendations and relevant regulatory agency requirements. IPM products shall not be applied until written authoriz ation is obtained from the Parks Superintendent or appointed designee. Moreover, restricted materials may solely be applied by trained applicators under the supervision of a Qualified Applicator Certificate holder.
SECTION H. TREE MAINTENANCE SPECIFICATIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punit ive penalties and/or liquidated damages outlined in Section K.
H.1 Minor Tree Maintenance Operations
The CONTRACTOR shall conduct minor tree maintenance within the full span of each service area as directed by the Parks Superintendent or appointed designee. Tasks include guying, staking, retying, removal of tree stakes, tree pruning to remove suckers, water sprouts, and broken branches. Tree pruning shall adhere to ANSI 300 pruning standards, ensuring safety, aesthetic appeal, balance, health, and adequate line of sight for municipal signs and pedestrian sidewalk clearance. The city will supply tree stakes , tree ties, and guying material. Non - compliance with these requirements will result in compliance-based punitive penalties.
H.2 Pruning
Minor pruning is typically effective at any time of the year with minimal impact on the tree.
However, for optimal growth and rapid wound closure, pruning is best done before the spring growth flush. Some trees, such as maples and birches, may "bleed" if p runed early in spring, though this is generally harmless.
Certain tree diseases, like oak wilt, can spread through pruning wounds during active transmission periods. Therefore, pruning cuts shall always be minimized and susceptible trees should not be pruned during these times.
Heavy pruning just after the spring growth flush should be avoided. At that time, trees expend a great deal of energy to produce foliage and early shoot growth. Removal of a substantial percentage of foliage at this time can stress the tree. When to prune section contains consumer information provided by the International Society of Arboriculture.
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H.3 Making Proper Pruning Cuts
Pruning cuts should be made just outside the branch collar. The branch collar contains trunk or parent branch tissue and should not be damaged or removed. If the trunk collar has grown out on a dead limb to be removed, make the cut just beyond the collar. Do not cut the collar.
If a large limb is to be removed, its weight should first be reduced. Making an undercut about 12 to 18 inches from the limb’s point of attachment accomplishes this. Make a second cut from the top, directly above or a few inches farther out on the limb. Doing so removes the limb, leaving the 12- to 18-inch stub. Remove the stub by cutting back to the branch collar. This technique reduces the possibility of tearing the bark. Tree pruning shall be performed based on the following categories with the intent of developing structurally sound trees symmetrical in appearance with the proper vertical and horizontal clearance. All pruning and trimmi ng operations shall be in accordance with ISA Standards.
(a) All suckers and sprouts shall be cut just outside the bark branch collar. (b) All structural weaknesses such as split branch unions, trunks, limbs, or severe damage of any kind shall be immediately reported to the Park Superintendent or appointed designee.
(c) All trimmings and debris shall be removed and disposed of offsite at the end of each day’s work.
(d) Under no circumstances will stripping of lower branches be permitted in trees of 8” DBH or less. Lower branches shall be retained in a “tipped back” or pinched condition. Upon approval of the Parks Superintendent or appointed designee, skirting of lower branches may be done to mitigate irrigation coverage issues.
H.4 Staking, Guying and Tying
Trees, which shall be staked, fall into the following categories:
(a) Replacement of missing or damaged stakes before the tree is fully rooted, anchored and independently upright.
(b) Cases where a tree has been damaged and requires tree support systems to recover.
(c) New trees or recently planted trees which have not previously been staked or guyed.
THE CONTRACTOR shall use rubber cinch ties or guy wire materials in accordance with the CITY’s Landscape Engineering Standard Details P-2, P-3, and P-4.
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SECTION I. ADDITIONAL SERVICES
I.1 Sports Turf Mowing
The Parks Superintendent or appointed designee may request additional mowing at certain high wear sports fields where fertigation to promote sports turf recovery and sustainability causes accelerated growth. Additional mowing shall conform to the cutting h eights specified in section D.2 and be performed during the same five (5) day work week as, and in addition to weekly scheduled mowing.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the sports turf mowing bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct additional mowing as directed by Parks Superintendent or appointed designee.
I.2 Turf Vegetation Control Applications
The Park Superintendent or appointed designee may request broadleaf pre + post emergent or non-selective product applications conducted according to the city’s pest control advisor recommendation for effective control of target broadleaf weeds or grow & kill of existing turfgrass.
Equipment
The CONTRACTOR’S spray equipment shall be capable of effectively applying herbicides or control agents to manage unwanted vegetation on various turf areas, including, sports fields, multi-use, and passive turf areas. The spray equipment shall include a dur able tank with 300 - gallon capacity, equipped with a reliable pump and agitation system to ensure proper chemical mixing and consistent pressure during spraying operations.
Additionally, the CONTRACTOR’S spray equipment shall include a chemical-resistant hose with quick-connect fittings and a sturdy reel for convenient deployment and storage. The spray gun shall be ergonomically designed for comfortable handling and offer adjustable nozzles for precise control over spray patterns and volume. The rear-mounted boom shall be capable of efficient coverage of larger turf areas, with adjustable width and height to accommodate different application needs. An in-cab pressure gauge for real-time pressure monitoring and boom section control for enhanced precision is required.
The CONTRACTOR shall supply spray equipment and qualified applicator at a cost in accordance with the Turf Vegetation Control Applications bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to effectively manage broadleaf weeds in turf as directed by Parks Superintendent or appointed designee. The city will purchase and supply turf broadleaf pre & post emergence control products.
I.3 Aeration
Passive turf areas in city parks, facility grounds and transit sites typically undergo a minimum of three aerations during each growing season, with additional aerations in sports and multi-use turf areas necessary for turf recovery and sustainability as directed by the Parks Superintendent or appointed designee. The CONTRACTOR shall be equipped to effectively provide the following aeration services:
Knife or Slice Aeration:
Shall occur 3 to 8 times per year based on turf type and wear, via slicing the turf rhizomes and soil to a depth of 4.5” utilizing an approved slice aeration machine. Knife or slice aeration shall
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be done in 1 direction except during sports turf renovation periods where slice aeration will be done in two directions within closed fields.
Plug or Core Aeration:
Shall occur a minimum of once a year as part of turf renovation operations, creating holes for top dressing to be drug into, via removal of ½ inch diameter by 2 -inch-deep cores spaced no more than 6 inches apart, utilizing an approved mechanical hollow core aeration machine. Plug or core aeration shall be done in 2 directions. All plugs must be thoroughly pulverized and the material drug into aeration holes.
Deep, Fracture Tine Aeration:
Shall occur a minimum of once a year as part of turf renovation operations to break up compaction via fracturing of the soil up to a depth of 7.5”, and at a minimum rate of 4.5 acres per hour, utilizing an approved deep fracture tine aeration machine. Deep fracture time aeration shall be done in 2 directions.
The CONTRACTOR shall be equipped to provide aerations as specified above and as requested by the Parks Superintendent or appointed designee. All aerators shall be operated with tractors that meet or exceed manufacturer horsepower requirements and be proper ly weighted or hydraulically powered to operate effectively and achieve intended results.
To prevent damage during aeration, the CONTRACTOR shall flag all irrigation system fixtures.
Any irrigation system damage resulting from aeration operations shall be promptly reported to the Parks Superintendent or appointed designee and immediately repaired at the expense of the CONTRACTOR.
After aeration, all walkways, trails, roadways, right of ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. Soil plugs must not be left on turf, trails, sidewalks, roadways, or adjacent properties.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the various aeration bids in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct aeration as directed by the Parks Superintendent or appointed designee.
I.4 Verti-Cutting
Turf areas in city parks, facility grounds and transit sites typically undergo annual verti-cutting, done during spring de -thatching to improve surface conditions and during turf renovation operations for improved seed to soil contact utilizing a "vertical cut", tractor PTO powered turf renovator machine. The Parks Superintendent or appointed designee will determine the degree of cut, typically light, medium, or heavy verti-cutting, as required for each site.
To prevent damage during verti-cutting, the CONTRACTOR shall flag all irrigation system fixtures.
Any irrigation system damage resulting from verti-cutting operations shall be promptly reported to the Parks Superintendent or appointed designee and immediately repaired at the expense of the CONTRACTOR.
All thatch and organic matter generated by CONTRACTOR’S verti -cutting operations shall be promptly collected by the end of each workday. The Contractor is responsible for removal of thatch and organic matter, typically done by vacuuming, immediately after verti-cutting and appropriately disposing of material in designated green waste dumpsters.
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After verti-cutting, all walkways, trails, roadways, right of ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the turf verti -cutting bids in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct verti-cutting as directed by the Parks Superintendent or appointed designee.
I.5 Turf Over-Seeding & Top Dressing
Various turf areas in city parks, facility grounds and transit sites typically undergo annual over- seeding and/or top-dressing, during turf renovation periods when soil temperatures are above 60 degrees. All equipment utilized for over -seeding and top-dressing operations must be rated for industrial use and be suitable to operate ef ficiently in municipal park systems. This includes but is not limited to:
• Tractor-mounted seed spreaders and slit seeders with precision seed metering capabilities.
• Top dressing machines with 4 cubic yard minimum capacity, capable of uniform and efficient application of compost, sand, and blends.
• Utility vehicles, trucks and trailers appropriately rated for safely transporting equipment and materials.
Prior to over -seeding and top -dressing, the CONTRACTOR and Parks Superintendent or appointed designee shall assess irrigation coverage, soil moisture, compaction, thatch buildup, clumping, mounding and drainage problems. The Parks Superintendent or appointed designee may mobilize the CONTRACTOR to address any identified issues through aeration, verti-cutting, vacuuming, and spreading of soil conditioners as necessary to ensure optimal conditions for seed- to-soil contact, seed germination and turf growth. The city shall provide soil conditioners, compost, sand, or blends, fertilizers, seed, and roll-off bins for disposal of green waste.
Over-Seeding:
The city shall provide high -quality seed varieties suitable for each application. The CONTRACTOR shall calibrate seed spreaders or slit seeders according to seed type and application rate, ensuring uniform coverage across the full span of pre-determined turf areas. The CONTRACTOR shall over -seed turf in multiple directions, per seed ma nufacturer recommendations to achieve thorough seed distribution and improved seed-to-soil contact. Seed shall be applied at the recommended rates, adjusting as required for variations in turf density or wear patterns.
Top Dressing:
The city shall purchase and supply top -dressing materials such as sand, compost, or blends based on soil agronomic testing and specific requirements at each site. The CONTRACTOR shall utilize top dressing machines with a 4 cubic yard minimum capacity, to a pply a uniform layer of top-dressing material across the turf surface, spreading the material evenly at the desired thickness, typically between 1/8” to 1/2”, taking care to avoid excessive buildup. After top dressing, the CONTRACTOR shall drag the materia l in as many passes and directions as necessary to distribute material into core aeration holes and the turf canopy, neatly grooming material as required to provide a smooth and level surface.
After over-seeding and top-dressing, all walkways, trails, roadways, right-of-ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. Seed and top -dressing materials must not be wasted.
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The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the over-seeding and top -dressing bids in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct those services as directed by the Parks Superintendent or appointed designee.
I.6 Fertilization and Soil Conditioning
In city parks, facility grounds, and transit sites where fertigation systems are not available, all turf and planter areas may undergo a minimum of three granular fertilizer applications during each growing season, with additional fertilizer and soil conditioner applications as directed by the Parks Superintendent or appointed designee.
The CITY will purchase and supply granular fertilizer and soil conditioning products which will be made available to the contractor at the city’s maintenance center located at 39110 3rd Street East.
Turf Fertilization:
Turf shall be free of moisture at the time of fertilizer application, with applications limited to irrigated green spaces. Fertilizer will be mechanically broadcast according to the manufacturer’s recommendations. After cleaning fertilizer from hardscapes, all fertilized areas shall be thoroughly soaked immediately after the fertilizer is broadcast. The CONTRACTOR is responsible for proper calibration and operation of fertilizer spreaders.
Planter Fertilization:
Fertilizer will be mechanically broadcast according to the manufacturer suggested application rates. Fertilizer applications shall be limited to irrigated green spaces and be done in a manner to prevent fertilizer build up in the plant crown and foliage. In the case of point source irrigated green spaces, fertilizer shall be watered in utilizing potable water tenders, buggies or hoses and quick couplers. The CONTRACTOR is responsible for proper calibration and operation of fertilizer spreaders.
After all granular material applications, all walkways, trails, roadways, right of ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. Fertilizer and soil conditioners must not be wasted.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the Fertilization & Soil Conditioning bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct those services as directed by the Parks Superintendent or appointed designee.
I.7 Sports Turf Renovation - Hydroseeding
Sports turf renovation for high wear fields is vital for providing safe and high -quality playing surfaces for our community. Renovations are indispensable for safeguarding the integrity of the fields, maintaining optimal playing conditions, and mitigating safety hazards resulting from over- use and extensive wear and tear. The process must encompass measures to prevent weed pressure on germinating turf seed, enhance soil health & fertility according to agronomic testing, alleviate compaction, rectify uneven surfaces, and address drainage issues. Sports turf renovations shall be accomplished by hydro-seeding, as directed by the Parks Superintendent or appointed designee.
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1. The City will provide and install chain link temporary fencing with galvanized, round posts driven at a minimum of 12 feet on center, to a depth of 18” to 24”. Fence panels shall be securely bracketed to each other and tied with metal wire to driven posts at top, middle and bottom of the fence panels.
2. The CONTRACTOR shall prevent damage to public and private property, including all improvements leading to & adjacent to work areas.
3. The CONTRACTOR shall stage equipment in designated areas as directed by the Parks Superintendent or appointed designee.
4. City staff will conduct grow and kill operation on existing turf, according to best management practices and per the Parks Superintendent or appointed designee. A minimum of three non-selective product applications shall be conducted according to pest control advisor’s recommendation, scheduled in two-week intervals allowing for effective treatment of new growth resulting from applied irrigation. One application before turning soil and two after soil is turned and leveled before hydroseeding.
5. The CONTRACTOR shall locate, flag and swing irrigation heads below the depth of tilling.
6. The CONTRACTOR shall locate & flag all valve & quick coupler boxes, to be protected in place.
7. The city will purchase, and supply soil conditioners as required by agronomic testing for the CONTRACTOR to broadcast onto field before tilling process.
8. The CONTRACTOR shall utilize a stone burrier or reverse rotation tiller such as a Blecavator BMV 210 to homogenously blend conditioned soil in two directions, to a depth of 8”, then wheel roll and compact soil profile after tilling process.
9. At this point, the city may mobilize a laser leveling contractor who shall survey soccer field for existing elevations, determine final grading percentages based on survey, and laser grade conditioned soil profile to pre -determined grade percentages matchi ng slope to existing contours to allow for surface drainage towards existing gutters & drains, according to initial field survey +/-1/4”. Final grading shall be inspected and approved by city staff.
10. The CONTRACTOR shall swing irrigation heads back in place, ensuring proper height, alignment, distribution uniformity & head-to-head coverage.
11. The city shall irrigate the field for one week, then conduct the final non -selective product application after the soil conditioning and leveling process to abate any plant in the initial phase of germination from the underground seed bank.
12. Upon verification of effective weed abatement, the CONTRACTOR shall hydro seed entire field. The city shall supply seed, mulch, binder, and fertilizer for CONTRACTOR to apply according to manufacturer recommendations.
13. City staff shall coordinate irrigation programming to irrigate hydroseed immediately after installation and will monitor and adjust irrigation programs as required through establishment.
14. Any private or public improvements damaged by CONTRACTOR while conducting scheduled work shall be replaced in kind at the CONTRACTOR’S expense within 5 working days from the date of damage, unless otherwise authorized by City staff.
15. CONTRACTOR shall be responsible for cleanup of all walkways, trails, parking lots and all other public or private property dirtied by CONTRACTOR’S operations before de - mobilization.
16. The CONTRACTOR shall maintain in place any temporary fencing to protect renovation site. Temporary fencing shall remain in place according to the direction given by the Parks Superintendent or appointed designee.
17. The CONTRACTOR is responsible for monitoring renovation through establishment.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the sports turf renovation bid in the Additional Services Fee Schedule Exhibit of the resulting
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Contract for Services to conduct sports turf renovation as directed by the Parks Superintendent or appointed designee.
I.8 Turf Colorant Applications
As the City works to restore proper turfgrass types according to the intended use and wear levels of specific areas, green turf colorant applications may be required in un-renovated turfgrass areas infested with common Bermuda grass and in sports fields where cold tolerant Bermuda grasses lose some color during dormancy. The application of turf colorant shall be conducted at least 2 weeks before Bermuda grasses go dormant, typically the first or second week of September and after the final mow of the growing season.
The CONTRACTOR shall mix colorant and spray and stay, thoroughly agitate and apply according to manufacturer recommendation in two directions.
The CONTRACTOR will provide equipment and labor to conduct season turf colorant applications at the cost specified in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to apply turf colorant as directed by Parks Superintendent or appointed designee. The city shall purchase and supply turf colorant and spray and stay materials which shall be accessible to the CONTRACTOR at the city’s maintenance center located at 39110 3rd Street East.
I.9 General Improvements
To maintain the desired aesthetic appeal of City green spaces, annual improvements and renovations may be necessary. This includes demolition, grading, irrigation improvements, modifications and new installations, incorporation of soil conditioners and fertilizers, installation of new plant material, trees, decomposed granite, rock mulches, and application of pre -emergent products. The CONTRACTOR will provide equipment and labor for all associated functions at the costs specified in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services renovate green spaces as directed by Parks Superintendent or appointed designee. The city shall purchase and supply soil conditioners, fertilizer, irrigation materials, rock mulch materials, new plant material, and pre-emergent products, which shall be accessible to the CONTRACTOR at the city’s maintenance center located at 39110 3rd Street East.
SECTION J. TRAFFIC CONTROL SPECIFICATIONS
Traffic Control standards are applicable to all work performed under the resulting Agreement and are subject to Compliance-Based Punitive Penalties as defined in Section L.
J.1 Traffic Control Requirements
The CONTRACTOR is responsible for providing all necessary work zone safety delineation at each work site, encompassing the design and implementation of all temporary work zone traffic control measures in compliance with the latest edition of the California Manual on Uniform Traffic Control Devices. This includes providing all labor and equipment necessary for the proper implementation of temporary work zone traffic control. Moreover, high -visibility arrow and message boards must be utilized when operating on all major arterial streets.
J.2 Traffic Control & Encroachment Permit
All traffic control devices and layouts shall conform to the latest edition of the California Manual of Uniform Traffic Control Devices. Applicant shall submit, for City review, an engineered traffic control plan when the proposed construction work involve s any of the following conditions: (1) Moving traffic over the street centerline; (2) Reducing the number of travel lanes by more than
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one lane; (3) Any road closure (one or two -way); and/or (4) Any work performed within 250 feet of a traffic signal.
In addition, at the discretion of the Director of Public Works and/ or City Engineer, an engineered traffic control plan may be required for other work impacting the public right -of-way. The CONTRACTOR is solely responsible for the traffic control design and implementation. Furthermore, the CONTRACTOR is responsible for maintaining the approved traffic control plan for the construction zone on a 24 -hour basis. The traffic control plan shal l remain in place until work is completed. Any street closure will require the approval of the Deputy Director of Public Works.
J.3 Traffic Control Conditions
Emergency vehicle access shall always be maintained. Access to private property shall always be maintained, unless otherwise authorized by the City of Palmdale. All traffic signs, traffic control devices and traffic control procedures shall conform to the California Manual on Uniform Traffic Control Devices, latest edition.
SECTION K. COMPLIANCE-BASED PUNITIVE PENALTIES, LIQUIDATED DAMAGES, AND
PROPERTY DAMAGE RESTITUTION
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance-based punitive penalties and/or liquidated damages.
K.1 Compliance-Based Punitive Penalties
Penalties shall apply to the following sections:
• Section B. General Maintenance Specifications
• Section C. Daily Site Openings and Safety Inspections • Section D. Turf Maintenance
• Section E. Planter, Median and Round-a-Bout Maintenance • Section F. Irrigation Maintenance
• Section G. Integrated Pest Management
• Section H. Tree Maintenance
• Section I. Additional Services
K.1.1 RECURRING SERVICES
A. Parks, City Facility Grounds, and Transportation Center Minimum Service Frequency: Daily Openings and Weekly Maintenance In cases of CONTRACTOR non -compliance with the specifications in Sections B through, penalties will be levied per incident, calculated based on the respective monthly service fee for the corresponding site and infraction, and deducted from the monthly services invoice. For the first violation, a penalty of 50% will be imposed, escalating to 75% for a second violation, and 100% for a third. Subsequent violations beyond the third will incur Liquidated Damages. The Parks Superintendent, or appointed designee will notify the CONTRACTOR both verbally and in writing of every instance of non-compliance.
If the CONTRACTOR's performance is deemed unsatisfactory, the Parks Superintendent or appointed designee reserve the right to suspend CONTRACTOR operations at any time.
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First Violation Second Violation Third Violation Fourth Violation 50% penalty 75% penalty 100% penalty Subject to Liquidated Damages
B. Palmdale Park & Rides
Minimum Service Frequency: Daily Openings and Biweekly Maintenance In cases of CONTRACTOR non -compliance with the specifications in Sections B through, penalties will be levied per incident, calculated based on the respective monthly service fee for the corresponding site and infraction and deducted from the monthly services invoice. For the first violation, a penalty of 50% will be imposed, escalating to 75% for a second violation, and 100% for a third. Subsequent violations beyond the third will incur Liquidated Damages. The Parks Superintendent, or appointed designee will notify the CONTRACTOR both verbally and in writing of every instance of non-compliance.
If the CONTRACTOR's performance is deemed unsatisfactory, the Parks Superintendent or appointed designee reserve the right to suspend CONTRACTOR’S operations at any time.
First Violation Second Violation Third Violation
50% penalty 100% penalty Subject to Liquidated
Damages
K.1.2. ADDITIONAL SERVICES
Minimum Frequency: As Requested
The city expects full compliance with the technical specifications outlined in Section I. In cases of CONTRACTOR non -compliance, penalties will be assessed per incident at each site. A first violation will incur a penalty of $500, a second violation $1,000, and a third violation $1,500. These penalties will be deducted from the monthly maintenance services invoice. Should the CONTRACTOR fail to comply, the Parks Superintendent or appointed designees reserve the right to suspend CONTRACTOR operations at any time. The Parks Superintendent, or appointed designee will notify the CONTRACTOR both verbally and in writing of every instance of non - compliance.
First Violation Second Violation Third Violation
$500 penalty $1,000 penalty $1,500 penalty
K.2 Traffic Control
The city will accept NO less than complete implementation of all traffic control and safety delineation required at each work site as per the California Manual on Uniform Traffic Control Devices, latest edition and as specified in Section J. The Parks Superintendent, or appointed designee will notify the CONTRACTOR both verbally and in writing of every instance of non - compliance with the Manual on Uniform Traffic Control Devices.
In cases of CONTRACTOR non-compliance, penalties will be assessed per incident at each site.
A first violation shall result in a $500 penalty, a second violation shall result in a $1,000 penalty and a third violation shall result in a $1,500 penalty. Penalties will be deducted from the monthly maintenance services invoice. If CONTRACTOR is in non-compliance, the Parks Superintendent or appointed designee can suspend CONTRACTOR’S operations at any time.
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First Violation Second Violation Third Violation
$500 penalty $1,000 penalty $1,500 penalty
K.3 Liquidated Damages
CONTRACTOR shall be subject to Liquidated Damages if continued compliance -based maintenance violations occur as defined in Section K.1 above.
It shall be agreed by the parties to the Agreement that time is of the essence, and in the event of a delay in starting the work or the delivery of the equipment, goods, services, and personnel required for project implementation and training or equipment beyond agreed upon date, damage will be sustained by the City and that it is or will be impractical to determine the actual amount of the damage caused by reason of such delay. It is therefore agreed that the successful Contractor will pay to the City the sum of twenty-five hundred dollars ($2,500) for each working day delay in completing the schedule set by the Contractor, as set forth in the Agreement beyond any timeline or due date, or authorized extension.
These damages shall be deducted from any monies due, or which may thereafter become due, to the successful Contractor under the Agreement or may be recovered by the City through any lawful means. The successful Contractor will be granted an extension of ti me and will not be assessed liquidated damages for any portion of the delay in performance which would be excused pursuant to the force majeure provisions of the Agreement, provided that the successful Contractor shall notify the City’s representative in w riting of the causes of delay within one (1) business day from the beginning of any such delay. The successful Contractor shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.
K.4 Force Majeure
The time period(s) specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather (to be determined by City staff), fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor will within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay.
The City will ascertain the facts and the extent of the delay and extend the time for performing the services for the period of the enforced delay when and if the judgment of the superintendent, or designee, the delay is justified. The superintendent or his designee’s, decision shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however, caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.
K.5 Restitution for Public or Private Property Damage
Any private or public property removed or damaged due to negligence or substandard maintenance shall be replaced and or repaired at the CONTRACTOR’S expense to the absolute satisfaction of the Parks Superintendent and/or private property owner. Replacement and or repairs shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.
9 ID SITE NAME LOCATION DESCRIPTION GOOGLE
MAP LINKS
SERVICE
FREQUENCY
SITE OPENING
MONTHLY COST
TURF
MAINTENANCE
MONTHLY COST
PLANTER
MAINTENANCE
MONTHLY COST
IRRIGATION
MAINTENANCE
MONTHLY COST
TOTAL
MONTHLY COST
ANNUAL
COST
GROUP 1 - PARK SITES
1 Domenic Massari Park 37716 55th Street East Link Weekly 2,500.00$ 8,000.00$ 5,000.00$ 2,200.00$ 17,700.00$ 159,300.00$ 2 Sam Yellen Park 5100 East Ave. S Link Weekly 1,800.00$ 3,000.00$ 2,200.00$ 1,600.00$ 8,600.00$ 77,400.00$ 3 Dry Town/Oasis Park 3850 East Ave. S Link Weekly 2,500.00$ 2,400.00$ 2,800.00$ 2,200.00$ 9,900.00$ 89,100.00$ 4 Joshua Hills Park Fairfield & Via del Rio Link Weekly 2,000.00$ 2,200.00$ 1,700.00$ 2,200.00$ 8,100.00$ 72,900.00$ 5 William J. McAdam Park 38115 30th Street East Link Weekly 2,200.00$ 4,000.00$ 1,700.00$ 2,200.00$ 10,100.00$ 90,900.00$ 6 Joe Davies Heritage Airpark 2001 East Ave. P Link Weekly 500.00$ 900.00$ 700.00$ 800.00$ 2,900.00$ 26,100.00$ 7 Desert Sands Park 39117 3rd Street East Link Weekly 1,800.00$ 3,200.00$ 1,700.00$ 2,200.00$ 8,900.00$ 80,100.00$ 8 Manzanita Heights Park 431 Mesa Verde Ave. Link Weekly 2,000.00$ 3,200.00$ 1,700.00$ 2,200.00$ 9,100.00$ 81,900.00$ 9 Pelona Vista Park 37800 Tierra Subida Ave. Link Weekly 2,500.00$ 7,500.00$ 2,500.00$ 3,000.00$ 15,500.00$ 139,500.00$ 10 Joshua Ranch Trail Head Link Weekly 1,000.00$ 1,000.00$ 9,000.00$ 11 Foothill Park 2525 The Groves Link Weekly 2,000.00$ 2,400.00$ 1,000.00$ 1,500.00$ 6,900.00$ 62,100.00$ 12 Anaverde Park 2812 Greenbrier St. Link Weekly 2,000.00$ 2,400.00$ 1,000.00$ 1,500.00$ 6,900.00$ 62,100.00$ 13 Amargosa Creek Trail Elizabeth Lake Rd & 25th Street West Link Weekly 2,000.00$ 2,000.00$ 18,000.00$ 14 Marie Kerr Park Complex* 39700 30th St. West Link Weekly 3,500.00$ 8,000.00$ 3,000.00$ 3,500.00$ 18,000.00$ 162,000.00$ 15 Rancho Vista Park Bolz Ranch Rd. & Towncenter Dr. Link Weekly 1,800.00$ 1,600.00$ 1,000.00$ 1,200.00$ 5,600.00$ 50,400.00$ 16 Arnie Quinones Park 41003 50th Street West Link Weekly 1,800.00$ 1,600.00$ 1,000.00$ 1,200.00$ 5,600.00$ 50,400.00$ GROUP 1 TOTAL: 31,900.00$ 50,400.00$ 27,000.00$ 27,500.00$ 136,800.00$ 1,231,200.00$ GROUP 2 - CIVIC CENTER SITES
17 S.A.V.E.S 1002 East Ave. Q-12 Link Weekly 500.00$ 1,000.00$ 500.00$ 2,000.00$ 18,000.00$ 18 Melville J. Courson Park 38226 10th Street East Link Weekly 1,500.00$ 1,800.00$ 1,000.00$ 600.00$ 4,900.00$ 44,100.00$ 19 Old Parks & Recreation 38260 10th Street East Link Weekly 500.00$ 1,400.00$ 600.00$ 2,500.00$ 22,500.00$ 20 Palmdale Playhouse 38334 10th Street East Link Weekly 500.00$ 500.00$ 1,000.00$ 500.00$ 2,500.00$ 22,500.00$ 21 Legacy Commons & Legacy Park 930 East Ave. Q-9 Link Weekly 500.00$ 1,000.00$ 1,000.00$ 500.00$ 3,000.00$ 27,000.00$ 22 Poncitlan Square & Palmdale Civic Center^ 38315 9th Street East Link Weekly 500.00$ 2,000.00$ 1,500.00$ 700.00$ 4,700.00$ 42,300.00$ 23 Dr. Robert C. St. Clair Parkway 38741 Sierra Hwy Link Weekly 500.00$ 2,000.00$ 1,500.00$ 700.00$ 4,700.00$ 42,300.00$ 24 Palmdale Demonstration Garden 38405 Sierra Hwy Link Weekly $ 500.00 $ 500.00 500.00$ 400.00$ 1,900.00$ 17,100.00$ 25 Palmdale AJCC-Worksource 38510 Sierra Hwy Link Weekly 500.00$ 400.00$ 400.00$ 400.00$ 1,700.00$ 15,300.00$ 26 Old Hammack Center 815 East Ave. Q-6 Link Weekly 500.00$ 400.00$ 400.00$ 1,300.00$ 11,700.00$ GROUP 2 TOTAL 6,000.00$ 8,200.00$ 9,700.00$ 5,300.00$ 29,200.00$ 262,800.00$ GROUP 3 - TRANSIT SITES
27 Palmdale Transportation Center 39000 Clock Tower Plaza Drive Link Weekly 1,000.00$ 2,400.00$ 1,500.00$ 1,500.00$ 6,400.00$ 57,600.00$ 28 East Ave. S Park & Ride 210 E Ave. S Link Biweekly 500.00$ 400.00$ 400.00$ 1,300.00$ 11,700.00$ 29 West Ave. S Park & Ride 434 W Ave. S Link Biweekly 500.00$ 400.00$ 400.00$ 1,300.00$ 11,700.00$ 30 Pelona Vista Park & Ride 445 W Ave. R-8 Link Biweekly 500.00$ 400.00$ 400.00$ 1,300.00$ 11,700.00$ GROUP 3 TOTAL 2,500.00$ 2,400.00$ 2,700.00$ 2,700.00$ 10,300.00$ 92,700.00$ GRAND TOTAL 40,400.00$ 61,000.00$ 39,400.00$ 35,500.00$ 176,300.00$ 1,586,700.00$ *Marie Kerr Park Complex:
^Palmdale Civic Center: Chimbole Cultural Center: 38350 Sierra Hwy; Palmdale City Library: 700 East Palmdale Blvd; Poncitlan Square: 38315 9th St. East; City Hall: 38300 Sierra Hwy; Development Services: 38250 Sierra Hwy; AERO Institute: 38256 Sierra Hwy.
YEAR 1: FISCAL YEAR 2024-2025
MONTHLY LANDSCAPE SERVICES - PARKS, CITY FACILITY GROUNDS, AND TRANSIT SITES
FEE SCHEDULE
EXHIBIT C
Marie Kerr Park: 39700 30th St. West; Marie Kerr Recreation Center & Pool: 2723-C W. Rancho Vista Blvd; Palmdale Amphitheater: 2723-E W. Rancho Vista Blvd; Best of the West Softball Complex: 2723-F W.
Rancho Vista Blvd.
YEAR 1. FY 24-25 1 - 5
12 ID SITE NAME LOCATION DESCRIPTION GOOGLE
MAP LINKS
SERVICE
FREQUENCY
SITE OPENING
MONTHLY COST
TURF
MAINTENANCE
MONTHLY COST
PLANTER
MAINTENANCE
MONTHLY COST
IRRIGATION
MAINTENANCE
MONTHLY COST
TOTAL
MONTHLY COST
ANNUAL
COST
GROUP 1 - PARK SITES
1 Domenic Massari Park 37716 55th Street East Link Weekly 2,588.00$ 8,280.00$ 5,175.00$ 2,277.00$ 18,320.00$ 219,840.00$ 2 Sam Yellen Park 5100 East Ave. S Link Weekly 1,863.00$ 3,105.00$ 2,277.00$ 1,656.00$ 8,901.00$ 106,812.00$ 3 Dry Town/Oasis Park 3850 East Ave. S Link Weekly 2,588.00$ 2,484.00$ 2,898.00$ 2,277.00$ 10,247.00$ 122,964.00$ 4 Joshua Hills Park Fairfield & Via del Rio Link Weekly 2,070.00$ 2,277.00$ 1,760.00$ 2,277.00$ 8,384.00$ 100,608.00$ 5 William J. McAdam Park 38115 30th Street East Link Weekly 2,277.00$ 4,140.00$ 1,760.00$ 2,277.00$ 10,454.00$ 125,448.00$ 6 Joe Davies Heritage Airpark 2001 East Ave. P Link Weekly 518.00$ 932.00$ 725.00$ 828.00$ 3,003.00$ 36,036.00$ 7 Desert Sands Park 39117 3rd Street East Link Weekly 1,863.00$ 3,312.00$ 1,760.00$ 2,277.00$ 9,212.00$ 110,544.00$ 8 Manzanita Heights Park 431 Mesa Verde Ave. Link Weekly 2,070.00$ 3,312.00$ 1,760.00$ 2,277.00$ 9,419.00$ 113,028.00$ 9 Pelona Vista Park 37800 Tierra Subida Ave. Link Weekly 2,588.00$ 7,763.00$ 2,588.00$ 3,105.00$ 16,044.00$ 192,528.00$ 10 Joshua Ranch Trail Head Link Weekly 1,035.00$ 1,035.00$ 12,420.00$ 11 Foothill Park 2525 The Groves Link Weekly 2,070.00$ 2,484.00$ 1,035.00$ 1,553.00$ 7,142.00$ 85,704.00$ 12 Anaverde Park 2812 Greenbrier St. Link Weekly 2,070.00$ 2,484.00$ 1,035.00$ 1,553.00$ 7,142.00$ 85,704.00$ 13 Amargosa Creek Trail Elizabeth Lake Rd & 25th Street West Link Weekly 2,070.00$ 2,070.00$ 24,840.00$ 14 Marie Kerr Park Complex* 39700 30th St. West Link Weekly 3,623.00$ 8,280.00$ 3,105.00$ 3,623.00$ 18,631.00$ 223,572.00$ 15 Rancho Vista Park Bolz Ranch Rd. & Towncenter Dr. Link Weekly 1,863.00$ 1,656.00$ 1,035.00$ 1,242.00$ 5,796.00$ 69,552.00$ 16 Arnie Quinones Park 41003 50th Street West Link Weekly 1,863.00$ 1,656.00$ 1,035.00$ 1,242.00$ 5,796.00$ 69,552.00$ GROUP 1 TOTAL: 33,019.00$ 52,165.00$ 27,948.00$ 28,464.00$ 141,596.00$ 1,699,152.00$ GROUP 2 - CIVIC CENTER SITES
17 S.A.V.E.S 1002 East Ave. Q-12 Link Weekly 518.00$ 1,035.00$ 518.00$ 2,071.00$ 24,852.00$ 18 Melville J. Courson Park 38226 10th Street East Link Weekly 1,553.00$ 1,863.00$ 1,035.00$ 621.00$ 5,072.00$ 60,864.00$ 19 Old Parks & Recreation 38260 10th Street East Link Weekly 518.00$ 1,449.00$ 621.00$ 2,588.00$ 31,056.00$ 20 Palmdale Playhouse 38334 10th Street East Link Weekly 518.00$ 518.00$ 1,035.00$ 518.00$ 2,589.00$ 31,068.00$ 21 Legacy Commons & Legacy Park 930 East Ave. Q-9 Link Weekly 518.00$ 1,035.00$ 1,035.00$ 518.00$ 3,106.00$ 37,272.00$ 22 Poncitlan Square & Palmdale Civic Center^ 38315 9th Street East Link Weekly 518.00$ 2,070.00$ 1,553.00$ 725.00$ 4,866.00$ 58,392.00$ 23 Dr. Robert C. St. Clair Parkway 38741 Sierra Hwy Link Weekly 518.00$ 2,070.00$ 1,553.00$ 725.00$ 4,866.00$ 58,392.00$ 24 Palmdale Demonstration Garden 38405 Sierra Hwy Link Weekly $ 518.00 $ 518.00 518.00$ 414.00$ 1,968.00$ 23,616.00$ 25 Palmdale AJCC-Worksource 38510 Sierra Hwy Link Weekly 518.00$ 414.00$ 414.00$ 414.00$ 1,760.00$ 21,120.00$ 26 Old Hammack Center 815 East Ave. Q-6 Link Weekly 518.00$ 414.00$ 414.00$ 1,346.00$ 16,152.00$ GROUP 2 TOTAL 6,215.00$ 8,488.00$ 10,041.00$ 5,488.00$ 30,232.00$ 362,784.00$ GROUP 3 - TRANSIT SITES
27 Palmdale Transportation Center 39000 Clock Tower Plaza Drive Link Weekly 1,035.00$ 2,484.00$ 1,553.00$ 1,553.00$ 6,625.00$ 79,500.00$ 28 East Ave. S Park & Ride 210 E Ave. S Link Biweekly 518.00$ 414.00$ 414.00$ 1,346.00$ 16,152.00$ 29 West Ave. S Park & Ride 434 W Ave. S Link Biweekly 518.00$ 414.00$ 414.00$ 1,346.00$ 16,152.00$ 30 Pelona Vista Park & Ride 445 W Ave. R-8 Link Biweekly 518.00$ 414.00$ 414.00$ 1,346.00$ 16,152.00$ GROUP 3 TOTAL 2,589.00$ 2,484.00$ 2,795.00$ 2,795.00$ 10,663.00$ 127,956.00$ GRAND TOTAL 41,823.00$ 63,137.00$ 40,784.00$ 36,747.00$ 182,491.00$ 2,189,892.00$ *Marie Kerr Park Complex:
^Palmdale Civic Center: Chimbole Cultural Center: 38350 Sierra Hwy; Palmdale City Library: 700 East Palmdale Blvd; Poncitlan Square: 38315 9th St. East; City Hall: 38300 Sierra Hwy; Development Services: 38250 Sierra Hwy; AERO Institute: 38256 Sierra Hwy.
YEAR 2: FISCAL YEAR 2025-2026
MONTHLY LANDSCAPE SERVICES - PARKS, CITY FACILITY GROUNDS, AND TRANSIT SITES
FEE SCHEDULE
EXHIBIT C
Marie Kerr Park: 39700 30th St. West; Marie Kerr Recreation Center & Pool: 2723-C W. Rancho Vista Blvd; Palmdale Amphitheater: 2723-E W. Rancho Vista Blvd; Best of the West Softball Complex: 2723-F W.
Rancho Vista Blvd.
YEAR 2. FY 25-26 2 - 5
12 ID SITE NAME LOCATION DESCRIPTION GOOGLE
MAP LINKS
SERVICE
FREQUENCY
SITE OPENING
MONTHLY COST
TURF
MAINTENANCE
MONTHLY COST
PLANTER
MAINTENANCE
MONTHLY COST
IRRIGATION
MAINTENANCE
MONTHLY COST
TOTAL
MONTHLY COST
ANNUAL
COST
GROUP 1 - PARK SITES
1 Domenic Massari Park 37716 55th Street East Link Weekly 2,679.00$ 8,570.00$ 5,356.00$ 2,357.00$ 18,962.00$ 227,544.00$ 2 Sam Yellen Park 5100 East Ave. S Link Weekly 1,928.00$ 3,214.00$ 2,357.00$ 1,714.00$ 9,213.00$ 110,556.00$ 3 Dry Town/Oasis Park 3850 East Ave. S Link Weekly 2,679.00$ 2,571.00$ 2,999.00$ 2,357.00$ 10,606.00$ 127,272.00$ 4 Joshua Hills Park Fairfield & Via del Rio Link Weekly 2,142.00$ 2,357.00$ 1,822.00$ 2,357.00$ 8,678.00$ 104,136.00$ 5 William J. McAdam Park 38115 30th Street East Link Weekly 2,357.00$ 4,285.00$ 1,822.00$ 2,357.00$ 10,821.00$ 129,852.00$ 6 Joe Davies Heritage Airpark 2001 East Ave. P Link Weekly 536.00$ 965.00$ 750.00$ 857.00$ 3,108.00$ 37,296.00$ 7 Desert Sands Park 39117 3rd Street East Link Weekly 1,928.00$ 3,428.00$ 1,822.00$ 2,357.00$ 9,535.00$ 114,420.00$ 8 Manzanita Heights Park 431 Mesa Verde Ave. Link Weekly 2,142.00$ 3,428.00$ 1,822.00$ 2,357.00$ 9,749.00$ 116,988.00$ 9 Pelona Vista Park 37800 Tierra Subida Ave. Link Weekly 2,679.00$ 8,035.00$ 2,679.00$ 3,214.00$ 16,607.00$ 199,284.00$ 10 Joshua Ranch Trail Head Link Weekly 1,071.00$ 1,071.00$ 12,852.00$ 11 Foothill Park 2525 The Groves Link Weekly 2,142.00$ 2,571.00$ 1,071.00$ 1,607.00$ 7,391.00$ 88,692.00$ 12 Anaverde Park 2812 Greenbrier St. Link Weekly 2,142.00$ 2,571.00$ 1,071.00$ 1,607.00$ 7,391.00$ 88,692.00$ 13 Amargosa Creek Trail Elizabeth Lake Rd & 25th Street West Link Weekly 2,142.00$ 2,142.00$ 25,704.00$ 14 Marie Kerr Park Complex* 39700 30th St. West Link Weekly 3,750.00$ 8,570.00$ 3,214.00$ 3,750.00$ 19,284.00$ 231,408.00$ 15 Rancho Vista Park Bolz Ranch Rd. & Towncenter Dr. Link Weekly 1,928.00$ 1,714.00$ 1,071.00$ 1,285.00$ 5,998.00$ 71,976.00$ 16 Arnie Quinones Park 41003 50th Street West Link Weekly 1,928.00$ 1,714.00$ 1,071.00$ 1,285.00$ 5,998.00$ 71,976.00$ GROUP 1 TOTAL: 34,173.00$ 53,993.00$ 28,927.00$ 29,461.00$ 146,554.00$ 1,758,648.00$ GROUP 2 - CIVIC CENTER SITES
17 S.A.V.E.S 1002 East Ave. Q-12 Link Weekly 536.00$ 1,071.00$ 536.00$ 2,143.00$ 25,716.00$ 18 Melville J. Courson Park 38226 10th Street East Link Weekly 1,607.00$ 1,928.00$ 1,071.00$ 643.00$ 5,249.00$ 62,988.00$ 19 Old Parks & Recreation 38260 10th Street East Link Weekly 536.00$ 1,500.00$ 643.00$ 2,679.00$ 32,148.00$ 20 Palmdale Playhouse 38334 10th Street East Link Weekly 536.00$ 536.00$ 1,071.00$ 536.00$ 2,679.00$ 32,148.00$ 21 Legacy Commons & Legacy Park 930 East Ave. Q-9 Link Weekly 536.00$ 1,071.00$ 1,071.00$ 536.00$ 3,214.00$ 38,568.00$ 22 Poncitlan Square & Palmdale Civic Center^ 38315 9th Street East Link Weekly 536.00$ 2,142.00$ 1,607.00$ 750.00$ 5,035.00$ 60,420.00$ 23 Dr. Robert C. St. Clair Parkway 38741 Sierra Hwy Link Weekly 536.00$ 2,142.00$ 1,607.00$ 750.00$ 5,035.00$ 60,420.00$ 24 Palmdale Demonstration Garden 38405 Sierra Hwy Link Weekly $ 536.00 $ 536.00 536.00$ 428.00$ 2,036.00$ 24,432.00$ 25 Palmdale AJCC-Worksource 38510 Sierra Hwy Link Weekly 536.00$ 428.00$ 428.00$ 428.00$ 1,820.00$ 21,840.00$ 26 Old Hammack Center 815 East Ave. Q-6 Link Weekly 536.00$ 428.00$ 428.00$ 1,392.00$ 16,704.00$ GROUP 2 TOTAL 6,431.00$ 8,783.00$ 10,390.00$ 5,678.00$ 31,282.00$ 375,384.00$ GROUP 3 - TRANSIT SITES
27 Palmdale Transportation Center 39000 Clock Tower Plaza Drive Link Weekly 1,071.00$ 2,571.00$ 1,607.00$ 1,607.00$ 6,856.00$ 82,272.00$ 28 East Ave. S Park & Ride 210 E Ave. S Link Biweekly 536.00$ 428.00$ 428.00$ 1,392.00$ 16,704.00$ 29 West Ave. S Park & Ride 434 W Ave. S Link Biweekly 536.00$ 428.00$ 428.00$ 1,392.00$ 16,704.00$ 30 Pelona Vista Park & Ride 445 W Ave. R-8 Link Biweekly 536.00$ 428.00$ 428.00$ 1,392.00$ 16,704.00$ GROUP 3 TOTAL 2,679.00$ 2,571.00$ 2,891.00$ 2,891.00$ 11,032.00$ 132,384.00$ GRAND TOTAL 43,283.00$ 65,347.00$ 42,208.00$ 38,030.00$ 188,868.00$ 2,266,416.00$ *Marie Kerr Park Complex:
^Palmdale Civic Center: Chimbole Cultural Center: 38350 Sierra Hwy; Palmdale City Library: 700 East Palmdale Blvd; Poncitlan Square: 38315 9th St. East; City Hall: 38300 Sierra Hwy; Development Services: 38250 Sierra Hwy; AERO Institute: 38256 Sierra Hwy.
MONTHLY LANDSCAPE SERVICES - PARKS, CITY FACILITY GROUNDS, AND TRANSIT SITES
FEE SCHEDULE
EXHIBIT C
YEAR 3: FISCAL YEAR 2026-2027
Marie Kerr Park: 39700 30th St. West; Marie Kerr Recreation Center & Pool: 2723-C W. Rancho Vista Blvd; Palmdale Amphitheater: 2723-E W. Rancho Vista Blvd; Best of the West Softball Complex: 2723-F W.
Rancho Vista Blvd.
YEAR 3. FY 26-27 3 - 5
12 ID SITE NAME LOCATION DESCRIPTION GOOGLE
MAP LINKS
SERVICE
FREQUENCY
SITE OPENING
MONTHLY COST
TURF
MAINTENANCE
MONTHLY COST
PLANTER
MAINTENANCE
MONTHLY COST
IRRIGATION
MAINTENANCE
MONTHLY COST
TOTAL
MONTHLY COST
ANNUAL
COST
GROUP 1 - PARK SITES
1 Domenic Massari Park 37716 55th Street East Link Weekly 2,773.00$ 8,870.00$ 5,543.00$ 2,439.00$ 19,625.00$ 235,500.00$ 2 Sam Yellen Park 5100 East Ave. S Link Weekly 1,995.00$ 3,326.00$ 2,439.00$ 1,774.00$ 9,534.00$ 114,408.00$ 3 Dry Town/Oasis Park 3850 East Ave. S Link Weekly 2,773.00$ 2,661.00$ 3,104.00$ 2,439.00$ 10,977.00$ 131,724.00$ 4 Joshua Hills Park Fairfield & Via del Rio Link Weekly 2,217.00$ 2,439.00$ 1,886.00$ 2,439.00$ 8,981.00$ 107,772.00$ 5 William J. McAdam Park 38115 30th Street East Link Weekly 2,439.00$ 4,435.00$ 1,886.00$ 2,439.00$ 11,199.00$ 134,388.00$ 6 Joe Davies Heritage Airpark 2001 East Ave. P Link Weekly 555.00$ 999.00$ 776.00$ 887.00$ 3,217.00$ 38,604.00$ 7 Desert Sands Park 39117 3rd Street East Link Weekly 1,995.00$ 3,548.00$ 1,886.00$ 2,439.00$ 9,868.00$ 118,416.00$ 8 Manzanita Heights Park 431 Mesa Verde Ave. Link Weekly 2,217.00$ 3,548.00$ 1,886.00$ 2,439.00$ 10,090.00$ 121,080.00$ 9 Pelona Vista Park 37800 Tierra Subida Ave. Link Weekly 2,773.00$ 8,316.00$ 2,773.00$ 3,326.00$ 17,188.00$ 206,256.00$ 10 Joshua Ranch Trail Head Link Weekly 1,108.00$ 1,108.00$ 13,296.00$ 11 Foothill Park 2525 The Groves Link Weekly 2,217.00$ 2,661.00$ 1,108.00$ 1,663.00$ 7,649.00$ 91,788.00$ 12 Anaverde Park 2812 Greenbrier St. Link Weekly 2,217.00$ 2,661.00$ 1,108.00$ 1,663.00$ 7,649.00$ 91,788.00$ 13 Amargosa Creek Trail Elizabeth Lake Rd & 25th Street West Link Weekly 2,217.00$ 2,217.00$ 26,604.00$ 14 Marie Kerr Park Complex* 39700 30th St. West Link Weekly 3,881.00$ 8,870.00$ 3,326.00$ 3,881.00$ 19,958.00$ 239,496.00$ 15 Rancho Vista Park Bolz Ranch Rd. & Towncenter Dr. Link Weekly 1,995.00$ 1,774.00$ 1,108.00$ 1,330.00$ 6,207.00$ 74,484.00$ 16 Arnie Quinones Park 41003 50th Street West Link Weekly 1,995.00$ 1,774.00$ 1,108.00$ 1,330.00$ 6,207.00$ 74,484.00$ GROUP 1 TOTAL: 35,367.00$ 55,882.00$ 29,937.00$ 30,488.00$ 151,674.00$ 1,820,088.00$ GROUP 2 - CIVIC CENTER SITES
17 S.A.V.E.S 1002 East Ave. Q-12 Link Weekly 555.00$ 1,108.00$ 555.00$ 2,218.00$ 26,616.00$ 18 Melville J. Courson Park 38226 10th Street East Link Weekly 1,663.00$ 1,995.00$ 1,108.00$ 666.00$ 5,432.00$ 65,184.00$ 19 Old Parks & Recreation 38260 10th Street East Link Weekly 555.00$ 1,553.00$ 666.00$ 2,774.00$ 33,288.00$ 20 Palmdale Playhouse 38334 10th Street East Link Weekly 555.00$ 555.00$ 1,108.00$ 555.00$ 2,773.00$ 33,276.00$ 21 Legacy Commons & Legacy Park 930 East Ave. Q-9 Link Weekly 555.00$ 1,108.00$ 1,108.00$ 555.00$ 3,326.00$ 39,912.00$ 22 Poncitlan Square & Palmdale Civic Center^ 38315 9th Street East Link Weekly 555.00$ 2,217.00$ 1,663.00$ 776.00$ 5,211.00$ 62,532.00$ 23 Dr. Robert C. St. Clair Parkway 38741 Sierra Hwy Link Weekly 555.00$ 2,217.00$ 1,663.00$ 776.00$ 5,211.00$ 62,532.00$ 24 Palmdale Demonstration Garden 38405 Sierra Hwy Link Weekly $ 555.00 $ 555.00 555.00$ 443.00$ 2,108.00$ 25,296.00$ 25 Palmdale AJCC-Worksource 38510 Sierra Hwy Link Weekly 555.00$ 443.00$ 443.00$ 443.00$ 1,884.00$ 22,608.00$ 26 Old Hammack Center 815 East Ave. Q-6 Link Weekly 555.00$ 443.00$ 443.00$ 1,441.00$ 17,292.00$ GROUP 2 TOTAL 6,658.00$ 9,090.00$ 10,752.00$ 5,878.00$ 32,378.00$ 388,536.00$ GROUP 3 - TRANSIT SITES
27 Palmdale Transportation Center 39000 Clock Tower Plaza Drive Link Weekly 1,108.00$ 2,661.00$ 1,663.00$ 1,663.00$ 7,095.00$ 85,140.00$ 28 East Ave. S Park & Ride 210 E Ave. S Link Biweekly 555.00$ 443.00$ 443.00$ 1,441.00$ 17,292.00$ 29 West Ave. S Park & Ride 434 W Ave. S Link Biweekly 555.00$ 443.00$ 443.00$ 1,441.00$ 17,292.00$ 30 Pelona Vista Park & Ride 445 W Ave. R-8 Link Biweekly 555.00$ 443.00$ 443.00$ 1,441.00$ 17,292.00$ GROUP 3 TOTAL 2,773.00$ 2,661.00$ 2,992.00$ 2,992.00$ 11,418.00$ 137,016.00$ GRAND TOTAL 44,798.00$ 67,633.00$ 43,681.00$ 39,358.00$ 195,470.00$ 2,345,640.00$ *Marie Kerr Park Complex:
^Palmdale Civic Center:
Marie Kerr Park: 39700 30th St. West; Marie Kerr Recreation Center & Pool: 2723-C W. Rancho Vista Blvd; Palmdale Amphitheater: 2723-E W. Rancho Vista Blvd; Best of the West Softball Complex: 2723-F W.
Rancho Vista Blvd.
Chimbole Cultural Center: 38350 Sierra Hwy; Palmdale City Library: 700 East Palmdale Blvd; Poncitlan Square: 38315 9th St. East; City Hall: 38300 Sierra Hwy; Development Services: 38250 Sierra Hwy; AERO Institute: 38256 Sierra Hwy.
MONTHLY LANDSCAPE SERVICES - PARKS, CITY FACILITY GROUNDS, AND TRANSIT SITES
FEE SCHEDULE
EXHIBIT C
YEAR 4: FISCAL YEAR 2027-2028
YEAR 4. FY 27-28 4 - 5
12 ID SITE NAME LOCATION DESCRIPTION GOOGLE
MAP LINKS
SERVICE
FREQUENCY
SITE OPENING
MONTHLY COST
TURF
MAINTENANCE
MONTHLY COST
PLANTER
MAINTENANCE
MONTHLY COST
IRRIGATION
MAINTENANCE
MONTHLY COST
TOTAL
MONTHLY COST
ANNUAL
COST
GROUP 1 - PARK SITES
1 Domenic Massari Park 37716 55th Street East Link Weekly 2,870.00$ 9,180.00$ 5,737.00$ 2,524.00$ 20,311.00$ 243,732.00$ 2 Sam Yellen Park 5100 East Ave. S Link Weekly 2,065.00$ 3,442.00$ 2,524.00$ 1,836.00$ 9,867.00$ 118,404.00$ 3 Dry Town/Oasis Park 3850 East Ave. S Link Weekly 2,870.00$ 2,754.00$ 3,213.00$ 2,524.00$ 11,361.00$ 136,332.00$ 4 Joshua Hills Park Fairfield & Via del Rio Link Weekly 2,295.00$ 2,524.00$ 1,952.00$ 2,524.00$ 9,295.00$ 111,540.00$ 5 William J. McAdam Park 38115 30th Street East Link Weekly 2,524.00$ 4,590.00$ 1,952.00$ 2,524.00$ 11,590.00$ 139,080.00$ 6 Joe Davies Heritage Airpark 2001 East Ave. P Link Weekly 574.00$ 1,034.00$ 803.00$ 918.00$ 3,329.00$ 39,948.00$ 7 Desert Sands Park 39117 3rd Street East Link Weekly 2,065.00$ 3,672.00$ 1,952.00$ 2,524.00$ 10,213.00$ 122,556.00$ 8 Manzanita Heights Park 431 Mesa Verde Ave. Link Weekly 2,295.00$ 3,672.00$ 1,952.00$ 2,524.00$ 10,443.00$ 125,316.00$ 9 Pelona Vista Park 37800 Tierra Subida Ave. Link Weekly 2,870.00$ 8,607.00$ 2,870.00$ 3,442.00$ 17,789.00$ 213,468.00$ 10 Joshua Ranch Trail Head Link Weekly 1,147.00$ 1,147.00$ 13,764.00$ 11 Foothill Park 2525 The Groves Link Weekly 2,295.00$ 2,754.00$ 1,147.00$ 1,721.00$ 7,917.00$ 95,004.00$ 12 Anaverde Park 2812 Greenbrier St. Link Weekly 2,295.00$ 2,754.00$ 1,147.00$ 1,721.00$ 7,917.00$ 95,004.00$ 13 Amargosa Creek Trail Elizabeth Lake Rd & 25th Street West Link Weekly 2,295.00$ 2,295.00$ 27,540.00$ 14 Marie Kerr Park Complex* 39700 30th St. West Link Weekly 4,017.00$ 9,180.00$ 3,442.00$ 4,017.00$ 20,656.00$ 247,872.00$ 15 Rancho Vista Park Bolz Ranch Rd. & Towncenter Dr. Link Weekly 2,065.00$ 1,836.00$ 1,147.00$ 1,377.00$ 6,425.00$ 77,100.00$ 16 Arnie Quinones Park 41003 50th Street West Link Weekly 2,065.00$ 1,836.00$ 1,147.00$ 1,377.00$ 6,425.00$ 77,100.00$ GROUP 1 TOTAL: 36,607.00$ 57,835.00$ 30,985.00$ 31,553.00$ 156,980.00$ 1,883,760.00$ GROUP 2 - CIVIC CENTER SITES
17 S.A.V.E.S 1002 East Ave. Q-12 Link Weekly 574.00$ 1,147.00$ 574.00$ 2,295.00$ 27,540.00$ 18 Melville J. Courson Park 38226 10th Street East Link Weekly 1,721.00$ 2,065.00$ 1,147.00$ 689.00$ 5,622.00$ 67,464.00$ 19 Old Parks & Recreation 38260 10th Street East Link Weekly 574.00$ 1,607.00$ 689.00$ 2,870.00$ 34,440.00$ 20 Palmdale Playhouse 38334 10th Street East Link Weekly 574.00$ 574.00$ 1,147.00$ 574.00$ 2,869.00$ 34,428.00$ 21 Legacy Commons & Legacy Park 930 East Ave. Q-9 Link Weekly 574.00$ 1,147.00$ 1,147.00$ 574.00$ 3,442.00$ 41,304.00$ 22 Poncitlan Square & Palmdale Civic Center^ 38315 9th Street East Link Weekly 574.00$ 2,295.00$ 1,721.00$ 803.00$ 5,393.00$ 64,716.00$ 23 Dr. Robert C. St. Clair Parkway 38741 Sierra Hwy Link Weekly 574.00$ 2,295.00$ 1,721.00$ 803.00$ 5,393.00$ 64,716.00$ 24 Palmdale Demonstration Garden 38405 Sierra Hwy Link Weekly $ 574.00 $ 574.00 574.00$ 459.00$ 2,181.00$ 26,172.00$ 25 Palmdale AJCC-Worksource 38510 Sierra Hwy Link Weekly 574.00$ 459.00$ 459.00$ 459.00$ 1,951.00$ 23,412.00$ 26 Old Hammack Center 815 East Ave. Q-6 Link Weekly 574.00$ 459.00$ 459.00$ 1,492.00$ 17,904.00$ GROUP 2 TOTAL 6,887.00$ 9,409.00$ 11,129.00$ 6,083.00$ 33,508.00$ 402,096.00$ GROUP 3 - TRANSIT SITES
27 Palmdale Transportation Center 39000 Clock Tower Plaza Drive Link Weekly 1,147.00$ 2,754.00$ 1,721.00$ 1,721.00$ 7,343.00$ 88,116.00$ 28 East Ave. S Park & Ride 210 E Ave. S Link Biweekly 574.00$ 459.00$ 459.00$ 1,492.00$ 17,904.00$ 29 West Ave. S Park & Ride 434 W Ave. S Link Biweekly 574.00$ 459.00$ 459.00$ 1,492.00$ 17,904.00$ 30 Pelona Vista Park & Ride 445 W Ave. R-8 Link Biweekly 574.00$ 459.00$ 459.00$ 1,492.00$ 17,904.00$ GROUP 3 TOTAL 2,869.00$ 2,754.00$ 3,098.00$ 3,098.00$ 11,819.00$ 141,828.00$ GRAND TOTAL 46,363.00$ 69,998.00$ 45,212.00$ 40,734.00$ 202,307.00$ 2,427,684.00$ *Marie Kerr Park Complex:
^Palmdale Civic Center:
EXHIBIT C
Marie Kerr Park: 39700 30th St. West; Marie Kerr Recreation Center & Pool: 2723-C W. Rancho Vista Blvd; Palmdale Amphitheater: 2723-E W. Rancho Vista Blvd; Best of the West Softball Complex: 2723-F W.
Rancho Vista Blvd.
Chimbole Cultural Center: 38350 Sierra Hwy; Palmdale City Library: 700 East Palmdale Blvd; Poncitlan Square: 38315 9th St. East; City Hall: 38300 Sierra Hwy; Development Services: 38250 Sierra Hwy; AERO Institute: 38256 Sierra Hwy.
YEAR 5: FISCAL YEAR 2028-2029
MONTHLY LANDSCAPE SERVICES - PARKS, CITY FACILITY GROUNDS, AND TRANSIT SITES
FEE SCHEDULE
YEAR 5. FY 28-29 5 - 5
ID SERVICE DESCRIPTION
Services shall include labor, equipment, and materials, unless otherwise noted.
UNIT OF MEASURE YEAR 1
FY 2024-2025
YEAR 2
FY 2025-2026
YEAR 3
FY 2026-2027
YEAR 4
FY 2027-2028
YEAR 5
FY 2028-2029
1 ADDITIONAL MOWING - SPORTS TURF PER ACRE 100.00$ 104.00$ 108.00$ 112.00$ 116.00$ 2 ADDITIONAL MOWING - MULTI-USE TURF PER ACRE 100.00$ 104.00$ 108.00$ 112.00$ 116.00$ 3 ADDITIONAL MOWING - PASSIVE TURF PER ACRE 100.00$ 104.00$ 108.00$ 112.00$ 116.00$ 4 TURF VEGETATION CONTROL APPLICATION
Labor & Equipment Only; CITY to provide Material
PER ACRE 85.00$ 88.00$ 91.00$ 94.00$ 97.00$ 5 AERATION- TURF KNIFE / SLICE AERATION
Labor & Equipment Only; CITY to provide Material
PER ACRE 85.00$ 88.00$ 91.00$ 94.00$ 97.00$ 6 AERATION- TURF PLUG / CORE AERATION
Labor & Equipment Only; CITY to provide Material
PER ACRE 100.00$ 104.00$ 108.00$ 112.00$ 116.00$ 7 AERATION- DEEP / FRACTURE TINE AERATION
Labor & Equipment Only; CITY to provide Material
PER ACRE 125.00$ 129.00$ 134.00$ 139.00$ 144.00$ 8 TURF VERTI-CUTTING
Labor & Equipment Only; CITY to provide Material
PER ACRE 150.00$ 155.00$ 160.00$ 166.00$ 172.00$ 9 TURF SLIT SEEDING
Labor & Equipment Only; CITY to provide Material
PER ACRE 150.00$ 155.00$ 160.00$ 166.00$ 172.00$ 10 TURF OVER-SEEDING
Labor & Equipment Only; CITY to provide Material
PER ACRE 125.00$ 129.00$ 134.00$ 139.00$ 144.00$ 11 TURF TOP DRESSING
Labor & Equipment Only; CITY to provide Material
PER ACRE 125.00$ 129.00$ 134.00$ 139.00$ 144.00$ 12 STONE BURRYING - REVERSE ROTATION TILLING
Turning soil to a depth of 8" in two directions, homogenously blending soil conditioners, wheel rolling and compacting soil profile after tilling process.
Labor & Equipment Only; CITY to provide Material.
PER ACRE 175.00$ 181.00$ 187.00$ 194.00$ 201.00$ 13 MECHANICAL GRANULAR FERTILIZER / SOIL CONDITIONER APPLICATION - TURF Labor & Equipment Only; CITY to provide Material
PER TON 100.00$ 104.00$ 108.00$ 112.00$ 116.00$
ANNUAL RATES
ADDITIONAL LANDSCAPE SERVICES MENU
FEE SCHEDULE
EXHIBIT D
1 - 5
ID SERVICE DESCRIPTION
Services shall include labor, equipment, and materials, unless otherwise noted.
UNIT OF MEASURE YEAR 1
FY 2024-2025
YEAR 2
FY 2025-2026
YEAR 3
FY 2026-2027
YEAR 4
FY 2027-2028
YEAR 5
FY 2028-2029
ANNUAL RATES
ADDITIONAL LANDSCAPE SERVICES MENU
FEE SCHEDULE
EXHIBIT D
14 MECHANICAL GRANULAR FERTILIZER / SOIL CONDITIONER APPLICATION - PLANTER Labor & Equipment Only; CITY to provide Material
PER TON 75.00$ 78.00$ 81.00$ 84.00$ 87.00$ 15 SPORTS TURF RENOVATION - HYDROSEEDING
Labor & Equipment included.
PER ACRE 150.00$ 155.00$ 160.00$ 166.00$ 172.00$ 16 SOD INSTALATION
Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 1.50$ 1.55$ 1.60$ 1.66$ 1.72$ 17 TURF COLORANT APPLICATION
Labor & Equipment Only; CITY to provide Material
PER ACRE 95.00$ 98.00$ 101.00$ 105.00$ 109.00$ 18 DECOMPOSED GRANITE (D.G.) INSTALLATION
Installation per City of Palmdale Engineering Detail LC-2 Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 1.50$ 1.55$ 1.60$ 1.66$ 1.72$ 19 PLANTER DEMOLITION & GRADING - NATIVE SOIL
Removal of existing plant material incl. stumps, silt build up, and grading for new landscape installation per City of Palmdale Engineering Detail P-8 PER SQUARE FOOT 2.00$ 2.07$ 2.14$ 2.21$ 2.29$ 20 PLANTER DEMOLITION & GRADING - D.G. or CRUSHED ROCK Removal of existing plant material incl. stumps, silt build up, and grading for new landscape installation per City of Palmdale Engineering Detail LC-2 PER SQUARE FOOT 3.00$ 3.11$ 3.22$ 3.33$ 3.45$ 21 POINT SOURCE IRRIGATION SYSTEM INSTALATION - NEW
Installation per City of Palmdale Engingeering Detail I-27 Labor & Equipment Only; CITY to provide Material
PER BUBBLER 15.00$ 16.00$ 17.00$ 18.00$ 19.00$ 22 IRRIGATION SYSTEM CONVERSION - SPRAY TO POINT SOURCE SYSTEM Installation per City of Palmdale Engingeering Detail I-27 Labor & Equipment Only; CITY to provide Material
PER BUBBLER 15.00$ 16.00$ 17.00$ 18.00$ 19.00$ 23 SPRAY IRRIGATION SYSTEM INSTALLATION
Installation per City of Palmdale Engingeering Details I-11; I-12; I-13, and I-26 Labor & Equipment Only; CITY to provide Material
PER SPRINKLER 20.00$ 21.00$ 22.00$ 23.00$ 24.00$ 24 BLACK STEEL EDGING INSTALLATION - CITY SUPPLIED MATERIALS Labor & Equipment Only; CITY to provide Material
PER LINEAR FOOT 5.00$ 5.18$ 5.36$ 5.55$ 5.74$ 25 CONCRETE MOW CURB INSTALLATION - CITY SUPPLIED MATERIALS Installation per City of Palmdale Engineering Detail LC-1 Labor & Equipment Only; CITY to provide Material
PER LINEAR FOOT 18.00$ 19.00$ 20.00$ 21.00$ 22.00$ 26 ROCK INSTALLATION IN PLANTERS - 3/4" to 1-1/2"
Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 4.00$ 4.14$ 4.28$ 4.43$ 4.59$ 2 - 5
ID SERVICE DESCRIPTION
Services shall include labor, equipment, and materials, unless otherwise noted.
UNIT OF MEASURE YEAR 1
FY 2024-2025
YEAR 2
FY 2025-2026
YEAR 3
FY 2026-2027
YEAR 4
FY 2027-2028
YEAR 5
FY 2028-2029
ANNUAL RATES
ADDITIONAL LANDSCAPE SERVICES MENU
FEE SCHEDULE
EXHIBIT D
27 ROCK INSTALLATION IN PLANTERS - 1-1/2" to 3"
Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 4.00$ 4.14$ 4.28$ 4.43$ 4.59$ 28 RIVER ROCK INSTALLATION IN PLANTERS - 3" to 6"
Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 5.00$ 5.18$ 5.36$ 5.55$ 5.74$ 29 HYDROSEEDING
Per City of Palmdale Engineering Standards Section 6 Landscaping and Irrigation, Section H.
Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 0.25$ 0.26$ 0.27$ 0.28$ 0.29$ 30 1 GALLON PLANT INSTALLATION: 1 to 25 PLANTS
Labor & Equipment Only; CITY to provide Material
1 - 25 PLANTS 10.00$ 10.35$ 10.71$ 11.08$ 11.47$ 31 1 GALLON PLANT INSTALLATION: 26 to 50 PLANTS
Labor & Equipment Only; CITY to provide Material
26 - 50 PLANTS 10.00$ 10.35$ 10.71$ 11.08$ 11.47$ 32 1 GALLON PLANT INSTALLATION: 51 to 100 PLANTS
Labor & Equipment Only; CITY to provide Material
51 - 100 PLANTS 9.00$ 9.32$ 9.65$ 9.99$ 10.34$ 33 1 GALLON PLANT INSTALLATION: 101 to 250 PLANTS
Labor & Equipment Only; CITY to provide Material
101 - 250 PLANTS 9.00$ 9.32$ 9.65$ 9.99$ 10.34$ 34 1 GALLON PLANT INSTALLATION: 251 to 1000 PLANTS
Labor & Equipment Only; CITY to provide Material
251 - 1000 PLANTS 9.00$ 9.32$ 9.65$ 9.99$ 10.34$ 35 5 GALLON PLANT INSTALLATION: 1 to 25 PLANTS
Labor & Equipment Only; CITY to provide Material
1 - 25 PLANTS 28.00$ 29.00$ 30.00$ 31.00$ 32.00$ 36 5 GALLON PLANT INSTALLATION: 26 to 50 PLANTS
Labor & Equipment Only; CITY to provide Material
26 - 50 PLANTS 28.00$ 29.00$ 30.00$ 31.00$ 32.00$ 37 5 GALLON PLANT INSTALLATION: 51 to 100 PLANTS
Labor & Equipment Only; CITY to provide Material
51 - 100 PLANTS 26.00$ 27.00$ 28.00$ 29.00$ 30.00$ 38 5 GALLON PLANT INSTALLATION: 101 to 250 PLANTS
Labor & Equipment Only; CITY to provide Material
101 - 250 PLANTS 26.00$ 27.00$ 28.00$ 29.00$ 30.00$ 39 5 GALLON PLANT INSTALLATION: 251 to 1000 PLANTS
Labor & Equipment Only; CITY to provide Material
251 - 1000 PLANTS 26.00$ 27.00$ 28.00$ 29.00$ 30.00$ 3 - 5
ID SERVICE DESCRIPTION
Services shall include labor, equipment, and materials, unless otherwise noted.
UNIT OF MEASURE YEAR 1
FY 2024-2025
YEAR 2
FY 2025-2026
YEAR 3
FY 2026-2027
YEAR 4
FY 2027-2028
YEAR 5
FY 2028-2029
ANNUAL RATES
ADDITIONAL LANDSCAPE SERVICES MENU
FEE SCHEDULE
EXHIBIT D
40 15 GALLON PLANT INSTALLATION: 1 to 25 PLANTS
Labor & Equipment Only; CITY to provide Material
1 - 25 PLANTS $ 75.00 $ 78.00 $ 81.00 84.00$ 87.00$ 41 15 GALLON PLANT INSTALLATION: 26 to 50 PLANTS
Labor & Equipment Only; CITY to provide Material
26 - 50 PLANTS 75.00$ 78.00$ 81.00$ 84.00$ 87.00$ 42 15 GALLON PLANT INSTALLATION: 51 to 100 PLANTS
Labor & Equipment Only; CITY to provide Material
51 - 100 PLANTS 72.00$ 75.00$ 78.00$ 81.00$ 84.00$ 43 15 GALLON PLANT INSTALLATION: 101 to 250 PLANTS
Labor & Equipment Only; CITY to provide Material
101 - 250 PLANTS 72.00$ 75.00$ 78.00$ 81.00$ 84.00$ 44 15 GALLON PLANT INSTALLATION: 251 to 1000 PLANTS
Labor & Equipment Only; CITY to provide Material
251 - 1000 PLANTS 70.00$ 72.00$ 75.00$ 78.00$ 81.00$ 45 15 GALLON TREE INSTALLATION: 1 to 25 PLANTS
Labor & Equipment Only; CITY to provide Material
1 - 25 TREES 78.00$ 81.00$ 84.00$ 87.00$ 90.00$ 46 15 GALLON TREE INSTALLATION: 26 to 50 PLANTS
Labor & Equipment Only; CITY to provide Material
26 - 50 TREES 78.00$ 81.00$ 84.00$ 87.00$ 90.00$ 47 15 GALLON TREE INSTALLATION: 51 to 100 PLANTS
Labor & Equipment Only; CITY to provide Material
51 - 100 TREES 75.00$ 78.00$ 81.00$ 84.00$ 87.00$ 48 15 GALLON TREE INSTALLATION: 101 to 250 PLANTS
Labor & Equipment Only; CITY to provide Material
101 - 250 TREES 75.00$ 78.00$ 81.00$ 84.00$ 87.00$ 49 24" BOX TREE INSTALLATION
Includes tree staking, tying, or guying
Labor & Equipment Only; CITY to provide Material
PER TREE 180.00$ 186.00$ 193.00$ 200.00$ 207.00$ 50 36" BOX TREE INSTALLATION
Includes tree staking, tying, or guying
Labor & Equipment Only; CITY to provide Material
PER TREE 300.00$ 311.00$ 322.00$ 333.00$ 345.00$ 51 48" BOX TREE INSTALLATION
Includes tree staking, tying, or guying
Labor & Equipment Only; CITY to provide Material
PER TREE 500.00$ 518.00$ 536.00$ 555.00$ 574.00$ 52 CONCRETE SLAB FOR DEVICE ENCLOSURE PAD - CITY SUPPLIED MATERIALS 6" THICK AND EXTENDING A MINIMUM OF 6" BEYOND THE SIDES OF THE ENCLOSURE.
Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 20.00$ 21.00$ 22.00$ 23.00$ 24.00$ 4 - 5
ID SERVICE DESCRIPTION
Services shall include labor, equipment, and materials, unless otherwise noted.
UNIT OF MEASURE YEAR 1
FY 2024-2025
YEAR 2
FY 2025-2026
YEAR 3
FY 2026-2027
YEAR 4
FY 2027-2028
YEAR 5
FY 2028-2029
ANNUAL RATES
ADDITIONAL LANDSCAPE SERVICES MENU
FEE SCHEDULE
EXHIBIT D
53 CONCRETE SLAB FOR DEVICE ENCLOSURE PAD - CONTRACTOR SUPPLIED MATERIALS 6" THICK AND EXTENDING A MINIMUM OF 6" BEYOND THE SIDES OF THE ENCLOSURE.
PER SQUARE FOOT 20.00$ 21.00$ 22.00$ 23.00$ 24.00$ 54 CONCRETE SLAB FLATWORK - 4" THICK - CITY SUPPLIED MATERIALS Labor & Equipment Only; CITY to provide Material
PER SQUARE FOOT 18.00$ 19.00$ 20.00$ 21.00$ 22.00$ 55 CONCRETE SLAB FLATWORK - 4" THICK - CONTRACTOR SUPPLIED MATERIALS PER SQUARE FOOT 18.00$ 19.00$ 20.00$ 21.00$ 22.00$ 56 HIGH PRESSURE-HOT WATER PRESSURE WASHING PER HOUR 125.00$ 129.00$ 134.00$ 139.00$ 144.00$ 57 OUTFITTED LANDSCAPE LABORER PER HOUR 45.00$ 47.00$ 49.00$ 51.00$ 53.00$ 58 OUTFITTED LANDSCAPE IRRIGATION LABORER PER HOUR 65.00$ 67.00$ 69.00$ 71.00$ 73.00$ 59 OUTFITTED LANDSCAPE IRRIGATION TENDER PER HOUR 75.00$ 78.00$ 81.00$ 84.00$ 87.00$ 60 LANDSCAPE OPERATING ENGINEER WITH SKIP LOADER PER HOUR 150.00$ 155.00$ 160.00$ 166.00$ 172.00$ 61 1 OUTFITTED LANDSCAPE TRUCK AND TRAILER WITH A 3-MAN CREW WITH 1 FOREMAN AND 2 LABORERS
Includes Weekends/Holidays
PER HOUR 155.00$ 160.00$ 166.00$ 172.00$ 178.00$ 62 1 OUTFITTED IRRIGATION MAINTENANCE TRUCK
WITH 1 IRRIGATION TECHNICIAN
Includes Weekends/Holidays
PER HOUR 85.00$ 88.00$ 91.00$ 94.00$ 97.00$ 63 1 OUTFITTED JUVENILE TREE TRIMMING CREW
WITH TRUCK, TRAILER, CERTIFIED ARBORIST AND GROUND WORKER Includes Weekends/Holidays
PER HOUR 155.00$ 160.00$ 166.00$ 172.00$ 178.00$ 64 EMERGENCY CALL OUT CREW
1 OUTFITTED LANDSCAPE TRUCK AND TRAILER WITH A 3-MAN CREW Includes Weekends/Holidays
PER HOUR 232.00$ 240.00$ 248.00$ 257.00$ 266.00$ 5 - 5
Management Team
Title Role
Senior Branch Manager, Sergio Hernandez • Weekly onsite quality audits; team support Area Manager, Leonardo Flores • Main point of contact day-to-day maintenance; timely execution of SOW; team training & preparation
Project Manager, Jose Arreola • Landscape maintenance and enhancement projects Service Operations Support (S.O.S.), Jason Mah • Communication liaison between crews & managers; work & repair schedules and completion; supports/tracks KPI's
Upper Management & Support Staff
Title Role
Director of Operational Improvement, Luis Magana • Runs operational job starts; creates playbook/detailed plan of action for crews Regional Irrigation Advisor, Eric Anderson • Water conservation; manages Irrigation Technicians & system alerts Director of Operations, Elizabeth Baginski • Supports Senior Branch and Area Managers with onboarding Regional Administration Manager, Catherine Cooper • Invoicing; purchasing equipment & materials; hiring & onboarding support; administrative support
Park Maintenance Crew
Title Role
Crew Leader
Experienced Gardener
Experienced Gardener
Intermediate Gardener
Intermediate Gardener
Intermediate Gardener
Intermediate Gardener
Crew Leader
Porter
Porter
Porter
Porter
Crew Leader
Experienced Gardener
Intermediate Gardener
Intermediate Gardener
Irrigation Technician
Irrigation Technician
KEY PERSONNEL & STAFFING PLAN
EXHIBIT E
• Large Mower Operator
• Midsize Mower Operator
• String Trimming & Turf Detail
• Site Opening Operations
• Trash-Pickup
• Site Inspections
• Reporting
• Opening of All Amenities
(Basketball Courts, Tennis Courts, Skate Parks, RR, etc.) 7 Days Per Week • Pressure Washing Amenities as Needed
• Planter Bed Maintenance
• Pruning Plant Material As Needed
• Weed Removal
• Cultivating Soil
• Adding Mulch
• Manage irrigation system to maximum efficiency
• Conduct repairs as needed upon approval
Civic Center Sites Crew
Title Role
Crew Leader
Experienced Gardener
Intermediate Gardener
Intermediate Gardener (50% Dedicated)*
Irrigation Technician (50% Dedicated)^ • Irrigation Audits & Repairs as Needed Transit Sites Crew
Title Role
Crew Leader
Intermediate Gardener (50% Dedicated)*
^ Irrigation Technician on Civic Center Crew will also be dedicated to the City 50% of their time. * Intermediate Gardner will split time between the Civic Center Crew and the Transit Sites Crew. • Daily Opening Operations
• Weekly Mowing
• Detailing All Planter Beds
• Remove Weeds/Trash/Debris
• Create a Positive Environment for City Employees & Residents
GUARANTY
In accordance with the terms of the Contract between City of Palmdale, (“City ”) and the undersigned, under which contract the undersigned shall complete work as described in the Contract documents, the following guarantee of said work is hereby made.
Should any of the items installed pursuant to said Contract, prove defective or should the item as a whole prove defective, due to faulty workmanship, material fur nished or methods of installation, or should the said item or any part thereof fail to operate properly, as planned, due to any of the above causes, all within one (1) year after date on which the work is accepted by the City, the under signed agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within thirty (30) days after the receipt of demand from the City. In the event repairs are not made within thirty (30) days, the City shall have the unqualified option to make any needed repairs or replacements itself or by any other Contractor. The undersigned agrees to reimburse the City, upon demand, of its expenses incurred in restoring said items to the condition contemplated in said contract, inc luding the cost of any equipment or materials replaced, or upon demand by the City, to replace any such equipment and repair said items completely without cost to the City so that they will operate successfully as originally contemplated.
Emergency repairs must necessarily be made by the City; therefore, when defective material or workmanship results in emergency repairs, the undersigned agrees to reimburse the City, upon demand, expenses incurred.
Said items will be deemed defective within the meaning of this Guaranty in the event that they fail to operate as originally intended thereof and in accordance with the plans and specifications included in said contract. The Faithful Performance Bond for this project shall remain in full force and effect for the entire guarantee period as required in the specifications and contract documents.
___________________________________________
Signature Date WORKERS’ COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, and all amendments thereto, each contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of Palmdale prior to performing any work on the contract:
“I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract.”
____________________________
Contractor
By _______________________
Print Name
__________________________
Signature
__________________________
Title
__________________________
Date
Section 3700 of the State Labor Code reads as follows:
“Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employee.”
July 23, 2024
Re: Notice of Intent to Award:
RFP NO. 24-001-3500
Park, City Facility Grounds, and Transit Site Maintenance Services
The City of Palmdale announces its intent to award a contract to Monarch Landscape Companies. We thank all other Respondents for their time and the effort put forth to prepare a response. We appreciate your interest in working with the City of Palmdale. We encourage your organization to continue to participate in the City of Palmdale's procurement processes.
As provided in the RFP, this Notice of Intent to Award is subject to execution of a written contract and as a result, this Notice does not constitute the formation of a contract with the City of Palmdale. A member of the City’s team will reach out to you t o begin the process shortly. Monarch Landscape shall not acquire any legal or equitable rights relative to the contract services until a contract is fully executed by City of Palmdale Officials. The City of Palmdale further reserves the right to cancel thi s Notice of Intent to Award at any time prior to the execution of a written contract.
Sincerely,
Dawn K. McIntosh
Manager, Purchasing, Contracts, and Risk
City of Palmdale
Finance Department
Telephone: (661) 267-5425
Fax: (661) 267-5454
Email: [email protected]
PAGE 1 of 65
Request for Proposal No. 24-001-3500
NOTICE OF REQUEST FOR PROPOSALS
RFP NO. 24-001-3500
PARK, CITY FACILITY GROUNDS, & TRANSIT SITE MAINTENANCE SERVICES
PUBLISH DATES 4/23/2024 & 4/30/2024
SOLICITATION NUMBER 24-001-3500
SOLICITATION RELEASE 4/23/2024
BID TYPE RFP
MANDATORY PRE-BID MEETING
39110 3RD St East
Palmdale, CA 93550
5/7/2024 9:00 AM
OR
5/9/2024 1:00 PM
Q&A DEADLINE 5/21/2024 2:00 PM
BID DUE DATE 6/6/2024 2:00 PM
NOTICE IS HEREBY GIVEN the City of Palmdale (“City”) will receive electronic bids for the City of Palmdale RFP No. 24-001-3500 no later than June 6, 2024, at 2:00 PM (PST). The electronic bids shall be submitted through the City’s electronic bid management system (PlanetBids PB™). It is the responsibility of the Bidder to submit their bid with enough time to be received by PlanetBids (PB™) prior to the bid opening date and time. Allow time for technical difficulties, uploading, and unexpected delays. The receiving deadline is absolute and late or incomplete bids will not be accepted. The electronic bid management system will not accept late bids.
Respondents must be registered as a Vendor with the City of Palmdale to access all solicitation documents related to this Request for Proposal (RFP). As a registered vendor within the City’s vendor database, you will be automatically notified of Q & A alerts, updates, and addenda. The Vendor Portal Menu is the entry to the Registration/Vendor Profile and Bid Opportunities modules. Registration is free and immediate.
Mandatory Pre-Bid Meeting:
May 7, 2024 at 9:00 AM (PST) at 39110 3rd Street East Palmdale, CA 93550 or
May 9, 2024 at 1:00 PM (PST) at 39110 3rd Street East Palmdale, CA 93550
RSVP to one meeting at [email protected] by Monday, May 6, 2:00 PM
PAGE 2 of 65
Request for Proposal No. 24-001-3500
All questions, inquiries and comments regarding this solicitation must be submitted to City via the PlanetBids (PB™) online system no later than May 21, 2024 at 2:00 PM (PST) by the electronic clock in the bid management system at www.cityofpalmdale.org using the “ Questions and Answer” tab. Answers provided by the City will be answered using the PlanetBids (PB™) online system.
Respondents are responsible for obtaining the solicitation and any attachments from the City's PlanetBids (PB™) online system at www.cityofpalmdale.org. It shall be the sole responsibility of the prospective bidder to verify issuance of any addenda and to check all avenues of document availability prior to the opening date and time. By submitting a bid proposal, the prospective bidder shall be deemed to have received all addendums and to have incorporated them into its bid proposal. All such addenda shall become a part of the resulting contract and all prospective bidders shall be bound by such addenda whether-or-not received by the Bidder.
PAGE 3 of 65
Request for Proposal No. 24-001-3500
TABLE OF CONTENTS
PAGE
NOTICE – REQUEST FOR PROPOSALS………………………………………………………………………………………1 Section 1 – Purpose of the RFP……………………………………………………………………………………………….4 Section 2 – Timeline and Contract…………………………………………………………………………………………..4 Section 3 – Scope of Services/Work…………………………………………………………………………………………5 Section 4 – Respondents’ Mandatory Administrative Requirements and Qualifications…………43 Section 5 – Submit Proposal Response in Prescribed Format and Content……………………………..45 Section 6 – Selection Criteria & Award Process………………………………………………………………………48 Section 7 - Standard Contract Terms and Conditions……………………………………………………………..51 Section 8 – Qualifications for Bidders…………………………………………………………………………………….57 Section 9 – Public Works Registration……………………………………………………………………………….……58 Section 10 – Prevailing Wage Requirements…………………………………………………………………………..58 Section 11 – Contractor’s Labor and Wage Rates……………………………………………………………..…….59 Section 12 – Bid Security Bonds………………………………………………………………………………………………61 Section 13 – Subcontractors……………………………………………………………………………………………………63 Section 14 – Contractor License Classifications……………………………………………………………………….63 Section 15 – Safety Practices………………………………………………………….……………………………………….64 Section 16 – Payroll Records…………………………………………………..……………………………………………….65 Section 17 – California Air Resources Board SB-1 Compliance………………………………………………….65 Attachment A – Forms
Attachment B – Sample Contract
Appendix A – Cost Proposal Recurring Services
Appendix B – Cost Proposal Additional Services
Appendix C – Parks & Transit Turfgrass Inventory Summary Appendix D – Park Amenity Inventory
Appendix E – Playground Daily Inspection Form
Appendix F – Engineering Standard Details Part 1
Appendix G – Engineering Standard Details Part 2
Appendix H – ANSI A300 2023 Tree Care Standards
Appendix I – Artificial Sports Turf Maintenance Guidelines Appendix J – Updated Site Plans – Yellen Phase II and Courson Renovation
PAGE 4 of 65
Request for Proposal No. 24-001-3500
Section 1 – Background and Purpose of the RFP
The City of Palmdale is seeking proposals from qualified and experienced firms to provide Park Services for city parks & facility grounds, the Palmdale Transportation Center, and the Palmdale Park & Rides. The cost of the most recently awarded five-year contract was $13,473,877.
Submissions which, in the sole judgment of CITY, fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected. Conditional proposals will not be considered.
City of Palmdale Background
The City of Palmdale (City) is a charter city incorporated in 1962 that is governed by a five - member council whose members are elected by district . The City operates under a Council/City Manager form of government. It has experienced phenomenal growth, from 2.1 square miles with 26,000 residents in 1962 to 104.59 square miles and 167,000 residents today. Palmdale is ideally located in the high desert of the Antelope Valley in Los Angeles County, 60 miles north of downtown Los Angeles. It is bounded by the City of Lancaster to the north, Quartz Hill and Leona Valley to the west, Lake Los Angeles and Littlerock to the east, and Acton to the south.
Palmdale has a desert landscape with a seasonal climate, open space, and plenty of room to breathe fresh air. The people who live and work in Palmdale find a sense of place; the City has a young population with residents looking to buy property, raise fam ilies, and work near home. Palmdale’s desert micro -climate has freeze -and-thaw cycles during winter months and extreme heat during summer months.
Section 2 – Timeline and Contract
PUBLISH DATES 4/23/2024 & 4/30/2024
SOLICITATION NUMBER 24-001-3500
SOLICITATION RELEASE 4/23/2024
BID TYPE RFP
MANDATORY PRE-BID MEETING
39110 3RD St East
Palmdale, CA 93550
5/7/2024 9:00 AM
OR
5/9/2024 1:00 PM
Q&A DEADLINE 5/21/2024 2:00 PM
BID DUE DATE 6/6/2024 2:00 PM
Award shall be made to the Respondent(s) deemed most advantageous to the City based upon the listed evaluation criteria specified herein and proposed project timeline . The City reserves the right to award a contract to multiple vendors or a single vendor, or to make no award, whichever is in the best interest of the City.
PAGE 5 of 65
Request for Proposal No. 24-001-3500
Examples of potential awards are:
All Groups are awarded to one contractor.
Group 1 - Park Sites is awarded separately from Groups 2 – Civic Center and 3 – Transit Sites.
Group 2 – Civic Center Sites is awarded separately from Groups 1 – Park Sites and 3 – Transit Sites.
Group 3 – Transit Sites is awarded separately from Groups 1 – Park Sites and 2 – Civic Center Sites.
More than 1 group may be awarded to one contractor.
All three groups are awarded separately.
Section 3 - Scope of Services/Work
The City is seeking qualified and responsible firms to provide professional grounds and green space maintenance services for Parks, City Facilities, Palmdale Transportation Center and Palmdale Park & Rides. The selected contractor will be responsible for the full scope of services appropriate to a project of this nature, including but not exclusive to the items enumerated herein. Proposal pricing should reflect, without limitation, all such services required for the proper completion of the work.
Parks are vitally important to establishing and maintaining the quality of life in our community, promoting the health of families and youth, and contributing to the economic and environmental well-being of our city. Traditionally, trends in Park maintena nce point to equity across a park system, where all parks are maintained in the same, consistent manner. While consistent minimum service frequencies as specified are required, the city is seeking proposals where the CONTRACTOR’S operational plan for different sites is based on the size of the site, type of usage, safety concerns, parks & recreation programming, park design and the specific needs of our community.
Proposals advocating for efficient resource utilization through a tiered maintenance approach, guided by established criteria, are preferred. Parks should be categorized into tiers, with acknowledgment that there may be overlap based on location, design, u sage, and amenities. Respondents should outline their tiered maintenance approach, building upon the minimum service frequencies specified herein. In this way, the successful respondent can effectively collaborate with the city in raising maintenance levels to wear levels.
NOTE: (Section 3 Scope of Services/Work will be incorporated into the resulting contract).
The following are the Services to be performed:
PARK MAINTENANCE SERVICES
Parks, City Facility Grounds, Palmdale Transportation Center, and Palmdale Park & Rides
Proposers are invited to submit Proposals and Pricing to the City of Palmdale in accordance with the conditions and terms described.
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Proposal submittals must include an attachment discussing the methodology for the provision of the services listed below. Please include any other pertinent information regarding equipment to be used, technician qualifications, etc., and must conform to a t least the minimum qualifications listed in this document.
The following are the general expectations for the work to be performed.
• Morning opening operations, including daily safety inspections. • Daily reporting of observed issues.
• Electronic work order management in keeping with established procedures. • Turf mowing, edging, detailing, de-thatching, aeration, overseeding & top dressing. • Pruning and rejuvenation of shrubs and ground cover plants. • Irrigation maintenance, including repairing irrigation mainlines, valves, lateral lines, and sprinklers.
• Litter control, including disposal of trash and debris at City disposal sites. • Collection of green waste separately from litter and debris and disposal of uncontaminated green waste in compliance with SB 1383 and Palmdale Municipal Code
5.52. • Broadleaf weed control in planters, trails, hardscapes, and adjacent right -of-ways up to the edge of pavement.
• Fertilization of turf, shrubs, ground cover, and trees. • Hardscape cleaning, pressure washing and sanitizing.
• Limited tree maintenance, including pruning, staking, tying, and guying of trees. • Drainage maintenance of associated flowlines, channels, gutters, and drains. • Disaster/emergency response support.
It is understood that except as otherwise specifically stated in the contract, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation of every nature and all other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the work within the specified time, including permits, insurance and licenses (including City of Palmdale Business License) necessary for the execution of the work shall be secured and paid for by the Contractor. No Subcontracting for general scope of work will be allowed.
Subcontracting for additional services may be considered.
The City reserves the right to award all, some, or none of the tasks from the scope of work, as the public good may require, and may select to award multiple contracts in order to complete services, as necessary. Contractor’s price should not be contingent upon the award of all areas bid.
The selected Contractor will be required to enter into a contract for services. Award shall be made to the Respondent(s) based upon the listed evaluation criteria specified herein. The right is also
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reserved by the City to reject any and all offers. City reserves the right to increase or decrease contract scope of services as determined to be in the City’s best interest.
Additional park & city facility grounds maintenance services may be required, if additional square footage is added during the term of the contract. The City and selected contractor will mutually agree on the additional square footage to be added to the term of the contract. The City reserves the right at any time to suspend any existing maintenance and or initiate any maintenance operations during the entire term of this contract.
Area Descriptions
The service areas relative to this solicitation include all City parks and facility grounds, the Palmdale Transportation Center grounds, and Palmdale Park & Ride grounds. The descriptions, area quantities and mapping are approximate and provided for the Contractor’s convenience and use for reference only. In no manner are these descriptions, area quantities and mapping documents intended to relieve the Contractor from proper surveying of sites and due diligence in determining the area Scope of Work to be provided by the Proposer’s bids.
Term of Contract
The selected Contractor will be issued a 57-month contract for services (or the number of months resulting between contract execution and June 30, 2029).
1. FY 24/25: TBD (October 1, 2024) to June 30, 2025
2. FY 24/25: July 1, 2025, to June 30, 2026
3. FY 25/26: July 1, 2026, to June 30, 2027
4. FY 26/27: July 1, 2027, to June 30, 2028
5. FY 27/28: July 1, 2028, to June 30, 2029
Requested services shall commence immediately upon contract execution.
Work Schedule
CONTRACTOR’s working hours, except as otherwise noted in the Technical Specifications, shall be limited to the hours between 5:00 AM and 5:00 PM Monday through Sunday. Deviation from normal working hours will not be allowed without prior written consent from the superintendent or appointed designee.
The city observes the following legal holidays however, daily morning opening operations will be required 365 days per year.
• Martin Luther King Day
• President’s Day
• Memorial Day
• Juneteenth Day
• Independence Day
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• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Eve
• Christmas Day
• New Year’s Eve
• New Year’s Day
MAINTENANCE TECHNICAL SPECIFICATIONS
SECTION A. INTENT OF SPECIFICATIONS
The Contractor shall commit to maintaining City parks & facility grounds to the highest industry standards, utilizing modern methods, equipment, and materials consistent with current best management practices, and the city’s park & city facility grounds and transit site maintenance specifications. This includes timely upkeep to ensure continuity of safety, cleanliness, g reen space health and aesthetic appeal throughout the contract duration.
SECTION B. GENERAL MAINTENANCE SPECIFICATIONS
General Maintenance Specifications are applicable to all grounds and green spaces serviced under this agreement, specifically parks & city facility grounds, the Palmdale Transportation Center Grounds & Palmdale Park & Rides.
The city will accept NO less than full completion of the following functions during applicable weekly or biweekly service days and within the full span of each program’s service area. Failure to comply with this expectation will result in compliance -based punitive penalties and/or liquidated damages as defined in Section K.
B.1 Minimum Service Frequencies
Services for all locations within the designated programs under this agreement shall be performed at the following minimum frequencies unless otherwise specified.
Service Areas Service Frequencies
Morning Opening Operations – All Sites Daily
Parks, City Facility Grounds & Palmdale Transportation Center Weekly or As Specified Palmdale Park & Rides Bi-weekly or As Specified
B.2 Reporting of Landscape Pests and Disease
During daily operations, the CONTRACTOR shall thoroughly inspect all grounds & green spaces for signs of disease, insect infestation, or rodent activity. If any such issues are detected, the CONTRACTOR shall immediately notify the Parks Superintendent or appointed designee.
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B.3 Reporting of Plant Material Loss or Damage
The CONTRACTOR shall immediately notify the Parks Superintendent or appointed designee of any damage or loss of plant material occurring within all service areas, regardless of the cause.
B.4 General Reporting Requirements
During daily operations, the CONTRACTOR shall immediately report the following issues to the Parks Superintendent or appointed designee:
• IMMEDIATELY: Large roadway debris; any type of vandalism; situations impeding services • DAILY: Graffiti; illegal dumping; stray shopping carts
B.5 Landscape Replacement Responsibility
The CONTRACTOR shall bear responsibility for the replacement of turf, annual plants, shrubs, ground covers and trees in cases where damage or loss is determined to be a result of the CONTRACTOR's negligence to comply with specifications as outlined in this agreement. The selection of replacement plant material, including size and species, shall complement surrounding plantings as directed by the Parks Superintendent or appointed designee.
B.6 Contractor-Generated Trash
All areas, including medians, hardscapes, sidewalks, walkways, roadways, trails, curbs, gutters, private properties, or any other affected areas, shall be thoroughly cleaned of any debris resulting from CONTRACTOR’S maintenance operations. All debris must be appropriately disposed of before the completion of each workday. It is strictly prohibited to blow debris into streets, culverts, or adjacent properties.
B.7 User Generated Trash
Dumped debris, including glass, leaves, paper, and any other waste, must be promptly removed and disposed of in designated dumpsters during each day of service. If illegally dumped debris that can be attributed to an identifiable party is discovered, the CONTRACTOR is required to notify the Parks Superintendent or appointed designee. Upon filing an enforcement report with appropriate authorities, the Parks Superintendent or appointed designee will instruct the CONTRACTOR to remove and dispose of the dumped debris.
B.8 Green Waste Disposal
The CITY requires the CONTRACTOR to collect green waste separately from other litter & debris and to dispose of uncontaminated green waste generated by the performance of the work specified herein at specific green waste transfer sites. All uncontaminated green waste shall be transported to locations as directed by the Parks Superintendent or appointed designee and placed in designated green waste bins in compliance with SB 1383 and Palmdale Municipal Code
5.52. B.9 Disposal of Refuse and Debris
The CONTRACTOR shall dispose of debris and refuse collected from service areas in an environmentally responsible manner. The city shall designate disposal sites at locations
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determined by the Parks Superintendent or appointed designee. Hazardous materials, including bodily fluids like blood, vomit, urine, and feces, will be removed, and sanitized by the CONTRACTOR. Drug paraphernalia such as syringes and sharps shall be remo ved by a city appointed biohazard cleanup and removal company. The CONTRACTOR shall ensure all staff is properly trained on universal precautions and provided with all necessary personal protection equipment to work safely according to OSHA PPE requirement section, Title 8, CCR, Sec 3380.
B.10 Sound Control
The CONTRACTOR shall adhere to all relevant noise control regulations, rules, and ordinances while carrying out all work. Noise control regulations apply to all parties operating within city jurisdiction. Additionally, all internal combustion engines use d at work sites must be equipped with mufflers as recommended by the manufacturer.
B.11 Emergencies and Emergency Response
Emergency and/or unusual situations may arise which will require immediate and unusual provisions to protect the public from danger and/or damage to life and/or property, due directly or indirectly to the execution of work. It is incumbent upon the CONTRACTOR to make such provisions and to furnish such aid and protection.
The CONTRACTOR must ensure a supervisor is available via telephone round the clock, 365 days a year, dedicated to addressing city requests for emergency and after -hours services. The maximum response time for such requests shall not exceed one (1) hour.
The CONTRACTOR shall exercise foresight and implement appropriate measures and precautions to prevent regulatory non-compliance, risk to, damage, or loss of property or life resulting from potential interruptions or contamination of public water supply, ir rigation, or other public services, as well as from incomplete or unsafe work. The CONTRACTOR shall bear financial responsibility for any liabilities resulting from their negligence.
B.12 Schedule Disruption
The CONTRACTOR shall provide professional maintenance services as outlined in each section of the technical specifications included herein. Notwithstanding daily opening operations, minimum frequency schedules shall be adjusted to accommodate major holiday observances, as stipulated by all applicable government codes. In instances where such holidays coincide with regularly scheduled maintenance days, scheduled services not rendered due to major holiday observances will be promptly rendered immediately following each holiday.
B.13 Maintenance Schedule / Commencement of Work
The CONTRACTOR is required to submit a comprehensive maintenance schedule to the city prior to initiating any work. This schedule shall be firm and consistent and shall ensure that sites are maintained in accordance with the minimum frequency expectations outlined in the technical specifications provided herein. Copies of these schedules must be available at both the
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CONTRACTOR’s dispatch location and the Public Works Maintenance Center. The Parks Superintendent may post maintenance schedules on-line.
Unless otherwise directed by the Parks Superintendent or appointed designee, the CONTRACTOR’S maintenance schedules shall identify the site identification, work dates, and be structured to comply with all requirements stated in this solicitation.
The CONTRACTOR shall provide weekly updates when operations deviate from the comprehensive maintenance schedule approved by the Parks Superintendent or appointed designee. Any significant change to established operational plan shall warrant submission of proposed operational plan for approval prior to implementation.
B.14 Equipment
CONTRACTOR shall furnish, at its own expense, all equipment, all traffic control devices and materials necessary for the satisfactory performance of the work set forth in this solicitation. All equipment must be, and remain, in a good state of repair. All equipment will be used according to Manufacturer’s recommendations.
Trucks and trailers provided for park maintenance services shall have the following minimum accessories or features:
• Mobile radio equipped with CONTRACTOR radio frequencies and/or cellular telephone. • Operational and clearly visible rotating or strobe warning lights and flashing rear taillights.
• Appropriate rear-mounted warning signs
• Appropriate signs and traffic control devices
• Painted or appropriately marked for high visibility.
• Unique identification number
Both sides of each CONTRACTOR maintenance vehicle shall be clearly marked with the following information in three (3”) inch letters:
• Company Name and/or Logo
• City of Palmdale Park Maintenance Contractor
• Contractors Dispatch Office Telephone Number
The CONTRACTOR will be responsible for rebuilding, restoring, repairing, and otherwise correct damage to any public or private property caused by the CONTRACTOR’S operations.
California Air Resources Board (CARB) -1 Compliance
CONTRACTOR shall comply with all California Air Resources Board (CARB) regulations.
• As of November 17, 2022, amendments to the In -Use Off -Road Diesel -Fueled Fleets Regulation include but are not limited to the following:
• Engine tier and model year phase -out requirements to accelerate the retirement of the oldest and dirtiest engines (Tier 0 through 2). Dates vary by fleet size.
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• Restriction on adding vehicles with Tier 3 and Tier 4i engines. • Requirement starting January 1, 2024, to use R99 or R100 renewable diesel in off -road diesel vehicles.
• Requirement starting January 1, 2024, for prime contractors and public works awarding bodies to obtain and retain a fleet’s valid Certificate of Reported Compliance and to not enter into a contract for services with a fleet for which it does not have a valid Certificate of Reported Compliance.
• Voluntary compliance flexibility options for fleets that adopt zero-emission technology.
B.15 Communication Equipment
CONTRACTOR shall provide a telephone answering service, toll -free to residents and/or businesses of the City of Palmdale, from 7:30 AM to 4:30 PM Monday through Friday, except on major holiday observance days.
Answering service shall have the capability of contacting the CONTRACTOR by radio or cellular telephone equipment for the purpose of relaying instructions from the Parks Superintendent or appointed designee and for receiving resident and/or business complaints.
B.16 Permits/Licenses
The CONTRACTOR is responsible for obtaining all necessary permits and licenses required to lawfully carry out the services specified in this Contract.
At the time of submitting their proposal, the CONTRACTOR must hold a valid California C -27 Landscaping Contractor license and a C-61 Limited Specialty classification license with a D-49 Tree Services subcategory license. Failure to possess these specified licenses will render the proposal non-responsive and will preclude contract award to any bidder not holding required licenses at the time of bid submission.
Additionally, the CONTRACTOR shall maintain current licensing in good standing throughout the duration of the contract term.
B.17 Communication and Reporting
The CONTRACTOR shall communicate with the Parks Superintendent or appointed designee daily to prevent lapses in communication & coordination ensuring desired outcomes, return telephone calls to the public, schedule field inspections, and submit electronic work orders. Normal operating hours for Public Works Maintenance Division are Monday through Thursday from 6:30 AM to 5:00 PM. For after-hours emergencies, the city can be reached at (661) 267-5338.
The CONTRACTOR is responsible for promptly investigating all applicable complaints regarding on-going operations as requested by the Parks Superintendent or appointed designee. Complaints received by the CONTRACTOR prior to 2:30 PM shall be investigated o n the same day, while complaints received after 2:30 PM shall be investigated before 12:00 PM (Noon) on the following workday. The CONTRACTOR must notify the city via email of their
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findings after investigating and/or resolving the complaint within 24 hours. Additionally, the CONTRACTOR shall maintain fluid communication of on-going operations via a CITY group email and electronic work order system. Daily reports should include the following information:
• Locations of graffiti
• Observed vandalism
• Any property losses
• Schedule delays, with justification as required
• Number and types of complaints received, along with actions taken • Any instances of disease/pests
B.18 Contractor Employee Expectations
All employees of the CONTRACTOR must wear clean uniforms with suitable identification, and no portion of the uniform may be removed while on duty. Any employee found out of uniform shall be promptly removed from the work area. The minimum uniform requirements are as follows:
• Shirts and Jackets: Highly visible Class 3 reflective colors and materials. • Shirt Identification: Employee name and company name/logo. • Trousers: Full-length (year-round).
• Shoes: Steel toe work boots
• Head protection: OSHA approved.
Any CONTRACTOR employee who fails or refuses to follow directions from the Parks Superintendent or appointed designee, or is deemed incompetent, unfaithful, intemperate, disorderly, or engages in threatening or abusive language while representing the city, will be immediately dismissed, and not rehired for city -associated work without written consent from the city.
All CONTRACTOR employees are required to possess the following basic knowledge, skills, and abilities:
• Valid basic and commercial driver’s license(s) as required by the California DMV to operate CONTRACTOR equipment.
• Demonstrate an understanding of scope of work & technical specification requirements. • Ability to operate equipment in accordance with manufacturer recommendations. • Mechanical ability to make required operator adjustments to equipment. • Knowledge of safety regulations related to professional landscape services and proper traffic control.
• American Red Cross Standard First Aid Certification – at least one crew member per crew. • Demonstrated knowledge of horticultural maintenance best management practices
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The CONTRACTOR must provide effective supervision to all employees, who are required to follow directions given by the Parks Superintendent or appointed designee. The CONTRACTOR shall furnish a list including the names and 24 -hour telephone numbers of all employees in a supervisory capacity.
B.19 Automatic Vehicle Location Device
An automatic vehicle location device (GPS) must be installed on all vehicles used to provide the municipal services specified herein. This device will report all park maintenance CONTRACT fleet activity to both the CITY and the CONTRACTOR. The CONTRACTOR is obligated to provide the city with reasonable access to the location device infor mation if required for performance management.
B.20 Dispute Resolution
The Parks Superintendent or appointed designee shall have access to all work sites and shall be provided with all necessary access to gain comprehensive knowledge regarding the progress, workmanship, and materials utilized in the project. In cases where the CONTRACTOR alters the approved work schedule, notification must be provided to the Parks Superintendent or appointed designee to ensure proper oversight is arranged. It is emphasized that any inspections conducted do not exempt the CONTRACTOR from fulfilling service requirements.
All inquiries arising through the execution of the work shall be directed to the Parks Superintendent or appointed designee. To facilitate problem resolution, the city may enlist consultation of a mutually agreed -upon expert to assess issues as required a longside the Parks Superintendent or appointed designee, aiding in evaluating the quality of the CONTRACTOR’s maintenance. Both the Parks Superintendent or appointed designee will conduct inspections and oversee contract administration.
The CONTRACTOR is required to accompany the Parks superintendent or appointed designee on weekly service area inspections as required to ensure desired outcomes. During these inspections, any maintenance deficiencies will be documented in the Inspector’s weekly report. It is imperative that all deficiencies noted in this report be rectified by the CONTRACTOR within forty -eight (48) hours and prevented f rom re -occurrence. Deficiencies resulting from defective workmanship or materials due to the CONTRACTOR's actions must be addressed by the CONTRACTOR as previously documented.
All notices regarding deficiencies and deductions in payment calculations will be initiated by Parks Superintendent or appointed designee, with final authorization by the Parks Superintendent and/or Maintenance Services Manager.
The Parks Superintendent or appointed designee will have full access to all CONTRACTOR’S operations and shall be furnished with every reasonable facility for acquiring full knowledge regarding the progress, workmanship and character of materials used and e mployed in the work.
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B.21 Exclusions
The CONTRACTOR shall NOT be responsible for the maintenance of the following items; however, the CONTRACTOR shall report any issues outlined below to the Parks Superintendent or appointed designee.
• Painting over graffiti
• Fence repair/painting
• Unsafe sidewalks
• Vandalism to marquees and/or monuments
• Damage to City infrastructure resulting from traffic collisions.
SECTION C. DAILY SITE OPENINGS AND SAFETY INSPECTIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance-based punitive penalties and/or liquidated damages outlined in Section K.
C.1 Daily Opening & Safety Inspection
The CONTRACTOR shall ensure parks are opened promptly at 6:00 am every day. Before welcoming the public, a thorough inspection of all park and city facility grounds will be carried out without fail, 365 days a year, including weekends and holidays, except for Joe Davies Heritage Airpark where opening operations shall be conducted weekly Friday through Monday. This inspection aims to identify, document, and promptly address any safety concerns or instances of vandalism. The CONTRACTOR is responsible for ensuring the following tasks are completed by 7:00 a.m. at parks, city facility grounds & transit sites:
• Open parking lot swing gates
• Open park restrooms
• Open tennis, multi-use courts and skate parks.
• Delineate hazards and report them immediately.
• Report any vandalism or property loss, including graffiti. • Remove all litter and debris on city facility grounds, including any accumulation at the entrances of city facilities to ensure clean passage for City staff and the public. • Remove all litter and debris from parks and transit sites.
C.2 Park Playgrounds, Fall Protection Surface Areas, and Exercise Station Equipment
1. Daily inspections of all playground and exercise station equipment fall protection surfaces are mandatory and shall be conducted at the beginning of each day. Sand, wood chip, and any other materials used for fall protection must be meticulously groomed, ensuring cleanliness and removal of any foreign or hazardous items.
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2. Every day, a comprehensive inspection of playground equipment must be carried out to detect any signs of wear, damage, loose hardware, or nuts and bolts. Any identified issues and unsafe conditions must be immediately reported to the Parks Superintendent or appointed designee.
3. Immediate attention must be given to rectify depressions in fall protection surfaces around play equipment. These depressions shall be corrected daily by redistributing sand or wood chips as required to ensure a level surface throughout.
4. During the leveling process, concrete footings must not be left exposed. Proper coverage is essential to prevent trip hazards, and footings should be adequately covered.
• The raking and distribution of sand and wood chips around and beneath playground equipment must maintain a minimum depth of twelve (12) inches. This depth should extend for eight (8) feet beyond all ends of the equipment whenever feasible. If unable to meet this requirement, the CONTRACTOR must promptly inform the Parks Superintendent or appointed designee.
• All playground fall protection surfaces, including sand, wood chips, and any other materials, must be kept free of litter, broken glass, cans, and any other debris that could pose harm or detract from the area's safety and appearance utilizing specialized mechanical equipment. Sand shall be mechanically turned to prevent compaction providing for proper fall attenuation.
5. Equal access play areas and their resilient surfaces must undergo thorough cleaning during park opening operations, including removal of sand, silt, spills, and all debris.
6. Walkways surrounding sand and wood chip play areas, as well as equal access areas, should be swept regularly, with any displaced material returned to the designated play areas.
7. Horseshoe pit sand, disc golf tee stations, and exercise equipment station surface materials must undergo daily inspections and grooming at the start of each day. Any foreign or hazardous materials must be removed, ensuring a safe, clean, and level surface.
C.3 Trash Receptacles
1. Exterior trash receptacles will be emptied once daily from Monday through Wednesday, prior to 8:00 a.m., with all waste promptly deposited into designated dumpsters. Trash receptacle lids must be properly set on receptacles after waste is collected, except for Joe Davies Heritage Airpark.
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2. Thursday through Sunday, exterior trash receptacles will be emptied twice daily: first, prior to 8:00 a.m., and then again before 2:30 p.m., except for Joe Davies Heritage Airpark. All waste collected during these times will be promptly disposed of in designated dumpsters.
3. Exterior trash receptacles at Joe Davies Heritage Airpark shall be emptied once daily Friday through Monday prior to 8:00 am.
4. Any portable trash cans will be strategically positioned for convenient public use and, if found displaced, shall be returned to their designated locations each morning.
5. The CONTRACTOR shall utilize city -provided trash can liners in all trash cans and receptacles to maintain uniformity and efficiency.
6. Trash receptacles, lids and surrounding hardscapes shall undergo weekly pressure washing and sanitization necessary to maintain hygienic conditions. See pressure washing section C.6 for operational requirements.
C.4 Dumpster Enclosures and Roll-Off Bins
1. The CONTRACTOR shall keep all dumpster enclosures and roll-off bin areas free from trash and any accumulated or illegally dumped debris.
2. Daily collection and disposal of all trash and debris into designated dumpsters is mandatory.
3. Dumpster enclosures shall be pressure washed weekly or as directed by the Parks Superintendent or appointed designee. See pressure washing section C.6 for operational requirements.
C.5 Hardscape Maintenance
1. During daily opening operations, the CONTRACTOR shall blow down all walkways, steps, hard court areas, picnic pavilions, parking lots, and artificial turf daily. All debris generated from this process must be promptly picked up. Opening operations at Joe Davies Heritage Airpark shall be conducted weekly Friday through Monday.
2. During daily opening operations, all trash, accumulated debris, and any illegally dumped materials in city park and facility entryways, walkways, steps, hard court areas, picnic pavilions, and parking lots must be collected by the CONTRACTOR and deposited into designated dumpsters. Opening operations at Joe Davies Heritage Airpark shall be conducted weekly Friday through Monday.
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3. When working in proximity to city facilities, the CONTRACTOR is permitted to utilize power equipment strictly between the hours of 6:00 a.m. and 7:30 a.m., unless otherwise authorized by the Parks Superintendent or appointed designee.
C.6 Pressure Washing Operations
Prior to pressure washing, the CONTRACTOR shall properly pick up and dispose of any solid waste. Oil and solvent spills must be properly contained and cleaned up with an approved absorbent product, according to applicable regulatory requirements including Title 40 CFR 112 as it pertains to Spill Prevention, Control and Countermeasure. All pressure washing operations shall utilize high -pressure hot water equipment to ensure effective sanitization necessary to promote public health & safety. The water temperature should be maintained at a minimum of 200 degrees Fahrenheit for faster cleaning and drying time and a measurable reduction of germs. The pressure washing equipment must be capable of delivering a pressure of 3500 PSI (pounds per square inch) for optimal cleaning performance and have vacuuming capabilities for simultaneous removal of standing water & debris.
Additionally, pressure washing equipment shall be operated by trained personnel in accordance with applicable safety, and manufacturer specifications to achieve safe, thorough, and effective grounds sanitizing, ensuring each employee or agent on behalf of the CONTRACTOR is trained and knowledgeable with the equipment providing for appropriate and safe operation per Cal/OSHA Tile 8 CCR Sec. 3203. The city may mobilize CONTRACTOR pressure washers to assist with graffiti abatement which does not relieve the CONTRACTOR of the comprehensive pressure washing expectations outlined herein. CONTRACTOR pressure washing operations shall not waste water and shall prevent wash water run -off into storm drains. All pressure washing equipment shall be mobilized in proper working order.
Civic Center and City Facility Grounds:
All entryways and walkways shall undergo hot water pressure washing and sanitizing as required a minimum of three times per week to eliminate any foreign objects from surfaces, such as gum, grease, bird droppings, spills, grime, and any unsanitary condition. Additional pressure washing may be required as directed by the Parks Superintendent or appointed designee.
Park & Transit Site Grounds, Amenities and Furnishings:
All grounds, pavilions, ramadas, train shelters, and furnishings at all sites, including tables, benches, cooking grills, bleachers, drinking fountains, bottle fillers, trash receptacles, trash cans, and lids, shall undergo hot water pressure washing and s anitizing to remove all foreign objects from surfaces, such as gum, grease, bird droppings, spills, grime, and any unsanitary condition, as follows:
• September 1 through May 31: Weekly hot water pressure washing or as directed by the Parks Superintendent or appointed designee.
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• June 1 through August 31: Twice Weekly hot water pressure washing or as directed by the Parks Superintendent or appointed designee.
• Additional pressure washing may be required as directed by the Parks Superintendent or appointed designee.
Tennis, Basketball, Pickleball Courts:
All exterior courts, including tennis, basketball, and pickleball courts, shall undergo weekly pressure washing per sports surface manufacturer recommendations or as directed by the Parks Superintendent or appointed designee. CONTRACTOR shall prevent any damage to all painted and sports court surfaces.
Dumpster Enclosures:
Hot water pressure washing of all dumpster enclosures is required on a weekly basis or as directed by the Parks Superintendent or appointed designee.
Joe Davies Heritage Airpark:
Pressure washing operations at Joe Davies Heritage Airparks shall be conducted as requested by the Parks Superintendent or appointed designee.
C.7 Grounds Furnishings
1. Daily inspections of picnic tables, benches, bleachers, and all other grounds furnishings shall be conducted to identify any graffiti, carvings, loose planks or braces, cleanliness issues, or repair needs. Any observed issues must be immediately reported to the Parks Superintendent or appointed designee.
2. Cooking grills will be thoroughly cleaned to remove ashes, partially burned charcoal, garbage, and leftover food every day. Additionally, grills shall undergo inspections for any repair requirements, with any identified issues immediately reported to the Parks Superintendent or appointed designee.
3. Entire picnic pavilion, train shelter and park and ride areas shall always be maintained free from all litter and debris.
4. All tacks, staples, strings, and other objects adhered to pavilion structures by park patrons must be removed daily to maintain a clean and safe environment.
C.8 Drinking Fountains
The CITY shall be responsible for the repair or replacement of drinking fountains and bottle-filling stations. The CONTRACTOR shall immediately report any malfunctioning or vandalized drinking water sources to the Parks Superintendent or appointed designee.
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C.9 Swales, Drains and Grates – All Sites
Drainage infrastructure including inlet structures, channels, gutters, and drains within Park, City facility and Transit Site grounds and up to the edge of all asphalt pavement shall be kept free of vegetation, debris, and algae to allow the unrestricted flow of water. Plugged drains and missing or damaged grates shall be immediately reported to the Parks Superintendent or appointed designee.
1. Swales shall be inspected and kept clear of all silt, debris, and litter to allow for continuous flow of water.
2. Drains and collection boxes shall be cleared of all debris and kept in a clean condition.
3. Drain grates shall be inspected to mitigate hazards. The CONTRACTOR shall immediately inform the Parks Superintendent or appointed designee of any broken or missing grates and delineate any hazards for public safety.
SECTION D. TURF MAINTENANCE
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punitive penalties and/or liquidated damages outlined in Section K.
D.1 Pre-Mowing Operation
In accordance with California Department of Industrial Relations Labor Board General Industry Safety Order 3563, prior to each mowing operation, a knowledgeable and responsible employee must conduct site inspections to assess the feasibility of mowing safely and effectively without damaging turf. It is imperative to avoid shredding litter with mowers, driving over and breaking glass bottles, and traversing excessively wet turf areas.
All debris, including glass, paper, and other waste, must be removed, and disposed of in designated dumpsters. The CONTRACTOR is responsible for maintaining appropriate turf grade, including on-going flagging & backfilling of depressions or rodent burrows with city provided sand & compost.
Mower operators shall avoid damaging turf, tree trunks, fences, irrigation systems, utilities, and infrastructure within or contiguous to all turf areas. Any damage caused by mowers shall be promptly reported to the Parks Superintendent or appointed desig nee. The use of recycling mowers is mandatory.
D.2 Turf Mowing
Turf maintenance requires the use of power mowers, meticulously maintained to always have sharp blades, regularly cleaned, and sterilized to prevent importation of foreign grasses, weeds & diseases. Mowers shall be operated to achieve a smooth, even cut, effectively processing
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clippings to prevent any windrowed clumps or remnants after mowing is completed. Tattering, shredding, bruising, or tearing of turf grass blades is not permitted. All mower safety features shall remain in place to protect the operator and the public. The Parks Superintendent or appointed designee may adjust the following cutting heights as required.
Turf Type Cutting Height
Passive Turf Areas 3 inches
Multi-Use Fields 2.5 inches
Soccer Fields 1.5 inches
Softball Fields 1.5 inches
Meadow Grasses 12 inches
As cold tolerant Bermuda sports turf approaches dormancy, typically beginning in September, cutting heights should be raised to 2” providing for additional turf depth to promote wear tolerance during dormancy.
D.3 Non-Mowed Meadow Grasses
Power string trimmers may be used to trim non -mowed meadow grasses and shall have the capability to provide a smooth cut at approximately 12 inches in height. String trimming shall clear blocked irrigation coverage and should not cut the crown of the grass.
D.4 Turf Edging
All turf grass borders, including ball diamond aprons and warning tracks, must be accurately edged during each mowing operation. Turf borders along sidewalks and mow strips shall be edged using a vertical blade edger. The use of string trimmers for this pu rpose is not permitted.
String trimmers may only be used for trimming around appurtenances in turf, such as valve and meter boxes, enclosures, and manhole covers.
D.5 Clipping Pick Up
Mowers that are meticulously maintained to always have sharp blades and operated effectively will not leave excessive clippings after each mowing operation. The presence of excessive clipping remnants indicates non-compliant mowing. Such remnants must be collected and removed from the site before the completion of the day's mowing operations at each site or the end of the workday, whichever comes first. Failure to adhere to this requirement will result in punitive penalties for non-compliance.
D.6 Walkways
Walkways are to be maintained in a weed-free condition. This includes the removal of weeds in all paved and unpaved walkways, in joints, cracks, or other crevices within or adjoining to the curb and gutter, up to the edge of asphalt pavement.
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D.7 Removal of Leaf Litter
Accumulation of leaf and needle litter from all areas including grounds, planters, and turf areas shall be removed in an on -going manner and placed in designated green waste dumpsters. The CITY requires the CONTRACTOR to collect green waste separately from other litter & debris and to dispose of uncontaminated green waste generated by the performance of the work specified herein at specific green waste transfer sites. All uncontaminated green waste shall be transported to locations as directed by the Parks Superintendent or appointed designee and placed in designated green waste bins in compliance with SB 1383 and Palmdale Municipal Code
5.52. D.8 Clean Up
All walkways, trails, parking lots, roadways, or any other areas affected by mowing operations shall be thoroughly cleaned, and all debris removed and disposed of in designated dumpsters before the completion of mowing operations at each site. Any debris g enerated from CONTRACTOR operations must be promptly collected and disposed of in designated dumpsters.
Under no circumstances shall debris be blown into streets, culverts, or adjacent properties.
D.9 Frequency
Minimum Mowing / Trimming Frequencies
Turf Type March – October November – February
Passive Turf Areas Weekly As required to maintain proper height per section D2 Multi-Use Fields Weekly As required to maintain proper height per section D2 Soccer Fields Weekly As required to maintain proper height per section D2 Softball Fields Weekly As required to maintain proper height per section D2 Meadow Grasses Annually or as directed per section D2
D.10 Artificial Sports Turf
The CONTRACTOR shall maintain artificial sports turf according to the manufacturer recommendations. There are 4 basic maintenance operations all artificial sports turf requires. Sweeping, brushing, raking, and aerating. Sweeping ensures cleanliness so that foreign material does not get into the infill. Brushing rejuvenates the matted fibers and levels the top portion of the infill. Raking prevents fibers from matting down and ensures the infill is loosened. Aerating is done with rotating tines designed to penetrate and loosen the infill to avoid minor compaction.
D.11 Artificial Sports Turf Maintenance Frequencies
The CONTRACTOR shall maintain artificial sports turf according to the following maintenance frequencies utilizing equipment approved by the artificial sports turf manufacturer. • Sweeping: As needed to maintain clean fields.
• Brushing: Done every 4-6 weeks.
• Raking: Done every 4-6 weeks.
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• Aerating: Maximum of 3 times per year, beginning in year 2.
Other maintenance operations to be done according to usage include inspecting lines and markings, top dressing infill, and snow removal. The CONTRACTOR shall utilize the artificial turf manufacturer’s official maintenance log to track maintenance and noti fy the Parks Superintendent or appointed designee when any line markings or seams come apart. Adding rubber to the top layer of infill may be necessary in high traffic areas. The city will purchase and supply any materials required to properly maintain artificial sports turf.
Tow Vehicles: The minimum requirement to pull groomers and sweepers is vehicles with at least 20hp and be equipped with turf tires. Vehicles shall not exceed 70 PSI / 10,080 PSF of pressure on the artificial turf.
Setting Sweepers: When setting sweepers for use, the CONTRACTOR shall ensure the brushes never penetrate the infill. Proper removal of debris will only require the brushes to penetrate the top of the fibers.
Setting Groomers: When setting the groomer components for use, the rotating tines should penetrate the infill by ¾”. The rakes should penetrate the infill by ½”. The brushes shall not penetrate the infill. Grooming systems equipped with internal/external rotary brushes should be limited to frequencies of 2-3 times per year.
D.12 Inclement Weather
Inclement weather may prohibit adherence to the scheduled frequency, in which case the Parks Superintendent or appointed designee can redirect CONTRACTOR crews to assist city staff with storm related operations. All maintenance missed due to inclement wea ther shall be resumed during the next scheduled service. Compliance based punitive penalties will be waived when CONTRACTOR is re -directed during inclement weather. If CONTRACTOR support with storm related operations is not required, the city shall not p ay for daily service when CONTRACTOR sends crews home.
SECTION E. PLANTER, MEDIAN AND ROUND -A-BOUT MAINTENANCE
SPECIFICATIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punit ive penalties and/or liquidated damages outlined in Section K.
E.1 Pruning of Plants and Shrubs
Shrubs and other woody plants must be pruned in accordance with ANSI 300 Pruning Standards, latest edition, and species -specific horticultural recommendations. Plants & shrubs shall be maintained within the boundaries of their designated landscaped areas to prevent encroachment
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into walkways, trails, parking spaces, roadways, and private property. Shrubs must be kept to a maximum height of four (4) feet, unless otherwise directed by the Parks Superintendent or appointed designee. Natural pruning to maintain attractive natural s tructure is required. The CONTRACTOR shall prune plants and shrubs to ensure irrigation coverage is not obstructed.
After blooming cycles, all spent blooms must be removed. Hedges should be re-sheared before reaching six (6) inches of new growth. Vines should be pruned as needed to maintain a satisfactory appearance, removing deadwood after new leaf growth in spring and shall be kept securely attached to walls and fences. The CONTRACTOR is responsible for providing labor and equipment at a cost in accordance with Vine Support System Repair bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services.
E.2 Trimming of Ground Covers
Ground cover shall be pruned according to species specific prescribed horticultural practices and to avoid blocking irrigation coverage as directed by Parks Superintendent or appointed designee.
Ground cover shall be maintained within the limits of landscaped areas so as not to encroach into walkways, trails, roadways, and private property.
E.3 Weed Control
The CONTRACTOR shall develop and implement an effective integrated pest management (IPM) program and provide an annual application plan according to a pest control advisor’s recommendation. The pest control advisor’s recommendation shall be aligned with current and emerging science and provide the highest possible efficacy. The CONTRACTOR’s IPM program shall focus on pre -emergence control to reduce continuous post emergence applications, propagation, unsightly living, dying and skeletonized weeds and reco ver time wasted on mechanical abatement. All applications shall be according to product manufacturer labels, regulatory requirements and IPM best management practices. Sole focus on post emergence control is not permitted. Special care must be taken to prevent damage to surrounding plant material during all applications.
The CONTRACTOR shall bear the cost of selective & non -selective pre, and post emergent products, surfactants, and drift control products applied for integrated vegetation management. Additionally, the CONTRACTOR assumes full responsibility and liability for the safe handling and application of all products. The CONTRACTOR shall provide a list of all proposed products and mobilize qualified applicators with effective situational awareness to prevent any regulatory compliance violations, complaints, and liability loss exposure.
Applications shall be scheduled at times when patrons and children are not present, especially at sites adjacent to schools, and around playgrounds. Mechanical weed abatement methods as a measure of control shall indicate non -compliance, are not permitted , and will result in punitive penalties for non-compliance.
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E.4 Planter Grade, Watering Basins, and Mulching
The CONTRACTOR shall be responsible for maintaining watering basins (wells) for plants, shrubs, and trees to ensure effective irrigation, and shall backfill depressions, and rodent burrows as needed to prevent run off or trip hazards. Mulching may be requi red in planter areas as determined by the Parks Superintendent or appointed designee.
Mulch material will be provided by the city and will be accessible to the CONTRACTOR at designated sites.
E.5 Plant & Shrub Rejuvenation Pruning
Rejuvenation pruning operations shall be conducted during the late winter months, and before spring as directed by the Parks Superintendent or appointed designee.
E.6 Plant Material Replacement
The CONTRACTOR shall bear full responsibility for the removal and replacement of plant material lost due to the CONTRACTOR's inappropriate maintenance or negligence, as determined by the Parks Superintendent or appointed designee.
E.7 Green Waste Disposal
The CITY requires the CONTRACTOR to collect green waste separately from other litter & debris.
The CONTRACTOR shall dispose of uncontaminated green waste generated by the performance of the work specified herein in designated green waste dumpsters by compl etion of trimming operations at each site or the end of the workday, whichever occurs first. Uncontaminated trimmings and green waste shall be recycled in compliance with SB 1383 and Palmdale Municipal Code 5.52.
E.8. Litter and Debris Removal
Dumped debris, glass, leaves, paper, and/or other debris blown into all planters shall be removed and disposed of in designated dumpsters daily.
E.9. Removal of Seasonal Leaf Litter
Accumulation of leaf and needle litter from all areas including grounds, planters, and turf areas shall be removed in an on-going manner and placed in designated green waste dumpsters.
E.10 Clean Up
All walkways, trails, parking lots, roadways, or any other areas affected by planter maintenance operations shall be thoroughly cleaned, and all debris removed and disposed of in designated dumpsters before the completion of planter operations at each site. Any debris generated from CONTRACTOR operations must be promptly collected and disposed of in designated dumpsters. Under no circumstances shall debris be blown into streets, culverts, or adjacent properties.
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E.11 Minimum Planter Maintenance Frequency
The CONTRACTOR shall provide and adhere to firm and consistent weekly minimum frequency maintenance schedules, effectively addressing all planter maintenance obligations across the full span of every site.
E.12 Inclement Weather
Inclement weather may prohibit adherence to the scheduled frequency, in which case the Parks Superintendent or appointed designee can redirect CONTRACTOR crews to assist city staff with storm related operations. All maintenance missed due to inclement weather shall be resumed during the next scheduled service. Compliance based punitive penalties will be waived when CONTRACTOR is r e-directed during inclement weather. If CONTRACTOR support with storm related operations is not required, the city shall not pay for daily service when CONTRACTOR sends crews home.
SECTION F. IRRIGATION MAINTENANCE SPECIFICATIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punit ive penalties and/or liquidated damages outlined in Section K.
F.1 Contractor’s Scope of Work
The CONTRACTOR shall assume full responsibility for proper maintenance of all irrigation components downstream of backflow prevention devices. This includes, but is not limited to, the maintenance, repair, and/or replacement of system sleeves, mainlines, irrigation control wires, irrigation control valves, valve diaphragms, valve boxes, quick couplers, quick coupler boxes, gate valves, lateral lines, swing joints, sprinkler heads, and sprinkler nozzles, bubblers, nipples, drip tubing and emitters.
The city will provide all irrigation supplies necessary for the CONTRACTOR’S maintenance of irrigation systems. These materials will be available to the CONTRACTOR at the city’s maintenance center located at 39110 3rd Street East. The CONTRACTOR shall im mediately report irrigation system deficiencies to the Parks Superintendent or appointed designee. This report shall outline areas that are over-irrigated or under-irrigated.
The CONTRACTOR will be tasked with performing seasonal maintenance, such as cleaning out the interior of valve boxes, irrigation controller, and backflow prevention device enclosures, insulating backflow prevention devices and irrigation booster pumps and replacing damaged valve and quick coupler boxes. City and CONTRACTOR staff will inspect irrigation systems exhibiting poor efficiency. Any identified deficiencies shall be promptly addressed by the CONTRACTOR in accordance with the engineering detail drawings and specifications available in Section 6 of the city’s engineering standards.
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F.2 City of Palmdale’s Scope of Work
The city will assume responsibility for the maintenance, replacement, and programming of all irrigation controllers, enclosures, and associated water conservation equipment. Additionally, the city will manage the maintenance and replacement of backflow pr evention devices and enclosures, flow sensors, and pressure regulators as required.
F.3 Reporting of Irrigation Material Use
The CONTRACTOR is required to track and report all irrigation materials used for repairs across all sites, as directed by the Parks Superintendent, or appointed designee. The CONTRACTOR will be provided with a predetermined allocation of irrigation materi als and must report irrigation material usage in keeping with established procedures before requesting additional stock. The CONTRACTOR shall log all irrigation system repairs, including labor and material in the city’s electronic work order management system.
F.4 Irrigation System Testing and Adjustments
All irrigation systems shall undergo inspection and testing on scheduled service days or as necessary when damage is suspected, observed, or reported. These tests must encompass the full span of each irrigation system at each site, ensuring proper coverag e through the repair of any damaged or defective parts. The CONTRACTOR shall cycle irrigation controller(s) through each station, allowing sufficient time as required by the emission devices, to verify their proper function, make necessary adjustments, and repair any observed defects.
Adjustments shall be made to all sprinkler heads, and point source irrigation to ensure proper angle, depth, distribution uniformity, and matched precipitation rates according to design specifications and as directed by the Parks Superintendent or appointe d designee. Irrigation adjustments should prevent excessive runoff onto sidewalks, gutters, trails, roadways, or adjacent properties. Once adjustments and repairs are completed, the CONTRACTOR shall cycle the station again to verify proper operation.
Damaged or defective valve boxes and lids shall be replaced by the CONTRACTOR to ensure safety and functionality, and any inoperable irrigation system component identified within the CONTRACTOR’s scope shall be immediately replaced or repaired. Any issues with items not designated as the CONTRACTOR’s responsibility shall be immediately reported to the Parks Superintendent or appointed designee.
Top of Form
F.5 Irrigation System Repairs
All repairs must adhere to the detail drawings & specifications outlined in Section 6 of the City of Palmdale’s Engineering Standards and comply with industry best management practices. In the case of older irrigation systems, repairs shall bring them up to current standards. This includes installing components such as pressure regulating valves, pressure control dials, pressure compensating screens, seal -a-matic / pressure regulating system (SAM -PRS) sprinklers and rotors, MPR and rotary nozzles, bubbler s, drip tubes, emitters, and check valves ensuring
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matched precipitation rates, distribution uniformity and appropriate operating pressures required for maximized irrigation system efficiency.
Additionally, the CONTRACTOR shall flush lines after repairs to clear any rocks, mud, and debris that could clog nozzles. All repairs must be completed as soon as possible and no later than 24 hours of discovery by the CONTRACTOR or notification by the Parks Superintendent or appointed designee. Any recommended irrigation system modifications must be pre-approved by the Parks Superintendent or appointed designee.
F.6 Irrigation Minimum Service Frequency
The CONTRACTOR shall provide and adhere to firm and consistent irrigation maintenance schedules, effectively addressing all irrigation maintenance obligations across the full span of every irrigation system in each service area meeting or exceeding the fol lowing minimum frequencies.
Program Minimum Service Frequency
Parks & Facility Grounds Weekly
Palmdale Transportation Center Weekly
Park & Rides Biweekly
F.7 Inclement Weather
Inclement weather may prohibit adherence to the scheduled frequency, in which case the Parks Superintendent or appointed designee can redirect CONTRACTOR crews to assist city staff with storm related operations. All maintenance missed due to inclement wea ther shall be resumed during the next scheduled service. Compliance based punitive penalties will be waived when CONTRACTOR is re -directed during inclement weather. If CONTRACTOR support with storm related operations is not required, the city shall not p ay for daily service when CONTRACTOR sends crews home.
F.8 Irrigation Staff Training Expectation
The CONTRACTOR shall guarantee that all personnel engaged in irrigation system maintenance are fully trained and demonstrate a comprehensive proficiency in all aspects of engineered irrigation systems. The CONTRACTOR’S irrigation maintenance team must have the capability to troubleshoot and resolve a full range of irrigation system issues promptly and effectively.
The CONTRACTOR Supervisor or Lead Worker overseeing irrigation technicians must hold professional certification as an Irrigation Contractor and/or Irrigation Technician accredited by recognized bodies such as the Irrigation Association and/or California La ndscape Contractors Association.
F.9 Irrigation System Maintenance Staffing
The CONTRACTOR shall deploy dedicated irrigation maintenance personnel, separate from other crews mobilized for other functions, ensuring adequate staffing to meet the requirements outlined herein. The city requires the CONTRACTOR to furnish well -trained and certified
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irrigation maintenance staff outfitted with the necessary tools and equipment, including wire tracing, and locating devices. The CONTRACTOR must also provide effective supervision to ensure full compliance with the terms of this agreement.
A detailed, firm, and consistent irrigation maintenance schedule and organizational chart must be provided to the Parks Superintendent or appointed designee. Any alterations to the irrigation maintenance schedule or staff assignments must be pre -approved by the Parks Superintendent or appointed designee.
The CONTRACTOR is required to provide year-round staffing to address irrigation system audits, tune ups, renovations, upgrades, and preventative repairs outside the growing season. Irrigation system audits & tune ups shall be coordinated by the Parks Supe rintendent or appointed designee and aligned with existing maintenance schedule, aiming to prepare irrigation systems for subsequent growing season, annual spring planting and green space renovation projects.
SECTION G. INTEGRATED PEST MANAGEMENT SPECIFICATIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punit ive penalties and/or liquidated damages outlined in Section K.
G.1 Use of Restricted Materials
The CONTRACTOR shall develop and implement an effective integrated pest management (IPM) program and provide an annual application plan according to a pest control advisor’s recommendation. The pest control advisor’s recommendation shall be aligned with current and emerging science and provide the highest possible efficacy. The CONTRACTOR’s IPM program shall focus on pre -emergence control to reduce continuous post emergence applications, propagation, unsightly living, dying and skeletonized weeds and reco ver time wasted on mechanical abatement. All applications shall be according to product manufacturer labels, regulatory requirements and IPM best management practices. Sole focus on post emergence control is not permitted. Special care must be taken to prevent damage to surrounding plant material during all applications. The CONTRACTOR’s IPM program shall include developed and undeveloped parkland.
The CONTRACTOR shall bear the cost of selective & non -selective pre, and post emergent products, surfactants, and drift control products applied for integrated vegetation management. Additionally, the CONTRACTOR assumes full responsibility and liability for the safe handling and application of all products. The CONTRACTOR shall provide a list of all proposed products and mobilize qualified applicators with effective situational awareness to prevent any regulatory compliance violations, complaints, and liability loss exposure.
Applications shall be conducted at times when patrons and children are not present, especially at sites adjacent to schools, and around playgrounds. Mechanical weed abatement methods as
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a measure of control shall indicate non-compliance, are not permitted, and will result in punitive penalties for non-compliance.
IPM products utilized by the CONTRACTOR shall be limited to materials approved by the State of California Department of Pesticide Regulation. The CONTRACTOR shall provide associated product labels and product Safety Data Sheets. All restricted materials applied by the CONTRACTOR shall conform to Los Angeles County Department of Weights and Measures, Agricultural Commissioner regulations.
G.2 Licenses, Certificates, and Records
Selective and non-selective, pre and post emergence IPM products shall be administered solely based on recommendations from a licensed pest control advisor and only applied by trained and qualified applicators.
Comprehensive records of all herbicide and pesticide applications must be meticulously maintained in accordance with the regulations set forth by the relevant authorities. Detailed and actionable application logs shall be submitted weekly or bi -weekly, ac cording to the corresponding service area maintenance frequency. Application logs shall be submitted to the Parks Superintendent or appointed designee.
G.3 Drift Control
Drift control measures shall be exercised during all spray applications. Applications shall be scheduled at times when patrons and children are not present, especially at sites adjacent to schools, and around playgrounds. The CONTRACTOR shall implement all precautionary measures necessary to ensure public and worker safety.
G.4 Chemical Edging
Chemical edging may be employed along walls, enclosures, posts, and fences where the repeated use of string trimmers may cause damage, or as directed by the Parks Superintendent or appointed designee.
In turf areas where trees are present, herbicide treatment shall be consistently applied to create a buffer zone extending six (6) to twelve (12) inches around the tree's basal flares. This buffer zone is intended to safeguard the trees from mechanical damage. The contractor shall ensure that these protective rings always remain free from weeds.
G.5 Public Notices
The CONTRACTOR is required to comply with posting of all necessary application notifications in accordance with the product manufacturer's recommendations and relevant regulatory agency requirements. IPM products shall not be applied until written authorization is obtained from the Parks Superintendent or appointed designee. Moreover, restricted materials may solely be applied by trained applicators under the supervision of a Qualified Applicator Certificate holder.
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SECTION H. TREE MAINTENANCE SPECIFICATIONS
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based punit ive penalties and/or liquidated damages outlined in Section K.
H.1 Minor Tree Maintenance Operations
The CONTRACTOR shall conduct minor tree maintenance within the full span of each service area as directed by the Parks Superintendent or appointed designee. Tasks include guying, staking, retying, removal of tree stakes, tree pruning to remove suckers, wat er sprouts, and broken branches. Tree pruning shall adhere to ANSI 300 pruning standards, ensuring safety, aesthetic appeal, balance, health, and adequate line of sight for municipal signs and pedestrian sidewalk clearance. The city will supply tree stakes , tree ties, and guying material. Non -compliance with these requirements will result in compliance-based punitive penalties.
H.2 Pruning
Minor pruning is typically effective at any time of the year with minimal impact on the tree.
However, for optimal growth and rapid wound closure, pruning is best done before the spring growth flush. Some trees, such as maples and birches, may "bleed" if p runed early in spring, though this is generally harmless.
Certain tree diseases, like oak wilt, can spread through pruning wounds during active transmission periods. Therefore, pruning cuts shall always be minimized and susceptible trees should not be pruned during these times.
Heavy pruning just after the spring growth flush should be avoided. At that time, trees expend a great deal of energy to produce foliage and early shoot growth. Removal of a substantial percentage of foliage at this time can stress the tree. When to prune section contains consumer information provided by the International Society of Arboriculture.
H.3 Making Proper Pruning Cuts
Pruning cuts should be made just outside the branch collar. The branch collar contains trunk or parent branch tissue and should not be damaged or removed. If the trunk collar has grown out on a dead limb to be removed, make the cut just beyond the collar. Do not cut the collar.
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If a large limb is to be removed, its weight should first be reduced. Making an undercut about 12 to 18 inches from the limb’s point of attachment accomplishes this. Make a second cut from the top, directly above or a few inches farther out on the limb. Doing so removes the limb, leaving the 12- to 18-inch stub. Remove the stub by cutting back to the branch collar. This technique reduces the possibility of tearing the bark. T ree pruning shall be performed based on the following categories with the intent of developing structurally sound trees symmetrical in appearance with the proper vertical and horizontal clearance. All pruning and trimming operations shall be in accordance with ISA Standards.
(a) All suckers and sprouts shall be cut just outside the bark branch collar. (b) All structural weaknesses such as split branch unions, trunks, limbs, or severe damage of any kind shall be immediately reported to the Park Superintendent or appointed designee.
(c) All trimmings and debris shall be removed and disposed of offsite at the end of each day’s work.
(d) Under no circumstances will stripping of lower branches be permitted in trees of 8” DBH or less. Lower branches shall be retained in a “tipped back” or pinched condition. Upon approval of the Parks Superintendent or appointed designee, skirting of lower branches may be done to mitigate irrigation coverage issues.
H.4 Staking, Guying and Tying
Trees, which shall be staked, fall into the following categories:
(a) Replacement of missing or damaged stakes before the tree is fully rooted, anchored and independently upright.
(b) Cases where a tree has been damaged and requires tree support systems to recover.
(c) New trees or recently planted trees which have not previously been staked or guyed.
THE CONTRACTOR shall use rubber cinch ties or guy wire materials in accordance with the CITY’s Landscape Engineering Standard Details P-2, P-3, and P-4. (Appendix F - G)
SECTION I. ADDITIONAL SERVICES
I.1 Sports Turf Mowing
The Parks Superintendent or appointed designee may request additional mowing at certain high wear sports fields where fertigation to promote sports turf recovery and sustainability causes accelerated growth. Additional mowing shall conform to the cutting heights specified in section D.2 and be performed during the same five (5) day work week as, and in addition to weekly scheduled mowing.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the sports turf mowing bid in the Additional Services Fee Schedule Exhibit of the resulting Contract
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for Services to conduct additional mowing as directed by Parks Superintendent or appointed designee.
I.2 Turf Vegetation Control Applications
The Park Superintendent or appointed designee may request broadleaf pre + post emergent or non-selective product applications conducted according to the city’s pest control advisor recommendation for effective control of target broadleaf weeds or grow & ki ll of existing turfgrass.
Equipment
The CONTRACTOR’S spray equipment shall be capable of effectively applying herbicides or control agents to manage unwanted vegetation on various turf areas, including, sports fields, multi-use, and passive turf areas. The spray equipment shall include a dur able tank with 300 - gallon capacity, equipped with a reliable pump and agitation system to ensure proper chemical mixing and consistent pressure during spraying operations.
Additionally, the CONTRACTOR’S spray equipment shall include a chemical -resistant hose with quick-connect fittings and a sturdy reel for convenient deployment and storage. The spray gun shall be ergonomically designed for comfortable handling and offer adjustable nozzles for precise control over spray patterns and volume. The rear -mounted boom shall be capable of efficient coverage of larger turf areas, with adjustable width and height to accommodate different application needs. An in-cab pressure gauge for real-time pressure monitoring and boom section control for enhanced precision is required.
The CONTRACTOR shall supply spray equipment and qualified applicator at a cost in accordance with the Turf Vegetation Control Applications bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to effectively manage broadleaf weeds in turf as directed by Parks Superintendent or appointed designee. The city will purchase and supply turf broadleaf pre & post emergence control products.
I.3 Aeration
Passive turf areas in city parks, facility grounds and transit sites typically undergo a minimum of three aerations during each growing season, with additional aerations in sports and multi -use turf areas necessary for turf recovery and sustainability as directed by the Parks Superintendent or appointed designee. The CONTRACTOR shall be equipped to effectively provide the following aeration services.
Knife or Slice Aeration:
Shall occur 3 to 8 times per year based on turf type and wear, via slicing the turf rhizomes and soil to a depth of 4.5” utilizing an approved slice aeration machine. Knife or slice aeration shall be done in 1 direction except during sports turf renovation periods where slice aeration will be done in two directions within closed fields.
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Plug or Core Aeration:
Shall occur a minimum of once a year as part of turf renovation operations, creating holes for top dressing to be drug into, via removal of ½ inch diameter by 2 -inch-deep cores spaced no more than 6 inches apart, utilizing an approved mechanical hollow core aeration machine. Plug or core aeration shall be done in 2 directions. All plugs must be thoroughly pulverized and the material drug into aeration holes.
Deep, Fracture Tine Aeration:
Shall occur a minimum of once a year as part of turf renovation operations to break up compaction via fracturing of the soil up to a depth of 7.5”, and at a minimum rate of 4.5 acres per hour, utilizing an approved deep fracture tine aeration machine. Deep fracture time aeration shall be done in 2 directions.
The CONTRACTOR shall be equipped to provide aerations as specified above and as requested by the Parks Superintendent or appointed designee. All aerators shall be operated with tractors that meet or exceed manufacturer horsepower requirements and be prope rly weighted or hydraulically powered to operate effectively and achieve intended results.
To prevent damage during aeration, the CONTRACTOR shall flag all irrigation system fixtures. Any irrigation system damage resulting from aeration operations shall be promptly reported to the Parks Superintendent or appointed designee and immediately repair ed at the expense of the CONTRACTOR.
After aeration, all walkways, trails, roadways, right of ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. Soil plugs must not be left on turf, trails, sidewalks, roadways, or adjacent properties.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the various aeration bids in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct aeration as directed by the Parks Superintendent or appointed designee.
I.4 Verti-Cutting
Turf areas in city parks, facility grounds and transit sites typically undergo annual verti-cutting, done during spring de -thatching to improve surface conditions and during turf renovation operations for improved seed to soil contact utilizing a "vertical cut", tractor PTO powered turf renovator machine. The Parks Superintendent or appointed designee will determine the degree of cut, typically light, medium, or heavy verti-cutting, as required for each site.
To prevent damage during verti-cutting, the CONTRACTOR shall flag all irrigation system fixtures.
Any irrigation system damage resulting from verti-cutting operations shall be promptly reported to the Parks Superintendent or appointed designee and immediat ely repaired at the expense of the CONTRACTOR.
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All thatch and organic matter generated by CONTRACTOR’S verti -cutting operations shall be promptly collected by the end of each workday. The Contractor is responsible for removal of thatch and organic matter, typically done by vacuuming, immediately after verti-cutting and appropriately disposing of material in designated green waste dumpsters.
After verti-cutting, all walkways, trails, roadways, right of ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the turf verti -cutting bids in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct verti-cutting as directed by the Parks Superintendent or appointed designee.
I.5 Turf Over-Seeding & Top Dressing
Various turf areas in city parks, facility grounds and transit sites typically undergo annual over- seeding and/or top -dressing, during turf renovation periods when soil temperatures are above 60 degrees. All equipment utilized for over -seeding and top-dressing operations must be rated for industrial use and be suitable to operate ef ficiently in municipal park systems. This includes but is not limited to:
• Tractor-mounted seed spreaders and slit seeders with precision seed metering capabilities.
• Top dressing machines with 4 cubic yard minimum capacity, capable of uniform and efficient application of compost, sand, and blends.
• Utility vehicles, trucks and trailers appropriately rated for safely transporting equipment and materials.
Prior to over-seeding and top-dressing, the CONTRACTOR and Parks Superintendent or appointed designee shall assess irrigation coverage, soil moisture, compaction, thatch buildup, clumping, mounding and drainage problems. The Parks Superintendent or appoin ted designee may mobilize the CONTRACTOR to address any identified issues through aeration, verti -cutting, vacuuming, and spreading of soil conditioners as necessary to ensure optimal conditions for seed- to-soil contact, seed germination and turf growth. The city shall provide soil conditioners, compost, sand, or blends, fertilizers, seed, and roll-off bins for disposal of green waste.
Over-Seeding:
The city shall provide high-quality seed varieties suitable for each application. The CONTRACTOR shall calibrate seed spreaders or slit seeders according to seed type and application rate, ensuring uniform coverage across the full span of pre-determined turf areas. The CONTRACTOR shall over- seed turf in multiple directions, per seed manufacturer recommendations to achieve thorough seed distribution and improved seed-to-soil contact. Seed shall be applied at the recommended rates, adjusting as required for variations in turf density or wear patterns.
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Top Dressing:
The city shall purchase and supply top-dressing materials such as sand, compost, or blends based on soil agronomic testing and specific requirements at each site. The CONTRACTOR shall utilize top dressing machines with a 4 cubic yard minimum capacity, to apply a uniform layer of top - dressing material across the turf surface, spreading the material evenly at the desired thickness, typically between 1/8” to 1/2”, taking care to avoid excessive buildup. After top dressing, the CONTRACTOR shall drag the material in as many passes and directions as necessary to distribute material into core aeration holes and the turf canopy, neatly grooming material as required to provide a smooth and level surface.
After over-seeding and top-dressing, all walkways, trails, roadways, right-of-ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. Seed and top -dressing materials must not be wasted.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the over-seeding and top -dressing bids in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct those services as directed by the Parks Superintendent or appointed designee.
I.6 Fertilization and Soil Conditioning
In city parks, facility grounds, and transit sites where fertigation systems are not available, all turf and planter areas may undergo a minimum of three granular fertilizer applications during each growing season, with additional fertilizer and soil condi tioner applications as directed by the Parks Superintendent or appointed designee.
The CITY will purchase and supply granular fertilizer and soil conditioning products which will be made available to the contractor at the city’s maintenance center located at 39110 3rd Street East.
Turf Fertilization:
Turf shall be free of moisture at the time of fertilizer application, with applications limited to irrigated green spaces. Fertilizer will be mechanically broadcast according to the manufacturer’s recommendations. After cleaning fertilizer from hardscapes, all fertilized areas shall be thoroughly soaked immediately after the fertilizer is broadcast. The CONTRACTOR is responsible for proper calibration and operation of fertilizer spreaders.
Planter Fertilization:
Fertilizer will be mechanically broadcast according to the manufacturer suggested application rates. Fertilizer applications shall be limited to irrigated green spaces and be done in a manner to prevent fertilizer build up in the plant crown and foliage. I n the case of point source irrigated green spaces, fertilizer shall be watered in utilizing potable water tenders, buggies or hoses and quick couplers. The CONTRACTOR is responsible for proper calibration and operation of fertilizer spreaders.
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After all granular material applications, all walkways, trails, roadways, right of ways, or other areas affected shall be thoroughly cleaned before moving on to the next site. Fertilizer and soil conditioners must not be wasted.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the Fertilization & Soil Conditioning bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct those services as directed by the Parks Superintendent or appointed designee.
I.7 Sports Turf Renovation - Hydroseeding
Sports turf renovation for high wear fields is vital for providing safe and high -quality playing surfaces for our community. Renovations are indispensable for safeguarding the integrity of the fields, maintaining optimal playing conditions, and mitigating safety hazards resulting from over- use and extensive wear and tear. The process must encompass measures to prevent weed pressure on germinating turf seed, enhance soil health & fertility according to agronomic testing, alleviate compaction, rectify uneven surfaces, and address drainage issues. Sports turf renovations shall be accomplished by hydro-seeding, as directed by the Parks Superintendent or appointed designee.
1. The City will provide and install chain link temporary fencing with galvanized, round posts driven at a minimum of 12 feet on center, to a depth of 18” to 24”. Fence panels shall be securely bracketed to each other and tied with metal wire to driven posts at top, middle and bottom of the fence panels.
2. The CONTRACTOR shall prevent damage to public and private property, including all improvements leading to & adjacent to work areas.
3. The CONTRACTOR shall stage equipment in designated areas as directed by the Parks Superintendent or appointed designee.
4. City staff will conduct grow and kill operation on existing turf, according to best management practices and per the Parks Superintendent or appointed designee. A minimum of three non -selective product applications shall be conducted according to pest con trol advisor’s recommendation, scheduled in two -week intervals allowing for effective treatment of new growth resulting from applied irrigation. One application before turning soil and two after soil is turned and leveled before hydroseeding.
5. The CONTRACTOR shall locate, flag and swing irrigation heads below the depth of tilling.
6. The CONTRACTOR shall locate & flag all valve & quick coupler boxes, to be protected in place.
7. The city will purchase, and supply soil conditioners as required by agronomic testing for the CONTRACTOR to broadcast onto field before tilling process.
8. The CONTRACTOR shall utilize a stone burrier or reverse rotation tiller such as a Blecavator BMV 210 to homogenously blend conditioned soil in two directions, to a depth of 8”, then wheel roll and compact soil profile after tilling process.
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9. At this point, the city may mobilize a laser leveling contractor who shall survey soccer field for existing elevations, determine final grading percentages based on survey, and laser grade conditioned soil profile to pre -determined grade percentages matchi ng slope to existing contours to allow for surface drainage towards existing gutters & drains, according to initial field survey +/-1/4”. Final grading shall be inspected and approved by city staff.
10. The CONTRACTOR shall swing irrigation heads back in place, ensuring proper height, alignment, distribution uniformity & head-to-head coverage.
11. The city shall irrigate the field for one week, then conduct the final non-selective product application after the soil conditioning and leveling process to abate any plant in the initial phase of germination from the underground seed bank.
12. Upon verification of effective weed abatement, the CONTRACTOR shall hydro seed entire field. The city shall supply seed, mulch, binder, and fertilizer for CONTRACTOR to apply according to manufacturer recommendations.
13. City staff shall coordinate irrigation programming to irrigate hydroseed immediately after installation and will monitor and adjust irrigation programs as required through establishment.
14. Any private or public improvements damaged by CONTRACTOR while conducting scheduled work shall be replaced in kind at the CONTRACTOR’S expense within 5 working days from the date of damage, unless otherwise authorized by City staff.
15. CONTRACTOR shall be responsible for cleanup of all walkways, trails, parking lots and all other public or private property dirtied by CONTRACTOR’S operations before de - mobilization.
16. The CONTRACTOR shall maintain in place any temporary fencing to protect renovation site. Temporary fencing shall remain in place according to the direction given by the Parks Superintendent or appointed designee.
17. The CONTRACTOR is responsible for monitoring renovation through establishment.
The CONTRACTOR shall supply equipment and qualified labor at a cost in accordance with the sports turf renovation bid in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to conduct sports turf renovation as directed by the Parks Superintendent or appointed designee.
I.8 Turf Colorant Applications
As the City works to restore proper turfgrass types according to the intended use and wear levels of specific areas, green turf colorant applications may be required in un-renovated turfgrass areas infested with common Bermuda grass and in sports fields where cold tolerant Bermuda grasses lose some color during dormancy. The application of turf colorant shall be conducted at least 2 weeks before Bermuda grasses go dormant, typically the first or second week of September and after the final mow of the growing season.
The CONTRACTOR shall mix colorant and spray and stay, thoroughly agitate and apply according to manufacturer recommendation in two directions.
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The CONTRACTOR will provide equipment and labor to conduct season turf colorant applications at the cost specified in the Additional Services Fee Schedule Exhibit of the resulting Contract for Services to apply turf colorant as directed by Parks Superintendent or appointed designee. The city shall purchase and supply turf colorant and spray and stay materials which shall be accessible to the CONTRACTOR at the city’s maintenance center located at 39110 3rd Street East.
I.9 General Improvements
To maintain the desired aesthetic appeal of City green spaces, annual improvements and renovations may be necessary. This includes demolition, grading, irrigation improvements, modifications and new installations, incorporation of soil conditioners and fertilizers, installation of new plant material, trees, decomposed granite, rock mulches, and application of pre-emergent products. The CONTRACTOR will provide equipment and labor for all associated functions at the costs specified in the Additional Service s Fee Schedule Exhibit of the resulting Contract for Services renovate green spaces as directed by Parks Superintendent or appointed designee. The city shall purchase and supply soil conditioners, fertilizer, irrigation materials, rock mulch materials, new plant material, and pre -emergent products, which shall be a ccessible to the CONTRACTOR at the city’s maintenance center located at 39110 3rd Street East.
SECTION J. TRAFFIC CONTROL SPECIFICATIONS
Traffic Control standards are applicable to all work performed under the resulting Agreement and are subject to Compliance-Based Punitive Penalties as defined in Section L.
J.1 Traffic Control Requirements
The CONTRACTOR is responsible for providing all necessary work zone safety delineation at each work site, encompassing the design and implementation of all temporary work zone traffic control measures in compliance with the latest edition of the California Manual on Uniform Traffic Control Devices. This includes providing all labor and equipment necessary for the proper implementation of temporary work zone traffic control. Moreover, high -visibility arrow and message boards must be utilized when operating on all major arterial streets.
J.2 Traffic Control & Encroachment Permit
All traffic control devices and layouts shall conform to the latest edition of the California Manual of Uniform Traffic Control Devices. Applicant shall submit, for City review, an engineered traffic control plan when the proposed construction work involves any of the following conditions: (1) Moving traffic over the street centerline; (2) Reducing the number of travel lanes by more than one lane; (3) Any road closure (one or two-way); and/or (4) Any work performed within 250 feet of a traffic signal.
In addition, at the discretion of the Director of Public Works and/ or City Engineer, an engineered traffic control plan may be required for other work impacting the public right -of-way. The CONTRACTOR is solely responsible for the traffic control design a nd implementation. Furthermore, the CONTRACTOR is responsible for maintaining the approved traffic control plan for the construction zone on a 24 -hour basis. The traffic control plan shall
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remain in place until work is completed. Any street closure will require the approval of the Deputy Director of Public Works.
J.3 Traffic Control Conditions
Emergency vehicle access shall always be maintained. Access to private property shall always be maintained, unless otherwise authorized by the City of Palmdale. All traffic signs, traffic control devices and traffic control procedures shall conform to the California Manual on Uniform Traffic Control Devices, latest edition.
SECTION K. COMPLIANCE-BASED PUNITIVE PENALTIES, LIQUIDATED DAMAGES,
AND PROPERTY DAMAGE RESTITUTION
The City requires full completion of all tasks outlined herein within the entire span of all parks, city facility grounds, the Palmdale Transportation Center, and Palmdale Park & Rides. Failure to meet this expectation will result in compliance -based puni tive penalties and/or liquidated damages.
K.1 Compliance-Based Punitive Penalties
Penalties shall apply to the following sections:
Section B. General Maintenance Specifications
Section C. Daily Site Openings and Safety Inspections Specifications Section D. Turf Maintenance Specifications
Section E. Planter, Median and Round-a-Bout Maintenance Specifications Section F. Irrigation Maintenance Specifications
Section G. Integrated Pest Management Specifications
Section H. Tree Maintenance Specifications
Section I. Additional Services Specifications
K.1.1 RECURRING SERVICES
A. Parks, City Facility Grounds, and Transportation Center Minimum Service Frequency: Daily Openings and Weekly Maintenance In cases of CONTRACTOR non -compliance with the specifications in Sections B through J, penalties will be levied per incident, calculated based on the respective monthly service fee for the corresponding site and infraction, and deducted from the monthly services invoice. For the first violation, a penalty of 50% will be imposed, escalating to 75% for a second violation, and 100% for a third. Subsequent violations beyond the third will incur Liquidated Damages. The Parks Superintendent, or appointed designee will notify the CONTRA CTOR both verbally and in writing of every instance of non-compliance.
If the CONTRACTOR's performance is deemed unsatisfactory, the Parks Superintendent or appointed designee reserve the right to suspend CONTRACTOR operations at any time.
First Violation Second Violation Third Violation Fourth Violation 50% penalty 75% penalty 100% penalty Subject to Liquidated Damages
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B. Palmdale Park & Rides
Minimum Service Frequency: Daily Openings and Biweekly Maintenance In cases of CONTRACTOR non -compliance with the specifications in Sections B through J, penalties will be levied per incident, calculated based on the respective monthly service fee for the corresponding site and infraction and deducted from the monthly services invoice. For the first violation, a penalty of 50% will be imposed, escalating to 75% for a second violation, and 100% for a third. Subsequent violations beyond the third will incur Liquidated Damages. The Parks Superintendent, or appointed designee will notify the CONTRA CTOR both verbally and in writing of every instance of non-compliance.
If the CONTRACTOR's performance is deemed unsatisfactory, the Parks Superintendent or appointed designee reserve the right to suspend CONTRACTOR’S operations at any time.
First Violation Second Violation Third Violation
50% penalty 100% penalty Subject to Liquidated Damages
K.1.2. ADDITIONAL SERVICES
Minimum Frequency: As Requested
The city expects full compliance with the technical specifications outlined in Section I. In cases of CONTRACTOR non -compliance, penalties will be assessed per incident at each site. A first violation will incur a penalty of $500, a second violation $1,000 , and a third violation $1,500.
These penalties will be deducted from the monthly maintenance services invoice. Should the CONTRACTOR fail to comply, the Parks Superintendent or appointed designees reserve the right to suspend CONTRACTOR operations at any time. The Parks Superintendent, or appointed designee will notify the CONTRACTOR both verbally and in writing of every instance of non - compliance.
First Violation Second Violation Third Violation
$500 penalty $1,000 penalty $1,500 penalty
K.2 Traffic Control
The city will accept NO less than complete implementation of all traffic control and safety delineation required at each work site as per the California Manual on Uniform Traffic Control Devices, latest edition and as specified in Section J. The Parks Superintendent, or appointed designee will notify the CONTRACTOR both verbally and in writing of every instance of non - compliance with the Manual on Uniform Traffic Control Devices.
In cases of CONTRACTOR non-compliance, penalties will be assessed per incident at each site. A first violation shall result in a $500 penalty, a second violation shall result in a $1,000 penalty and a third violation shall result in a $1,500 penalty. Penal ties will be deducted from the monthly
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maintenance services invoice. If CONTRACTOR is in non-compliance, the Parks Superintendent or appointed designee can suspend CONTRACTOR’S operations at any time.
First Violation Second Violation Third Violation
$500 penalty $1,000 penalty $1,500 penalty
K.3 Liquidated Damages
CONTRACTOR shall be subject to Liquidated Damages if continued compliance -based maintenance violations occur as defined in Section K.1 above.
It shall be agreed by the parties to the Agreement that time is of the essence, and in the event of a delay in starting the work or the delivery of the equipment, goods, services, and personnel required for project implementation and training or equipment beyond agreed upon date, damage will be sustained by the City and t hat it is or will be impractical to determine the actual amount of the damage caused by reason of such delay. It is therefore agreed that the successful Contractor will pay to the City the sum of twenty-five hundred dollars ($2,500) for each working day delay in completing the schedule set by the Contractor, as set forth in the Agreement beyond any timeline or due date, or authorized extension.
These damages shall be deducted from any monies due, or which may thereafter become due, to the successful Contractor under the Agreement or may be recovered by the City through any lawful means. The successful Contractor will be granted an extension of ti me and will not be assessed liquidated damages for any portion of the delay in performance which would be excused pursuant to the force majeure provisions of the Agreement, provided that the successful Contractor shall notify the City’s representative in w riting of the causes of delay within one (1) business day from the beginning of any such delay. The successful Contractor shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.
K.4 Force Majeure
The time period(s) specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but no t restricted to, acts of God or of the public enemy, unusually severe weather (to be determined by City staff), fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor will within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay.
The City will ascertain the facts and the extent of the delay and extend the time for performing the services for the period of the enforced delay when and if the judgment of the superintendent, or designee, the delay is justified. The superintendent or hi s designee’s, decision shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to
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recover damages against the City for any delay in the performance of this Agreement, however, caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.
K.5 Restitution for Public or Private Property Damage
Any private or public property removed or damaged due to negligence or substandard maintenance shall be replaced and or repaired at the CONTRACTOR’S expense to the absolute satisfaction of the Parks Superintendent and/or private property owner. Replacement and or repairs shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.
Section 4 - Respondents’ Mandatory Administrative Requirements and Qualifications
This RFP, together with the successful Respondent’s response, exhibits, written questions and clarifications, amendments or revisions signed by both parties and presented to the City and the City contract and/or purchase order, shall constitute the entire and final agreement between the City and the successful Respondent relating to the rights granted and the obligations assumed by the parties; and is the Contract when the City awards the Contract to the successful Respondent(s).
The Respondent must provide the following mandatory information. Failure to provide this information may cause your proposal to be deemed "non-responsive":
A. Business License. The awardee of the contract resulting from this Solicitation shall meet the City's Business License Tax requirements in accordance with Palmdale Municipal Code (PMC) Chapter 3.44. See the following link to Application for Business License - Out of City Contractors.
a. https://cityofpalmdale.org/156/Business-License
b. Respondents with a business location within or outside the City of Palmdale shall meet their local Business License Tax requirements. A copy of the license must be submitted with the bid proposal response. Business licenses must be made in the official name of the firm or the individual under which business is conducted (showing the official business addresses) and must be signed.
B. Other Licenses and Certifications. Respondent, at their own expense must secure any business or professional licenses, certifications, permits, or fees required by the City of Palmdale and other agencies and possess the capability and ability to provide all services listed herein. Responde nt must list all and provide copies of applicable licenses with license numbers and certifications, where applicable.
C. Required Insurance.
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a. No exceptions and/or deviations to insurance requirements allowed. (Non - negotiable)
b. The Respondent shall submit with their proposal response evidence of insurability at limits described in Attachment B – Sample Contract for Services and a copy of your current insurance coverages. Respondent shall submit Attachment A, Exhibit E - Certification of Insurability provided herein with their Offer to the City assuring compliance with the insurance requirements requested in this RFP and Attachment B – Sample Contract for Services (Section 10). c. Attached as Attachment B is a sample City of Palmdale Contract for Services agreement. This sample document may be used to form the resulting contract along with any other additional provisions the City determines to be appropriate.
If a Respondent has a question as to their ability to provide the required coverage and to ensure compliance with this bid proposal document, Respondent should promptly forward the insurance requirements indicated in this RFP and the Sample Contract for Services to their insurance broker/agent prior to submitting a proposal response.
The cost of such insurance shall be borne by the successful Respondent.
Proof of Coverage
The successful proposer shall immediately furnish certificates of insurance to the City of Palmdale evidencing the insurance coverage, including endorsements for each separate policy, prior to the commencement of performance of service, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the CITY and successful proposer shall maintain such insurance from the time the awardee commences performance of services hereunder until the completion of such services.
If applicable to this RFP, to the extent that the Contractor subcontracts with any other entity or individual to perform all or part of the Contractor’s Work, the Contractor shall require Subcontractors, prior to the commencement of the Work, to furnish evidence of equivalent insurance coverage that includes in all respects the same terms and conditions as set forth herein. In no event shall the failure to provide this proof, prior to the commencement of the Work, be deemed a waiver by the Contractor’s or the Subcontractor’s insurance obligations set forth herein.
After the CITY has drafted the contract and it has been delivered or mailed to the successful Respondent for signature, they will have five (5) days to return the contract document, certificate(s) of insurance, and if applicable, any bond requirements, in accordance with the requirements identified in this RFP to be
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incorporated into the resulting contract.
D. References
a. Respondents must submit at least four (4) references on Attachment A, Exhibit G – Client References form provided within this RFP. References will be asked to complete a questionnaire and asked to return it to the Purchasing Division directly by a designated date and time. It is the Respondent’s responsibility to ensure that Reference Contacts are willing to provide a reference. Note: To expedite the evaluation process, the City requests accurate email and/or fax numbers are provided with company address on Attachment A, Exhibit G - Client References form. References will not be considered if information provided is missing, incomplete and/or inaccurate.
Section 5 - Submit Proposal Response in Prescribed Format and Content
A. Presentation
Proposals shall include all relative background and promotional materials. Presentations should be detailed and provide some examples of similar project successes. Appendices, as requested in this RFP, should provide information relevant to the proposal and not consist of the Proposer’s general marketing materials.
B. Letter of Transmittal
The Letter of Transmittal shall be addressed to the Purchasing Division, and must, at a minimum, contain the following:
a. The Bidder’s name, address, e-mail, and telephone.
b. The name, title or position, email and telephone number of the individual authorized to bind the Bidder’s business contractually; this person must sign the cover letter. An unsigned letter may cause the proposal to be rejected. c. The name, title or position, email and telephone number of the primary contact and/or account administrator with whom the City is to communicate throughout the RFP process.
d. A statement expressing the Bidder’s willingness to perform the services as described in this RFP.
e. A statement indicating that all forms, certificates, and compliance requirements included in this RFP are completed an duly submitted in the proposal response.
f. Proposed working relationship between Proposer and subcontractors, if applicable.
g. A statement of the effect that the proposal shall remain valid for a period of not less than one hundred twenty (120) days from the date of submittal.
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h. The cover letter must contain a statement that the Bidder acknowledges that all documents submitted pursuant to this RFP will become a matter of public record.
C. Organizational Structure, Qualifications, and Experience of Firm
a. Provide a brief history of your firm and its operations. Include the year formed (corporation, partnership, sole proprietorship); number of employees, size, ownership structure, and any ownership changes that occurred during the past five (5) years.
b. Provide the address of the office that would service this account. If you have other office locations, where are they located (address and telephone number), what are the primary functions performed with each office? c. Organizational structure, including parent/subsidiary relationships, if any. d. Proposer’s team unit listing major functional areas with the names and titles of key staff in each area and their relevant experience, inclusive of duties and years of performance. If there are staffing overlaps, please indicate and explain as a footnote.
e. Provide details on the financial condition of your firm and identify any conditions (e.g. bankruptcy, pending litigation, planned office closures, impending merger), which may impede Proposer’s ability to provide. f. Describe Firm’s experience in performing like services of a similar nature for municipalities, other government agencies or similarly sized organizations or institutions.
g. Highlight the participation in such work by the key personnel proposed for assignment to the services described in this RFP.
D. Proposed Staffing and Management Plan
This section of the proposal should establish the method that will be used by the Proposer to manage the proposed services offered, as well as identify key personnel assigned. a. Identify and provide biographies of your firm’s senior leadership and the primary and back-up staff who would be assigned to this resulting Agreement.
Biographies shall include the following information below:
1. Total years of relevant experience with the current firm.
2. Describe the commitment and ability of the management team to respond immediately to issues relating to the service(s) proposed.
Proposer shall demonstrate how this requirement will be fulfilled and should indicate the percentage of time each key individua l will be dedicated to our City of Palmdale project.
3. Include a statement that key personnel proposed will be available to perform the proposed services for the duration of the contract, on -
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site when requested by CITY, acknowledging that no person designated as “key” to the proposed service shall be removed or replaced without the prior written concurrence of CITY. In addition, CITY reserves the right to direct the Proposer to remove any individual, including Key Personnel, assigned to the resultant agreement.
E. Technical Proposal
a. This section of the proposal shall be specific, complete in all respects, and should establish the ability of the Proposer to satisfactorily perform The City of Palmdale Parks, City Facility Grounds and Transit Site Grounds Maintenance Service - by reason of:
1. Capabilities and capacity to perform services and implement system;
2. Experience in performing work of a similar nature and size;
3. Expertise in the Park Maintenance process;
4. Record of meeting performance standards on similar projects; and
5. Specific and clear timelines and tasks and goals to accomplish the project.
b. Particular attention should be given to Section 3 - Scope of Services/Work, to ensure the Proposer’s ability to fulfill all requirements is demonstrated in its submittal. Proposer must demonstrate that it (and other personnel or subcontractors that will be performing the work, if applicable) is/are qualified to perform the pertinent responsibilities described in Section 3 - Scope of Services/Work.
F. Forms
The proposal must contain all forms included in Attachment A and Appendix A – B.
G. Additional Information (optional)
a. This section should be limited to information not covered elsewhere in the proposal that is directly related to the Respondent’s qualifications to provide the products and/or services listed above.
H. Cost Proposal:
a. The Respondent shall itemize all the costs associated with the project and shall include a total project cost to complete all the requirements as defined in the Scope of Services/Work in Section 3. The itemized total cost summary shall outline the all the costs such as , but not limited to, Project Management,
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license(s), travel, report(s), and Hourly Labor Rate for each classification, along with estimated hours required to complete the project. (See Attachment A, Exhibit J and Appendices A – B)
b. The Respondent may respond to Group 1 – Park Sites, Group 2 - Civic Center Sites, Group 3 – Transit Sites or any combination thereof. c. Firm shall be solely liable for compensation due to employees, adhere to all the minimum wage requirements and overtime guidelines. Proposer has considered the State of California mandate and provided a cost proposal accordingly to ensure the minimum wage requirement are met each year of the resultant contract.
d. The Pricing shall be firm fixed price and shall include all costs in accordance with all contract requirements, including but not limited to fully burdened labor, payroll and other taxes, fringes, licenses and permits, insurance, workforce productivity, coordination, transportation, field overhead, general and administrative overhead, and profit. Respondent must list all applicable taxes in their offer. The City, when determining the lowest overall cost will not consider applicable taxes stated in the offer when evaluating cost proposals.
Section 6 – Selection Criteria & Award Process
Evaluation of the proposals will be based on a competitive selection process, in which the evaluation of proposals will not be limited to price alone. The capability of the Respondent to satisfy the City requirements identified in Scope of Services/Work and the experience of the Respondent and the person designated to lead/manage the project on behalf of the Respondent’s firm in providing services of this type, size and scope will also be considered in the selection. This RFP has been structured to provide specific requirements which function as a standardized framework for the evaluation of a prospective Respondent’s qualifications. The award selection is based upon consideration of a combination of technical and price factors to determine the offer deemed most advantageous and of best value to CITY.
The CITY reserves the right to reject any -and-all proposals. The evaluation committee will grade and score responsive proposals with the following criteria and weights: The competitive selection evaluation criteria are as follows:
Evaluation Criteria:
Criteria Maximum Score
Ability/Methodology
• Providing an innovative and actionable plan including detailed schedules to achieve specified service levels.
• Demonstrating high-level quality service under similar conditions to similar institutions.
• Demonstrating competencies in effective administration and efficient execution of municipal park maintenance services. 20 Points
Maximum
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Criteria Maximum Score
• Implementation of best management practices.
• Policies that provide highly trained, competent staff at all levels of the organization.
• Stability and long-term high-quality performance.
• Past Performance.
Communication/Quality Control
• Effective, streamlined communication systems.
• Reporting capabilities.
• Contractor availability and response times for complaints. • Response times for service issues and maintenance requests. 20 Points
Maximum
Project Staffing
• Qualifications, certifications, expertise, and knowledge of all staff members.
• Proposed staffing and actionable plan for each service area to effectively execute the scope of work based on verified staffing and production rates.
• References will be checked, and the committee may determine a review session is necessary to ensure capability.
20 Points
Maximum
Cost Proposal. Mathematically calculated based upon the reasonableness of the cost or price proposed for services.
Competitiveness of the price with the other proposals received and least amount of risk. Completeness and adequacy of data in support of the figures quoted, and the basis which prices are quoted. 40 Points
Maximum
TOTAL POINTS MAXIMUM 100
The City may contact and evaluate the Respondent’s references; contact any Respondent to clarify any response; contact any current users of a Respondent’s services; solicit information from any available source concerning any aspect of a proposal; and seek and rev iew any other information deemed pertinent to the evaluation process. The City shall not be obligated to accept the lowest priced proposal but shall make an award in the best interests of the City.
Best Value is the expected outcome, in the City’s estimation, which provides the greatest overall benefit response to this RFP. If the committee determines it to be necessary, it may conduct interviews and negotiations with firms within the established competitive range.
CITY will notify proposers in advance of their scheduled interview date.
The interview may consist of a short presentation by the Proposer, after which CITY may ask questions and/or request for clarification related to any part of the firm’s proposal and qualifications. CITY may also enter into negotiation with the Proposer.
At the conclusion of interviews, demo nstrations, and negotiations, the evaluation committee may choose to proceed using one of the following processes:
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a. The committee may find it necessary to re -score the proposals considering information gained during the interviews, demo nstrations, and /or negotiations process. The proposals will be scored in the same manner as the original proposals.
b. The committee will score the interview through a separate process and the cumulative total of both the original evaluation criteria score, and interview score will be utilized.
c. The committee may ask the Proposers to consider the dialog of negotiations and revise their proposals. A deadline will be set for submission of the revised proposals. If a Proposer is unable to meet the deadline or chooses not to revise its proposal, its existing proposal will be rescored along with revised proposals in the same manner as the original proposals. (Both Process A, Process B, and Process C may result in a new ranking and competitive range.)
PRIOR CITY WORK:
If your firm has prior experience working with the City, DO NOT assume this prior work is known to the evaluation committee. To be fair to all respondents, the evaluation process may consider only information that is included in the respondent’s bid proposal.
Therefore, all respondents must fully respond to the requirements of the RFP, regardless of their previous history with the City.
The City reserves the right to make an award to a Respondent whose proposal it judges to be the best value and most advantageous to the City based on the evaluation criteria, without conducting written or oral discussions with any Respondent and without soliciting BAFOs.
Contract Award
Any reference to the word “bid” contained in this RFP shall mean “proposal”.
The award of a contract shall be made to the responsible vendor (s) or firm (s) whose proposal is determined to be the best evaluated offer, taking into consideration demonstrated competence, qualifications, and response to the Scope of Services and/or Work to perform the work and/or service solicited and specified criteria, local preference, etc. in accordance with City of Palmdale Ordinance 1398 in the RFP.
It is understood that the City reserves the right to accept or reject any and all proposals and to re -solicit for proposals, as it shall deem to be in the best interests of the City.
Receipt and consideration of any proposals shall under no circumstances obligate the City to accept any proposals.
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The City reserves the right to award a contract to multiple Consultants or to a single Consultant, or to make no award, whichever is in the best interest of the City.
Examples of potential awards are:
All Groups are awarded to one contractor.
Group 1- Park Sites is awarded separately from Groups 2 – Civic Center and 3 – Transit Sites.
Group 2 – Civic Center Sites is awarded separately from Groups 1 – Park Sites and 3 – Transit Sites.
Group 3 – Transit Sites is awarded separately from Groups 1 – Park Sites and 2 – Civic Center Sites.
More than 1 group may be awarded to one contractor.
All three groups are awarded separately.
City Authorized Representative. After award of this contract, the Director of Operations, or his/her designee, shall be the City's authorized representative in all matters pertaining to the administration of the terms and conditions of the resulting contract and to whom all notices must be sent. The successful Respondent's contract manager sh all be responsible for coordinating all matters pertaining to the resultant contract with the City's Director of Operations and/or designee.
Section 7 – General Terms and Conditions & Instructions
A. No Contact Policy
a. The City has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate and, where necessary, request any clarification prior to submission of a proposal. Respondents are not to contact other City personnel with any questions or clarifications concerning this Request for Proposal (RFP). The City’s Purchasing Division will provide all official communication concerning this RFP. Any City response relevant to this RFP other than through or approved by City’s Purchasing Division is unauthorized and will be considered invalid.
b. After release of this Solicitation, no officer, employee, agent, or representative of the Respondent shall have any contact or discussion, verbal or written, with any members of the City Council, City staff or City’s Firms, or directly or indirectly through others, seek to influence any City Council members, City staff, or City’s Firms regarding any matters pertaining to this Solicitation, except as herein provided. Respondents are specifically directed not to contact any other City personnel for meetings, conferences or technical discussions related to this Request for Proposals. Failure to adhere to this policy may be grounds for rejection of the Respondent’s proposal.
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B. Solicitation Questions, Answers and Addenda
a. Respondents are responsible for obtaining the solicitation and any attachments from the City's PlanetBids (PB™) online system at www.cityofpalmdale.org. It shall be the sole responsibility of the Respondent to verify issuance of any City responses to questions and addenda and to check all avenues of document availability prior to the proposal due date and time. By submitting a proposal, the Respondent sh all be deemed to have received all City responses to questions and/or addendums, if applicable, and to have incorporated them into its proposal.
All such City responses and addenda shall become a part of the resulting contract and all Respondents shall be bound by such City responses and addenda whether or not received by the Respondent.
C. Proposal Submission
a. Proposal responses shall be submitted electronically through the City’s bid management system, PlanetBids (PB™) online system. Unless specified in the RFP, no other method of submitting proposals will be accepted. Respondents may not submit proposals by fax, email, or telephone; any proposal received through any means other than those specified will be returned unopened. b. Respondents are solely responsible for the “on time” submission of their electronic Proposal response. The City will only consider Proposal responses that have transmitted successfully and have been issued a confirmation number with at time stamp from the City’s bid management system indicating that the proposal response was submitted successfully.
c. Respondents experiencing any technical difficulties with the Proposal response submission process may contact the City’s bid management system Support at (818) 992-1771 or email [email protected].
d. An Offer may be withdrawn any time before the solicitation due date and time.
The signer of the proposal, guaranteeing authenticity, must initial any interlineations, alteration, or erasure made before this deadline. An Offer may not be amended or withdrawn after the Offer due date and time except as otherwise provided by applicable law.
e. Omissions. At the time of the opening of proposals each Respondent will be presumed to have read and to be thoroughly familiar with the requirements of the RFP. The failure or omission of any Respondent to examine any form, instrument or contract document shall in no way relieve any Respondent from any obligation in respect to their proposal.
D. Proposals from Related Parties/Multiple Proposals Received from One Respondent.
When two (2) or more related parties each submit a proposal or multiple proposals are received from one (1) Respondent, for any contract, such proposals shall be judged non - responsive and will not be considered. Related parties mean Respondents or the
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principles thereof, which have a direct or indirect ownership interest in another company for the same contract or in which a parent company or the principles thereof of one (1) company have a direct or indirect ownership interest in another company for th e same contract.
E. Expenses Incurred
The City shall not be responsible for the cost of preparing any Proposal in response to this RFP. The sole responsibility for compliance with the requirements of this RFP lies with each Bidder submitting a response. Each Bidder is solely responsible for costs in preparing a response to this RFP and any and all other activities associated with same.
F. California Public Records Act.
Proposals received will become the property of the City. All proposals, tabulations, if applicable, and any subsequent contracts will be subject to public disclosure per the “California Public Records Act,” California Government Code, sections 6250 – 6270, once the City has awarded the contract resulting from this solicitation . The City reserves the right to make use of any information or ideas in the proposals submitted. a. Regardless of any identification otherwise, including marking some or all pages as "confidential" or "proprietary," information in proposals shall become a part of the public record and subject to disclosure without any further notice to the Respondent. Th e City shall not in any way be liable or responsible for the disclosure of any such records.
Procedure to Protect Disclosure of Trade Secrets or Proprietary Information - In order for trade secrets or proprietary information to be protected from disclosure, the vendor must comply with the following procedure:
i. Protection must be timely invoked - The vendor must invoke the protections of this section prior to or upon submission of the data or other materials to the City and must designate the data or other materials to be protected and state the reasons why protection is necessary. ii. Designation must be valid - If a vendor identifies all materials as a trade secret or as proprietary information, the procuring department or Purchasing Division may contact the vendor and request that the vendor further explain in writing why all of the materials are, in fact, trade secrets or proprietary information.
G. Exceptions to Solicitation and/or Contract for Services Provisions.
Any exceptions to the specifications and requirements stated in this RFP and/or terms and provisions of the Sample Contract for Services (Attachment B ) sha ll be clearly identified including the specific objection(s) and/or exceptions on the City provided Deviations and/or Exceptions Form (Attachment A, Exhibit H). a. Proposals including supplemental terms and conditions will be considered, but supplemental conditions that conflict with those contained in this RFP, or that
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diminish the City's rights under any contract resulting from the RFP, will be considered null and void. The City is not responsible for identifying conflicting supplemental terms and conditions before issuing a contract award. After award of contract:
If conflict arises between a supplemental term or condition included in the proposal and a term or condition of the RFP, the term or condition of the RFP will prevail; and
If the City's rights would be diminished as a result of application of a supplemental term or condition included in the proposal, the supplemental term or condition will be considered null and void.
b. Failure to list an exception or objection shall preclude a request for changes to the Contract. The proposed form of contract is included as a part of this Solicitation.
In your Offer you must include a statement that you have reviewed the contract and lis t any objections to them. Any objections to the form contract will be considered and included in CITY's evaluation of your offer. If you fail to list any objections to the form of contract, you will not be allowed to raise any objections later if you are s elected for award. An offer that takes exception to a material requirement of any part of the Solicitation or Contract may be rejected as non - responsive.
H. Protest
Per Palmdale Municipal Code 3.08.180 Bid protest procedures/public works construction bids
All protests regarding a solicitation must be submitted in writing to the City’s Project Manager listed in the solicitation materials. This includes all protests relating to advertising of the notice inviting bids, deadlines, and bid proposal opening, as well as any protest relating to alleged improprieties with the solicitation process. To be considered valid, the protest must be submitted on contractor letterhead, and (1) specify the grounds upon which the protest is based and (2) come from a respondent f or the award of a contract who claims to be the lowest responsive bidder. A protest will not be considered valid if filed by a bidder who cannot show they would be awarded the contract if their protest were accepted.
a. Respondents who have submitted a bid proposal are permitted to challenge the City’s intent to award a contract. A bidder shall have five calendar days after the posting of the bid results on the City’s electronic bid management system to file a protest. A protest must include:
(1) The name, address and telephone number of the protester. (2) The signature of the protester or its representative. (3) Identification of the project and the solicitation or contract number. (4) A detailed statement of all the grounds for the protest including, without limitation, all facts, supporting documentation, legal authorities, and arguments in support of the grounds for the protest, including providing copies of all relevant documents. All factual contentions must be supported by competent,
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admissible and credible evidence. Any matters not set forth in the written protest shall be deemed waived. Any protest not conforming to these procedures shall be rejected as invalid.
(5) The form of relief requested.
Failure to protest within the time allotted shall constitute a waiver of any protest. b. The Director of Public Works, or designee, shall review the merits and timeliness of the protest and issue a written decision to the respondent within seven calendar days of receipt of the protest.
c. The decision of the Director of Public Works, or designee, is final. However, the decision is reviewable under the California Code of Civil Procedure Section 1094.5 et seq. The time in which judicial review of the decision must be sought shall be governed by California Code of Civil Procedure Section 1094.6, or as such section may be amended from time to time. (Ord. 1599 § 1 (Exh. A), 2022) d. Respondents who have submitted a bid proposal are permitted to challenge the City’s intent to award a contract. A Respondent shall have five (5) calendar days after the issuance of the Intent to Award to file a protest. All protest regarding the solicitation process must be submitted in writing to the City of Palmdale Purchasing Division. This includes all protests relating to advertising of invitation to bid notices, deadlines, bid proposal opening, as well as any protes t relating to alleged improprieties with the solicitation process. The protest must specify the grounds upon which the protest is based. A valid protest must (1) come from an actual respondent for the contract, and (2) who claim to be the rightful awardee.
That is, protest is not valid if fi led by a respondent who cannot show they would be awarded the contract if their protest were accepted. No protest shall lie to challenge the terms and conditions of the request for proposals. No protest shall lie for a claim that the selected Respondent is not a responsible Bidder. e. FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER OF ANY PROTEST. City of Palmdale is aware of the time and effort you expend in preparing and submitting bids to City of Palmdale. Please let us know of any bid requirement causing you difficulty in responding to our Invitation for Bid. We want to facilitate your participation so that all responsible vendors can compete for City of Palmdale business. Awards should be made approximately two to four weeks after the opening date. Except as ot herwise provided herein, the Purchasing Division shall reject any protest that is either untimely received or fails to state the basis for the protest and the relief sought. However, the Purchasing Division may, in its discretion, consider any protest that is untimely, and may grant any remedy if the protest is determined to be meritorious and the remedy granted is determined to be in the best interests of the City.
A protest must include:
i. The name, address, and telephone number of the protester. ii. The signature of the protester or its representative. iii. Identification of the project and the solicitation or contract number.
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iv. A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and
v. The form of relief requested.
f. The Purchasing Division shall issue a response to the protest within ten (10) calendar days after receipt of the protest. The response shall be in writing and shall state the reasons for either denying or upholding the protest. The decision of the Purchasi ng Division shall be final unless the protesting vendor appeals within three (3) business days of receipt of the response.
I. Debarment Disclosure
If the firm, business, or person submitting this bid proposal has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any Federal, state or loc al government, or if any such preclusion from participation from any public procurement activity is currently pending, the Respondent shall fully explain the circumstances relating to the preclusion or proposed preclusion in the offer. The Respondent shall include a letter with its offer setting forth the name and address of the governmental entity, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or de barment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above shall be provided. See Attachment A, Exhibit F – Bidder Disclosure Statements.
J. Non-Collusion and Non-Discrimination
The Respondent did not engage in collusion or other anti -competitive practices in connection with the preparation or submission of its Offer; and The Respondent does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, age, sex, national origin, or disability, and that it complies with all applicable Federal, state , and local laws and executive orders regarding employment.
K. Offer Acceptance Period
All bid proposals shall remain open for 120 days after the day of the opening of bid proposals, but the City may, at its sole discretion, release any Respondent and return the security (as applicable) prior to that date. No Respondent may withdraw his/her offer during this period without written permission to the City. Should any Respondent refuse to enter into a contract, under the terms and conditions of the procurement, the City may retain the security (as applicable), not as a penalty, but as liquidated damages.
L. Proposal Ambiguity
Any ambiguity in the proposal because of omission, error, and lack of clarity or non - compliance by the Respondent with the specifications, instructions, and all conditions of proposing shall be construed in the favor of the City.
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M. Right to Negotiate and/or Reject Proposal
This RFP does not commit the City to enter -into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract. The City may:
a. Make the selection based on its sole discretion.
b. Reject s ubmissions which, in the sole judgment of CITY, fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information or contain errors .
Conditional proposals will not be considered.
c. Make the selection based on its sole discretion.
d. Reject any-and-all proposals.
e. Issue subsequent Request for Proposals.
f. Postpone opening proposals for its own convenience.
g. Remedy errors in the Request for Proposals process.
h. Negotiate with any, all, or none of the Respondents. i. Accept other than the lowest offer.
j. Waive informalities and irregularities in the proposals; and/or k. Enter into an agreement with another Respondent in the event the originally selected Respondent defaults or fails to execute an agreement with the City.
Respondents will not be reimbursed for any cost associated with the preparation of their proposal for the Plan. Upon submittal, all documents will become the property of the City of Palmdale, and as such, shall be public information. Proposals and attachments will not be returned to proposing firms. The City of Palmdale reserves the right to reject any or all requests for proposals to waive technicalities or informalities, and to accept any request for proposal deemed to be in the best interest of the City.
N. Debrief and Evaluation
After award of contract, the awardee’s performance is noted throughout the contract. It is the intent of the City to have a debrief for both the City and the awardee along with an evaluation of the project. Categories to be evaluated include but are not l imited to; meeting timelines, staying in budget, quality of work, safety practices, flexibility, etc.
Section 8 – Qualifications for Bidders
In addition to the DIR registration requirements and possessing valid contractor’s license(s) for the public work specified, the Bidder may be required before the award of any contract to show to the complete satisfaction of City of Palmdale that the Bidder or, when applicable, the bidder’s Subcontractor has the necessary facilities, ability, and financial resources to provide the goods or service specified herein in a satisfactory manner. The Bidder is required to give recent experience in conducting work for contracts of similar scope, complexity, and magnitude, particularly for government agencies and references that will be contacted via email to satisfy City of Palmdale in regard to the Bidders' or the Bidder’s Subcontractor's qualifications.
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City of Palmdale may make reasonable investigations deemed necessary and proper to determine the ability of the Bidder or his/her Subcontractor to perform the work, and the Bidder shall furnish to City of Palmdale information for this purpose that may be requested. City of Palmdale reserves the right to reject any bid if the evidence submitted by, or investigation of, the Bidder fails to satisfy City of Palmdale that the Bidder or Bidder’s Subcontractor is properly qualified to carry out the obligations of the contract and to complete the work described herein.
Evaluation of the Bidder's or Bidder’s Subcontractor's qualifications shall include:
a) The ability, capacity, skill, and financial resources to perform the work or provide the goods or service required,
b) The ability of the Bidder or Bidder’s Subcontractor to perform the work or provide the goods or service promptly or within the time specified, without delay or interference,
c) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder or Bidder’s Subcontractor,
d) The quality of performance of previous contracts or services.
Section 9 – Public Works Registration Certification
Pursuant to Labor Code sections 1725.5 and 1771.1, the City requires proof of public works contractor registration before accepting a bid or awarding a contract. All contractors and subcontractors are required to provide evidence of current registration with the Department of Industrial Relations to perform public work on the Bid Due Date and Time referenced on Page 1 of this IFB.
Section 10 – Prevailing Wage Requirement
The Director of Industrial Relations has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract which will be awarded to the successful bidder. Prevailing wage rates are made available online at http://www.dir.ca.gov/dslr. The successful bidder and if applicable, all subcontractor(s) under them, shall comply with all applicable Labor Code provisions, which include, but are not limited to the payment of not less than the required prevailing rates to all workers employed by them in the execution of the Contract, the employment of apprentices, the hours of labor and the debarment of contractors and subcontractors.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal or enter a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Bidder, and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the contract term.
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This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. In bidding, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its bid.
The effective date of each determination is ten (10) days after the issue date (8 CCR § 16000).
The general determinations are issued twice a year (February 22 nd and August 22nd) and go into effect ten days thereafter (March 3 rd in a leap year and March 4 th in a non -leap year for determinations issued on February 22nd, and September 1st for determinations issued on August 22nd).
Modification of Effective Date of Determination by Asterisks . Meaning of single and double asterisks. Prevailing wage determinations with a single asterisk (*) after the expiration date which are in effect on the date of advertisement for bids remain in effect for the life of the project.
Prevailing wage determinations with double asterisks (**) after the expiration date indicate that the basic hourly wage rate, overtime and holiday pay rates, and employer payments to be paid for work performed after this date have been predetermined. If work is to extend past this date, the new rate must be paid and should be incorporated in contracts entered into now. The contractor should contact the Prevailing Wage Unit, DLSR, or the awarding body to obtain predetermined wage changes. All determinations that do not have double asterisks (**) after the expiration date remain in effect for the life of the project.
Each bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the following appropriate classification(s) of contractor’s license(s), for the work bid upon, and must maintain the license(s) throughout the duration of the Contract.
After verification that the bidder is qualified to perform the work the City shall award the contract to the lowest responsible bidder submitting a responsive Bid.
Section 11 – Contractor’s Labor and Wage Rates
A. There shall be paid each craft or type of worker employed by the Contractor or Subcontractor engaged in Work under this Contract not less than the applicable wage rate, including legal holiday and overtime rates, found and determined by the Director of the Department of Industrial Relations for the State of California, prior to the publication of the Notice Inviting Bids, in accordance with the Standards set forth in Section 1773 of the California Labor Code. Copies of the Prevailing Rate of Per Diem Wages are on available on the Internet at http://www.dir.ca.gov/DLSR/PWD.
The Contractor shall comply with the provisions of Section 1775 of the Labor Code which, so far as material hereto, reads as follows: “Except as otherwise provided by law, the contractor and any subcontractor under the contractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit not more than two hundred dollars ($200) for each calendar day, or potion thereof, for each worker
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paid less than the prevailing wage rates as determined by the director for the work or craft in which the worker is employed for any public work done under the contract by the contractor or subcontractor.”
The Contractor and each Subcontractor performing work, in conjunction with this Contract shall comply with the provisions of Section 1776 of the Labor Code of the State of California.
B. The prevailing wage rates specified by the State of California are minimum rates only, and the CITY will not consider any claims for additional compensation made by the Contractor or Subcontractor because of payment by the Contractor or Subcontractor of an y wage rate in excess of the applicable rate contained in this Contract.
Should Premium Time Work and/or Time and Material Work not in the Work be required during the progression of this Project, it may be awarded in accordance with those rates or as agreed otherwise between CITY and Contractor.
C. Eight (8) hours labor constitutes a legal days’ work for each worker employed in the execution of this Contract. The time of service of any worker employed in the execution of this Contract is limited and restricted to eight (8) hours during anyone (1) calendar day, and forty (40) hours during any one (1) calendar week, except as hereinafter provided.
Notwithstanding the provisions of Sections 1810 to 1814 of the Labor Code of the State of California, and notwithstanding the foregoing stipulations inserted herein pursuant to the requirements of said Sections, work performed by employees of the Contracto r or any Subcontractor in excess of eight (8) hours per day, and forty (40) hours during any one (1) week, in the execution of this Contract, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day, and forty (40) hours during any one (1) week, at not less than one and one-half (1-1/2) times the basic rate of pay.
D. The Contractor shall pay to workers needed to execute the Contract the per diem wages as defined in Labor Code Section 1773.9.
E. Only apprentices who are in training under apprenticeship standards and written apprentice agreements complying with Division 3, Chapter 4, Section 3070, et seq., of the Labor Code, are eligible to be employed in the performance of this Contract.
The term ‘apprentice’ as used in these Contract Documents means a person at least sixteen (16) years of age who has entered into a written agreement with an employer or their agent, and association of employers, or an organization of employees, or a joint committee representing both in conformity with the provisions of Division 3, Chapter 4, Section 3070, et seq., of the Labor Code.
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Every apprentice employed in performance of this Contract shall be paid the standard wage paid to apprentices under the regulations of the craft or trade at which they are employed and shall be employed only at the work of the craft or trade to which they are indentured.
The Contractor or any Subcontractor performing any of the work under this contract who employs journeymen or apprentices in any apprenticeable craft or trade and is not contributing to a fund or funds to administer and conduct the apprenticeship program in any such craft or trade in the area of the site of the public work to be constructed or performed under this Contract, to which fund or funds other Contractors in that area are contributing, shall contribute to the fund or funds in each craft or trade in which the Contractor or Subcontractor employees journeymen or apprentices on the public work in the same amount or upon the same basis and in the same manner as other Contractors do, but where the trust fund administrators are unable to accept such funds, Contractors not signatory to the trust agreement shall pay a like amount to the California Apprenticeship Council.
The Contractor or Subcontractor may add the amount of such contribution in computing their Bid for the Contract. The Contractor shall be responsible for complying with Section 1777.5 of the Labor Code for all apprenticeable occupations.
The Contractor shall conform to all requirements of Sections 1777.5 and 1777.6 of the Labor Code.
F. For further requirements related to matters specifically mentioned above, reference is hereby made to Division 2, Part 7, Chapter 1 of the Labor Code, with which compliance is required and to which reference is hereby made for further particulars.
G. Pursuant to Section 7103.5 of the Public Contract Code: “in entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to t he awarding body all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec 15) or Cartwright Act (Chapter 2 [commencing with Section 16700] or Part 2 of Division 7 of the Business and Profes sions code), arising from purchases of goods, services, or materials pursuant to the public works contract or subcontract. The assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.”
Section 12 – Bid Security Bonds
Requirements:
☒ The successful Contractor shall post a performance bond, certified check or money order in the amount of 100% of the projected annual services price for each year of the resulting
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contract term if awarded. Such bond is requested by the CITY before the day of City Council approval of the contract and collected within ten (10) days as a guarantee of timely delivery and that equipment, materials and/or goods are delivered according to specifications. CITY may request the Bond sooner, if time is of the essence on the project.
☒ The successful Contractor shall post a payment bond in the amount of 100% of the projected annual services price for each year of the resulting contract term if awarded the purchase. Such bond is requested by the CITY before the day of City Council approval of the contract and collected within ten (10) days. CITY may request the Bond sooner, if time is of the essence on the project.
Except as otherwise provided in the agreement, a Bidder to whom a Contract is awarded shall promptly furnish, at his own cost and expense, the requisite Faithful Performance and Payment Bonds with a responsible Corporate Surety authorized to issue such bon ds in California, and subject to approval of the City Attorney.
Faithful Performance Bond
The Faithful Performance Bond shall be in the sum of not less than one hundred percent (100%) of the maximum amount of the Contract price, including any escalation stated in the Quotation and continued upon the faithful performance by the said Bidder of al l covenants, terms, conditions and stipulations in the manner specified therein, and that all materials used and workmanship employed in the performance of the Contract shall be free from defects, and that should any defects therein appear within a period of one (1) year from the date of acceptance by the CITY, the Contractor shall, at his own cost and expense, repair, replace and correct such defects to the satisfaction of the Project Manager within thirty (30) days after notice thereof by the CITY.
• In the event of an award of a multi -year contract, the performance bond is required to be renewed or extended with the use of a Continuation Certificate and filed with the CITY annually. The CITY requests and requires Verification/Validation that the bond remains in effect for the full term of the contract. • Continuous Bond – The phrase “otherwise it shall remain full force and effect” confirms the bond remains in effect without renewal documentation.
Payment Bond
The Contractor to whom the contract is awarded shall, in addition to the Faithful Performance Bond, furnish a Payment Bond in the sum of not less than one hundred percent (100%) of the maximum amount of the Contract price and shall be conditioned and provi de that if the Contractor or his Subcontractors, fails to pay for any materials, transportation, appliances, or utilities used in, upon, for or about the performance of the Work contracted to be done, or for any Work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such Work or labor, said Surety will pay the same in an amount not exceeding the sum set forth in this contract, and also in case suit is brought upon the bond a reasonable attorney’s fee to be fixed by the Court. This bond shall inure to the benefit of any and all persons,
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firms, and corporations entitled to file claims under and by virtue of the provisions of Section 9100 of the Code of Civil Procedure of the State of California.
In the event of an award of a multi -year contract, the performance bond is required to be renewed or extended with the use of a Continuation Certificate and filed with the CITY annually.
The CITY requests and requires Verification/Validation that the bond remains in effect for the full term of the contract.
Continuous Bond – The phrase “otherwise it shall remain full force and effect” confirms the bond remains in effect without renewal documentation.
Section 13 – Subcontractors
[ X ] Subcontracting is NOT allowed for the general scope of work [ X ] Subcontracting may be allowed for additional services A. The Contractor shall set forth the name, license number, and the location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about work involving an amount in excess of one -half of one percent (.5%) of the Contractor’s total bid, and the portion of the work which will be done by each such subcontractor, it is understood the Contractor is to do the work himself.
B. The Contractor shall not substitute any subcontractor in place of the subcontractor designated in the original Bidder’s Quotation, nor permit any such subcontract to be assigned or transferred to allow it to be performed by anyone other than the original subcontractor listed in the Bidder’s Quotation, nor sublet or subcontract any portion of the work in excess of one half of one percent (.5%) of the total amount bid as to which his original bid quotation did not designate a subcontractor, except and unless the prior formal written approval of the CITY has been obtained.
C. The Contractor shall comply with Section 4100 to 4114, inclusive, of the Public Contracts Code of the State of California.
Section 14 – Contractor’s License Classifications
The Bidder shall possess a valid California C-27 Landscaping Contractor license and C-61 Limited Specialty classification license with D -49 Tree Service subcategory Contractor’s license at the time that the Contractor submits its bid. Failure to possess the specified license shall render the Bid non-responsive and shall act as a bar to award of the Contract to any Bidder not possessing said license at the time of bid. Contractor and all subcontractors must maintain current licensing throughout the life of the project.
No contractor or subcontractor may be listed on a bid quotation for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5
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[with limited exceptions from this requirement for bod purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Section 15 – Safety Practices
The Contractor is fully responsible for the safe performance of all work for which they are contractually committed, whether performed by themselves or by their Subcontractors. The Contractor must provide adequate protection for the health and safety of CI TY employees, the general public and their own personnel. The Contractor must have in place their own Injury and Illness Prevention Program as required by Labor Code § 6401.7 and Title 8 § 1509 and § 3203 of the California Code of Regulations. Contractor shall provide the Table of Contents of current IIPP (Illness Injury Prevention Plan) with bid response. Full IIPP due within 10 days of Notice of Intent to Award.
• The Contractor shall develop and maintain a safety program in compliance with Public Law 91-596 Occupational Safety and Health Act (OSHA) Series 1910 Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the City. Contractor safety records shall be available upon request. All unsafe incidents shall be immediately reported. A copy of the safety program implemented for a resulting contract shall be provided to the City for review and concurrence.
• Accident Reporting: The Contractor shall maintain an accurate record of, and shall report to the City, exposure data and all accidents resulting in death, traumatic injury, or occupational disease, incidental to work performed under this contract. • Damage Reporting: The Contractor shall maintain an accurate record of, and shall report to the City, damage to property, materials, supplies, and equipment incidental to work performed under this contract. Damage resulting from Contractor negligence, as determined by the City, shall be the responsibility of the Contractor. • Environmental Protection Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection. The Contrac tor shall comply with Federal Environmental Protection Agency law as it applies to hazardous materials handling, transportation, and waste management. The Contractor is solely responsible for any liability regarding the release of substances.
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Section 16 – Payroll Records
The Contractor shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the Contractor to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code.
Section 17 – California Air Resources Board SB-1 Compliance In-Use Off -Road Diesel - Fueled Fleets Regulation. CONTRACTOR Shall comply with (CARB) to obtain and retain a fleet’s valid certificate of reported compliance with the DMV. Including November 17, 2022, amendments include but are not limited to the following:
• Engine tier and model year phase -out requirements to accelerate the retirement of the oldest and dirtiest engines (Tier 0 through 2). Dates vary by fleet size. • Restriction on adding vehicles with Tier 3 and Tier 4i engines. • Requirement starting January 1, 2024, to use R99 or R100 renewable diesel in off -road diesel vehicles.
• Requirement starting January 1, 2024, for prime contractors and public works awarding bodies to obtain and retain a fleet’s valid Certificate of Reported Compliance and to not enter into a contract with a fleet for which it does not have a valid Certificate of Reported Compliance.
• Voluntary compliance flexibility options for fleets that adopt zero-emission technology.
City Council Staff Report
DATE: SEPTEMBER 4, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
DISTRICT: ALL
SUBJECT: APPROVE A BUDGET AMENDMENT OF $601,718 FOR ANTELOPE
VALLEY TRANSIT AUTHORITY OPERATING COST FOR FISCAL
YEAR 2024-25
RECOMMENDATION
Staff recommends that the City Council:
1. Approve a budget amendment of $601,718 for Antelope Valley Transit Authority’s operating cost for Fiscal Year 2024-25.
BACKGROUND
Antelope Valley Transit Authority (AVTA) was formed in 1992 as a Joint Exercise of Powers Agreement (JPA) consisting of three jurisdictions : the County of Los Angeles, the City of Lancaster, and the City of Palmdale , each with an equal one -third share and number of Board votes. The JPA outlines the contribution methodology . However, its current format creates an imbalanced contribution schedul e. AVTA staff has worked with Los Angeles County representatives and examined the best way to define an equitable method to calculate jurisdictional contributions. The Board has been trying for five years to get the County of Los Angeles to pay more towards AVTA expenses. A t the July 23, 2024, AVTA board meeting, a motion was made for Palmdale to pay the same amount as Lancaster to encourage the County of Los Angeles to pay one-third of the expenses, the motion passed on a 6 to 0 vote.
DISCUSSION
AVTA board approved the new jurisdictional contributions methodology that will be used moving forward. AVTA’s operating costs paid by the three agencies in the JPA have increased from $3,145,691 for Fiscal Year 2023-24 to $5,200,697 for Fiscal Year 2024-25.
The City of Palmdale’s contribution to the operating cost has increased from $1,184,832 to $1,786,550 for a current fiscal year increase of $601,718.
Report to Mayor and City Council
Re: AVTA Increased Operating Cost
September 4, 2024