Palmdale City Council
April 7, 2026

LEGISLATIVE BODY

ERIC OHLSEN, MAYOR

AUSTIN BISHOP, MAYOR PRO TEM
RICHARD J. LOA, COUNCILMEMBER

LAURA BETTENCOURT, COUNCILMEMBER
ANDREA ALARCÓN, COUNCILMEMBER

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Americans with Disabilities Act (ADA) Accommodations
In accordance with the Americans with Disabilities Act of 1990, if you require a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (661) 267-5151 at least 48 hours prior to the meeting.

Public Comment Information
Members of the public may speak for up to
three (3) minutes
on the Consent Calendar,
Public Hearings, Appointments, New Business, and Closed Session items. To address

CITY COUNCIL

SUCCESSOR AGENCY

CITY COUNCIL CHAMBER
38300 SIERRA HIGHWAY

SUITE B
PALMDALE, CA 93550

TUESDAY, APRIL
7, 2026
5:00 PM
www.cityofpalmdaleca.gov

WELCOME
City Council
Tuesday, April
7, 2026
the Legislative Body on any agendized item, please complete a speaker card for the City Clerk and indicate the item you wish to speak on. Speaker cards are available in the foyer of the Council Chambers.

Please follow these guidelines to ensure the meeting runs smoothly:

All comments must be respectful and courteous.

Comments that are personal, threatening, obscene, insulting, or that attack others or berate differing viewpoints will not be allowed.

Individuals who violate these rules or disrupt the meeting will be ruled out of order by the Chair and must immediately stop speaking.

Disruptive individuals may be asked to leave the meeting.

1. CALL MEETING TO ORDER

Note: All City Council memberships are reflected in their City Council titles.

2. ROLL CALL

MAYOR OHLSEN, MAYOR PRO TEM BISHOP, COUNCILMEMBERS LOA,

BETTENCOURT, ALARC
Ó
N

3. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

4. PRESENTATIONS

4.1 Proclamation to Edward's Air Force Base declaring April the Month of the Military Child.

4.2 AV Wall presentation to the City of Palmdale for supporting veterans in the Antelope Valley.

5. NON-AGENDA PUBLIC COMMENTS
-
Now is the time for public participation.

6. CONSENT CALENDAR - Now is the time for public participation

All matters listed under the Consent Calendar will be enacted by one motion unless an item(s) is pulled by Council, in which case the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the Agenda.

6.1 Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

City Council
Tuesday, April
7, 2026

6.2 Receive and file the monthly investment activity reports for February 2026.

SR Monthly Investment Reports February 2026.docx

Rpt. Monthly Investment Reports February 2026.pdf

6.3 Approve agreement with Dell Inc., for Microsoft Azure Cloud Services for a three year term.

SR Agrmt No. A-9808 with Dell Inc.docx

Agrmt No. A-9808 with Dell Inc.pdf

6.4 Approve the Certificate of Completion between the City of Palmdale and Delta Scientific Corporation as required by Agreement No. A-0155 for the development of two industrial buildings located on the southwest corner of Avenue O and Delta Lane (APN’s 3005-046-016 and -017).

SR Certificate of Completion.docx

Draft Certificate of Completion Delta-Palmdale.docx

6.5 Adopt Resolution No. CC 2026-005, a Resolution of the City Council of the City of Palmdale affirming CEQA exemption and authorizing a multi-year citywide right- of-way maintenance and rehabilitation program from Fiscal Year 2025-26 to Fiscal Year 2030-31.

SR Reso. No. CC 2026-005.docx

Reso. No. CC 2026-005.docx

Notice of Exemption.pdf

Project Map.pdf

6.6 Adopt Resolution No. CC 2026-006, a Resolution of the City Council of the City of Palmdale directing the preparation of the Annual Engineer's Report for the continuation of the annual Levy of Assessments and designating the Engineer of Work for Fiscal Year 2026-27 for the City of Palmdale Drainage Benefit Assessment Districts No. 1 and No. 2006-02.

SR Reso. No. CC 2026-006.docx

Reso. No. CC 2026-006.docx

6.7 Adopt Resolution No. CC 2026-007, a Resolution of the City Council of the City of Palmdale directing the preparation of the annual Engineer's Reports for the continuation of the annual Levy of Assessments and designating the Engineer of Work for Fiscal Year 2026-27 for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

SR Reso. No. CC 2026-007.docx

Reso. No. CC 2026-007.docx

6.8 Approve Second Amendment to Agreement with Psomas for design services for City Council
Tuesday, April
7, 2026
PN 796, 45th Street East Sewer, Storm Drain, and Street Improvement Project, increasing the amount by $54,625, for a total not to exceed contract amount of $362,365, and extending the contract term to June 30, 2026.

SR Second Amendment to Agrmt No. A-8881 with Psomas.docx

Second Amendment to Agrmt No. A-8881 with Psomas.pdf

First Amendment to Agrmt No. A-8881 with Psomas.pdf

Agrmt No. A-8881 with Psomas.pdf

6.9 Approve agreement with Willdan Engineering for Construction Management and Observation Services for PN 796, 45th Street East Sewer, Storm Drain, and Street Improvement Project, for a total not to exceed amount of $877,189 for a term of 251 working days from the date of the Notice to Proceed.

SR Agrmt No. A-9785 with Willdan Engineering.docx

Agrmt No. A-9785 with Willdan Engineering.pdf

6.10 Approve agreement with Greenfield Landscaping and Maintenance, Inc., for turf removal and replacement services at Marie Kerr Park for a total not to exceed amount of $154,880 for a term of six months.

SR Agrmt No. A-9790 with Greenfield Landscaping and Maintenance, Inc.docx

Agrmt No. A-9790 with Greenfield Landscaping and Maintenance, Inc.pdf

6.11 Approve Change Order No. 3 & 4 in the amount of $29,860 for PN 887, Marie Kerr Park Best of the West Softball Complex Concession Stand project.

SR PN 887 MKP BOW Concession Stand.docx

Project Photos.pdf

Contract Change Order Table.pdf

Change Order 3.pdf

Change Order 4.pdf

6.12 Accept Notice of Completion (NOC) for PN 918, 2025 Summer Arterial Overlay Project.

SR NOC PN 918 2025 Summer Arterial Overlay Project.docx

NOC.docx

Location Map.pdf

Project Photos.pdf

6.13 Approve the minutes from the previous meeting.

Mins 03 03 2026.pdf

7. APPOINTMENTS -
Now is the time for public participation.

7.1 Nominate and appoint one public member to the Palmdale Enhanced Infrastructure Financing District (EIFD) Public Financing Authority (PFA) to serve the remainder of a two-year term set to expire June 30, 2027.

SR Appt Palmdale EIFD PFA.docx
City Council
Tuesday, April
7, 2026

Apps.pdf

8. NEW BUSINESS - Now is the time for public participation

8.1 Adopt Resolution No. CC 2026-017, a Resolution of the City Council of the City of Palmdale, establishing a new employee bargaining unit, the Public Works Maintenance Division Supervisory and Confidential Unit, and recognition of Teamsters Union Local 986 as their exclusive representative.

SR Reso. No. CC 2026-017.docx

Reso. No. CC 2026-017.docx

9. PUBLIC HEARING - Now is the time for public participation. Each public hearing will have its own public testimony.

9.1 Adopt Ordinance No. 1667, an Ordinance of the City Council of the City of Palmdale approving Zoning Ordinance Amendment 26-0002 to modify requirements related to Accessory Dwelling Units and Junior Accessory Dwelling Units to ensure compliance with state law and find the amendment is exempt from environmental review.

SR Ord. No. 1667.docx

Ord. No. 1667.docx

Reso. No. PC-2026-003 Signed.pdf

10. CITY MANAGER’S REPORT

11. SHERIFF'S REPORT

12. COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS

13. CLOSED SESSION - Now is the time for public participation.

PRESENTATION BY CITY ATTORNEY

13.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Salvador Mendez, City Manager, Linda Daube, Special Counsel, Janelle Samson, Deputy City Manager, and Yvette Barrios, Director of Human Resources
Employee organization: Teamsters Local 986
This closed session is being held pursuant to the authority of California Government Code Section 54957.6.

13.2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
City Council
Tuesday, April
7, 2026
Property: Vacant land located at the southeast corner of State Route (SR) 14 and Palmdale Boulevard (APN’s 3009-026-004, -005, -011, and -012) Agency Negotiation: Salvador Mendez, City Manager, Megan Taggart, Director of Economic and Community Development, Alexandra Severino, City Attorney, and Janelle Samson, Deputy City Manager
Negotiating Parties: Belldale, LLC and City of Palmdale Under Negotiation: Price and Terms of Payment
This closed session is being held pursuant to the authority of California Government Code Section 54956.8.

13.3 PUBLIC EMPLOYMENT
Title: City Attorney Recruitment
This closed session is being held pursuant to the authority of California Government Code Section 54957.

14. ANNOUNCEMENT BY CITY ATTORNEY

15. ADJOURN
meeting to May 5, 2026, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

City Council
Tuesday, April
7, 2026
https:/ /attend.wordly.ai/join/SLOR-7400

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: OPERATIONS DEPARTMENT

FINANCE DIVISION

DISTRICT: ALL

SUBJECT: RECEIVE AND FILE THE MONTHLY INVESTMENT ACTIVITY REPORTS FOR FEBRUARY 2026

RECOMMENDATION

Staff recommend that the City Council:

1. Receive and file the February 2026 monthly investment activity report s for the City of Palmdale and Successor Agency.

BACKGROUND

In accordance with Section 16 of the City and Successor Agency Investment Policy, the City Treasurer is required to prepare and present monthly and quarterly investment reports to the City Manager/Executive Director and the City Council/Board of Directors.

These reports include detailed information on each investment, including the investment type, issuer name, purchase date, maturity date, amount invested, and interest rate.

Reporting covers all pooled investments of the City and Successor Agency, as well as Certificates of Participation, Revenue Bonds, Tax Allocation Bonds, Assessment Districts, and Community Facilities District accounts managed by external fiscal agents.

The monthly investment reports provide an overview of the City and Successor Agency’s investment activity and portfolio performance. They summarize total assets, portfolio allocations, average maturities, yields, and book values. The interest rates presented reflect the most current rates available as of the report date.

Market values for pooled City and Successor Agency investments are based on closing prices as of the report date. Pricing information is obtained from reputable sources, including the Wall Street Journal, Bloomberg Financial Markets, Capital Market Finance publications, and other reliable market data providers.

Report to Mayor and City Council
Re: Monthly Investment Reports February 2026
April 7, 2026

DISCUSSION

Compliance with Investment Policy

As of February, the City’s total investment portfolio was valued at $310, 283,163, reflecting a decrease of $324,631 from the prior month and a decrease of $ 9,380,488 compared to the same period last year. The month-over-month decrease is attributable to maturities that have not been reinvested yet.

The Successor Agency’s portfolio had a par value of $ 15,531,671 as of February, representing a decrease of $1,743,608 from the previous month. Th e decrease is due to the debt service payments made during the month.

All investments are in full compliance with Section 8 of the City’s Investment Policy. The portfolios consist of a diversified mix of authorized investment instruments, including Certificates of Deposit, Corporate Notes, U.S. Treasury Securities, and Government Agency Securities, each maintained within established portfolio percentage limits.

The Finance Division serves as custodian of the City and Successor Agency investment portfolios and adheres to the three primary objectives outlined in the Investment Policy:

 Safeguard principal by investing in financial instruments that mitigate the risk of market-related losses;

 Maintain sufficient liquidity to meet anticipated cash flow needs; and

 Achieve a competitive market rate of return consistent with policy constraints.

Liquidity

Maintaining adequate liquidity to support operational requirements remains a key priority of the Finance Division. To support this objective, the City and Successor Agency invest in two pooled funds: the Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP). These funds are designed to support daily operational needs and provide flexibility during periods of economic uncertainty. Their high liquidity ensures that both entities can meet ongoing cash flow demands.

At the end of February, the City’s LAIF balance totaled $116,929,296, no changes from the prior month. The Successor Agency’s LAIF balance wa s $4,027,756, reflecting no changes from the prior month.

The City’s CAMP balance at the end of February was $54, 427,027, compared to $54,267,675 in January. The increase is due to interest earned during the month.

Report to Mayor and City Council
Re: Monthly Investment Reports February 2026
April 7, 2026

The interest rates presented reflect the most current rates available as of the date of this report. As of February 28, 2026, LAIF and CAMP were earning 3.871 percent and 3.83 percent, respectively. At the end of January, the rates were 3.931 percent for LAIF and

3.85 percent for CAMP. One year ago, LAIF and CAMP rates were 4.3 33 percent and

4.51 percent, respectively.

The chart above shows the LAIF and CAMP average monthly yields from May 2025 through February 2026. The difference between the two funds’ performance is primarily due to their varying pool characteristics. CAMP’s portfolio composition is more prone to market volatility, resulting in performance variations.

Diversity

The Finance Division seeks to maintain a well -diversified investment portfolio in order to minimize exposure to risks associated with any single security type or financial institution.

The City and Successor Agency portfolios remain appropriately diversified in accordance with the Investment Policy. The accompanying monthl y reports detail all investments held by both entities, including current book values as of February 28, 2026.

Based on current projections, both the City and the Successor Agency have sufficient funds to meet anticipated expenditure requirements over the next six months. The Finance Division will continue to closely monitor economic conditions and assess their potential impact on interest rates and overall portfolio performance.

4.27% 4.27% 4.26% 4.25% 4.21%

4.15% 4.10%

4.03%

3.93%

3.87%

4.42% 4.40% 4.41% 4.40% 4.36%

4.26%

4.10%

3.95%

3.85%

3.83%

3.50%

3.60%

3.70%

3.80%

3.90%

4.00%

4.10%

4.20%

4.30%

4.40%

4.50%
May Q4 Jun July Aug Q1 Sep Oct Nov Q2 Dec Jan Feb
Pooled Investments Monthly Yields

LAIF CAMP
Report to Mayor and City Council
Re: Monthly Investment Reports February 2026
April 7, 2026

Attached are summaries of the investments in the City and Successor Agency’s books as of February 28, 2026.

FISCAL IMPACT

$0; There is no fiscal impact associated with the recommended action for this report.

STRATEGIC PLAN

Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

B. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.

C. Involve and expand engagement to enhance public oversight and transparency.

Prepared by: Janelle Samson, Deputy City Manager
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Rpt. Monthly Investment Reports February 2026

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
U.S. TREASURY SECURITIES Yield
05-11-21 02-28-26 CITY 9128286F2 U.S. Treasury Note 0.66 3,000,000.00 3,261,331.50 2,966,940.00 03-08-23 03-31-26 CITY 9128286L9 U.S. Treasury Note 2.25 3,200,000.00 3,029,330.80 3,156,832.00 01-03-24 12-31-26 CITY 912828YX2 U.S. Treasury Note 0.04 5,000,000.00 4,696,880.23 4,848,850.00 01-03-24 06-30-27 CITY 91282CEW7 U.S. Treasury Note 0.04 5,000,000.00 4,897,630.28 4,954,900.00 01-03-24 09-30-27 CITY 91282CFM8 U.S. Treasury Note 0.04 2,500,000.00 2,523,771.66 2,522,450.00 01-08-24 06-15-26 CITY 91282CHH7 U.S. Treasury Note 0.04 5,000,000.00 5,001,760.94 5,006,000.00 12-18-24 09-30-29 CITY 91282CFL0 U.S. Treasury Note 0.39 5,000,000.00 4,977,094.45 5,022,250.00 12-18-24 10-31-29 CITY 91282CFT3 U.S. Treasury Note 0.40 5,000,000.00 4,988,321.47 5,047,050.00 12-18-24 11-30-29 CITY 91282CFY2 U.S. Treasury Note 0.39 5,000,000.00 4,942,086.29 5,021,300.00 01-02-25 12-31-29 CITY 91282CGB1 U.S. Treasury Note 0.39 3,000,000.00 2,949,835.02 3,012,300.00 11-17-25 09-30-30 CITY 91282CPA3 U.S. Treasury Note 3.63 3,000,000.00 3,015,470.91 3,001,130.25 01-23-26 06-30-29 CITY 91282CEV9 US Treasury Note 3.25 1,000,000.00 985,312.50 985,312.50 01-23-26 02-28-30 CITY 91282CGQ8 US Treasury Note 4.00 1,000,000.00 1,008,750.00 1,008,750.00 01-23-26 12-31-30 CITY 91282CJQ5 US Treasury Note 3.75 1,000,000.00 995,937.50 995,937.50 TOTAL U.S. TREASURY SECURITIES 47,700,000.00$ 47,273,513.55$ 47,550,002.25$

GOVERNMENT AGENCY PAPER
07-29-21 04-29-26 CITY 3130AN5C0 Federal Home Loan Note 1.05 4,000,000.00 4,010,455.13 3,899,120.00 12-21-21 12-22-26 CITY 3133ENJC5 Federal Farm Credit 1.29 5,000,000.00 5,000,000.00 4,814,666.55 06-24-22 02-26-27 CITY 3130AL5A8 Federal Home Loan Note 3.33 5,000,000.00 4,479,000.00 4,758,477.85 08-17-22 10-27-26 CITY 3134GW4C7 Freddie Mac 0.80 5,000,000.00 4,539,500.00 4,800,207.95 01-06-23 02-25-27 CITY 3130AQRH8 Federal Home Loan Note 4.38 5,000,000.00 4,590,638.89 4,843,987.40 01-06-23 04-19-27 CITY 3130ARHJ3 Federal Home Loan Note 4.38 5,000,000.00 4,801,354.86 4,925,508.20 05-03-24 05-01-28 CITY 3133ERCX7 Federal Farm Credit 5.17 5,000,000.00 5,000,000.00 5,022,317.60 08-08-24 08-14-29 CITY 3134HADY6 Freddie Mac Domestic 4.00 4,000,000.00 3,946,000.00 3,971,348.28 12-03-24 12-04-29 CITY 3130B3XP3 Federal Home Loan 4.50 1,000,000.00 1,000,000.00 998,973.31 12-04-24 12-02-27 CITY 3133ERE23 Federal Farm Credit 4.32 1,000,000.00 1,000,000.00 1,003,072.14 01-27-25 07-27-27 CITY 3130B4RC7 Federal Home Loan Bank 4.50 3,000,000.00 3,000,000.00 3,019,381.53 01-28-25 07-21-27 CITY 3130B4QA2 Federal Home Loan Bank 4.55 3,000,000.00 3,000,000.00 3,003,732.24 06-13-25 10-30-28 CITY 3130B62E5 Federal Home Loan Bank 4.25 3,000,000.00 3,000,000.00 3,000,982.74 06-27-25 04-30-29 CITY 3136GAGW3 Fannie Mae 4.75 5,000,000.00 5,000,000.00 4,993,056.90 09-17-25 09-15-28 CITY 3133ETXV4 Federal Farm Credit Bond 3.83 1,400,000.00 1,402,403.14 1,400,000.00 11-17-25 11-06-30 CITY 3130B8BF8 Federal Home Loan 3.95 830,000.00 833,082.01 832,080.25 01-06-26 06-26-30 CITY 3133ET5K9 Federal Farm Credit Bank 4.07 3,000,000.00 2,998,500.00 2,998,500.00 01-06-26 01-06-31 CITY 3136GCCY9 Fannie Mae 4.00 4,000,000.00 4,000,000.00 4,000,000.00 TOTAL GOVERNMENT AGENCY PAPER 63,230,000.00$ 61,600,934.03$ 62,285,412.94$

CERTIFICATES OF DEPOSIT
01-04-24 06-15-26 CITY 05580A4Y7 BMW Bank of NA 4.03 240,000.00 243,434.40 241,276.80 01-04-24 12-28-28 CITY 09582YAV4 Blue Ridge Bank 4.09 240,000.00 240,948.00 241,135.20 06-11-24 06-11-26 CITY 38150VUZ0 Goldman Sachs Bank 5.05 245,000.00 245,033.90 247,179.52 06-13-24 06-13-29 CITY 89235MPP0 Toyota Financial SGS 4.65 245,000.00 245,000.00 250,250.86 06-14-24 06-15-26 CITY 34520LBC6 Forbright Bank 5.05 245,000.00 245,000.00 247,279.55 06-14-24 06-14-28 CITY 307811KA6 Farmers & Merchs Bank 5.00 245,000.00 245,000.00 246,517.02 06-17-24 06-17-26 CITY 8562855V9 State Bank of India 5.10 245,000.00 245,000.00 247,345.31 06-20-24 06-22-26 CITY 06051XER9 Bank of America NA 5.05 245,000.00 245,000.00 247,339.38 06-21-24 06-22-26 CITY 35634MAE1 Freedom Bank/Maywood NJ 5.05 245,000.00 245,000.00 247,339.60 01-06-26 12-30-30 CITY 32026U6U5 First Foundation Bank 4.25 250,000.00 250,000.00 250,000.00 01-14-26 01-14-31 CITY 46659CSR2 JP Morgan Chase Bank NA 4.0 250,000.00 250,000.00 250,000.00 02-13-26 02-14-28 CITY 178180HL2 City National Bank Beverly Hills 3.85 250,000.00 250,000.00 250,000.00 02-20-26 02-20-29 CITY 33622PAP8 First Security Bank 3.9 250,000.00 250,000.00 250,000.00 TOTAL CERTIFICATES OF DEPOSIT 3,195,000.00$ 3,199,416.30$ 3,215,663.24$

CITY OF PALMDALE INVESTMENTS

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT

CORPORATE BONDS
05-17-23 03-01-26 CITY 30231GAT9 Exxon Mobile Corporation 3.04 1,000,000.00 982,084.11 992,306.58 05-17-23 03-02-26 CITY 194162AQ6 Colgate-Palmolive 4.80 1,000,000.00 1,035,553.33 1,004,192.41 01-04-24 07-27-26 CITY 61761J3R8 Morgan Stanley 4.70 500,000.00 481,185.25 493,730.00 01-04-24 06-15-26 CITY 46625HRS1 JPMorgan Chase & CO 4.52 500,000.00 484,840.25 495,185.00 01-04-24 03-02-28 CITY 718172CE7 Philip Morris Intl Inc 4.49 500,000.00 474,395.25 487,000.00 01-04-24 04-01-27 CITY 808513BW4 Charles Schaw Corp 4.68 500,000.00 479,390.25 492,985.00 01-09-24 06-02-26 CITY 11271LAA0 Brookfield Fin Inc 5.13 500,000.00 490,115.25 498,735.00 01-09-24 07-09-27 CITY 22550L2K6 Crdit Suisse New York 4.92 500,000.00 500,910.25 507,650.00 01-09-24 08-15-28 CITY 797440CE2 San Diego G & E 4.49 500,000.00 509,340.25 510,425.00 01-09-24 07-01-27 CITY 75973QAA5 Reneissance Financial 5.01 500,000.00 475,470.25 492,385.00 08-27-24 02-01-29 CITY 06406RBN6 Bank of NY Mellon Corp 4.20 656,000.00 663,116.29 660,965.92 08-27-25 07-26-29 CITY 06406RBK2 Bank of Melon Corp 4.09 1,000,000.00 1,021,952.92 1,021,952.92 08-27-25 08-09-29 CITY 89236TMK8 Toyota Motor Crdt Corp 4.03 500,000.00 510,587.75 510,587.75 08-27-25 05-13-30 CITY 91324PDX7 United Health Group Inc 4.15 1,000,000.00 914,211.92 914,211.92 01-06-26 11-15-30 CITY 30303MAB8 Meta Platforms Inc Global 4.20 1,500,000.00 1,510,500.00 1,510,500.00 01-06-26 05-06-30 CITY 46647PBD7 JPMorgan Chase & Co 3.70 1,500,000.00 1,482,990.00 1,482,990.00 01-23-26 04-13-29 CITY 023135CG9 Amazon.com Inc 3.45 1,000,000.00 988,500.00 988,500.00 01-23-26 01-23-30 CITY 6174468G7 Morgan Stanley MTN 4.43 1,000,000.00 1,007,000.00 1,007,000.00 01-23-26 01-10-31 CITY 89236TPH2 Toyota Motor Credit Corp 4.20 1,000,000.00 998,300.00 998,300.00 02-12-26 02-12-31 CITY 95004HBB3 Wells Fargo Bank 4.15 2,000,000.00 2,000,000.00 2,000,000.00 02-23-26 02-23-29 CITY 06055JQF9 Bank of America Corp 4.05 2,000,000.00 2,000,000.00 2,000,000.00 TOTAL CORPORATE BONDS 19,156,000.00$ 19,010,443.32$ 19,069,602.50$

STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
09-01-84 n/a CITY 98-19-620 0.78 61,768,288.77 61,768,288.77 61,768,288.77 9-19-2024 n/a PFA 40-19-078 36,500,000.00 36,500,000.00 40,603,146.66 9-28-2021 n/a ARPA 19-19-004 0.78 14,557,860.40 14,557,860.40 14,557,860.40 TOTAL LAIF ACCOUNTS 112,826,149.17$ 112,826,149.17$ 116,929,295.83$

CAMP- CALIFORNIA ASSET MANAGEMENT PROGRAM
6080-01 n/a CITY 6080-01 0.30 54,427,026.51 54,427,026.51 54,427,026.51 TOTAL CAMP ACCOUNTS 54,427,026.51$ 54,427,026.51$ 54,427,026.51$

UBS FINANCIAL SERVICES
n/a n/a CITY 0.00 6,806,160.14 6,806,160.14 6,806,160.14 TOTAL UBS FINANCIAL SERVICES ACCOUNTS 6,806,160.14$ 6,806,160.14$ 6,806,160.14$ TOTAL CITY INVESTMENTS 307,340,335.82$ 305,143,643.02$ 310,283,163.41$

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT

STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
11-20-84 n/a LIBRARY 16-19-012 0.78 14,228.63
TOTAL LIBRARY INVESTMENTS 14,228.63$
SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 05-10-95 n/a BOND 95421220 0.35 123.61
05-10-95 n/a IMPROVEMENT 95421222 0.10 179,646.73
TOTAL SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1 179,770.34$

BOND PROCEEDS
RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-06-95 n/a RESERVE-SEN 95420880 n/a 14.25
04-06-95 n/a IMPV-ACQUI 95420884 0.01 2,990,227.59
04-06-95 n/a BOND 95420887 0.15 0.15
TOTAL RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1 2,990,241.99$

BOND PROCEEDS
ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 08-01-19 n/a SP TAX - B BOND 242969000 0.00 278,360.80
08-01-19 n/a RESERVE 242969003 0.00 722,947.91
08-01-19 n/a SP TAX - REFNDING BOND 242969004 0.01 15,152.03 TOTAL ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1 1,016,460.74$

BOND PROCEEDS
2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 2021 Fiscal Agent: U.S. Bank National Association (fka First Trust) n/a SPEC TRB SER A/B 251009000 0.01 140,716.59
n/a RESERVE FUND 251009001 0.01 639,057.15
TOTAL 2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 2021779,773.74$

BOND PROCEEDS
2006-1 GODDE HILL ESTATE SEWER IMPROVEMENTS LOIB
Fiscal Agent: U.S. Bank National Association (fka First Trust) 11-08-06 n/a REDEMPTION FUND 106844000 0.01 29,833.14
11-08-06 n/a ADM EXP 106844002 0.01 1,848.60
11-08-06 n/a RESERVE FUND 106844003 0.01 87,573.55
TOTAL 2006-1 GODDE HILL ESTATE SEWER IMPROVEMENTS LOIB 119,255.29$

LIBRARY INVESTMENTS

FISCAL AGENT CASH

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
2015 HA DEBT SERVICE RESERVE
Fiscal Agent: Bank of America
11-19-15 n/a DEBT SVC RESERVE 1257964992 0.08 41,180.69 TOTAL 2015 HA DEBT SERVICE RESERVE 41,180.69$

PARS RESTRICTED CASH FOR PENSION STABILIZATION TRUST FUND 05-23-18 n/a CITY 104790895775 Pub. Agency Retirement Svcs.2.60 12,527,271.32 TOTAL PARS PENSION TRUST FUND 12,527,271.32$

BOND PROCEEDS
2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 09-03-15 n/a BOND FUND 277067000 0.00 138,264.06
09-03-15 n/a INTEREST ACCT 277067001 0.01 14.01
09-03-15 n/a BOND RESERVE 277067003 0.00 281,018.54
09-03-15 n/a REPAIR & REPLACE FUND 277067004 0.00 1,442,360.74 TOTAL 2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS 1,861,657.35$

BOND PROCEEDS
2017 PFA $17.4M LEASE REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-05-17 n/a REVENUE FUND 271128000 0.00 0.50
04-05-17 n/a REVENUE REFUNDING BOND 271128001 n/a 0.07
04-05-17 n/a REVENUE REFUNDING BOND 271128002 0.31
TOTAL 2017 PFA $17.4M LEASE REVENUE BONDS 0.88$

BOND PROCEEDS
2023 A&B SERIES ACQUISITION & CONSTRUCTION REVENUE BOND PFA Fiscal Agent: U.S. Bank National Association (fka First Trust) 11-30-23 n/a REVENUE FUND 248041000 9.57
11-30-23 n/a INTEREST 248041001 452,098.00
11-30-23 n/a PRINCIPAL 248041002 0.51
11-30-23 n/a REVENUE FUND 248041004 13.54
11-30-23 n/a REVENUE FUND 248041008 4,800,461.87
TOTAL 2023 A&B SERIES B ACQUISITION & CONSTRUCTION REV BOND 5,252,583.49$

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
GRAND TOTAL - FISCAL AGENT CASH 24,768,195.83$
Cash on Hand 23,653,075$
Pooled Cash Investments

City: 306,440,023$
Insur Fund: 3,843,140$ 310,283,163$ Library Investments 14,229$

Subtotal 333,950,467$

City/AD/CFD/PCA/PFA/HA
Fiscal Agent Cash 24,768,196$

Grand total 358,718,663$

The interest rate quoted on LAIF, AIM, and Fiscal Agent/Trustee accounts is the most current rate available.

LAIF & AIM interest Rates are as of February, 2026

SUMMARY OF CASH AND INVESTMENTS

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026

POOLED CASH - LOCAL AGENCY INVESTMENT FUND (LAIF), CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP), & UBS FINANCIAL SERVICES

TRANSACTION INTEREST

DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
LAIF - CITY ACCOUNT 98-19-620
Beginning Balance 61,768,288.77$
Subtotal -$ -$ -$ 61,768,288.77$ LAIF - PFA ACCOUNT 40-19-078
Beginning Balance 40,603,146.66$
Subtotal -$ -$ -$ 40,603,146.66$ LAIF - LIBRARY ACCOUNT 16-19-012
Beginning Balance 14,228.63$
Subtotal -$ -$ -$ 14,228.63$ LAIF - ARPA ACCOUNT 19-19-004
Beginning Balance 14,557,860.40$
Subtotal -$ -$ -$ 14,557,860.40$ CAMP
Beginning Balance 54,267,674.78$
02-28-26 159,351.73 $
Subtotal -$ -$ 159,351.73$ 54,427,026.51$ UBS Financial Services
Beginning Balance 1,305,112.18$
02-27-26 138,924.29 $
02-27-26 (138,651.04)$
02-12-26 5,500,774.71$
Subtotal -$ (138,651.04)$ 5,639,699.00$ 6,806,160.14$ Total -$ (138,651.04)$ 5,799,050.73$ 178,176,711.11$

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026
TN= US Treasury C = Call
FP= Federal Paper M= Maturity
CD= Certificate of Deposit CB= Corporate Bonds
FACE

PURCHASE MATURITY VALUE INTEREST NET INVESTED GAIN/

ISSUER DATE DATE REDEEMED RECEIVED FUNDS AMOUNT (LOSS)
91282CGL9 U.S. Treasury Note01-08-24 02-15-26 TN 5,000,000.00 M 100,000.00 5,100,000.00 4,993,400.00 6,600.00 05565QDH8 BP Capital Markets PLC01-09-24 11-28-28 CB 500,000.00 - 500,000.00 491,630.00 8,370.00 3133ETUN5 Federal Farm Credit08-29-25 02-25-30 FP 5,000,000.00 111,250.00 5,111,250.00 5,000,000.00 10,500,000.00$ 211,250.00$ 10,711,250.00$ 10,485,030.00$ 14,970.00$ Total Number of Transactions:

POOLED CASH - INVESTMENTS MATURED OR CALLED

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
FEBRUARY 28, 2026
TN= US Treasury
FP = Federal Paper
CD= Certificate of Deposit
CB = Corporate Bonds

ACCRUED
PURCHASE MATURITY FACE PREMIUM / PURCHASE INTEREST NET Yield

ISSUER DATE DATE VALUE (DISCOUNT) PRICE PURCHASED PURCHASE 95004HBB3 WELLS FARGO BANK NA02-12-26 02-12-31CB 2,000,000.00 - 2,000,000.00 - 2,000,000.00 4.15 178180HL2 CITY NATIONAL BANK-BEV HILLS02-13-26 02-14-28CD 250,000.00 - 250,000.00 - 250,000.00 3.85 33622PAP8 FIRST SECURITY BANK 02-20-26 02-20-29CD 250,000.00 - 250,000.00 - 250,000.00 3.90 06055JQF9 BANK OF AMERICA CORP02-23-26 02-23-29CB 2,000,000.00 - 2,000,000.00 - 2,000,000.00 4.05 4,500,000.00$ -$ 4,500,000.00$ -$ 4,500,000.00$ Total Number of Transactions:

POOLED CASH - INVESTMENTS PURCHASED

SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
February 28, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT TOTAL
LAIF - SA ACCOUNT 65-19-035
09-01-84 n/a SA Account 65-19-035 0.78 4,027,755.66
4,027,755.66$

FISCAL AGENT CASH

BOND PROCEEDS
CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) Fiscal Agent: U.S. Bank National Association
08-20-02 n/a Reserve Fund 94460700 2.54 532,326.56
08-20-02 n/a Interest Acct 94460701 0.04 21,806.13
08-20-02 n/a Principal Acct 94460702 0.04 82.43

TOTAL CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) 554,215.12$

BOND PROCEEDS
2016 SA $31.5M Tax Allocation Refunding Bonds Series A
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-26-16 n/a Debt Service 245113000 0.00 922,950.00
TOTAL 2016 SA $31.5M Tax Allocation Refunding Bonds Series A 922,950.00$ GRAND TOTAL - FISCAL AGENT CASH $1,477,165.12

SUMMARY OF CASH AND INVESTMENTS
Cash on Hand 10,026,750$ 10,026,749.83$
$0
Pooled Cash Investments 4,027,756$ $0
10,026,749.83$
Successor Agency Fiscal Agent Cash 1,477,165$ *

Grand total 15,531,671$

* The interest rate quoted on LAIF and Fiscal Agent/Trustee accounts is the most current rate available.

LAIF interestrates are as of February 28, 2026.

SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
February 28, 2026

POOLED CASH - STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF)

TRANSACTION INTEREST

DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
LAIF - SA ACCOUNT 65-19-035
Beginning Balance 4,027,755.66
Subtotal -$ -$ -$ 4,027,755.66$

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: OPERATIONS DEPARTMENT

INFORMATION TECHNOLOGY DIVISION

DISTRICT: ALL

SUBJECT: APPROVE AGREEMENT WITH DELL INC., FOR MICROSOFT

AZURE CLOUD SERVICES FOR A THREE-YEAR TERM

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Agreement No. A-9808 with Dell Inc., for Microsoft Azure cloud services for a three-year term; and,

2. Authorize the City Manager or his designee to execute Agreement No. A-9808 with Dell Inc., including minimal and/or non-substantial changes.

BACKGROUND

The City utilizes Microsoft Azure cloud services to support its core technology infrastructure, including virtual servers, data storage, and network resources necessary for daily operations. These services are currently accessed through a Microsoft Enterprise Agreement (EA), which is scheduled to expire on April 30, 2026.

Cloud-based infrastructure has replaced traditional on -premises systems as the standard for public agencies, allowing organizations to avoid large capital investments in physical hardware while maintaining reliable and secure access to systems and data.

Continuation of these services is necessary to ensure uninterrupted access to the City’s applications and operational systems.

DISCUSSION

Approval of Agreement No. A -9808 will allow the City to continue utilizing Microsoft Azure cloud services that support essential municipal operations. These services provide the comp uting environment required to host applications, manage data, and maintain system availability.

Report to Mayor and City Council
Re: Approve Agrmt. No. A-9808 with Dell Inc.

April 7, 2026

Microsoft Azure operates under a consumption -based pricing model , where costs are based on actual service usage rather than a fixed contract amount. Because res ource needs vary over time due to operational demands, system changes, and technology initiatives, total costs cannot be predetermined. Microsoft structures these agreements without not-to-exceed amounts, as charges are directly tied to real-time usage.

The Agreement was procured through a cooperative purchasing program, ensuring that pricing is competitively established and consistent with rates available to other public agencies. This approach allows the City to efficiently obtain services while maintain ing cost competitiveness.

The proposed Agreement will establish a new three -year term with Dell Inc., an authorized reseller, allowing the City to maintain continuity of service s through April 2029.

FISCAL IMPACT

Estimated to range from $234,000 to $288,000; Costs are dependent on service consumption and may vary. It is anticipated that monthly charges will range between $6,500 and $8,000, which totals an estimated cost of $234,000 to $288,000 over the three-year term. Funds are budgeted and available in Information Technology accounts for FY 2025-26. Subsequent years will be proposed through the annual budget process.

STRATEGIC PLAN

Goal III: Ensure long-term fiscal health of the city and maintain funding for services.

A. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.

Prepared by: Janelle Samson, Deputy City Manager
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS
Agrmt No. A-9808 with Dell Inc.

A-9808
APPROVE AS TO FORM:
___________________
Alexandra Severino
City Attorney
___________________
ATTEST:

Rochelle Scott
City Clerk
___________________
Salvador Mendez
City Manager
38300 Sierra Highway

CITY OF PALMDALE
Palmdale, CA 93550
___________________
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Name
Title
City of Palmdale
Janelle Samson
Signed on Mar 30, 2026 5:57 PM PDT
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IP Address: 206.171.111.149
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City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING DIVISION

DISTRICT: 1

SUBJECT: APPROVE THE CERTIFICATE OF COMPLETION BETWEEN THE

CITY OF PALMDALE AND DELTA SCIENTIFIC CORPORATION AS
REQUIRED BY AGREEMENT NO. A-0155 FOR THE DEVELOPMENT

OF TWO INDUSTRIAL BUILDINGS LOCATED ON THE
SOUTHWEST CORNER OF AVENUE O AND DELTA LANE (APN’S
3005-046-016 AND -017)

RECOMMENDATION

Staff recommend that the City Council:

1. Approve the Certificate of Completion between the City of Palmdale and Delta Scientific Corporation as required by Agreement No. A-0155 for the development of two industrial buildings located on the southwest corner of Avenue O and Delta Lane (APN’s 3005-046-016 and -017); and,

2. Authorize the City Manager or h is designee to execute the Certificate of Completion with Delta Scientific Corporation, including minimal and/or non - substantive changes.

BACKGROUND

The project site consists of two parcels totaling 8.72 acres located on the southwest corner of Avenue O and Delta Lane within the Fairway Business Park . The northerly

5.89 acres is owned by Delta Scientific (Delta) and contains an existing 127,850 square foot industrial building (APN 3005-046-016, 40355 Delta Lane), and the southerly 2.83 acres is owned by Woodleigh Properties (Woodleigh) and contains an existing 59,586 square foot industrial building (APN 3005-046-017, 305 Grand Cypress Avenue).

Delta Scientific agreed to develop the property under a Disposition and Development Agreement (DDA) dated December 11, 2002 (recorded December 19, 2002 , as Report to Mayor and City Council
Re: Certificate of Completion
April 7, 2026

Instrument No. 02-3125449) and later acquired the property from the City by Grant Deed dated April 14, 2003 (recorded May 28, 2003, as Instrument No. 03-1505617).

DISCUSSION

Delta and Woodleigh are currently in the process of selling the site and have requested that the City clarify and confirm certain matters related to the DDA and the Grant Deed.

Development of the site was completed in 2004 for the northerly parcel and in 2006 for the southerly parcel. Under the DDA, the City is required to issue and record a Certificate of Completion confirming satisfactory completion of the development upon request by Delta and Woodleigh. Although the Certificate should have been recorded when the project was completed approximately twenty years ago, Del ta and Woodleigh have recently requested that the City issue the attached Certificate.

The Grant Deed restricts transfer of the parcels for a period of ten years following recordation of the Certificate of Completion. Because the Certificate of Completion will be recorded now (if approved by City Council) , applying this provision as written would effectively impose a new ten -year restriction on the property owners’ ability to sell the parcels (through 2036), which does not reflect the original intent of the DDA or the Grant Deed.

Staff has determined that the site was developed in accordance with the terms and conditions of the DDA and therefore is recommending that the City Council formally acknowledge satisfactory completion of the project and termination of the restriction on transfer tied to the date of recordation of the Certificate of Completion . The attached Certificate of Completion acknowledges the following:

 There are no breaches or defaults under the Grant Deed, and all construction and development obligations for the site have been fully satisfied.  The City confirms that all obligations of Delta under the Grant Deed have been fully performed in compliance with the DDA, Grant Deed, and the Redevelopment Plan and CC&Rs for the Fairway Business Park.
 Any restrictions on the sale, transfer, assignment, or leasing of the site are terminated and the site may be freely transferred.
 The City has no right to reenter, take possession of, or reclaim the site.  The City has no right of first refusal, no right of reverter, and no other reversionary interest in the site.
 All other covenants in the DDA and Grant Deed remain the same.

FISCAL IMPACT

$0; No fiscal impact associated with this action.

Report to Mayor and City Council
Re: Certificate of Completion
April 7, 2026

STRATEGIC PLAN

Goal III: Invest in infrastructure to improve community livability.

A. Seek innovative, cost effective, customer focused methods of service delivery.

Prepared by: Megan Taggart, Director of Economic and
Community Development
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Draft Certificate of Completion

Recording Requested by:

City of Palmdale

When recorded return to:

Delta Scientific Corp.
24901 West Avenue Stanford
Valencia, California 91355
Attention: David Dickinson

With a copy to:

Delta Ln Palmdale CA LLC
600 East Avenue, Suite 200
Rochester, NY 14607
Attention: Bruce E. Bender Space above this line is for Recorder’s Use _____________________________________________________________________________________

AGREEMENT REGARDING CERTIFICATE OF COMPLETION

AGREEMENT REGARDING CERTIFICATE OF COMPLETION (this "Agreement") is made this ____ day of ______________, 2026, by THE CITY OF PALMDALE, a California municipal corporation (successor-in-interest to the Community Redevelopment Agency of the City of Palmdale) (the “City”) with an address of 38300 Sierra Hwy, Suite A, Palmdale, CA 93550 in favor of DELTA SCIENTIFIC CORPORATION, a California corporation (“Delta”), WOODLEIGH PROPERTIES, LP , a California limited partnership (“Woodleigh”) and DELTA LN PALMDALE CA LLC, a New York limited liability company (“Buyer”).

RECITALS:

WHEREAS, Delta is the fee simple owner of certain real property and improvements located at 40355 Delta Lane in the City of Palmdale, County of Los Angeles and State of California, further identified as tax parcel identification number 3005-046-016 and comprised of approximately 5.89 acres (the "Delta Premises"); and

WHEREAS, Woodleigh is the fee simple owner of certain real property and improvements located at 305 Grand Cypress Avenue in the City of Palmdale, County of Los Angeles and State of California, further identified as tax parcel identification number 3005-046-017 and comprised of approximately 2.83 acres (the "Cypress Premises"); and

WHEREAS, the Delta Premises and the Cypress Premises are collectively referred to herein as the “Premises”, which Premises is more fully described in Exhibit "A" attached hereto and made a part hereof and such Premises is referred to as the “Site” in the DDA and the Grant Deed (as such terms are defined herein); and

WHEREAS, pursuant to the Disposition and Development Agreement dated December 11, 2002 entered into by and between Delta and the City (successor-in-interest to the Community Redevelopment Agency of the City of Palmdale) and recorded December 19, 2002 in the Official Records of Los Angeles County in Instrument No. 02 -3125449 (referred to herein as the “DDA”), Delta agreed to develop the Premises and construct certain improvements thereon; and

2 WHEREAS, following the completion of the development and construction on the Premises, the City was required to furnish a recordable Certificate of Completion to document and confirm the development and completion of the Premises pursuant to the terms of the DDA (the "Certificate"), which Certificate was to be recorded in the Official Records of Los Angeles County; and

WHEREAS, the DDA states that the Certificate shall be conclusive determination of satisfactory completion of the construction and development of the Premises as required by the DDA; and

WHEREAS, following the completion and development of the Premises by Delt a in 2004 with respect to the Delta Premises and 2006 with respect to the Cypress Premises, no Certificate was filed of record to document the completion of the project required by the DDA; and

WHEREAS, the City has determined that the construction and development of the Premises was satisfactorily completed and developed pursuant to the terms and conditions set forth in the DDA and the City desires to execute this Agreement to acknowledge same and confirm that the Certificate should have been filed of record in 2004 with respect to the Delta Premises and 2006 with respect to the Cypress Premises; and

WHEREAS, Delta and Woodleigh are in the process of selling the Premises to Buyer and has requested that the City clarify and confirm certain matters set forth in the DDA and in that certain Grant Deed whereby Delta acquired the Premises from the City, which Grant Deed was dated April 14, 2003 and recorded in the Official Records of Los Angeles County On May 28, 2003 as Instrument No. 03-1505617 in the Recorder's Office of Los Angeles County (the “Grant Deed”).

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City hereby covenants and agrees as follows:

1. DDA and Certificate of Completion . This Agreement shall act as the Certificate for the completion and development of the Premises. Accordingly, the City does hereby certify that the construction and development of the Premises has been fully satisfactorily performed and completed as required by the DDA and that Delta has fully complied with the terms, covenants and conditions of the DDA.

2. Grant Deed. There is no breach or default under any of the covenants, conditions or restrictions contained in the Grant Deed and all covenants related to the construction and development of the Premises have been satisfied. In addition, the City hereby agrees and confirms the following with respect to the Premises notwithstanding anything contained in the contrary that might be contained in the DDA, the Grant Deed, the Redevelopment Plan or the CC&Rs (as such terms are defined in the Grant Deed): (i) all obligations on the part of Delta in the Grant Deed have been fully completed and satisfied as required by and in compliance with the DDA, the Grant Deed, the Redevelopment Plan and the CC&Rs; (ii) any restrictions on sales, conveyances, assignments, leasing or any other transfers of the Premises and any provisions related thereto are hereby terminated and null and void (including, without limitation, Section 311 and 312 of the DDA and Section 5 of the Grant Deed ) and the City hereby expressly agrees and acknowledges that the Premises is freely transferable in connection with the sale to Buyer and any future sales of the Premises by Buyer or otherwise; (iii) the City has no right to reenter the Premises or take possession of the Premises or to terminate or revest the Premises in the City and as a result thereof, the City hereby expressly agrees and acknowledges that the City has no right of first refu sal, no right of reverter and no other reversionary interest s in the Premises 3 whatsoever all of which rights, and any provisions related thereto, are hereby terminated and null and void (including, without limitation, Section 503 of the DDA and Section 6 of the Grant Deed).

3. Incorporation of Recitals. The recitals set forth above are incorporated herein and made a part hereof to the same extent as if set forth herein in full.

4. Authority. The City hereby represents, warrants and covenants to the parties that (i) the City is the successor in interest to the Community Redevelopment Agency of the City of Palmdale; (ii) the City has the full power and authority to enter into this Agreement and make the certifications, statements, agreements and waivers set forth herein, (iii) the person executing this Agreement on its behalf has been duly authorized to do so and has the authority to bind the City, and (i v) no consent of any third party or any other approval is required for the City to enter into this Agreement.

5. Successors and Assigns. This Agreement shall run with the land and shall bind and inure to the benefit of each party, its respective heirs, legal representatives, successors and assigns.

6. Recording. This Agreement shall be recorded in the Recorder’s Office of Los Angeles County, California.

IN WITNESS WHEREOF, the City has executed this Agreement as of the ___ day of ____________, 2026.

_________________________________
Salvador Mendez
City Manager

Approved as to form: ATTEST

___________________________ ________________________________ Alexandra M. Severino Rochelle Scott
City Attorney City Clerk

4 EXHIBIT A

Legal Description

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION

DISTRICT: ALL

SUBJECT: ADOPT RESOLUTION NO. CC 2026-005, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE AFFIRMING CEQA

EXEMPTION AND AUTHORIZING A MULTI -YEAR CITYWIDE

RIGHT-OF-WAY MAINTENANCE AND REHABILITATION
PROGRAM FROM FISCAL YEAR 2025 -26 TO FISCAL YEAR 2030 - 31 RECOMMENDATION

Staff recommend that the City Council:

1. Adopt Resolution No. CC 2026-005, a Resolution of the City Council of the City of Palmdale affirming CEQA exemption and authorizing a multi -year citywide right - of-way maintenance and rehabilitation program from Fiscal Yea r 2025 -26 and Fiscal Year 2030-31;

2. Approve implementation of ongoing Citywide Maintenance and Rehabilitation Program;

3. Authorize Citywide Annual Pavement Management Program (CAPM) projects consistent with the approved program and exemption; and,

4. Direct staff to file a Notice of Exemption (NOE) with the Los Angeles County Clerk.

BACKGROUND

The City maintains an extensive network of public streets, sidewalks, curbs, gutters, driveways, and traffic control devices. To preserve public safety, comply with ADA requirements, and protect prior infrastructure investments, the City proposes to continue an ongoing Citywide Annual Pavement Maintenance and Rehabilitation Program (CAPM). CAPM consists exclusively of repair, maintenance, replacement, and Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-005
April 7, 2026

reconstruction of existing facilities within existing public right -of-way and does not involve roadway widening, capacity expansion, or land use changes. As such, the program poses no significant impacts and qualifies for a categorical exemption from CEQA. Adoption of this item establishes a programmatic CEQA determination, allowing staff to implement annual CAPM projects while maintaining full CEQA compliance.

DISSCUSION

The City annually implements pavement rehabilitation , including sidewalk repair, ADA curb ramp upgrades, curb and gutter replacement, and traffic sign and striping improvements, as part of its CAPM for broader public works maintenance efforts.

Historically, these projects have been delivered as separate construction activities; however, they are fundamentally part of a continuous maintenance program addressing systemwide infrastructure needs. Establishing a program -level CEQA exemption provides clarity, efficiency, and legal defensibility.

The Program qualifies for a categorical exemption under CEQA Guidelines Sections:

• 15301(a) and (c) – Existing Facilities; and,
• 15302 – Replacement or Reconstruction.

Involves no expansion of roadways, no increased roadway capacity, and no change in land use. All activities occur within the existing public right-of-way. No exceptions under CEQA Guidelines, Section 15300.2 apply.

The CAMP includes, but is not limited to:

 Asphalt concrete overlays, slurry seal, cape seal, grinding, full deck replacement, and localized pavement repairs;
 Repair and replacement of sidewalks, driveway aprons, curbs, gutters, and curb ramps;
 ADA accessibility upgrades to existing pedestrian facilities;  Replacement and installation of regulatory traffic signs, pavement markings, and striping; and,
 Minor excavation, backfill, and surface restoration.

All work is limited to existing, previously disturbed public right-of-way and maintains the same purpose and capacity of existing facilities. Staff will perform annual CEQA consistency determinations to confirm continued eligibility.

Projects are implemented in accordance with the City’s Complete Streets policies and the Americans with Disabilities Act. Improvements include pedestrian safety enhancements, curb ramp upgrades, and sidewalk repairs without adding vehicular capacity.

Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-005
April 7, 2026

Project prioritization incorporates CalEnviroScreen and the LA Metro Equity Platform to identify and prioritize investments in disadvantaged and underserved communities with documented environmental, health, and access needs. This data-driven approach directs funding toward projects that improve safety, mobility, and accessibility for vulnerable populations while remaining limited to planning, safety, and minor infrastru cture actions that do not result in a significant environmental impact. Accordingly, use of these equity and screening tools supports transparent, needs -based decision-making and does not affect the project’s eligibility for exemption under CEQA.

FISCAL IMPACT

$0; There is no fiscal impact associated with this action; however, funding for projects will be provided through a combination of Measure R, Measure M, SB -1, Gas Tax, and /or other eligible transportation funds, subject to annual capital budget appropriation. This Resolution will clear the entire right-of-way, making all resurfacing, reconstruction, and replacement of all right -of-way assets shovel-ready as defined by the Los Angeles Metropolitan Transportation Agency and Caltrans.

STRATEGIC PLAN

Goal IV: Maintain a desirable community where everyone wants to live, work, and play.

B: Provide inclusive access to a variety of supportive services that build a resilient and healthy community.

Prepared by: Leonardo Torres, P.E.,
Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Reso. No. CC 2026-005
Notice of Exemption
Project Map

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2026-005

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE

AFFIRMING CEQA EXEMPTION AND AUTHORIZING A MULTI -YEAR

CITYWIDE RIGHT-OF-WAY MAINTENANCE AND REHABILITATION
PROGRAM FROM FISCAL YEAR 2025 -2026 TO FISCAL YEAR 2030 - 2031

WHEREAS, the city maintains public streets and facilities within the existing public right-of-way; and

WHEREAS, routine maintenance and rehabilitation are necessary to preserve public safety and infrastructure conditions; and

WHEREAS, the improvements within the right of way to be vacated were never constructed and are not necessary for the proposed commercial development; and

WHEREAS, the Program qualifies for categorical exemptions under CEQA Guidelines Section 15301 and 15302; and

WHEREAS, the Program is eligible for funding under Measure R, Measure M, SB- 1, and other transportation funding sources.

NOW THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIN D, DETERMINE, RESOLVE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council of the City of Palmdale hereby affirms the CEQA categorical exemption for the Citywide Right -of-Way Maintenance and Rehabilitation Program from fiscal year 2025-2026 to fiscal year 2030-2031.

SECTION 2. The City Council authorizes implementation of the Program for a five-year period, subject to annual CEQA consistency determination.

SECTION 3. The City Council authorizes the Director of Public Works or his designee to implement projects and execute funding certification.

SECTION 4. The City Council directs staff to prioritize safety, ADA Compliance, Complete Streets, and equity considerations.

Resolution No. CC 2026-005

2 SECTION 6. The City Clerk shall certify the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 7th day of April 2026.

_________________________________
Eric Ohlsen, Mayor

Approved as to form:

ATTEST:
___________________________ _________________________________ Alexandra Severino Rochelle Scott, City Clerk
City Attorney

I, Rochelle Scott, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 7th day of April 2026 by the following roll call vote:

AYES:

NOES:___________________________________________________________

ABSTAIN:______________________ABSENT:___________________________

Date:

Rochelle Scott, City Clerk

Statutory Exemptions. State code number:

_______________________________________________
Print Form
Notice of Exemption Appendix E
From: (Public Agency): ____________________________
To: Office of Planning and Research
P.O. Box 3044, Room 113 _______________________________________________Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:

Project Location - City: ______________________ Project Location - County:

Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Proj ect: ________________________________________________ Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:

Lead Agency
Contact Person: ____________________________
Area Code/Telephone/Extension: _______________
If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No
Signature: ____________________________ Date:

Signed by Lead Agency
Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
Palmdale Citywide Right-of-Way Resurfacing, Sidewalk, and Infrastructure Maintenance Program County of Los Angeles, California State Parks, Esri,
TomTom, Garmin, SafeGraph, GeoTechnologies, Inc,
METI/NASA, USGS, Bureau of Land Management, EPA,

NPS, USDA, USFWS
Parks
Existing Park
Undeveloped Park
Road Centerlines
Highway
Freeway
Freeway Ramp
Other
City Limits
2/10/2026, 11:52:51 AM
0 2 41 mi
0 3.5 71.75 km
1:110,221

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

DISTRICT: 1, 2

SUBJECT: ADOPT RESOLUTION NO. CC 2026-006, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE DIRECTING THE
PREPARATION OF THE ANNUAL ENGINEER’S REPORT FOR THE

CONTINUATION OF THE ANNUAL LEVY OF ASSESSMENTS AND

DESIGNATING THE ENGINEER OF WORK FOR FISCAL YEAR
2026-27 FOR THE CITY OF PALMDALE DRAINAGE BENEFIT
ASSESSMENT DISTRICTS NO. 1, AND NO. 2006-02

RECOMMENDATION

Staff recommend that the City Council:

1. Adopt Resolution No. CC 2026-006, a Resolution of the City Council of the City of Palmdale, directing the preparation of the annual Engineer’s Report for the continuation of the annual levy of assessments and designating the Engineer of Work for the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02; and,

2. Authorize the Mayor to execute Resolution No. CC 2026-006, directing the preparation of the annual Engineer’s Report for the continuation of the annual levy of assessments and designating the Engineer of Work for the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02.

BACKGROUND

During the entitlement review of t he Anaverde and Ritter Ranch developments , it was determined that the formation of drainage benefit assessment districts was necessary to fund the maintenance of drainage facilities for each of these Master Planned Communities. As a result, the formation of the Drainage Benefit Assessment Districts No. 1 (Anaverde), and No. 2006 -02 (Ritter Ranch) were approved by the property owners on May 12, 2004, and January 3, 2007, respectively, pursuant to mailed ballot elections conducted in accordance with Article XIIID of the California Constitution.

Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-006
April 7, 2026

The purpose of the Drainage Benefit Assessment Districts is to fund the installation, construction, and/or maintenance of any authorized improvem ents under the Benefit Assessment Act of 1982 (California Government Code Section 54703 et seq.) . These improvements include, but are not limited to, drainage improvements and any facilities appurtenant to those improvements, or necessary or convenient for their maintenance and servicing.

DISCUSSION

Resolution No. CC 2026-006 designates NBS as the Engineer of Work and directs the preparation of the annual Engineer’s Report for Fiscal Year 2026-27 for the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02.

Each year, in order for the City to continue to levy annual assessments within the Drainage Benefit Assessment Districts, the City must have a detailed Engineer’s Report approved by the City Council. The attached resolution, ordering the preparation of the combined annual Engineer’s Report, initiates the proceedings for the annual levy of assessments for the Drainage Benefit Assessment Districts No. 1, and No. 2006-02 for Fiscal Year 2026-27.

The annual Engineer’s Report will be presented to the City Council at the June 2, 2026 meeting. A public hearing will be held at the July 7, 2026 City Council meeting in order to accept public testimony regarding the annual report and authorize the levy of assessments for Fiscal Year 2026-27.

FISCAL IMPACT

$0; Ther is no fiscal impact associated with this action. Levy amounts will be included with the Engineer’s Report that will be presented at the June 2, 2026, City Council meeting.

STRATEGIC PLAN

Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

A. Manage resources, costs and liabilities to ensure the Cities long-term fiscal health.

B. Establish healthy reserves for ongoing replacement and repair of capital while stabilizing annual spending.

Prepared by: Leonardo Torres, P.E.

Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-006
April 7, 2026

ATTACHMENTS

Reso. No. CC 2026-006

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2026-006

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE DIRECTING THE PREPARATION OF THE ANNUAL ENGINEER’S

REPORT FOR THE CONTINUATION O F THE ANNUAL LEVY OF

ASSESSMENTS AND DESIGNATING THE ENGINEER OF WORK FOR
FISCAL YEAR 2026-27 FOR THE DRAINAGE BENEFIT ASSESSMENT DISTRICTS NO. 1, AND NO. 2006-02

WHEREAS, the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006 -02 (the “Assessment Districts” or “Districts”) were approved by property owners pursuant to mailed ballot elections conducted in accordance with Article XIIID of the California Constitution , and the "Benefit Assessment Act of 1982" (the “Act”), being Chapter 6.4 of Part 1 of Division 2 of Title 5 of the Government Code of the State of California (commencing with Section 54703 thereof).

NOW THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY O F

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby proposes to continue to levy and collect annual assessments against the lots and parcels of land within the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02 to pay for the costs and expenses of the improvements described in Section 3 below, for the fiscal year commencing July 1, 2026 and ending June 30, 2027, pursuant to the Act, and as provided by Article XIIID of the California Constitution.

SECTION 2. The purpose of the Assessment Districts is for the installation, maintenance, and servicing of public improvements, as described in Section 3 below.

SECTION 3. Within the Assessment Districts, the existing and proposed improvements to be undertaken may be briefly described as follows: the i nstallation, construction, and/or maintenance of any authorized improvements under the Act, including, but not limited to, drainage improvements and any fac ilities which are appurtenant to those improvements or which are necessary or convenient for the maintenance or servicing thereof.

Resolution No. CC 2026-006

SECTION 4. NBS is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare a n Engineer’s Report in accordance with Article 4 of Chapter 6.4 of the Act and Article XIIID of the California Constitution. Upon completion, the Engineer of Work shall file the Engineer’s Report with the City Clerk for submission to the City Council.

SECTION 5. This Resolution shall take effect immediately upon its adoption.

SECTION 6. The City Clerk shall certify the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 7th day of April, 2026.

_________________________________
Eric Ohlsen, Mayor

APPROVED AS TO FORM: ATTEST:

___________________________ _________________________________ Alexandra Severino, City Attorney Rochelle Scott, City Clerk

I, Rochelle Scott, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 7th day of April, 202 6 by the following roll call vote:

AYES: ___________________________________________________________

NOES: ___________________________________________________________

ABSTAIN: ______________________ABSENT:___________________________

Date: ______________________________ _____________________________ Rochelle Scott, City Clerk

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

DISTRICT: ALL

SUBJECT: ADOPT RESOLUTION NO. CC 2026-007, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE DIRECTING THE
PREPARATION OF THE ANNUAL ENGINEER’S REPORT S FOR

THE CONTINUATION OF THE ANNUAL LEVY OF ASSESSMENTS

AND DESIGNATING THE ENGINEER OF WORK FOR FISCAL
YEAR 2026-27 FOR THE CITY OF PALMDALE LANDSCAPE

MAINTENANCE ASSESSMENT DISTRICTS AND ANNEXATIONS ,

PARK MAINTENANCE AND RECREATION IMPROVEMENT

DISTRICT, AND STREETLIGHT MAINTENANCE ASSESSMENT

DISTRICTS AND ANNEXATIONS

RECOMMENDATION

Staff recommend that the City Council:

1. Adopt Resolution No. CC 2026-007, a Resolution of the City Council of the City of Palmdale directing the preparation of the annual Engineer’s Report s for the continuation of the annual levy of assessments and designating the Engineer of work for Fiscal Year 2026 -27 for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations , Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations; and,

2. Authorize the Mayor to execute Resolution No. CC 2026-007, directing the preparation of the annual Engineer’s Report s and designating the Engineer of work for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-007
April 7, 2026

BACKGROUND

The City ’s Landscape Maintenance Assessment Districts and Annexations , Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations (all together referred to as the “Districts”), were approved by property owners pursuant to mailed ballot elections conducted in accordance with Article XIIID of the California Constitution and the Landscaping and Lighting Act of 1972 (the "Act"), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof).

The purpose of the Landscape Maintenance Assessment Districts and Annexations is to fund the installation, maintenance, and servicing of ornamental structures, landscaping, including trees, shrubs, grass , and other ornamental vegetation, and appurtenant facilities, including irrigation systems, drainage devices , and drywells located in public places within the boundaries of the Landscape Maintenance Assessment Districts and Annexations.

The purpose of the Park Maintenance and Recreation Improvement District is to fund the installation, maintenance , and servicing of public parks and recreational facilities throughout the City.

The purpose of the Streetlight Maintenance Assessment Districts and Annexations is to fund the installation, maintenance, and servicing of any authorized improvements under the Act, including, but not limited to , streetlight, traffic signal, and highway safety light improvements, and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

DISCUSSION

Resolution No. CC 2026-007 designates NBS as the Engineer of Work and directs the preparation of the annual Engineer’s Reports for Fiscal Year 2026-27 for each of these City Districts.

Each year, the Landscaping and Lighting Act of 1972 requires that, in order to continue the annual levy of assessments, the Districts have a detailed Engineer’s Report approved by the City Council. The attached resolution, ordering the preparation of the annual Engineer’s Reports, initiates the proceedings for the annual levy of assessments for the Districts for Fiscal Year 2026-27.

The annual Engineer’s Reports will be presented to the City Council on June 2, 2026. A public hearing will be held at the July 7, 2026, City Council meeting in order to accept public testimony regarding the combined annual Engineer’s Report and levy of assessments for Fiscal Year 2026-27.

Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-007
April 7, 2026

FISCAL IMPACT

$0; There is no fiscal impact associated with this action. Levy amounts will be included with the combined annual Engineer’s Reports that will be presented at the June 2, 2026, City Council meeting.

STRATEGIC PLAN

Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

A. Manage resources, costs and liabilities to ensure the City’s long-term fiscal health.

B. Establish healthy reserves for ongoing replacement and repair of capital while stabilizing annual spending.

Prepared by: Leonardo Torres, P.E.

Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Reso. No. CC 2026-007

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2026-007

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE DIRECTING THE PREPARATION OF THE ANNUAL ENGINEER’S

REPORT FOR THE CONTINUATION OF THE ANNUAL LEVY OF

ASSESSMENTS AND DESIGNATING THE ENGINEER OF WORK FOR
FISCAL YEAR 2026-27 FOR THE CITY OF PALMDALE LANDSCAPE

MAINTENANCE ASSESSMENT DISTRICTS AND ANNEXATIONS, PARK

MAINTENANCE AND RECREATION IMPROVEMENT DISTRICT , AND

STREETLIGHT MAINTENANCE ASSESSMENT DISTRICTS AND

ANNEXATIONS

WHEREAS, the City of Palmdale Landscape Maintenance Assessment Districts and Annexations (the “Landscape Assessment Districts ”), Park Maintenance and Recreation Improvement District (the “Park District”), and Streetlight Maintenance Assessment Districts and Annexations (the “Streetlight Assessment Districts ”, or all together as the “Districts”) were approved by property owners pursuant to mailed ballot elections conducted in accordance with Article XIIID of the California Constitution , and the Landscaping and Lighting Act of 1972 (the “Act”), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof).

NOW THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby proposes to continue to levy annual assessments for existing City of Palmdale Districts and to levy and collect assessments against the lots and parcels of land within such Districts to pay for the costs and expenses of the improvements described in Section 3 below, for the fiscal year commencing July 1, 2026 and ending June 30, 2027, pursuant to the Act, and as provided by Article XIIID of the California Constitution.

SECTION 2. The purpose of the Districts is for the installation, maintenance, and servicing of public improvements, as described in Section 3 below.

SECTION 3. Within the Landscape Assessment Districts, the existing and proposed improvements to be undertaken may be briefly described as follows: the installation, maintenance, and servicing of ornamental structures, landscaping, including trees, shrubs, grass and other ornamental vegetation, and appurtenant facilities, including irrigation systems, drainage devices and drywells located in public places within the boundaries of the Landscape Assessment Districts. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the ornamental structures, landscaping and appurtenant facilities, including repair, Resolution No. CC 2026-007

removal or replacement of all or part of any of the ornamental structures, landscaping or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating f or disease or injury; the removal of trimmings, rubbish, debris and other solid waste . Servicing means the furnishing of electricity for the lighting and operation of the ornamental structures, landscaping, and appurtenant facilities, and water for the irr igation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping, and appurtenant facilities.

Within the Park District, the existing and proposed improvements to be undertaken by the Park District are generally described as: installation, maintenance and servicing of public facilities, including but not limited to, landscaping, sprinkler systems, park grounds, park facilities, amphitheaters, landscape corridors, ground cover, shrubs and trees, street frontages, multi-use trails, camp sites and picnic areas, equestrian facilities, playground equipment and hardcourt areas, senior and community centers, drainage systems, lighting, fencing, entry monuments, sport and recreation fields, concession stands, basketball courts, tennis courts, running tracks, aquatic parks, swimming pools and pool enclosures, other recreational facilities, security guards, and labor, materials, supplies, utilities and equipment, as applicable, for property owned, operated or maintained by the City of Palmdale. Whereas, installation means the construction of recreational improvements, including, but not limited to, land preparat ion, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage, lights, playground equipment, play courts, recreational facilities, and public restrooms.

Maintenance means the furnishing of services and ma terials for the ordinary and usual maintenance, operation, and servicing of said improvements, including repair, removal , or replacement of all or part of any improvement; providing for the life, growth, health, and beauty of landscaping; and cleaning, san dblasting, and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electric current or energy for the operation or lighting of any improvements, and of water for irrigation of any landscaping, or for the maintenance of any other improvements.

Within the Streetlight Assessment Districts, the existing and proposed improvements to be undertaken may be briefly described as follows: the installation, maintenance, and servicing of any authorized improvements under the Act, including, but not limited to streetlight, traffic signal, and highway safety light improvements, and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

SECTION 4. NBS is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer’s Report in accordance with Article 4 of Chapter 1 of the Act and Article XIIID of the California Constitution. Upon completion, the Engineer of Work shall file the Engineer’s Report with the City Clerk for submission to the City Council.

Resolution No. CC 2026-007

SECTION 5. This Resolution shall take effect immediately upon its adoption.

SECTION 6. The City Clerk shall certify the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 7th day of April, 2026.

_________________________________
Eric Ohlsen, Mayor

APPROVED AS TO FORM: ATTEST:

___________________________ _________________________________ Alexandra Severino, City Attorney Rochelle Scott, City Clerk

I, Rochelle Scott, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 7th day of April, 202 6 by the following roll call vote:

AYES: ___________________________________________________________

NOES: ___________________________________________________________

ABSTAIN: ______________________ABSENT:___________________________

Date: ______________________________ _____________________________ Rochelle Scott, City Clerk

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION

DISTRICT: 3, 4

SUBJECT: APPROVE SECOND AMENDMENT TO AGREEMENT WIT H
PSOMAS FOR DESIGN SERVICES FOR PN 796, 45TH STREET

EAST SEWER, STO RM DRAIN , AND STREET IMPROVEMENT
PROJECT, INCREASING THE AMOUNT BY $54,625, FOR A TOTAL
NOT TO EXCEED AMOUNT OF $ 362,365, AND EXTENDING THE
CONTRACT TERM TO JUNE 30, 2026

RECOMMENDATION

Staff recommend that the City Council:

1. Approve the Second Amendment to Agreement No. A -8881 with Psomas for design services, for PN 796, 45th Street East Sewer, Storm Drain and Street Improvement Project (Project), increasing the agreement by $47,500, plus a 15% contingency amount of $7,125, for a total not to exceed contract amount of $362,365 and extending the term to June 30, 2026; and,

2. Authorize the City Manager or his designee to execute the Second Amendment to Agreement No. A-8881 with Psomas, including minimal and/or non-substantial changes with a 15% contingency.

BACKGROUND

In August 2024, the City Council awarded Psomas a design services contract for a storm drain system to address flooding issues on 45th Street East from Avenue R to Avenue R- 8, and to coordinate the horizontal and vertical alignment s with the County sewer trunk line.

The First Amendment to the Agreement was executed to extend the Project term to March 31, 2026, due to additional time required to complete the final deliverables.

Report to Mayor and City Council
Re: Second Amendment to Agrmt No. A-8881 with Psomas
April 7, 2026

DISCUSSION

The proposed Second Amendment to the Agreement would revise the project scope and increase the contract amount to address newly identified drainage deficiencies.

A focused sub-drainage hydrological analysis has determined that the original Master Drainage Plan did not include sufficient data to support the design of effective catch basins for surface flow containment. Subsequent stormwater analysis indicates that the existing infrastructure is inadequate to manage current street runoff conditions, resulting in the need for additional drainage improvements.

To address these deficiencies, the drainage plans will be updated to include four new catch basins along the east side of 45th Street. Each basin will require site-specific design to accommodate existing utilities and to ensure proper connection to the proposed box culvert system.

The additional design work and expanded scope necessitate an increase in the contract amount of $54,625, for a revised total project cost of $362,365.

FISCAL IMPACT

$54,625; Sufficient funds are budgeted for the project using Drainage Funds.

Project Summary Cost
Second Amendment to Agrmt No. A-8881 plus a 15% contingency $54,625 First Amendment to Agrmt No. A-8881 $0
Agrmt No. A-8881 with Psomas $307,740
Total Contract Amount $362,365

STRATEGIC PLAN

Goal III: Invest in infrastructure to improve community livability.

A. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

Prepared by: Leonardo Torres, P.E.

Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

Report to Mayor and City Council
Re: Second Amendment to Agrmt No. A-8881 with Psomas
April 7, 2026

ATTACHMENTS

Agrmt No. A-8881 Second Amendment with Psomas
Agrmt No. A-8881 First Amendment with Psomas
Agrmt No. A-8881 with Psomas
SECOND AMENDMENT TO AGREEMENT A- 8881

BETWEEN THE CITY OF PALMDALE AND PSOMAS

This 2nd Amendment to Agreement No. A-8881 (“Agreement”) is made and entered into by and between the City of Palmdale (hereinafter called “CITY”) and PSOMAS (hereinafter called "CONSULTANT"). This Contract shall become effective on the date of the last signatory.

WHEREAS, on July 11, 2024 ("Original Agreement") the CITY and CONSULTANT entered into an agreement to provide:

Professional services for PN 796 - 45th Street Storm Drain and Sewer Upgrades Project (Project), with an original contract term beginning July 11, 2024, through April 1, 2025.

Due to additional time required, a First Amendment to the Original Agreement was executed to extend the Project term to March 31, 2026.

WHEREAS, the parties desire to amend the Original Agreement to:

1) Add scope of work
Hyrology/Hydraulic Study $18,000
Revised Storm Drain Plans $18,000
Revised Street Palns $5,000
Special Structural Design $6,500
2) Extended contract term to June 30, 2026.
3) Increase contract price $47,500

NOW THEREFORE, the parties agree as follows:

Section 1 Description of Work
A. Additional Catch Basin and Hydrologic Study
B. Prepare Special Structural Design for Storm Drain Transitions Section 4 Contract Term shall be extended until the end of June 2026 Section 9 Compensation
CITY shall pay to CONSULTANT and additional Forty-Seven Thousand, Five Hundred ($47,500.00) Dollars for a total not to exceed contract amount Three Hundred and Fifty-Five Thousand, Two Hundred and Forty ($355,240.00) Dollars.

CONSULTANT Proposal is attached as Exhibit "A".

All other terms and conditions of the Original Agreement not amended herein, remain in full force and effect.

1-2Concord - Document ID: generated after first signature

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE:

PSOMAS:

Salvador Mendez
City Manager

Jeff Chess
Vice President
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38250 Sierra Highway
Palmdale, CA 93550

ADDRESS FOR NOTICE:

PSOMAS
27200 Tourney Rd Suite 360
Santa Clarita, CA 91355
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Original contract and previous amendment(s) (if any) are attached ■Attached Agreement Checklist and met all requirements
2-2Concord - Document ID: generated after first signature FIRST AMENDMENT TO AGREEMENT A- 8881

BETWEEN THE CITY OF PALMDALE AND PSOMAS

This 1st Amendment to Agreement No. A-8881 (“Agreement”) is made and entered into by and between the City of Palmdale (hereinafter called “CITY”) and PSOMAS (hereinafter called "CONSULTANT"). This Contract shall become effective on the date of the last signatory.

WHEREAS, on October 16, 2024 ("Original Agreement") the CITY and CONSULTANT entered into an agreement to provide:

Professional services for PN 796 - 45th Street Storm Drain and Sewer Upgrades Project

WHEREAS, the parties desire to amend the Original Agreement to:

Extended contract term due to additional needed time for completion of Final Deliverables.

NOW THEREFORE, the parties agree as follows:

Section 4 - Contract Term shall be extended to March 31, 2026.

All other terms and conditions of the Original Agreement not amended herein, remain in full force and effect.

1-2Concord - Document ID: 031VuJnpkPwfr4CDG8AuG8

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE:

PSOMAS:

Salvador Mendez
Interim City Manager

Jeff Chess
Vice President
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38250 Sierra Highway
Palmdale, CA 93550

ADDRESS FOR NOTICE:

PSOMAS
27200 Tourney Rd. Suite 360
Santa Clarita, CA 91355
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Roxanne Faber
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Original contract and previous amendment(s) (if any) are attached ■Attached Agreement Checklist and met all requirements
2-2Concord - Document ID: 031VuJnpkPwfr4CDG8AuG8
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AGREEMENT NO. A-8881

CONTRACT FOR CONSULTANT SERVICES

BETWEEN THE CITY OF PALMDALE AND PSOMAS

THIS CONTRACT FOR CONSULTANT SERVICES (“Contract” herein) is made and entered into by and between the City of Palmdale a public body corporate and politic, (hereinafter called “CITY”) and PSOMAS (hereinafter called “CONSULTANT”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, City desires to engage CONSULTANT to provide certain consultant services; and
WHEREAS, CONSULTANT represents that CONSULTANT has the expertise and is qualified to perform the services described in this Contract. And, if required, is duly registered under the laws of the State of California; and WHEREAS, CONSULTANT desires to accept such engagement.

NOW, THEREFORE, the parties agree as follows:
1 DESCRIPTION OF WORK

1.1 The City hereby engages CONSULTANT, and CONSULTANT accepts such engagement, to provide the following services:

PN 796 - 45th Street Storm Drain and Sewer Upgrades Project: (Exhbit A & B) The City of Palmdale’s Master Plan of Drainage has defined a regional storm drain main line within 45th Street East, which begins at the California aqueduct and runs northerly to Avenue Q. Much of the regional mainline has previously been constructed and functions as an existing storm drain system within the city’s overall regional
plan. As part of the regional system within 45th Street East, the city has an existing sixty-six (66") inch regional storm drain mainline between Avenue S and Avenue R-8, that terminates at the southwest corner of the Avenue R-8 intersection. The existing sixty-six (66") inch storm drain main line drops into a drywell chamber and flows from larger storm events discharging to 45th Street East through a series of catch basins constructed at the intersection. Reports from the city’s Maintenance Division indicate that during recent storm events, stormwater ponding at the intersection has occurred, and maintenance crews are cleaning the drainage ditch that runs along the shoulder on the west side of 45th Street East.

To alleviate the current drainage condition, the city has requested to extend the regional storm drain system, per the city’s Master Plan of Drainage, from Avenue R-8 to Avenue R, along 45th Street East. The storm drain extension will complete the 1-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
connection of the existing system to the storm drain line located at the intersection of Avenue R.

In addition to the scope of work for storm drain improvement, this proposal also includes finishing up the sewer improvements as per the attached scope of work in Exhibit B shall replace the sewer improvement scope of work presented in Agreement No. A-6797, which is expired.

Storm Drain Scope of work includes the following tasks:

TASK 1 PROJECT MANAGEMENT AND COORDINATION
Task 1.1 Kickoff Meeting
Psomas will facilitate a team kickoff meeting to introduce the Psomas project team and city staff and review project responsibilities, design issues, project parameters, and schedule. The meeting will include a walk of the project site.

Deliverables: Meeting Agenda and Minutes
Task 1.2 Project Milestone Submittal Meetings
Conduct meetings with city staff and other key team members at project milestones of 30%, 60%, 90%, and final submittals to closely monitor the project’s status.

Deliverables: Meeting Agenda and Minutes
Task 1.3 Project Administration
Conduct project administration, including invoicing, monthly progress reports, and schedule updates using MS Project.

Deliverables: Invoices, progress report summaries and schedule updates Task 1.4 Quality Assurance/ Quality Control Plan
Conduct quality assurance and quality control reviews, implementing Psomas internal QA/QC plan at all key milestone deliveries to ensure conformance with city standards and requirements.

Deliverables: QA/QC reviews will be conducted as part of deliverable milestones outlined in this scope of services.

TASK 2 PRELIMINARY DESIGN
Task 2.1 Topographic Survey
Psomas shall execute a Design Survey from the westerly right of way of 45th Street and extending approximately seventy-five (75) feet along E Avenue R-8 as shown on Exhibit “S”, at a scale of 1” = 20’ with 0.5-foot contours being developed and spot elevations being taken to 0.01’ accuracy. The boundary lines are established from record information. Delineation of plottable easements on parcel west of 45th Street East and north of Avenue R-8 from a client-supplied title report. Horizontal location, size and description of, driveways, walks, curbs, walls, fences, signs, poles, trees over six (6) inches in diameter, and other permanent surface visible features. 2-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
Horizontal and vertical location of approximately fifteen (15) potholes. Utilities from available substructure maps, where possible, with visible signs of utilities located by the field crew. Field measured invert elevations on storm drain manholes.

Deliverables: Survey Map in PDF and AutoCAD Civil 3D
Task 2.2 Horizontal Alignment and Vertical Profile Concept Workshop Psomas will prepare a preliminary horizontal alignment and vertical design for the proposed storm drain system. Psomas will meet with City staff to review and discuss the preliminary design concepts. Concerns and comments will be documented and incorporated into the 30% design plans.

Deliverables: Preliminary design concept plan, meeting agenda, and minutes Task 2.3 Utility Potholing
Psomas’ potholing sub-consultant, Discovery Hydrovac, will conduct a maximum of fifteen (15) potholes to confirm the location and depth of utility crossings at key locations. Engineered traffic control plans will be provided based on the California Manual on Uniform Traffic Control Devices (CA MUTCD) for the pothole locations.

Potholes will be patched with hot mix asphalt. Please see the scope of work from Discovery Hydrovac.

Deliverables: Potholing report
Task 2.4 30% Plans and Estimate
Psomas will prepare 30% design plans at a scale of 1”=40’ and cost estimate for the project as follows:
• Storm Drain Plan: Psomas will prepare a Storm Drain Plan depicting preliminary horizontal alignment and preliminary profiles of the proposed storm drain system. All comments received during the Alignment and Elevation Concept Workshop will be incorporated into this submittal. Pipeline stationing, catch basin locations, annotation, and construction notes will be minimally shown at this submittal stage. • Street Improvement Plan: Psomas will prepare Street Improvement Plans that show pavement widening improvements at a scale of 1” = 40’ on the west side of 45th Street between Wrightwood Way and Avenue R-8, a distance of approximately 1,900 feet, up to an ultimate gutter line. The ultimate gutter line is understood to be the prolongation of the gutter line along the curb and gutter on the west side of 45th Street, between Avenue R and Wrightwood Way. Improvement plans will show typical sections along 45th Street East with the existing and proposed pavement widths and street stationing information. No details will be shown for the added pavement widening at this stage. The new pavement section will match that of the recently built section between Avenue R and Wrightwood Way.
• Hydrology and Hydraulic Analysis: Psomas will provide preliminary hydraulic calculations in support of the 30% design plans. Hydrologic information will be studied in the City’s Master Plan of Drainage for the Pearland Watershed and the resulting Q’s from the Master Plan will be utilized. A preliminary hydraulic analysis will be performed to size the storm drain main line, laterals, and catch basin inlets. 3-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
Deliverables: 30% design plans and preliminary engineer’s estimate of probable construction costs
TASK 3 FINAL DESIGN
Task 3.1 60% Plans, Specifications and Estimates
Psomas will prepare 60% design plans at a scale of 1”=40’, technical specifications, and cost estimates for the storm drain and street improvement plans. Comments from the 30% design review will be incorporated into the 60% construction plans.

Construction plans will also include the following:
• Street Cross Sections at fifty (50) foot intervals will be included within the street improvement plans to define the parameters of street construction from right-of-way to right-of-way. These 50-foot interval cross-sections are generated for reference purposes. No profile view of the new pavement edge is deemed necessary nor included.
• Hydrology and Hydraulic Report: Psomas will continue refining project hydrology and hydraulic calculations to support the 60% design plans. Calculations, analysis, and recommendations will be provided within a Hydrology and Hydraulic Report for submittal.
• Signing and Striping Plan. At this milestone, updates to the two existing Signing- Striping Plan sheets will also be included. Traffic loops at Ave R will also be included.

Geotechnical Review and Report Update: Our geotechnical sub-consultant, RMA Group, will provide a review of the 45th Street East Sanitary Trunk Sewer geotechnical engineering investigation report, and plans and prepare a report that reflects the current site conditions, project scope, and revisions to the recommendations presented in the referenced report and grading and foundation plans, if applicable. It will also include any applicable code update to the original geotechnical report if needed. Recommendations will be consistent with sound engineering practices and shall incorporate federal, state, and local laws, codes, ordinances, and regulations applicable when professional services are rendered. No further field investigations are included.

Deliverables: 60% design plans, specifications, and engineer’s estimate of probable construction costs
Task 3.2 90% Plans, Specifications and Estimates
Psomas will prepare 90% construction plans at a scale of 1" = 40', technical specifications and cost estimate for the project. Comments from the 60% design review will be incorporated into the 90% construction plans.

Construction plans will also include the following:

Traffic Control Plan: Psomas will complete the preparation of Temporary a Traffic Control Plan, including a title/legend/detail sheet for the proposed improvements along 45th Street East. Where practical, Temporary Traffic Control plans will merge set-up for sewer underground construction with that for Storm Drain, and continue to depict work zone areas, tapers, transitions, signage, temporary markings, striping, and legends as necessary for implementation. Allocating ample space for staging and 4-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
work area is a paramount consideration on traffic control plan development. As such, Psomas will adhere to the applicable CA MUTCD and WATCH manual and guidelines. The following modifications to the existing Temporary Traffic Control Plans are expected:

TC-01 : Updates to the notes, signs legend and index map.

TC-02 through -04: change in work area limit on the west side is expected to cover sewer, storm drain and new pavement widening on the west side of 45h Street.

TC-05: Addition of one additional stage at 45th Street/Avenue R-8 that covers proposed storm drain connection to an existing 66-inch RCP.

No change is expected on the remaining TC sheets.

Deliverables: 90% design plans, specifications and engineer’s estimate of probable construction costs, with the necessary updates.

Task 3.3 100% Plans, Specifications and Estimates
Psomas will prepare final construction documents, technical specifications and cost estimate for the project.

Comments from the 90% design review will be incorporated into the final construction plans.

Deliverables: Final design plans, specifications and engineer’s estimate of probable construction costs, with the necessary updates.

OPTIONAL SERVICES
Task 4 Plat & Legal for additional ROW on the west side of 45th Street East Preparation of legal description and map exhibits appurtenant to the proposed dedication instrument, adhering to the standards of the reviewing agency. The proposed additional ROW is located on the west side of 45th Street East from Ave R- 8 to the Crecian Isle Mobile Home Park.

The need for this Task is contingent upon the timing of the recordation of the adjacent housing tract with the dedication of the 45th Street East right of way.

CONSULTANT shall perform and complete all such work and services in a manner satisfactory to CITY.

1.2 Project deliverables shall be reviewed and approved by CITY to determine acceptable completion. CITY shall have the right to review and inspect the work during the course of its performance at such times as may be specified by CITY.

1.3 CONSULTANT shall not accept any change of scope, or change in contract provisions, unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.
5-17Concord - Document ID: 02xuaK97P9BwdytTa96PES

1.4 CITY shall provide to CONSULTANT, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. 2 CITY PROJECT MANAGER
To provide the services required by this Contract, CONSULTANT shall act under the authority and approval of a Project Manager appointed by CITY. The City Project Manager will oversee the work under this Contract, assist CONSULTANT with any necessary information, audit billings, and approve payments. CONSULTANT shall channel reports, deliverables, and special requests through the City Project Manager. 3 CONSULTANT’S KEY PERSONNEL
CONSULTANT’s Team and Key Personnel are as follows:

Sr. Project Manager-Jeremy Johnson, PE., QSD/P, Env SP; other staff as needed.

This Consultant Services Contract has been awarded to CONSULTANT based on its representation that those personnel and subcontractors listed above will perform the portions of the work listed herein. CONSULTANT shall not deviate nor substitute any of these team members without prior written approval by CITY. 4 CONTRACT TERM
The term of this contract is starting July 11, 2024 through April 1, 2025 (42) weeks, commencing on the effective date.
5 TAXES

5.1 CONSULTANT shall pay all sales, consumer, use, and other similar taxes required to be paid by CONSULTANT in accordance with state and local laws.

5.2 CONSULTANT is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONSULTANT or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

5.3 CONSULTANT shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.
6 PATENT FEES AND ROYALTIES
CONSULTANT shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product or device is specified by CITY for use in the performance of the work and if, to the actual 6-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents. CONSULTANT shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified by CITY, and shall defend all such claims in connection with any alleged infringement of such rights. 7 STANDARDS OF PERFORMANCE
CONSULTANT shall be responsible for the completeness and accuracy of its services and work and documents resulting there from, and CITY shall not be responsible for discovering deficiencies therein. CONSULTANT shall correct any such deficiencies or errors without additional compensation and without cost to CITY, except to the extent any such deficiency is directly attributable to deficiencies in CITY -furnished information.
8 CONSULTANT’S PERSONNEL

8.1 All services required under this Contract shall be performed by CONSULTANT, or under CONSULTANT’S direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

8.2 CONSULTANT shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

8.3 CONSULTANT shall be responsible for payment of all CONSULTANT’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

8.4 CONSULTANT shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONSULTANT’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
9 COMPENSATION

9.1 For all of work and services including the various phases of tasks as described in Section 1, CITY shall pay to CONSULTANT an amount not to exceed 7-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
the sum of Three Hundred Seven Thousand Seven Hundred Forty dollars ($307740), payable as follows:

The City agrees to pay Consultant for work performed in accordance with the provisions based on the hourly rate schedule attached as Exhibit "A and B" for both the Sewer Improvements and Storm Drain Improvements
The Contract Price is CONSULTANT’S estimate of its charges for all of the services, including all labor, equipment, material, subcontractor and reimbursable costs, to be provided under this Agreement. Progress payments shall be made on a time and material basis. Final payment shall be made upon completion of all services and City acceptance of all deliverables, not-to-exceed the Contract Price.

9.2 CONSULTANT shall perform no work in excess of the total contract price without prior written approval of CITY. Total contract price includes expenses related to travel to and from CITY to meet with City and to appear, if so required, before City Council or any other board or commission of CITY.

9.3 CONSULTANT shall maintain adequate records and shall permit inspection and audit by CITY of CONSULTANT’s charges under this Contract. CONSULTANT shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONSULTANT for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONSULTANT shall retain its records for the time required by such laws.

9.4 No payment made hereunder by CITY to CONSULTANT, shall be construed as an acceptance by CITY of any work or materials, nor as evidence of satisfactory performance by CONSULTANT of its obligations under this Contract. 10 INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT and any contractors or subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONSULTANT, its contractors or subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONSULTANT and, as applicable, any contractors or subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or 8-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
liability. CONSULTANT shall ensure that the contract of any contractor or subcontractor working under this agreement contain an indemnity agreement, requiring the contractor or subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONSULTANT shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
11 INSURANCE

11.1 CONSULTANT, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 11.8, must be reviewed and accepted by the City Attorney.

11.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation—coverage as required by the State of California  Employer’s Liability:
$1,000,000.00 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

11.1.2 Professional Liability (Errors & Omissions) Insurance*  $2,000,000 limit on a per occurrence basis

11.1.3 Commercial General Liability
 $2,000,000.00 limit on a per occurrence basis
 $4,000,000.00 general aggregate limit

11.1.4 Commercial Automobile Liability
 $2,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

11.2 All of CONSULTANT’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty- (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.

11.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract. Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance 9-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificate and endorsements shall state: “The City of Palmdale, the Successor Agency of the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Industrial Development Authority of the City of Palmdale, Palmdale Airport Authority, their officers, agents, employees and volunteers are named as additional insured’s.”
B. “Severability of Interest” clause.

11.4 Promptly on execution of this Contract, and prior to commencement of any work, CONSULTANT shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONSULTANT has the required coverage and showing the required named insureds. Within five (5) days of written request from CITY, CONSULTANT shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

11.5 The requirements as to the types and limits of insurance to be maintained by CONSULTANT are not intended to and shall not in any manner limit or qualify CONSULTANT’s liabilities and obligations under this Contract.

11.6 Any policy or policies of insurance that CONSULTANT elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

11.7 All insurance coverage must be maintained throughout the duration of this Contract.

11.8 Acceptable Proof of Insurance:

11.8.1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and insureds; and endorsements for all applicable coverages if agent has authority to issue it; Additional insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage.

Additional insured form CA0001 must be provided for automobile liability coverage.

11.8.2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney.

11.8.3 *When professional (E&O) liability coverage is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during 10-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
the term of this Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

11.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONSULTANT fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

11.10 CONSULTANT shall require any and all subcontractor's working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONSULTANT shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONSULTANT's sole risk. CONSULTANT's insurance requirements in Section 11 will not be impacted and/or limited by such deviation.

12 TERMINATION WITHOUT CAUSE
CITY reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONSULTANT shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and sub-consultants to cease such work. CONSULTANT shall also surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONSULTANT shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13 TERMINATION FOR CAUSE

13.1 If the City determines that the CONSULTANT has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, the City shall give written notice to the CONSULTANT specifying all defaults to be remedied within thirty (30) days. Such notice shall set forth the basis for the City’s dissatisfaction and suggest corrective measures. If, after thirty days, the CONSULTANT has failed to implement the corrective measures, the City may elect to terminate this Contract, in whole or in part.

13.2 In the event the City terminates this Contract in whole or in part as provided herein above, the City may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated. 11-17Concord - Document ID: 02xuaK97P9BwdytTa96PES

13.3 If this Contract is terminated as provided above, the City may require the CONSULTANT to provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc., prepared by the CONSULTANT. Upon such termination, the CONSULTANT shall be paid an amount equal to the value of the services provided and work performed as of the date of termination. Such payment by the City may take into consideration the costs associated with hiring another CONSULTANT to complete the services. In the event no new CONSULTANT is employed, the CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses.

The above is in addition to any other remedies available by law or equity to the City.

13.4 If, after notice of termination of the Contract under the provisions of this Section 13, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 12. 14 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONSULTANT arising out of, or relating to this Contract, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP OF DOCUMENTS
All documents, including, but not limited to, research, field notes, investigations, analysis, and studies which are prepared in the performance of this Contract are to be, and remain the property of CITY. CONSULTANT shall furnish CITY, upon its request, originals or reproducible or electronic copies of reports, studies and of all other documents listed above.
16 SUBCONTRACTING, DELEGATION AND ASSIGNMENT

16.1 CONSULTANT shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONSULTANT from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegates or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegates or subcontractor shall include the following:
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A. The amount involved, together with CONSULTANT’s analysis of such cost or price; and
B. A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of CITY.

C. The requirement to hire only those persons authorized by federal law to work in the United States.

16.2 Any assignment, delegation or subcontract shall be made in the name of CONSULTANT and shall not bind or purport to bind CITY and shall not release CONSULTANT from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONSULTANT under this Contract.
17 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

17.1 In performance of this Contract, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation, or age. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

17.2 The provisions of subsection 17.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONSULTANT for personnel to perform any services under this Contract. CITY shall have access to all documents, data and records of CONSULTANT and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 18 FINANCIAL INTEREST CERTIFICATION

18.1 CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONSULTANT’s firm. 13-17Concord - Document ID: 02xuaK97P9BwdytTa96PES

18.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
19 CONFLICT OF INTEREST

19.1 CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONSULTANT to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

19.2 CONSULTANT shall not employ any City official or employee to perform any work required pursuant to this Contract.

19.3 If CONSULTANT is a registered professional engineer or licensed land surveyor and the scope of work requires CONSULTANT’S recommendation of the actual formula to spread the costs of an assessment district’s improvements, then CONSULTANT shall not participate in making that recommendation if the additional elements set forth in Government Code section 87100.1(c) apply. Those additional elements are: (1) CONSULTANT has received income of $250 or more for professional services in connection with any parcel included in the benefit assessment district within 12 months prior to the creation of the district; and (2) the district includes other parcels in addition to those parcels for which CONSULTANT received the income. In the event a conflict of interest does arise in that context, City shall select a different CONSULTANT to recommend the actual formula to spread the costs of the assessment district’s improvements and the costs of such services shall be deducted from the compensation to be paid to CONSULTANT.

19.4 To the extent required by the City Manager/designee, CONSULTANT shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
20 COMPLIANCE WITH LAW

20.1 CONSULTANT shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONSULTANT uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONSULTANT.
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20.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles. 21 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
22 ENTIRE CONTRACT AND AMENDMENTS

22.1 This Contract is the complete agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

22.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONSULTANT hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

22.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 15-17Concord - Document ID: 02xuaK97P9BwdytTa96PES

23 ATTORNEY’S FEES
If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: PSOMAS:

Ronda Perez
City Manager

Jeff Chess
Vice President
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38250 Sierra Highway
Palmdale, CA 93550

ADDRESS FOR NOTICE:

PSOMAS
27220 Tumberry Lane, Suite 190
Valencia, CA 91355-1058
APPROVE AS TO FORM:

William P. Curley, III
City Attorney

ATTEST:

Roxanne Faber
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

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■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
17-17Concord - Document ID: 02xuaK97P9BwdytTa96PES
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City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION

DISTRICT: 3, 4

SUBJECT: APPROVE AGREEMENT WITH WILLDAN ENGINEERING FOR

CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES
FOR PN 796, 45TH STREET EAST SEWER, STO RM DRAIN, AND

STREET IMPROVEMENT PROJECT, FOR A TOTAL NOT TO
EXCEED AMOUNT OF $ 877,189 FOR A TERM OF 251 WORKING

DAYS FROM THE DATE OF THE NOTICE TO PROCEED

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Agreement No. A -9785 with Willdan Engineering for Construction Management and Observation Services for PN 796, 45th Street East Sewer, Storm Drain and Street Improvement Project (Project), for a total not to exceed amount of $ 877,189, which includes a contract amount of $ 762,772, plus a 1 5% contingency amount of $114,417 for a term of 251 working days from the date of the Notice to Proceed;

2. Authorize the City Manager or h is designee to execute Agreement No. A-9785 with Willdan Engineering, including minimal and/or non-substantial changes; and,

3. Authorize the City Manager or his designee to approve change orders for additional or changed scopes of work up to the 15% contingency amount approved by the Council.

BACKGROUND

The Project is a pivotal undertaking to enhance infrastructure along 45th Street between Avenue R and Avenue S. This initiative aims to improve roadway safety and functionality while effectively managing stormwater and wastewater in our community.

The Project includes:

Report to Mayor and City Council
Re: Approve Agrmt No. A-9785 with Willdan Engineering for PN 796 April 7, 2026

 New 18-Inch Sewer Main: Extends from Avenue S to R, boosting capacity and reducing backups.
 New 78-Inch Storm Drain: Located between Avenue R-8 and R, helping prevent flooding.
 Street Pavement Rehab: Includes new sidewalks, curbs, and gutters for safer pedestrian access.

The firm selected will oversee various critical aspects of this project, including but not limited to:

 Constructability Review, ensuring that all plans and specifications are feasible and effective.
 Project Budget and Schedule, execute comprehensive cost control, and adhere to scheduling timelines.
 Facilitating collaboration among stakeholders and contractors to streamline operations.
 Ensuring accurate records and maintaining transparency and accountability throughout the project.
 Finalizing the project documentation, including inspections and approvals.

This Project represents a significant investment in our community’s infrastructure, aimed at enhancing the quality of life and promoting environmental sustainability.

DISCUSSION

On December 11, 2025, a Request for Qualifications (RFP) for construction management and observation services was publicly advertised via the PlanetBids electronic platform.

On January 15 , 2026, the City received eight (8) proposals. Consistent with the RFP procurement process, the evaluation s prioritized the proposer’s technical approach, followed by qualification s and the proposed management and staffing plan. The table below summarizes the weighted evaluation criteria used in this process:

Criteria Available
Points
Expertise, Experience, and Training Plus Prior Contracting History 40 Project Approach 30
Public Outreach 20
Compliance with RFP 10
Total 100

Report to Mayor and City Council
Re: Approve Agrmt No. A-9785 with Willdan Engineering for PN 796 April 7, 2026

Each evaluator scored the proposals independently , and the firms were ranked as follows:

Rank Vendor Location Proposal Fee
1 Willdan Engineering Ventura, CA $762,774.00
2 MNS Engineers Thousand Oaks, CA $1,281,451.00
3 Transtech Engineers, Inc. Chino, CA $707,904.00
4 Z&K Consultants Riverside, CA $676,744.00
5 Interwest Consulting Group, Inc. San Jacinto, CA $633,185.00 6 Kane Construction Services, Inc. North Hollywood, CA $885,505.59 7 Global Builders Laguna Hills, CA $1,589,500.00
8 Engineering Resources of Southern
California, Inc
Redlands, CA $812,228.60

Willdan Engineering has demonstrated extensive expertise in public infrastructure management, with a strong track record in California and strong alignment with the City’s goals for the Project. The firm’s experience includes overseeing projects with simil ar scopes, ensuring adherence to budget and schedule, while actively promoting community engagement and transparency throughout the project lifecycle.

Willdan’s dedicated team offers comprehensive construction management, labor compliance, and quality assurance services tailored specifically to the City’s needs. With over 61 years of proven success in managing complex public works projects, Willdan prioritizes proactive risk management, meticulous documentation practices, and responsive communication with the City and stakeholders. The firm’s commitment to public outreach includes bilingual community notifications to ensure residents remain well-informed throughout the project.

The Project approach emphasizes collaboration and leverages leadership experience in managing complex infrastructure projects to foster successful outcomes. Employing advanced project management systems, including the proprietary Virtual Project Manager platform, Willdan guarantees rigorous oversight, real-time problem resolution, and seamless coordination. This approach ensures that the project may be executed efficiently, on time, and in full compliance with all applicable regulations.

The top three (3) consulting firms were each invited for interviews. Based on the interviews, qualifications, and relevant experience, staff recommend that the City Council approve the professional services agreement with Willdan Engineering for PN 796 in the amount of $877,189, including a 15% contingency.

Report to Mayor and City Council
Re: Approve Agrmt No. A-9785 with Willdan Engineering for PN 796 April 7, 2026

FISCAL IMPACT

$877,189; Contract amount of $762,722 plus 15% contingency of $114.417 for a total amount of $877,189. Sufficient funds are budgeted and available for this project utilizing Pearland Drainage, Sewer Maintenance, and Measure M Funds.

STRATEGIC PLAN

Goal III: Invest in infrastructure to improve community livability.

C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

ATTACHMENTS

Agrmt No. A-9785 with Willdan Engineering
Prepared by:

Leonardo Torres, P.E.

Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney
AGREEMENT NO. A-9785

CONTRACT FOR CONSULTANT SERVICES

BETWEEN THE CITY OF PALMDALE AND WILLDAN ENGINEERING

THIS CONTRACT FOR CONSULTANT SERVICES (“Contract” herein) is made and entered into by and between the City of Palmdale a public body corporate and politic, (hereinafter called “CITY”) and WILLDAN ENGINEERING (hereinafter called “CONSULTANT”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, City desires to engage CONSULTANT to provide certain consultant services; and
WHEREAS, CONSULTANT represents that CONSULTANT has the expertise and is qualified to perform the services described in this Contract. And, if required, is duly registered under the laws of the State of California; and WHEREAS, CONSULTANT desires to accept such engagement.

NOW, THEREFORE, the parties agree as follows:
1 DESCRIPTION OF WORK

1.1 The City hereby engages CONSULTANT, and CONSULTANT accepts such engagement, to provide the following services:

PN 796 45th Street East Sewer, Storm Drain and Street Improvements Project The consultant will provide technical professional services related to the construction of the following:
• Sewer Relief Line
• Storm Drain
• Pavement Improvements/Rehabilitation
• Curb and Gutter
• Signing and Striping
• Utility adjustments
• Monument and Project Control
The construction is anticipated to be completed within 251 working days. In general, the City uses the “Standard Specifications for Public Works Construction” and the “Standard Plans for Public Works Construction” as the basis of a project’s plans, specifications, and estimate.

The consultant shall provide a qualified Construction Manager responsible to oversee the required inspection, materials and geotechnical testing and perform Construction Management for the construction of the subject project. Responsibilities include but not limited to:
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• Provide a constructability review of the project plans, specifications, and engineer’s estimate;
• Coordinate and attend all project related meetings which includes pre-bid meeting, pre-construction meeting & weekly progress meetings;
• Prepare bi-monthly Project Update Summary and submit to the City’s Project Manager and Stakeholders every 2nd and 4th Monday of each month. Project Update Summary shall include, but not limited to, recap of completed work with photos, upcoming scheduled work, and lane and street closures;
• Maintaining project files using VPM. Project files shall be available to the City’s Project Manager through the City’s VPM shared files system; • Supervise and provide construction observation/inspection; • Manage, monitor, inspect, maintain, and keep track of progress of Perpetuation of Survey Monuments by the contractor;
• Review and file construction inspector’s daily report in VPM; • Review and track the contractor’s construction schedule in VPM; • Assure contractor is meeting project labor agreement and Community Workforce Agreement requirements in coordination with Labor Compliance Consultant; • Issue Weekly Statement of Working Days reports in VPM; • Coordinate with the City’s design engineer, utility companies, and other agencies. • Process, review and track submittal approvals;
• Provide and implement public outreach plan which shall include coordination of one (1) virtual community meeting, meeting with Mesquite Elementary School, develop and distribute project notifications letters/postcards, and provide bi-weekly project update for City’s Website and social media outlets;
• Review and make recommendation for contractor progress payments; • Prepare, review, and make recommendations regarding the contractor’s request for contract change orders through VPM;
• Assist at the final walk-through inspection and prepare a “punch-list for project closeout”. Make recommendation for substantial completion; and • Oversee the traffic striping and signage inspections.

Task 1 – Constructability Review: The construction manager shall be responsible for reviewing the plans, specifications, and engineer’s estimate and providing advice on the constructability and offer recommendations to improve construction efficiencies and/or reduce impacts to property owners and the traveling public. These reviews shall take no longer than two (2) weeks to complete. The consultant shall provide the comments in writing. In addition, the construction manager shall meet with the City’s Project Manager to discuss their comments. Please indicate the number of hours proposed for constructability review.

Task 2 – Meetings: The consultant will meet with City’s Project Manager and Design Team for an initial kick-off meeting.

The consultant shall schedule, prepare and conduct a mandatory pre-bid meeting.

They will also schedule, prepare and conduct preconstruction conference meeting with the selected contractor all stakeholders and utility agencies. Conduct weekly coordination meetings with the contractor and stakeholders and discuss the next week’s work. Prepare written agendas and minutes of all meetings. The contractor 2-18Concord - Document ID: 032sr8j2Wh5WjuB9Y4tZmG
will be required to provide a “look ahead” schedule at each weekly meeting that the consultant shall review and provide comments. These meetings may be held at the City of Palmdale, Development Services Building, 38250 Sierra Highway, Palmdale, CA. However, the meeting location may be scheduled for an alternate site or by Microsoft TEAMs if agreed by the contractor and approved by the City.

Task 3 – Construction Management: The consultant shall provide a qualified Registered Civil Engineer or Certified Construction Manager serving as a construction manager having at least 10 years of experience with similar projects.

Construction Manager under the general direction of the City’s Project Manager shall be responsible for overseeing all aspects of the project construction management.

Oversee and ensure that all requirements of the project’s plan and specifications are strictly adhered to and the project construction phasing is completed in timely and professional manners, within budget and with an emphasis in providing the City with a high-quality project. Develop project files folders and maintain all records in accordance to an industry standard format. All project files (paper files and electronic files) shall become property of the City and shall be delivered to the City in its entirety.

The Construction Manager shall be to be responsible for Reviewing and monitoring Contractor’s methods and procedures during all construction activities and issue weekly working days statement. The Construction Manager shall also be responsible at a minimum the following tasks but not limited to:
• Task 3A – Manage VPM: The construction manager shall be responsible to learn how to use and manage all construction documents in City’s VPM Software. The City will schedule an in-person training before the project starts. • Task 3B – Supervision of Construction Observation and Material Testing/Geotechnical: Supervise the work of the project construction observer(s), geotechnical and material testing technician(s). Review inspector’s daily reports and photographs and provide copies on a weekly basis due every Friday by noon.

Additional Inspection and Reporting responsibilities are listed in Task 4. • Task 3C – Construction Schedule: The construction manager shall review the contractor’s project schedule and confirm that tasks are scheduled within appropriate timeframes with the least impact to the public. On a weekly basis the construction manager shall review the contractor’s weekly look-ahead schedule to confirm its compliance with the original schedule and that coordination with utility companies and agencies has been performed. If the weekly look ahead schedule is not in compliance with the original schedule, construction manager shall be responsible to direct the contractor to make suitable adjustments.
• Task 3D – Material Submittal: Review, comment and/or recommend approval all of the contractor’s submittals, including but not limited to shop drawings, material data, samples, and product data. Verify that the correct products will be installed on the project. Prepare a tracking log to document to include the date the submittal was 3-18Concord - Document ID: 032sr8j2Wh5WjuB9Y4tZmG
delivered; who the submittal was transmitted to for comment/approval; and when the submittal was returned with comment or approval.
• Task 3E – Weekly Statement of Working Days: Promptly prepare and issue the weekly working day statements to the contractor. This is due to the City every Monday by noon. The working day statement shall conform to Caltrans form CEM- 2701 or similar form produced by the consultant documenting the same information, as approved by the City.
• Task 3F – Coordination: As the City’s representative assure coordination between the contractor and the design team, utility companies, other agencies, City, Stakeholders and the community.
• Task 3G – Traffic Control: Review the traffic control plan and the day to day operations to ensure compliance with approved traffic control plan to promote safety to the traveling public, and to minimize the impacts to the general public. • Task 3H – Review Contractor’s Payment and Contract Change Order Request:

Review, verify and make a written recommendation of contractor’s invoices/payment requests to the City through VPM. The construction manager shall reconcile item quantities with field measurements and verify consistency with contractor’s progress invoices. Once the reconciliation is complete and the contractor agrees the construction manager shall provide a written recommendation to the City for payment.

The construction manager’s recommendation process shall take no longer than one (1) work week. If the contractor’s payment request is in error the construction manager shall reject the request in writing stating the reason for rejection.

Prepare all City approved contractor change order requests and owner-initiated contract change orders through VPM. Contractor’s change orders requests shall be reviewed and confirmed if it is a valid request and not specified in construction contract documents. The construction manager shall also forward all requests to the design engineer for their input to the request’s validity and cost. If the request is valid and a reasonable cost is established, the construction manager shall forward the change order request to the City recommending approval and tracking. • Task 3I – Review on Contract Claims: The construction manager shall be responsible in working with the contractor and resolving any issues prior to claims.

The construction manager shall assist with City personnel in recommending the best solution to resolve disputed claims. Resolution of disputed claims shall be approved by the City Engineer or its designee.
• Task 3J – Final Walk Through and “Punch-List”: The construction manager shall arrange for a final walk through inspection with the contractor and prepare a “punch- list” of items needing to be addressed to complete the work and track progress and its status. The construction manager shall certify the completion of work improvements pursuant to the construction contract documents and shall make recommendations for final acceptance.
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• Task 3K – Public Outreach: The construction manager shall be responsible to host one (1) virtual community outreach meeting and one (1) in-person meeting with Mesquite Elementary School prior to start of construction. This includes preparation and distribution of a multi-language (English and Spanish) on City’s public outreach postcard inviting residents and businesses via mailers to City approved distribution area map (within notification map provided by Project Manager) and on City approved social media outlets. The construction manager shall also prepare, reproduce all copies needed, and distribute public outreach notification postcards to all the residents and businesses affected by the project within notification map provided by Project Manager prior to construction bid advertisement of the project. Address any questions or complaints from residents affected by the construction project.

Construction Manager shall be responsible for reaching out to nearby school(s), transit agencies, LA County Fire Department, LA County Sheriff Department, Utility Companies, businesses, and residents immediately affected by the project to further discuss the project details and schedule.

Consultant shall also propose other effective public outreach strategies to be found to be effective on other current or past projects.

The consultant shall also be responsible to oversee construction notices to be delivered by contractor along the project route.
• Task 3L – Project Budget: The construction manager shall provide bi-weekly project budget spreadsheet and show the current status of the project.

Task 4 – Construction Observation and Reporting: The consultant shall provide one experienced full-time construction observer. Brief descriptions and related projects are sufficient. The City will set an interview to assure that the chosen observer can take charge and impose the compliance of the plans and specifications during all times the contractor is working. Only one (1) full-time construction observer is required for this project.

Construction observer shall have the full knowledge in the day-to-day operations and activities, coordination and monitoring of all construction methods, traffic control, water quality SWPPP and BMP’s implementation and other associated work.

Although it is anticipated most of the work will occur during the day it can be assumed that a portion of the work may occur at night in order to minimize traffic impacts. The consultant shall report the daily progress of the work produced by the consultant, approved by the City, documenting the same information. The consultant shall document all personnel and equipment used for the day in VPM.

The construction inspectors report shall incorporate photos, before, during and after construction. Photos included in the construction observers report shall be properly labeled with date, time, location and short description. Photo’s shall also be uploaded on the VPM software. The daily report shall be uploaded to the VPM software on a daily basis.
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Inspection services shall provide a licensed Traffic Engineer to field inspect all cat tracks and final striping for all proposed traffic striping.

Task 5 – Labor Compliance: The consultant shall schedule and conduct a mandatory pre-bid meeting to discuss the Labor Compliance and Community Workforce Agreement requirements. The consultant shall resolve complex labor compliance issues, review, verify and enforce the prime contractors and subcontractor’s submittal of monthly certified payrolls pursuant to the contract agreement, local, Federal, and State requirements. The prime contractor shall be responsible for assure corrections of any payroll that does not meet contract, Federal, and/or State requirements, including making additional payments to employees, if necessary. All correspondence and corrections with and by the contractor shall be documented and forward to the City. Construction Manager will need to inform the city as soon as he/she discovers the discrepancies or labor compliance violations. The consultant shall submit a monthly labor compliance report to the City. The report shall include certified payrolls, correspondence corrections, consultant letter certifying the review and labor compliance in accordance to the Federal and/or State regulations. Consultant shall include hourly rates and shall take account of travel time.

The consultant shall review all files for completeness and accuracy, prepare and send Labor Compliance Clearance Letter certifying the completion of all labor compliance activities. The consultant shall also prepare file closeout transmittal, transmit files to City for storage (3-year records retention requirement).

Task 6 – Geotechnical and Materials Testing: The consultant shall provide geotechnical and/or materials testing to assure the contractor’s construction methods and materials meet the requirements of the plans and specifications. The proposed cost for Geotechnical-Construction Services shall cover all material testing required throughout the duration of the project (sewer, storm drain, and street improvements) to include all reports.

Task 7 – Survey: The consultant shall monitor all activities related to the contractor’s survey work including but not limited to verification of field work, survey records, monumentation, etc.

Task 8 – Traffic Signing and Striping Inspection: The consultant shall provide a licensed Traffic Engineer in the State of California to field inspect all cat tracks, final striping, and signage as proposed. All field comment(s) shall be documented and redlined on the construction plans to be provided to the contractor.

Task 9 – Interactive Map on City Website: The consultant shall develop and maintain an interactive map linked to City’s Department website that shows the weekly construction updates with progress photos, temporary street closure(s) information, hours of work, etc. . It should also include 2-week look ahead schedule.

Task 10 – Provide Notification Letter to Residents/Business: The consultant shall provide notification letter two (2) week before the start of work. 6-18Concord - Document ID: 032sr8j2Wh5WjuB9Y4tZmG
This includes preparation and distribution of a multi-language (English and Spanish) public outreach postcards informing residents and businesses via mailers to City approved distribution area map (within notification map provided by Project Manager) and on City approved social media outlets. It must also include graphics or pictures that better explains the project. The letter will include the dates and times when residents are permitted to drive on the newly paved street. Address any question or complaints from residents affected by the construction project.

The City reserves the right to delete specific task(s) and/or line items at no additional cost.

CONSULTANT shall perform and complete all such work and services in a manner satisfactory to CITY.

1.2 Project deliverables shall be reviewed and approved by CITY to determine acceptable completion. CITY shall have the right to review and inspect the work during the course of its performance at such times as may be specified by CITY.

1.3 CONSULTANT shall not accept any change of scope, or change in contract provisions, unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

1.4 CITY shall provide to CONSULTANT, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. 2 CITY PROJECT MANAGER
To provide the services required by this Contract, CONSULTANT shall act under the authority and approval of a Project Manager appointed by CITY. The City Project Manager will oversee the work under this Contract, assist CONSULTANT with any necessary information, audit billings, and approve payments. CONSULTANT shall channel reports, deliverables, and special requests through the City Project Manager. 3 CONSULTANT’S KEY PERSONNEL
CONSULTANT’s Team and Key Personnel are as follows:

Michael Bustos and Javier Ramirez
This Consultant Services Contract has been awarded to CONSULTANT based on its representation that those personnel and subcontractors listed above will perform the portions of the work listed herein. CONSULTANT shall not deviate nor substitute any of these team members without prior written approval by CITY. 4 CONTRACT TERM
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The term of this contract is two hundred fifty-one (251) DAYS, commencing on the effective date, with CITY reserving the option to extend the agreement for 6 Months additional terms of one year each.
5 TAXES

5.1 CONSULTANT shall pay all sales, consumer, use, and other similar taxes required to be paid by CONSULTANT in accordance with state and local laws.

5.2 CONSULTANT is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONSULTANT or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

5.3 CONSULTANT shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.
6 PATENT FEES AND ROYALTIES
CONSULTANT shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product or device is specified by CITY for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents. CONSULTANT shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified by CITY, and shall defend all such claims in connection with any alleged infringement of such rights. 7 STANDARDS OF PERFORMANCE
CONSULTANT shall be responsible for the completeness and accuracy of its services and work and documents resulting there from, and CITY shall not be responsible for discovering deficiencies therein. CONSULTANT shall correct any such deficiencies or errors without additional compensation and without cost to CITY, except to the extent any such deficiency is directly attributable to deficiencies in CITY -furnished information.
8 CONSULTANT’S PERSONNEL

8.1 All services required under this Contract shall be performed by CONSULTANT, or under CONSULTANT’S direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.
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8.2 CONSULTANT shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

8.3 CONSULTANT shall be responsible for payment of all CONSULTANT’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

8.4 CONSULTANT shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONSULTANT’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
9 COMPENSATION

9.1 For all of work and services including the various phases of tasks as described in Section 1, CITY shall pay to CONSULTANT an amount not to exceed the sum of seven hundred sixty-two thousand seven hundred seventy-four dollars ($762774), payable as follows:

CONSULTANT Proposal is attached as Exhibit "A".

The Contract Price is CONSULTANT’S estimate of its charges for all of the services, including all labor, equipment, material, subcontractor and reimbursable costs, to be provided under this Agreement. Progress payments shall be made on a time and material basis. Final payment shall be made upon completion of all services and City acceptance of all deliverables, not-to-exceed the Contract Price.

9.2 CONSULTANT shall perform no work in excess of the total contract price without prior written approval of CITY. Total contract price includes expenses related to travel to and from CITY to meet with City and to appear, if so required, before City Council or any other board or commission of CITY.

9.3 CONSULTANT shall maintain adequate records and shall permit inspection and audit by CITY of CONSULTANT’s charges under this Contract. CONSULTANT shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONSULTANT for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONSULTANT shall retain its records for the time required by such laws.

9.4 No payment made hereunder by CITY to CONSULTANT, shall be construed as an acceptance by CITY of any work or materials, nor as evidence of satisfactory performance by CONSULTANT of its obligations under this Contract. 10 INDEMNIFICATION
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To the fullest extent permitted by law, CONSULTANT and any contractors or subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONSULTANT, its contractors or subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONSULTANT and, as applicable, any contractors or subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONSULTANT shall ensure that the contract of any contractor or subcontractor working under this agreement contain an indemnity agreement, requiring the contractor or subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONSULTANT shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
11 INSURANCE

11.1 CONSULTANT, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 11.8, must be reviewed and accepted by the City Attorney.

11.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation—coverage as required by the State of California  Employer’s Liability:
$1,000,000.00 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

11.1.2 Professional Liability (Errors & Omissions) Insurance*  $2,000,000 limit on a per occurrence basis

11.1.3 Commercial General Liability
 $2,000,000.00 limit on a per occurrence basis
 $4,000,000.00 general aggregate limit

11.1.4 Commercial Automobile Liability
 $1,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

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11.2 All of CONSULTANT’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty- (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.

11.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract. Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificate and endorsements shall state: “The City of Palmdale, the Successor Agency of the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Industrial Development Authority of the City of Palmdale, Palmdale Airport Authority, their officers, agents, employees and volunteers are named as additional insured’s.”
B. “Severability of Interest” clause.

11.4 Promptly on execution of this Contract, and prior to commencement of any work, CONSULTANT shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONSULTANT has the required coverage and showing the required named insureds. Within five (5) days of written request from CITY, CONSULTANT shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

11.5 The requirements as to the types and limits of insurance to be maintained by CONSULTANT are not intended to and shall not in any manner limit or qualify CONSULTANT’s liabilities and obligations under this Contract.

11.6 Any policy or policies of insurance that CONSULTANT elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

11.7 All insurance coverage must be maintained throughout the duration of this Contract.

11.8 Acceptable Proof of Insurance:

11.8.1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and insureds; and endorsements for all applicable coverages if agent has authority to issue it; Additional insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage.

Additional insured form CA0001 must be provided for automobile liability coverage.
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11.8.2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney.

11.8.3 *When professional (E&O) liability coverage is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

11.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONSULTANT fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

11.10 CONSULTANT shall require any and all subcontractor's working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONSULTANT shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONSULTANT's sole risk. CONSULTANT's insurance requirements in Section 11 will not be impacted and/or limited by such deviation.

12 TERMINATION WITHOUT CAUSE
CITY reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONSULTANT shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and sub-consultants to cease such work. CONSULTANT shall also surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONSULTANT shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13 TERMINATION FOR CAUSE

13.1 If the City determines that the CONSULTANT has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, the City shall give written notice to the CONSULTANT specifying all defaults to be remedied within thirty (30) days. Such notice shall set forth the basis for the City’s dissatisfaction and suggest corrective measures. If, after thirty days, the CONSULTANT has failed to implement the corrective measures, the City may elect to terminate this Contract, in whole or in part.
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13.2 In the event the City terminates this Contract in whole or in part as provided herein above, the City may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

13.3 If this Contract is terminated as provided above, the City may require the CONSULTANT to provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc., prepared by the CONSULTANT. Upon such termination, the CONSULTANT shall be paid an amount equal to the value of the services provided and work performed as of the date of termination. Such payment by the City may take into consideration the costs associated with hiring another CONSULTANT to complete the services. In the event no new CONSULTANT is employed, the CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses.

The above is in addition to any other remedies available by law or equity to the City.

13.4 If, after notice of termination of the Contract under the provisions of this Section 13, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 12. 14 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONSULTANT arising out of, or relating to this Contract, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP AND DELIVERY OF WORK PRODUCT:

All documents, data, reports, studies, analyses, field notes, investigations, plans, specifications, software, programs, manuals, instructions, and other materials of any nature, whether complete or incomplete, that are prepared, developed, or produced by CONTRACTOR or Contractor’s subcontractors in the performance of this Agreement (collectively, “Work Product”) shall be the exclusive property of the CITY.

All Work Product shall be delivered to or left with the CITY upon completion, expiration, or termination of this Agreement. Upon request, CONTRACTOR shall provide the CITY with originals and reproducible and electronic copies of all Work Product. Electronic copies shall be provided in an unprotected format that allows the CITY to copy, reproduce, modify, and use the Work Product without restriction.

16 OWNERSHIP OF INTELLECTUAL PROPERTY:

The Work Product and all intellectual property rights therein shall be deemed “works made for hire” under the United States Copyright Act (17 U.S.C. § 101 et seq.), and the CITY shall be deemed the author and exclusive owner thereof, in perpetuity and worldwide.
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To the extent any Work Product does not qualify as a work made for hire, CONTRACTOR hereby irrevocably assigns, transfers, and conveys to the CITY all right, title, and interest in and to such Work Product, including all copyrights, trademarks, patents, and other proprietary rights. CONTRACTOR consents to the use of CONTRACTOR’s name in conjunction with the sale, use, performance, and distribution of Work Product, for any purpose and in any medium.

CONTRACTOR agrees to execute any documents and take any actions reasonably requested by the CITY to confirm or perfect the CITY'S ownership of such rights.

CONTRACTOR waives any and all moral rights or similar rights under California Civil Code section 980 or any other applicable law to the extent permitted by law.

17 SUBCONTRACTING, DELEGATION AND ASSIGNMENT

17.1 CONSULTANT shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONSULTANT from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegates or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegates or subcontractor shall include the following:

A. The amount involved, together with CONSULTANT’s analysis of such cost or price; and
B. A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of CITY.

C. The requirement to hire only those persons authorized by federal law to work in the United States.

17.2 Any assignment, delegation or subcontract shall be made in the name of CONSULTANT and shall not bind or purport to bind CITY and shall not release CONSULTANT from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONSULTANT under this Contract.
18 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

18.1 In performance of this Contract, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation, or age. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical 14-18Concord - Document ID: 032sr8j2Wh5WjuB9Y4tZmG
condition, marital status, sexual orientation or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 19 SB 1383 COMPLIANCE

CONTRACTOR shall comply with all applicable requirements of California Senate Bill 1383 (SB 1383) and related regulations concerning the reduction of organic waste, diversion from landfills, and edible food recovery.

20 FINANCIAL INTEREST CERTIFICATION

20.1 CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONSULTANT’s firm.

20.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
21 CONFLICT OF INTEREST

21.1 CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONSULTANT to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

21.2 CONSULTANT shall not employ any City official or employee to perform any work required pursuant to this Contract.

21.3 If CONSULTANT is a registered professional engineer or licensed land surveyor and the scope of work requires CONSULTANT’S recommendation of the actual formula to spread the costs of an assessment district’s improvements, then CONSULTANT shall not participate in making that recommendation if the additional elements set forth in Government Code section 87100.1(c) apply. Those additional elements are: (1) CONSULTANT has received income of $250 or more for professional services in connection with any parcel included in the benefit assessment district within 12 months prior to the creation of the district; and (2) the district includes other parcels in addition to those parcels for which CONSULTANT received the income. In the event a conflict of interest does arise in that context, City shall select a different CONSULTANT to recommend the actual formula to spread the costs of the assessment district’s improvements and the costs of such services shall be deducted from the compensation to be paid to CONSULTANT. 15-18Concord - Document ID: 032sr8j2Wh5WjuB9Y4tZmG

21.4 To the extent required by the City Manager/designee, CONSULTANT shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
22 COMPLIANCE WITH LAW

22.1 CONSULTANT shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONSULTANT uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONSULTANT.

22.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles. 23 HEALTH AND SAFETY PROVISIONS

A. CONTRACTOR and all subcontractors shall abide by all health and safety mandates issued by federal, state, county, City of Palmdale, and/or public health officers, and worksite-specific mandates. If multiple mandates exist, the CONTRACTOR and subcontractors shall abide by the most restrictive mandate.

B. Costs associated with adhering to health and safety mandates are the responsibility of the CONTRACTOR. CONTRACTOR is responsible for the tracking and compliance of health and safety mandates and may be audited upon request.

24 NOTIFICATION AND ACCESS REVOCATION
The CONTRACTOR shall notify the CITY in writing prior to or no later than twenty- four (24) hours after, the termination, expiration, suspension, reassignment, or removal of any Contractor Personnel with access to the Project or Owner Resources.

For Contractor Personnel with Information Technology access, notification must be immediate, or the CITY may consider the CONTRACTOR to be in breach of contract.

Notice shall include the individual’s name, role, effective date and time of termination or removal, and systems or resources accessed.

The CITY reserves the right, in its sole discretion, to immediately suspend or revoke access for any Contractor Personnel upon receipt of notice or upon CITY'S determination that such access is no longer required or appropriate. 25 FORCE MAJEURE

Neither Party shall be liable for any failure or delay in performing its obligations under this Agreement (other than payment obligations) if such failure or delay is caused by an event or circumstance beyond the reasonable control of the affected Party (“Force Majeure Event”). Force Majeure Events include, but are not limited to, acts of God; flood; fire; earthquake; explosion; war; terrorism; civil disturbance; epidemic or pandemic; quarantine; governmental actions or orders; or other similar events beyond the control of the affected Party.

The affected Party shall provide written notice to the other Party within ten (10) calendar days of the occurrence of the Force Majeure Event, describing the nature, 16-18Concord - Document ID: 032sr8j2Wh5WjuB9Y4tZmG
expected duration, and anticipated impact on performance. The Party shall use all diligent efforts to mitigate the effects of the event and resume performance as soon as practicable.

When CONTRACTOR is the sole cause of the delay to the commissioning and substantial completion and delay is not caused by an event of Force Majeure or by the CITY'S failure to make payments in accordance with the Contract or to provide required information to CONTRACTOR when contemplated in the Contract, CITY shall be entitled to liquidated damages in the sum at the daily rate of $1,000.00, beginning at zero (0) days from written notice given by CITY up to a maximum liquidated damage aggregate of ten percent (10%) of the contract price of the equipment delayed.

26 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
27 ENTIRE CONTRACT AND AMENDMENTS

27.1 This Contract is the complete agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

27.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONSULTANT hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

27.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract.

28 ATTORNEY’S FEES
If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

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CITY OF PALMDALE: WILLDAN ENGINEERING:

Salvador Mendez
City Manager

Vanessa Munoz
President/CEO
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38250 Sierra Highway
Palmdale, CA 93550

ADDRESS FOR NOTICE:

WILLDAN ENGINEERING
374 Poli Street, Suite 101
Ventura, CA 93001
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

□Certificate(s) and Endorsement(s) attached
□Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
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Record of Signing
Signed with https://www.concord.app/
For
Name
Title
City of Palmdale
Leonardo Torres
Signed on Apr 2, 2026 3:11 PM PDT
Secured by Concord™
DocumentID: 032sr8j2Wh5WjuB9Y4tZmG
SigningID: 032sr8irVkSYjOFGfd9Cnn
UTC Signing time: 2026-04-02 22:11:55 UTC
IP Address: 172.58.209.201
Email: [email protected]
For
Name
Title
[email protected]
Vanessa Munoz
Signed on Apr 2, 2026 3:33 PM PDT
Secured by Concord™
DocumentID: 032sr8j2Wh5WjuB9Y4tZmG
SigningID: 032sreokBgQjMdg8dO7le6
UTC Signing time: 2026-04-02 22:33:00 UTC
IP Address: 137.83.224.221
Email: [email protected]

SOQ for City of PalmdalePN 796 45thStreet Sewer, Storm Drain and Street Renovation 22 City of Palmdale

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

MAINTENANCE DIVISION

DISTRICT: 2

SUBJECT: APPROVE AGREEMENT WITH GREENFIELD LANDSCAPING AND MAINTENANCE, INC., FOR TURF REMOVAL AND REPLACEMENT

SERVICES AT MARIE KERR PARK FOR A TOTAL NOT TO EXCEED
AMOUNT OF $154,880 FOR A TERM OF SIX MONTHS

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Agreement No. A-9790 with Greenfield Landscaping and Maintenance, Inc., for turf removal and replacement services at Marie Kerr Park south soccer field for a total not to exceed amount of $ 154,880, which includes a contract amount of $140,800, plus a 10% contingency amount of $14,080 for a term of six months; and,

2. Authorize the City Manager or his designee to execute Agreement No. A-9790 with Greenfield Landscaping and Maintenance, Inc., including minimal and/or non-substantial changes.

BACKGROUND

City Park Maintenance staff oversees more than 500 acres of developed parkland, including 16 ball fields and 27 multi -use fields that support year -round community programming.

To better align maintenance levels with the park system’s high field use, staff developed a five-year rest and renovation program guided by the City’s Sports Turf Assessment and the Parks and Recreation Master Plan. The program addresses turf renovation needs, coordinates field closures to reduce stakeholder impacts, and ensures adequate time for turf establishment.

Report to Mayor and City Council
Re: Approve Agrmt No. A-9790 with Greenfield Landscaping and Maintenance, Inc.

April 7, 2026

As part of this program, the Marie Kerr Park south soccer field was selected for turf removal and replacement due to its condition and high demand for community activities.

The field was last renovated in June 2024 using hydroseeding; however, contractor delays led to excessive weed growth and shortened the establishment window for warm- season turf. Subsequent winter redirected runoff into the co-located drainage basin, further affecting soil fertility and turfgrass density.

DISCUSSION

The Ci ty released Invitation for Bid (IFB) No. 26 -002-3500 for Turf Removal and Replacement Services on January 20, 2026. The IFB was posted on PlanetBids, published in the Antelope Valley Press, and listed on the City’s website. A total of 35 prospective bidders viewed the solicitation, and five (5) vendors submitted bids by the February 24, 2026, deadline.

Vendor Location Bid Amount
BSI Sports Turf, Inc. Compton, CA $114,171.29
Greenfield Landscaping & Maintenance Hacienda Heights, CA $140,800.00 Landscape Connection Group Lancaster, CA $149,700.00
SGD Enterprises Van Nuys, CA $180,000.00
Sandco Landscape Contractors Victorville, CA $498,650.00

In an Invitation for Bids (IFB), price is the primary evaluation factor, as the process is designed to secure the lowest cost for clearly defined goods or services. Because specifications are fully detailed in advance, the contract is awarded to the lowest responsible and responsive bidder who meets all requirements.

BSI Sports Turf, Inc. did not include the required cost for bi g roll sod installation in its proposal, rendering its bid nonresponsive. Greenfield Landscaping and Maintenance, Inc. was the lowest responsive and responsible bid among the qualified vendors.

Under this Agreement, Greenfield Landscaping and Maintenance, Inc., will remove and replace approximately 117,500 square feet of turf at Marie Kerr Park south soccer field.

The renovation will remove existing weed seed banks, correct acidic soil pH and nutrient imbalances by incorporating sand and soil conditioners, and time installation to optimize hybrid Bermuda grass establishment. These improvements, implemented in accordance with best management practices, will address turf deterioration, enhance field safety and functionality, and improve overall turf health and durability.

Based on the condition of the field, the cost -effectiveness of turf replacement, staff recommend that the City Council approve the agreement with Greenfield Landscaping and Maintenance, Inc.

This project falls under the Community Workforce Agreement.

Report to Mayor and City Council
Re: Approve Agrmt No. A-9790 with Greenfield Landscaping and Maintenance, Inc.

April 7, 2026

FISCAL IMPACT

$154,880; Sufficient f unds are budgeted and available in F iscal Year 2025-26 under Measure AV fund.

STRATEGIC PLAN

Goal III: Invest in infrastructure to improve community livability.

C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes activ e fun for everyone.

Prepared by: Leonardo Torres, P.E.,
Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Agrmt No. A-9790 with Greenfield Landscaping and Maintenance, Inc.

AGREEMENT NO. A-9790

CONTRACT FOR SERVICES

BETWEEN THE CITY OF PALMDALE AND GREENFIELD LANDSCAPING AND MAINTENANCE, INC.

This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and GREENFIELD LANDSCAPING AND MAINTENANCE, INC., a Corporation, (hereinafter called “CONTRACTOR”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.

NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Public Works Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK

2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:

Removal of existing turf within specified boundaries, utilizing a KORO Field Top Maker FTM 2000 or equivalent, set to a depth of 1”, incorporate soil conditioners to a depth of 8”, laser level the field, and installation of approximately 117,500 square feet of big roll sod at the following location per the Scope of Work:

A. Marie Kerr Park - South Soccer Field, 39700 30th St W, Palmdale, CA 93551 See Appendix A Marie Kerr Park Site Map for aerial images and approximate square footage of turfgrass removal and replacement.

Sand, soil conditioners, and big roll sod shall be provided by the CITY.

The CONTRACTOR must implement appropriate measures to protect park infrastructure, patrons, and staff. While the CITY will provide temporary chain link fencing around the perimeter of the field, the CONTRACTOR is responsible for 1-18Concord - Document ID: generated after first signature posting vehicular and pedestrian traffic control devices and maintaining a safe perimeter. All CONTRACTOR activities must be coordinated and conducted in a manner that effectively prioritizes public safety.

Scope of Work

1. The Park Superintendent or appointed designee shall coordinate on-site, pre- construction meetings and weekly progress meetings with CONTRACTOR and City staff. CONTRACTOR shall provide a project schedule and obtain written authorization to proceed before mobilizing. The CONTRACTOR shall submit weekly progress updates, adjusting workflow according to critical timelines as required to sustain efficient and consistent operation.

2. Tree Protection: When working in tree protection zones as identified in Appendix B – Tree Protection During Construction, CONTRACTOR shall ensure tree protection provisions specified therein are implemented as required and maintained throughout the duration of the work.

3. CONTRACTOR shall determine the amount of big roll sod required, including contingency for waste, and inform City staff of the required amount, target delivery quantities & dates.

4. City staff will purchase & supply big roll sod for the project, coordinating delivery according to the CONTRACTOR’S project schedule.

5. CONTRACTOR shall stage equipment in City-designated areas.

6. City staff shall locate, flag, and swing irrigation heads below the depth of turfgrass removal.

7. City staff shall locate and flag all drains, valves, and quick coupler boxes to be protected in place.

8. CONTRACTOR shall prevent damage to public and private property, including all improvements leading to & adjacent to work areas.

9. CONTRACTOR shall implement appropriate dust control measures in accordance with Antelope Valley Air Quality Management District (AVAQMD) Rule 403 – Fugitive Dust (Appendix C). Dust suppression methods may include, but are not limited to, periodic application of water via portable and permanent irrigation systems, use of water trucks, and scheduling work to minimize windborne dust. CONTRACTOR shall ensure compliance with all local and state air quality standards throughout the duration of work.

10. CONTRACTOR shall have City staff observe and approve cut depth prior to 2-18Concord - Document ID: generated after first signature proceeding with turfgrass removal.

11. CONTRACTOR shall provide all labor and equipment to remove approximately 117,500 square feet of existing field surface, within the specified boundary, utilizing a KORO Field Top Maker FTM 2000 or equivalent, set to a depth of 1".

12. CONTRACTOR shall provide all labor and equipment to efficiently and cost- effectively load approximately 420 cubic yards of spoils as required to sustain continuous fraise mowing and immediately haul spoils to the landfill. The CONTRACTOR will not be responsible for dump fees.

13. CONTRACTOR shall provide all labor and equipment to efficiently load and cost- effectively haul and evenly spread approximately 220 cubic yards of City-provided sand, from the Best of the West complex staging area onto the south soccer field.

14. City staff shall broadcast soil conditioners prior to incorporation.

15. CONTRACTOR shall utilize Option 1 (Reverse Rotation Tilling) and/or Option 2 (Laser Leveling).
a. Option 1 - Reverse Rotation Tilling: CONTRACTOR shall utilize a reverse-rotation soil processor, such as a Blecavator BMV 210 or approved equivalent, to uniformly incorporate soil amendments to a depth of 8 inches. Following cultivation, CONTRACTOR shall use a smooth, weighted turf roller to perform light surface consolidation in preparation for final grading. Compaction shall be limited to the minimum required to achieve a firm, level surface suitable for laser leveling. b. Option 2 - Laser Leveling: The CONTRACTOR shall survey the field for existing elevations at the start of the project, determine final grading percentages, scarify soil profile, spread additional City-provided sand as required, and laser level the soil surface to pre-determined grade percentages. Laser leveling shall match slope to existing contours, allowing for surface drainage to existing flow lines and surface drains, according to initial field survey +/-1/4”. If additional sand is required, CONTRACTOR shall inform City staff of the amount, target delivery quantities & dates with a 1-week lead time. Final grading shall be inspected and approved by City staff.

16. City staff shall swing irrigation heads back in place, ensuring proper height, alignment, distribution uniformity & head-to-head coverage.

17. CONTRACTOR shall be on-site during sod delivery and coordinate the placement of big rolls with the sod delivery person according to the pre-determined layout per City staff.

18. CONTRACTOR shall install big roll sod immediately after delivery. Whole sod 3-18Concord - Document ID: generated after first signature rolls shall be installed as directed by the Parks Superintendent or appointed designee, according to the irrigation station layout. CONTRACTOR shall deep soak freshly installed sod by hand as required, according to sod grower recommendations, and industry best management practices, using hoses, quick couplers, and portable sprinklers to prevent desiccation of City-provided sod.

19. CONTRACTOR shall stagger big roll sod ensuring all joints are tight by providing adequate labor to safely operate installer, limit disruption to laser leveling, groom soil as required, rake and pull sod into tight alignment, neatly trimming sod around interfacing improvements providing for minimal waste.

20. CONTRACTOR shall coordinate irrigation cycles with City staff and is responsible for maintaining optimum soil moisture until City implements automatic irrigation cycles.

21. CONTRACTOR shall coordinate punch list walk with Park Superintendent or appointed designee to occur no later than 24 hours after completion of sod installation and immediately correct punch listed items within 48 hours of written notification from City.

22. Immediately following approval of punch listed items, the CONTRACTOR shall ensure irrigation system and drains are flagged and roll newly installed sod with a minimum 5700 lbs., 47-inch wide, smooth drum, ride on roller to press out air pockets, leaving new sod smooth & level.

23. City staff shall implement sod establishment automatic irrigation program immediately after rolling.

24. Any private or public improvements damaged by CONTRACTOR while conducting scheduled work shall be replaced in kind at the CONTRACTOR’S expense within 5 working days from the date of damage, unless otherwise authorized by City staff.

25. Prior to demobilization, the CONTRACTOR shall be responsible for the cleanup and restoration of all walkways, trails, parking lots, and all other public or private property impacted by CONTRACTOR’S operations.

26. The City reserves the right to increase or decrease contract scope of services as determined to be in the City’s best interest.

27. Stop Work Clause: The Parks Superintendent or appointed designee reserves the right to issue an immediate Stop Work Order if the CONTRACTOR’S performance is deemed unsafe, damaging to any aspect of the project, or deviates from the approved Scope of Work. Upon issuance of a Stop Work Order, the CONTRACTOR 4-18Concord - Document ID: generated after first signature shall immediately cease all activities until the issue is addressed to the satisfaction of the City. Failure to comply shall result in corrective action at the CONTRACTOR’S expense, contract termination, and/or other remedies as permitted under the contract and applicable local and California Public Contract Code. The CONTRACTOR shall not be entitled to any claims for delay, disruption, or additional compensation due to a Stop Work Order or non-compliance with contract requirements.

28. Liquidated Damages: The City requires full completion of all the tasks outlined in the scope of work. It shall be agreed by the parties to the agreement that time is of the essence, and in the event of a delay in starting the work, or delivery of the equipment, goods, services & personnel required for project implementation to the City’s satisfaction, damage will be sustained by the City and that it is or will be impractical to determine the actual amount of the damage caused by reason of non- compliance with scope of work, or delays resulting from CONTRACTORS performance. It is therefore agreed that the successful CONTRACTOR will pay the City the sum of two thousand five hundred dollars ($2500) for each working day delay in completing the work as specified and in accordance with the project schedule approved by the CITY.

These damages shall be deducted from any monies due, or which may thereafter become due, to the CONTRACTOR under the Agreement or may be recovered by the City through any lawful means. The successful CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for any portion of the delay in performance which would be excused pursuant to the force majeure provisions of the Agreement, provided that the successful CONTRACTOR shall notify the City’s representative in writing of the causes of delay within one (1) business day from the beginning of any such delay. The successful CONTRACTOR shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.

29. Force Majeure: The time period(s) specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the CONTRACTOR, including, but not limited to, acts of God or of a public enemy, unusually severe weather (to be corroborated by City staff), fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the CONTRACTOR will within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay.

The City will ascertain the facts and the extent of the delay and may extend the time for performing the services for the period of the enforced delay when and if, per the judgment of the Parks Superintendent or appointed designee, the delay is justified.

The Parks Superintendent or appointed designee’s decision shall be final and 5-18Concord - Document ID: generated after first signature conclusive upon the parties to this agreement. In no event shall CONTRACTOR be entitled to recover damages against the City for any delay in the performance of this agreement, however caused; with CONTRACTOR’S sole remedy being extension of the agreement/project schedule pursuant to this section.

CITY reserves the right to reject any such other material or equipment offered which is not approved by the Project Manager, as being, in all respects, equal to the named material or equipment for which it is to be used. Unless there is a specific statement to the contrary, the bidder understands that requests for such approval of any alternative material or equipment as required in the Approved Equal Evaluation Criteria, described above, shall be submitted on or before the deadline for submitted written questions/clarifications. CITY shall be the sole judge of the acceptability of items offered as equal to that specified and may reject any item not considered as equal. The bidder may be required to provide a non-returnable sample if requested by the CITY.

2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.

2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.

2.5 All work supplied under this Contract shall be fully guaranteed by CONTRACTOR for a minimum period of 90 days from the date of acceptance by CITY. Any defects of design, workmanship, or materials that would result in non- compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.

2.6 CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work.

2.7 At all times during the term Contract, CONTRACTOR shall possess and maintain all required Federal, State, and local licenses and permits. CONTRACTOR shall possess a valid and current C-27 Landscaping Contractor’s License with the Contractor's State License Board (CSLB) and City of Palmdale Business License to perform the required work.

6-18Concord - Document ID: generated after first signature CONTRACTOR's CSLB license number is 979377 / 1129106. CONTRACTOR's DIR registration number is 1000447635 / 2000009266. CONTRACTOR's Business License number is __________. CONTRACTOR hereby certifies that it holds the required license(s).

2.8 This Contract calls for work to be performed constituting public works. All labor is to be paid at prevailing wage rates. CONTRACTOR to determine proper wage classification. CONTRACTOR and all subcontractors must be registered with the State of California Department of Industrial Relations (DIR) as a public works contractor for the duration of the agreement and is responsible for any and all registration and/or renewal fees. CITY may request certified payroll records for any work performed under the term of the agreement. CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set for in Exhibit A.

2.9 CONTRACTOR shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the CONTRACTOR to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code. CONTRACTOR shall submit certified payroll records (CPRs) to the Labor Commissioner using DIR's electronic certified payroll reporting system if project exceeds $25,000 for new construction, alteration, installation, demolition, or repair or $15,000 for maintenance. If project is applicable, CITY shall verify CONTRACTOR's eCPRs are submitted before processing invoices for payment.

2.10 Unless otherwise expressly provided in the bid documents, prior to commencing work, Contractor shall provide a payment bond and performance bond, each in an amount equal to 100% of the Contract price. Such bonds are required by the CITY before work is to be performed on the specified project. If bonds are required, CONTRACTOR shall submit all bonds electronically through Surety2000.

2.11 Pursuant to the bid documents for this Project, the CONTRACTOR is required to provide a written guaranty of CONTRACTOR's work. In furtherance thereof, CONTRACTOR shall execute the written form of Guaranty attached hereto and incorporated by reference herein.

3 CONTRACTOR’S KEY PERSONNEL

3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.

This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not 7-18Concord - Document ID: generated after first signature change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.

CONTRACTOR’s Team and Key Personnel are as follows:

Not Applicable
This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.

CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.

3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.

CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract.

3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONTRACTOR’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 CONTRACT TERM

8-18Concord - Document ID: generated after first signature The term of this Contract is Six (6) Months, commencing on the effective date, with CITY reserving the option to extend the agreement for 0 additional terms of one year each.

5 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.

5.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.

5.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY.

5.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner. 6 PRICE
CITY shall pay to CONTRACTOR an amount not to exceed One Hundred Fifty-Four Thousand Eight Hundred Eighty dollars ($154880.00) for the completion of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:

As set forth in Exhibit "C" Fee Schedule attached hereto and made part herein by reference.

Fixed Pricing
Pricing shall be firm fixed price for stated term and shall include all costs in accordance with all contract requirements, including but not limited to fully burdened labor, payroll and other taxes, fringes, licenses and permits, insurance, workforce productivity, coordination, transportation, field overhead, general, and administrative overhead, and profit. CONTRACTOR shall submit all costs to the CITY.

Payment shall be based on actual quantities and there is no guarantee that the CITY shall require any certain quantity.

6.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a 9-18Concord - Document ID: generated after first signature summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.

6.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract. CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.

6.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 7 TAXES

7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws.

7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.

7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City.
8 PATENT FEES AND ROYALTIES
CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the 10-18Concord - Document ID: generated after first signature existence of such rights shall be disclosed by CITY in the contract documents.

CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
10 INSURANCE

10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.

10.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation -- coverage as required by the State of California  Employer’s Liability
$1,000,000 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

11-18Concord - Document ID: generated after first signature

10.1.2 Commercial General Liability
 $2,000,000.00 limit on a per occurrence basis
 $4,000,000.00 general aggregate limit

10.1.3 Commercial Automobile Liability
 $2,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy.

10.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract.

Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.

B. “Severability of Interest” Clause.

10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.

10.6 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

10.7 All insurance coverage must be maintained throughout the duration of this Contract.

10.8 Acceptable Proof of Insurance:
12-18Concord - Document ID: generated after first signature

10.8.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

10.8.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.

10.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

10.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.

11 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
12 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.

Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective 13-18Concord - Document ID: generated after first signature measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part.

12.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

12.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.

12.3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11. 13 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 14 OWNERSHIP OF PRODUCT
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and of all other documents listed above. Electronic copies shall be provided in an unprotected format which allows CITY to copy, reproduce and makes changes as CITY deems necessary.
15 DELEGATION AND ASSIGNMENT

15.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, 14-18Concord - Document ID: generated after first signature however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.

15.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
16 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

16.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.

CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
17 FINANCIAL INTEREST CERTIFICATION

17.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.

17.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
18 CONFLICT OF INTEREST

18.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it 15-18Concord - Document ID: generated after first signature will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

18.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.

18.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
19 COMPLIANCE WITH LAW

19.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.

19.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.

19.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “A” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “B” and incorporated herein by reference.

20 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
21 ENTIRE AGREEMENT AND AMENDMENTS

21.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

21.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR 16-18Concord - Document ID: generated after first signature hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

21.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 22 ATTORNEY’S FEES

If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: GREENFIELD LANDSCAPING AND
MAINTENANCE, INC.:

Salvador Mendez
City Manager

Michael Kalta
CEO/President

ADDRESS FOR NOTICE:

CITY OF PALMDALE
39110 3rd Street East, Suite C
Palmdale, CA 93550

ADDRESS FOR NOTICE:

GREENFIELD LANDSCAPING AND
MAINTENANCE, INC.
3129 S Hacienda Blvd #384
Hacienda Heights, CA 91745
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

17-18Concord - Document ID: generated after first signature

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

□Certificate(s) and Endorsement(s) attached
□Confirmed business name on contract with certificate(s) □Attached Agreement Checklist and met all requirements
□Attached notarized bond(s), Worker's Compensation Certificate, and Guaranty 18-18Concord - Document ID: generated after first signature

EXHIBIT A
Prevailing Wage Requirements

1. This Contract calls for work to be performed constituting public works. Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774.

2. This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for an y work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.

3. Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Proj ect pursuant to Public Contract Code Section 6109.

4. Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates.

5. Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

6. Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner.

7. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location.

8. Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the adm inistration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.

Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwis e qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age.

9. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.

WORKERS’ COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, and all amendments thereto, each contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of Palmdale prior to performing any work on the contract:
“I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract.”
___
_________________________
Contractor
By _______________________
Print Name
__________________________
Signature
__________________________
Title
__________________________
Date
S
ection 3700 of the State Labor Code reads as follows:
“Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employee.” Item Description Unit of Measure Price
A. MARIE KERR PARK SOUTH SOCCER FIELD (approximately 117,500 square feet) 1 Mobilization Lump Sum $ 13,835.00
2 Turf removal with KORO Field Top Maker FTM 2000 or equivalent Lump Sum $ 21,888.00 3 Loading and hauling of spoils Lump Sum $ 20,050.00 4 Loading and importing of sand Lump Sum $ 18,892.00 5 Reverse rotation tilling to 8” depth (Option 1) Lump Sum $ 3,953.00 6 Laser leveling (Option 2) Lump Sum $ 5,100.00 7 Big roll sod installation Lump Sum $ 47,857.00 8 Sod cutter for smaller areas Lump Sum $ 9,225.00 Project Total: $ 140,800.00
B. LABOR RATES
1 Apprentice Journeyman Hourly Rate $ 58.50 2 Journeyman Hourly Rate $ 75.50
3 Supervisor Hourly Rate $ 78.85

EXHIBIT C

FEE SCHEDULE

GUARANTY
In accordance with the terms of the Contract between City of Palmdale, (“City”) and the undersigned, under which contract the undersigned shall complete work as described in the Contract documents, the following guarantee of said work is hereby made.

Should any of the items installed pursuant to said Contract, prove defective or should the item as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the said item or any part thereof fail to operate properly, as planned, due to any of the above causes, all within one (1) year after date on which the work is accepted by the City, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within thirty (30) days after the receipt of demand from the City. In the event repairs are not made within thirty (30) days, the City shall have the unqualified option to make any needed repairs or replacements itself or by any other Contractor. The undersigned agrees to reimburse the City, upon demand, of its expenses incurred in restoring said items to the condition contemplated in said contract, including the cost of any equipment or materials replaced, or upon demand by the City, to replace any such equipment and repair said items completely without cost to the City so that they will operate successfully as originally contemplated.

Emergency repairs must necessarily be made by the City; therefore, when defective material or workmanship results in emergency repairs, the undersigned agrees to reimburse the City, upon demand, expenses incurred.

Said items will be deemed defective within the meaning of this Guaranty in the event that they fail to operate as originally intended thereof and in accordance with the plans and specifications included in said contract. The Faithful Performance Bond for this project shall remain in full force and effect for the entire guarantee period as required in the specifications and contract documents.
___________________________________________
Signature Date

APPENDIX A

SITE MAP

Marie Kerr Park – South Soccer Field

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION

DISTRICT: 2

SUBJECT: APPROVE CHANGE ORDER NO. 3 & 4 IN THE AMOUNT OF $29,860 FOR PN 887, MARIE KERR PARK BEST OF THE WEST

SOFTBALL COMPLEX CONCESSION STAND PROJECT

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Change Order No. 3 & 4 to Agreement No. A-9273 with Deark E&C to increase the contract amount by $29,860 for a total contract amount not to exceed $590,854 for PN 887, Marie Kerr Park Best of the West Softball Complex Concession Stand Project;

BACKGROUND

Project No. 887 involved the construction of a new concession stand for snack and beverage sales. The scope of work included site preparation, ADA -compliant improvements, landscaping, and all required utility connections. The City purchased the ROMTEC concession stand building, and th e contractor was responsible for its construction in accordance with ROMTEC plans and specifications, as well as the associated ADA upgrades. Additionally, the contractor installed fencing and a single gate for the outdoor BBQ area at Parks and Recreation's request.

DISCUSSION

On July 1, 2025, the City Council approved the construction agreement with Deark E&C, Inc. for PN 887, Marie Kerr Park Best of the West Softball Complex Concession Stand Project (Project), for a not to exceed amount of $560,995, which includes a 10% contingency for a term of 45 working days. The Project began on August 4, 2025, and due to the Contract Change Orders listed below, the project was completed on February 26, 2026, for a total of 85 working days.

Report to Mayor and City Council
Re: PN 887 Marie Kerr Park Best of the West Concession Stand Project April 7, 2026

Contract Change Order No. 3 was issued to the contractor in response to the Los Angeles County Health Department’s requirement for a minimum 20 -gallon commercial hot water heater, replacing the instantaneous water heater originally specified in the contract. Compliance with this requirement necessitated an electrical panel upgrade to meet the increased electrical demand. The total cost associated with this change order is $56,166.

Contract Change Order No. 4 was issued following additional requirements from the Los Angeles County Health Department, which mandated stainless steel cove base, fiberglass-reinforced plastic wall panels, and drywall wrapping of exposed ceiling wood beams. The originally approved drawings from the County allowed for tile base coving, masonry walls, and exposed wood rafters. Due to these last-minute changes in required materials and finishes, the contract amount increased by an additional $24,693.

Both contract change orders were necessary to obtain the Los Angeles County Health Department’s final inspection approval and operational clearance. The total change order amount exceeds the authorized 10% contingency by 4.8%. Therefore, staff is requesting an additional $29,860 for the additional work performed.

FISCAL IMPACT

$29,860; Funds are budgeted and available in FY 2026 -27 for Change Order No. 3 &

4. STRATEGIC PLAN

Goal III: Invest in infrastructure to improve community livability.

C. Plan and maintain safe and attractive neighborhoods,streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

Prepared by: Leonardo Torres, P.E.

Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Project Photos
Contract Change Order Table
Change Order No. 3 & 4

P U B L I C W O R K S
at Best of the West Softball ComplexMarie Kerr Park Concession Stand

Concession stand construction progressBefore
During

Interior amenities

Completed project

Contract
Change
Order No.

Time
Extension
Change
Order
Amount
Council
Authorized
Contingency
Total Revised
Amount
$51,000
1 10 days $0.00
2 5 days $0.00
3 15 days 56,166.57
($5,166)
4 10 days 24,692.75 ($24,693) $590,854
40 days ($29,859) $590,854
LA County Health
Dept. Electrical &
LA County Health
Dept. Base Cove,
Fire Protection and
FRP
TOTAL

CHANGE ORDER SUMMARY
Description
Council Approved
10% Contingency
Unforeseen Site
Conditions
Water Leak, Anti-
Graffiti coating
masonry wall
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:...
,,� m ,11\\
PROJECT NO.

PROJECT NAME

PROJECT DESCRIPTIOI

CONTRACTOR
PN 887

CITY OF PALMDALE

PUBLIC WORKS - CIP DIVISION

CHANGE ORDER
!AGREEMENT NO. IA-9273
Marie Kerr Park Best of the West Concession Stand Project Construct a concession stand at the Best of the West Softball Fields Deark E&C, Inc.

DESCRIPTION OF CHANGE
SHEET I 1 OF I 1
CHANGE 3ORDER NO.

Electrical work including new Transformer by Sub-Contractor, JCOS Development; and revised plans with electrical permit fees. Installation of chainlink fence for BBQ area with one gate as requested by Parks & Rec. The additional costs are to be paid with bid item #32. City will grant 10 additional working days for the added repairs, and for a total of $3,586.13 remaining of the $15,000 bid item amount, which will add the remaining $1,993 .09 of the $5,579.22 of the chainlink fence cost.

ITEM BASIS QUANTITY TOTAL ADDTL
NO. ITEM DESCRIPTION OF PAY*
[NEG QUANTITIES UNIT PRICE [NEG AMOUNTS
WRKG DAYSIN PARENTHESIS] IN PARENTHESIS]
28 Additional Electrical Work & Services NEG 1 $54,173.48 $54,173.48 12 34 IA.dditional installation of chainlink fencE NEG 1 $1,993.09 $1,993.09 3 32 16.dditional installation of chain link fencE CON 1 $0.00 $0.00 0 0 0 0 0 $0.00 $0.00 0
0 0 0 0 $0.00 $0.00 0
.. CONtract, NEGotiated, Time & Material, OR STIPulated TOTAL $56,166.57 15

THE AFOREMENTIONED CHANGE AND WORK AFFECTED THEREBY ARE SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. THE RIGHTS OF THE OWNER ARE NOT PREJUDICED. THIS CHANGE ORDER

REFLECTS AN ACCORD AND SATISFACTION WITH RESPECT TO ALL OF CONTRACTOR'S CLAIMS AGAINST THE

OWNER WHICH ARISE OUT OF, OR ARE RELATED TO, THE AFOREMENTIONED CHANGES INCLUDING, WITHOUT

LIMITATION, ANY CLAIM FOR EXTRA WORK, TIME, DELAY, IMPACT ANO EXTENDED HOME AND FIELD OFFICE

OVERHEAD, AND ANY CLAIM FOR DEDUCTION OF WORK, INCLUDING LOST PROFITS, AND ALL OTHER CLAIMS OF CONTRACTOR ARE HEREBY SATISFIED AND ARE WAIVED AND RELEASED BY THE CONTRACTOR. ALL OTHER TERMS AND CONDITIONS SHALL REMAIN IN FULL FORCE AND EFFECT.

SUBMITTED BY:

CONTRACTOR AUTHORIZED
REPRESENTATIVE:

AGENCY AUTHORIZED
REPRESENTATIVE:

ATTESTED BY:

SIGNATURE
Re-be-euv"BrCJWfv

PRINT NAME & TITLE DATE
Rebecca Brown, Project Manager 12/18/2025
Peter Jeong, Deark E&C, Inc. 12/19/25
Lee Torres, P.E., Director of Public Works
Roxanne Faber, City Clerk 1/14/2026
1/12/26

CHANGE ORDER PROPOSAL
1335 W. Valencia Dr. Ste P Project Name: West Concession Stand Project Fullerton, CA 92833 Project No.: 887
Change Request No.: 005
Reference: Additional Electric work
Dear : Public work of Palmdale
We submit for your approval the following cost estimate of changes in work for Additional Work as follows:

Total
1 Electric work including new Transformer by Sub-Contractor, Jcos Development 38,790.00$ See Attached proposal
2 Drawing and Permit service 4,700.00$
See Attached proposal
3 Sub Total 43,490.00$
3 General contractor Markup: 5% 2,174.50$
Sub-Total 45,664.50$
Additional Bond (Performance and Payment-1%) $456.65
Liability Insurance $1,014.67
General Cost
Total Amount of Change Order Request number: 47,135.81$ X We have proceeded with this change on a cost-plus basis as directed by: on:

We have proceeded with this change, and subcontract changes have been sent to the subcontractors, per the instructions of: on:

We will not proceed with this change until receipt of a signed copy of this proposal. This proposal must be accepted by: in order to avoid additional time extension and/or expenses.

Contract Time not changed Increased/Decreased 7 days
In Scope x Out of Scope
This change will be funded from:

Project Contingency Add to Contract

Approved:

Deark / Peter Jeong
Owner Contractor
11/21/2025
Date Date
Item : Additional Electric work and Permit Service

DEARK E&C, INC

Owner: Deark E&C Inc. Job Site: Palmdale Marie Kerr Park 1830 W. 147th St. 2723 Rancho Vista Blvd
Gardena CA 90249 Palmdale, CA 93551
CC: Peter Jung Proposal # 2025-DEARK E&C-0015

SCOPE OF WORK

1. Electrical Work
1) Provide and install conduit, wire, and transformer at the DBS - Provide all labor and materials to furnish and install conduit, conductors, and a transformer serving the Distribution Board (DBS). - Installation shall include all terminations, supports, fittings, and testing for a complete and operational system 2) Provide and install conduit and wire from transformer to Panel LS - Provide and install conduit and conductors from the transformer to Panel LS, including routing, supports, terminations, labeling, and testing to ensure a fully functional feeder connection Exclusion
- any related removed hazardous material
- any related framing, drywall, & paint work
- any related HVAC work
- any related fire sprinker & alarm work
- any related low voltage work
- any related site work
- any related plumbing work
[Note]

1. Normal working hours applied!

2. Prevailing Wage Proejct

3. Bid does not include any non refundable deposits, fees, plan check, permit fees, & deputy inspection fee.

4. not included removding hazardous material, any fire sprinkler and fire alarm work THIRTY EIGHT THOUSAND SEVEN HUNDRED NINETY Dollars & 00/100 Cents Project: Palmdale Marie Kerr Park (Main Work Only)
Buena Park, CA 90621
8201 Orangethorpe Ave., STE D.

Project Proposal
(714) 251.3023
CA License 1031043
11/18/2025Jake J Lee
$38,790.00JCOS’s total price to perform this work – complete in accordance with above specifications, in the amount of:

DateNameSignature

TEL:

E-MAIL:

LICENSE NO:

To: Deark E&C, Inc
ATTN: Peter Jeong

JOB DESCRIPTION
Address: 1335 W. Valencia Dr. Ste P
Fullerton, CA 92833
Date: 8/27/2025
Project: Marie Kerr Park, Palmdale
BYKU CONSTRUCTION, INC.
1821 W. Commonwealth Ave. #D
Fullerton, CA 92833 PROPOSAL
213-949-0272
[email protected]
1111840
PROPOSAL COST: $4,700
We propose to furnish labor and materials in complete accordance with the above specification.

This quotation is good for labor and material thirty days from date quoted.

ACCEOTANCE PROPOSAL: The above prices and specification are satisfactory and are hereby accepted:

SCOPE OF WORK

1. ELECTRIC PERMIT SERVICE

CHANGE ORDER PROPOSAL
1335 W. Valencia Dr. Ste P Project Name: West Concession Stand Project Fullerton, CA 92833 Project No.: 887
Change Request No.: 006
Reference: Additional Chainlink Fence
Dear : Public work of Palmdale
We submit for your approval the following cost estimate of changes in work for Additional Work as follows:

Total
1 Installation Chainlink fence for BBQ area with One gate Description MP. Total Hrs Unit Cost Labor Cost
Laborer 2 20 94.88$ 3,795.20$
Unit Quantity Unit Cost Mtl Cost
Material (Fence and Gate) Ls 1 739.85$ 739.85$
Sub Total 4,535.05$
2 Markup:

Labor 20% 759.04$
Material 15% 110.98$
Sub-Total 5,405.07$
Additional Bond (Performance and Payment-1%) $54.05
Liability Insurance $120.10
General Cost
Total Amount of Change Order Request number: 5,579.22$
X We have proceeded with this change on a cost-plus basis as directed by: on:

We have proceeded with this change, and subcontract changes have been sent to the subcontractors, per the instructions of: on:

We will not proceed with this change until receipt of a signed copy of this proposal. This proposal must be accepted by: in order to avoid additional time extension and/or expenses.

Contract Time not changed Increased/Decreased 3 days
In Scope x Out of Scope
This change will be funded from:

Project Contingency Add to Contract

Approved:

Deark / Peter Jeong
Owner Contractor
11/21/2025
Date Date
Item : Additional installation of chainlink fence

DEARK E&C, INC

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/56/84/11/85/68/86/14/67/5/31/4/6/59
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CHANGE ORDER PROPOSAL
1335 W. Valencia Dr. Ste P Project Name: West Concession Stand Project Fullerton, CA 92833 Project No.: 887
Change Request No.: 007
Reference: Additional Electric work for Existing restroom Dear : Public work of Palmdale
We submit for your approval the following cost estimate of changes in work for Additional Work as follows:

Total
1 Installation electric conduit and wiring for new power line from electric room to existing restroom Description MP. Total Hrs Unit Cost Labor Cost
Electrician 2 16 132.63$ 4,244.16$
Unit Quantity Unit Cost Mtl Cost
Material (Conduit & Wire ) Ls 1 1,500.00$ 1,500.00$
Sub Total 5,744.16$
2 Markup:

Labor 20% 848.83$
Material 15% 225.00$
Sub-Total 6,817.99$
Additional Bond (Performance and Payment-1%) $68.18
Liability Insurance $151.50
General Cost
Total Amount of Change Order Request number: 7,037.67$
X We have proceeded with this change on a cost-plus basis as directed by: on:

We have proceeded with this change, and subcontract changes have been sent to the subcontractors, per the instructions of: on:

We will not proceed with this change until receipt of a signed copy of this proposal. This proposal must be accepted by: in order to avoid additional time extension and/or expenses.

Contract Time not changed Increased/Decreased 3 days
In Scope x Out of Scope
This change will be funded from:

Project Contingency Add to Contract

Approved:

Deark / Peter Jeong
Owner Contractor
12/8/2025
Date Date
Item : Additional Electric work for waterheater at Existing Restroom

DEARK E&C, INC

10 City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION

DISTRICT: 3, 4, 5

SUBJECT: ACCEPT NOTICE OF COMPLETION (NOC) FOR PN 918, 2025

SUMMER ARTERIAL OVERLAY PROJECT

RECOMMENDATION

Staff recommend that the City Council:

1. Accept the NOC for PN 918, 2025 Summer Arterial Overlay Project; and,

2. Authorize the City Manager or h is designee to file the NOC and release the security for the completed public street improvements.

BACKGROUND

Project No. 9 18 provided 1,080,430 square feet of asphalt overlay in three separate districts, see Location Map. The arterial roadways include Avenue R -8, 30 th Street East, and Avenue O. This project expanded bicycle routes and connectivity for the neighborhoods served by the Tumbleweed Dual Immersion School . Continuing with the improvements along Ave nue R-8 from 27 th to 35 th Street East, this project increased safety and walkability to the Cactus Magnet Academy. The striping improvements included bike lanes, 6-inch lane lines in highly reflective thermoplastic material, and the upgrading of existing crosswalks to the new continental style along the arterial cross streets, increasing both visibility and safety for Palmdale residents.

On September 2, 2025 , the City Council approved the award of a construction agreement with Hardy & Harper, Inc. for Project No. 918, for an amount not to exceed $4,163,500, which included a contract amount of $3,785,000 and a 10% contingency in the amount of $378,500 . A notice to proceed with construction was issued on October 6, 2025. The completion date was established as January 6, 2026, including the original contract term , weather\non-working days, and additional workdays authorized during construction. The project was field accepted as complete prior to that date; however, a large storm event in early January 2026 caused substantial damage to a section of roadway on Avenue O at the Big Rock Wash crossing. Staff coordinated Report to Mayor and City Council
Re: NOC PN 918 2025 Summer Arterial Overlay
April 7, 2026

with the Contractor to repair the damage, which involved removing and replacing the roadway and securing an exposed gas main, as an extra to the project, to be completed by January 30, 2026. Contractor expedited the repair, and Avenue O was reopened to traffic on January 16, 2026, whereupon all project work was accepted as complete.

DISCUSSION

Construction of the project was completed on time and within budget , reflecting change orders and additional time authorized and approved by staff . Approved change orders included resurfacing the asphalt -concrete berm on 30 th St East, signing and striping of bike lanes on Avenue R -8, and the storm damage repair on Avenue O. The total of the approved change orders amounted to $298,473.74, which is within the 10% contingency.

FISCAL IMPACT

$0; There is no fiscal impact associa ted with this action. Project cost s, including construction, contract observation, material testing, labor compliance, and various administrative costs, totaled $4,019,479.18 and were funded entirely using Gas Tax (S0025201).

STRATEGIC PLAN

Goal III: Invest in infrastructure to improve community livability.

C. Plan and maintain safe and attractive neighborhoods,streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

Prepared by: Leonardo Torres, P.E.

Director of Public Works
Certified as to availability of Funds Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

NOC
Location Map
Project Photos
RECORDING REQUESTED BY:

City of Palmdale
Public Works Department

WHEN RECORDED MAIL TO:

City of Palmdale
Office of the City Clerk
38300 Sierra Highway, Suite C
Palmdale, CA 93550

PURSUANT TO CIVIL CODE SECTION
C.C. 3093
___________________________________________________________________________________

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN:

1. The City of Palmdale, a municipal corporation, is the owner in fee, of certain public improvement known as the 2025 Summer Arterial Overlay Project, City Project No. 918.

2. The City’s address is 38300 Sierra Highway, Palmdale, California 93550.

3. The general location of said public improvement is various arterial roadways throughout Palmdale, California 93550, including Avenue R-8, 30th Street East, and Avenue O.

4. On September 2, 2025, a construction contract for said public improvement was awarded to Hardy and Harper, Inc., 32 Ranch Circle, Lake Forest, CA 92630.

5. Work under said contract was completed on January 29, 2026, to the satisfaction of the City of Palmdale, and the City hereby accepts the project as complete.

Dated: April 7, 2026
Lee Torres, P.E., Director of Public Works
City of Palmdale
____________________________________________________________________________________________

VERIFICATION

I, the undersigned, say: I am the Director of Public Works, the declarant of the foregoing notice of completion; I have read the said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on April 7, 2026, in the City of Palmdale, California.

Lee Torres, P.E., Director of Public Works
PN 918 Summer Arterial Overlay Project
RO
SEM
ARIE
ST
AVE
ON
AVE
EEN
ST
R-1
ST
E
µ
City of Palmdale
2025 Summer Overlay Project

Legend
Project Area
Parcel
Freeway
Street
Railroad
Other Water Feature
Lake
City of Palmdale
Aerial imagery acquired in Jan/Feb 2006. This is a proprietary dataset provided courtesy of the Los Angeles LACO: Unincorporated LA County
Pocket
Esri Community Maps Contributors, County of Los
Angeles, California State Parks, © OpenStreetMap,
Microsoft, Esri, TomTom, Garmin, SafeGraph,
GeoTechnologies, Inc, METI/NASA, USGS, Bureau of
Land Management, EPA, NPS, US Census Bureau,
0 0.1 0.20.05 mi
0 0.15 0.30.07 km
1:5,691
20T
AVE R-2
Notes:

1.5" grind on all streets unless otherwise required.

Wedge grind at the edges of gutters and at terminal points. 3" overlay at this section of roadway.

All traffic loops, striping, and markings must be inventoried and replaced by the contractor.

E AVENUE O-2
E AVENUE O-6
105TH ST E
ST E
103RD ST E
100TH ST E
E AVENUE O-4

E AVENUE O
110TH ST E
Locations:

1. Ave R-8 from 12th St. East to 25th St. East

2. 3.

4. Ave R-8 from 27th St. East to 35th St East
30th St East from Ave R-8 to Ave S
Ave O from 100th St East to 120
NOTICE OF COMPLETIONPN 918 2025 SUMMER ARTERIAL OVERLAY PROJECTAvenue R-8 at 20thStreet EastMill and Overlay, new striping + bike lanesFrom 19thSt East to 30thSt East BeforeAfter

COMPLETED PUBLIC IMPROVEMENTS
Avenue R-8 at Laderman AveDig-out Repair and Mill and Overlay; New Bike LanesBeforeAfter

COMPLETED PUBLIC IMPROVEMENTS
Avenue R-8 at Cactus Magnet AcademyMill and Overlay; New StripingBefore After

COMPLETED PUBLIC IMPROVEMENTS
30thSt East at Avenue R-12Mill and Overlay, new AC berm on northbound side, new high-visibility striping (from Ave R-8 to Ave S)Before After 1 MINUTES

CITY COUNCIL/SA/HA/IDA/PAA/PFA

CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B

PALMDALE, CALIFORNIA
MARCH 3, 2026

www.cityofpalmdaleca.gov

1) CALL MEETING TO ORDER

Mayor Ohlsen called the meeting to order at 5:00 pm.

Note: All City Council memberships are reflected in their City Council titles.

2) ROLL CALL MAYOR OHLSEN, MAYOR PRO TEM BISHOP, COUNCILMEMBERS LOA, BETTENCOURT, ALARCÓN COMMISSIONERS FRAGA-SAENZ, BETTS

PRESENT: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz.

ABSENT: Dianne Betts.

3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Commissioner Fraga-Saenz led the Pledge of Allegiance, followed by a moment of silence.

4) PRESENTATIONS

4.1) Coffee4Vets presentation to the City of Palmdale for supporting veterans in the Antelope Valley.

Coffee4Vets made a presentation to the Council recognizing their support for veterans in the Antelope Valley.

The Council expressed gratitude and reiterated their commitment to honoring veterans.

5) NON-AGENDA PUBLIC COMMENTS

Chris Perry, Government Relations Manager for Southern California Edison, introduced himself as the new representative for Antelope Valley.

Jason Zink discussed the placement of non -agenda public comments, advocacy for super commuters, street-sweeping practices, discussed the electricity rates, the Measure AV budget presentation , city street repaving , and infrastructure improvements.

2 Representatives from the cast of Frozen invited Council and the public to the performance at the Palmdale Playhouse.

On behalf of the Palmdale Freedom Coalition, Rich Gallego discussed the 11.25% sales tax burden on residents and requested affordable solutions for families.

6) HOUSING AUTHORITY CONSENT CALENDAR

6.1) Approve the minutes from the previous meeting.

Motion: Approve all items listed on the Housing Authority Consent Calendar.

Moved by Christina Fraga-Saenz, seconded by Austin Bishop.

Vote: Motion carried (6-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz.

Absent: Dianne Betts

7) CONSENT CALENDAR

Jason Zink discussed a previous software purchase, Agenda Item s 7.5 and 7.8, and Avenue T.

The following items were pulled: 7.3, 7.4, 7.5, 7.6, 7.8, and 7.10.

7.1) Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

7.2) Receive and file the Monthly Investment Reports for January 2026.

7.3) Approve agreement with Euna Solutions, Inc., for Budget Management and Publishing Software for a total not to exceed the amount of $263,225 for a three- year term with an option to extend two one-year terms.

Director of Operations Samson presented the staff report.

Councilmember Alarcón requested clarification on the selection process of the awarded proposer over local vendors. Director Samson explained the evaluation and selection process.

Motion: Approve agreement with Euna Solutions, Inc., for Budget Management and Publishing Software.

Moved by Austin Bishop, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

3 7.4) Approve agreement and requisition with Cashel Corporation dba Integrated Media Systems (IMS) for Council Chambers broadcast and audiovisual system upgrade project for a combined not to exceed amount of $487,570 (Agreement and contingency totaling $260,894, and Requisition totaling $226,675) for a term of one year.

Director of Operations Samson presented the staff report.

Councilmember Loa asked why the item was not issued as a request for bids.

Director Samson stated that the City relied on the “best interest of the City” clause in PMC Section 3.08.140 due to the timeline.

Councilmember Alarcón voiced concerns about the agreement and requisition.

Staff explained that both the professional services agreement and the equipment purchase will be funded through PEG (Public, Educational, and Government access) funds.

Mayor Pro Tem Bishop inquired whether the upgrade m ay cause downtime in the Council Chamber. Director Samson replied that disruptions are not expected, although a temporary relocation could be considered if necessary.

Motion: Approve agreement and requisition with Cashel Corporation dba Integrated Media Systems (IMS) for Council Chambers broadcast and audiovisual system upgrade project.

Moved by Laura Bettencourt, seconded by Austin Bishop.

Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt.

No: Andrea Alarcón.

7.5) Receive the summary of the 2025 Annual Housing Element Progress Report.

Planning Manager Magaña presented the staff report.

Councilmember Loa questioned the progress outlined in the Housing Element Progress Report and expressed concerns that the City’s permitting process might discourage development. Planning Manager Magaña assured Council that they work with developers and seek specific feedback to help improve processes.

Councilmember Bettencourt asked whether state housing requirements account for local environmental constraints that can increase development costs and delay timelines, such as Joshua tree protections. City Attorney Severino confirmed that such environmental regulations can significantly affect development.

Councilmember Alarcón noted discrepancies in the staff report tables and requested corrections before submitting them to the State. She asked for clarification on the difference between 1,266 proposed units and 749 approved units, a follow-up on the 497-unit discrepancy, and confirmation that no housing 4 applications were denied.

Planning Manager Magaña explained that the state -provided spreadsheet automatically populates submitted data and noted that some units may be at different stages of development. City Manager Mendez explained that projects often stall due to financing, environmental concerns, or other factors outside the City’s control, not because of the City’s rejection of applications.

There was further Council discussion on entitled housing units in development, support for new housing applications, the city’s developer-friendly approach, and city policies related to new developments.

Planning Manager Magaña stated that the Housing Element Progress Report is due to the State by April 1 and agreed to review the data and clarify the reported numbers.

Motion: Receive the summary of the 2025 Annual Housing Element Progress Report.

Moved by Austin Bishop, seconded by Laura Bettencourt.

Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt.

No: Andrea Alarcón.

7.6) Adopt Resolution No. CC 2026-013, a Resolution of the City Council of the City of Palmdale authorizing the City Manager’s signature authority for a not to exceed amount of $350,000 per transaction for the contracting of performers or entertainment services and repealing Resolution No. CC 2025-058.

Parks and Recreation Director Smith presented the staff report.

The item was pulled by Councilmember Alarcón to address concerns about the increase in the City Manager’s contracting authority.

Councilmember Bettencourt asked City Manager Mendez about his current authority outside of entertainment, recognizing the need for higher limits to act quickly when securing high-quality entertainment for city events, while noting her initial concern about the increase. City Manager Mendez responded.

Mayor Ohlsen and Mayor Pro Tem Bishop discussed attracting and improving entertainment, boosting attendance , and providing advance notice of scheduled performances. Director Smith explained contractual obligations, and booking agreements often include radius clauses and conditions that may limit the City's ability to give advanced notice.

Motion: Adopt Resolution No. CC 2026 -013, authorizing the City Manager's signature authority for a not to exceed amount of $350,000 per transaction for the contracting of performers or entertainment services.

Moved by Austin Bishop, seconded by Laura Bettencourt.

5 Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

7.7) Approve agreement with FS Contractors, Inc., for Concrete Removal and Replacement Services at City parks and facility grounds for a total not to exceed amount of $147,700 for a term of one year.

7.8) Approve agreements with Mariposa Tree Management, Inc., United Pacific Services, Inc., and West Coast Arborists, Inc., for professional arboricultural services for a combined not to exceed amount of $3,825,000 ($1,275,000 each) over a term of three years with two optional one-year extensions.

Public Works Director Torres presented the staff report.

Councilmember Loa pulled the item to discuss the bid information, agreed with the process and contractor expertise, and requested consistent bid materials.

Mayor Pro Tem Bishop inquired about the number of trees in Palmdale. Director Torres responded that there are 24,000.

Councilmember Bettencourt asked about prior local tree service providers.

Deputy Director Livingston responded and also stated that using three firms will help address deferred maintenance and stabilize the program while the City evaluates costs and considers future options, such as hybrid or in -house services.

Councilmember Bettencourt proposed a future discussion to provide assistance to elderly, disabled, veteran, or low -income residents facing high private tree - trimming costs to reduce fire risks. Deputy Director Livingston agreed to explore potential funding options.

Council and t he union representative Chief Steward Armstrong engaged in further discussion regarding the expansion of in -house services while ensuring accountability in current contracts.

Motion: Approve agreements with Mariposa Tree Management, Inc., United Pacific Services, Inc., and West Coast Arborists, Inc., for professional arboricultural services.

Moved by Austin Bishop, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

7.9) Approve first amendment to agreement with Psomas for Design Services for PN 906, Avenue T Street Improvement Project, increasing the agreement amount by $147,810 for a total not to exceed amount of $948,951 for a term of eighteen months.

6 7.10) Approve the minutes from the previous meeting.

Councilmember Alarcón requested a review of a motion under section 9 in the 2/3/2026 minutes.

Motion: Approve both minutes contingent upon the City Clerk's review of the 2/3/2026 meeting motion in section 9 related to City Manager interviews.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

Motion: Approve all items listed on the agenda with the exception of items 7.3, 7.4,

7.5, 7.6, 7.8, and 7.10.

Moved by Richard J. Loa, seconded by Austin Bishop.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

8) NEW BUSINESS - Now is the time for public participation.

8.1) Approve Employment Agreement between the City of Palmdale and Salvador Mendez to serve as City Manager.

City Attorney Severino presented the staff report.

Councilmember Loa and Councilmember Alarcón expressed concerns about the background report of City Manager Mendez and made a motion to add it to the Closed Session.

Mayor Pro Tem Bishop made a statement and spoke in support of the appointment of City Manager Mendez.

Mayor Ohlsen called for public comments.

The following individuals provided public comments: David Harris, Jason Zink, and Rich Gallego.

Mayor Ohlsen closed public comments.

There was further Council discussion about the appointment and background check of City Manager Mendez. Mayor Pro Tem Bishop asked whether a background check was conducted when City Manager Mendez was Assistant City Manager, and City Attorney Severino responded, "Yes."

A substitution motion was made by Mayor Pro Tem Bishop.

Motion: Approve Employment Agreement between the City of Palmdale and 7 Salvador Mendez to serve as City Manager.

Moved by Austin Bishop, seconded by Eric Ohlsen.

Vote: Motion carried (3-2)
Yes: Eric Ohlsen, Austin Bishop, Laura Bettencourt.

No: Richard J. Loa, Andrea Alarcón.

8.2) Adopt Resolution No. CC 2026-014, a Resolution of the City Council of the City of Palmdale Recognizing the Los Angeles County Sheriff’s Department for its commitment to transparency and community trust, and expressing support for legislation promoting identification and accountability in law enforcement.

Councilmember Bettencourt recused herself from the dais.

City Attorney Severino presented the staff report.

Mayor Ohlsen called for public comments.

Public Comments: Jason Zink.

Mayor Ohlsen closed the public comments.

Mayor Ohlsen discussed a letter he sent to several state and federal officials and received a response from the California Department of Justice, which he shared with the City Attorney. He noted that the current item is limited in scope but stated the City will continue to support the Sheriff’s Department , and he would like the City to pursue initiatives that further benefit residents.

Councilmember Alarcón discussed her original motion to review the Huntington Park resolution and consider adopting similar measures and stated that the draft resolution did not reflect the actions taken by Huntington Park. She expressed concerns with the process and stated the community deserves a more comprehensive approach.

Discussion ensued among the Council regarding the item returning from the previous meeting without sufficient time for further discussion.

Councilmember Loa discussed the resolution, and concerns were raised that adopting the resolution might give residents false hope. Under the Supremacy Clause, federal authority preempts local actions in this area.

Mayor Pro Tem Bishop expressed that immigration enforcement falls outside the City’s jurisdiction. He also noted potential risks, including federal scrutiny and possible funding impacts, and stated that supporting the item could create confusion or false expectations within the community. For these reasons, Mayor Pro Tem Bishop stated he would vote no.

Mayor Ohlsen and Councilmembers discussed the current resolution and agreed that it does not adequately protect the community or provide meaningful support.

They emphasized the need to avoid drawing federal attention and to prioritize 8 services for all residents, including immigrant communities.

Motion: Deny the current resolution.

Moved by Eric Ohlsen, seconded by Austin Bishop.

Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa

Councilmembers discussed denying the current resolution and instead developing a new, substantive resolution that could include English and citizenship classes, food distribution, legal guidance, and other community services. The goal is to draft and return this proposal to Council for consideration before the July 1 start of the next fiscal year budget, with potential appropriation of resources included.

Discussion ensued, and a substitute motion was made.

Motion: Place this item on a future agenda to continue discussion and to return with a report on potential additional resources the City could provide to support the community.

Moved by Eric Ohlsen, seconded by Andrea Alarcón.

Vote: Motion Failed (2-2)
Yes: Eric Ohlsen, Andrea Alarcón.

No: Austin Bishop, Richard J. Loa.

Councilmember Bettencourt returned to the dais.

9) JOINT NEW BUSINESS CC/SA/HA/IDA/PAA/PFA

9.1) Review and Approve the Mid-Year Budget Adjustments for Fiscal Year 2025-

26. Director of Operations Samson presented the staff report.

Mayor Ohlsen called for public comments.

Public comments: Jason Zink.

Councilmember Alarcón asked about the special events the City helps fund , requested the amount spent on them, that the information be publicly available, and about the Measure AV and Measure PD schedules. Director Samson stated that Measure AV required an oversight committee, while Measure PD did not.

Discussion ensued between Council and staff regarding capital improvement projects, the tax rate, and AVTA contributions.

Mayor Pro Tem Bishop made a statement in support of the budget adjustments.

Motion: Review and Approve the Mid -Year Budget Adjustments for Fiscal Year 2025-26.
9 Moved by Christina Fraga-Saenz, seconded by Laura Bettencourt.

Vote: Motion carried (6-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz.

Motion: Review and Approve the Mid -Year Budget Adjustments for Fiscal Year 2025-26.

Moved by Austin Bishop, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

10) CITY MANAGER’S REPORT

City Manager Mendez thanked the Council for his appointment as City Manager.

He provided an update on several upcoming events, including: Women's Symposium at Legacy Commons on Saturday, March 21; Contra Tiempo joyUS justUs performances on Tuesday, March 24, and Thursday, March 26, at Sam Yellen Park; Springfest and Egg Hunt on Mar ch 28 at Palmdale Amphitheater; Cesar Chavez Day on Saturday, March 28 at Sam Yellen Park; Frozen performance from March 20 to 29 at the Palmdale Playhouse; Business Workshop on March 24 at the Development Services Building; 2026 Season DryTown tickets now available; Waste Management shred event on March 14; Veteran of the Year Award nominations; Mural projects surveys on the City website; and introduced Michael McComas as the new Public Safety Director.

11) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE

AGENDA ITEMS

Councilmember Loa requested a final report on the investigation relating to him.

City Attorney Severino stated they are working diligently to complete.

Councilmember Bettencourt emphasized the importance of maintaining roads , discussed lowering Palmdale taxes, Palm Springs murals, the 250th anniversary of the United States, celebrating cultural events, reinstating Thursday Night On The Square (TNOTS), employee salary breakdowns , and interest in the Rose Parade.

Councilmember Alarcón requested a formal report from the City Attorney on the forensic accounting of the former City Manager's unilateral actions and other investigations.

Mayor Pro Tem Bishop said it was an honor and a privilege to work with the city's staff on behalf of the city's residents.

Mayor Ohlsen met with Assemblymembers and Congressmembers, had a brief meeting with the Governor, and is advocating for the super commuter and provided an update on the street sweeping signs.
10 Motion: Provide a list to the Council or post to the City website a breakdown of all of the cultural events that the City of Palmdale spends money on to help produce.

Moved by Laura Bettencourt, seconded by Andrea Alarcón.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

12) CLOSED SESSION

PRESENTATION BY CITY ATTORNEY

12.1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Concerning CV Communities, LLC v. Antelope Valley -East Kern Water Agency, et al.

Los Angeles Superior Court 20STCV10953
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).

12.2) CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Salvador Mendez, Interim City Manager, and Linda Daube, Special Counsel
Employee organization: Teamsters Local 986
This closed session is being held pursuant to the authority of California Government Code Section 54957.6.

12.3) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation: (1 potential case – facts and circumstances unknown to potential plaintiffs)
This closed session is being held pursuant to the authority of California Government Code Section 54956.9, paragraph (2) of subdivision (d).

12.4) PUBLIC EMPLOYMENT
Title: City Attorney Recruitment
This closed session is being held pursuant to the authority of California Government Code Section 54957.

13) ANNOUNCEMENT BY CITY ATTORNEY

12.1 - The City Council approved a settlement with the Real Estate Developers CV Communities, LLC, City Ventures LLC, and City Ventures Home Building LLC, collectively, CVC, which successfully resolves two separate legal actions, the CV, CV, AVEK et al. Action in Los Angeles and the City of Palmdale v CVC et al. action in Lancaster concerning the Joshua Ranch project's water supply. Pursuant to the terms of the agreement with CVC, the City will receive $500,000 cash and also in the Antelope Valley East Kern Water Agency, AVEK has acknowledged the transfer of 3688 acre feet of water to the City.

11 12.2 - There was no reportable action.

12.3 - There was no reportable action.

City Manager Mendez reported the following:

12.4 - There was no reportable action.

14) ADJOURN

Mayor Ohlsen adjourned the meeting at 9:55 pm to April 7, 2026, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

PASSED, APPROVED, and ADOPTED this 7th day of April 2026.

Eric Ohlsen, Mayor

ATTEST:

Rochelle Scott, City Clerk

City Council Staff Report

DATE: APRIL 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: OFFICE OF THE CITY MANAGER

CITY CLERK DIVISION

DISTRICT: ALL

SUBJECT: CITY COUNCIL NOMINATION AND A PPOINTMENT OF ONE

PUBLIC MEMBER TO THE PALMDALE ENHANCED

INFRASTRUCTURE FINANCING DISTRICT (EIFD) PUBLIC

FINANCING AUTHORITY (PFA) TO SERVE THE REMAINDER OF A
TWO-YEAR TERM SET TO EXPIRE JUNE 30, 2027

RECOMMENDATION

Staff recommend that the City Council:

1. Nominate and appoint one public member to the Palmdale EIFD PFA to serve the remainder of a two-year term set to expire June 30, 2027.

BACKGROUND

The Palmdale EIFD and PFA were established on June 1, 2021, by Resolution No. CC 2021-044. The primary goal of the Palmdale EIFD is to implement the Palmdale Enhanced Infrastructure Financing Plan to attract new private sector investment, accelerate development in key areas of the City, stimulate job creation, expand housing opportunities, and strengthen local and regional transportation options for the region.

The PFA is a separate body that oversees the Palmdale EIFD. The PFA includes two members of the City Council, a public member selected by the Council, one County member, and a public member selected by the County.

Meetings are held on a as needed basis in the Council Chamber, 38300 Sierra Highway, Suite B, Palmdale, CA.

DISCUSSION

Board Member Gordon resigned on January 15, 2026, creating a vacancy . Due to the resignation, this action allows the City Council to nominate and appoint one public member to fill the vacancy.

Report to Mayor and City Council
Re: Council to Nominate and Appoint one public member to the EIFD PFA April 7, 2026