CITY COUNCIL
ACTION MINUTES
Special Meeting
February 7, 2022
The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:00 P.M.
Participating Remotely: Burt, Cormack, Filseth, Kou, Stone, Tanaka
Absent: DuBois
Closed Session
1. CONFERENCE WITH CITY ATTORNEY Subject: Written Claim Against the City of Palo Alto By Strawn Construction Inc. regarding work performed on Palo Alto Fire Station No. 3 Authority: Government Code Section 54956.9 (e)(3).
2. CONFERENCE WITH LABOR NEGOTIATORS City Designated
Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Tori Anthony, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), Management and Profes sional Employees (MGMT) ; Authority: Government Code Section 54957.6 (a).
MOTION: Council Member Cormack moved, seconded by Vice Mayor Kou to go into Closed Session.
MOTION PASSED: 6-0, DuBois Absent
Council went into Closed Session at 5:06 P.M.
Council returned from Closed Session at 7:30 P.M.
Mayor Burt announced there was no reportable action.
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ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 02/07/2022
Agenda Changes, Additions and Deletions
None
Consent Calendar
Vice Mayor Kou registered a no vote on Agenda Item Number 9.
Council Member Tanaka registered a no vote on Agenda Item Number 4.
3. Approve Minutes from the January 24, 2022 City Council Meeting.
4. Authorize and Approve a Three Million Dollars ($3,000,000) Loan From the Housing In Lieu and Impact Fee Funds for the Development of an Affordable Workforce Housing Project Located at 231 Grant Avenue; Approve the Budget Amendment in the Residential Housing In -Lieu Fund; Authorize the City Manager to Execute Associated Agreements.
5. Policy and Services Committee Recommends Approval of the Office of the City Auditor Construction Project Controls Report.
6. Policy and Services Committee Recommends Approval of the Office of the City Auditor's Initial Public Safety Building Monitoring Report.
7. Policy and Services Committee Recommends Approval of the Office of the City Auditor's Task Order to Perform a Wire Payment Process and Controls Review.
8. Adoption of Resolution 10017 Authorizing Use of Teleconferencing for Council Meetings During Covid-19 State of Emergency.
9. Policy and Services Committee Recommendation tha t City Council Approve the 2022 Legislative Guidelines; Utilities Advisory Commission Recommendation that City Council Approve the 2022 Utilities Legislative Guidelines.
MOTION: Council Member Filseth moved, seconded by Council Member Cormack to approve the Consent Agenda items 3-9.
ITEM 4 OF MOTION PASSED: 5-1, Tanaka no, DuBois absent ITEM 9 OF MOTION PASSED: 5-1, Kou no, DuBois absent
ITEMS 3, 5-8 OF MOTION PASSED: 6-0, DuBois absent
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ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 02/07/2022
Action Items
10. Discuss the FY 2022 Mid-Year Budget Review and Approve the Following: 1) FY 2022 Budget Amendments in Various Funds, and 2) Amendments to the FY 2022 Table of Organization to Add 11.00 FTE Positions.
MOTION: Council Member Filseth moved, seconded by Council Member Cormack to:
A. Approve a Budget Amendment Ord inance for Fiscal Year (FY) 2022 in various funds, as identified in Attachment A;
i. Amendment: Amend the contribution to the Supplemental Pension 115 Trust in the General Fund from $2 Million to $1 Million and adjust the transfer from the General Fund to the General Benefit Fund to align. Adjust the use of the General Fund BSR from $3.6 Million to $2.6 Million;
B. Approve amendments to the FY 2022 Table of Organization in Attachment B consistent with the budget amendments in Attachment A; C. Review and accept this preliminary financial status report for the second quarter of FY 2022; and
D. Authorize City Manager to hire up to 5 FTEs in the Police Department.
PART A OF MOTION PASSED: 5-1, Tanaka no, DuBois absent PARTS B-D OF MOTION PASSED: 6-0, DuBois absent
11. California Avenue and Ramona Street Temporary and Permanent Closure: Direct Staff to Issue RFP for a Feasibility Study and Return for Contract Approval, and Provide Direction to Staff on Activities and Programming
Public Comment was accepted, and the item was continued to the February 28, 2022 meeting.
Adjournment: The meeting was adjourned at 11:20 P.M.
DocuSign Envelope ID: D17FC448-91F4-411F-8DA7-73BEEA2BD9D4
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 02/07/2022
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b) . Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423 , the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
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