CITY COUNCIL
ACTION MINUTES
Special Meeting
March 14, 2022
The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:00 P.M.
Present: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent:
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS City Designated
Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Tori Ant hony, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association.
MOTION: Council Member Filseth moved, seconded by Council Member Cormack to go into Closed Session.
MOTION PASSED: 6-0, DuBois absent
Council went into Closed Session at 5:03 P.M.
Council Member Dubois jointed the meeting at 5:05 PM.
Council returned from Closed Session at 6:38 P.M.
There were no announcements for the public.
Special Orders of the Day
2. Congratulations to Sheryl Klein for designation as Woman of Persistence for Palo Alto.
NO ACTION TAKEN
3. Project Sentinel
DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
ACTION MINUTES
(Sp.) City Council Meeting
Action Minutes: 03/14/2022
NO ACTION TAKEN
AA1. Appointments of Candidates for the Architectural Review Board.
MOTION: Council Filseth motioned, seconded by Mayor Burt to conduct an initial round of voting with the highest votes receiving the full term, and the second highest would receive th e unexpired term. If there is no consensus, there would be a second round of voting for the terms.
MOTION PASSED: 7-0
First Round of voting for two positions on the Architectural Review Board; one full term ending March 31, 2025, and one unexpired term ending March 31, 2024.
Candidate Yingxi Chen receiving 6 votes is appointed to the full term expiring March 31, 2025 and Candidate Kendra Rosenberg receiving 5 votes is appointed to the unexpired term ending March 31, 2024.
Study Session
12. Report and Discussion on Community Engagement Activities Planned to Implement the City’s Workplans for the 2022 Calendar Year.
NO ACTION TAKEN
Agenda Changes, Additions and Deletions
None
Consent Calendar
Council Member Cormack Registered a No Vote on Item 6.
Council Member Tanaka Registered a No Vote on Items 5-8.
MOTION: Council Member Cormack moved, seconded by Council Member Filseth to approve Agenda Item Numbers 5 -10, and Item Number 4 as amended.
4. Approve Minutes from the February 28, 2022 City Council Meeting.
5. Adoption of Side letters of Agreement with Utilitie s Management and Professional Association of Palo Alto "UMPAPA", International Association of Fire Fighters IAFF "IAFF", Fire Chiefs Association "FCA", Palo Alto Peace Officers’ Association (POA), Palo Alto Police Management DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
ACTION MINUTES
(Sp.) City Council Meeting
Action Minutes: 03/14/2022
Association (PMA); and Updated Salary Schedules for Management and Professional Employees, SEIU Hourly Unit, and Limited Hourly Employees.
6. City Council Approval of the City's Response to the Civil Grand Jury Report Regarding Affordable Housing and Direction to Staff to Submit the Response Letter in Accordance with State Law Prior to the March 16, 2022 Deadline.
7. Approval of Amendment Number 2 to Contract Number C19172119 with Daryl D. Jones, Inc. DBA Telecommunications Engineering Associates (TEA) to Increase the Scope of Services to Include Program Verification and Design Review for the Public Safety Building Project (CIP PE-15001) and, Accordingly, Increase the Contract Amount by $189,882, for a New Total Not-to-Exceed Amount of $874,882.
8. Adoption of Resolution 10023 Amending t he Electric Hydro Rate Adjuster (E -HRA) and Activating the E -HRA Rate at the $0.013/kWh Level, Effective April 1, 2022 and Transmit Information on Preliminary Rate Forecast.
9. Approval of Surveillance Use Policy and Contract for E -Citation Devices/Services with Turbo Data Systems, Not-to-Exceed $218,545 for Five Years.
10. Approval of Amendment Number 2 to Contract Number C18168129 with Kennedy / Jenks Consultants for Professional Design Services for the Primary Sedimentation Tanks Rehabilitation and Equipment Room Electrical Upgrade Project at the Regional Water Quality Control Plant to Increase Compensation by $166,747 for a New Maximum Compensation Not to Exceed $1,131,747, and to Extend the Contract Term Through June 30, 2024 - Capital Improvement Program Project WQ-14003.
MOTION SPLIT FOR THE PURPOSE OF VOTING
ITEMS 4, 10 OF MOTION PASSED: 7-0
ITEMS 5-8 OF MOTION PASSED: 6-1, Tanaka no
ITEM 6 OF MOTION PASSED: 5-2, Cormack, Tanaka no
City Council took a break at 8:55 P.M. and returned at 9:05 P.M.
Action Items
DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
ACTION MINUTES
(Sp.) City Council Meeting
Action Minutes: 03/14/2022
11. City Council Discussion with the Independent Police Auditor and Possible Approval of a Performance Review on Recruitment and Hiring.
MOTION: Council Member DuBois moved, seconded by Mayor Burt to approve the performance review of the Police hiring practices and require the Police Department to provide a written response to future IPA recommendations.
MOTION PASSED: 7-0
13. Discuss Recommended Foothills Fire Mitigation and Safety Improvement Strategies.
MOTION: Mayor Burt moved, seconded by Council Member Cormack to direct Staff to adopt the recommendation as stated:
A. Pursue funding for eucalyptus tree removal in Foothills Nature Preserve, Pearson Arastradero Nature Preserve, and Esther Clark Park, and Foothills Fire Management Plan (FFMP) mitigation efforts; B. Authorize the Fire Chief to determine, in collaboration with CSD, the appropriate restrictions on barbeques and campfires at Foothills Nature Preserve; and
C. Return to the Council with an Ordinance amendment to modify Municipal Code Section 2.30.620 (Surveillance and Privacy Protection Ordinance) to add the Foothills Fire Early Warning System (FFEWS).
MOTION PASSED: 7-0
Adjournment: The meeting was adjourned at 11:21 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423 , the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
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Mahealani Ah Yun
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