CITY COUNCIL
ACTION MINUTES
Special Meeting
March 21, 2022
The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:00 P.M.
Participating: Burt, Cormack, Filseth, Kou, Stone, Tanaka
Absent: DuBois
Special Orders of the Day
1. Tokyo Paralympics Gold Medal Winner Palo Alto Resident Katie Holloway Bridge.
Agenda Changes, Additions and Deletions
None
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Number 9.
MOTION: Council Member Cormack moved, seconded by Council Member Filseth to approve Agenda Item Numbers 2-9.
2. Approve Minutes from the March 7, 2022 City Council Meeting.
3. Approval of a Construction Contract With Casey Construction, Inc. for Sewer Lateral I nstallation, Repair and Replacement and Wastewater Collection System Rehabilitation in a Total Not -to-Exceed Amount of $2,998,266 for a Three-Year Term Through June 2025.
4. Authorize Transmittal of the 2021 Comprehensive Plan Annual Progress Report to the Office of Planning and Research and the 2021 Housing Element Annual Progress Report to the Department of Housing and Community Development.
5. Accept the Stanford University Medical Center (SUMC) Annual Report for Fiscal Year 2020 -2021 and Find the SUMC Parti es in Compliance With the Development Agreement.
DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 3/21/2022
6. Approval of Task Order Construction Contract C22183580 With MP Nexlevel of California, Inc. in the Amount not to exceed $8,815,809 for Trenching and Substructure Installation and Materials; Authorization for the City Manager to Negotiate and Execute Related but Unforeseen Change Orders Not -to-Exceed $881,581, for a Total Not -to-Exceed Amount of $9,697,390 Over Three Years.
7. Approval of Construction Contract C22184073 with O'Grady Paving Inc. in the Amount of $ 1,200,234, and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not -to-Exceed Amount of $118,523, for the Fiscal Year 2022 Asp halt Paving, Capital Improvements Program Projects PE86070, PO-12001, PL-04010 and PO-89003.
8. Approval of Amendment Number One to Contract C19173550 with Accela, Inc. to add the Accela Mobile Office and Accela Electronic Reporting Database Modules to this O nline Services Contract, and to Increase the Compensation by an Amount Not -To-Exceed $57,210 for a New Total Not-to-Exceed Amount of $848,554.
9. Direct Staff to Relinquish S. Palo Alto Bikeways Project Grant Under OBAG2 and Reapply Under OBAG3 in May, 2022 to Allow For Additional Time to Meet Project Outreach, Design, and CEQA Requirements.
MOTION SPLIT FOR PURPOSES OF VOTING
MOTION PASSED ITEMS 2-8: 6-0, DuBois absent
MOTION PASSED ITEMS 9: 5-1, Tanaka no, DuBois absent
Action Items
10. Adoption of an Interim Ordinance Establishing Objective Urban Lot Split Standards and Further Refinements to SB 9 Development Standards; Authorizing the Public Works Director to Publish Objective Standards Regarding Adjacent Improvements Related to SB 9 Projects; and Direction Regarding Listing Properties Eligible for Historic Status.
MOTION: Vice Mayor Kou moved, seconded by Council Member Filseth to:
A. Review and adopt proposed objective standards for urban lot split s.
These standards will only apply to qualifying SB 9 projects within Palo Alto (Attachment A) with the flagpole to be at least 10 feet wide; DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 3/21/2022
B. Adopt Interim Ordinance Refining SB 9 Regulations and Authorizing the Public Works Director to Publish Objective Standards Regarding Adjacent Public Improvements Related to SB 9 Projects (Attachment B); and
C. Direct Staff to work with the Historic Resources Board to review the approximately 165 local, state and federal eligible properties and make recommendations for listing on the inventory in accordance with the process set forth in the PAMC and collaborate with the Historic Resources Board for community engagement.
MOTION PASSED: 6-0, DuBois absent
11. Approve the Housing Element Working Group and Planning and Transportation Commission Recommendations for the 2023 -31 Housing Element Sites and Their Associated Unit Yields as Well as Potential Feedback on Housing Element Policies and Programs, or Other Housing- Related Direction to Staff.
ORIGINAL MOTION: Mayor Burt moved, seconded by Council Member Stone to approve the Planning and T ransportation Commission 2023 -31 Housing Element sites with their associated unit yields as reflected in Attachment A, incorporating staff recommended adjustments, and the following additional site selection strategies:
A. Faith Based Institutions Strategy: Require units to be 100% affordable units;
B. City-owned Parking Lots Strategy: Include strategy in the sites list and its 168 unit yield, providing they are 100% affordable units; C. General Manufacturing (GM) Zone Strategy: Encourage Council to plan retail, transit, schools, bike lanes, and parks to support the new neighborhood;
D. General Manufacturing (GM) Zone Strategy: Council to consider changing portions of the GM zoned sites to a multifamily zone, eliminating general manufacturing uses;
E. Research, Office, Limited Manufacturing (ROLM) Zone Strategy:
Encourage Council to plan retail, transit, schools, bike lanes and parks to support the new neighborhood;
F. Transit Center Strategy: Increase the unit yield of the Transit Center from 180 units to 270 units;
DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 3/21/2022
G. Transit Center Strategy: The residential units on this site should be primarily developed as affordable units;
H. Staff to return to the Council for discussion and direction on modifications reducing commercial FAR in combination wi th increasing housing FAR with a focus on properties in the El Camino Real zone and the two Downtowns; and
I. Staff to return to Council for discussion engaging with Stanford Research Park on identifying additional housing sites for the coming Housing Element.
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION: Mayor Burt moved, seconded by Council Member Stone to approve the following element of the original motion:
B. City-owned Parking Lots Strategy: Include strategy in the sites list and its 168 unit yield, providing they are 100% affordable units.
MOTION PASSED: 4-2, Tanaka, Kou no, DuBois absent
MOTION: Mayor Burt moved, seconded by Council Member Stone to approve the following element of the original motion:
A. Faith Based Institutions Strategy: Require units to be 100% affordable units.
B. City-owned Parking Lots Strategy: Include strategy in the sites list and its 168 unit yield, providing they are 100% affordable units.
C. General Manufacturing (GM) Zone Strategy: Encourage Council to plan retail, transit, schools, bike lanes, and parks to support the new neighborhood.
D. General Manufacturing (GM) Zone Strategy: Council to consider changing portions of the GM zoned sites to a multifamily zone, eliminating general manufacturing uses.
E. Research, Office, Limited Manufacturing (ROLM) Zone Strategy:
Encourage Council to plan retail, transit, schools, bike lanes and parks to support the new neighborhood.
F. Transit Center Strategy: Increase the unit yield of the Transit Center from 180 units to 270 units.
DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 3/21/2022
G. Transit Center Strategy: The residential units on this site should be primarily developed as affordable units
H. Staff to return to the Council for discussion and direction on modifications reducing commercial FAR in combination with increasing housing FAR with a focus on properties in the El Camino Real zone and the two Downtowns.
I. Staff to return to Council for discussion engaging with Stanford Research Park on identifying additional housing sites for the coming Housing Element.
MOTION PASSED: 4-2, Tanaka, Cormack no, DuBois absent
MOTION: Mayor Burt moved, seconded by Council Memb er Stone to approve the Planning and Transportation Commission 2023 -31 Housing Element sites with their associated unit yields as reflected in Attachment A, incorporating staff recommended adjustments, and the following additional site selection strategies:
C. General Manufacturing (GM) Zone Strategy: Encourage Council to plan retail, transit, schools, bike lanes, and parks to support the new neighborhood.
F. Transit Center Strategy: Increase the unit yield of the Transit Center from 180 units to 270 units.
MOTION PASSED: 5-1, Kou no, DuBois absent
Adjournment: The meeting was adjourned at 11:11P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b) . Summary minutes ( sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423 , the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
DocuSign Envelope ID: 6BD48260-2828-44C4-8FC8-7E802ED79075
Certificate Of Completion
Envelope Id: 6BD48260282844C48FC87E802ED79075
Status: Completed
Subject: Please DocuSign: 20220228amCCs.docx, 20220307amCCs.docx, 20220311amCCs.docx, 20220314amCCs.docx...
Source Envelope:
Document Pages: 20
Signatures: 10
Envelope Originator:
Certificate Pages: 2
Initials: 0
Mahealani Ah Yun
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
4/12/2022 11:27:12 AM
Holder: Mahealani Ah Yun
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Palo Alto
Location: DocuSign
Signer Events
Signature
Timestamp
Patrick Burt
[email protected]
Mr
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 98.35.231.69
Sent: 4/12/2022 11:31:41 AM
Viewed: 4/19/2022 2:10:35 PM
Signed: 4/19/2022 2:11:21 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lesley Milton
[email protected]
City Clerk
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to
[email protected]
Using IP Address: 199.33.32.254
Sent: 4/19/2022 2:11:23 PM
Viewed: 4/19/2022 3:06:01 PM
Signed: 4/19/2022 3:06:30 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
4/12/2022 11:31:41 AM
Certified Delivered
Security Checked
4/19/2022 3:06:01 PM
Signing Complete
Security Checked
4/19/2022 3:06:30 PM
Completed
Security Checked
4/19/2022 3:06:30 PM
Payment Events
Status
Timestamps