1 City Council
Special Meeting
Monday, April 4, 2022
5:00 PM
Council Chambers & Virtual
AMENDED
Amended items appear below in RED
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person.
HOW TO PARTICIPATE
VIRTUAL PARTICIPATION
CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833
The meeting will be broadcast on Cable TV Channel 26, live on YouTube at https://www.youtube.com/c/cityofpaloalto, and s t r e a m e d t o Midpen Media Center at https://midpenmedia.org.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
PUBLIC COMMENTS
Public Comments will be accepted both in person and via Zoom meeting. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your email subject line.
CALL TO ORDER
CLOSED SESSION (5:00 PM - 6:00 PM)
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 2 Special Meeting April 4, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
1. CONFERENCE WITH LABOR NEGOTIATORS City Designated
Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulat ions (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Employee Organization: Service Employees International Union, (SEIU) L ocal 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chie fs Association (FCA), Management and Professional Employees (MGMT) ; Authority: Government Code Section 54957.6 (a) ; Authority: Government Code Section 54957.6 (a)
SPECIAL ORDERS OF THE DAY (6:00 PM - 6:15 PM)
2. Adoption of Resolution for Gabriel Mora Upon His Retirement
3. Proclamation Honoring National Public Safety Telecommunicator's Week - April 10-16, 2022
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:15 PM - 6:30 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.
CONSENT CALENDAR (6:30 PM - 6:35 PM)
Items will be voted on in one motion unless removed from the calendar by three Council Members.
4. Approve Minutes from the March 11, 2022 City Council Meeting, March 14, 2022 City Council Meeting, and the March 21, 2022 City Council Meeting
5. Utilities Advisory Commission and Staff Recommend the City Council Adopt Two Resolutions: 1) Approving an Amendment to the Amended and Restated Water Supply Agreement Between the C ity and County of San Francisco and Wholesale Customers in Alameda County, San Mateo County, and Santa Clara County and Authorizing the City Manager to Execute the Amended Agreement; and 2) Approving a Minimum Purchase Transfer from the City of Mountain Vi ew to the City of East Palo Alto
6. Approve Finance Committee Recommendation for FY 2023 to (a) Return to the Customary Pre -Pandemic Business Registry Certificate Requirement and Fee, and (b) Pause for One Year the Dow ntown Business Improvement District Assessment Program
Public Letters
3 Special Meeting April 4, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
7. Approve, as Recommended by Policy and Services Committee, the FY2022/2023 Risk Assessment & Audit Plan Reports
8. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid-19 State of Emergency
9. Approval of Amendment Number 2 to the Power Purchase Agreement for Landfill Gas -Generated Electricity With Ameresco Keller Canyon LLC., Reducing the Facility's Output in Exchange for an Annual $250,000 Administrative Payment to the City
10. Approval of Cont ract Amendment Number 1 to Contract Number S22183587 with Fairbanks, Maslin, Maullin, Metz, and Associates (FM3) in the Amount of $28,500 for One Additional Poll (Three Polls, Total) for the Potential November 2022 Bal lot Measure(s) for a Total Not to Exceed Amount of $113,500 and Approve a Budget Amendment in the General Fund
11. Adoption of a Resolution Authorizing the Submittal of a Financial Assistance Application to the United States Bureau of Reclamation for the WaterSMART: Title XVI Water Reclamation and Reuse Project
12. Approval of Pets in Need's Amended Termination Notice to Extend Termination Date Six Months for Continued Animal Shelter Operations
13. Adoption of a Resolution Amending PUBLIC HEARING: Objection s to Weed Abatement and Adoption of a Resolution Ordering Weed Nuisance Abated to Correct an Administrative Error
14. Approval of Construction Contract Number C22181213 with Stronger Building Services in the Amount of $179,500 for the Mitchell Park Library Roof and Gutter Repair Project; Autho rize the City Manager or their Designee to Negotiate and Execute one or more Change Orders for Related Additional but Unforeseen Work Not to Exceed $17,950; and Approval of a Budget Amendment for the Roofing Replacemen t Capital Project (PF-00006) in the Capital Improvement Fund CITY MANAGER COMMENTS (6:35 PM - 6:55 PM)
BREAK (6:55 PM - 7:05 PM)
ACTION ITEMS
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters.
Q & A
Presentation
4 Special Meeting April 4, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
15. Review and Approval of Workplans Implementing 2022 City Council Priorities (7:05 PM – 8:30 PM) Supplemental Memo Added
16. Receive the Police Department’s Annual Report and Discuss and Accept the Staff Update on Radio Encryption as a Follow-up from the Policy and Services Committee Recommendation on February 8, 2022 (8:30 PM – 10:00 PM) Supplemental Memo Added
17. Clarification of In-Person Attendance Protocols for Council Committees and Boards and Commissions (10:00 PM – 10:30 PM)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s)
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings
Finance Committee Special Meeting March 28, 2022
Finance Committee Meeting Cancellation April 5, 2022
Public Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
Items that have been added/modified from the original publication of the agenda are listed below. Any corresponding materials are appended to the end of the initial packet. If full items have been added to the Agenda, they will be denoted with a number staring with AA, meaning Amended Agenda item.
Review and Approval of Workplans Implementing 2022 City Council Priorities Supplemental Memo Added
16. Receive the Police Department’s Annual Report and Discuss and Accept the Staff Update on Radio Encryption as a Follow -up from the Policy and Services Committee Recommendation on February 8, 2022 Supplemental Memo Added
15. Presentation
Presentation
Public Comments
Public Comments
5 Special Meeting April 4, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. Spoken public comments using a computer will be accepted through the teleconference mee ting. To address the Council, click on the link below to access a Zoom -based meeting. Please read the following instructions carefully.
A. You may download the Zoom client or connect to the meeting in - browser. If using your browser, make sure you ar e using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.
B. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
D. When called, please limit your remarks to the time limit allotted.
E. A timer will be shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833