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City of Palo Alto (ID # 14723)
City Council Staff Report
Meeting Date: 9/12/2022 Report Type: Action Items
City of Palo Alto Page 1
Title: Adoption of an Ordinance Approving the Police Department's Military Equipment Use Policy Under AB 481
From: City Manager
Lead Department: Police Department
Recommendation
Staff recommends that the City Council adopt an ordinance (Attachment A) approving the Palo Alto Police Department Military Equipment Use Policy in accordance with AB 481.
Background
Assembly Bill 481 (Attachment B) was adopted b y the California Legislature and approved by Governor Gavin Newsom in September 2021. It went into effect on Janu ary 1, 2022. AB 481 is designed to increase community awareness and oversight ove r the possession and use b y local police departments of certain types of equipment that AB 481 labels as “military” equipment. It requires the Cit y Council to provid e both authorization and oversight of the equipment used.
The law , codified in Californi a Govern ment C ode sections 7070 through 7075 , require s law enforcement agencies to produce a military equipment use policy that identifies and describes:
each type of military equipment; its authorized use; fiscal impact; rules/laws that govern use of such equipment; training required; and mechanisms to ensure compliance with the policy. (See Gov. Code secti on 7070(d)). The City C ouncil is required to approv e the policy for the Department to continue using this equipment. Additionally, the law requ ires an annual report and annual review by the governing body for continued use of the equipment . AB 481 requires every local law enforcement agency in Californi a to post its proposed military equipment use policy n o later than Ma y 1 , 2022. Th e law also requires at least a 30-da y period fo r public comment on the proposed polic y before the governing body discusses the proposed policy in a public meeting.
Police agencies across the state have developed similar policies to comply with this new law.
The Department’s proposed policy describes the equipment that has already been in the Department’s possession. The Department does not anticipate adding any new equipment. The Department does not possess any equipment that is atypical for the region . Palo Alto possesses fewer types of this equipment than many other Bay Area agencies.
Discussion
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Staff recommends that the City Council adopt the attached ordinance approving the proposed Military Equipment Use Policy to ensure that the Palo Alto Police Department will continue to have access to each of its existing pieces of qualifying equipment, and to affirm the corresponding policies and procedures applicable to maintenance and use of the equipment.
On April 28, 2022, the Police Department launched a new web page (viewable at www.cityofpaloalto.org/PAPDequipment ) dedicated to AB 481. This web page include s a link to a Medium article posted by the City on the same day explaining the new law, a link to the proposed policy, and a web form to collect community input about the draft proposed policy.
Since the web page launched on April 28, 2022, the Police Department has received one response from the community via the web form. The response is attached (Attachment C).
AB 481 defines the term “military equipment” to include many pieces of equipment that are designed exclusively for, and commonly used by, local law enforcement agencies throughout the United States. While the Palo Alto Police Department possess es some equipment as defined by AB 481, the types of equipment possessed by the Palo Alto Police Department have been possessed for years (in some cases decades) and are all designed specific ally for a law enforcement (not military) application. Under AB 481, military equipment is defined as: drones and robots; command and control vehicles; military-grade vehicles for breaching (Mine Resistant Ambush Protected vehicles ( MRAP) and Humvees) ; veh icles propelled by tracks; weaponized aircraft, vessels, or vehicles; explosive rams, slugs, or breaching devices; any .50 caliber or larger weapon or ammunition; any firearm or firearm accessory that is designed to launch explosive projectiles; “flashbang” grenades and explosive breaching tools, “tear gas ,” and “pepperballs”; Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD); 40mm projectile launchers, “bean bag ,” rubber bullet, and specialty impact munition (SIM) weapons; any other equipment as determined by a governing body or a state agency to require additional oversight. (See Gov. Code section 7070(c)).
For each type of qualifying equipment possessed by the Palo Alto Police Department, the possession and u se of that equipment was already governed by applicable Department policy, various statutes, and state and federal case law before the state enacted AB 481. Personnel of the Palo Alto Police Department meet or exceed all California Peace Officer Standards & Training (POST) training requirements that apply to the qualifying equipment.
In addition, many of the pieces of qualifying equipment possessed by the Palo Alto Police Department are specifically designed for the safe resolution of critical incidents, a s opposed to everyday routine patrol deployment; as such, some are used exclusively by members of the specially-trained PAPD Crisis Response Unit (which includes the Special Weapons & Tactics Team and the Crisis Negotiation Team), who receive additional sp ecialized training in the use of the equipment. The proposed policy outlines all qualifying equipment possessed by the Department in Section “G” on page 4 of the policy. S everal pieces of qualifying equipment are designed to support community safety and criminal apprehension by:
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• Alternatives to the use of deadly force, such as less-lethal munitions and chemical agents available to properly certified and/or trained sworn officers to provide less -lethal force options to safely effectuate arrests of criminal suspects in limited situations. • Means of de -escalation, such as the long -range acoustic device intended to send messages to facilitate communications with subjects from a safe distance. • Means of gathering information without jeopardizing the safety of off icers, bystanders, and criminal suspects, such as an unmanned aerial vehicle or robot, neither of which are possessed by the Palo Alto Police Department but that may be used by a partner law enforcement agency to safely resolve a critical incident during a mutual aid event. • Command and control vehicle ( the Mobile Emergency Operations Center, or MEOC ) which serves as a mobile command post at critical incidents, disasters, or special events, as well as a backup 9 –1–1 dispatch center in the event the City’s main dispatch center is compromised or unavailable; (the MEOC is most typically operated by the City’s Office of Emergency Services).
• Diversionary devices, used exclusively by members of the Department’s SWAT team who have received specialized additional training; the equipment creates an auditory and visual diversion to facilitate the operation of tactical te ams during a critical public safety incident.
• One sniper rifle with associated ammunition, used exclusively by members of the Department’s SWAT team who have received specialized additional training. While not covered by AB 481, all properly trained patro l officers carry standard-issue AR-15 patrol rifles that are carried locked in patrol vehicles. In both cases, rifles allow sworn officers to address threats with greater precision at a greater distance.
Per state law, the Police Department will release a public report annually to discuss any actual deployments or use of the equipment, gain public input on the report, and obtain authorization from the City Council to continue its use.
AB 481 requires the City Council to consider the proposed military equipment use policy and make the following findings in approving the policy:
1. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
2. The proposed military equipment us e policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
3. If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
4. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military 15 Packet Pg. 154
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equipment use policy, corrective action has been taken to remedy nonconformi ng uses and ensure future compliance. (See Gov. Code section 7071(d)(1)).
Should the Council desire to approve the policy, these findings are made in the attached ordinance.
Stakeholder Engagement
The Department and the City Manager’s Communications Office collaborated on public communications about this proposed policy. In addition to the dedicated webpage on this topic, and a blog post issued, information was shared via the City’s homepage news, and distributed through the City and Police Department ’s social media channels, Uplift Local digital newsletter. The community input portal has been active since April 28, 2022 and will continue to be a place for the community to comment. To date, the Police Department has received one response from the community via the web form (Attachment C).
Policy Implications
With Council approval of the proposed policy, the Police Department wil l continue to have access to each of its existing pieces of qualifying equipment, and the corresponding policies and procedures surrounding the use of the equipment will remain in effect.
Resource Impact
There are no budget implications resulting from t he adoption of this policy. Staff time will be required to prepare the annual report, which will occur within regularly assigned duties.
Environmental Review
Adoption of an ordinance approving a military equipment use policy is not a “project” within the meaning of CEQA.
Attachments
• Attachment A: Ordinance Approving City’s Military Equipment Use Policy • Attachment B: Assembly Bill 481
• Attachment C: Public Input for Proposed Policy on AB 481 Attachments:
• Attachment15.a: Attachment A: Ordinance Approving City's Military Equipment Use Policy
• Attachment15.b: Attachment B: Assembly Bill 481
• Attachment15.c: Attachment C AB481 comment 5-6-2022
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*NOT YET APPROVED*
1 257_20220725_ts24
Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Implementing AB 481 (2021) by Approving a Military Equipment Use Policy
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and declarations. The City Council finds and declares as follows:
1. In 2021, the California Legislature and the Governor approved AB 481, which requires the City Council to approve a “Military Equipment Use Policy” in order to acquire, use, or seek funds for t he use of certain equipment used by law enforcement. AB 481 is codified at Gov. Code section 7070 et seq.
2. The Palo Alto Police Department posted the proposed p olicy on its website on April 28, 2022 in compliance with Gov. Code section 7071.
3. The policy is attached to this ordinance as Exhibit A and is fully incorporated into this Ordinance.
4. The City Council now seeks to approve the attached Military Equipment Use Policy in compliance with AB 481.
SECTION 2. The City Council makes the following required findings in compliance with AB 481 (now codified at Gov. Code section 7071(d)(1)) as to the attached Military Equipment Use Policy:
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
(C) The equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (D) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
SECTION 3
. The City Council hereby approves the attached Military Equipment Use Policy incorporated as Exhibit A to this ordinance.
SECTION 4. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.
The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the O rdinance would be subsequently declared invalid or unconstitutional.
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*NOT YET APPROVED*
2 257_20220725_ts24
SECTION 5. The Council finds that adoption of this Ordinance is not a “project” within the meaning of CEQA.
S
ECTION 6. This Ordinance shall be effective on the thirty -first date after the date of its adoption.
S
ECTION 7. This Ordinance shall be uncodified.
IN
TRODUCED:
P
ASSED:
AY
ES:
N
OES:
AB
SENT:
AB
STENTIONS:
N
OT PARTICIPATING:
A
TTEST:
_______
_____________________ ____________________________
City Clerk Mayor
AP
PROVED AS TO FORM: APPROVED:
_______
_____________________ ____________________________
Assistant City Attorney City Manager
_______
_____________________
Chief of Police
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PAPD Military Equipment Use Policy Page 1 of 10
Palo Alto Police Department Military Equipment Use Policy
PURPOSE
This policy is provided to fulfill the obligations set forth in Assembly Bill No. 481 and establishes
guidelines for the acquisition, funding, use and reporting of “military equipment”, as the term is defined in Government Code section 7070. These obligations include but are not limited to seeking approval on specific items deemed, by statute, to be military equipment and requirements related to compliance, annual reporting, cataloging, and complaints regarding these items.
PROCEDURE
A. DEFINITIONS
1. Governing Body – The City Council of the City of Palo Alto.
2. Military Equipment – Shall have the same meaning as defined by California Government Code § 7070(c).
B. GOVERNING BODY APPROVAL
1. The Department shall obtain approval of the governing body prior to engaging in any of the following activities:
a. Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
b. Seeking funds for military equipment including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in‐kind donations, or other donations or transfers.
c. Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
d. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. e. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to general order f. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment.
g. Acquiring military equipment through any means not provided in a. through f.
2. In seeking the approval of the governing body, the Department shall comply with Gov. Code § 7071, which requires that the Department submit a proposed military equipment use policy, or subsequent amendments, to the City Council and the public via the law enforcement Exhibit A15.a
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agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue.
3. The governing body must be able to make the following findings in approving the Military Equipment Use Policy as required by Gov. Code § 7071(d)(1) in order to use military equipment:
a. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. b. The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
c. If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. d. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
C. MILITARY EQUIPMENT ANNUAL REPORT
The Department shall submit an annual military equipment report to the governing body that addresses each type of military equipment possessed by the Department in compliance with Gov. Code § 7072.
1. The Department shall also make each annual military equipment report publicly available on its internet website for as long as the military equipment is available for use.
2. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
a. A summary of how the military equipment was used and the purpose of its use. b. A summary of any complaints or concerns received concerning the military equipment.
c. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. d. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. e. The quantity possessed for each type of military equipment. f. If the Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
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The Depart
ment will document each use of military equipment and, via administrative review, ensure compliance with this policy. Any instances of non‐compliance will be reported to the City Council via the annual military equipment report, and to the Independent Police Auditor where appropriate.
D. MILITARY EQUIPMENT USE POLICY COMPLAINTS AND CONCERNS Pursuant to Gov. Code § 7070(d)(7), members of the public may register complaints or concerns or submit questions by any of the following means:
1. Via web form available at www.cityofpaloalto.org/PAPDequipment
2. Via phone call to: (650) 329‐2406
3. Via mail sent to: Palo Al to Police Department
Attn: Personnel and Training
275 Forest Avenue
Palo Alto, CA 94301
The Department is committed to responding to complaints, concerns and/or questions received through any of the above methods in a timely manner.
E. MILITARY EQUIPMENT TRAINING
Military equipment shall only be used after applicable training, including any course required by the Commission on Peace Officer Standards and Training (P.O.S.T.), has been completed, unless exigent circumstances arise.
F. MILITARY USE EQUIPMENT POLICY CONTENTS
All military use equipment kept and maintained by the Department shall be cataloged in a way which addresses each of the following requirements in compliance with Gov. Code § 7070(d):
1. A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
2. The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment.
3. The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
4. The legal and procedural rules that govern each authorized use.
5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military
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equipment to ensure the full protection of the public’s welfare, safet y, civil rights, and civil
liberties and full adherence to the military equipment use policy.
6. The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
G. USE POLICY FOR SPECIFIC EQUIPMENT
Qualifying Equipment Owned/Utilized by the Department
Equipment
Type: 37mm Less Lethal Launchers and Kinetic Energy Munitions ‐ CA Gov’t Code §7070(c)(14)
Quantity Owned/Sought: 30 owned Lifespan: Approximately 15 years Equipment Capabilities: The 37MM Less Lethal Launcher is capable of firing 37MM Kinetic Energy and Chemical Agent Munitions. Palo Alto PD only possesses “KO1” impact baton rounds in its inventory.
Manufacturer Product Description: Sage Control Ordinance 37MM launchers are rugged, reliable, and simple to operate less lethal launchers. These launchers are light weight, versatile and used worldwide by police officers. The 37MM launcher family of products is available in single‐shot (“Ace”), double‐shot (“Deuce”), or magazine fed configurations. Palo Alto PD possesses the “Ace” and “Deuce” models.
Purpose/Authorized Uses: The 37MM Less Lethal Launchers and Kinetic Energy Munitions are intended for use as a less lethal use of force option. Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de‐escalate a potentially deadly situation.
Circumstances appropriate for deployment include, but are not limited to, situations in which:
(a) The suspect is armed with a weapon and the tactical circumstances allow for the safe application of approved munitions.
(b) The suspect has made credible threats to harm him/herself or others. (c) The suspect is engaged in riotous behavior or is throwing rocks, bottles or other dangerous projectiles at people and/or officers.
(d) There is probable cause to believe that the suspect has already committed a crime of violence and is refusing to comply with lawful orders.
Fiscal Impacts: The initial cost of this equipment was approximately $27,000. The ongoing costs for munitions will vary and maintenance is conducted by departmental staff.
Legal/Procedural Rules Governing Use: Use governed by applicable State, Federal and Local law, and PAPD policy, including but not limited to PAPD policy §§ 300 (Use of Force) and 308 (Control Devices and Techniques). Use will continue to be subject to an administrative Use of Force review.
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Training Required: Offi
cers must complete a department certified 37mm course as well as regular training and qualifications as required by law and policy.
Other Notes: None.
Equipment
Type: Long Range Acoustic Device (LRAD) ‐ CA Gov’t Code §7070(c)(13) Quantity Owned/Sought: 1 Lifespan: Unknown.
Equipment Capabilities: LRAD systems are a type of Acoustic Hailing Device (AHD) used to send messages over long distances. LRAD systems produce much higher sound levels (volume) than normal loudspeakers or megaphones, and can be more narrowly directed.
Manufacturer Product Description: LRAD systems are a type of Acoustic Hailing Device (AHD) used to send messages over long distances. LRAD systems produce much higher sound levels (volume) than normal loudspeakers or megaphones. Over shorter distances, LRAD signals are loud enough to cause pain in the ears of people in their path.
Purpose/Authorized Uses: Primarily used to communicate, from a safe distance, with armed and/or barricaded subjects, for the purpose of negotiation. Can also be used in furtherance of search and rescue operations, and to communicate lawful dispersal orders.
Fiscal Impacts:
Legal/Procedural Rules Governing Use: Use governed by applicable State, Federal and Local law, and PAPD policy, including but not limited to PAPD policy § 414 (Hostage and Barricade Incidents). Use will be subject to an administrative review.
Training Required: The Palo Alto Police Department provides internal training for staff members prior to allowing them to use this equipment.
Other Notes: This equipment is maintained and operated by members of the Department’s Crisis Negotiation Team (CNT).
Equipment
Type: Diversionary Devices and Chemical Agents (tear gas) and pepper balls ‐ CA Gov’t Code §7070(c)(12)
Quantity Owned/Sought: 108 Lifespan: 5 years
Equipment Capabilities: Capable of creating auditory/visual distractions, and/or deploying tear gas or pepper chemical to distract potentially dangerous individuals.
Manufacturer Product Description:
The Palo Alto Police Department uses Diversionary Devices and Chemical Agents produced by Defense Technology (DT) and Combined Tactical Systems (CTS). All Chemical Agents utilized by PAPD contain CS (Orthochlorobenzalmalononitrile) or OC (Oleoresin Capsicum).
Diversionary Devices:
1. Flash‐Bang (CTS‐7290)
a. The CTS 7290 is the standard for diversionary flash‐bang devices. The 7290 produces a 165‐180db and 6‐8 million candela of light output.
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2. Mini‐Bang (CTS‐7290M)
a. The Model 7290M Flash‐Bang exhibits all of the same attributes of its larger counterpart but in a smaller and lighter package. Weighing in at just 15 ounces the new 7290M is approximately 30% lighter than the 7290 but still has the same 180db output of the 7290 and produces 6‐8 million candela of light.
Chemical Agents:
1. CS 37mm Liquid Ferret Barricade Round (CTS‐3330)
a. 3330 – Liquid CS filled projectile penetrates intermediate barriers and delivers irritant agents into an adjacent room.
2. CS 37mm Liquid Ferret Barricade Round (DT‐1162)
a. The Ferret® 37 mm CS Round is a frangible projectile filled with chemical agent. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers the .16 oz. agent payload inside a structure.
3. CS Flameless Tri‐Chamber (DT‐1032)
a. The design of the Tri‐Chamber Flameless CS Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver approximately .70 oz. of agent during its 20‐25 seconds burn time. The Tri‐Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations by Law Enforcement and Corrections, but was designed with the barricade situation in mind.
4. CS Triple Chaser Separating Canister (DT‐1026)
a. The Triple‐Chaser® CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate allowing increased area coverage in a short period of time. This grenade can be hand thrown or launched from a fired delivery system.
5. CS Riot Control (DT‐1082)
a. The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high volume continuous burn. . This grenade can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. .
Smoke:
1. Maximum HC (Hexachlorethane) Smoke (DT‐1073)
a. The Maximum Smoke Grenade is designed specifically for outdoor use in crowd control situations with a high volume continuous burn. This grenade can be used to conceal tactical movement or to route a crowd. The volume of non‐irritant smoke and agent is vast and obtrusive.
Pepperball:
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Less lethal launchers are designed for minimum time between launches and quick reload speed, so whether in a crowd control scenario, tactical or even Mobile Field Force situation, the PepperBall system offers flexibility, safety and security, all within one platform. Each launcher is air powered, with either carbon dioxide (CO2), nitrogen, or compressed air powering the launch of projectiles.
Purpose/Authorized Uses: creating explosive distractions, and/or deploying chemical agents.
Fiscal Impacts: The initial cost of the Pepperball equipment was approximately $7,920. The ongoing costs for munitions will vary and maintenance is conducted by departmental staff.
The initial cost of the distraction devices and chemical agents was approximately $2,400. The ongoing costs for munitions will vary and (minimal, if any) maintenance is conducted by departmental staff.
Legal/Procedural Rules Governing Use Use governed by applicable State, Federal and Local law, and PAPD policy, including but not limited to PAPD policy §§ 300 (Use of Force), 308 (Control Devices and Techniques), and 408 (Crisis Response Unit).Use of tear gas or pepper balls will continue to be subject to an administrative Use of Force review. Use of distraction devices will be subject to an administrative review to ensure policy compliance.
Training Required: A P.O.S.T. certified Control Devices and Techniques Department chemical agent and distraction device instructor provides internal training for all members of the SWAT team prior to allowing them to use flashbang grenades or tear gas. The Department provides internal training for all members prior to allowing them to use pepper balls.
Other Notes: Distraction devices and chemical agents are exclusively maintained and operated by members of the Department’s Special Weapons and Tactics Team (SWAT).
Equipment Type: Bolt Action Rifle and Ammunition ‐ CA Gov’t Code §7070(c)(10) Quantity Owned/Sought: 1 owned Lifespan: Approximately 15 years Equipment Capabilities: Accuracy International rifle is capable of firing a 7.62mm/.308 cal projectile bullet.
Manufacturer Product Description: Accuracy International (AI) Accuracy Tactical bolt action rifle .308 Winchester/7.62mm NATO.
1. 20" barrel threaded 5/8x24
2. Nightforce:C622 Scope .250 MOA
3. AI Adjustable cheek piece
4. AI Two‐stage trigger
5. AI 10‐round .380 caliber magazine
6. AI Three‐position safety
Purpose/Authorized Uses: This rifle is authorized for use by a specially‐trained, SWAT marksman only and may be deployed in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the rifle may include but are not limited to:
1. Situations where the officer reasonably anticipates an armed encounter.
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2. When the officer is faced with a situation that may require accurate and effective fire at long range.
3. Situations where an officer reasonably expects the need to meet or exceed a suspect's firepower.
4. When an officer reasonably believes that there may be a need to fire on a barricaded person or a person with a hostage.
5. When an officer reasonably believes that a suspect may be wearing body armor.
6. When authorized or requested by a supervisor.
Fiscal Impacts: This equipment was purchased by the Palo Alto Police Department at an initial cost of $6500.00. The ongoing costs for ammunition will vary and maintenance is conducted by departmental staff.
Legal/Procedural Rules Governing Use: Use governed by applicable State, Federal and Local law, and PAPD policy, including but not limited to PAPD policy §§ 300 (Use of Force), 312 (Firearms), and 408 (Crisis Response Unit).Each use will continue to be subject to an administrative Use of Force review.
Training Required: In addition to CA P.O.S.T. certified patrol rifle and CA P.O.S.T. certified standard SWAT Operator training, SWAT marksmen must successfully complete a CA P.O.S.T. certified course as well as regular SWAT marksmanship training and qualifications as required by law and policy.
Other Notes: The Palo Alto Police Department does not presently have an active‐duty SWAT marksman among its staff, so there are no Palo Alto Police personnel presently authorized to use this Military Equipment.
Qualifying Equipment Owned/Utilized by Palo Alto OES
Equipment Type: Command and control vehicle – CA Gov’t Code §7070(c)(5) Quantity Owned/Sought: 1 Lifespan: Approximately 20 years Equipment Capabilities: The City of Palo Alto Office of Emergency Services (OES) has a Mobile Emergency Operations Center (MEOC) vehicle.
Manufacturer Product Description: The MEOC is built on a 40’ Freightliner chassis, 2010 Model Year.
Purpose/Authorized Uses: The MEOC serves as a resource for public safety and coordinates with other such vehicles operated by other agencies. It is deployed to “all hazards” ranging from natural disasters, wildfires, crime, special events, and planned and unplanned disruptions to 9‐1‐1 and Emergency Operations Center systems and facilities.
Fiscal Impacts: The MEOC was acquired in approximately 2010 with grant funding of $300,000 and City funding of $375,000. The ongoing costs for maintenance and operation will vary and most maintenance is conducted by City staff.
Legal/Procedural Rules Governing Use: It is the policy of OES to use the MEOC in accordance with California State law regarding the operation of motor vehicles. Furthermore, since the MEOC is grant‐funded and since the MEOC is a rare resource, the City may support mutual
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aid with the MEOC (for
example wildfire response). Use will be subject to an administrative review to ensure policy compliance.
Training Required: The MEOC is a highly complex system. City staff are provided with requisite training and licensing, depending on their role in supporting the MEOC.
Other Notes: The MEOC is not a “military vehicle” but could support coordination with the National Guard, FEMA, and other cooperating agencies after a major earthquake or other disaster.
Qualifying
Equipment known to be owned and/or utilized by law enforcement units with which the Palo Alto Police Department c ollaborates and/or participate s for law enforcement purposes
Equipment
Type: Unmanned Aircraft Systems (UAS/Drones) – CA Gov’t Code §7070(c)(1) Quantity Owned/Sought: None (outside owned) Lifespan: Various Equipment Capabilities: Remotely piloted aerial vehicles capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR) and optical zoom lenses.
Manufacturer Product Description: Various. Dependent upon the availability of mutual aid equipment and personnel at the time of need.
Purpose/Authorized Uses: UAS/Drones may be utilized to enhance the Department’s mission of protecting lives and property when other means and resources are not available or are less effective. Uses may include but are not limited to: search and rescue; suspect apprehension; crime scene documentation; tactical operations; scene security; hazard monitoring, identification and mitigation; response to emergency calls; crisis communications; legally authorized surveillance.
Fiscal Impacts: None. Equipment owned, maintained, and operated by another agency.
Legal/Procedural Rules Governing Use: Use governed by applicable State, Federal and Local law, Federal Aviation Administration (FAA) regulations, and PAPD policy, including but not limited to PAPD policy §§ 322 (Search and Seizure) and 352 (Outside Agency Assistance).Federal Aviation Administration (FAA) regulations . Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Upon mutual aid or other request from PAPD, UAS/Drone will be operated by the deploying agency’s staff pursuant to their own policies and review.
Training Required: Prior to piloting any UAS/Drone staff members must secure an FAA Remote Pilot License and complete all training required by our FAA COA.
Other Notes: None.
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PAPD Military Equipment Use Policy Page 10 of 10
Equipment
Type: Unmanned, remotely piloted, powered ground vehicles ‐ CA Gov’t Code §7070(c)(1)
Quantity Owned/Sought: None (outside owned) Lifespan: Various Equipment Capabilities: Robots are capable of being remotely navigated to provide scene information and intelligence in the form of video and still images transmitted to first responders.
Manufacturer Product Description: Various. Dependent upon the availability of mutual aid equipment and personnel at the time of need.
Purpose/Authorized Uses: To enhance the safety of potentially dangerous situations by providing first responders with the ability to capture video and still images of hazardous areas prior to, or in lieu of, sending in personnel.
Fiscal Impacts: None. Equipment owned, maintained, and operated by another agency.
Legal/Procedural Rules Governing Use: Absent a warrant or exigent circumstances, operators and observers shall adhere to all applicable privacy laws and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Use governed by applicable State, Federal and Local law, Federal Aviation Administration (FAA) regulations, and PAPD policy, including but not limited to PAPD policy §§ 322 (Search and Seizure) and 352 (Outside Agency Assistance). Upon mutual aid or other request from PAPD, vehicle will be operated by deploying agency’s staff pursuant to their own policies and review.
Training Required: Subject to the policies of the deploying agency.
Other Notes: While the Palo Alto Police Department does not own or operate this equipment, it could be deployed to an incident within city limits.
Equipment
Type: Wheeled vehicles that have a breaching apparatus attached ‐ CA Gov’t Code §7070(c)(3)
Quantity Owned/Sought: None (outside owned) Lifespan: Various Equipment Capabilities: Capable of breaching doors, gates, and other points of entry; facilitating the safe transport of officers or civilians facing an armed suspect.
Manufacturer Product Description: Various. Dependent upon the availability of mutual aid equipment and personnel at the time of need.
Purpose/Authorized Uses: Breaching doors, gates, and other points of entry. Safely transporting police personnel or evacuating civilians, when facing with an armed suspect.
Fiscal Impacts: None. Equipment owned, maintained, and operated by another agency.
Legal/Procedural Rules Governing Use: Use governed by applicable State, Federal and Local law, and PAPD policy, including but not limited to PAPD policy §§ 322 (Search and Seizure) and 352 (Outside Agency Assistance). Upon mutual aid or other request from PAPD, vehicle will be operated by deploying agency’s staff pursuant to their own policies and review.
Training Required: Subject to the policies of the deploying agency.
Other Notes: While the Palo Alto Police Department does not own or operate this equipment, it could be deployed to an incident within city limits.
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Assembly Bill No. 481
CHAPTER 406
An act to add Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, relating to military equipment. [Approved by Governor September 30, 2021. Filed with
Secretary of State September 30, 2021.]
legislative counsel’s digest
AB 481, Chiu. Law enforcement and state agencies: military equipment:
funding, acquisition, and use.
Existing law designates the Department of General Services as the agency for the State of California responsible for distribution of federal surplus personal property, excepting food commodities, and requires the department to, among other things, do all things necessary to the execution of its powers and duties as the state agency for the distribution of federal personal surplus property, excepting food commodities, in accordance with specified federal law. Existing law, the Federal Surplus Property Acquisition Law of 1945, authorizes a local agency, as defined, to acquire surplus federal property without regard to any law which requires posting of notices or advertising for bids, inviting or receiving bids, or delivery of purchases before payment, or which prevents the local agency from bidding on federal surplus property.
Existing federal law authorizes the Department of Defense to transfer surplus personal property, including arms and ammunition, to federal or state agencies for use in law enforcement activities, subject to specified conditions, at no cost to the acquiring agency.
This bill would require a law enforcement agency, defined to include specified entities, to obtain approval of the applicable governing body, by adoption of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill would also require similar approval for the continued use of military equipment acquired prior to January 1, 2022. The bill would allow the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The bill would require the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type, as defined, of military equipment or amend the military equipment use policy if it determines, based on an annual military equipment report prepared by the law enforcement agency, as provided, that the military equipment does not comply with the above-described standards for approval. The bill would specify these provisions do not preclude a county or local municipality from implementing 92 15.b
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additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.
This bill would also require a state agency, as defined, to create a military equipment use policy before engaging in certain activities, publish the policy on the agenc y’s internet website, and pro vide a cop y of the polic y to the Governor or the Go vernor’s designee, as specified. The bill w ould also require a state agenc y that seeks to continue use of military equipment acquired prior to January 1, 2022, to create a military equipment use policy.
This bill would also include findings that the changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.
By adding to the duties of local officials with respect to the funding, acquisition, and use of military equipment, this bill w ould impose a state-mandated local program.
The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts la ws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.
This bill would make legislative findings to that effect.
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that no reimbursement is required by this act for a specified reason.
The people of the State of California do enact as follows:
SECTION 1. The Legislature finds and declares all of the following:
(a) The acquisition of military equipment and its deplo yment in our communities adversely impacts the public’s safety and welf are, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incurment of significant financial costs. Military equipment is more frequently deplo yed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are e xperienced most acutely in mar ginalized communities.
(b) The public has a right to know about any funding, acquisition, or use of military equipment by state or local go vernment officials, as well as a right to participate in an y government agency’s decision to fund, acquire, or use such equipment.
(c) Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, and ci vil liberties, and should be based on meaningful public input.
92 — 2 — Ch. 406
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(d) Legally enforceable safe guards, including transparenc y, oversight, and accountability measures, must be in place to protect the public’s welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
(e) The lack of a public forum to discuss the acquisition of military equipment jeopardizes the relationship police ha ve with the community , which can be undermined when la w enforcement is seen as an occup ying force rather than a public safety service.
SEC. 2. Chapter 12.8 (commencing with Section 7070) is added to Division 7 of Title 1 of the Government Code, to read:
Chapter 12.8. Funding, Acquisition, and Use of Military Equipment
7070. For purposes of this chapter, the following definitions shall apply:
(a) “Governing body” means the elected body that o versees a la w enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a la w enforcement agency of a county, including a sheriff’s department or a district attorney’s office, “governing body” means the board of supervisors of the county.
(b) “Law enforcement agency” means any of the following:
(1) A police department, including the police department of a transit agency, school district, or an y campus of the University of California, the California State University, or California Community Colleges. (2) A sheriff’s department.
(3) A district attorney’s office.
(4) A county probation department.
(c) “Military equipment” means the following:
(1) Unmanned, remotely piloted, powered aerial or ground vehicles. (2) Mine-resistant amb ush-protected (MRAP) v ehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(3) High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humv ees, two and one-half-ton trucks, fiv e-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain v ehicles (A TVs) and motorized dirt bik es are specifically excluded from this subdivision.
(4) Tracked armored v ehicles that pro vide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. (5) Command and control v ehicles that are either b uilt or modified to facilitate the operational control and direction of public safety units. (6) Weaponized aircraft, vessels, or vehicles of any kind. (7) Battering rams, slugs, and breaching apparatuses that are e xplosive in nature. However, items designed to remove a lock, such as bolt cutters, 92 Ch. 406 — 3 —
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or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(8) Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. (10) Specialized firearms and ammunition of less than .50 caliber , including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the e xception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency. (11) Any firearm or firearm accessory that is designed to launch explosive projectiles.
(12) “Flashbang” grenades and e xplosive breaching tools, “tear g as,” and “pepper balls, ” e xcluding standard, service-issued handheld pepper spray.
(13) Taser Shockw ave, micro wave weapons, w ater cannons, and the Long Range Acoustic Device (LRAD).
(14) The follo wing projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag, ” rubber b ullet, and specialty impact munition (SIM) weapons.
(15) Any other equipment as determined by a governing body or a state agency to require additional oversight.
(16) Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
(d) “Military equipment use policy” means a publicly released, written document governing the use of military equipment by a la w enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1) A description of each type of military equipment, the quantity sought, its capabilities, e xpected lifespan, and product descriptions from the manufacturer of the military equipment.
(2) The purposes and authorized uses for which the la w enforcement agency or the state agency proposes to use each type of military equipment. (3) The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
(4) The legal and procedural rules that govern each authorized use. (5) The training, including an y course required by the Commission on Peace Officer Standards and Training, that must be completed before an y officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.
(6) The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight 92 — 4 — Ch. 406
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authority, and, if applicable, what le gally enforceable sanctions are put in place for violations of the policy.
(7) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and ho w the la w enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
(e) “State agency” means the la w enforcement di vision of e very state office, officer, department, division, bureau, board, and commission or other state body or agenc y, e xcept those agencies pro vided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution. (f) “Type” means each item that shares the same manuf acturer model number.
7071. (a) (1) A law enforcement agency shall obtain appro val of the governing body, by an ordinance adopting a military equipment use policy at a re gular meeting of the go verning body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of P art 1 of Di vision 3 of Title 2) or the Ralph M.
Brown Act (Chapter 9 (commencing with Section 54950) of P art 1 of Division 2 of Title 5), as applicable, prior to eng aging in an y of the following:
(A) Requesting military equipment made a vailable pursuant to Section 2576a of Title 10 of the United States Code.
(B) Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting pri vate, local, state, or federal funds, in-kind donations, or other donations or transfers. (C) Acquiring military equipment either permanently or temporarily , including by borrowing or leasing.
(D) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body.
(E) Using any new or e xisting military equipment for a purpose, in a manner, or by a person not pre viously approved by the go verning body pursuant to this chapter.
(F) Soliciting or responding to a proposal for , or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment. (G) Acquiring military equipment through an y means not pro vided by this paragraph.
(2) No later than May 1, 2022, a la w enforcement agenc y seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall commence a governing body approval process in accordance with this section. If the go verning body does not appro ve the continuing use of military equipment, including by adoption pursuant to this subdivision of a military equipment use polic y submitted pursuant to subdi vision (b), within 180 days of submission of the proposed military equipment use policy to the go verning body, the la w enforcement agenc y shall cease its use of 92 Ch. 406 — 5 —
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the military equipment until it receives the approval of the governing body in accordance with this section.
(b) In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed military equipment use policy to the governing body and mak e those documents available on the law enforcement agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue. (c) The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a re gular meeting and provide for public comment in accordance with the Bagle y-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Di vision 3 of Title 2) or the Ralph M. Bro wn Act (Chapter 9 (commencing with Section 54950) of P art 1 of Di vision 2 of Title 5), as applicable.
(d) (1) The governing body shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The proposed military equipment use polic y will safe guard the public’s welfare, safety, civil rights, and civil liberties. (C) If purchasing the equipment, the equipment is reasonably cost effective compared to a vailable alternati ves that can achie ve the same objective of officer and civilian safety.
(D) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance. (2) In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
(e) (1) The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to rene w the ordinance at a re gular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of P art 1 of Di vision 3 of Title 2) or the Ralph M.
Brown Act (Chapter 9 (commencing with Section 54950) of P art 1 of Division 2 of Title 5), as applicable.
(2) The governing body shall determine, based on the annual military equipment report submitted pursuant to Section 7072, whether each type of military equipment identified in that report has complied with the standards for appro val set forth in subdi vision (d). If the go verning body determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of military equipment or require modifications 92 — 6 — Ch. 406
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to the military equipment use policy in a manner that will resolve the lack of compliance.
(f) Notwithstanding subdivisions (a) to (e), inclusive, if a city contracts with another entity for la w enforcement services, the city shall ha ve the authority to adopt a military equipment use policy based on local community needs.
7072. (a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the follo wing information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use.
(2) A summary of any complaints or concerns recei ved concerning the military equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year follo wing submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the ne xt year, the quantity sought for each type of military equipment.
(b) Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and con veniently located community engagement meeting, at which the general public may discuss and ask questions re garding the annual military equipment report and the la w enforcement agency’s funding, acquisition, or use of military equipment. 7073. (a) A state agency shall create a military equipment use polic y prior to engaging in any of the following:
(1) Requesting military equipment made a vailable pursuant to Section 2576a of Title 10 of the United States Code.
(2) Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting pri vate, local, state, or federal funds, in-kind donations, or other donations or transfers. (3) Acquiring military equipment either permanently or temporarily , including by borrowing or leasing.
92 Ch. 406 — 7 —
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(4) Collaborating with a law enforcement agency or another state agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body.
(5) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
(6)
Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, or to apply to receive, acquire, use, or collaborate in the use of, military equipment. (7)
Acquiring military equipment through any means not provided by this subdivision.
(b) No later than May 1, 2022, a state agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall create a military equipment use policy.
(c)
A state agency that is required to create a military equipment use policy pursuant to this section shall do both of the following within 180 days of completing the policy:
(1)
Publish the military equipment use policy on the agency’s internet website.
(2) Provide a copy of the military equipment use policy to the Governor or the Governor’s designee.
7074. The Legislature finds and declares that ensuring adequate oversight of the acquisition and use of military equipment is a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, this chapter applies to all cities, including charter cities and shall supersede any inconsistent provisions in the charter of any city, county, or city and county. 7075.
Nothing in this chapter shall preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.
SEC. 3.
The Legislature finds and declares that Section 1 of this act, which adds Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:
Requiring local agencies to hold public meetings prior to the acquisition of military equipment further exposes that activity to public scrutiny and enhances public access to information concerning the conduct of the people’s business.
SEC. 4.
No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district under this act would 92 —
8 — Ch. 406
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result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution.
O
92 Ch. 406 — 9 —
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Public Input for Proposed Policy on AB 481
Submission date:
6 May 2022, 2:33PM
Receipt number:
2 Related form version:
2 Please share your thoughts with us!
I went to the Ciy site titled: New State Law: Draft
Military Equipment Use Policy, Next Steps & Ways to
Share Input. On it was a "list" of military equipment
the PAPD has. This list is useless - it is simply a list of general categories, indeed by use, but this about
about law inforcement possessiong military
weapons/equipment. Example -
less lethal weapons
as a category is mentioned, but not what the weapons
are.
Thus - no transparency, no actual information about
the heart of the matter to the public. All hat, no cattle.
This is not acceptable.
Winter Dellenbach
Optional contact information...
1 of 2
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I went to the Ciy site titled: New State Law: Draft
Military Equipment Use Policy, Next Steps & Ways to
Share Input. On it was a "list" of military equipment
the PAPD has. This list is useless - it is simply a list of general categories, indeed by use, but this about
about law inforcement possessiong military
weapons/equipment. Example -
less lethal weapons
as a category is mentioned, but not what the weapons
are.
Thus - no transparency, no actual information about
the heart of the matter to the public. All hat, no cattle.
This is not acceptable.
Winter Dellenbach
2 of 2
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City of Palo Alto (ID # 14133)
City Council Staff Report
Meeting Date: 9/12/2022 Report Type: Information Reports
City of Palo Alto Page 1
Title: Semiannual Update on the Status of Capital Improvement Program Projects
From: City Manager
Lead Department: Public Works
Recommendation
This report is provided for information only and requires no Council action.
Executive Summary
The City Counc il and Palo Alto community can be proud of the City’s capital improvement program (CIP). The CIP represents major investments in infrastructure functionality and sustainability, funded largely through the 2014 Council Infrastructure Plan as well as utility rates and various other sources. The 2022 -2026 five-year CIP totaled $720.5 million for 170 projects as reviewed by the Council in its adoption of the FY 2022 Capital Budget. Since July 2016 , the City has completed 87 individual community -serving projects totaling over$284 million in improvements.
The CIP also represents a major effort for much of the City workforce. The following table summarizes the status of all projects for the six-month period of January to June 2022.
Project Type
Active Projects Construction
Phase
(excludes
Recurring)
Completed
One-Time Recurring
Buildings & Facilities 17 9 6 -
Parks & Open Space 9 9 1 1
Streets & Sidewalks 2 8 - -
Traffic & Transportation 8 4 1 -
Airport 4 - 1 -
Electric Fund 18 9 3 2
Fiber Optics Fund 1 2 - -
Gas Fund 2 4 1 -
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City of Palo Alto Page 2
Stormwater Management Fund 5 1 - -
Water Fund 4 7 2 -
Wastewater Collection Fund 1 4 1 -
Wastewater Treatment Fund 8 1 2 -
Totals 79 58 18 3
Background
This report provides Council with an update on the status of capital improvement program (CIP) projects and does not include Internal Service Funds Capital Projects (I nformation Technology and Vehicle). Prior to 2016, year -end and mid-year financial reports included very simple status updates on CIP projects. In contrast, thi s semiannual report provides more detailed and useful information for the Council and public regarding general fund and enterprise fund projects that appear on Council agendas, and will be visible throughout the community.
Discussion
Project Update Organization
The City has a robust capital improvement program, and many individual projects are in progress at any given time. The 2022-2026 five-year CIP totaled $720.5 million for 170 projects as reviewed by the Council as part of the Adoption of the FY 20 22 Capital Budget. The attached CIP project tables are intended to provide Council with a quick overview of each project, including budgetary information, the anticipated completion date, a brief descriptio n of the project scope, the status of the project, and upcoming activities including Council actions. Also included in the report is a list of all completed projects since the introduction of the Infrastructure Management System.
Major/Significant Projects Summary
The 2014 Council Infrastructure Plan is a major focus of staff’s capital improvement program efforts. The following table details the Total Project Budget and Total Actual Expenses through the second half of Fiscal Year 2022 for the Infrastructure Plan projects.
Significant milestones have be en achieved on the Infrastructure Plan projects since June 2020, even though construction delays occurred due to the COVID -19 pandemic. The Highway 101 Pedestrian/Bicycle Bridge project was completed in November 2021 and significant progress has been made on the last phase of the Charleston/Arastradero Corridor Project and on the Public Safety Building. Current Infrastructure Plan project schedules can be found at http://www.infrastructure.cityofpaloalto.org/
Council
Infrastructure Plan
Projects
CIP
Number Update Total Project
Budget
Total Actual
Expenses*
New Public Safety
Building PE-15001 Construction is underway with completion expected in fall 2023.
$118,037,80
4 $56,260,400
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City of Palo Alto Page 3
Bicycle and
Pedestrian
Transportation
Implementation Plan
PL-04010
Project on hold pending recent project
evaluation and review of future project
scoping.
$15,276,377 $9,568,815
New Downtown
Parking Garage PE-15007
Council directed staff to look at the
feasibility of partnering with a private
entity to develop new parking using
downtown in-lieu parking fees in
conjunction with housing or other uses,
including the use of City surface lots or
privately held parcels.
$7,188,899 $1,440,311
New California
Avenue Area Parking
Garage
PE-18000 Completed $50,149,954 $48,708,812
Charleston
Arastradero Corridor
Project
PE-13011
Phase 1 & 2 improvements are complete.
Phase 3 construction is underway with
completion expected fall 2022.
$20,788,951 $15,582,850
Fire Station 3
Replacement PE-15003 Completed $10,503,209 $10,583,157** Highway 101
Pedestrian/Bicycle
Overpass Project
PE-11011 Completed; project closeout in progress $22,962,969 $23,500,391***
Fire Station 4
Replacement PE-18004 A contract for design services was approved by Council in May 2022. $10,167,779 $315,210
Byxbee Park
Completion PE-18006 On hold pending completion of Baylands Comprehensive Conservation Plan. $3,699,189 $368,192
Downtown Parking
Guidance System PL-15002
A design/build contract was approved by
Council in August 2021 but could not be
bonded by the Contractor. A new
design/build RFP was issued in June 2022.
$2,815,468 $228,690
Total Project Budget and Total Actual Expenses $261,590,599 $166,556,828 *Expenses as of June 30, 2022
**Includes final settlement with contractor
***Includes final adjustments made due to salaries and benefits
Key considerations for the information presented in the project update tables include:
• Project status information is current as of June 2022 • The individual project tables align with the Capital Improvement Fund categories in the FY 2022-2026 capital budget: Buildings and Facilities, Parks and Open Space, Streets and Sidewalks, and Traffic and Transportation. Enterprise Fund projects follow the order of their respective Fund in the capital budget
• Department Technology Upgrades and Improvements projects and Cubberley Property Infrastructure Fund projects are included in the Buildings and Facilities table • Additional project information is available in the FY 2022-2026 capital budget • Each project table is divided into a section for one-time projects and a section for recurring projects that have ongoing annual funding
• Budgetary figures include staff oversight costs for projects to which staff costs have been allocated
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• The table of completed projects, provides a summary of all CIP projects completed since the Biannual CIP updates to council began in 2016. The data is sorted from most recent to oldest
Completed Projects
Projects completed in the second half of Fiscal Y ear 2022, since the last update in December 2021, from January 2022 to June 2022 include the following:
Capital Improvement Fund (general fund)
• Rinconada Park Improvements (PE-08001)
Electric Fund:
• Capacitor Bank Installation (EL-06001)
• Facility Relocation for Caltrain Modernization (EL-17007)
These c ompleted projects do not include the significant amount of annual work completed under ongoing recurring projects, such as streets and sidewalks repairs, parking lot maintenance, roofing replacements, and regular maintenance of Utilities assets.
Below are some photos of completed projects:
Rinconada Park Improvements (PE-08001)
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Projects Under Construction
Projects that are currently under construction include the following:
Capital Improvement Fund (general fund):
• Charleston-Arastradero Corridor Project (PE-13011)
• Civic Center Electrical Upgrade and EV Charger Installation (PE-17010) • Civic Center Waterproofing Study and Repairs (PE-15020) • Magical Bridge Playground Rubber and Synthetic Turf Resurfacing (PE-21003) • Municipal Service Center A, B and C Roof Replacement (PF-17000) • New Public Safety Building (PE-15001)
• Performing Arts Venues Seat Replacement (AC-18000)
Airport Fund
• Airport Apron Reconstruction (AP-16000)
Electric Fund
• Inter Substation Line Protection Relay (EL-17005)
• Rebuild Underground District 24 (EL-10006)
• Substation Physical Security (EL-16003)
Gas Fund
• Gas Main Replacement Project 23 (GS-13001)
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Wastewater Collection Fund
• Wastewater Collection System Rehabilitation Augmentation Project 30 (WC-17001)
Wastewater Treatment Fund
• Primary Sedimentation Tank Rehabilitation (WQ-14003)
Water Fund
• Water Main Replacement Project 28 (WS-14001)
• Water Tank Seismic System Upgrades (WS-09000)
As described above for completed projects, the li st of projects under construction does not include work currently being conducted under recurring CIP projects.
Below are some photos of projects under construction:
New Public Safety Building (PE-15001)
Public Safety Building Update
The Public Safety Building project made significant progress in Fiscal Year 2022. All decks were poured, and the building was topped out in June. As of June 2022, construction is 50% complete and 54% of the project’s construction contingency has been used. Staff continues to coordinate with the City Auditor, Baker Tilly, on the Public Safety Building Construction Audit by providing project documents on a monthly basis. Staff is starting to work on procurement packages for Furniture, Fixtures, and Equipment (FF&E) and will b e coming to Council for contract approvals starting this fall. Additionally, a cross -departmental staff team is meeting monthly to review and coordinate construction of the Public Safety Building and other projects in the California Avenue area, with a goal of communicating and mitigating the impacts. 16 Packet Pg. 184
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Boulware Park Improvements Update
The Boulware Park Improvements project is of particular community interest as it will both improve the existing park and incorporate the Birch Street property acquired by the City in Fiscal Year 2019 into the park. Design of the project is complete. It is expected to go out to bid in October 2022, with construction beginning in January or February 2023.
Capital Improvements of Note Implemented by Other Agencies El Camino Real:
El Camino Real (State Highway 82) is maintained by Caltrans. Pavement Condition Index scores for El Camino Real are significantly lower than the average for Palo Alto streets. Staff has been communicating with Caltrans about the upcoming plans to repave El Camino Real from the Mountain View to Menlo Park borders. Currently, this work is planned for 2023.
Caltrain Electrification:
The majority of construction for Caltrain Electrification in the City of Palo Alto has been completed, including the install ation of all of the foundations, poles and wires for the project within the City. Construction is continuing at the Paralleling Station near Page Mill Road which is now scheduled to be complete in fall 2022. In March 2022, Caltrain celebrated the arrival of the first new electric trains which will begin testing in San Jose and Santa Clara this fall. Pictures of the new electric trains can be found at https://calmod.org/gallery/. The Caltrain Electrification Project is scheduled to be complete in fall 2024.
Palo Alto Flood Basin Tide Gate Replacement Project:
Santa Clara Valley Water District (Valley Water) is working on a project to replace the existing tide gate structures built in 1957. The 90% Plans, Specific ations and Engineer’s Estimate (PS&E) were submitted to Palo Alto in February 2022 for review and comment. Staff provided comments in March 2022. Valley Water continues to work with the regulatory agencies to secure the permits required to start constructi on, which they anticipate will start in September 2023 with completion in 2027.
Resource Impact
Funding for the projects discussed in this report is provided in the Fiscal Year 2022 Adopted Capital Budget and 2022-2026 Five-Year CIP.
Stakeholder Engagement
Stakeholder engagement is conducted separately for each project.
Attachments:
• Attachment16.a: Attachment A: CIP Biannual Updates
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ATTACHMENT A JUNE 2022
Semiannual Update on the Status of Capital Improvement Program Projects Capital Improvement Fund CIP Projects
Buildings and Facilities Projects
Parks and Open Space Projects
Streets and Sidewalks Projects
Traffic and Transportation Projects
Enterprise Fund CIP Projects
Airport Projects
Electric Projects
Fiber Optics Projects
Gas Projects
Stormwater Management Projects
Wastewater Collection Projects
Wastewater Treatment Projects
Water Projects
List of Completed Projects
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Buildings and Facilities Projects Status as of June 2022 Buildings and Facilities Projects – Page 1 of 8
One‐Time Projects
Animal Shelter
Renovation
(PE‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,843,210 $3,967,759 Public Works Design Summer 2023 Project Status: This project installs interim facility improvements to the Animal Shelter that accompany the agreement for operation of the shelter by Pets in Need approved by City Council in November 2018. The medical area upgrades and the modular office building are complete. The new kennel addition has been submitted for building permit. Project was placed on hold following receipt of Pets‐In‐Need's letter providing one‐year notification of termination of the agreement between Pets‐In‐Need and the City. Public Works and Community Service Department staff are reviewing the project as negotiations continue on a new agreement.
Automated External
Defibrillator
Replacement
(FD‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $167,019 $237,500 Fire Department Procurement Summer 2022 Project Status: This project replaces the entire complement of Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles, which currently totals 93 AEDs. The RFP process was completed in fall 2021 and the contract is currently underway. The new AEDs have been purchased and will be deployed in summer 2022.
City Facilities
Assessment and
Record Plan
Management
System
(PE‐20002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $344,687 Public Works Construction Winter 2023
Project Status: The Kitchell Report in 2008 summarized the last City‐wide facility condition assessment. A new facility condition assessment is warranted per the City’s APWA reaccreditation requirements. All City facilities will be assessed to bring current the “catch‐up” and “keep up” costs. In addition, an electrification assessment will be included to help the City reach its sustainability goals for 2030. Staff is evaluating if the current asset management system can be utilized to meet the needs of an Electronic Records Management System. Council awarded the contract in April 2022. The Facility Condition and Electrification assessment pilot project at the Municipal Service Center began in June 2022.
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City Hall Space
Planning
(PE‐19000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,306 $682,900 Public Works Pre‐Design Fall 2024
Project Status: This project involves space planning to determine future workgroup space needs and programming for the City Hall office building focused primarily on the areas that will be vacated once the new Public Safety Building is complete and occupied. The project will include preliminary design of the space following the initial feasibility phase.
Civic Center
Electrical Upgrade
& EV Charger
Installation
(PE‐17010)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $438,689 $1,016,519 Public Works Design Spring 2023 Project Status: This project installed EV chargers in existing downtown garages and will replace the aging Civic Center electrical switchgear and motor control centers. Five new dual head EV chargers were installed in the Civic Center garage. Two new dual head EV chargers were installed in the Bryant Street garage. Six new dual head EV chargers were installed at the Webster Street garage. EV charger construction was completed in December 2021.
A contract was awarded in June 2021 for the design of the Civic Center switchgear replacement and is currently underway.
Civic Center Fire
Life Safety
Upgrades
(PE‐18016)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $260,687 $642,681 Public Works Design Spring 2023
Project Status: This project will assess, update, and replace the Civic Center fire alarm system. The fire life safety system is approaching the end of its useful life. The fire alarm panel and associated equipment need an upgrade to meet current code requirements. The award of a design‐build contract was approved by Council in June 2021 and design was delayed due to staffing shortages at the design‐build firm. Plans were submitted for permits in June 2022, and construction is expected to begin in summer 2022.
Civic Center
Waterproofing
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $264,021 $721,546 Public Works Construction Summer 2022
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Study and Repairs
(PE‐15020)
Project Status: This project includes a condition assessment of the Civic Center plaza deck structural system. In late 2016, RDH Building Science, Inc. determined that the expansion joint on the plaza could be repaired. The scope expanded to include replacing the waterproof coatings on the inside of the plaza perimeter planter boxes.
Construction on the waterproofing joint began in May 2022 and is expected to be completed by September 2022.
Fire Station 4
Replacement
(PE‐18004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $315,210 $10,167,779 Public Works Design Fall 2025
Project Status: This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Consultant contract was approved by Council on May 23, 2022 for the first phase of design to start summer 2022.
Extrication Tool
Replacement
(FD‐22000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $298,200 Fire Department Procurement Fall 2022
Project Status: This project provides funding for the replacement of all extrication tools for the Fire Department.
Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces. Some equipment will be purchased in summer 2022, and staff is working with the Purchasing Department to complete orders for all additional equipment. It is expected to be in use by fall 2022.
JMZ Renovation
(AC‐18001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,482,539 $4,474,903 Community Services Construction Spring 2024 Project Status: This project provided for the relocation of the Junior Museum and Zoo to Cubberley for two years while a new JMZ was being built, tenant improvements to the Cubberley Auditorium and then removal of tenant improvements post‐construction. Construction of the new Junior Museum and Zoo was completed and opened to the public on November 12, 2021. Staff are working with purchasing to complete orders for final equipment
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and contracts for some limited improvements. An additional federal grant associated with this CIP funds a portion of the California Dinosaur’s den to be completed in spring 2024.
Library Automated
Material Handling
LB‐21000
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $106,891 $1,060,300 Library Design Winter 2023
Project Status: This project is to provide the design and construction of three new Automated Material Handling (AMH) Systems for the College Terrace, Children’s, and Downtown Libraries. AMH systems efficiently sort returned library materials based on the Radio Frequency Identification Devices (RFID) on the materials. Design is in process and obtaining planning entitlements. Children’s Library is to be constructed first.
Municipal Service
Center A, B, & C
Roof Replacement
(PF‐17000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,692,733 $2,173,683 Public Works Construction Summer 2022 Project Status: This project will replace the existing MSC roofs. The existing asphalt and gravel roofs have reached the end of their useful life and need to be replaced. The new roofs will meet current cool roofing codes to optimize energy efficiency. Council approved a construction contract in June 2021 and construction is expected to be complete by summer 2022.
Municipal Service
Center Lighting,
Mechanical, and
Electrical
Improvements
(PF‐16006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $983,633 $8,001,422 Public Works Design Summer 2023 Project Status: This project replaces original mechanical, electrical, and lighting systems installed in 1966. It also includes design and construction for office renovations for the Zero Waste group. In 2019, a single bid for the site‐ wide mechanical and electrical upgrades exceeded the available budget. Additional funding was added for FY 2020 and design revisions were needed to better prepare the site for future electrification. A new contract with the design consultant was awarded on June 20, 2022 to fund the design revisions.
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New Downtown
Parking Garage
(PE‐15007)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,440,311 $7,188,899 Public Works Design Spring 2024 Project Status: This project was intended to provide a new parking structure in the University Avenue commercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. The project received ARB approval in July 2018. In February 2019, the City Council certified the EIR by adopting the Resolution and Mitigation Monitoring and Reporting Program. The Record of Land Use Action was also approved. As part of the FY 2021 budget strategy, all Capital Improvement Fund funding has been removed and only the downtown parking in‐lieu fee funding remains for this project. In December 2021, Council directed staff to look at the feasibility of partnering with a private entity to develop new parking using downtown in‐lieu parking fees in conjunction with housing or other uses, including the use of City surface lots or privately held parcels.
New Public Safety
Building
(PE‐15001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $56,260,400 $ 118,037,804 Public Works Construction Fall 2023 Project Status: This project will provide a new, modern Public Safety Building (PSB) that will meet essential services standards and the current and future needs of the public safety departments. The PSB and new garage in the California Avenue business district are now an integrated project and both are part of the 2014 Council Infrastructure Plan. Construction on the PSB started in March 2021 and will continue through fall 2023. The structural concrete columns and decks were completed in June 2022 .
Performing Arts
Venues Seat
Replacement
(AC‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $90,554 $470,600 Community Services Construction Summer 2023 Project Status: This project will replace all the seats in the Community and Children’s Theatres. Staff hired a consultant to design the seat replacements and ADA upgrades for the Children’s Theater’s portion of the project.
Additional funding was added for FY 2023 to handle the Community Theater portion. A contract for the Children’s Theater seats replacement was awarded in spring 2022 with construction expected to be complete in fall 2022.
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Water, Gas,
Wastewater Office
Remodel
(PE‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $307,215 $874,389 Public Works Procurement Fall 2022 Project Status: This project incorporates renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The current space no longer meets the operational needs of the department. This project reconfigures the space in a more efficient design for department operations and to replace aging furniture and finishes. The new work area will include a small reception area, a renovated kitchen and printer area, additional offices and cubicles, upgrades to the HVAC system, lighting improvements and fire life safety systems upgrade. The project is currently being solicited for construction bids, and is expected to be completed by fall 2022.
Recurring Projects
Americans With
Disabilities Act
Compliance
(PF‐93009)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $124,143 $789,821 Public Works N/A Recurring
Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restrooms, drinking fountains, and counters. An updated ADA Transition Plan was adopted by Council in June 2021. Staff set up Sharepoint for internal access to the ADA Transition Plan in order to track and document the City’s progress. Staff will be procuring new software in summer 2022 that will allow staff to identify and log new barriers, track grievances from the public, and update the ADA Transition Plan Report.
Building Systems
Improvements
(PF‐01003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $40,213 $1,025,091 Public Works N/A Recurring
Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for City facilities. This CIP was partially defunded because of COVID budget cuts. The new cooling tower media replacement
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originally scheduled for winter 2020 has been delayed until FY 2022. A consultant has been selected to develop design drawings for the replacement of the Utility Control Center (UCC) generator. A contractor has been selected for the tennis courts lighting upgrade project. Design drawings for the UCC generator project are complete. The tennis and pickle ball courts lighting and controls upgrade project was completed in March 2022.
City Facility
Parking Lot
Maintenance
(PE‐09003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $319,943 $308,920 Public Works N/A Recurring
Project Status: This project maintains parking lots and walkways at City facilities. No work has been performed at City facility parking lots in FY 2022.
Cubberley Repairs
(CB‐17001)
Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion $104,426 $393,347 Public Works N/A Recurring
Project Status: This project is for general maintenance needs of the Cubberley campus. Due to a staffing shortage, no further work has been done in FY 2022. Staff is currently assessing water damage to the gymnasium following crawlspace flooding in early 2022.
Cubberley Roof
Replacements
(CB‐16002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $58,657 $1,123,020 Public Works N/A Recurring
Project Status: This project replaces existing roofs at Cubberley Community Center. The project to reroof Wing H was bid in December 2021. The roof replacement work from the previous year for Wings F and FH was completed in April 2022. The roof for Wing H is scheduled to be completed in September 2022.
Facility Interior
Finishes
Replacement
(PF‐02022)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $51,273 $708,100 Public Works N/A Recurring
Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, and fixed office furniture, doors, windows, and associated fire/life safety,
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mechanical, electrical and plumbing code compliance requirements. Remodel of the City Auditor’s Office was recently completed to create more meeting spaces, transient staff desk stations, and a mother’s nursing room.
Design of modifications to the Revenue Collections office area on Level G will begin in fall 2022.
Police Video
Recording Systems
Replacement
(PD‐20000)
Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion $48,482 $193,200 Police Department N/A Recurring
Project Status: This project maintains the Palo Alto Police Department video recording systems used to record events in the field with up to five in‐car cameras as well as body‐worn cameras (BWC). In‐car units were added to new vehicles as they came into service in FY 2022 and a local server was upgraded.
Roofing
Replacement
(PF‐00006)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $129,604 $910,744 Public Works N/A Recurring
Project Status: This project replaces existing roofs at City facilities that have outlived their useful lifespans. The roof replacement for the Ventura Community Center has been completed. The Animal Shelter roof recoating has been delayed due to roof modifications required for the current remodel of the facility. Staff is working on the design for the Peers Park Field House roof replacement. The project to repair the roof and gutter at Mitchell Park Library has been awarded and is scheduled to be completed by September 2022.
University Avenue
Parking
Improvements
(PF‐14003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $22,265 $197,600 Public Works N/A Recurring
Project Status: This project maintains parking lots and parking structures within the University Avenue Downtown Business Parking District. With the completion of work on Parking Lot C in spring 2019, all University Avenue parking district lots have been resurfaced and no additional work is planned at this time.
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One‐Time Projects
Boulware Park
Improvements
(PE‐17005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $405,776 $4,083,101 Public Works Design Spring 2023 Project Status: This park renovation project was initially planned in FY 2018 but was postponed due to project priorities and potential purchase of the adjacent AT&T lot located at 3350 Birch Street. In fall 2019, the lot was purchased by the City. In response to the purchase, the City utilized the funding for the initial renovation project for preliminary design and outreach for both the existing park and the newly purchased park land. Additional funding was requested as part of the FY 2021 CIP process to implement park renovations for the existing Boulware Park and the new park land.
In 2020, a Parks and Recreation Commission meeting and two community meetings were held to obtain input on project design. A Park Improvement Ordinance for the improvements was adopted by the City Council in October 2021.
The project is anticipated to go out to bid in fall 2022 and begin construction in winter 2023.
Byxbee Park
Completion
(PE‐18006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $368,192 $3,699,189 Public Works Pre‐Design Spring 2025 Project Status: This project allows for the remaining improvements to Byxbee Park that follows the completion of the landfill capping work. The Baylands Comprehensive Conservation Plan (BCCP), which is currently undergoing CEQA analysis, will include recommendations on the scope of the Byxbee Park project. The BCCP and the conceptual plan for Byxbee Park are anticipated to be completed in summer 2022. The project has been moved to fiscal year 2024 due to staffing constraints.
Cameron Park
Improvements
(PG‐14002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $136,134 $236,419 Community Services Procurement Winter 2023 Project Status: This project upgrades and renovates safety and accessibility features at Cameron Park with a primary focus on the park playground. Community meetings were held in May and July 2020 in addition to the Parks and Recreation Commission discussion in September 2020. A park improvement ordinance was approved by Council in February 2021. The project went out to bid in May 2022 and construction will start in summer 2022.
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Cubberley Field
Restroom
(CB‐17002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $190,668 $455,367 Public Works Design Winter 2023
Project Status: This project will install a new restroom in the sports field area of the Cubberley Community Center.
Design for the project started in fall 2018 along with public outreach. A community meeting was held, and the Parks and Recreation Commission reviewed the project in November 2018. The project design needs to be completed prior to review by the Architectural Review Board (ARB). Due to staffing constraints and other priorities, the restroom installation moved to fiscal year 2023. Staff assessed the feasibility of on‐site utilities connection and reviewed design and specifications of a prefabricated restroom building to incorporate in the final design for ARB review.
Foothills Nature
Preserve
Boronda Lake
Dock
Replacement
(OS‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $230,700 Public Works Pre‐design Fall 2023
Project Status: This project replaces an aged and deteriorating Boronda Lake Dock located in the Foothills Nature Preserve. Due to staffing constraints, the design for this project is on hold until fall 2022.
Foothills Nature
Preserve Dam
Seepage
Investigation
and Repairs
(PE‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $32,400 Public Works Pre‐design Spring 2023
Project Status: This project will study a location of historic seepage from the Foothills Nature Preserve Dam at the sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench backfill around the pipe that returns shallow groundwater to Boronda Lake. This project will locate and investigate the pipe and trench backfill material. Due to staffing constraints and other priorities, this project has been moved to FY 2023.
Magical Bridge
Playground
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $145,782 $891,600 Community Services Construction Winter 2023
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Rubber and
Synthetic Turf
Resurfacing
(PE‐21003)
Project Status: This project will replace rubberized and synthetic turf surfacing in the playground and will repair or replace play equipment including swings, climbing net, and playhouse. An IFB was issued in November 2021 and Council awarded a construction contract in spring 2022. The project construction is anticipated to begin in September 2022.
Ramos Park
Improvements
(PG‐14000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2 $227,772 Community Services Design Spring 2023
Project Status: This project includes safety and accessibility improvements at Ramos Park. The work includes replacing the existing park playground, benches, drinking fountains, and resurfacing the basketball court playing surface. A Park Improvement Ordinance (PIO) for these improvements went to the Parks and Recreation Commission in December 2020. Council approved the PIO in spring 2021. The project will go out to bid in summer 2022 and construction is planned for fall 2022.
Rinconada Park
Improvements
(PE‐08001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,646,247 $9,356,891 Public Works Completed Spring 2022 Project Status: This project provides upgrades to safety, site amenities, playground facilities, a new restroom, irrigation, drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the Rinconada Long Range Plan (LRP). Construction started in August 2021 and construction was completed in spring 2022.
A new restroom that was removed from the park improvements from FY 2022 is now planned for design and construction in FY 2023. According to the LRP, future improvement phases will include improvements to the eastern half of the park by FY 2026 including pathway improvements, new restroom, ADA upgrades, planting, irrigation, lighting, and site furnishings. The design and construction of a restroom building with a family changing room and locker room facilities is anticipated in FY 2024.
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Recurring Projects
Art in Public
Spaces
(AC‐86017)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $138,347 $1,704,694 Community Services N/A Recurring Project Status: This project provides the ongoing temporary and permanent artworks throughout the City. The FY 2022 budget funded temporary murals at the Public Safety Building construction site, the Code: ART festival in October, the installation of permanent artworks for the Highway 101 Bike and Pedestrian Bridge, the Junior Museum and Zoo, the initiation of the King Artist in‐Residence program, and forty Art Lift Microgrant projects throughout the City. Projects in process include the ongoing King Artist‐in‐Residence including temporary artwork for King Plaza, completion and installation of permanent artwork for the Charleston‐Arastradero Corridor, and permanent artworks at the Public Safety Building, design development for permanent artwork at Fire Station 4, as well as a new series of Art Lift Microgrants, and implementation of the California Avenue Public Art Plan.
Athletic Courts
Resurfacing
(PG‐06001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $13,170 $323,840 Community Services N/A Recurring
Project Status: This project repairs and resurfaces tennis and basketball courts in various Palo Alto parks. The basketball court at Ramos Park was re‐lined and new tennis court posts were installed at Greene Middle School in winter 2022. A contract for resurfacing the tennis courts at Cubberley Community Center and Peers Park was issued in April 2022. The resurfacing work began in May and the courts at Cubberley Community Center were completed in June 2022. The resurfacing at Peers Park tennis courts will be completed in early summer 2022.
Benches, Signage,
Walkways,
Perimeter
Landscaping
(PG‐06003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $195,411 $191,000 Community Services N/A Recurring
Project Status: This project restores and replaces existing benches, signage, fencing, walkways, and landscaping at various City facilities. In winter 2022, decomposed granite walkways were repaired and leveled at Mitchell Park, Bol Park, and Seale Park. Athletic court signs were updated and replaced to reflect changes to court shared use rules at
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Mitchell Park. In spring 2022, trash receptacles at Heritage Park and Johnson Park were replaced with sorting enclosures for landfill, recycling, and compost, and seat bench repairs were performed at Peers Park.
Dog Park
Installation and
Renovation
(PG‐18001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $100 $163,400 Community Services N/A Recurring
Project Status: This project enables the construction of dog parks at various City parks and facilities that currently do not have dog parks, as well as renovating existing dog parks. A new dog park will be added at Boulware Park during the Boulware Park Improvement Project scheduled for fall 2022. A community meeting to discuss enlarging the dog park at Mitchell Park was held in May and the results will be discussed at a Parks and Recreation Commission meeting in summer 2022.
Off‐Road Pathway
Resurfacing and
Repair
(OS‐09001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $55,739 $155,657 Public Works N/A Recurring
Project Status: This project resurfaces failing and broken pathways within the City. Pathways are chosen based on inspections and resident requests. The Adobe Creek Reach Trail construction was completed with the Highway 101 Pedestrian and Bicycle Overcrossing Project in November 2021. A pedestrian pathway through Hoover Park was replaced in December 2021. No additional repairs were performed in winter and spring of 2022.
Open Space Lakes
and Pond
Maintenance
(OS‐00002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $31,150 $62,600 Community Services N/A Recurring
Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. A new three‐year maintenance contract was awarded in 2021 which included three phases of vegetation removal once per year. The second pond servicing for the removal of aquatic vegetation was completed in spring 2022.
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Open Space Trails
and Amenities
(OS‐00001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $513,143 $232,000 Community Services N/A Recurring
Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills, Baylands, and Pearson‐Arastradero Nature Preserves. In fall 2021, a new three‐year trail maintenance contract was awarded.
Work performed in the second half of FY 2022 included reconstruction of the Woodland Star trail and clearing of ditches in Pearson‐Arastradero Preserve, gravel repair around Boronda Lake, bridge repair in Wildhorse Valley, some fire break maintenance, and gravel repair of the utility yard at Foothills Nature Preserve.
Parks and Open
Space Emergency
Repairs
(PG‐09002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $202,069 $188,500 Community Services N/A Recurring
Project Status: This project replaces or repairs playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism or structural failure. Playground and pathway repairs were completed at Peers Park, Mitchell Park, and Johnson Park. Paver repairs near the playground at Johnson Park was completed in May 2022.
Park Restroom
Installation
(PG‐19000)
Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion $16,962 $467,240 Community Services N/A Recurring
Project Status: This project installs new restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated. A Park Improvement Ordinance (PIO) for adding a new restroom at Ramos Park was reviewed and recommended for Council approval by the Parks and Recreation Commission in December 2020.
Council approved the PIO in March 2021. Staff is working on a Ramos Park restroom preliminary design and preparing the materials for the upcoming ARB review. Due to staffing constraints and other priorities, the restroom installation is anticipated to occur in summer 2023.
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Streets and Sidewalks Projects Status as of June 2022
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One‐Time Projects
California Avenue
District Gateway
Signs
(PE‐17004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $21,436 $150,488 Public Works Design Summer 2022
Project Status: This project includes the design and replacement of two existing gateway signs for the California Avenue business district. Public outreach was completed in winter 2021. The Birch Street off‐ramp sign is scheduled to be replaced in summer 2022. The California Avenue gateway sign has been put on temporary hold.
Newell Road
San
Francisquito
Creek Bridge
Replacement
(PE‐12011)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,098,507 $18,227,483 Public Works Design Spring 2024 Project Status: This project removes and replaces the Newell Road bridge over San Francisquito Creek with a clear span to allow the channel to convey up to the natural capacity of the San Francisquito Creek, approximately 7,500 cubic feet per second, and improved safety for vehicular, bicycle, and pedestrian traffic. The project is being closely coordinated with the City of East Palo Alto, Santa Clara Valley Water District, and the San Francisquito Creek Joint Powers Authority (JPA). The design consultant amendment and cooperative agreement with the City of East Palo Alto were approved by Council in June 2021. Work to advance the design and prepare regulatory permit applications began in summer 2021. The Bridge Type Selection Report was submitted to Caltrans in September 2021 and approved in January 2022. Staff continues to work with Santa Clara Valley Water District to amend the funding agreement and anticipates taking the agreement to Council for approval in fall 2022. The consultant issued the 65% Plans in February 2022 and staff submitted comments in March. The revised 90% Plan Specification & Estimate package was resubmitted in June 2022.
Recurring Projects
City Bridge
Improvements
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $9,746 $223,400 Public Works N/A Recurring
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(PE‐20001) Project Status: This project includes bridge inspections, maintenance, repair, and an improvement program over the next five years. This program will include on‐going inspections to report physical changes to the structures, recommendations for work to be done, and additional information to meet functional and structural standards in accordance with industry standards. Staff hired an on‐call structural engineering firm to assist with the bridge inspection and repair program. Staff prioritized and completed inspections of twenty‐five bridge and culvert structures in spring 2022. Staff is prioritizing repair projects to complete in FY 2023.
Curb and Gutter
Repairs
(PO‐12001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $339,713 $144,785 Public Works N/A Recurring
Project Status: This project repairs curbs and gutters uplifted by tree roots. The FY 2021 & FY 2022 Street Maintenance Projects replaced 640 linear feet of Type A gutter and 40 linear feet of Type B gutter in the second half of FY 2022.
San Francisquito
Creek Joint
Powers
Authority
Ongoing Creek
Projects
(PE‐22000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $61,000 Public Works N/A Recurring
Project Status: This project provides funding for studies and completion of the design for the San Francisquito Creek Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Section 205 (CAP 205) study. Completion of the CAP 205 study will make the channel widening components eligible for federal funding and will help fund the construction of the upstream project and address elements of the JPA’s comprehensive flood management program.
Sidewalk Repairs
(PO‐89003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $947,768 $622,599 Public Works N/A Recurring
Project Status: This project repairs and replaces broken and uplifted sidewalks. The program completed all twenty‐ three sidewalk districts in 2017, a thirty‐year (1986–2017) sidewalk repair district cycle. Council approved a sidewalk assessment contract in November 2017 to evaluate the sidewalk program and assess potential improvements to the
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current district‐based program. Staff used this assessment to compile a list of areas that require prompt action at varying locations throughout Palo Alto. These priority locations were repaired in FY 2020. Funding was reduced in FY 2022 as part of the FY 2022 Capital Improvement Program budget strategy. Remaining funding will be used to perform emergency maintenance and spot repairs. The FY 2021 & FY 2022 Street Resurfacing Projects replaced 3,160 square feet of broken and uplifted sidewalks at locations reported through Palo Alto 311 in the second half of FY 2022.
Sign Reflectivity
Upgrade
(PO‐11000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $31,358 $69,800 Public Works N/A Recurring
Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list of signs not meeting the minimum requirement is derived from MUTCD approved Nighttime Visual Inspection surveys.
Due to Covid‐19 and understaffing, there were no new signs identified for reflectivity replacement.
Street Lights
Improvements
(PO‐05054)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $183,186 $112,400 Public Works N/A Recurring
Project Status: This project replaces streetlights, including poles, pole foundations, luminaires and wiring as needed to restore or improve street lighting. There were seven knockdown locations, including three with substructure repairs completed in FY 2022.
Street
Maintenance
(PE‐86070)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $8,556,531 $2,804,686 Public Works N/A Recurring
Project Status: This project includes the annual resurfacing, micro‐seal, crack seal, and reconstruction of various city streets. This project funds the street maintenance work that supports Council’s adopted goal of achieving a citywide average pavement condition index (PCI) score of 85, representing very good or excellent conditions, by 2019. The citywide PCI goal of 85 was met at the end of calendar year 2018, and the emphasis has been shifted to maintaining the 85 score while addressing the remaining streets with PCI scores less than 60. The FY 2022 Street Resurfacing
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Project is under construction and will repave 2.63 lane miles of arterial and residential streets with PCI’s averaging 46 and expecting to complete construction in summer 2022. This will help maintain and improve the City’s Pavement Condition Index (PCI) beyond its average of 83 and will address many streets whose PCI scores fall below the City’s minimum goal of 60.
Thermoplastic
Lane Marking
and Striping
(PO‐11001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $101,800 Public Works N/A Recurring
Project Status: This project maintains the thermoplastic markings on roadways. Thermoplastic lane marking and striping is incorporated into annual Pavement Preventive Maintenance Projects. No new thermoplastic markings and striping were installed in the second half of FY 2022.
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Traffic and Transportation Projects Status as of June 2022 Traffic and Transportation Projects – Page 1 of 6
One‐Time Projects
Charleston
Arastradero
Corridor Project
(PE‐13011)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $15,582,850 $20,788,951 Public Works Construction Fall 2022 Project Status: This project is part of the 2014 Council Infrastructure Plan. It will reconfigure the Charleston Arastradero Corridor to provide new landscaped median islands, bulb outs, enhanced bike lanes, traffic signal improvements, and new street trees to complement the new lane configurations that were approved for permanent retention. Phase 1 (Arastradero Road between Foothill Expressway to Clemo Avenue) and Phase 2 (Charleston Road from Alma Street to Middlefield Road) were completed in 2020. Phase 3 (Arastradero Road from Los Palos Avenue to El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield Road to San Antonio Road) was approved by Council in June 2021. Construction of Phase 3 is ongoing. The contractor has completed paving East Charleston Road from Middlefield Road to San Antonio Road and West Charleston Road from El Camino Real to Alma Street. Final striping and median island curbs on West Charleston Road and East Charleston Road have been completed. The contractor started irrigation and landscaping installation on East Charleston Road and West Charleston Road in June 2022. Construction is anticipated to be completed by fall 2022.
Churchill Avenue
Enhanced
Bikeway
(PL‐14000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $315,398 $4,040,908 Office of Transportation Design Fall 2024 Project Status: This project includes planning, design and construction of a shared‐use path along the north side of Churchill Avenue between the existing shared‐use path at Castilleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right‐turn lane. The project is anticipated to gain PAUSD approval and will go out to bid in early 2023.
Construction is anticipated to be completed by fall 2024.
Churchill Avenue
Alma Street
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $203,918 $5,099,300 Office of Transportation Design Winter 2024
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Railroad Crossing
Safety
Improvements
(PL‐20000)
Project Status: This project is a railroad crossing improvement project to enhance safety at the intersection of Churchill Avenue and Alma Street. This crossing was identified for possible funding for hazard elimination and safety improvements through the Federal Section 130 funds. Design includes traffic signal modifications, street lighting improvements, roadway resurfacing, sidewalk realignment and/or widening, drainage improvements, utility relocations, signage, and striping. Council approved the concept plan in May 2021 after community outreach. Staff is currently working with Caltrain, Caltrans, and California Public Utilities Commission (CPUC). The design plans reached completion in early 2022. Staff is coordinating with the Joint Power Board for CPUC approval to move forward with construction. Staff is preparing bid documents for construction to be released in fall 2022.
Construction is anticipated to begin in early 2023.
Downtown
Automated
Parking
Guidance
Systems, Access
Controls &
Revenue
Collection
Equipment
(PL‐15002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $228,690 $2,815,468 Office of Transportation Design Winter 2023 Project Status: This project includes design and installation of new downtown parking guidance systems, access controls and revenue collection equipment that will be coordinated with both the Downtown Parking Wayfinding, PL‐15004 project and the 2016 Downtown Parking Management. Staff contracted with Dixon Resources for additional management support in design and procurement for the system installation in the Downtown garages on University Avenue. In fall 2020, staff released a design‐build RFP for a camera‐based parking guidance system similarly installed at the new California Avenue Parking Garage. Council awarded the design‐build contract in August 2021, however, the City rescinded its notice to award due to insufficient bonding by the contractor. The Downtown Automated Parking Guidance Systems procurement was reissued in June 2022.
Emergency
Vehicle Traffic
Signal
Preemption
System Pilot
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $486,422 $686,322 Fire Department Procurement Fall 2022 Project Status: This project will purchase and implement an emergency vehicle preemption system pilot project.
The system will integrate with the City’s current traffic signal management system and with the City’s computer‐ aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles.
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(PL‐19000) This project is a pilot on 25 intersections. The traffic signal controls software were updated in spring 2020 and staff is working with our CAD and Signal System vendors to integrate the two systems for communication across the two platforms. Purchasing is drafting the contract for the plug‐in software and staff expects the project will be complete by fall 2022.
Quarry Road
Improvements
and
Transit Center
Access
(PL‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,282,050 $3,130,759 Office of Transportation Pre‐Design Fall 2024 Project Status: This project includes the planning, design, and construction of bicycle, pedestrian, and transit access improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, improved access to transit stops, roadway improvements for transit access, and signal modification. Planning, design, and construction of bicycle lanes and pedestrian improvements between the Palo Alto Transit Center bus depot and the intersection of Quarry Road and El Camino Real, and between El Camino Real and Welch Road have been completed. The next phase of the project will provide the transit access from Quarry Road to the Transit Center. The City is working with Stanford on evaluating the land ownership and entitlements before proceeding with design of such improvements.
Railroad Grade
Separation and
Safety
Improvements
(PL‐17001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,836,455 $15,883,876 Office of Transportation Pre‐Design Fall 2025 Project Status: This project is a community‐based process to advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of a Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. This capital project provides funds to perform preliminary engineering design, conduct project related studies, and to prepare environmental documents for the project. The consultant in collaboration with the community prepared several conceptual plans for grade separations. In 2019, City Council established the Expanded Community Advisory Panel (XCAP) for reviewing the selected nine alternatives at the three crossing locations (Churchill Avenue, Meadow Drive and Charleston Road) to provide recommendation to the City Council. XCAP
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delivered its final report to Council in March and April 2021. In early 2021, Council performed the review of the alternatives under consideration and eliminated the two south Palo Alto Tunnel Alternatives. Later in the year, upon further review, Council eliminated viaduct alternatives from further consideration for all three crossing locations. In addition, Council selected the partial underpass alternatives as preferred alternative for Churchill Avenue crossing.
The Churchill Closure with mitigations was recommended as an alternative. Council directed staff to perform additional studies to review geotechnical conditions, refine the underpass/partial underpass alternatives, and to reconvene the Rail Committee and discuss the financial considerations. The consultant contract amendment was approved in May 2022. Staff will seek Rail Committee direction in the review of additional studies for the development of Project Alternatives for City Council Approval.
University Ave
Streetscape
Project
(PE‐21004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $17,947 $175,000 Public Works Design Fall 2025
Project Status: This project includes a study to reconfigure University Avenue between Alma Street and Middlefield Road to adapt the public realm to maximize pedestrian an d bicycle use, reduce conges tion, and enhance the retail environment/economic activity, while maintaining two‐way vehicular access, parking opportunities, delivery and loading zones, ride share spaces, and other amenities including performance space. Council awarded a professional services contract for CSW/Stuber‐Stroeh Engineering in February 2022. The project uses a phased approach with Phase 1 consisting of public outreach, conceptual design, preliminary environmental studies, and financial assessment. A preferred plan will be developed in Phase 1 based on community and stakeholders’ input. Upon completion of Phase 1 assessment and Council’s review of the community preferred plan, future phases including design, environmental assessment, bidding and construction will be developed. Phase 1 is anticipated to be completed by spring 2023.
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Recurring Projects
Bicycle and
Pedestrian
Transportation Plan
Implementation
(PL‐04010)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $9,568,815 $15,276,377 Office of Transportation N/A Recurring Project Status: The Neighborhood Traffic Safety and Bicycle Boulevards Phase 1 Project along Amarillo Avenue, Moreno Avenue and Ross Road was completed in November 2018. Conceptual plans for the Neighborhood Traffic Safety and Bicycle Boulevards Phase 2 Project along Bryant Street, Maybell Avenue, Stanford Avenue, Park Boulevard, and Wilkie Way were adopted by City Council in 2015. Currently, Phase 2 is on hold at 75% design until staff resources are available.
Safe Routes to
School
(PL‐00026)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $70,370 $1,141,128 Office of Transportation N/A Recurring Project Status: This project enables the City’s Safe Routes to School program, including school commute planning, encouragement activities, and capital improvements along local and collector streets that may be impacted by school commute activities. The capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested safe routes to school. The community engagement and planning process for the construction of the South Palo Alto Bikeways project began in FY 2021. The project will implement buffered or protected bike lanes on East Meadow Drive from Alma Way to Fabian Way, Fabian Way from East Meadow Drive to East Charleston Road, and widen and repave the Waverley Avenue Bike Path between East Meadow Drive and Charleston Road . Due to lack of staff resources, the project schedule was delayed, and the City relinquished construction grant funds prior to expiration of funding. Staff is currently applying for new grant funds for construction.
Traffic Signal and
Intelligent
Transportation
Systems
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $227,010 $980,450 Office of Transportation N/A Recurring Project Status: This project includes design and construction of traffic signals, traffic signal communications networks, detection, and data projects for transportation use, and maintenance of the City’s traffic signal central
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(PL‐05030) management system. The project includes the replacement of traffic signal controllers/cabinets, video detection systems, accessible pedestrian buttons, and related field equipment. The new controllers enable additional traffic signal timing strategies and improve the reliability of the City's traffic signals. Design for traffic signal safety and operational improvements at the intersection of San Antonio Road and Charleston Road is currently in progress.
The design is 65% complete. Staff is working on the final plans and will be preparing bid documents for construction to be released in fall 2022. Construction is anticipated to begin in late 2022.
Transportation and
Parking
Improvements
(PL‐12000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $62,198 $635,400 Office of Transportation N/A Recurring Project Status: This project implements miscellaneous neighborhood traffic calming improvements including neighborhood traffic studies and parking improvements. This project also funds the development of grant proposals used to procure funding for future projects. Projects currently in progress include the Crescent Park neighborhood traffic calming pilot. The conceptual plan for the traffic calming pilot project in the Crescent Park neighborhood was approved by Council in November 2020. Traffic calming elements were placed in summer 2021 for a one‐year trial period.
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Airport Projects Status as of June 2022
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One‐Time Projects
Airport Apron
Reconstruction
(AP‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $35,518,439 $42,211,235 Public Works Construction Spring 2022 Project Status: This project includes the design and reconstruction of the Palo Alto Airport apron and is being implemented in multiple phases. The pavement surfaces at the airport are failing and uneven. The need to reconstruct the aircraft parking apron is critical to airport safety. Construction Phase I was completed in November 2017. Construction Phase II was completed in winter 2020. Construction on Phase III began in November 2020 and the project is 95% complete. The project is expected to be completed in summer 2022.
Airport Layout
Plan
(AP‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $58,000 $741,500 Public Works Design Summer 2024
Project Status: This project provides updates to the Airport Layout Plan (ALP), including a narrative report and environmental study. The Airport received funding for a Phase I portion of this project in fall 2020. Phase I is approximately 75% complete, and it is anticipated that funding for Phase II will be received in summer 2022. The project is expected to be completed by summer 2024.
Airport
Temporary
Office
Buildings
AP‐22001
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $947 $181,000 Public Works Design Winter 2023
Project Status: This project provides funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as terminal space for the public. A Request for Bids will be issued in fall 2022.
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Automated
Weather
Observation
System
(AWOS)
AP‐19000
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $607,700 Public Works Design Summer 2024
Project Status: This project provides a new weather information system to be installed at the Palo Alto Airport.
The Airport has applied for FAA funding, and is waiting for the grant agreement to start design.
Recurring Projects
2022‐2026 – Airport Capital Improvements Program Projects: There are no recurring projects scheduled at this time.
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Electric Fund Projects Status as of June 2022
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One‐Time Projects
115 kV Electric
Intertie
(EL‐06001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $689,663 $6,990,040 Utilities Pre‐Design Summer 2027 Project Status: This project will perform a technical feasibility study to determine the general project requirements to establish a 115 kV electric intertie line and construct a 115/60 kV substation to connect the City's electric system directly to the 15 kV transmission line at an additional location. Staff is seeking the California Independent System Operator’s commitment to support thi
s interconnection.
Capacitor Bank
Installation
(EL‐16002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $774,084 $1,050,443 Utilities Completed Spring 2022 Project Status: This project installs capacitor banks at electric substations and on distribution lines to ensure Northern California Power Association Power Factor requirements are met. Staff has performed an analysis of where capacitors are needed to provide VAR support to enhance the voltage regulation and stability of the system.
Capacitor banks will be installed at Hanover Avenue, Hansen Way, Maybell Avenue, and Park Boulevard Substations. Engineering has completed the design and procurement of materials for the project and is currently 95% complete with the construction and installa tion phase. The Hansen Way and Park Boulevard projects are complete. Hanover Avenue is in the final implementation of cabling and interconnection. The Maybell Avenue project was substantially completed in June 2022 and will be commissioned and energized in summer 2022 along with the Hansen Way and Park Boulevard projects.
Coleridge
Cowper
Tennyson
4/12kV
Conversion
(EL‐14000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $180,813 $2,661,878 Utilities Design Summer 2023
Project Status: This project converts the primary electric distribution system in the Coleridge Avenue, Cowper Street, Tennyson Avenue area from 4 kV to 12 kV. This project is a precursor to work being planned for the Colorado Street and Hopkins Avenue Substations. Design is at 90% completion and is delayed due to st affing needs.
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Colorado
Distribution
Feeder Outlet
Replacement
(EL‐22002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $400,000 Utilities Design Summer 2023
Project Status: This project is for the installation of a new underground duct bank and cable at Colorado Substation.
The installation will improve reliability for all Colorado circuits. The design is in progress and construction will begin by early spring 2023.
Colorado Power
Station
Equipment
Upgrades
(EL‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,335,869 $10,865,445 Utilities Pre‐Design Fall 2027 Project Status: This project is for the upgrades to equipment at the Colorado Power substation. In FY 2022 staff completed the evaluation of existing equipment and will proceed with replacing the COP‐3 115 kV/60 kV transformer bank and the 115 kV breaker. Staff will begin preliminary design in FY 2023.
Colorado
Substation Site
Improvements
(EL‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $250,139 $1,306,071 Utilities Design Fall 2024
Project Status: This project will make modifications to the substation driveways and fence to provide adequate ingress and egress for utility vehicles used for maintenance and repair. Staff is preparing an overall master plan for Colorado Substation to include all proposed improvements. Detailed designs for lighting, driveway, fences, walls, and an oil containment improvement are being prepared. All the proposed improvements are coordinated, to ensure a cohesive design and plan for construction.
East Meadow
Circles 4/12kV
Conversion
(EL‐17001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $239,819 $1,838,701 Utilities Design Spring 2024
Project Status: This project converts the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4 kV to 12 kV and is challenging because of the configuration of the streets and rear easement facilities. This project has been split into six design and construction phases. Engineering has completed the substructure and electrical design work for Phase 1. The engineering design
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for Phase 2 is currently in progress. Construction for Phases 1 and 2 will be completed by spring 2023. All six phases are targeted to be completed by spring 2024. Construction for this project was deferred to maintain zero rate increases to ease economic recovery because of COVID‐19. Phase 1 substructure construction is completed.
Facility
Relocation for
Caltrain
Modernization
Project
(EL‐17007)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,405,571 $3,055,472 Utilities Completed Spring 2022 Project Status: The Utilities Department received approval from Caltrain to continue removal of the overhead lines in October 2018. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communication lines, as well as those owned by others, including AT&T and Comcast, which cross the railroad tracks. This project was completed in spring 2022.
Foothills Rebuild
(Fire Mitigation)
(EL‐21001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,742,548 $4,000,000 Utilities Design Fall 2025
Project Status: This project will rebuild the approximately 11 miles of overhead line in Foothills Park, as necessary to mitigate the possibility of wildfire due to overhead electric lines. This could include the utilization of more robust equipment or construction practices, rerouting to avoid vegetation and improve access for inspection and maintenance, or converting the overhead lines to underground where feasible. Two proposals were received for this project and both proposals were rejected because they did not provide an option to underground existing overhead electric lines. Substructure for Phase 1 was completed in spring 2022 and the substructure for Phase 2 is expected to start in July 2022. Phases 3 and 4 are currently in design phase.
Hopkins
Substation 4/12
kV Conversion
(EL‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $2,010,000 Utilities Design Fall 2025
Project Status: This project will convert the distribution system connected to the Hopkins Substation from 4 kV to 12 kV. The future conversion of the Hopkins Substation from 4 kV to 12 kV requires that all the areas currently
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served at 4 kV from the Hopkins Substation be converted to 12 kV. This project will improve operating flexibility of the system, service reliability, and back‐up to customers in downtown and other adjacent areas.
Inter‐Substation
Line Protection
Relay
(EL‐17005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $370,372 $821,030 Utilities Construction Summer 2024 Project Status: This project replaces the existing HCB pilot wire relays with a new microprocessor line differential protective relay to protect the city’s 60 kV sub‐transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60 kV line sections. This project is being done in phases, with design and construction happening concurrently on th
e different phases. Construction of these improvements relies on work completed by other projects to install fiber optic connections. This project is temporarily delayed due to available staffing levels and a refocus on current priorities and customer service projects.
Rebuild
Underground
District 15
(EL‐11003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $43,348 $1,293,337 Utilities Design Fall 2023
Project Status: This project rebuilds and replaces the underground electric system in Underground District 15, the area bounded by Los Palos Avenue, Glenbrook Drive, Pomona Avenue, and Arastradero Road. This project is in the preliminary stages of engineering design and work will be coordinated with EL‐16000 which is currently rebuilding the el
ectric system along Arastradero Road. Work on this project was delayed due to public input regarding the design of the project. Changes to the Rules and Regulations will require property owners to pay for the differential cost should they want submersible equipment instead of pad mount. Design of the project is delayed due to staffing needs.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $28,742 $735,335 Utilities Design Spring 2023
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Rebuild
Underground
District 16
(EL‐13003)
Project Status: This project rebuilds and replaces the underground electric system in Underground District 16, the area along Louis Road between Greer Street and Loma Verde Avenue. The engineering design work is complete.
This project will be bundled with other similar type jobs for bidding to obtain more favorable pricing.
Rebuild
Underground
District 24
(EL‐10006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,949,767 $2,525,338 Utilities Construction Fall 2022 Project Status: This project rebuilds and replaces the underground electric system in Underground District 24, the area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street. This project is projected to be completed in December 2022.
Rebuild
Underground
District 26
(EL‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $36,817 $312,447 Utilities Design Spring 2025
Project Status: This project rebuilds and replaces the underground electric system in Underground District 26, the area along Arastradero Road between El Camino Real and Hillview Avenue. This is a four‐phase project. The first phase design is complete, the remaining phases will be started once the division is fully staffed.
Smart Grid
Technology
Installation
(EL‐11014)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,058,142 $17,674,003 Utilities Design Fall 2024
Project Status: Council approved the Advanced Metering Infrastructure (AMI) with Sensus on October 18, 2021.
The project includes replacement of 30,000 electric meters and retrofit of 20,800 water and 24,200 gas meters with radio endpoints to transmit meter data to the AMI network. The proof of concept phase including AMI network installation, meter testing, and system integration will occur between January 2022 and June 2023. Full deployment is anticipated to run from July 2023 through December 2024.
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Substation 60kV
Breaker
Replacement
(EL‐17002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,467,555 $6,062,637 Utilities Pre‐Design Summer 2028 Project Status: This project replaces high voltage circuit breakers that interconnect the nine electric substations and two power switching stations that are reaching the end of their useful life and are now underrated for their use. This project is being done in phases, with design and construction happening concurrently on the different phases. Four breakers were replaced recently while anticipating the multi‐year contract procurement method.
Staff completed the construction on the first phase and is working to procure a multi‐year contract with a contractor to complete the design and replacement of the remaining breakers. Legal and Procurement have been deciding on a pre‐qualification RFP process beginning in 2019, which needs to be finalized before this project can proceed in any significant manner.
Substation
Physical Security
(EL‐16003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,489,198 $3,200,190 Utilities Construction Winter 2025 Project Status: This project installs facilities providing physical protection of electric substations from vandalism and intrusion. A professional services contract was awarded to Burns & McDonnell and the study was completed.
Staff continues to implement recommendations from the study each fiscal year. Procurement for improvements at Hansen Way were completed in 2022. CPAU intends to award a bid for a wide‐scale nine electric substation security cameras and lighting upgrade in 2022, with construction occurring in 2023.
Recurring Projects
Communications
System
Improvements
(EL‐89031)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $14 $170,000 Utilities N/A Recurring
Project Status: This project installs high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, telephone links, computer data transmission, and
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the Electric Supervisory Control and Data Acquisition (SCADA) system. This project is funding a portion of the design phase of an expanded Utilities fiber optic network. The contract for design of this network was approved by Council in June 2020. Staff is in the planning stages for design implementation.
Electric Customer
Connections
(EL‐89028)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,255,231 $2,689,745 Utilities N/A Recurring
Project Status: This project installs services, transformers, and meters for new customers; upgrading of existing services; temporary service connections; and overhead and underground extensions for new or existing customers. Projects are in many stages of design and construction to provide temporary and permanent power to residential and commercial customers in Palo Alto. There are ongoing electric customer connections each year.
Electric System
Improvements
(EL‐98003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $909,344 $2,597,000 Utilities N/A Recurring
Project Status: This project consists of various projects that replace deteriorated facilities or install protective devices that improve the Electric Distribution System. Projects are in many stages of development to replace transformers, replace poles, replace overhead wires, and install protective devices to improve service reliability.
There are ongoing electric systems improvements each year.
Electric Utility
Geographic
Information
System
(EL‐02011)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $172,408 $492,100 Utilities N/A Recurring
Project Status: This project enhances the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software, to edit and update data which will reside in the citywide GIS. This funding is also being used to pay for Utilities Electric Division’s share of cost for the implementation of new city‐wide GIS system (ESRI) led by IT. Staff is also working directly with IT to assess GIS needs and the transition of the mapping information to ESRI. The data migration to ESRI’s Utility Network Model is in progress. The migration for Electric is 35% complete.
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SCADA System
Upgrades
(EL‐02010)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $283,489 $405,674 Utilities N/A Recurring
Project Status: This project upgrades the Supervisory Control and Data Acquisition (SCADA) system hardware.
Staff completed upgrade of the servers used for monitoring the utility substations and equipment in 2014. The next hardware and software upgrade is in progress at the factory and work will occur in winter 2023.
Substation
Facility
Improvements
(EL‐89044)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $264,757 $450,000 Utilities N/A Recurring
Project Status: This project makes improvements to facilities at the electric substations in Palo Alto. Staff is working on the replacement of Remote Terminal Units (RTU) at various substations, upgrading gravel and grounding, 60 kV air switches, and reconfiguring steel trusses and associated devices.
Substation
Protection
Improvements
(EL‐89038)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $183,000 $480,000 Utilities N/A Recurring
Project Status: This project makes improvements to equipment used at electric substations to protect the substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric system.
Underground
System Rebuild
(EL‐16001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $36,944 $349,999 Utilities N/A Recurring
Project Status: This project replaces underground electric equipment in areas that were originally installed underground, that are not part of an Underground District. Staff is working to identify areas where the age of the existing cables are a high priority for cable replacement. To date, this includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. New areas have been identified and progress has been made on development of the project. Construction of this project was deferred to maintain zero rate increases to ease economic recovery because of COVID‐19.
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Wood Pole
Replacement
(EL‐19004)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,297,849 $1,739,927 Utilities N/A Recurring
Project Status: This project will fund the annual replacement of deteriorated wood power poles. The project is in the design phase with expected completion in December 2022 and construction starting summer 2023. The project is delayed this year because of staffing shortages. CPAU is working to bring on a consultant to work on the design phase of this project.
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Fiber Optics Fund Projects Status as of June 2022
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One‐Time Projects
Fiber Optic
Network
System
Rebuild
(FO‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,318,527 $2,579,289 Utilities Design Spring 2024
Project Status: This project is for the System Capacity Improvement that rebuilds portions of the "dark" fiber optic network around Palo Alto. The first phase of this project has been constructed. Additional work is being assessed and will be coordinated with the project to expand the Utilities Fiber Optic Network (EL‐89031). This project is postponed due to the Fiber Expansion Project. Fiber contractor is expected to finish design in summer 2022.
Recurring Projects
Fiber Optics
Customer
Connections
(FO‐10000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $48,111 $250,000 Utilities N/A Recurring
Project Status: This project enables the installation of fiber optic infrastructure for new service connections.
Projects are developed as needed to meet customer requests for leasing of fibers on the Dark Fiber system. Staff have processed and completed twelve customer connection projects in FY 2022, in addition to several smaller projects involving existing fiber optic cable connections that were handled directly by Operations staff. The reduced number of projects was impacted by COVID‐19 work restrictions.
Fiber Optics
Network
System
Improvements
(FO‐10001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $221,227 $145,710 Utilities N/A Recurring
Project Status: This project improves the reliability within the fiber optic network system. A project to install a new fiber optic cable from Park Substation to the Stanford Research Park to enhance capabilities and reliability is identified and waiting for availability of staff to design. This project is postponed due to the Fiber Expansion Project. The fiber contractor is expected to finish design in summer 2022.
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Gas Fund Projects Status as of June 2022
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One‐Time Projects
Gas Main
Replacement
Project 23
(GS‐13001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $5,634,415 $7,951,869 Utilities Construction Summer 2022 Project Status: This project enables the design and construction to replace approximately 21,700 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 320 gas services constructed mainly of PVC material on various streets within the Midtown, Evergreen Park, Ventura, College Terrace, Charleston Terrace, and Resea
rch Park neighborhoods. Gas pipeline replacement at the Town & Country Village property was removed, while the pipeline replacement on Encina Avenue, Embarcadero Road and El Camino Real will continue. Construction began in winter 2021 with construction scheduled to be completed in summer 2022.
Gas Main
Replacement
Project 24
(GS‐14003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $24,178 $9,000,000 Utilities Design Winter 2024
Project Status: This project enables the design and construction to replace approximately 20,100 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly of PVC on various streets within the University Park, Stanford, and Green Gables neighborhoods. Release of the project for bidding has been delayed to incorporate th
e Town & Country Village scope. Construction is anticipated to begin in winter 2023.
Recurring Projects
Gas
Distribution
System
Improvements
(GS‐11002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $323,979 $500,000 Utilities N/A Recurring
Project Status: This project enables Gas Distribution System improvements. Typical activities include increasing distribution system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, and conducting research related to performance of the gas distribution system or its
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various components making general improvements to the system. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top level service to City customers and to minimize potential economic losses due to service interruptions. In the second half of FY 2022, replacement of various gas services and valves throughout the system were completed.
Gas
Equipment
and Tools
(GS‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $8,922 $50,000 Utilities N/A Recurring
Project Status: This project purchases polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. The equipment needs to be upgraded on an annual basis to safely operate and maintain a natural gas distribution system and to ensure operators’ safety and productivity. In the second half of FY 2022, a new air motor for the large diameter tapping and stopping equipment was purchased.
Gas Meters
and
Regulators
(GS‐80019)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $140,566 $500,000 Utilities N/A Recurring
Project Status: This project provides replacement of the existing gas meters and regulators annually. The coordination of gas meter and regulator replacements with gas meters identified to be replaced under the AMI contract, which is generally gas meters that are 25 years or older. The gas meter replacement program ensures the accuracy of gas consumption measurement, reduces possible revenue loss due to under‐registered gas, and provides customers with accurate monthly bills. Replacement of aged gas meters and regulators is on‐going. The next major replacement of meters and regulators will be coordinated with Gas Main Replacement Project 24 (GS‐14003) and the Advanced Metering Infrastructure project.
Gas System,
Customer
Connections
(GS‐80017)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,207,298 $1,124,169 Utilities N/A Recurring
Project Status: This project enables the Gas Distribution System to be extended in order to provide gas service to new customers and augment service to customers with increased natural gas demands. Improvements include new mains,
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services, valves, regulators, meters, and accessories. This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service requirements due to new development or redevelopment. This project is funded partially from reimbursements by customers. City crews completed 27 new gas services installations and 25 gas service demolitions in the second half of FY 2022.
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One‐Time Projects
Corporation
Way System
Upgrades and
Pump Station
(SD‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $161,481 $3,949,241 Public Works Design Fall 2023
Project Status: This project incorporates a design of a new small pump station with 25 cubic feet per second capacity and upgrades 700 linear feet of pipe to 30‐inch diameter High Density Polyethylene pipe. The existing system does not have the force needed to discharge storm flows into the Adobe Creek. Adding a pump station in advance of the outfall and upsizing the storm pipe will eliminate the routine flooding along East Bayshore Road and convey runoff from a 10‐year storm event. Staff is also in the process to secure an easement for the pump station from adjacent property owners. The design consultant contract was awarded in June 2020. The final design will be completed in fall 2022 and construction is anticipated to start in winter 2023.
Green
Stormwater
Infrastructure
(SD‐22001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $500,800 Public Works Design Summer 2024
Project Status: This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration of GSI features to be included in the design and implementation of planned CIP projects supported by other funds and in the future maintenance of the City’s GSI assets. GSI mimics the natural environment to slow, spread, sink, and filter storm runoff through native or engineered soils or other pervious material rather than discharging it directly into storm drain inlets. Elements include bioretention planters, tree wells, pervious pavement, and rainwater harvesting (rain barrels and cisterns) to manage stormwater runoff.
Trash Capture
Device
Installation
(SD‐22002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $9,950 $613,000 Public Works Design Fall 2022
Project Status: This project provides funding for the design and construction of a large trash capture device (TCD) to be installed in the planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links parking lot. The TCD will be integrated into a 36‐inch storm pipe to capture trash as small as five millimeters from a section of the storm drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated
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by the TCD consists of 169 acres of commercial and office land use in the City’s jurisdiction and 20 acres in the California Department of Transportation (Caltrans) right‐of‐way. A Request for Proposals was released in May 2022 for design and construction support. A design contract will be brought to Council for award in summer 2022.
West Bayshore
Road Pump
Station
(SD‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $234,588 $1,795,272 Public Works Design Spring 2024 Project Status: This project incorporates design and construction of a new small pump station with 15 cubic feet per second capacity. Installing a new pump station will allow storm flows to be pumped into the Adobe Barron Creek confluence while adding a pump station in advance of the outfall would eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. The design consultant contract was awarded in June 2020. The consultant has reached 90% completion of the design plans. Staff is also in the process to secure an easement for the pump station from adjacent property. The final design will be completed in fall 2022 with construction expected to start by fall 2023.
West Bayshore
Road Trunk Line
Improvements
(SD‐23000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $43,799 $2,410,175 Public Works Design Spring 2024
Project Status: This project replaces approximately 1,400 linear feet of existing 15‐inch diameter pipe with 36‐inch High Density Polyethylene pipe. These improvements along with the new West Bayshore Road Pump Station (SD‐ 20000) will eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Once the design for the pump station is finalized the consultant will advance the design for the capacity upgrades. The final design will be completed in fall 2022 with construction expected to start by fall 2023.
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Recurring Projects
Storm Drainage
System
Replacement and
Rehabilitation
(SD‐06101)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $374,725 $2,279,411 Public Works N/A Recurring
Project Status: This project provides for annual replacement and rehabilitation to maintain the integrity of the storm drain system, including deteriorated storm drain piping, manholes, and storm drain inlets. The rehabilitation includes cured‐in‐place pipe (CIPP) lining, and replacement of broken pipe with HDPE. The rehabilitation project went to bid in summer 2021, construction started in early 2022 and completion is expected in fall 2022.
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Wastewater Collection Fund Projects Status as of June 2022 Wastewater Collection Fund Projects – Page 1 of 2
One‐Time Projects
Wastewater
Collection
System
Rehabilitation
Augmentation
Project 30
(WC‐17001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $752,887 $4,302,315 Utilities Construction Fall 2022 Project Status: This project includes the design and construction of high priority mains with structural defects that cannot be addressed with routine maintenance. The wastewater mains on various streets in the City, will be replaced with approximately 10,000 linear feet of sanitary sewer mains and associated laterals in the Ventura, Charleston Meadows, Fa
ir Meadow, and Palo Verde neighborhoods. The Notice to Proceed for construction was issued in March 2022 with an anticipated project completion in November 2022.
Recurring Projects
Sewer
Lateral/Manhole
Rehabilitation
and
Replacement
(WC‐99013)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $800,000 Utilities N/A Recurring
Project Status: This project replaces defective sewer laterals, cleanouts, manholes, backwater devices, and equipment to support these activities to maintain the Wastewater Collection System, as well as to comply with the Sanitary Sewer Master Plan (SSMP). Information collected during routine annual maintenance activities is used to prioritize work.
The continued work performed will also help reducing both sewage blockage and the City's treatment exp enses to treat rainwater or groundwater infiltration. A new 3‐year contract was approved to replace problematic sewer laterals.
Sewer System,
Customer
Connections
(WC‐80020)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $436,902 $450,000 Utilities N/A Recurring
Project Status: This project installs sewer lateral connections and additions or extensions of existing mains to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non‐plastic
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sewer laterals with condition deficiencies per Utilities Operations’ criteria are required to be replaced in accordance with the latest 2021 WGW Standards. This project recovers the cost for installation and maintenance through customer connection fees and capacity increase fees for connecting to the wastewater collection system.
Wastewater
General
Equipment and
Tools
(WC‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $53,446 $120,000 Utilities N/A Recurring
Project Status: This project includes the acquisition of new fusion equipment to fuse pipe joints together and other tools needed to clean and inspect the collection system. As the equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction jo ints to maintain high standards for the installation of sewer pipes. Recent equipment replacement include the new jetter to flush the pipes and CCTV camera to inspect the condition of the pipes.
Wastewater
System
Improvements
(WC‐15002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $201,040 $200,000 Utilities N/A Recurring
Project Status: This project implements improvements to the Wastewater Collection System by increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction.
Replacement of the City’s legacy wastewater maintenance and asset management software (f rom ICOM to Sedaru) was completed in May 2021.
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One‐Time Projects
Advanced
Water
Purification
Facility
(WQ‐19003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,451,891 $20,216,590 Public Works Design Fall 2024 Project Status: This project enables the design and construction of an Advanced Water Purification Facility to further improve the quality of the tertiary‐treated recycled water by ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids. The water reuse partnership agreement with Valley Water and Mountain View provides $16 million in funding from Valley Water for this project. The City has received a State low‐interest loan for the design and construction phases. The original project budget was based on the Preliminary Design Report from 2017. Project costs have increased, due to a detailed design which addresses sea level rise policy implications, a requirement for piling the entire facility, and local market construction inflationary factors due to supply chain issues. The design is currently at 60% completion and is expected to be completed in fall 2022, with project construction completion in fall 2024.
Headworks
Facility
Replacement
(WQ‐16002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $49,120,400 Public Works Design Fall 2027
Project Status: This project replaces influent pumping, including the suction and discharge piping, pipe manifolds, valves, the electrical and controls system, screening equipment, grit handling equipment, the force main to the primaries and modifying headworks building, and yard piping. Solicitation for a consultant to perform advance planning is expected to begin in summer 2022.
Horizontal
Levee Pilot
(WQ‐22001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $832,100 Public Works Design Summer 2027
Project Status: This project consists of the design, permitting, and construction of a horizontal levee pilot system. The system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control levee located in the Palo Alto Baylands, adjacent to the City of Palo Alto’s Regional Water Quality Control Plant (RWQCP). Information and data collected by this pilot system could support broader implementation of horizontal
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levees as green infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. The project is currently at 60% design and working towards completing CEQA review by December 2022.
New
Laboratory and
Environmental
Services
Building
(WQ‐14002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $363,705 $24,149,059 Public Works Design Fall 2027
Project Status: This project was originally envisioned to replace the existing plant laboratory and environmental services offices. Staff is currently revising space planning assumptions as the City and WQCP are investigating the potential acquisition of a property adjoining the WQCP and have put further design efforts on hold until more advanced planning can be completed. Solicitation for engaging a consultant for advance planning is expected in fall 2022.
Outfall Line
Construction
(WQ‐19000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $10,668,115 Public Works Design Summer 2026
Project Status: This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. Design was completed in fall 2020. The PWE/USACOE Levee Project requires a re‐design of the pipeline to accommodate a potential future runway shift at PAO Airport. Staff is currently working with PAO/FAA staff towards gaining FAA concurrence for the project re‐design. The City has received a State low‐interest loan for the design and construction phase, and the State is working with the City to retain the loan through the re‐design process.
Plant Master
Plan
(WQ‐10001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,940,812 $5,513,891 Public Works Construction Winter 2024 Project Status: This project enables the ongoing program management support for major capital projects. Current tasks include developing scopes of work, evaluating consultant proposals, coordinating project management activities, pursuing State low‐interest loans for multiple projects, and updating partner agreements. The consultant provides support for the projects associated with the Long‐Range Facilities Plan (LRFP).
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Primary
Sedimentation
Tank
Rehabilitation
(WQ‐14003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,658,289 $20,616,546 Public Works Construction Winter 2023 Project Status: This project enables the design and construction for new protective coatings on each of the four concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical and electrical equipment. These tanks were installed in 1972 and the recoating project will extend the concrete life for another 30 years
. The design and construction cost of the project is funded by a state low‐interest loan through the Clean Water State Revolving Fund with the Installment Sale Agreement executed on July 12, 2021. Construction began in summer 2021, with completion expected by winter 2023.
Secondary
Treatment
Upgrades
(WQ‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,402,946 $128,952,177 Public Works Design Winter 2027 Project Status: This project upgrades the Secondary Treatment process at the Regional Water Quality Control Plant.
The existing Secondary Treatment process has two main components, the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconstruction of the AS process, rehabilitation and reconfiguration of the AS Aerat ion Basins, the elimination of the FFRs, and replacement of equipment beyond its useful life. Project cost has increased to address sea level rise policy implications, new infrastructure needed to reduce project life cycle costs, a larger standby power generator for unanticipated loads, and to meet code requirements. The project construction timeline has been increased to five years due to the sensitive nature of the work that needs to ta ke place, while also
allowing the Plant to operate and meet permit requirements for treatment. The 100% design milestone was completed in spring 2022, and staff issued IFB documents for construction in summer 2022. Construction is expected to start in spring 2023. Th
e City has received a State low‐interest loan for the design and construction phases.
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Recurring Projects
Plant Repair,
Retrofit and
Equipment
Replacement
(WQ‐19002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $2,269,938 $8,791,959 Public Works N/A Recurring
Project Status: This project enables the assessment, repair, and retrofit of the Plant's concrete and metal structures; the replacement of necessary Plant equipment and ancillary facilities, including electrical equipment/systems, to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. Design of the 12kV Electrical Loop Upgrade Project, reached 100% completion in spring 2022.
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One‐Time Projects
Water Main
Replacement
Project 28
(WS‐14001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $422,177 $11,106,620 Utilities Construction Fall 2023 Project Status: This project will replace approximately 18,600 linear feet (which represents 1.6% of the City's water distribution system) of mains and 265 services on various streets in the City, including areas in the Duveneck, St.
Francis, Barron Park and Charleston Meadows neighborhoods. Construction began in April 2022, and around 20% of water mains have been installed.
Water Recycling
Facilities
(WS‐07001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $710,106 $1,243,714 Utilities Pre‐Design Fall 2023 Project Status: This project allows the City to hire a consultant to prepare a business plan, prepare preliminary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The pipeline will primarily serve the Stanford Research Park and provide an alternative supply source of 435,600 cubic feet per year, roughly 10% of Palo Alto’s total water consumption in 2015. The environmental impact report was completed in September 2015. The expansion pipeline is one of several water reuse projects being considered in the Northwest County Recycled Water Strategic Plan. This, or one of the other projects, may be recommended to Council for design and construction. Staff is considering expanding the recycled water distribution system as one project to be evaluated against other alternatives in the One Water Plan tentatively scheduled for Council approval in spring 2023. The earliest such a project could begin is fall 2023.
Water
Regulation
Station
Improvements
(WS‐07000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,725,571 $2,099,995 Utilities Design Summer 2023
Project Status: This project for Water Regulation Station Improvements includes seismic upgrades, piping improvements and other various upgrades to increase the structural reliability of two of the City’s turnouts with SFPUC. Work under this project includes Seismic Upgrade of California and Page Mill Turnouts. Structural
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evaluation for restraining the Page Mill turnout and piping will be included in the design. The design for both turnouts will be posted for bid in summer 2022, with construction anticipated to begin in fall 2022.
Water Tank
Seismic Water
System
Upgrades
(WS‐09000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $9,330,686 $26,311,365 Utilities Construction Spring 2023 Project Status: This project for Seismic Water System Upgrades includes seismic upgrades at the Montebello, Mayfield, Corte Madera, Park, Boronda, and Dahl Reservoirs in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Seismic upgrade of Boronda and Montebello Reservoirs was completed in 2016 and 2018. The Mayfield Reserv oir was rehabilitated in September 2020. The new concrete Corte Madera Reservoir has been constructed. Staff are working to resolve a few remaining issues to close out the project. Park Reservoir is scheduled next for retrofit or replacement and will have its condition assessed by a tank expert to determine how to proc eed. Condition Assessment will be bid in summer 2022. Design for Park Reservoir will also begin in summer 2022, with construction planned for 2023.
Recurring Projects
Water
Distribution
System
Improvements
(WS‐11003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $351,430 $277,553 Utilities N/A Recurring
Project Status: This project enables improvements to water distribution system deliverability and reliability.
Typical activities include installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Continuous evaluation of system needs and making required improvem ents is necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water standards. The Pump Station Painting project, for painting the five foothill pump stations, will go out to bid in summer 2022, with the work to be performed by fall 2022.
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Water, Gas,
Wastewater
Utility GIS Data
(WS‐02014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $174,173 $483,958 Utilities N/A Recurring
Project Status: This project enables contracts related to Utilities GIS (Geographic Information System) needs. AME database is heavily utilized by Utilities Engineering staff to update the utility information in GIS. The updated information is used by various City staff, such as marking/locating underground utilities to comply with USA (Underground Service Alert) requirements; developing design drawings for pipeline replacement projects; verifying existing underground utilities during construction activities; creating customized utility map books for field crews and on‐call personnel to meet their specific needs. Annual surveying contracts collect GPS points of existing above‐ ground utility features within the CIP project areas. The data being collected continues to be used to correct the GIS database. Accurate utility data helps the design to select new pipe alignment to minimize construction conflicts.
Water General
Equipment/Tools
(WS‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $38,271 $100,000 Utilities N/A Recurring
Project Status: This project acquires new equipment and tools, the replacement of existing fusion equipment, and other associated tools. The fusion equipment is used to fuse together pipe joints in the City's water distribution system. Equipment and tools are required to be upgraded on an annual basis to maintain high quality standards for the installation of the City's water distribution mains, along with the associated service standards and worker safety and productivity measures. Staff anticipate purchasing tools for lead detection on water services after the meter as part of Lead and Copper Rule Revisions compliance in FY 2023.
Water Meters
(WS‐80015)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $92,385 $546,364 Utilities N/A Recurring
Project Status: This project enables the purchasing of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding also allows for annual testing and calibration of selected meters to maintain meter accuracy and reliability. During
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the AMI implementation process approximately 50% of the meters will be replaced. Staff is currently targeting large diameter meter sets to be replaced first in preparation for the upcoming AMI project.
Water Service
Hydrant
Replacement
(WS‐80014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $84,364 $400,000 Utilities N/A Recurring
Project Status: This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks, and fire hydrant valves and assemblies per the Fire Department’s flow testing, upgrades fire hydrants in main line replacement project areas, and replaces existing undersized or deteriorated copper water services.
Water System
Customer
Connections
(WS‐80013)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,000,327 $877,250 Utilities N/A Recurring
Project Status: This project allows for improvements that include new main extensions, valves, domestic services, meters on upgraded services, backflow devices, fire services, and fire hydrants. System extensions are required to provide service to new large developments and to serve existing customers requesting expanded service.
Water System
Supply
Improvements
(WS‐11004)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $277,553 $197,013 Utilities N/A Recurring
Project Status: This project evaluates and improves the City’s water distribution system on an as‐needed basis. This project includes piping modifications, equipment replacements associated with water delivery, supervisory control software upgrades, system modifications for water system quality compliance, conditional assessment of the reliability of transmission mains, and security system installations. The water system includes the connection facilities between the City’s and the San Francisco Public Utility Commission’s pipelines, emergency water wells within the City, pumping stations, water reservoirs, and pipelines. Security cameras will be added to various tanks, pump stations, and turnouts as part of the Security Cameras project. Staff are also exploring adding generators to two foothill pump stations and several emergency wells. These projects are still in the planning stage.
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
EL‐16002 Capacitor Bank Installation
This project installed capacitor banks at electric substations and on distribution lines to ensure Northern California Power Association Power Factor requirements are met. Capacitor banks were installed at Hanover Avenue, Hansen Way, Maybell Avenue, and Park Boulevard Substations. The project was substantially completed in June 2022 and will be commissioned and energized in summer 2022.
Construction Electric Utilities Spring 2022 $ 1,050,443 EL‐17007
Facility Relocation for
Caltrain Modernization
Project
The Utilities Department removed the overhead lines allowing for the installation of the Overhead Catenary System above the rails for the Caltrain Modernization. This project was completed in spring 2022 Construction Electric Utilities Spring 2022 $ 3,055,472 PE‐08001 Rinconada Park
Improvement
This project upgraded safety, site amenities, playground facilities, a new restroom, irrigation, drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the Rinconada Long Range Plan (LRP). Phase 1 of construction started in August 2021 and construction was completed in spring 2022.
Construction Parks and Open
Space Public Works Spring 2022 $ 4,646,247
EL‐14005 Reconfigure Quarry
Feeders
This project reconfigured the distribution circuits to the substation transformer at Quarry Substation. Design of QR 27 feeder replacement was completed in spring 2021. Construction was completed in December 2021 .
Construction Electric Utilities Fall 2021 792,034 $
AC‐18001 JMZ Renovation
This project provided for the relocation of the Junior Museum and Zoo to Cubberley for two years while a new JMZ was being built, tenant improvements to the Cubberley Auditorium and then removal of tenant improvements post‐ construction. Construction of the new Junior Museum and Zoo started in June 2018 and was completed in late 2021. The new Junior Museum and Zoo was opened to the public on November 12, 2021.
Construction Buildings and
Facilities
Community
Services Fall 2021 2,927,870.00 $
PE‐18002
High and Bryant Street
Garages Waterproofing
and Repairs
This project included a systems analysis and repaired the water proofing system in the High Street and Bryant Street parking garages. Water proofing repairs were completed in the High Street parking garage. Additional funding was added and the contractor completed waterproofing repairs in the subterranean stairwells in the Bryant Street garage in fall 2021.
Construction Buildings and
Facilities Public Works Fall 2021 264,235.00 $
PE‐11011 Highway 101 Pedestrian
Bicycle Overpass Project
As part of the 2014 Council Infrastructure Plan, this project designed and constructed a new pedestrian bridge across Highway 101 at Adobe Creek.
Council approved a contract with Granite Construction in November 2019.
Construction began in January 2020. The project construction completed on November 20, 2021, with a ribbon‐cutting ceremony and a community celebration.
Construction Traffic and
Transportation Public Works Fall 2021 22,889,453 $
June 2022 December 2021
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
EL‐12001 Underground District 46
Charleston
This project undergrounded the existing overhead utility systems in the area along the 400 block of West Charleston and El Camino Real. Staff completed cable, equipment installation and 100% of customer service conversions. The construction for the final phase of the project to install two 60 foot tall steel poles and to reconductor the 60 kV sub‐transmission lines was completed in the fall 2021.
Construction Electric Utilities Fall 2021 $ 3,904,425 OS‐18001
Pearson Arastradero
Preserve Parking lot
Improvement
This project improved the Pearson Arastradero Preserve parking lot by improving the base rock surfacing, adding drainage, widening the entrance for safety, and new fencing. This new improvement will allow the overflow parking area to be open year round. The work was completed in May 2021.
Construction Parks and Open
Space
Community
Services Spring 2021 $ 170,300
CB‐16001 Cubberley Community
Center Master Plan
This project developed the master plan for future use of the Cubberley Community Center site by the City and Palo Alto Unified School District. Study Buildings and Facilities
Community
Services Spring 2021 $ 926,792
CB‐19001 Cubberley Building
Management Systems
This project replaced the Building management System(BMS) controls for the pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley Community Center. The project included the installation of control points for each building along with controllers, valve and damper actuators.
Construction Buildings and
Facilities Public Works Spring 2021 $ 350,000 FD‐14002 Fire Ringdown System
Replacement
This project replaced the current ring down system that provides an audible alert of calls in the fire stations. Ongoing installations started in 2018 and were completed with Fire Station #3.
Construction Buildings and
Facilities Fire Departent Spring 2021 $ 400,144 PD‐14000 Internal Alarm System
Replacement
The project replaced the citywide internal alarm system. The alarms at City Hall migrated to this new system in FY 2019, but was completed in early 2021. Construction Buildings and Facilities
Police
Department Winter 2021 $ 77,569
FD‐20001
Self Contained Breathing
Apparatus (SCBA) Air
Compressor Replacement
This project replaced the central air compressor that provides air for the self‐ contained breathing apparatus (SCBA) tanks to ensure firefighter safety when entering environments with hazardous air quality.
Construction Buildings and
Facilities Fire Department Spring 2021 $ 94,500 AP‐20000 Airport Electrical
Improvements
This project replaced the outdated electrical panels for the Palo Alto Airport office rental spaces. Construction was completed in January 2021. Construction Airport Public Works Winter 2021 $ 146,466 PE‐18000 New California Avenue
Area Parking Garage
This project built the California Avenue Area Parking Garage, as part of the 2014 Council Infrastructure Plan. The parking garage has 627 parking spaces with 2 basement levels and 4 above grade floors. The garage features an automated parking space guidance system, EV charging stations, bicycle parking, and motorcycle parking. The garage was opened to the public on December 8, 2020.
Construction Buildings and
Facilities Public Works Fall 2020 $ 50,119,976 June 2021
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
PF‐14002 Fire Station 1
Improvements
This project updated the individual sleeping quarters in the firehouse to address gender issues and privacy concerns. Fire Station #1 was the only fire station in the City that did not have separate bedrooms to accommodate male and female firefighters. This project was completed in fall 2020.
Construction Buildings and
Facilities Public Works Fall 2020 $ 187,064 GS‐18000 Gas ABS/Tenite
Replacement Project
This project replaced gas services laterals constructed of Acrylonitrile‐butadiene‐ styrene (ABS) or Tenite material on various streets. Council approved funding in June 2019. The project replaced 104 ABS and Tenite gas services. The WQCP ABS gas service is assigned to Utility Operations for replacement and the remaining five ABS gas services will be scheduled for replacement once the five‐ year moratorium ends on those streets. As of November 2020, this project is complete.
Construction Gas Utilities Fall 2020 $ 2,615,100 SD‐19000 Loma Verde Avenue Trunk
Line Improvements
This project replaced 1,750 linear feet of storm drain with 48‐inch diameter High Density Polyethylene (HDPE) pipe and associated catch basins, laterals and manholes. In addition to underground work, additional street restoration and concrete work was completed. Work includes resurfacing one full lane on Loma Verde from the beginning to the end of the project limits, replacement of driveways, sidewalk, and 718 linear feet of curb and gutter. The contract was awarded in June 2020, construction work began in August 2020, and was completed in December 2020.
Construction Storm Drain Utilities Fall 2020 $ 2,976,813 WS‐19000
Mayfield Reservoir
Subgrade and Venting
Repair
This project is part of the City’s recent Seismic Upgrade and Emergency Water Supply and Storage Projects. The reservoir was drained in 2012 for approximately two years to allow extensive seismic rehabilitation work to be performed and construction of a new pump station. Subsequently hairline cracks were sealed in the reservoir. A geotechnical consultant was hired to evaluate the tank foundation. This study was completed and there were several options identified. Staff has completed the design and construction of the vent Construction Water Utilities Fall 2020 $ 600,000 EL‐11010
Underground District 47
Middlefield, Homer,
Webster, Addison
This project undergrounded the existing overhead distribution system in the area bounded by Middlefield Road, Homer Avenue, Webster Street, and Addison Avenue. Installation of substructures and utility electric system is completed. Where possible, the overhead electric lines were removed and poles cut down to the level of the communication lines.
Construction Electric Utilities Fall 2020 $ 3,649,356 WC‐16001
Wastewater Collection
System Rehabilitation
Augmentation Project 29
This project replaced of 8,972 linear feet of wastewater mains. The sanitary sewer mains, laterals, and manholes to be rehabilitated or replaced in this project are located in the Charleston Meadows neighborhood. Construction started in February 2020 and was suspended for almost 3 months due to COVID‐ 19 County’s Shelter‐in‐Place Order. The project is complete as of December 2020.
Construction Wastewater
Collection Utilities Fall 2020 $ 4,434,839
December 2020
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
PF‐18000 Parking Lot J Elevator
Modernization
This project modernized the existing elevators at parking Lot J. The project involves upgrading the interior of the elevators, elevator control interface, call buttons, and meeting current ADA standards. Construction started in April 2019. Project is complete except for the State final inspection on the second car. State is behind because of COVID, but the inspection should be done by the end of July 2020.
Construction Buildings and
Facilities Public Works Spring 2020 $ 781,324 PE‐15003 Fire Station 3 Replacement
This project replaced the existing Fire Station at Embarcadero Road and Newell Road with a new structure that meets essential services standards and current program needs. Construction completed in March 2020.
Construction Buildings and
Facilities Public Works Winter 2020 $ 10,080,258 WS‐08001 Water Reservoir Coating
Improvements
This project included the recoating of four steel tanks. Work under this project was included in the Seismic Upgrade of four Steel Tanks and the three Turnout Projects. Once construction started, it was found that the Montebello Reservoir was in very poor condition. Due to escalating costs associated with roof replacement, staff decided to complete construction of the Montebello Reservoir and re‐evaluate the remaining three tanks for replacement.
Construction Water Utilities Spring 2020 $ 2,141,172 WS‐13001 Water Main Replacement ‐
Project 27
This project replaced approximately 9,600 linear feet of structurally deficient, aging, or corroded water mains and services along the mains on Sand Hill Road, Oak Creek Drive (5%) and Fulton Avenue.
Construction Water Utilities Spring 2020 $ 7,786,998 WC‐15001
Wastewater Collection
System Rehabilitation
Augmentation Project 28
This project enabled the design and construction of a high priority wastewater main and lateral replacement work to reduce inflow of rainfall and ground water into the collection system. The project replaced or rehabbed a total of 7,655 linear feet of wastewater mains located in the Leland Manor/Garland, Midtown West, and Lower Page Mill/Los Altos Hills areas of the City.
Construction Wastewater
Collection Utilities Spring 2020 $ 5,665,897 EL‐17003 VA Hospital ‐ Customer
Load Requirements
This project met the growing electric needs of the VA Hospital. Staff has had numerous discussions with VA Hospital on electric load growth at the hospital and anticipated needs from the utility. Much of the cost is reimbursed to the City by the VA Hospital. Staff has prepared preliminary designs for interim solutions and is awaiting additional information from VA to develop long range plans to meet their future needs.
Design Electric Utilities Spring 2020 $ 84,984 June 2020
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
EL‐04012 Utility Site Security
Improvements
This project added electronic security systems at utility sites to protect equipment at electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism. Cameras and detection systems have been installed at nine electric substations, three water stations, and one natural gas station to monitor facilities.
Construction Electric Utilities Spring 2020 $ 1,644,681 EL‐11008 Rebuild Underground
District 19
This project rebuilt and replaced the underground electric system in Underground District 19, the area bounded by Forest Avenue, Waverley Street, Addison Avenue, and Alma Street.
Construction Electric Utilities Spring 2020 $ 149,023 FD‐18000 Self Contained Breathing
Apparatus Replacement
This project replaced Self Contained Breathing Apparatus equipment (SCBA) used by firefighters when entering hazardous conditions when responding to fire and hazardous materials incidents. The SCBA provides breathable air for firefighters when entering environments where the atmosphere is immediately dangerous to life or health. The expected service life for SCBAs is 15 years.
Purchase Buildings and
Facilities Fire Department Spring 2020 $ 799,999 FD‐20000 Cardiac Monitor
Replacement
This project replaced the entire complement of twenty cardiac monitors in the Department. Along with other tools needed for patient assessment and airway verification, cardiac monitors assess cardiac activity in patients and provide defibrillation and pacing.
Purchase Buildings and
Facilities Fire Department Spring 2020 $ 850,000 PL‐16001 Downtown Mobility and
Safety Improvements
This project included the construction of curb extensions and the installation of new pedestrian signal heads and traffic signal modifications in 2019 as part of the Upgrade Downtown project.
Construction Traffic and
Transportation
Office of
Transportation Fall 2019 $ 1,819,847
FD‐20002 Thermal Imaging Cameras
Replacement
This project replaced the Thermal Imaging Cameras (TICs) on all fire and response vehicles used to help identify the location of victims; assess the source of fires, smoke, and heat; to assist in creating a plan of action.
Purchase Buildings and
Facilities Fire Department Fall 2019 $ 99,000 WC‐11000
Wastewater Collection
System Rehabilitation
Augmentation Project 24
This project addressed areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. This project was combined with Project 25 and 26(WC‐12001; WC‐13001).
Construction Wastewater
Collection Utilities Fall 2019 $ 3,131,595
WC‐13001
Wastewater Collection
System Rehabilitation
Augmentation Project 26
This project was combined with Project 24 and 25(WC‐11001; WC‐12001). All new service laterals were installed from the new sewer main to the new sewer cleanouts located in the City’s right‐of‐way.
Construction Wastewater
Collection Utilities Fall 2019 $ 3,309,998
CB‐19000 Cubberley Track and Field
Replacement
This project replaced the synthetic turf field, installed an all‐weather track and a fitness area. Construction Parks and Open
Space Public Works Fall 2019 $ 1,851,708
December 2019
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
PE‐14018 Baylands Boardwalk
Improvements
This project replaced the existing boardwalk with similar alignment and configuration. Construction Buildings and
Facilities Public Works Winter 2019 2,123,681 $
PE‐17009 City Hall Floor 4 Remodel This project improved the Administrative Services Department offices on the fourth floor of City Hall. Construction Buildings and
Facilities Public Works Winter 2019 494,818 $
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.
Construction Buildings and
Facilities Public Works Spring 2019 6,142,607 $
PL‐16000
Quarry Road
Improvements and Transit
Center Access
This project included planning, design and construction of bicycle and pedestrian improvements along Quarry Road. Construction Traffic and Transportation
Planning and
Community
Environment
Spring 2019 5,148,378 $
EL‐17008 Utility Control Center
Upgrades This project upgraded the Utility Control Center working environment. Construction Electric Utilities Winter 2019 499,997 $ GS‐12001 Gas Main Replacement
Project 22
This project replaced approximately 23,700 linear feet of gas mains and services along University Avenue and other streets in the Downtown North nieghborhood.
Construction Gas Utilities Spring 2019 11,658,997 $
WC‐12001
Wastewater Collection
System Rehabilitation /
Augmentation Project 25
This project was combined with Project 24 and 26 (WC‐11001; WC‐13001) replacing 45,294 linear feet of sanitary sewer mains in university South, Professorville and Old palo Alto neigborhoods.
Construction Wastewater
Collection Utilities Spring 2019 3,211,998 $
WQ‐14001 Dewatering and Loadout
Facility
This project provides funding for the design and construction of the sludge dewatering facility and truck loadout to retire existing dewatering and sewage sludge incinerators.
Construction Wastewater
Treatment Public Works Spring 2019 27,497,551 $
WS‐12001 Water Main Replacement
– Project 26
This project replaced approximately 11,000 linear feet of aging water mains and services which included water main replacement as part of the Upgrade Downtown Project.
Construction Water Utilities Spring 2019 7,506,161 $
PE‐17009 City Hall Floor 5 Remodel This project improved the Planning and Community Environment (PCE) Department offices on the fifth floor of City Hall. Construction Buildings and Facilities Public Works Summer 2018 525,000 $
AC‐14001
Baylands Nature
Interpretive Center Exhibit
Improvements
This project replaced worn out or non‐functioning exhibits at the Baylands Nature Interpretive Center. Construction Buildings and
Facilities
Community
Services Summer 2018 56,000 $
PE‐17000 Mitchell Park Adobe Creek
Bridge Replacement This project replaced the existing bridge over Adobe Creek in Mitchell Park. Construction Parks and Open Space Public Works Summer 2018 250,000 $
PD‐14000 Internal Alarm System
Replacement
This project replaced the citywide system of panic alarms from various departments and the Council chambers. Construction Buildings and Facilities Police Summer 2018 78,000 $
June 2019 2018
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
EL‐14004 Maybell 1&2 4/12kV
Conversion This project converted circuits 1 & 2 at Maybell substation from 4kV to 12kV. Construction Electric Utilities Fall 2018 364,796 $ GS‐15001 Security at City Gas
Receiving Stations
This project equiped the City’s four Gas Receiving Stations with video surveillance systems. Construction Gas Utilities Summer 2018 150,000 $ SD‐13003
Matadero Creek Storm
Water Pump Station and
Trunk Line Improvements
This project upgraded the capacity to the Matadero Creek Storm Water Pump Station, which serves a low‐lying 1200‐acre area of southeastern Palo Alto. Construction Storm Drain Public Works Summer 2018 6,685,317 $ AP‐16002 Wildlife Hazard
Management Plan
The Wildlife hazard Management Plan identified the specific actions the airport will take to mitigate the risk of wildlife strikes on or near the airport. Study Airport Public Works Summer 2018 63,415 $ WC‐14001
Wastewater Collection
System Rehabilitation
Augmentation Project 27
This project replaced 16,859 linear feet of sanitary sewer mains of various sizes on various streets. Construction Wastewater
Collection Utilities Winter 2018 4,022,455 $
PG‐15000 Buckeye Creek Hydrology
Study
This project analyzed flooding conditions and recommended flood control structures and drainage and erosion control solutions for the creek located within Foothills Park.
Study Parks and Open
Space Public Works Spring 2018 167,741 $
PE‐17004
CalTrain Corridor Video
Management System
Installation
This project replaced two existing gateway signs in the right‐of‐way for the California Avenue business district. Construction Streets and Sidewalks Public Works Spring 2018 1,550,000$
PF‐16003 Parking Lot Q Elevator
Modernization This project modernized the existing elevator at Parking Lot Q. Construction Buildings and Facilities Public Works Fall 2017 170,608 $
PE‐13003
Parks, Trails, Open Space,
and Recreation Master
Plan
This master plan provided guidance on the recreation and improvement needs for Palo Alto’s parks, trails, open space and recreational programs. Study Parks and Open Space
Community
Services Fall 2017 627,057$
PE‐12003 Rinconada Park Master
Plan
This project developed a plan for short, medium and long range improvements to the regional park including the consideration of pathways, new restrooms and playgrounds, new landscaping, and revitalization of underutilized areas within the park.
Study Parks and Open
Space
Community
Services Fall 2017 541,355 $
PE‐13012 Structural Assessment of
City Bridges
The project developed an inventory of all City‐owned bridges and culvert structures, condition assessment, cost estimate for rehabilitation, and recommendation for future inspection frequencies, assessment and improvements.
Study Buildings and
Facilities Public Works Fall 2017 198,529 $
June 2018 December 2017December
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
WC‐11000
Wastewater Collection
System Rehabilitation /
Augmentation Project 24
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes.
Construction Wastewater
Collection Utilities Fall 2017 3,119,806 $
WC‐13001
Wastewater Collection
System Rehabilitation /
Augmentation Project 26
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes.
Construction Wastewater
Collection Utilities Fall 2017 3,361,118 $
PG‐13003
Golf Reconfiguration and
Baylands Athletic Center
Improvements
This project completed the rehabilitation of the Palo Alto Municipal Golf Course, including a new layout for the course, new prefabricated restroom, new water‐ saving turf and irrigation system, and rebranded the course as the Baylands Golf Links.
Construction Parks and Open
Space Public Works Fall 2017 13,675,177 $
GS‐11000 Gas Main Replacement –
Project 21
This project combined with GWR 19B & GMR 20 and replaced ABS gas mains and services. Construction Gas Utilities Winter 2017 2,364,937 $ WS‐11000 Water Main Replacement
– Project 25
This project provided installation of approximately 11,869 linear feet of new High Density Polyethylene (HDPE) water mains, 232 new HDPE water services, and 15 new fire hydrants within the City limits.
Construction Water Utilities Winter 2017 5,445,069 $
WS‐15004 Water System Master Plan
The 2015 Water System Master Plan identified present capital improvements and replacement rates required to ensure optimal reliability levels of service to the existing distribution and transmission systems.
Study Water Utilities Spring 2017 500,000 $
WC‐10002
Wastewater Collection
System Rehabilitation /
Augmentation Project 23
Combined with Project 22 (WC‐09001). This project replaced and/or rehabilitated approximately 33,497 linear feet of sanitary sewer mains of various sizes, 554 sewer laterals, and 102 sewer manholes.
Construction Wastewater
Collection Utilities Winter 2017 1,272,289 $
EL‐10009
Street Light System Street
Light System Conversion
Project
This project converted HPS streetlights to LED and the conversion of approximately 4500 cobrahead streetlight fixtures. Construction Electric Utilities Spring 2017 696,918 $ EL‐13006 Sand Hill / Quarry 12kV
InterTie
This project installed new wire to connect circuits QR‐24 and QR‐27 in the Sand Hill/Quarry area. Construction Electric Utilities Winter 2017 208,648 $ EL‐15001 Electric Substation Battery
Replacement This project replaced the batteries in all nine of the City's electric substations. Construction Electric Utilities Winter 2017 400,000 $ PG‐13001
Stanford/Palo Alto Playing
Fields Soccer Turf
Replacement
This project replaced the synthetic turf at the Stanford/Palo Alto Playing Fields. Construction Parks and Open Space
Community
Services Fall 2016 1,499,979 $
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
PG‐09003 Park Maintenance Shop
Remodel
This project renovated and remodeled the Parks maintenance shop for safety and efficienciency upgrades. Construction Parks and Open Space
Community
Services Summer 2016 94,419 $
PE‐12017 City Hall First Floor
Renovations
This project installed new elevator control panels and replaced the gray‐painted panels inside the elevators. Construction Buildings and Facilities Public Works Summer 2016 3,974,963 $
PE‐11012 Temporary Main Library This project created a temporary main Library to be used while the new one was being constructed. Construction Buildings and
Facilities Public Works 156,254 $
PE‐15029
Baylands Nature
Interpretive Center Facility
Improvement
The project replaced decking, railings, structural framing members, exterior wood flooring, and cabinetry, restroom reconfiguration, and provided Americans with Disabilities Act (ADA) improvements.
Construction Buildings and
Facilities Public Works Spring 2017 889,452 $
PE‐13008 Bowden Park
Improvements
This project improved the children’s playground and included park amenity upgrades such as new playground equipment, a new retaining wall, surfacing and pathway upgrades, planting restoration and irrigation renovations, and replaced of damaged wood benches and the playground perimeter fence.
Construction Parks and Open
Space
Community
Services Summer 2016 421,126 $
PE‐13020 Byxbee Park Trails This project provided trail and site amenities over the remaining area of the landfill cap. Construction Parks and Open
Space Public Works Fall 2016 334,607 $
PE‐17002 City Hall Floor 3 Remodel
This project improved the Utilities Department administrative offices on the third floor of City Hall. It included new carpet, wall reconfiguration, a kitchenette, cabinets, paint, soundproofing, office furniture, doors, and associated building systems.
Construction Buildings and
Facilities Public Works Spring 2017 440,000 $
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades – Phase 1
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.
Construction Buildings and
Facilities Public Works Summer 2016 3,247,248 $
PG‐12004 Sarah Wallis Park
Improvements
This project improved site amenities with new concrete pathways, replaced old furnishings, and upgraded landscape with drought tolerant species. Construction Parks and Open Space
Community
Services Winter 2017 65,000 $
AP‐16003 Airport Perimeter Fence
This project replaced the perimeter fencing and gates surrounding the Palo Alto Airport boundaries to prevent unauthorized access to the airport runway in accordance with Federal and State standards.
Construction Airport Public Works Spring 2017 2,003,540 $ June 2017
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project
Budget ** CMR Date
SD‐11101
Channing Avenue/Lincoln
Avenue Storm Drain
Improvements
This project installed of 5,800 linear feet of 36‐inch to 60‐inch diameter storm drain along Channing and Lincoln Avenues over three project phases to increase drainage system capacity.
Construction Storm Drain Public Works Winter 2016 7,676,275 $ GS‐14004 Gas Distribution System
Model
This project included the development, model installation, testing, documentation, and staff training of a natural gas distribution system model. Study Gas Utilities Summer 2016 149,500 $ AC‐14000
Art Center Auditorium
Audio, Visual and
Furnishings
This project replaced outdated audio visual equipment and furnishings following the auditorium’s use as a temporary library. Construction Buildings and Facilities
Community
Services Winter 2016 150,000 $
PF‐15000 Rinconada Pool Locker
Room
This project renovated the Rinconada Pool locker room including the changing area, restrooms, and showers in the women's and men's locker rooms. Construction Buildings and Facilities Public Works Winter 2016 464,433 $
PE‐13016 El Camino Park Restoration
This project installed new athletic fields, synthetic turf, field lighting, fencing, a new restroom, scorekeeper booth and storage buildings, an expanded parking lot, new bike and pedestrian pathways, landscaping, benches, and other amenities.
Construction Parks and Open
Space
Community
Services Fall 2015 5,611,122 $
284,431,923$ Notes: ** Final Project Actuals may be different from Total Project Budget amounts Grand Total December 2016
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City of Palo Alto (ID # 14598)
City Council Staff Report
Meeting Date: 9/12/2022 Report Type: Information Reports City of Palo Alto Page 1
Title: Local Hazard Mitigation Plan Annual Update
From: City Manager
Lead Department: Office of Emergency Services
Informational Report:
Local Hazard Mitigation Plan Annual Update for Calendar Year 2021 (Presented 2022)
Background
The Federal Disaster Mitigation Act of 2000 (DMA) requires all cities, counties, and special districts to adopt a Local Hazard Mitigation Plan (LHMP) as a best practice to identify natural hazards and develop mitigation strategies to reduce risk to the community. An adopted LHMP also allows a jurisdiction to receive disaster mitigation funding from the Federal Emergency Management Agency (FEMA). The DMA provides that a local agency may adopt a Local Hazard Mitigation Plan or participate in the preparation of and adopt a Multi -Jurisdictional Hazard Mitigation Plan.
Between 2016 and 2017, the City of Palo Alto participated in the Santa Clara County multi - jurisdictional planning process resulting in a Countywide Local Hazards Mitigation Plan (LHMP).
The County contracted with TetraTech, Inc, a provider of emergency management consulting services, to facilitate the development of the County -wide plan. This multi -jurisdictional plan was approved by the State of California and FEMA and the Palo Alto Annex to this plan was adopted by the City Council on October 16, 2017.
The County Plan may be found here –
Volume 1:
<https://emergencymanagement.sccgov.org/sites/g/files/exjcpb261/files/For%20Partners/Loca l-Hazard-Mitigation-Plan-LHMP-Vol-1.pdf>
Volume 2:
<https://emergencymanagement.sccgov.org/sites/g/files/exjcpb261/files/For%20Partners/Loca l-Hazard-Mitigation-Plan-LHMP-Vol-2.pdf>
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City of Palo Alto Page 2
The Palo Alto specific plan and planning process may be found at the following weblink:
https://www.cityofpaloalto.org/Departments/Emergency-Services/Plans-and- Information/Local-Hazard-Mitigation-
Plan#:~:text=The%20Palo%20Alto%20Local%20Hazard,further%20amplified%20by%20climate% 20change.
Prior to this, the City of Palo Alto published Local Hazard Mitigation Plans in conjunction with the Santa Clara County’s Office of Emergency Management in 2005 and 2012.
The Local Hazard Mitigation Plan is a companion document to the City’s Threats and Hazards Identification and Risk Assessment (THIRA) Plan that describes not only natural hazards but also Technological and Intentional hazards that pose a risk to our community.
Discussion
One component of the plan maintenance cycle is an annual progress review of each mitigation project in the LHMP. OES leads this annual review by soliciting updates from each department that has responsibility f or one or more projects and develops the final annual report. OES maintains project status in a mitigation planning database provided by TetraTech as part of their contract with the County.
The Palo Alto portion of the Santa Clara County Operational Ar ea Hazard Mitigation Plan has targeted 38 hazard mitigation actions to be pursued during the 5 -year performance period. As of the reporting period, the following overall progress can be reported:
● 10 out of 38 initiatives (26%) were completed.
● 8 out of 38 initiatives (21%) indicated work is conducted as an ongoing capability. ● 14 out of 38 initiatives (37%) reported progress toward completion. ● 6 out of 38 initiatives (16%) reported no progress.
● 0 initiatives were removed due to elimination of a program.
The LHMP five -year cycle will formally end on December 19, 2022, requiring the City of Palo Alto to provide a formal update to this plan. The Santa Clara County Office of Emergency Management has received federal grant funding and approval from the State and FEMA to conduct a county-wide, multi-jurisdictional plan as they did in 2017. Palo Alto will be a part of this planning cycle. County staff is currently soliciting vendors through a request for proposal (RFP) upon which an evaluation team will select the vendor to oversee the compilation of the new LHMP. This new planning process will likely extend into 2023 given the planning effort necessary to meet state and federal guidelines.
OES will lead the City’s LHMP planning efforts which will requ ire a “whole of government” approach as required by FEMA. This will involve an interdepartmental team of City staff members, participation by selected community stakeholders, and input from the public at large. As in prior revision cycles, City staff wil l prepare draft documents, convene stakeholders, 17 Packet Pg. 251
City of Palo Alto Page 3
and subsequently submit the LHMP to the City Council for adoption. 17 Packet Pg. 252
Schedule of Meetings
Published September 1, 2022
This is a courtesy notice only. Meeting dates, times, and locations are subject to change. Almost all Palo Alto Council and some Standing Committee meetings are cablecast live on Channel 26. If there ha ppens to be concurrent meetings, one meeting will be broadcast on Channel 29.
Persons with disabilities who require auxiliary aids or services in using City facilities or programs, or who would like information on th e City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact: ADA Coordinator, City of Palo Alto, 650-329-2550 (voice) or 329-1199 (TDD), [email protected]. Listening assistive devices are available in th e Council Chambers. S ign language interpreters will be provided upon request with 72 hours advance notice. Please advise the City Clerk's Office (650-329-2571) of meetings or changes by 3:00 p.m. on Wednesdays for inclusion in the following week’s schedule. 9/1/2022
Meetings are held in-person and by virtual teleconference.
THURSDAY, September 1
Architectural Review Board Meeting, 8:30 a.m.
Parks and Recreation Commission Meeting, 7:00 p.m.
MONDAY, September 5
Sp. City Council Meeting, Cancelled
TUESDAY, September 6
Finance Committee Meeting, 5:30 p.m.
THURSDAY, September 8
Historic Resources Board Meeting, Cancelled
Human Relations Commission Meeting, 6:00 p.m.
MONDAY, September 12
Sp. City Council Meeting, 5:00 p.m.
TUESDAY, September 13
Policy and Services Committee Meeting, 7:00 p.m.
WEDNESDAY, September 14
Utilities Advisory Commission Meeting, 6:00 p.m.
Planning and Transportation Commission Meeting, 6:00 p.m.
THURSDAY, September 15
Architectural Review Board Meeting, 8:30 a.m.
City School Liaison Committee Meeting, 8:30 a.m.
Public Art Commission Meeting, 7:00 p.m.
MONDAY, September 19
Sp. City Council Meeting, 5:00 p.m.
TUESDAY, September 20
Finance Committee Meeting, 5:30 p.m.
WEDNESDAY, September 21
Rail Committee Meeting, 1:00 p.m.
THURSDAY, September 22
Historic Resources Board Meeting, 8:30 a.m.
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