CALL TO ORDER
Mayor Burt
SPECIAL ORDERS OF THE DAY
AA1. Neighbors Abroad Presentation: Sister City Mayor Ando of Tsuchiura, Japan Jennifer Buenrostro
Council Member DuBois
Mayor Burt
STUDY SESSION
AA2. Study Session to Receive an Update on the Santa Clara County’s Effort to Update the Stanford Community Plan.
Council member Cormack recused herself from the item.
Geoff Bradley, Principal at M Group
Mayor Burt
Vice Mayor Kou
Council Member DuBois
Council Member Stone
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a)
Council went into Closed Session at 6:42 P.M.
Council returned from Closed Session at 9:00 P.M.
Mayor Burt announced there were no reportable items.
AGENDA CHANGES, ADDITIONS AND DELETIONS
None.
PUBLIC COMMENT
CONSENT CALENDAR
2. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid‐19 State of Emergency
3. Approval of a Professional Services Agreement With CLEAResult, Inc., for Residential Energy Efficiency and Electrification Advising, Rebate Processing and Optional Heat Pump Water Heater Pilot Program Administration for a Total Not‐to‐Exceed Amount of $2,940,400 for a 4‐Year Term Through December 2026
4. Approve Contract C23185850 With Thomas Sarsfield for a Not‐To‐ Exceed Amount of $395,000 for a Term of Three Years to Provide a Tennis Recreation Program
5. Approval of the Acceptance of State of California Citizens Options for Public Safety (COPS) Funds of $172,000 and a Budget Amendment in the Supplemental Law Enforcement Services Fund (2/3 vote required)
6. Approval of the Office of the City Auditor's Fiscal Year (FY) 2023 Task Orders
7. Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February 27, 2023 for a Public Hearing for Objections to the Proposed Weed Abatement (Continued to December 19, 2022) MOTION: moved, seconded by to approve
MOTION ED: 0‐0
MOTION: Council Member Cormack moved, seconded by MayorBurt Council Member Cormack, DuBois registered a no vote on Agenda Item Number 2.
Council Member Tanaka registered a no vote on Agenda Item Number 3, 5.
MOTION: Council Member Cormack moved, seconded by Council Member Burt to approve Agenda Item Numbers 2‐6.
MOTION SPLIT FOR PURPOSE OF VOTING:
ITEMS 2 OF MOTION PASSED: 5‐2, Cormack, DuBois
ITEMS 3, 5 OF MOTION PASSED: 6‐1 Tanaka No
ITEMS 4,6 OF MOTION PASSED: 7‐0
MOTION PASSED: 5‐0
Council member Cormack
Council member Tanaka
Council Member DuBios
CITY MANAGER COMMENTS
City Manager Ed Shikada
ACTION ITEMS
8. Approval of a Construction Contract With Anderson Pacific Engineering Construction (APEC) in the Total Amount of $161,846,500; Approval of Three Amendments to Existing Agreements with: 1) Stanford University, 2) East Palo Alto Sanitary District, and 3) Mountain View and Los Altos; Approval of Amendment #2 to Contract Number C19171565 with Brown & Caldwell to Add Services, to Increase Compensation by $1,484,689 for a New Maximum Compensation Not‐to‐Exceed $5,908,791, and to Extend the Contract Term through March 31, 2028; Approval of Amendment #2 to Contract Number C21176592C with Carollo Engineers to Add Construction Management Services, to Increase Compensation by $8,237,021; approval of a resolution to increase Clean Water State Revolving Fund financing to $193,000,000; approval of a budget appropriation increasing revenue and expenses; and approval of an exception to Debt Policy 1‐65 for the Secondary Treatment Upgrades Project (WQ‐19001) at the Regional Water Quality Control Plant.
MOTION: Council Member Cormack moved, seconded by MayorBurt MOTION TO:
1. Approval of Anderson Pacific Engineering Construction, Inc. Construction Contract Award
2. Approval of Partner Agreement Amendments
Stanford
East Palo Alto Sanitary District (EPASD)
Mountain View & Los Altos
3. Approval of Brown and Caldwell Design Contract Amendment
4. Approval of Carollo Engineers Construction Management Contract Amendment
5. Approval of Resolution for increased SRF financing amount
6. Approval of FY2023 budget appropriation for correct budget
7. Approval of exception to Debt Policy 1‐65 for Wastewater Treatment Enterprise Fund MOTION PASSED: 6‐1
Public Works Director Brad Eggleston
Plan Manager Jamie Allen
Assistant Director Public Works
Jonathan Abdenshein
Public Comment: Lynn Chiapella
Council Member Cormack
Council Member Tanaka
City Manager Ed Shikada
Mayor Burt
MOTION Council Member Tanaka moved that the Council approve the staff recommendation with the addition of renegotiation of cost with other program partners.
Motion died for lack of a section.
Council Member DuBois
Tom Cabandinsky
9. PUBLIC HEARING / QUASI‐JUDICIAL. 1700 Embarcadero Road [21PLN‐00191]:
Consideration of a Site and Design Review, Design Enhance Exception, Variance and Off‐ Street Loading Space Modification to Allow the Demolition of a Vacant Restaurant and the Construction of a new two‐Story 31,000 Square Foot Automobile Dealership. The PTC and the ARB Recommend Approval of the Project. Environmental Assessment: Addendum to a Mitigated Negative Declaration. Zoning District: CS(D)(AD) Service Commercial (Site & Design Review / Automobile Dealership Combining Districts). (7:45 – 8:45 PM) MOTION: Council Member DuBois moved, seconded by Council MemberStone MOTION:
To Adopt the Record of Land Use Action approving a new car dealership and requests for a Site and Design, Variance, and Design Enhancement Exception based on findings and subject to the conditions of approval contained in Attachment B.
MOTION PASSED: 7‐0
Director of Planning and Transportation Jon Lait
Senior Planner Sheldon AhSing
10. Staff and the Council Sustainability and Climate Action (S/CAP) Ad Hoc Committee Recommend That Council Review and Provide Feedback to Staff on the Draft 2023‐2025 S/CAP Work Plan and Direction on Governance of the Work Plan (Continued to a future meeting)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
11. Annual Status Report on the Developer Impact Fees Schedule as of June 30, 2022 OTHER INFORMATION
Sp. City Council Meeting
Action Minutes: 12/05/2022
CALL TO ORDER
Mayor Burt
SPECIAL ORDERS OF THE DAY
AA1. Neighbors Abroad Presentation: Sister City Mayor Ando of Tsuchiura, Japan Jennifer Buenrostro
Council Member DuBois
Mayor Burt
STUDY SESSION
AA2. Study Session to Receive an Update on the Santa Clara County’s Effort to Update the Stanford Community Plan.
Council member Cormack recused herself from the item.
Geoff Bradley, Principal at M Group
Mayor Burt
Vice Mayor Kou
Council Member DuBois
Council Member Stone
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a)
Council went into Closed Session at 6:42 P.M.
Council returned from Closed Session at 9:00 P.M.
Mayor Burt announced there were no reportable items.
AGENDA CHANGES, ADDITIONS AND DELETIONS
None.
PUBLIC COMMENT
CONSENT CALENDAR
2. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid‐19 State of Emergency
3. Approval of a Professional Services Agreement With CLEAResult, Inc., for Residential Energy Efficiency and Electrification Advising, Rebate Processing and Optional Heat Pump Water Heater Pilot Program Administration for a Total Not‐to‐Exceed Amount of $2,940,400 for a 4‐Year Term Through December 2026
4. Approve Contract C23185850 With Thomas Sarsfield for a Not‐To‐ Exceed Amount of $395,000 for a Term of Three Years to Provide a Tennis Recreation Program
5. Approval of the Acceptance of State of California Citizens Options for Public Safety (COPS) Funds of $172,000 and a Budget Amendment in the Supplemental Law Enforcement Services Fund (2/3 vote required)
6. Approval of the Office of the City Auditor's Fiscal Year (FY) 2023 Task Orders
7. Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February 27, 2023 for a Public Hearing for Objections to the Proposed Weed Abatement (Continued to December 19, 2022) MOTION: moved, seconded by to approve
MOTION ED: 0‐0
MOTION: Council Member Cormack moved, seconded by MayorBurt Council Member Cormack, DuBois registered a no vote on Agenda Item Number 2.
Council Member Tanaka registered a no vote on Agenda Item Number 3, 5.
MOTION: Council Member Cormack moved, seconded by Council Member Burt to approve Agenda Item Numbers 2‐6.
MOTION SPLIT FOR PURPOSE OF VOTING:
ITEMS 2 OF MOTION PASSED: 5‐2, Cormack, DuBois
ITEMS 3, 5 OF MOTION PASSED: 6‐1 Tanaka No
ITEMS 4,6 OF MOTION PASSED: 7‐0
MOTION PASSED: 5‐0
Council member Cormack
Council member Tanaka
Council Member DuBios
CITY MANAGER COMMENTS
City Manager Ed Shikada
ACTION ITEMS
8. Approval of a Construction Contract With Anderson Pacific Engineering Construction (APEC) in the Total Amount of $161,846,500; Approval of Three Amendments to Existing Agreements with: 1) Stanford University, 2) East Palo Alto Sanitary District, and 3) Mountain View and Los Altos; Approval of Amendment #2 to Contract Number C19171565 with Brown & Caldwell to Add Services, to Increase Compensation by $1,484,689 for a New Maximum Compensation Not‐to‐Exceed $5,908,791, and to Extend the Contract Term through March 31, 2028; Approval of Amendment #2 to Contract Number C21176592C with Carollo Engineers to Add Construction Management Services, to Increase Compensation by $8,237,021; approval of a resolution to increase Clean Water State Revolving Fund financing to $193,000,000; approval of a budget appropriation increasing revenue and expenses; and approval of an exception to Debt Policy 1‐65 for the Secondary Treatment Upgrades Project (WQ‐19001) at the Regional Water Quality Control Plant.
MOTION: Council Member Cormack moved, seconded by MayorBurt MOTION TO:
1. Approval of Anderson Pacific Engineering Construction, Inc. Construction Contract Award
2. Approval of Partner Agreement Amendments
Stanford
East Palo Alto Sanitary District (EPASD)
Mountain View & Los Altos
3. Approval of Brown and Caldwell Design Contract Amendment
4. Approval of Carollo Engineers Construction Management Contract Amendment
5. Approval of Resolution for increased SRF financing amount
6. Approval of FY2023 budget appropriation for correct budget
7. Approval of exception to Debt Policy 1‐65 for Wastewater Treatment Enterprise Fund MOTION PASSED: 6‐1
Public Works Director Brad Eggleston
Plan Manager Jamie Allen
Assistant Director Public Works
Jonathan Abdenshein
Public Comment: Lynn Chiapella
Council Member Cormack
Council Member Tanaka
City Manager Ed Shikada
Mayor Burt
MOTION Council Member Tanaka moved that the Council approve the staff recommendation with the addition of renegotiation of cost with other program partners.
Motion died for lack of a section.
Council Member DuBois
Tom Cabandinsky
9. PUBLIC HEARING / QUASI‐JUDICIAL. 1700 Embarcadero Road [21PLN‐00191]:
Consideration of a Site and Design Review, Design Enhance Exception, Variance and Off‐ Street Loading Space Modification to Allow the Demolition of a Vacant Restaurant and the Construction of a new two‐Story 31,000 Square Foot Automobile Dealership. The PTC and the ARB Recommend Approval of the Project. Environmental Assessment: Addendum to a Mitigated Negative Declaration. Zoning District: CS(D)(AD) Service Commercial (Site & Design Review / Automobile Dealership Combining Districts). (7:45 – 8:45 PM) MOTION: Council Member DuBois moved, seconded by Council MemberStone MOTION:
To Adopt the Record of Land Use Action approving a new car dealership and requests for a Site and Design, Variance, and Design Enhancement Exception based on findings and subject to the conditions of approval contained in Attachment B.
MOTION PASSED: 7‐0
Director of Planning and Transportation Jon Lait
Senior Planner Sheldon AhSing
10. Staff and the Council Sustainability and Climate Action (S/CAP) Ad Hoc Committee Recommend That Council Review and Provide Feedback to Staff on the Draft 2023‐2025 S/CAP Work Plan and Direction on Governance of the Work Plan (Continued to a future meeting)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
11. Annual Status Report on the Developer Impact Fees Schedule as of June 30, 2022 OTHER INFORMATION
Sp. City Council Meeting
Action Minutes: 12/05/2022
CALL TO ORDER
Mayor Burt
SPECIAL ORDERS OF THE DAY
AA1. Neighbors Abroad Presentation: Sister City Mayor Ando of Tsuchiura, Japan Jennifer Buenrostro
Council Member DuBois
Mayor Burt
STUDY SESSION
AA2. Study Session to Receive an Update on the Santa Clara County’s Effort to Update the Stanford Community Plan.
Council member Cormack recused herself from the item.
Geoff Bradley, Principal at M Group
Mayor Burt
Vice Mayor Kou
Council Member DuBois
Council Member Stone
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a)
Council went into Closed Session at 6:42 P.M.
Council returned from Closed Session at 9:00 P.M.
Mayor Burt announced there were no reportable items.
AGENDA CHANGES, ADDITIONS AND DELETIONS
None.
PUBLIC COMMENT
CONSENT CALENDAR
2. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid‐19 State of Emergency
3. Approval of a Professional Services Agreement With CLEAResult, Inc., for Residential Energy Efficiency and Electrification Advising, Rebate Processing and Optional Heat Pump Water Heater Pilot Program Administration for a Total Not‐to‐Exceed Amount of $2,940,400 for a 4‐Year Term Through December 2026
4. Approve Contract C23185850 With Thomas Sarsfield for a Not‐To‐ Exceed Amount of $395,000 for a Term of Three Years to Provide a Tennis Recreation Program
5. Approval of the Acceptance of State of California Citizens Options for Public Safety (COPS) Funds of $172,000 and a Budget Amendment in the Supplemental Law Enforcement Services Fund (2/3 vote required)
6. Approval of the Office of the City Auditor's Fiscal Year (FY) 2023 Task Orders
7. Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February 27, 2023 for a Public Hearing for Objections to the Proposed Weed Abatement (Continued to December 19, 2022) MOTION: moved, seconded by to approve
MOTION ED: 0‐0
MOTION: Council Member Cormack moved, seconded by MayorBurt Council Member Cormack, DuBois registered a no vote on Agenda Item Number 2.
Council Member Tanaka registered a no vote on Agenda Item Number 3, 5.
MOTION: Council Member Cormack moved, seconded by Council Member Burt to approve Agenda Item Numbers 2‐6.
MOTION SPLIT FOR PURPOSE OF VOTING:
ITEMS 2 OF MOTION PASSED: 5‐2, Cormack, DuBois
ITEMS 3, 5 OF MOTION PASSED: 6‐1 Tanaka No
ITEMS 4,6 OF MOTION PASSED: 7‐0
MOTION PASSED: 5‐0
Council member Cormack
Council member Tanaka
Council Member DuBios
CITY MANAGER COMMENTS
City Manager Ed Shikada
ACTION ITEMS
8. Approval of a Construction Contract With Anderson Pacific Engineering Construction (APEC) in the Total Amount of $161,846,500; Approval of Three Amendments to Existing Agreements with: 1) Stanford University, 2) East Palo Alto Sanitary District, and 3) Mountain View and Los Altos; Approval of Amendment #2 to Contract Number C19171565 with Brown & Caldwell to Add Services, to Increase Compensation by $1,484,689 for a New Maximum Compensation Not‐to‐Exceed $5,908,791, and to Extend the Contract Term through March 31, 2028; Approval of Amendment #2 to Contract Number C21176592C with Carollo Engineers to Add Construction Management Services, to Increase Compensation by $8,237,021; approval of a resolution to increase Clean Water State Revolving Fund financing to $193,000,000; approval of a budget appropriation increasing revenue and expenses; and approval of an exception to Debt Policy 1‐65 for the Secondary Treatment Upgrades Project (WQ‐19001) at the Regional Water Quality Control Plant.
MOTION: Council Member Cormack moved, seconded by MayorBurt MOTION TO:
1. Approval of Anderson Pacific Engineering Construction, Inc. Construction Contract Award
2. Approval of Partner Agreement Amendments
Stanford
East Palo Alto Sanitary District (EPASD)
Mountain View & Los Altos
3. Approval of Brown and Caldwell Design Contract Amendment
4. Approval of Carollo Engineers Construction Management Contract Amendment
5. Approval of Resolution for increased SRF financing amount
6. Approval of FY2023 budget appropriation for correct budget
7. Approval of exception to Debt Policy 1‐65 for Wastewater Treatment Enterprise Fund MOTION PASSED: 6‐1
Public Works Director Brad Eggleston
Plan Manager Jamie Allen
Assistant Director Public Works
Jonathan Abdenshein
Public Comment: Lynn Chiapella
Council Member Cormack
Council Member Tanaka
City Manager Ed Shikada
Mayor Burt
MOTION Council Member Tanaka moved that the Council approve the staff recommendation with the addition of renegotiation of cost with other program partners.
Motion died for lack of a section.
Council Member DuBois
Tom Cabandinsky
9. PUBLIC HEARING / QUASI‐JUDICIAL. 1700 Embarcadero Road [21PLN‐00191]:
Consideration of a Site and Design Review, Design Enhance Exception, Variance and Off‐ Street Loading Space Modification to Allow the Demolition of a Vacant Restaurant and the Construction of a new two‐Story 31,000 Square Foot Automobile Dealership. The PTC and the ARB Recommend Approval of the Project. Environmental Assessment: Addendum to a Mitigated Negative Declaration. Zoning District: CS(D)(AD) Service Commercial (Site & Design Review / Automobile Dealership Combining Districts). (7:45 – 8:45 PM) MOTION: Council Member DuBois moved, seconded by Council MemberStone MOTION:
To Adopt the Record of Land Use Action approving a new car dealership and requests for a Site and Design, Variance, and Design Enhancement Exception based on findings and subject to the conditions of approval contained in Attachment B.
MOTION PASSED: 7‐0
Director of Planning and Transportation Jon Lait
Senior Planner Sheldon AhSing
10. Staff and the Council Sustainability and Climate Action (S/CAP) Ad Hoc Committee Recommend That Council Review and Provide Feedback to Staff on the Draft 2023‐2025 S/CAP Work Plan and Direction on Governance of the Work Plan (Continued to a future meeting)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
11. Annual Status Report on the Developer Impact Fees Schedule as of June 30, 2022 OTHER INFORMATION
Sp. City Council Meeting
Action Minutes: 12/05/2022
CALL TO ORDER
Mayor Burt
SPECIAL ORDERS OF THE DAY
AA1. Neighbors Abroad Presentation: Sister City Mayor Ando of Tsuchiura, Japan Jennifer Buenrostro
Council Member DuBois
Mayor Burt
STUDY SESSION
AA2. Study Session to Receive an Update on the Santa Clara County’s Effort to Update the Stanford Community Plan.
Council member Cormack recused herself from the item.
Geoff Bradley, Principal at M Group
Mayor Burt
Vice Mayor Kou
Council Member DuBois
Council Member Stone
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a)
Council went into Closed Session at 6:42 P.M.
Council returned from Closed Session at 9:00 P.M.
Mayor Burt announced there were no reportable items.
AGENDA CHANGES, ADDITIONS AND DELETIONS
None.
PUBLIC COMMENT
CONSENT CALENDAR
2. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid‐19 State of Emergency
3. Approval of a Professional Services Agreement With CLEAResult, Inc., for Residential Energy Efficiency and Electrification Advising, Rebate Processing and Optional Heat Pump Water Heater Pilot Program Administration for a Total Not‐to‐Exceed Amount of $2,940,400 for a 4‐Year Term Through December 2026
4. Approve Contract C23185850 With Thomas Sarsfield for a Not‐To‐ Exceed Amount of $395,000 for a Term of Three Years to Provide a Tennis Recreation Program
5. Approval of the Acceptance of State of California Citizens Options for Public Safety (COPS) Funds of $172,000 and a Budget Amendment in the Supplemental Law Enforcement Services Fund (2/3 vote required)
6. Approval of the Office of the City Auditor's Fiscal Year (FY) 2023 Task Orders
7. Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February 27, 2023 for a Public Hearing for Objections to the Proposed Weed Abatement (Continued to December 19, 2022) MOTION: moved, seconded by to approve
MOTION ED: 0‐0
MOTION: Council Member Cormack moved, seconded by MayorBurt Council Member Cormack, DuBois registered a no vote on Agenda Item Number 2.
Council Member Tanaka registered a no vote on Agenda Item Number 3, 5.
MOTION: Council Member Cormack moved, seconded by Council Member Burt to approve Agenda Item Numbers 2‐6.
MOTION SPLIT FOR PURPOSE OF VOTING:
ITEMS 2 OF MOTION PASSED: 5‐2, Cormack, DuBois
ITEMS 3, 5 OF MOTION PASSED: 6‐1 Tanaka No
ITEMS 4,6 OF MOTION PASSED: 7‐0
MOTION PASSED: 5‐0
Council member Cormack
Council member Tanaka
Council Member DuBios
CITY MANAGER COMMENTS
City Manager Ed Shikada
ACTION ITEMS
8. Approval of a Construction Contract With Anderson Pacific Engineering Construction (APEC) in the Total Amount of $161,846,500; Approval of Three Amendments to Existing Agreements with: 1) Stanford University, 2) East Palo Alto Sanitary District, and 3) Mountain View and Los Altos; Approval of Amendment #2 to Contract Number C19171565 with Brown & Caldwell to Add Services, to Increase Compensation by $1,484,689 for a New Maximum Compensation Not‐to‐Exceed $5,908,791, and to Extend the Contract Term through March 31, 2028; Approval of Amendment #2 to Contract Number C21176592C with Carollo Engineers to Add Construction Management Services, to Increase Compensation by $8,237,021; approval of a resolution to increase Clean Water State Revolving Fund financing to $193,000,000; approval of a budget appropriation increasing revenue and expenses; and approval of an exception to Debt Policy 1‐65 for the Secondary Treatment Upgrades Project (WQ‐19001) at the Regional Water Quality Control Plant.
MOTION: Council Member Cormack moved, seconded by MayorBurt MOTION TO:
1. Approval of Anderson Pacific Engineering Construction, Inc. Construction Contract Award
2. Approval of Partner Agreement Amendments
Stanford
East Palo Alto Sanitary District (EPASD)
Mountain View & Los Altos
3. Approval of Brown and Caldwell Design Contract Amendment
4. Approval of Carollo Engineers Construction Management Contract Amendment
5. Approval of Resolution for increased SRF financing amount
6. Approval of FY2023 budget appropriation for correct budget
7. Approval of exception to Debt Policy 1‐65 for Wastewater Treatment Enterprise Fund MOTION PASSED: 6‐1
Public Works Director Brad Eggleston
Plan Manager Jamie Allen
Assistant Director Public Works
Jonathan Abdenshein
Public Comment: Lynn Chiapella
Council Member Cormack
Council Member Tanaka
City Manager Ed Shikada
Mayor Burt
MOTION Council Member Tanaka moved that the Council approve the staff recommendation with the addition of renegotiation of cost with other program partners.
Motion died for lack of a section.
Council Member DuBois
Tom Cabandinsky
9. PUBLIC HEARING / QUASI‐JUDICIAL. 1700 Embarcadero Road [21PLN‐00191]:
Consideration of a Site and Design Review, Design Enhance Exception, Variance and Off‐ Street Loading Space Modification to Allow the Demolition of a Vacant Restaurant and the Construction of a new two‐Story 31,000 Square Foot Automobile Dealership. The PTC and the ARB Recommend Approval of the Project. Environmental Assessment: Addendum to a Mitigated Negative Declaration. Zoning District: CS(D)(AD) Service Commercial (Site & Design Review / Automobile Dealership Combining Districts). (7:45 – 8:45 PM) MOTION: Council Member DuBois moved, seconded by Council MemberStone MOTION:
To Adopt the Record of Land Use Action approving a new car dealership and requests for a Site and Design, Variance, and Design Enhancement Exception based on findings and subject to the conditions of approval contained in Attachment B.
MOTION PASSED: 7‐0
Director of Planning and Transportation Jon Lait
Senior Planner Sheldon AhSing
10. Staff and the Council Sustainability and Climate Action (S/CAP) Ad Hoc Committee Recommend That Council Review and Provide Feedback to Staff on the Draft 2023‐2025 S/CAP Work Plan and Direction on Governance of the Work Plan (Continued to a future meeting)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
11. Annual Status Report on the Developer Impact Fees Schedule as of June 30, 2022 OTHER INFORMATION
Sp. City Council Meeting
Action Minutes: 12/05/2022
CALL TO ORDER
Mayor Burt
SPECIAL ORDERS OF THE DAY
AA1. Neighbors Abroad Presentation: Sister City Mayor Ando of Tsuchiura, Japan Jennifer Buenrostro
Council Member DuBois
Mayor Burt
STUDY SESSION
AA2. Study Session to Receive an Update on the Santa Clara County’s Effort to Update the Stanford Community Plan.
Council member Cormack recused herself from the item.
Geoff Bradley, Principal at M Group
Mayor Burt
Vice Mayor Kou
Council Member DuBois
Council Member Stone
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a)
Council went into Closed Session at 6:42 P.M.
Council returned from Closed Session at 9:00 P.M.
Mayor Burt announced there were no reportable items.
AGENDA CHANGES, ADDITIONS AND DELETIONS
None.
PUBLIC COMMENT
CONSENT CALENDAR
2. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid‐19 State of Emergency
3. Approval of a Professional Services Agreement With CLEAResult, Inc., for Residential Energy Efficiency and Electrification Advising, Rebate Processing and Optional Heat Pump Water Heater Pilot Program Administration for a Total Not‐to‐Exceed Amount of $2,940,400 for a 4‐Year Term Through December 2026
4. Approve Contract C23185850 With Thomas Sarsfield for a Not‐To‐ Exceed Amount of $395,000 for a Term of Three Years to Provide a Tennis Recreation Program
5. Approval of the Acceptance of State of California Citizens Options for Public Safety (COPS) Funds of $172,000 and a Budget Amendment in the Supplemental Law Enforcement Services Fund (2/3 vote required)
6. Approval of the Office of the City Auditor's Fiscal Year (FY) 2023 Task Orders
7. Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February 27, 2023 for a Public Hearing for Objections to the Proposed Weed Abatement (Continued to December 19, 2022) MOTION: moved, seconded by to approve
MOTION ED: 0‐0
MOTION: Council Member Cormack moved, seconded by MayorBurt Council Member Cormack, DuBois registered a no vote on Agenda Item Number 2.
Council Member Tanaka registered a no vote on Agenda Item Number 3, 5.
MOTION: Council Member Cormack moved, seconded by Council Member Burt to approve Agenda Item Numbers 2‐6.
MOTION SPLIT FOR PURPOSE OF VOTING:
ITEMS 2 OF MOTION PASSED: 5‐2, Cormack, DuBois
ITEMS 3, 5 OF MOTION PASSED: 6‐1 Tanaka No
ITEMS 4,6 OF MOTION PASSED: 7‐0
MOTION PASSED: 5‐0
Council member Cormack
Council member Tanaka
Council Member DuBios
CITY MANAGER COMMENTS
City Manager Ed Shikada
ACTION ITEMS
8. Approval of a Construction Contract With Anderson Pacific Engineering Construction (APEC) in the Total Amount of $161,846,500; Approval of Three Amendments to Existing Agreements with: 1) Stanford University, 2) East Palo Alto Sanitary District, and 3) Mountain View and Los Altos; Approval of Amendment #2 to Contract Number C19171565 with Brown & Caldwell to Add Services, to Increase Compensation by $1,484,689 for a New Maximum Compensation Not‐to‐Exceed $5,908,791, and to Extend the Contract Term through March 31, 2028; Approval of Amendment #2 to Contract Number C21176592C with Carollo Engineers to Add Construction Management Services, to Increase Compensation by $8,237,021; approval of a resolution to increase Clean Water State Revolving Fund financing to $193,000,000; approval of a budget appropriation increasing revenue and expenses; and approval of an exception to Debt Policy 1‐65 for the Secondary Treatment Upgrades Project (WQ‐19001) at the Regional Water Quality Control Plant.
MOTION: Council Member Cormack moved, seconded by MayorBurt MOTION TO:
1. Approval of Anderson Pacific Engineering Construction, Inc. Construction Contract Award
2. Approval of Partner Agreement Amendments
Stanford
East Palo Alto Sanitary District (EPASD)
Mountain View & Los Altos
3. Approval of Brown and Caldwell Design Contract Amendment
4. Approval of Carollo Engineers Construction Management Contract Amendment
5. Approval of Resolution for increased SRF financing amount
6. Approval of FY2023 budget appropriation for correct budget
7. Approval of exception to Debt Policy 1‐65 for Wastewater Treatment Enterprise Fund MOTION PASSED: 6‐1
Public Works Director Brad Eggleston
Plan Manager Jamie Allen
Assistant Director Public Works
Jonathan Abdenshein
Public Comment: Lynn Chiapella
Council Member Cormack
Council Member Tanaka
City Manager Ed Shikada
Mayor Burt
MOTION Council Member Tanaka moved that the Council approve the staff recommendation with the addition of renegotiation of cost with other program partners.
Motion died for lack of a section.
Council Member DuBois
Tom Cabandinsky
9. PUBLIC HEARING / QUASI‐JUDICIAL. 1700 Embarcadero Road [21PLN‐00191]:
Consideration of a Site and Design Review, Design Enhance Exception, Variance and Off‐ Street Loading Space Modification to Allow the Demolition of a Vacant Restaurant and the Construction of a new two‐Story 31,000 Square Foot Automobile Dealership. The PTC and the ARB Recommend Approval of the Project. Environmental Assessment: Addendum to a Mitigated Negative Declaration. Zoning District: CS(D)(AD) Service Commercial (Site & Design Review / Automobile Dealership Combining Districts). (7:45 – 8:45 PM) MOTION: Council Member DuBois moved, seconded by Council MemberStone MOTION:
To Adopt the Record of Land Use Action approving a new car dealership and requests for a Site and Design, Variance, and Design Enhancement Exception based on findings and subject to the conditions of approval contained in Attachment B.
MOTION PASSED: 7‐0
Director of Planning and Transportation Jon Lait
Senior Planner Sheldon AhSing
10. Staff and the Council Sustainability and Climate Action (S/CAP) Ad Hoc Committee Recommend That Council Review and Provide Feedback to Staff on the Draft 2023‐2025 S/CAP Work Plan and Direction on Governance of the Work Plan (Continued to a future meeting)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
11. Annual Status Report on the Developer Impact Fees Schedule as of June 30, 2022 OTHER INFORMATION
Sp. City Council Meeting
Action Minutes: 12/05/2022