1 City Council
Regular Meeting
Monday, December 19, 2022
5:00 PM
Council Chamber & Virtual
Amended Agenda
Amended agenda items appear below in red
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person.
HOW TO PARTICIPATE
VIRTUAL PARTICIPATION
CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833
The meeting will be broadcast on Cable TV Channel 26, live on YouTube at https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center at https://midpenmedia.org.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
REVISED PUBLIC COMMENTS
Public Comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and
will be provided to the Council and available for inspection on the City’s websit e. Please clearly indicate which agenda item you are referencing in your email subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.c [email protected] at least 24 hours prior to the meeting. Once received, the City Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage d evices are not accepted. 2 Regular Meeting December 19, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:00 -5:25 PM)
1. Resolution Expressing Appreciation to Michael Nafziger Upon his Retirement
2. Resolution Expressing Appreciation to Dinaa Alcocer Upon her Retirement
3. Resolution Expressi ng Appreciation to Kim Roderick Upon her Retirement
4. Resolution Expressing Appreciation to Brian Baggot Upon his Retirement
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:25 – 5:45 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.
CONSENT CALENDAR (5:45 – 5:50 PM)
Items will be voted on in one motion unless removed from the calendar by three Council Members.
5. Approve Minutes from the November 28 and December 5, 2022 Cit y Council Meetings
6. Approval of Construction Contract With Adams Pool Solutions (C23185733), in the Total not to Exceed Amount of $534,838 for the Rinconada Lap Pool and Children’s Pool Re -plaster Project ($486,217) and Authorization of Contract Continge ncy ($48,621); Funded in the Building Systems Improvements Capital Improvement Project (PF - 01003)
7. Adoption of a revised Management and Professional Employees Compensation Plan and salary schedule, effect ive December 31, 2022 through June 30, 2025
8. Finance Committee Recommends the City Council Ado pt a Reso lution Amending the E -HRA (Electric Hydro Rate Adjuster) Rate Schedule, Increasing the Current E-HRA Rate to $0.048/kWh Effective January 1, 2023
9. Approval of a Professional Services Agreement with W oodard & Curran (C23185763) for the Amount of $486,000 Over a 5 -year Term for 3 Regular Meeting December 19, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
Regulatory Compliance Assistance to the Regional Water Quality Control Plant
10. Approval of Professional Services Contract Amen dment Number 2 with Buildingeye (S19174467) to add $123,410 for a Not -to-Exceed Amount of $353,410 and Extend the Contract for Two Years to Provide Visualization of Data for Building Permits, Planning Entitlements and Code Enforcement Activities
11. Approval of Contract with Urban Rock Design (C23186954) not -to- exceed $99,000 for Public Art Associated with the Boulware Park Renovation and Expansion
12. Adoption of Updated Salary Schedules for Limited Hourly (HRLY) and Service Employee International Union Ho urly (SEIU- H) Employee Groups in Accordance with t he City of Palo Alto Minimum Wage Ordinance
13. Adoption of a Resolution of Weeds to be a Public Nuisance and Setting February 27, 2023 for a Public Hearing for Objections to the Proposed Weed Abatement
14. Approval of Amendment No. 3 with SWA Services Gro up, Inc. (SWA) Contract No. C18168154 to Increase Compensation by $1,339,900 for a New Total Not to Exceed Amount of $13,612,443, and to Extend the Contract Term by Six Months, for Janitorial Services. Title Amended
15. Approval of Contract With Woodard & Curran, Inc. (C23186176) in a Total Amount Not to Exceed $3,151,500 for Program Management Services for Projects Under the Long-Range Facilities Plan of the Regional Water Quality Control Plant – Capital Improvement Program Project WQ- 10001
16. Approve and Authorize the City Manager to Execute a 5 -year General Services Agreement With Bosco Oil, Inc. in an Amount Not- to-Exceed $4,801,445 for t he Purchase of Unleaded and Diesel Fuels to Supply the City's Fle et and approve a budget amendment in the Vehicle Replacement and Maintenance Fund
17. Approval of Contract C23186719 (Attachment A) with CivicPlus, LLC for CivicRec Recreation Management Software for a Period of Six Years in an Amount of $735,065 (Includin g a 5% Contingency for Additional Services Amount of $29,229). Late Packet Report
18. Adoption of a Resolution Declaring the Results of the Consolidated Municipal Election Held on November 8, 2022 Late Packet Report 4 Regular Meeting December 19, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
AA1. Adoption of a Resolution Increasing the Gas Monthly Market -Based Commodity Rate Cap From $2.00 Per Therm to $4.00 Per Therm by Amending Utility Rate Schedules G -1 (Residential Gas Service), G -2 (Residential Master-Metered and Commercial Gas Service), G -3 (Large Commercial Gas Service), and G 10 (Compressed Natural Gas Service) CITY MANAGER COMMENTS (5:50 PM – 6:10 PM)
MAYOR'S END OF YEAR COMMENTS (6:10 – 6:30 PM)
ACTION ITEMS
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters.
19. 1237 San Antonio Road [22PLN -0013], Proj ect Known as Palo Alto Homekey: Recommendation for a Comprehensive Plan Amendment for the Northwest Portion of the Site Changing the Land Use Map Designation from "Public Conservation Land" (CL) to "Major Institution Special Facilities" (MISP) to Create Alignment B etween the Existing Use and Its Designation (6:30 – 7:30 PM)
20. Staff and the Utilities Advisory Commission (UAC) Recommend the City Council Approve Option 2 for Building Fiber -to-the-Premises (FTTP) Under a Phased Approach Supplemental Memo (7:30 – 9:00 PM)
21. Review and Adoption of the Policy a nd Servic es Committee Recommendations on the Revised Council Procedures and Protocols Handbook Late Packet Report (9:00 – 10:30 PM)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.
22. Informational Report on the Fiscal Year 2022 GreenWaste of Palo Alto Certificate of End Use & Traceability Report and Update on Cou ncil Direction Regarding Recyclable Materials
23. Update on the Fiscal Year 2022 Implementation of the Deconstruction and Construction Materials Management Ordinance (Ordinance 5472/ Palo Alto Municipal Code Title 5, Chapter 5.24)
5 Regular Meeting December 19, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
24. Palo Alto Fire Depart ment Annual Performance Report for Fisc al Year 2022
25. Property Agreements Entered into by City Manager Under Palo Alto Municipal Code Section 2.30.210(h), and Reported Per Sect ion Code
2.30.710 Fiscal Year 2022
26. Surveillance Technology Report for Fis cal Years 2021 and 2022
Amended Agenda Information
Items that have been added/modified from the original publication of the agenda are listed below. Any corresponding materials are appended to the end of the initial packet. If full items have been added to the Agenda, they will be denoted with a number starting with AA, meaning Amended Agenda item. .
14. Approval of Amendment No. 3 with SWA Services Group, Inc. (SWA) Contract No. C18168154 to Increase Compensation by $1,339,900 for a New Total Not to Exceed Amount of $13,612,443, and to Extend the Contract Term by Six Months, for Janitorial Services. Title Amended
17. Approval of Contract C23186719 (Attachment A) with CivicPlus, LLC for CivicRec Recreation Management Software for a Period of Six Years in an Amount of $735,065 (Including a 5% Co ntingency for Additional Services Amount of $29,229). Late Packet Report
18. Adoption of a Resolution Declaring the Results of the Consolid ated Municipal Election Held on November 8, 2022 Late Packet Report AA1. Adoption of a Resolution Increasing the Gas Monthly Market -Based Commodity Rate Cap From $2.00 Per Therm to $4.00 Per Therm by Amending Utility Rate Schedules G -1 (Resi dential Gas Ser vice), G -2 (Residential Master-Metered and Commercial Gas Service), G -3 (Large Commercial Gas Service), and G 10 (Compressed Natural Gas Service)
20. Staff and the Utilities Advisory Commission (UAC) Recommend the City Council Approve Option 2 for Building Fiber-to-the-Premises (FTTP) Under a Phased Approach Supplemental Memo
21. Review and Adoption of the Policy a nd Ser vices Committee Recommendations on the Revised Council Procedures and Protocols Handbook Late Packet Report
6 Regular Meeting December 19, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
OTHER INFORMATION
Standing Committee Meetings – None
Public Comment Letters
Schedule of Meetings
7 Regular Meeting December 19, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address th e C ouncil, click on the link below to access a Zoom -based meeting. Please read the following instructions carefully.
A. You may download the Zoom client or connect to the meeting in - browser. If using your browser, make sure you are using a current, up-to-date b rowser: Chrome 30+, Firefox 27+, Microsoft Edge 12+ , Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.
B. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
D. When called, please limit your remarks to the time limit allotted.
E. A timer will be shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number li sted below. When you wish to speak on an agenda item h it *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833