CITY COUNCIL
Special Meeting
Monday, February 27, 2023
Council Chambers & Hybrid
5:00 PM
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org
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VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDER OF THE DAY (5:00 ‐ 5:10 PM)
1. Proclamations to Community Leaders in Honor of Black History Month AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:10 ‐ 5:30 PM)
CONSENT CALENDAR (5:30 ‐ 5:40 PM)
2. Approval of Minutes from the February 13, 2023 City Council Meeting
3. Adoption of a Memorandum of Agreement with the Fire Chiefs Association; CEQA Status ‐ Not a project
4. Approval of Construction Contract with O’Grady Paving, Inc. (#C23186898) in the Amount of $2,509,460 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $250,946 for the Fiscal Year 2023 Street Resurfacing Project, Capital Improvement Program Projects Street Maintenance PE‐86070 and Storm Drainage System Replacement and Rehabilitation SD‐06101; CEQA status— exempt under CEQA Guidelines section 15301(c)
5. Appointments of 2023 Emergency Standby Council
CITY MANAGER COMMENTS (5:40 ‐ 5:55 PM)
ACTION ITEMS
6. PUBLIC HEARING: Objections to Weed Abatement and Adoption of a Resolution Ordering Weed Nuisance Abated; CEQA status – exempt (Class 8, 14 CCR section 15308)
7. Parks and Recreation Commission Recommendation to Adopt an Ordinance Amending PAMC Section 22.04.220 to Regulate Electric Bicycles and Electric Coasting Devices in Parks and Open Spaces Spaces (Item Pulled from Consent January 23, 2023)
8. Discussion and Possible Revision to 2023 Standing Committee Topics (Continued from Feburary 13, 2023 agenda)
9. Rescheduled Item from February 6, 2023: Professional Services Agreement with Townsend Public Affairs Contract
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted.
A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
Click to Join
Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance.
1 Special Meeting February 27, 2023
Materials submitted after distribution are available for public inspection at www.CityofPaloAlto.org.
2 Special Meeting February 27, 2023
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
CALL TO ORDER
SPECIAL ORDER OF THE DAY (5:00 - 5:20 PM)
1. Proclamations to Community Leaders in Honor of Black History Month
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:20 - 5:40 PM)
CONSENT CALENDAR (5:40 - 5:45 PM)
2. Approval of Minutes from the February 13, 2023 City Council Meeting
3. Adoption of a Memorandum of Agreement with the Fire Chiefs Association; CEQA Status - Not a project
4. Approval of Construction Contract with O’Grady Paving, Inc. (#C23186898) in the Amount of $2,509,460 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $250,946 for the Fiscal Year 2023 Street Resurfacing Project, Capital Improvement Program Projects Street Maintenance PE-86070 and Storm Drainage System Replacement and Rehabilitation SD-06101; CEQA status—exempt under CEQA Guidelines section 15301(c)
5. Appointments of 2023 Emergency Standby Council
CITY MANAGER COMMENTS (5:45 – 6:00 PM)
ACTION ITEMS
6. PUBLIC HEARING: Objections to Weed Abatement and Adoption of a Resolution Ordering Weed Nuisance Abated; CEQA status – exempt (Class 8, 14 CCR section 15308) (6:00 – 6:20 PM)
7. Parks and Recreation Commission Recommendation to Adopt an Ordinance Amending PAMC Section 22.04.220 to Regulate Electric Bicycles and Electric Coasting Devices in Parks and Open Spaces (Item Pulled from Consent January 23, 2023) (6:20 – 7 :50 PM)
8. Discussion and Possible Revision to 2023 Standing Committee Topics (Continued from February 13, 2023 agenda) (7:50 – 9:20 PM)
3 Special Meeting February 27, 2023
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org.
9. Rescheduled Item from February 6, 2023: Professional Services Agreement with Townsend Public Affairs Contract (9:20 – 10:20 PM)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
CITY COUNCIL
Special Meeting
Monday, February 27, 2023
Council Chambers & Hybrid
5:00 PM
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDER OF THE DAY (5:00 ‐ 5:10 PM)
1. Proclamations to Community Leaders in Honor of Black History Month AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:10 ‐ 5:30 PM)
CONSENT CALENDAR (5:30 ‐ 5:40 PM)
2. Approval of Minutes from the February 13, 2023 City Council Meeting
3. Adoption of a Memorandum of Agreement with the Fire Chiefs Association; CEQA Status ‐ Not a project
4. Approval of Construction Contract with O’Grady Paving, Inc. (#C23186898) in the Amount of $2,509,460 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $250,946 for the Fiscal Year 2023 Street Resurfacing Project, Capital Improvement Program Projects Street Maintenance PE‐86070 and Storm Drainage System Replacement and Rehabilitation SD‐06101; CEQA status— exempt under CEQA Guidelines section 15301(c)
5. Appointments of 2023 Emergency Standby Council
CITY MANAGER COMMENTS (5:40 ‐ 5:55 PM)
ACTION ITEMS
6. PUBLIC HEARING: Objections to Weed Abatement and Adoption of a Resolution Ordering Weed Nuisance Abated; CEQA status – exempt (Class 8, 14 CCR section 15308)
7. Parks and Recreation Commission Recommendation to Adopt an Ordinance Amending PAMC Section 22.04.220 to Regulate Electric Bicycles and Electric Coasting Devices in Parks and Open Spaces Spaces (Item Pulled from Consent January 23, 2023)
8. Discussion and Possible Revision to 2023 Standing Committee Topics (Continued from Feburary 13, 2023 agenda)
9. Rescheduled Item from February 6, 2023: Professional Services Agreement with Townsend Public Affairs Contract
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted.
A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance.
4 Special Meeting February 27, 2023
Materials submitted after distribution are available for public inspection at www.CityofPaloAlto.org
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City Council
Staff Report
Report Type: SPECIAL ORDER OF THE DAY
Lead Department: City Clerk
Meeting Date: February 27, 2023
Report #:2302-0992
TITLE
Proclamations to Community Leaders in Honor of Black History Month
RECOMMENDATION
Proclamations honoring community members at this meeting include the following:
Clayborne Carson
LaDoris Cordell
Lorettta Green
Additional community members will also be recognized verbally at the meeting.
APPROVED BY:
Lesley Milton
CITY COUNCIL
STAFF REPORT
From: City Clerk
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: February 27, 2023
Report #: 2301-0835
TITLE
Approval of Minutes from the February 13, 2023 City Council Meeting
RECOMMENDATION
It is recommended that the minute be reviewed and approved.
ATTACHMENTS
Attachment A: Draft Minutes 2/13/23
APPROVED BY:
Lesley Milton
Item 2
Staff Report
Item 2: Staff Report
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CITY COUNCIL
DRAFT ACTION MINUTES
Special Meeting
Monday, February 13, 2023
CALL TO ORDER
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 3:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: None
Absent: None
AGENDA CHANGES, ADDITIONS AND DELETIONS
SPECIAL ORDERS OF THE DAY
1. Recognition of the Palo Alto Library as a Five Star Library
CONSENT CALENDAR
Council Member Tanaka registered no vote on Agenda Item Number 6.
Council Members Veenker, Lythcott-Haims and Tanaka requested to pull Agenda Item Number 7.
MOTION: Vice Mayor Stone , seconded by Council member Veenker to approve Consent Agenda Items 4, 5, 6.
4. Approval of Minutes from the January 28, 2023 and January 30, 2023 City Council Meeting
5. Adoption of Resolution 10095 Adopting Updated Guidelines for the Submission and Tabulation of Protests in Connection with Rate Hearings Item 2
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Item 2: Staff Report
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DRAFT ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 2/13/2023
Conducted Pursuant to Article XIIID, Section 6 of the California Constitution and Repealing and Replacing Resolution 8815; CEQA status—not a project.
6. Approval of a 6-year Contract with Manesco Corporation in an Amount Not- to-Exceed $697,326 to Conduct Annual Walking and Mobile Gas Leak Surveys and Annual Resurveys of Existing Gas Leaks to Begin March 2023 ($633,932) and Authorization of Contract Contingency ($63,393); CEQA status—exempt under CEQA Guidelines sections 15301(c) and 15308.
7. Approval of a Purchase Order with Interstate Truck Center in an Amount Not to Exceed $297,244 for the Purchase of Two 2023 International CV Chipper Body Trucks, Utilizing a Cooperative Purchase Agreement, Funded by Capital Improvement Program Project VR-23000
Removed From Consent
MOTION PASSED ITEMS 4, 5: 7-0
MOTION PASSED ITEM 6: 6-1
CONTINUED ACTION ITEM FROM FEBRUARY 6, 2023
AA1. Approval of the 2023 City Council Priority Focus Areas, and Objectives Areas, Objectives, and Respective Major Projects for Calendar Year 2023 (Item continued from February 6, 2023 Meeting)
MOTION: Mayor Kou moved, seconded by Council Member Burt to approve the proposed objective areas, projects and resource allocations to advance the Council’s 2023 priorities.
Items to be returned to Council for additional discussion for consideration into 2023 objectives:
A. Bulleted areas of focus and priority identified by City Council during their retreat discussion
B. Discuss plans for commercial dewatering requirements C. Facilitate a location for La Comida in North Palo Alto D. Determine next steps for the sea level rise and adaptation plan E. Construct preliminary plans for Area Plan at San Antonio and housing zoning upgrades for Cal Ave, Downtown and El Camino Real
F. Adopting a safe system policy
G. Increase youth mental health support and funding
H. Evaluate funding and plan to return library services to pre-pandemic levels I. Remove parentheses under bullet one for Housing for social and economic balance J. Initiate zoning changes consistent with the Comprehensive Plan regarding creek corridor setbacks
MOTION PASSED: 6-1, Tanaka no
Item 2
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Item 2: Staff Report
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DRAFT ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 2/13/2023
STUDY SESSION
2. Comprehensive Economic Development Strategy Update and Study Session Action: Item continued
3. Buena Vista Mobile Home Park Update from the Santa Clara County Housing Authority
Action: No action taken
PUBLIC COMMENT
CITY MANAGER COMMENTS (8:35 - 8:50 PM)
ACTION ITEMS
AA1. Review and Accept the FY 2023 - FY 2032 Long Range Financial Forecast (LRFF) and FY 2023 Budget Development Guidelines (Item continued from February 6, 2023 Meeting)
MOTION: Council Member Burt moved, seconded by Council Member Lauing to adopt the Long Range Fiscal Forecast FY 2024-2033 base case, with the addition of Measure K revenue to be allocated based on the previous Council commitments for use of those funds; 1/3 toward affordable housing, 1/3 toward transportation focused on local share of grade separations and 1/3 toward retaining public safety staffing.
MOTION PASSED: 6-1, Tanaka No
8. Discuss the FY 2023 Mid-Year Budget Review and Approve 1) FY 2023 Budget Amendments in Various Funds, and 2) Amendments to the FY 2023 Table of Organization to add 5.25 full-time and 2.43 part-time Full Time Equivalent (FTE) Positions
MOTION: Council Member Burt moved, seconded by Mayor Kou to approve the FY 2023 Mid- Year Budget Review as recommended by staff by amending the Fiscal Year 2023 Budget appropriation for:
Item 2
20230213amCC
Item 2: Staff Report
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DRAFT ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 2/13/2023
1. Amendments to the Fiscal Year 2023 Budget Appropriation for various funds and various capital projects, as identified in Attachment A and Attachment A, Exhibit 1 and 2 (requires a supermajority, 2/3 approval); and
2. Amend the FY 2023 Table of Organization in Attachment B consistent with the budget amendments in Attachment A, adding 5.25 full time and 2.43 part time FTE positions.
3. Return with a specific recommendation regarding a residential rebate of up to 20% of the highest month whichever is higher the January or February gas bill and a similar proposed electric rebate following the Finance Committee discussion MOTION PASSED: 7-0
9. Discussion and Possible Revision to 2023 Standing Committee Topics Action: Removed From Consideration
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
The meeting was adjourned at 11:54 PM.
ATTEST: APPROVED:
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
Item 2
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Item 2: Staff Report
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CITY COUNCIL
STAFF REPORT
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Human Resources
Meeting Date: February 27, 2023
Report #: 2301-0906
TITLE
Adoption of a Memorandum of Agreement with the Fire Chiefs Association; CEQA Status - Not a project
RECOMMENDATION
Staff recommends that Council adopt a new memorandum of agreement between the City of Palo Alto and the Fire Chiefs’ Association (FCA) effective upon adoption through June 30, 2025.
BACKGROUND
In accordance with California state law regulating local public agencies, the City of Palo Alto (City) meets and confers in good faith with our recognized labor organizations. The team of negotiators representing the City, comprised of Human Resources staff and management representatives, met with labor representatives and successfully reached Tentative Agreement on a successor Memorandum of Agreement (MOA).
The Fire Chiefs’ Association currently has 4 FTE that are covered under the MOA. Employees in this unit are the managerial classification of Battalion Chief. The prior agreement with FCA was in effect until December 31, 2022.
ANALYSIS
In alignment with the City-wide workforce strategy on recruitment and retention, the parties negotiated the following terms and conditions targeting a competitive market placement and prioritizing base salary and flexibility in benefits increasing employee choice. Market adjustments for this group were developed to maintain the internal alignment between the Battalion Chiefs and the International Association of Fire Fighter (IAFF) Captains that they supervise. Additionally, the parties agreed to continue the temporary practice of paying a Battalion Chief an additional 0.5x their base rate of pay when they work extra shift coverage on Item 3
Item 3 Staff Report
Item 3: Staff Report
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an ongoing basis. At current staffing levels, these extra shifts only occur when another Battalion Chief is out on a leave of absence. Below is a high-level summary of the agreement:
FCA Summary
•4% general salary increase in the first full pay period following July 1, 2023, and 4% general salary increase in the first full pay period following July 1, 2024 •Targeted market adjustment of 10% upon adoption and an equity adjustment of 1% in alignment with the IAFF Captain classification.
•Health Benefits Contributions – City’s contributions will be increased to a maximum of $2,260 per month for calendar year 2023. This contribution, which reflects a 4% increase, brings FCA into alignment with Management and Professional employees and will not increase in Year 2 of the contract; employees will instead be provided with flexible compensation to increase employee choice.
•Flexible Compensation – increase base salary in order to provide more flexibility for employees with different goals and interests allowing choices for employees o$100 per month compensation upon adoption
oAdditional $100 per month (for a total of $200/month) effective January 2024 •Addition of one floating holiday in recognition of days of historical significance (in-lieu Holiday Pay)
•Increase Extra Shift Coverage to a rate of 1.5x pay.
This agreement, in conjunction with the labor agreements that were before Council on February 6, 2023 (Service International Employees Union ”SEIU“ and IAFF) and the steps taken with the Management and Professional unrepresented group in December 2022, continues to solidify the City of Palo Alto strategy to be an employer of choice. Being an employer of choice improves the ability of the City to recruit and retain staff in areas of critical service delivery and priority projects for our community. It also supports the City’s ability to continue basic services that are expected and relied upon by the community.
FISCAL/RESOURCE IMPACT
Approval of the staff recommendations outlined in this report will result in cumulative costs of approximately $790,000 in the General Fund over the term of the FCA agreement which extends two and a half years (January 2023 – June 2025). Ongoing annual costs for this agreement once the contract term ends are estimated at $430,000 in the General Fund.
STAKEHOLDER ENGAGEMENT
Item 3
Item 3 Staff Report
Item 3: Staff Report
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City staff will post the Memorandum of Agreements and salary schedules on the City’s website after Council adoption for public access.
ATTACHMENTS
Attachment A: FCA Memorandum of Agreement
Attachment B: FCA Salary Schedule FY 2023-2025
APPROVED BY:
Sandra Blanch, Human Resources Director
Item 3
Item 3 Staff Report
Item 3: Staff Report
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Memorandum of Agreement
City of Palo Alto and
Palo Alto Fire Chiefs’ Association
October 1, 2018February 27, 2023 – June 30, 20251
Item 3
Attachment A FCA 23-25
MOA
Item 3: Staff Report
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1 MEMORANDUM OF AGREEMENT
Table of Contents
PREAMBLE ____________________________________________________________________________________ 4 ARTICLE I - RECOGNITION _______________________________________________________________________ 4 SECTION 1. ___________________________________________________________________________________ 4 ARTICLE II - NO DISCRIMINATION _________________________________________________________________ 4 SECTION 1. ___________________________________________________________________________________ 4 SECTION 2 ___________________________________________________________________________________ 4 ARTICLE III - PAYROLL DEDUCTIONS _______________________________________________________________ 4 SECTION 1 ___________________________________________________________________________________ 4 SECTION 2. CERTIFICATION OF UNION MEMBERSHIP _______________________________________________________ 5 SECTION 3. INDEMNIFICATION ______________________________________________________________________ 5 ARTICLE IV - NO STRIKES ________________________________________________________________________ 5 SECTION 1 ___________________________________________________________________________________ 5 ARTICLE V - SALARY PROVISIONS _________________________________________________________________ 5 SECTION 1. SALARY RANGE ADJUSTMENTS. _____________________________________________________________ 5 SECTION 2. EMT DIFFERENTIAL _____________________________________________________________________ 6 SECTION 3. 40-HOUR WORK WEEK ASSIGNMENT DIFFERENTIAL _______________________________________________ 6 SECTION 4. OUT OF COUNTY STRIKE TEAM PAY. _________________________________________________________ 6 ARTICLE VI – HOLIDAYS _________________________________________________________________________ 7 SECTION 1. NAMED HOLIDAYS. _____________________________________________________________________ 7 SECTION 2. 56-HOUR WORK WEEK ASSIGNMENTS ________________________________________________________ 8 SECTION 3. 40-HOUR WORK WEEK ASSIGNMENTS. _______________________________________________________ 8 ARTICLE VII - VACATION ACCRUAL _________________________________________________________________ 8 SECTION 1. ___________________________________________________________________________________ 8 SECTION 2. 56-HOUR WORKWEEK ASSIGNMENTS ________________________________________________________ 8 SECTION 3. 40-HOUR WORKWEEK ASSIGNMENTS. ________________________________________________________ 9 ARTICLE VIII - VACATION CASH OUT _______________________________________________________________ 9 SECTION 1. LIMITATION ON USE. ____________________________________________________________________ 9 SECTION 2. CASH OUT OPTION. _____________________________________________________________________ 9 ARTICLE IX - MANAGEMENT ANNUAL LEAVE _______________________________________________________ 10 SECTION 1 __________________________________________________________________________________ 10 ARTICLE X - OTHER PAID LEAVES _________________________________________________________________ 11 SECTION 1. CITY MANAGER GRANTED LEAVES __________________________________________________________ 11 SECTION 2. COUNCIL GRANTED LEAVE _______________________________________________________________ 11 SECTION 3. EMPLOYEE'S TIME OFF TO VOTE ___________________________________________________________ 11 SECTION 4. LEAVES OF ABSENCE; DEATH IN IMMEDIATE FAMILY ______________________________________________ 11 SECTION 5. JURY DUTY; LEAVE OF ABSENCE ____________________________________________________________ 11 Item 3
Attachment A FCA 23-25
MOA
Item 3: Staff Report
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2 SECTION 6. SUBPOENAS _________________________________________________________________________ 11 ARTICLE XI - OTHER LEAVE PROVISIONS ___________________________________________________________ 11 SECTION 1. DISABILITY. __________________________________________________________________________ 11 SECTION 2. OTHER UNPAID LEAVES. _________________________________________________________________ 12 SECTION 3. ACCRUED VACATION CREDITS. _____________________________________________________________ 12 SECTION 4. APPROVAL OF DEPARTMENT HEAD. _________________________________________________________ 12 SECTION 5. APPROVAL BY CITY MANAGER _____________________________________________________________ 12 SECTION 6. ABSENCE WITHOUT LEAVE. _______________________________________________________________ 12 SECTION 7. LEAVE OF ABSENCE; DEATH OUTSIDE THE IMMEDIATE FAMILY. _______________________________________ 12 SECTION 8. MILITARY LEAVE OF ABSENCE. _____________________________________________________________ 12 ARTICLE XII - VOLUNTARY CATASTROPHIC LEAVE PROGRAM _________________________________________ 12 SECTION 1. __________________________________________________________________________________ 12 SECTION 2. __________________________________________________________________________________ 12 SECTION 3. __________________________________________________________________________________ 13 SECTION 4. __________________________________________________________________________________ 13 SECTION 5. __________________________________________________________________________________ 13 SECTION 6. __________________________________________________________________________________ 13 ARTICLE XIII - ADDITIONAL COMPENSATION FOR BC CLASSIFICATIONS _________________________________ 14 ARTICLE XIV - EXCESS BENEFIT REIMBURSEMENT ___________________________________________________ 15 SECTION 1. __________________________________________________________________________________ 15 ARTICLE XV - PHYSICAL EXAMS __________________________________________________________________ 15 ARTICLE XVI - BENEFIT PROGRAMS _______________________________________________________________ 16 SECTION 1. HEALTH PLAN - ACTIVE EMPLOYEES ______________________________________________________ 16 SECTION 2. DUAL COVERAGE. _____________________________________________________________________ 17 SECTION 3 DENTAL BENEFITS ______________________________________________________________________ 17 SECTION 4. VISION CARE. ________________________________________________________________________ 17 SECTION 5. EMPLOYEE ASSISTANCE PLAN _____________________________________________________________ 17 ARTICLE XVII – RETIREMENT MEDICAL PLAN _______________________________________________________ 18 SECTION 1. RETIREE MEDICAL COVERAGE FOR UNIT EMPLOYEES HIRED BEFORE JANUARY 1, 2004: ______________________ 18 SECTION 2. 20-YEAR VESTING FOR RETIREE MEDICAL COVERAGE FOR UNIT EMPLOYEES HIRED ON OR AFTER JANUARY 1, 2004: _ 18 ARTICLE XIII – BASIC LIFE INSURANCE _____________________________________________________________ 18 ARTICLE XIX– SUPPLEMENTAL LIFE INSURANCE _____________________________________________________ 18 ARTICLE XX– LONG TERM DISABILITY INSURANCE ___________________________________________________ 19 ARTICLE XXI - EFFECTIVE DATE OF BENEFIT COVERAGE FOR NEW EMPLOYEES ____________________________ 19 ARTICLE XXII-WORKERS’ COMPENSATION _________________________________________________________ 19 ARTICLE XXIII- RETIREMENT PENSION PLANS _______________________________________________________ 19 SECTION 1. SAFETY PERS RETIREMENT FORMULA. _______________________________________________________ 19 SECTION 2. STATUS DETERMINATION ________________________________________________________________ 20 SECTION 3. EMPLOYER CONTRIBUTIONS TO 457 PLAN _____________________________________________________ 20 ARTICLE XXIV - MISCELLANEOUS EMPLOYMENT-RELATED EXPENSES ___________________________________ 21 SECTION 1. STATION HOUSE FUND. _________________________________________________________________ 21 SECTION 2. NON-FOOD HOUSE ITEMS _______________________________________________________________ 21 Item 3
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3 SECTION 3. PER DIEM TRAVEL EXPENSES FOR CITY BUSINESS ________________________________________________ 21 SECTION 4. PARKING ___________________________________________________________________________ 21 ARTICLE XXV – WORK ASSIGNMENTS _____________________________________________________________ 21 ARTICLE XXVI - FULL UNDERSTANDING ____________________________________________________________ 22 SECTION 1 __________________________________________________________________________________ 22 SECTION 2. SEVERABILITY. ________________________________________________________________________ 22 SECTION 3. __________________________________________________________________________________ 22 SECTION 4. __________________________________________________________________________________ 22 SECTION 5. __________________________________________________________________________________ 22 ARTICLE XXVII - DURATION _____________________________________________________________________ 22 ARTICLE XXVIII- 48/96 WORK SCHEDULE __________________________________________________________ 23 APPENDIX A__________________________________________________________________________________ 25 Item 3
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4 CITY OF PALO ALTO AND PALO ALTO FIRE CHIEFS’ ASSOCIATION
PREAMBLE
This Memorandum of Agreement between the City of Palo Alto, hereinafter referred to as the "City", and the Palo Alto Fire Chiefs’ Association, hereinafter referred as the "Association", has been prepared and entered into in accordance with Title I, Division 4, Chapter 10, Sections 3500-3510 of the California Government Code and Chapter 12 of the City of Palo Alto Merit System Rules and Regulations.
ARTICLE I - RECOGNITION
Section 1. The City recognizes the Association as the exclusive representative of an employee group consisting solely of the classifications of Battalion Chief 56-hour workweek, and Battalion Chief 40-hour workweek who are regularly employed by the City.
ARTICLE II - NO DISCRIMINATION
Section 1. The Association and the City hereby agree that there shall be no discrimination because of race, color, age, disability, sex, national origin, sexual orientation, political or religious affiliation or any other basis recognized by federal, state or local law under this Agreement. There shall be no discrimination in employment conditions or treatment of employees on the basis of membership or nonmembership in the Association, or participation in the lawful activities of the Association.
Section 2 . The Association and the City hereby agree to protect the rights of all employees to exercise their free choice to join the Association and to abide by the express provisions of applicable State and local laws.
ARTICLE III - PAYROLL DEDUCTIONS
Section 1. The City shall deduct Union membership dues assessments and insurances authorized by the Union. This will be accomplished by payroll deductions from the bi-weekly pay of member employees. The dues deduction must be authorized in writing by the employee on a Union authorization card.
The Union will be the custodian of records for individual employee membership and dues deduction forms. The Union will maintain all authorizations for dues deduction, signed by the individual from whose salary or wages the deduction or reduction is to be made. The City will Item 3
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5 direct employee requests to cancel or change deductions to the Association.
The City shall remit the deducted dues to the Association as soon as possible after deduction.
Section 2. Certification of Union Membership. The Union agrees to provide the City an initial certified list of members and statement that the Association has and will maintain written authorizations signed by the individuals from whose wages the Union dues deductions are to be made. From that point forward the Union will update the list whenever there are changes.
Section 3. Indemnification. The Union shall indemnify and hold the City harmless against any liability arising from any claims, demands, or other action relating to this article. The Union shall comply with all statutory and legal requirements with respect to this article.
ARTICLE IV - NO STRIKES
Section 1 . The Association, its representatives, or members, shall not engage in or cause, instigate, encourage, sanction, or condone a strike, withholding of services, leave of absence abuse, work stoppage or work slowdown of any kind against the City of Palo Alto or its citizens by employees covered under this Agreement. No employee shall refuse to cross any picket line in the conduct of Fire Department business, nor shall the Association, its representatives or members discriminate in any way toward anyone who refuses to participate in a strike, or any of the job actions cited above.
ARTICLE V - SALARY PROVISIONS
Section 1. Salary Range Adjustments.
a) The base wage rates of the bargaining unit classifications will be set forth in Appendix A of this MOA.
b) Market Adjustment: Effective the first full pay period including the adoption of the MOA whichever is later, the salary ranges of all represented classifications will receive a market adjustment of ten percent (10.0%) and an equity adjustment of one percent (1.0%) for a total of eleven (11%). c) General Salary Increase: Effective the first full pay period following July 1, 2023, the salary ranges of all represented classifications will be increased by four percent (4.0%).
d) Market Adjustment part 2: Effective the first full pay period following January 1, 2024, the salary ranges of all represented classifications will receive a market adjustment of two percent (2.0%).
e) General Salary Increase: Effective the first full pay period following July 1, 2024, the salary ranges of all represented classifications will be Item 3
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6 increased by four percent (4.0%).
b) Base Salary: Effective the first full pay period following Council adoption, a three percent (3%) salary increase will be applied to the salary ranges for all represented classes.
c) Market Increase: Effective the first full pay period following Council adoption, a two and a half percent (2.5%) salary increase will be applied to the salary ranges for all represented classes.
d) Base Salary: Effective the first full pay period following July 1, 2019, a three percent (3%) salary increase will be applied to the salary ranges for all represented classes.
e) Base Salary: Effective the first full pay period following July 1, 2020, a three percent (3%) salary increase will be applied to the salary ranges for all represented classes.
f) Total Compensation and Survey Database: Management and the Union have agreed to a compensation survey database structure. Surve y Cities include: Alameda, Berkeley, Fremont, Hayward, Menlo Park Fire District, Milpitas, Mountain View, Redwood City, Pleasanton, San Jose, San Mateo, San Ramon Fire District, Santa Clara, Santa Clara County and South San Francisco. Compensation Criteria includes: top step salary, maximum longevity, maximum education, uniform allowance, EMT differential, Hazmat differential, deferred compensation, employee pick up of employer pension costs (Negative EPMC), and maximum City paid benefits (medical, dental, vision, life insurance, LTD, and EAP). The database is intended to provide one source of information concerning how the compensation paid to employees in bargaining unit job classifications compares to that paid by other employers.
Section 2. EMT Differential . The former EMT differential of 3.0% was rolled into base pay.
This one time conversion to base pay, shall constitute the City’s incentive payment for EMT skills.
This conversion was cost neutral to the City.
Section 3. 40- hour Work Week Assi gnment Differential. Employees assigned to a 40- hour workweek schedule will be paid a differential of five percent (5%) of base salary in -lieu of holiday pay differential which 56-hour shift Battalion Chiefs receive.
Section 4. Out of County Strike Team Pay.
A Battalion Chief sent on out of County strike team duty will receive the following compensation only if the City is reimbursed from the state or federal government for the labor costs incurred by the City.
Compensation to the employee will not exceed the rate for which the City is reimbursed by the State of California or other external entity, excluding reimbursements for other labor costs (e.g. workers compensation, administrative expense, etc.).
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7 eligible for compensation at their normal hourly rate (1.0 hourly rate), assuming a regular 56 hour schedule.
A Battalion Chief on non-regular duty shift days deployed on an out of County strike team will be eligible for compensation at a rate of 1.5 of their normal hourly rate.
For 40 hour Battalion Chiefs deployed on an out of County strike team, any out of County strike team compensation will be calculated at a 56 hour Battalion Chief Schedule hourly rate.
Payment for out of county strike team duty will be calculated based on the number of twenty- four hour shifts worked and prorated for any partial shifts.
A Personnel Action Form will be completed in a timely manner to process this payment. The amount of the payment will be calculated in a manner described above. If the City is not reimbursed, no payment is due to the employee. If the City is reimbursed in part, a prorated payment will be calculated based on the reimbursement rate. As outlined above, compensation to the employee will not exceed the rate for which the City is reimbursed by the State of California or other external entity.
ARTICLE VI – HOLIDAYS
Section 1. Named Holidays.
Holiday pay is compensation for employees who are normally required to work on an approved holiday because they work in positions that require scheduling staff without regard to holidays. The following holidays are recognized as municipal holidays for pay purposes, and regular, employees shall have these days off with pay, except as otherwise provided in these rules:
January 1 Veterans’ Day, November 11
Third Monday in January Thanksgiving Day
Third Monday in February Day after Thanksgiving Day
Last Monday in May December 25
July 4th Either December 24, or December 31 as provided below First Monday in September
Second Monday in October
Section 2. Day of Reflection. In addition to the paid holidays listed above, employees shall be excused with pay for one full work shift as a day of reflection (floating holiday) per calendar year, Employees may use the floating holiday on any day mutually agreed by the employee and their supervisor for a Day of Reflection, including: Juneteenth Freedom Day (June 19) or Cesar Chavez/Dolores Huerta Day (March 31). Day of Reflection not used by the end of the calendar year will be deemed forfeited and have no cash value.
Section 3. 56-Hour Work Week Assignments. One hundred sixty one and one half (161.5) hours are paid annually to an employee at a rate of 6.21 hours each pay period. Shift personnel Item 3
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8 shall receive pay in lieu of taking paid leave for accrued holidays. Such paid hours will be paid
6.21 hours of in lieu of holiday pay each pay period. Hours are prorated and accrued based on hours actually worked.
Section 1. Named Holidays. The following holidays are recognized as municipal holidays for pay purposes and non-shift employees shall have these days off with pay, except as otherwise provided in these rules:
January 1 Veteran’s Day, November 11
Third Monday in January Thanksgiving Day
Third Monday in February Day after Thanksgiving Day
Last Monday in May December 25
July 4th Either December 24 or December 31 as provided below First Monday in September
Second Monday in October
Section 2. 56- Hour Work Week Assignments . One hundred forty nine and one half (149.5) hours is the total amount of holiday hours paid annually to an employee divided by 26 payroll periods which equals 5.75. Shift personnel shall receive pay in lieu of taking paid leave for accrued holidays. Such paid hours are in biweekly amount of 5.75 holiday hours. Holiday hours are prorated and accrued based on hours actually worked. If employees elect to be paid for these holiday hours at any time before the scheduled payoff they must have sufficient hours in their holiday account and must complete the Cash-out Request Form.
Accrued holiday balances of shift employees will be automatically paid off in the months of June and December.
Section 43. 40- Hour Work Week Assignments. Employees assigned to a 40-hour workweek schedule will receive paid holidays in accordance with Sections 517 and 518 of the Merit System Rules and Regulations.
ARTICLE VII - VACATION ACCRUAL
Section 1. Vacation will be accrued when an employee is in a pay status and will be credited on a bi-weekly basis. Such accrual balance and credit may not exceed three times the annual rate of accrual. Accrual rates are by work week assignments as indicated in Section 1 and Section 2 below.
Section 2. 56- Hour Workweek Assignments. Employees assigned to a 56-hour workweek schedule (24- hour shift) will accrue vacation at the following rate for continuous service performed in a pay status.
a) For employees completing less than four (4) years continuous service, the accrual rate shall be five (5) duty shifts per year.
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9 b) For employees completing four (4), but less than nine (9) years continuous service, the accrual rate shall be eight (8) duty shifts per year.
c) For employees completing nine (9), but less than fourteen (14) years continuous service, the accrual rate shall be ten (10) duty shifts per year.
d) For employees completing fourteen (14), but less than nineteen (19) years continuous service, the accrual rate shall be eleven (11) duty shifts per year.
e) For employees completing nineteen (19) or more years continuous service, the accrual rate shall be twelve (12) duty shifts per year.
Section 3. 40-Hour Workweek Assignments. Personnel assigned to a 40-hour workweek schedule will accrue vacation at the following rate for continuous service performed in a pay status.
a) For employees completing less than four (4) years continuous service, the accrual rate shall be eighty
(80) hours per year.
b) For employees completing four (4), but less than nine (9) years continuous service, the accrual rate shall be one-hundred twenty (120) hours per year.
c) For employees completing nine (9), but less than fourteen (14) years continuous service, the accrual rate shall be one-hundred sixty (160) hours per year.
d) For employees completing fourteen (14), but less than nineteen (19) years continuous service, the accrual rate shall be one-hundred eighty (180) hours vacation leave per year.
e) For employees completing nineteen (19) or more years continuous service, the accrual rate shall be two- hundred (200) hours vacation leave per year.
ARTICLE VIII - VACATION CASH OUT
Section 1. Limitation on Use. Employees may not use more than three times their annual rate of accrual in any calendar year period provided, however, that the Chief may grant exceptions to this limitation.
Section 2. Cash out Option.
a) Once each calendar year, employees are eligible to cash out vacation accrual balances in excess of 80 hours. An employee may cash out a minimum of eight (8) hours to a maximum of 120 hours of accrued vacation provided employee has taken 80 vacation Item 3
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10 hours in the previous 12 months and has followed the election procedures set forth in this section.
b) Employee must elect the number of vacation hours they will cash-out during the next calendar year, up to the maximum of 120 hours. For the 2012 calendar vacation year, employees will make their election for vacation hours to cash out no later than November 1, 2012. The election will apply only to vacation hours that are accrued in the next calendar year and that are eligible for cash-out.
c) The election to cash-out vacation hours in each designated year will be irrevocable. This means that employees who elect to cash -out vacation hours must cash- out the number of accrued hours pre-designates on the election form.
d) Employees who do not elect a cash-out amount by November of the prior calendar year will be deemed to have waived the right to cash out any leave in the following tax year and will not be eligible to cash-out vacation hours in the next tax year.
e) Employees who elect cash-out amount may request a cash-out at any time in the designated tax year by submitting a cash-out form to payroll. Payroll will complete the cash-out form upon request, provided the requested cash-out amount has accrued and is consistent with the amount the employee pre-designated. If the full amount of hours designated for cash-out is not available at the time of cash-out, the maximum available will be paid. For employees who have not requested cash-out of the elected amount by November 1 of year, Payroll will automatically cash- out the elected amount in a paycheck issued on or after the payroll date including November 1.
ARTICLE IX - MANAGEMENT ANNUAL LEAVE
Section 1. Forty (40) hour and fifty-six (56) hour workweek employees not eligible for overtime shall be credited at the beginning of each calendar year with eighty (80) hours of annual leave (one hundred and twelve (112) for 56- hour assignments) which may be taken as paid time off, added to vacation accrual (subject to vacation accrual limitations), taken as cash or taken as deferred compensation. Entitlement under this provision will be reduced on a prorated basis for part-time status, or according to the number of months in paid status during the calendar year.
Unused balances as of the end of the calendar year will be paid in cash, unless a different option as indicated above is elected by the employee.
The Management Annual Leave accrual will be changed to an annual accrual rather than fiscal year. Effective July 1, 2012, employees will be credited with forty (40) hours of management annual leave to be used by December 31, 2012 or automatically will be cashed out.
Effective January 1, 2012, and every January 1 thereafter, employees will be credited with eighty (80) hours of management annual leave (one hundred and twelve (112) for 56- hour Item 3
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11 assignments) to be used by December 31st or automatically will be cashed out.
ARTICLE X - OTHER PAID LEAVES
Section 1. City Manager Granted Leaves . The City Manager may grant a regular employee under his control a leave of absence with pay for a period not exceeding thirty calendar days for reasons he deems adequate and in the best interest of the City.
Section 2. Council Granted Leave. The City Council may grant a regular employee a le ave of absence with pay for a period not to exceed one year for reasons the Council considers adequate and in the best interest of the City.
Section 3. Employee's Time Off to Vote . Time off with pay to vote at any general or direct primary election shall be granted as provided in the State of California Elections Code, and notice that an employee desires such time off shall be given in accordance with the provisions of said Code.
Section 4. Leaves of Absence; Death in Immediate Family. Leave of absence with pay of one shift for 56 -hour shift employees with provision for approval of one additional shift for travel outside the area may be granted an employee by the Chief in the event of death in the employee's immediate family, which is defined for purposes of this section as wife, husband, son, son-in-law, daughter, daughter-in-law, father, mother, brother, brother -in-law, sister, sister -in-law, mother- in-law, father-in-law, step-father, step-mother, step- sister, step-brother, grandfather, grandfather- in-law, grandmother, grandmother-in-law, uncle, aunt, niece, nephew, registered domestic partner, or a close relative residing in the household of the employee. Such leave shall be at full pay and shall not be charged against the employee's accrued vacation or sick leave. Requests for leave in excess of two shifts shall be subject to the approval of the City Manager. Employees assigned to a 40-hour work week are eligible for leave of absence granted by the Chief with pay for three days in the event of death in the employee’s immediate family which is defined above.
Section 5. Jury Duty; Leave of Absence. Employees required to report for jury duty shall be granted a leave of absence with pay from their assigned duties until released by the court, provided the employee remits to the City all fees received for such duties other than mileage or subsistence allowances within thirty days from the termination of his or her jury service.
Section 6. Subpoenas. Employees required to answer subpoenas as a witness for the City of Palo Alto or for a plaintiff where the City of Palo Alto is a defendant shall not lose pay or benefits for work time lost to answer depositions or to appear in court.
ARTICLE XI - OTHER LEAVE PROVISIONS
Section 1. Disability. Leaves of absence without pay may be granted in cases of disability not covered by sick leave. Pregnancy will be considered as any other disability. Leaves of absence for disability are subject to physician's verification including diagnosis and medical work restriction.
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12 Section 2. Other Unpaid Leaves. Leaves of absence without pay may be granted in cases of personal emergency or when such absences would not be contrary to the best interest of the City.
Non-disability prenatal and/or postpartum leave is available under this provision, but such leave shall not begin more than six months prenatal nor extend more than six months postpartum.
Section 3. Accrued Vacation Credits. During unpaid leaves of absence for disability or other reasons, the employee may elect to use accrued vacation credits. Requests for leaves without pay shall not be unreasonably denied. In order to avoid misunderstandings, all leaves without pay must be in writing to be effective.
Section 4. Approval of Department Head. Leave of absence without pay for one week or less may be granted by the department head, depending on the merit of the individual case.
Section 5. Approval by City Manager . Leave of absence without pay in excess of one week's duration may be granted by the City Manager on the merit of the case, but such leave shall not exceed twelve months' duration.
Section 6. Absence Without Leave. Unauthorized leave of absence shall be considered to be without pay, and reductions in the employee's pay shall be made accordingly. Unauthorized leave of absence may result in termination of employment.
Section 7. Leave of Absence; Death Outside the Immediate Family. Leave without pay may be granted a regular employee by his/her department head in the event of death to family members other than one of the immediate family, such leave to be granted in accordance with Section 2 and Section 4.
Section 8. Military Leave of Absence. State law shall govern the granting of military leaves of absence and the rights of employees returning from such absence.
ARTICLE XII - VOLUNTARY CATASTROPHIC LEAVE PROGRAM
Section 1. The City of Palo Alto has established a Firefighter Voluntary Leave Program to provide FCA employees the opportunity to donate their accrued vacation time to assist fellow members of FCA either due to: (a) an employee’s own verifiable non-industrial catastrophic illness or injury (as defined herein) or (b) in order to care for a member of the employee’s immediate family (spouse, child, parent or registered domestic partner suffering from a verifiable catastrophic illness or injury) and have exhausted or will presently exhaust all of their paid leave.
Section 2. In order to be eligible to receive donated leave, an employee must have a catastrophic illness or injury or an employee’s immediate family member must have a catastrophic illness or injury that requires the employee to provide full-time care for this family member. Care will be taken to emphasize the voluntary nature of the plan and to insure confidentiality of employee participants and medical conditions (where applicable).
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13 Section 3. A Firefighter Voluntary Leave Sharing Program has been established to accept donations of vacation in accordance with the Program’s guidelines. All donations shall be:
a) Voluntary
b) Irrevocable
c) Confidential, unless disclosure is required by law
d) In whole hour increments of at least four (4) hours, with the hours donated being converted to donee hours based on the donee’s salary rate (so that there will be no cost to the City due to salary differential).
e) The employee shall be required to exhaust all other types of leave to request donated leave
f) It is understood that employees seeking or receiving leave under this program will apply for long- term disability benefits for which they may be eligible g) Where any of the period during which an employee receives donated leave is designated as family leave under the California Family Rights Act (CFRA/Family Medical Leave Act (FMLA), the employee will be eligible for continuation of medical and other available benefits during that the family leave period (for up to 12 weeks), in accordance with the requirements of those laws. If the employee receiving donated leave is not eligible for CFRA/FMLA benefit continuation, or after the employee has exhausted the available CFRA/FMLA leave period, the employee will need to pay the premiums for continued medical and other available benefits if the employee chooses to continue such coverage through the City
h) If the donation request is based on the need for an employee to care for an immediate family member, as defined above, the family member must require full-time care by the employee. Certification of this requirement by a health care professional is required i) The maximum donated time a donee may receive is 12 months (if available). j) Applications to donate leave or receive leave under this Program are made to the Human Resources Department
k) The tax treatment of donation or receipt of vacation under this section is governed by the IRS and not the City.
Section 4. FCA members interested in donating leave or in applying to receive donated leave shall complete forms provided by the Human Resources Department. If an applicant for leave is found to meet the criteria set forth herein, Human Resources will determine the availability of and (as applicable) allocation of donated paid leave. Payroll will be notified in writing of the number of hours to be deducted from each donating employee’s vacation balance and transferred to the donee employee(s).
Section 5. The City reserves the right to modify or terminate this program at any time.
Section 6. Catastrophic Illness or Injury (also referred to as “medical emergency” in Revenue Ruling 90-29 and Sections 801(c) and 812 of the Merit Rules and Regulations): A non-occupational medical condition of an employee that will require the prolonged absence of the employee from duty and which will result in a substantial loss of income to the employee because the employee will have exhausted all paid leave available apart from the Voluntary Employee Leave sharing Item 3
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14 Program. Non-disability postpartum leave as referenced in Merit Rule 801(b) shall not be considered a catastrophic illness or injury under this Policy.
ARTICLE XIII - ADDITIONAL COMPENSATION FOR BC CLASSIFICATIONS
POTENTIAL BATTALION CHIEF EXTRA SHIFT COVERAGE
Battalion Chiefs who back fill for an operations shift (or shifts) for a 56-hour work week Battalion Chief will be provided additional compensation for the extra shift coverage, provided that the extra shift requires working hours beyond regularly scheduled hours.
Extra Shift Coverage Eligibility
• Extra shift coverage pay applies to the level of Battalion Chief only and is not intended as compensation for Battalion Chiefs to backfill a lower classification. • A minimum of eight (8) continuous hours of the extra shift coverage must be worked to be eligible for compensation. After the minimum of eight (8) continuous hours is met, the Battalion Chief will be paid for the entire shift worked.
Extra Shift Coverage Pay Rate
• Compensation for the extra shift coverage by a 56-hour or 40-hour Battalion Chief will be paid at one and one-half times (1.5x) the 56-hour straight-time rate of the Battalion Chief performing the back fill.
First Rights of Refusal
• Battalion Chiefs shall be provided first rights of refusal for the extra shift coverage.
If no Battalion Chiefs are available to back fill the extra coverage shift, the shift will be assigned to fire personnel at a lower classification in accordance with the standard protocols of the department.
Extra Shift Coverage Pay Not PERSable
• All pay under this extra shift coverage provision will be reported to CALPERS by the City of Palo Alto in a manner that excludes such pay from PERSable income. As such, the extra shift coverage pay is not subject to CALPERS contributions by the employer or employee and is not included as a factor in the employee’s final compensation for pension purposes.
Fire Chief Discretion
• In accordance with management rights provisions, the Fire Chief maintains discretion to approve, modify or disapprove extra shift coverage assignments.
FLSA Exempt Status
• Nothing in the extra shift coverage provision is intended to impact the FLSA-exempt status of Battalion Chiefs. Battalion Chiefs remain FLSA-exempt and are therefore not eligible for overtime pay or compensatory time.
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15 ARTICLE XIV - EXCESS BENEFIT REIMBURSEMENT
Section 1. The benefit provided by this Article is designed to meet the requirements of Section 125 of the Internal Revenue Code. Every calendar year, each employee will be provided with $2,500 that they can designate among the following options:
a) Medical Flexible Spending Account (Medical FSA) . Provides reimbursement for excess medical/dental/vision, or expenses that are incurred by employees and their dependents which are not covered or reimbursed by any other source, including existing City-sponsored plans. This includes prescribed medications and co-payments as specified in applicable federal law.
b) Dependent Care Flexible Spending Account (Dependent Care FSA) . Provides reimbursement for qualified dependent care expenses under the City's Dependent Care Assistance Program (DCAP), subject to the limits specified in applicable federal law.
1) Dependent care expenses not reimbursed under this section may be eligible for reimbursement under the City Voluntary Dependent Care FSA program. However, the maximum amount reimbursed under the Voluntary Dependent Care FSA program will be reduced by any amount reimbursed under the Excess Benefit Plan.
c) Professional Development
Employees may use these funds for professional development purposes on a taxable basis to the extent such expenses (e.g., job-related training and education, seminars, training manuals, etc.) are not paid or reimbursed under any other plan of the City.
d) Deferred Compensation. Provides a one-time contribution to the employee’s City- sponsored I.R.C. § 457 Deferred Compensation plan with either ICMA -RE or Mass Mutual, subject to the contribution limitations of applicable law.
Amounts designated by employees to either the Medical FSA, Dependent Care FSA, or Professional Development options are done so on a “use –it-or-lose-it” basis. This means that any amounts designated and not used by the end of the calendar year (or end of the extended grace period for the medical FSA) will be forfeited by the employee and returned to the plan.
Specified amounts under this benefit will be applied on a pro-rata basis for employees who are part-time or who are in FCA pay status for less than the full fiscal year. Such benefits will be pro-rated in the first year of employment (based on hire date) but will not be pro- rated upon separation of employment.
ARTICLE XV - PHYSICAL EXAMS
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16 Physical fitness medical examinations for all represented employees will be provided in accordance with the Fire Department Physical Fitness Program General Order.
ARTICLE XVI - BENEFIT PROGRAMS
Section 1. Health Plan - ACTIVE EMPLOYEES : During the term of this contract, the maximum City contribution towards medical premiums for eligible full time employees per employee category shall be up to a maximum of the following for any plan:
Medical Premium
Category
PEMHCA
Contribution*
Total Maximum City
Contribution (inclusive of
PEMHCA contribution)
effective January 1,
2019January 1, 2023
Employee Only $15133.00 $840871
Employee plus one $15133.00 $16801,742
Employee Family $15133.00 $21802,260
The City’s total maximum contribution towards medical premiums for eligible part time employees shall be prorated based on the number of hours per week the part-time employee is assigned to work.
*Any increases to the PEMHCA minimum during the term of this contract will result in a corresponding decrease to the amount of the additional City contribution, so that the total maximum City contribution never exceeds the Total Maximum City Contribution described above.
If the State of California or federal government requires the City to participate and contribute toward coverage under any medical plan outside of PEMHCA including but not limited to the Affordable Care Act, the City’s total liability for enrolled employees and retirees and their eligible family members shall not exceed what the City would have paid toward PEMHCA coverage in the absence of such state or federal plan. The parties will meet and confer over the impact of such change on matters within the scope of representation before implementing any change.
a. a. Active employee domestic partners whose domestic partnership is registered with the State of California may add their domestic partner as a dependent to their elected health plan coverage if the domestic partner is registered with the Secretary of State.
Active employee domestic partners whose domestic partnership is not registered with the State but who meet the requirements of the City of Palo Alto Declaration of Domestic Partnership, and are registered with the Human Resources Department, will be eligible for reimbursement of the actual monthly premium cost of an individual health plan, not to exceed 90% of the average monthly premium cost of individual coverage under the PEMHCA health plans in 2016. Effective with the first pay period including January 1, Item 3
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17 2017, a stipend of two hundred eighty four ($284) per month toward the cost of an individual health plan will be provided. Evidence of premium payment will be required with request for reimbursement.
Flexible Compensaiton: Effective the first pay period following Council adoption of the MOU, in lieu of additional increases to the City’s medical premiums, hourly wages for all bargaining unit classifications will be increased by $100 per month ($1,200 per year). Employees can utilize this cash payment for any purpose, including to cover health insurance premiums or contribute to flexible spending accounts/457 deferred compensation plans. Effective the first full pay period of January 2024, hourly wages for all bargaining unit classifications will be increased by an additional $100 per month.
Section 2. Dual Coverage. When a City employee is married to another City employee each shall be covered only once (as an individual or as a spouse of the other City employee, but not both) and dependent children, if any, shall be covered only by one spouse.
Section 3 Dental Benefits
a. Level of Benefits. The City will maintain the present level of benefits on the City- sponsored dental program. Maximum benefits per calendar year shall be $2,000. b. Premiums. The City shall pay all premium payments or equivalent self-insured program charges on behalf of employees and dependents who are eligible and enrolled for coverage under the existing dental plan. Dependents will include domestic partners, as defined under Article XVII Section 3. c. Orthodontia Benefit Maximum. The City will provide a 50% of reasonable charges, $2,000 lifetime maximum orthodontic benefit for representation unit employees and their dependents.
Section 4. Vision Care.
The City offers vision care coverage for employees and dependents. Coverage is equivalent to $20 Deductible Plan A under the Vision Service Plan, with monthly premiums paid by the employer. Dependents include domestic partners, as defined under Article XVII Section 1.
Section 5. Employee Assistance Plan . The Employee Assistance Plan (EAP) provides employees with confidential personal counseling, work and family related issues, eldercare, substance abuse, etc. In addition, EAP programs provide a valuable tool for supervisors to refer troubled employees to professional outside help. This service staffed by experienced clinicians is available to employees and their dependents by calling a toll-free phone line 24 hours a day, seven days a week. Guidance is also available online.
Section 6. Alternative Medical Benefit Program.
If a regular employee and/or the employee’s dependent(s) are eligible for and elect to receive Item 3
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18 medical insurance through any other non- City of Palo Alto employer sponsored or association- sponsored group medical plan, the employee may choose to waive his/her right to the City of Palo Alto’s medical plan insurance and receive cash payments in the amount of two hundred eighty-four dollars ($284) for each month City coverage is waived.
ARTICLE XVII – RETIREMENT MEDICAL PLAN
Section 1. Retiree medical coverage for Unit employees hired before January 1, 2004:
Monthly City-paid premium contributions for a retiree-selected PEMHCA optional plan will be made in accordance with the Public Employees' Medical and Hospital Care Act Resolution for employees that retire on or before December 31, 2006. Effective January 1, 2007 for an employee retiring on or after that date the City will pay up to the monthly medical premium for the 2nd most expensive plan offered to FCA employees among the existing array of plans. However, the City contribution for an employee hired before January 1, 2004 who retires on or after December 1, 2011 shall be the same contribution amount it makes for active City employees.
Effective upon ratification and adoption of this Agreement, the City shall provide active unit employees who were hired before January 1, 2004 with a one-time opportunity to opt-in to retiree health benefits provided under California Government Code section 22893. Eligible employees who wish to exercise this option shall inform the Human Resources Department of their election in writing no later than 90 days following the ratification and adoption of this Agreement.
Section 2. 20-Year Vesting for Retiree Medical Coverage for Unit Employees Hired On Or After January 1, 2004:
The retiree health benefit provided in California Government Code section 22893 shall apply to all employees hired on or after January 1, 2004. Under this law, an employee is eligible to receive Fifty (50) percent of benefit after ten (10) years; each additional service credit year after Ten (10) years will increase employer credit by Five (5%) percent until Twenty (20) years is reached at which time employee is eligible for One Hundred (100%) percent of annuitant-only coverage and Ninety (90%) percent of the additional premium for dependents.
ARTICLE XIII – BASIC LIFE INSURANCE
The City shall provide a basic life and AD & D insurance plan in an amount equal to the employee's annual base compensation (rounded to the next highest $1,000).
ARTICLE XIX– SUPPLEMENTAL LIFE INSURANCE
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19 An employee may, at his/her cost, purchase additional life insurance and additional AD&D coverage. The total amount of life insurance available to the employee is $325,000 and the total amount of AD&D coverage available is $325,000.
ARTICLE XX– LONG TERM DISABILITY INSURANCE
In lieu of providing long-term disability insurance program to eligible employees, the City shall add $40.00 per month to the base salary of eligible employees. This $40.00 per month shall not be calculated into the labor market salary comparison.
ARTICLE XXI - EFFECTIVE DATE OF BENEFIT COVERAGE FOR NEW
EMPLOYEES
For newly-hired regular employees coverage begins on the first day of the month following date of hire for the health plan, dental plan, vision care plan, life insurance and long term disability plans if these benefits are elected.
ARTICLE XXII-WORKERS’ COMPENSATION
Persons on disability will be required to appear or otherwise report at regular two-week intervals to the Fire Chief or designate to discuss his/her status and ability to return to full or restricted work status. This section is not meant to unreasonably restrict employee's activities so long as such activities are cleared by the treating physician, treating program or alternative treatment program is maintained and employee is available for full or restricted duty as soon as medical clearance can be received.
ARTICLE XXIII- RETIREMENT PENSION PLANS
Section 1. Safety PERS Retirement Formula.
a. Safety Pension Group A: 3%@50 Safety Retirement: The City will continue the present benefits under the Public Employees' Retirement System (PERS ) "3 percent at 50 (3%@50)" formula for employees hired before the effective date of the “3 percent at Section 2. 55” (3%@55) formula for new hires as described herein. The final year compensation for employees hired under the 3% at 50 formula will continue to be “Single highest year” or the highest average annual compensation earnable by the member during one (1) year of employment immediately preceding retirement or the one -year period otherwise designated by the member (Government Code section 20042).
b. Safety Pension Group B: 3%@55 Safety Retirement: Effective December 7, 2012, the City Item 3
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20 amended its contract with CalPERS to provide employees hired on or after that date who are not “new members” of CalPERS, as defined in the Public Employees’ Pension Reform Act (after referred to as “classic” CalPERS members) with the CalPERS retirement formula three percent of final salary at age 55 (“3%@55”), with the final salary determination for such employees of “3 highest consecutive years” based on the highest average annual compensation earnable by the member during three (3) consecutive years of employment immediately preceding retirement or the three -year period otherwise designated by the member (Government Code section 20037).
c. Safety Pension Group C: 2.7% at Age 57 Safety Retirement: Employees hired on or after January 1, 2013 meeting the definition of “new member” under the Public Employees’ Pension Reform Act (Gov’t. Code s. 7522 et seq.) shall be subject to all of the provisions of that law, including but not limited to the two point seven percent at age 57 (2.7%@57) retirement formula with a three year final compensation period.
d. Safety PERS Member Contribution.
1. Employees in all classifications in Pension Groups A and B described above shall pay a total of 9% towards the PERS member contributions by payroll deduction.
2. Employees in all represented classes in Pension Group C described above shall pay the employee contribution required by the Public Employees’ Pension Reform Act, currently calculated at fifty percent (50%) of the normal cost.
3. When employees pay their PERS Member Contribution pursuant to section 2a and 2b above, the City will provide for member contributions to be made as allowed under provisions of IRS Code Section 414(h)(2).
e. Additional Employee PERS contributions:
In addition to the PERS member contribution as required under section 2d 1, 2 and 3 above, all employees in pension groups a, b and c shall contribute the additional following contributions:
1. All employees regardless of pension formula in this unit shall, in addition to the Member Contribution required, shall pay an additional 3% towards the Employer share of Pension regardless of pension formula through a CalPERS 20516 contract amendment.
2. Effective the first full pay period following July 1, 2020, all employees regardless of pension formula in this unit shall, in addition to the Member Contribution required, pay an additional 1% towards the Employer share of Pension for a total of 4%.
Section 2. Status Determination. An employee’s membership in and designation as Safety for CalPERS pension plan purposes shall be determined based on applicable California law.
Section 3. Employer Contributions to 457 Plan
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21 Effective the first full pay period following July 1, 2020, the City will contribute the equivalent of 1% of the employee’s pensionable salary into the 457 plan.
Eligibility:
1. Employees must be enrolled in an eligible City sponsored 457 plan
2. Employees who reach the maximum as defined by the IRS will not receive additional contributions
3. Employee must be making PERS contributions
ARTICLE XXIV - MISCELLANEOUS EMPLOYMENT-RELATED EXPENSES
Section 1. Station House Fund. The Station House Fund per year per shift employee shall be $100.00.
Section 2. Non-Food House Items. The City agrees to furnish and maintain each fire station with the following non-food house fund items: TV purchase and repair. Kitchen cooking utensils, small kitchen appliances and other specific items to be determined by mutual agreement of the parties will be purchased from the Station House Fund.
Section 3. Per Diem Travel Expenses For City Business. Unless other mutually agreeable arrangements are made, representation unit employees who are required to travel away from the City on City business will receive travel expenses, according to City policies which are currently in effect.
Section 4. Parking. Employees in represented classes assigned to Civic Center or adjacent work locations shall be entitled to free parking in the Civic Center Garage, or a commute incentive which will be subject to meet and confer. Employees hired after July 1, 1994 may initially receive a parking permit for another downtown lot subject to availability of space at the Civic Center garage. Light duty employees assigned to the Civic Center will receive Civic Center parking temporary permits for the duration of the light duty assignment.
Section 5. Uniform. The value of the purchase, rental and/or maintenance of the required uniforms shall be reported as special compensation to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(5) as Uniform Allowance. Based upon existing uniform standards and the City’s cost experience, the value of this benefit shall be reported as $15.31 per pay period. The City will supply complete uniforms as described in Fire Department Policy 1031.
ARTICLE XXV – WORK ASSIGNMENTS
Section 1. Selection of and assignment to Training Battalion Chief (40-hour workweek) shall be based upon seniority, except where operational needs are determined by the Fire Chief or designee, the Fire Chief or designee reserves the right to assign personnel based on Fire Item 3
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22 Department needs. For purposes of this article, seniority shall be calculated from date of entry into the Battalion Chief classification.
Section 2. Working out of Classification. Where employees, on a temporary basis, are assigned to perform all significant duties of a higher classification, for a period of one week or more, the Fire Chief may authorize payment within the range of the higher classification for the specified time frame. Working above classification will not exceed six months, unless renewed at the discretion of the Fire Chief. Working above classification pay is not to exceed 10% more than the employee’s current salary and shall be documented on a Personnel Action Form, with a description of the additional duties in the higher classification to be performed and an end date.
Employees assigned to work out of classification will receive out of class pay beginning the first day of the assignment.
ARTICLE XXVI - FULL UNDERSTANDING
Section 1. The Memorandum of Agreement contains the full and entire understanding of the parties regarding the matters set forth herein.
Section 2. Severability. If any of the provision herein contained be rendered or declared invalid by reason of any State or Federal legislation, or by ruling of any court of competent jurisdiction, such invalidation of such part or portion of this Memorandum of Agreement shall not invalidate the remaining portions hereof, and they shall remain in full force and effect, insofar as such remaining portions are severable.
Section 3. It is the intent of the parties that ordinances, resolutions, rules and regulations enacted pursuant to this Memorandum of Agreement be administered and observed in good faith.
Section 4. Nothing in this Memorandum of Agreement shall preclude the parties from mutually agreeing to meet and confer on any subject with the scope of representation during the term of this agreement.
Section 5. Merit System Rules and Regulations During the term of this Memorandum of Agreement, Management may propose certain changes in the City Merit System Rules and Regulations. With regard to such changes which pertain to the representation unit, the parties agree to review, and upon request, meet and confer regarding the changes.
ARTICLE XXVII - DURATION
This Memorandum of Agreement shall become effective upon signing by the parties hereto, except that those provisions herein that have specific effective dates shall take effect on those dates regardless of signing date, once this Memorandum of Agreement is signed by the parties hereto. This Memorandum of Agreement shall expire June 30, 2018June 30, 2025..
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23 ARTICLE XXVIII- 48/96 WORK SCHEDULE
The regular schedule for 56 hour personnel will be under a “48/96” model. With the adoption of this “48/96” schedule the parties agreed to revise Fire department policy 205.6 typical workday and 1009.8.1 reporting for Duty-Holidays.
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24 EXECUTED:
FOR: FOR:
FIRE CHIEFS ASSOCIATION CITY OF PALO ALTO
Nate Heydorff, Vice President Local 1319
Sunny Johnson-Gutter, Secretary Local
1319
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Memorandum of Agreement
City of Palo Alto and
Palo Alto Fire Chiefs’ Association
February 27, 2023 – June 30, 2025
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1 MEMORANDUM OF AGREEMENT
Table of Contents
PREAMBLE ____________________________________________________________________________________ 4 ARTICLE I - RECOGNITION _______________________________________________________________________ 4 SECTION 1. ___________________________________________________________________________________ 4 ARTICLE II - NO DISCRIMINATION _________________________________________________________________ 4 SECTION 1. ___________________________________________________________________________________ 4 SECTION 2 ___________________________________________________________________________________ 4 ARTICLE III - PAYROLL DEDUCTIONS _______________________________________________________________ 4 SECTION 1 ___________________________________________________________________________________ 4 SECTION 2. CERTIFICATION OF UNION MEMBERSHIP _______________________________________________________ 5 SECTION 3. INDEMNIFICATION ______________________________________________________________________ 5 ARTICLE IV - NO STRIKES ________________________________________________________________________ 5 SECTION 1 ___________________________________________________________________________________ 5 ARTICLE V - SALARY PROVISIONS _________________________________________________________________ 5 SECTION 1. SALARY RANGE ADJUSTMENTS. _____________________________________________________________ 5 SECTION 2. EMT DIFFERENTIAL _____________________________________________________________________ 6 SECTION 3. 40-HOUR WORK WEEK ASSIGNMENT DIFFERENTIAL _______________________________________________ 6 SECTION 4. OUT OF COUNTY STRIKE TEAM PAY. _________________________________________________________ 6 ARTICLE VI – HOLIDAYS _________________________________________________________________________ 7 SECTION 1. NAMED HOLIDAYS. _____________________________________________________________________ 7 SECTION 2. DAY OF REFLECTION _____________________________________________________________________ 7 SECTION 3. 56-HOUR WORK WEEK ASSIGNMENTS. _______________________________________________________ 7 SECTION 4. 40-HOUR WORK WEEK ASSIGNMENTS. _______________________________________________________ 7 ARTICLE VII - VACATION ACCRUAL _________________________________________________________________ 7 SECTION 1. ___________________________________________________________________________________ 7 SECTION 2. 56-HOUR WORKWEEK ASSIGNMENTS ________________________________________________________ 8 SECTION 3. 40-HOUR WORKWEEK ASSIGNMENTS. ________________________________________________________ 8 ARTICLE VIII - VACATION CASH OUT _______________________________________________________________ 8 SECTION 1. LIMITATION ON USE. ____________________________________________________________________ 8 SECTION 2. CASH OUT OPTION. _____________________________________________________________________ 9 ARTICLE IX - MANAGEMENT ANNUAL LEAVE ________________________________________________________ 9 SECTION 1 ___________________________________________________________________________________ 9 ARTICLE X - OTHER PAID LEAVES _________________________________________________________________ 10 SECTION 1. CITY MANAGER GRANTED LEAVES __________________________________________________________ 10 SECTION 2. COUNCIL GRANTED LEAVE _______________________________________________________________ 10 SECTION 3. EMPLOYEE'S TIME OFF TO VOTE ___________________________________________________________ 10 SECTION 4. LEAVES OF ABSENCE; DEATH IN IMMEDIATE FAMILY ______________________________________________ 10 Item 3
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2 SECTION 5. JURY DUTY; LEAVE OF ABSENCE ____________________________________________________________ 10 SECTION 6. SUBPOENAS _________________________________________________________________________ 11 ARTICLE XI - OTHER LEAVE PROVISIONS ___________________________________________________________ 11 SECTION 1. DISABILITY. __________________________________________________________________________ 11 SECTION 2. OTHER UNPAID LEAVES. _________________________________________________________________ 11 SECTION 3. ACCRUED VACATION CREDITS. _____________________________________________________________ 11 SECTION 4. APPROVAL OF DEPARTMENT HEAD. _________________________________________________________ 11 SECTION 5. APPROVAL BY CITY MANAGER _____________________________________________________________ 11 SECTION 6. ABSENCE WITHOUT LEAVE. _______________________________________________________________ 11 SECTION 7. LEAVE OF ABSENCE; DEATH OUTSIDE THE IMMEDIATE FAMILY. _______________________________________ 11 SECTION 8. MILITARY LEAVE OF ABSENCE. _____________________________________________________________ 11 ARTICLE XII - VOLUNTARY CATASTROPHIC LEAVE PROGRAM _________________________________________ 11 SECTION 1. __________________________________________________________________________________ 11 SECTION 2. __________________________________________________________________________________ 12 SECTION 3. __________________________________________________________________________________ 12 SECTION 4. __________________________________________________________________________________ 12 SECTION 5. __________________________________________________________________________________ 13 SECTION 6. __________________________________________________________________________________ 13 ARTICLE XIII - ADDITIONAL COMPENSATION FOR BC CLASSIFICATIONS _________________________________ 13 ARTICLE XIV - EXCESS BENEFIT REIMBURSEMENT ___________________________________________________ 14 SECTION 1. __________________________________________________________________________________ 14 ARTICLE XV - PHYSICAL EXAMS __________________________________________________________________ 15 ARTICLE XVI - BENEFIT PROGRAMS _______________________________________________________________ 15 SECTION 1. HEALTH PLAN - ACTIVE EMPLOYEES ______________________________________________________ 15 SECTION 2. DUAL COVERAGE. _____________________________________________________________________ 16 SECTION 3 DENTAL BENEFITS ______________________________________________________________________ 16 SECTION 4. VISION CARE. ________________________________________________________________________ 16 SECTION 5. EMPLOYEE ASSISTANCE PLAN _____________________________________________________________ 16 ARTICLE XVII – RETIREMENT MEDICAL PLAN _______________________________________________________ 17 SECTION 1. RETIREE MEDICAL COVERAGE FOR UNIT EMPLOYEES HIRED BEFORE JANUARY 1, 2004: ______________________ 17 SECTION 2. 20-YEAR VESTING FOR RETIREE MEDICAL COVERAGE FOR UNIT EMPLOYEES HIRED ON OR AFTER JANUARY 1, 2004: _ 17 ARTICLE XIII – BASIC LIFE INSURANCE _____________________________________________________________ 17 ARTICLE XIX– SUPPLEMENTAL LIFE INSURANCE _____________________________________________________ 18 ARTICLE XX– LONG TERM DISABILITY INSURANCE ___________________________________________________ 18 ARTICLE XXI - EFFECTIVE DATE OF BENEFIT COVERAGE FOR NEW EMPLOYEES ____________________________ 18 ARTICLE XXII-WORKERS’ COMPENSATION _________________________________________________________ 18 ARTICLE XXIII- RETIREMENT PENSION PLANS _______________________________________________________ 18 SECTION 1. SAFETY PERS RETIREMENT FORMULA. _______________________________________________________ 18 SECTION 2. STATUS DETERMINATION ________________________________________________________________ 19 SECTION 3. EMPLOYER CONTRIBUTIONS TO 457 PLAN _____________________________________________________ 20 ARTICLE XXIV - MISCELLANEOUS EMPLOYMENT-RELATED EXPENSES ___________________________________ 20 SECTION 1. STATION HOUSE FUND. _________________________________________________________________ 20 Item 3
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3 SECTION 2. NON-FOOD HOUSE ITEMS _______________________________________________________________ 20 SECTION 3. PER DIEM TRAVEL EXPENSES FOR CITY BUSINESS ________________________________________________ 20 SECTION 4. PARKING ___________________________________________________________________________ 20 SECTION 5. UNIFORM. __________________________________________________________________________ 20 ARTICLE XXV – WORK ASSIGNMENTS _____________________________________________________________ 20 SECTION 1. __________________________________________________________________________________ 20 SECTION 2. WORKING OUT OF CLASSIFICATION __________________________________________________________ 21 ARTICLE XXVI - FULL UNDERSTANDING ____________________________________________________________ 21 SECTION 1 __________________________________________________________________________________ 21 SECTION 2. SEVERABILITY. ________________________________________________________________________ 21 SECTION 3. __________________________________________________________________________________ 21 SECTION 4. __________________________________________________________________________________ 21 SECTION 5. __________________________________________________________________________________ 21 ARTICLE XXVII - DURATION _____________________________________________________________________ 21 ARTICLE XXVIII- 48/96 WORK SCHEDULE __________________________________________________________ 22 APPENDIX A__________________________________________________________________________________ 24 Item 3
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4 CITY OF PALO ALTO AND PALO ALTO FIRE CHIEFS’ ASSOCIATION
PREAMBLE
This Memorandum of Agreement between the City of Palo Alto, hereinafter referred to as the "City", and the Palo Alto Fire Chiefs’ Association, hereinafter referred as the "Association", has been prepared and entered into in accordance with Title I, Division 4, Chapter 10, Sections 3500-3510 of the California Government Code and Chapter 12 of the City of Palo Alto Merit System Rules and Regulations.
ARTICLE I - RECOGNITION
Section 1. The City recognizes the Association as the exclusive representative of an employee group consisting solely of the classifications of Battalion Chief 56-hour workweek, and Battalion Chief 40-hour workweek who are regularly employed by the City.
ARTICLE II - NO DISCRIMINATION
Section 1. The Association and the City hereby agree that there shall be no discrimination because of race, color, age, disability, sex, national origin, sexual orientation, political or religious affiliation or any other basis recognized by federal, state or local law under this Agreement. There shall be no discrimination in employment conditions or treatment of employees on the basis of membership or nonmembership in the Association, or participation in the lawful activities of the Association.
Section 2 . The Association and the City hereby agree to protect the rights of all employees to exercise their free choice to join the Association and to abide by the express provisions of applicable State and local laws.
ARTICLE III - PAYROLL DEDUCTIONS
Section 1. The City shall deduct Union membership dues assessments and insurances authorized by the Union. This will be accomplished by payroll deductions from the bi-weekly pay of member employees. The dues deduction must be authorized in writing by the employee on a Union authorization card.
The Union will be the custodian of records for individual employee membership and dues deduction forms. The Union will maintain all authorizations for dues deduction, signed by the individual from whose salary or wages the deduction or reduction is to be made. The City will Item 3
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5 direct employee requests to cancel or change deductions to the Association.
The City shall remit the deducted dues to the Association as soon as possible after deduction.
Section 2. Certification of Union Membership. The Union agrees to provide the City an initial certified list of members and statement that the Association has and will maintain written authorizations signed by the individuals from whose wages the Union dues deductions are to be made. From that point forward the Union will update the list whenever there are changes.
Section 3. Indemnification. The Union shall indemnify and hold the City harmless against any liability arising from any claims, demands, or other action relating to this article. The Union shall comply with all statutory and legal requirements with respect to this article.
ARTICLE IV - NO STRIKES
Section 1 . The Association, its representatives, or members, shall not engage in or cause, instigate, encourage, sanction, or condone a strike, withholding of services, leave of absence abuse, work stoppage or work slowdown of any kind against the City of Palo Alto or its citizens by employees covered under this Agreement. No employee shall refuse to cross any picket line in the conduct of Fire Department business, nor shall the Association, its representatives or members discriminate in any way toward anyone who refuses to participate in a strike, or any of the job actions cited above.
ARTICLE V - SALARY PROVISIONS
Section 1. Salary Range Adjustments.
a) The base wage rates of the bargaining unit classifications will be set forth in Appendix A of this MOA.
b) Market Adjustment: Effective the first full pay period including the adoption of the MOA, the salary ranges of all represented classifications will receive a market adjustment of ten percent (10.0%) and an equity adjustment of one percent (1.0%) for a total of eleven (11%).
c) General Salary Increase: Effective the first full pay period following July 1, 2023, the salary ranges of all represented classifications will be increased by four percent (4.0%).
d) Market Adjustment part 2: Effective the first full pay period following January 1, 2024, the salary ranges of all represented classifications will receive a market adjustment of two percent (2.0%).
e) General Salary Increase: Effective the first full pay period following July 1, 2024, the salary ranges of all represented classifications will be Item 3
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6 increased by four percent (4.0%).
f) Total Compensation and Survey Database: Management and the Union have agreed to a compensation survey database structure. Survey Cities include: Alameda, Berkeley, Fremont, Hayward, Menlo Park Fire District, Milpitas, Mountain View, Redwood City, Pleasanton, San Jose, San Mateo, San Ramon Fire District, Santa Clara, Santa Clara County and South San Francisco. Compensation Criteria includes: top step salary, maximum longevity, maximum education, uniform allowance, EMT differential, Hazmat differential, deferred compensation, employee pick up of employer pension costs (Negative EPMC), and maximum City paid benefits (medical, dental, vision, life insurance, LTD, and EAP). The database is intended to provide one source of information concerning how the compensation paid to employees in bargaining unit job classifications compares to that paid by other employers.
Section 2. EMT Differential . The former EMT differential of 3.0% was rolled into base pay.
This one time conversion to base pay, shall constitute the City’s incentive payment for EMT skills.
This conversion was cost neutral to the City.
Section 3. 40- hour Work Week Assignment Differential . Employees assigned to a 40- hour workweek schedule will be paid a differential of five percent (5%) of base salary in -lieu of holiday pay differential which 56-hour shift Battalion Chiefs receive.
Section 4. Out of County Strike Team Pay.
A Battalion Chief sent on out of County strike team duty will receive the following compensation only if the City is reimbursed from the state or federal government for the labor costs incurred by the City.
Compensation to the employee will not exceed the rate for which the City is reimbursed by the State of California or other external entity, excluding reimbursements for other labor costs (e.g. workers compensation, administrative expense, etc.).
A Battalion Chief on their regular duty shift deployed on an out of County strike team will be eligible for compensation at their normal hourly rate (1.0 hourly rate), assuming a regular 56 hour schedule.
A Battalion Chief on non-regular duty shift days deployed on an out of County strike team will be eligible for compensation at a rate of 1.5 of their normal hourly rate.
For 40 hour Battalion Chiefs deployed on an out of County strike team, any out of County strike team compensation will be calculated at a 56 hour Battalion Chief Schedule hourly rate.
Payment for out of county strike team duty will be calculated based on the number of twenty- four hour shifts worked and prorated for any partial shifts.
A Personnel Action Form will be completed in a timely manner to process this payment. The Item 3
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7 amount of the payment will be calculated in a manner described above. If the City is not reimbursed, no payment is due to the employee. If the City is reimbursed in part, a prorated payment will be calculated based on the reimbursement rate. As outlined above, compensation to the employee will not exceed the rate for which the City is reimbursed by the State of California or other external entity.
ARTICLE VI – HOLIDAYS
Section 1. Named Holidays.
Holiday pay is compensation for employees who are normally required to work on an approved holiday because they work in positions that require scheduling staff without regard to holidays. The following holidays are recognized as municipal holidays for pay purposes, and regular, employees shall have these days off with pay, except as otherwise provided in these rules:
January 1 Veterans’ Day, November 11
Third Monday in January Thanksgiving Day
Third Monday in February Day after Thanksgiving Day
Last Monday in May December 25
July 4th Either December 24, or December 31 as provided below First Monday in September
Second Monday in October
Section 2. Day of Reflection
. In addition to the paid holidays listed above, employees shall be excused with pay for one full work shift as a day of reflection (floating holiday) per calendar year, Employees may use the floating holiday on any day mutually agreed by the employee and their supervisor for a Day of Reflection, including: Juneteenth Freedom Day (June 19) or Cesar Chavez/Dolores Huerta Day (March 31). Day of Reflection not used by the end of the calendar year will be deemed forfeited and have no cash value.
Section 3. 56-Hour Work Week Assignments. One hundred sixty one and one half (161.5) hours are paid annually to an employee at a rate of 6.21 hours each pay period. Shift personnel shall receive pay in lieu of taking paid leave for accrued holidays. Such paid hours will be paid
6.21 hours of in lieu of holiday pay each pay period. Hours are prorated and accrued based on hours actually worked.
Section 4. 40- Hour Work Week Assignments. Employees assigned to a 40-hour workweek schedule will receive paid holidays in accordance with Sections 517 and 518 of the Merit System Rules and Regulations.
ARTICLE VII - VACATION ACCRUAL
Section 1. Vacation will be accrued when an employee is in a pay status and will be credited on a bi-weekly basis. Such accrual balance and credit may not exceed three times the annual rate of Item 3
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8 accrual. Accrual rates are by work week assignments as indicated in Section 1 and Section 2 below.
Section 2. 56- Hour Workweek Assignments . Employees assigned to a 56-hour workweek schedule (24- hour shift) will accrue vacation at the following rate for continuous service performed in a pay status.
a) For employees completing less than four (4) years continuous service, the accrual rate shall be five (5) duty shifts per year.
b) For employees completing four (4), but less than nine (9) years continuous service, the accrual rate shall be eight (8) duty shifts per year.
c) For employees completing nine (9), but less than fourteen (14) years continuous service, the accrual rate shall be ten (10) duty shifts per year.
d) For employees completing fourteen (14), but less than nineteen (19) years continuous service, the accrual rate shall be eleven (11) duty shifts per year.
e) For employees completing nineteen (19) or more years continuous service, the accrual rate shall be twelve (12) duty shifts per year.
Section 3. 40-Hour Workweek Assignments.
Personnel assigned to a 40-hour workweek
schedule will accrue vacation at the following rate for continuous service performed in a pay status.
a) For employees completing less than four (4) years continuous service, the accrual rate shall be eighty
(80) hours per year.
b) For employees completing four (4), but less than nine (9) years continuous service, the accrual rate shall be one-hundred twenty (120) hours per year.
c) For employees completing nine (9), but less than fourteen (14) years continuous service, the accrual rate shall be one-hundred sixty (160) hours per year.
d) For employees completing fourteen (14), but less than nineteen (19) years continuous service, the accrual rate shall be one-hundred eighty (180) hours vacation leave per year.
e) For employees completing nineteen (19) or more years continuous service, the accrual rate shall be two- hundred (200) hours vacation leave per year.
ARTICLE VIII - VACATION CASH OUT
Section 1. Limitation on Use. Employees may not use more than three times their annual rate of Item 3
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9 accrual in any calendar year period provided, however, that the Chief may grant exceptions to this limitation.
Section 2. Cash out Option.
a) Once each calendar year, employees are eligible to cash out vacation accrual balances in excess of 80 hours. An employee may cash out a minimum of eight (8) hours to a maximum of 120 hours of accrued vacation provided employee has taken 80 vacation hours in the previous 12 months and has followed the election procedures set forth in this section.
b) Employee must elect the number of vacation hours they will cash-out during the next calendar year, up to the maximum of 120 hours. For the 2012 calendar vacation year, employees will make their election for vacation hours to cash out no later than November 1, 2012. The election will apply only to vacation hours that are accrued in the next calendar year and that are eligible for cash-out.
c) The election to cash-out vacation hours in each designated year will be irrevocable. This means that employees who elect to cash -out vacation hours must cash- out the number of accrued hours pre-designates on the election form.
d) Employees who do not elect a cash-out amount by November of the prior calendar year will be deemed to have waived the right to cash out any leave in the following tax year and will not be eligible to cash-out vacation hours in the next tax year.
e) Employees who elect cash-out amount may request a cash-out at any time in the designated tax year by submitting a cash-out form to payroll. Payroll will complete the cash-out form upon request, provided the requested cash-out amount has accrued and is consistent with the amount the employee pre-designated. If the full amount of hours designated for cash-out is not available at the time of cash-out, the maximum available will be paid. For employees who have not requested cash-out of the elected amount by November 1 of year, Payroll will automatically cash- out the elected amount in a paycheck issued on or after the payroll date including November 1.
ARTICLE IX - MANAGEMENT ANNUAL LEAVE
Section 1. Forty (40) hour and fifty-six (56) hour workweek employees not eligible for overtime shall be credited at the beginning of each calendar year with eighty (80) hours of annual leave (one hundred and twelve (112) for 56- hour assignments) which may be taken as paid time off, added to vacation accrual (subject to vacation accrual limitations), taken as cash or taken as deferred compensation. Entitlement under this provision will be reduced on a prorated basis for part-time status, or according to the number of months in paid status during Item 3
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10 the calendar year.
Unused balances as of the end of the calendar year will be paid in cash, unless a different option as indicated above is elected by the employee.
The Management Annual Leave accrual will be changed to an annual accrual rather than fiscal year. Effective July 1, 2012, employees will be credited with forty (40) hours of management annual leave to be used by December 31, 2012 or automatically will be cashed out.
Effective January 1, 2012, and every January 1 thereafter, employees will be credited with eighty (80) hours of management annual leave (one hundred and twelve (112) for 56- hour assignments) to be used by December 31
st or automatically will be cashed out.
ARTICLE X - OTHER PAID LEAVES
Section 1. City Manager Granted Leaves . The City Manager may grant a regular employee under his control a leave of absence with pay for a period not exceeding thirty calendar days for reasons he deems adequate and in the best interest of the City.
Section 2. Council Granted Leave. The City Council may grant a regular employee a leave of absence with pay for a period not to exceed one year for reasons the Council considers adequate and in the best interest of the City.
Section 3. Employee's Time Off to Vote . Time off with pay to vote at any general or direct primary election shall be granted as provided in the State of California Elections Code, and notice that an employee desires such time off shall be given in accordance with the provisions of said Code.
Section 4. Leaves of Absence; Death in Immediate Family . Leave of absence with pay of one
shift for 56 -hour shift employees with provision for approval of one additional shift for travel outside the area may be granted an employee by the Chief in the event of death in the employee's immediate family, which is defined for purposes of this section as wife, husband, son, son-in-law, daughter, daughter-in-law, father, mother, brother, brother -in-law, sister, sister -in-law, mother- in-law, father-in-law, step-father, step-mother, step- sister, step-brother, grandfather, grandfather- in-law, grandmother, grandmother-in-law, uncle, aunt, niece, nephew, registered domestic partner, or a close relative residing in the household of the employee. Such leave shall be at full pay and shall not be charged against the employee's accrued vacation or sick leave. Requests for leave in excess of two shifts shall be subject to the approval of the City Manager. Employees assigned to a 40-hour work week are eligible for leave of absence granted by the Chief with pay for three days in the event of death in the employee’s immediate family which is defined above.
Section 5. Jury Duty; Leave of Absence. Employees required to report for jury duty shall be granted a leave of absence with pay from their assigned duties until released by the court, provided the employee remits to the City all fees received for such duties other than mileage or subsistence allowances within thirty days from the termination of his or her jury service.
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11 Section 6. Subpoenas. Employees required to answer subpoenas as a witness for the City of Palo Alto or for a plaintiff where the City of Palo Alto is a defendant shall not lose pay or benefits for work time lost to answer depositions or to appear in court.
ARTICLE XI - OTHER LEAVE PROVISIONS
Section 1. Disability. Leaves of absence without pay may be granted in cases of disability not covered by sick leave. Pregnancy will be considered as any other disability. Leaves of absence for disability are subject to physician's verification including diagnosis and medical work restriction.
Section 2. Other Unpaid Leaves.
Leaves of absence without pay may be granted in cases of personal emergency or when such absences would not be contrary to the best interest of the City.
Non-disability prenatal and/or postpartum leave is available under this provision, but such leave shall not begin more than six months prenatal nor extend more than six months postpartum.
Section 3. Accrued Vacation Credits. During unpaid leaves of absence for disability or other reasons, the employee may elect to use accrued vacation credits. Requests for leaves without pay shall not be unreasonably denied. In order to avoid misunderstandings, all leaves without pay must be in writing to be effective.
Section 4. Approval of Department Head. Leave of absence without pay for one week or less may be granted by the department head, depending on the merit of the individual case.
Section 5. Approval by City Manager
. Leave of absence without pay in excess of one week's
duration may be granted by the City Manager on the merit of the case, but such leave shall not exceed twelve months' duration.
Section 6. Absence Without Leave.
Unauthorized leave of absence shall be considered to be without pay, and reductions in the employee's pay shall be made accordingly. Unauthorized leave of absence may result in termination of employment.
Section 7. Leave of Absence; Death Outside the Immediate Family.
Leave without pay may be
granted a regular employee by his/her department head in the event of death to family members other than one of the immediate family, such leave to be granted in accordance with Section 2 and Section 4.
Section 8. Military Leave of Absence.
State law shall govern the granting of military leaves of absence and the rights of employees returning from such absence.
ARTICLE XII - VOLUNTARY CATASTROPHIC LEAVE PROGRAM
Section 1. The City of Palo Alto has established a Firefighter Voluntary Leave Program to provide FCA employees the opportunity to donate their accrued vacation time to assist fellow members of FCA either due to: (a) an employee’s own verifiable non-industrial catastrophic illness Item 3
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12 or injury (as defined herein) or (b) in order to care for a member of the employee’s immediate family (spouse, child, parent or registered domestic partner suffering from a verifiable catastrophic illness or injury) and have exhausted or will presently exhaust all of their paid leave.
Section 2. In order to be eligible to receive donated leave, an employee must have a catastrophic illness or injury or an employee’s immediate family member must have a catastrophic illness or injury that requires the employee to provide full-time care for this family member. Care will be taken to emphasize the voluntary nature of the plan and to insure confidentiality of employee participants and medical conditions (where applicable).
Section 3. A Firefighter Voluntary Leave Sharing Program has been established to accept donations of vacation in accordance with the Program’s guidelines. All donations shall be:
a) Voluntary
b) Irrevocable
c) Confidential, unless disclosure is required by law
d) In whole hour increments of at least four (4) hours, with the hours donated being converted to donee hours based on the donee’s salary rate (so that there will be no cost to the City due to salary differential).
e) The employee shall be required to exhaust all other types of leave to request donated leave
f) It is understood that employees seeking or receiving leave under this program will apply for long- term disability benefits for which they may be eligible g) Where any of the period during which an employee receives donated leave is designated as family leave under the California Family Rights Act (CFRA/Family Medical Leave Act (FMLA), the employee will be eligible for continuation of medical and other available benefits during that the family leave period (for up to 12 weeks), in accordance with the requirements of those laws. If the employee receiving donated leave is not eligible for CFRA/FMLA benefit continuation, or after the employee has exhausted the available CFRA/FMLA leave period, the employee will need to pay the premiums for continued medical and other available benefits if the employee chooses to continue such coverage through the City
h) If the donation request is based on the need for an employee to care for an immediate family member, as defined above, the family member must require full-time care by the employee. Certification of this requirement by a health care professional is required i) The maximum donated time a donee may receive is 12 months (if available). j) Applications to donate leave or receive leave under this Program are made to the Human Resources Department
k) The tax treatment of donation or receipt of vacation under this section is governed by the IRS and not the City.
Section 4. FCA members interested in donating leave or in applying to receive donated leave shall complete forms provided by the Human Resources Department. If an applicant for leave is found to meet the criteria set forth herein, Human Resources will determine the availability of and (as applicable) allocation of donated paid leave. Payroll will be notified in writing of the number of Item 3
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13 hours to be deducted from each donating employee’s vacation balance and transferred to the donee employee(s).
Section 5. The City reserves the right to modify or terminate this program at any time.
Section 6. Catastrophic Illness or Injury (also referred to as “medical emergency” in Revenue Ruling 90-29 and Sections 801(c) and 812 of the Merit Rules and Regulations): A non-occupational medical condition of an employee that will require the prolonged absence of the employee from duty and which will result in a substantial loss of income to the employee because the employee will have exhausted all paid leave available apart from the Voluntary Employee Leave sharing Program. Non-disability postpartum leave as referenced in Merit Rule 801(b) shall not be considered a catastrophic illness or injury under this Policy.
ARTICLE XIII - ADDITIONAL COMPENSATION FOR BC CLASSIFICATIONS
POTENTIAL BATTALION CHIEF EXTRA SHIFT COVERAGE
Battalion Chiefs who back fill for an operations shift (or shifts) for a 56-hour work week Battalion Chief will be provided additional compensation for the extra shift coverage, provided that the extra shift requires working hours beyond regularly scheduled hours.
Extra Shift Coverage Eligibility
• Extra shift coverage pay applies to the level of Battalion Chief only and is not intended as compensation for Battalion Chiefs to backfill a lower classification. • A minimum of eight (8) continuous hours of the extra shift coverage must be worked to be eligible for compensation. After the minimum of eight (8) continuous hours is met, the Battalion Chief will be paid for the entire shift worked.
Extra Shift Coverage Pay Rate
• Compensation for the extra shift coverage by a 56-hour or 40-hour Battalion Chief will be paid at one and one-half times (1.5x) the 56-hour straight-time rate of the Battalion Chief performing the back fill.
First Rights of Refusal
• Battalion Chiefs shall be provided first rights of refusal for the extra shift coverage.
If no Battalion Chiefs are available to back fill the extra coverage shift, the shift will be assigned to fire personnel at a lower classification in accordance with the standard protocols of the department.
Extra Shift Coverage Pay Not PERSable
• All pay under this extra shift coverage provision will be reported to CALPERS by the City of Palo Alto in a manner that excludes such pay from PERSable income. As such, the extra shift coverage pay is not subject to CALPERS contributions by the employer or employee and is not included as a factor in the employee’s final compensation for pension purposes.
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14 Fire Chief Discretion
• In accordance with management rights provisions, the Fire Chief maintains discretion to approve, modify or disapprove extra shift coverage assignments.
FLSA Exempt Status
• Nothing in the extra shift coverage provision is intended to impact the FLSA-exempt status of Battalion Chiefs. Battalion Chiefs remain FLSA-exempt and are therefore not eligible for overtime pay or compensatory time.
ARTICLE XIV - EXCESS BENEFIT REIMBURSEMENT
Section 1. The benefit provided by this Article is designed to meet the requirements of Section 125 of the Internal Revenue Code. Every calendar year, each employee will be provided with $2,500 that they can designate among the following options:
a) Medical Flexible Spending Account (Medical FSA) . Provides reimbursement for excess medical/dental/vision, or expenses that are incurred by employees and their dependents which are not covered or reimbursed by any other source, including existing City-sponsored plans. This includes prescribed medications and co-payments as specified in applicable federal law.
b) Dependent Care Flexible Spending Account (Dependent Care FSA) . Provides reimbursement for qualified dependent care expenses under the City's Dependent Care Assistance Program (DCAP), subject to the limits specified in applicable federal law.
1) Dependent care expenses not reimbursed under this section may be eligible for reimbursement under the City Voluntary Dependent Care FSA program. However, the maximum amount reimbursed under the Voluntary Dependent Care FSA program will be reduced by any amount reimbursed under the Excess Benefit Plan.
c) Professional Development
Employees may use these funds for professional development purposes on a taxable basis to the extent such expenses (e.g., job-related training and education, seminars, training manuals, etc.) are not paid or reimbursed under any other plan of the City.
d) Deferred Compensation. Provides a one-time contribution to the employee’s City- sponsored I.R.C. § 457 Deferred Compensation plan with either ICMA -RE or Mass Mutual, subject to the contribution limitations of applicable law.
Amounts designated by employees to either the Medical FSA, Dependent Care FSA, or Professional Development options are done so on a “use –it-or-lose-it” basis. This means that any amounts designated and not used by the end of the calendar year (or end of the Item 3
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15 extended grace period for the medical FSA) will be forfeited by the employee and returned to the plan.
Specified amounts under this benefit will be applied on a pro-rata basis for employees who are part-time or who are in FCA pay status for less than the full fiscal year. Such benefits will be pro-rated in the first year of employment (based on hire date) but will not be pro - rated upon separation of employment.
ARTICLE XV - PHYSICAL EXAMS
Physical fitness medical examinations for all represented employees will be provided in accordance with the Fire Department Physical Fitness Program General Order.
ARTICLE XVI - BENEFIT PROGRAMS
Section 1. Health Plan - ACTIVE EMPLOYEES : During the term of this contract, the maximum City contribution towards medical premiums for eligible full time employees per employee category shall be up to a maximum of the following for any plan:
Medical Premium
Category
PEMHCA
Contribution*
Total Maximum City
Contribution (inclusive of
PEMHCA contribution)
effective January 1, 2023
Employee Only $151.00 $871
Employee plus one $151.00 $1,742
Employee Family $151.00 $2,260
The City’s total maximum contribution towards medical premiums for eligible part time employees shall be prorated based on the number of hours per week the part-time employee is assigned to work.
*Any increases to the PEMHCA minimum during the term of this contract will result in a corresponding decrease to the amount of the additional City contribution, so that the total maximum City contribution never exceeds the Total Maximum City Contribution described above.
If the State of California or federal g overnment requires the City to participate and contribute toward coverage under any medical plan outside of PEMHCA including but not limited to the Affordable Care Act, the City’s total liability for enrolled employees and retirees and their eligible family members shall not exceed what the City would have paid toward PEMHCA coverage in the absence of such state or federal plan. The parties will meet and confer over the impact of such change on matters within the scope of representation before implementing any change.
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16 a. Active employee domestic partners whose domestic partnership is registered with the State of California may add their domestic partner as a dependent to their elected health plan coverage if the domestic partner is registered with the Secretary of State. Active employee domestic partners whose domestic partnership is not registered with the State but who meet the requirements of the City of Palo Alto Declaration of Domestic Partnership, and are registered with the Human Resources Department, will be eligible for reimbursement of the actual monthly premium cost of an individual health plan, not to exceed 90% of the average monthly premium cost of individual coverage under the PEMHCA health plans in 2016. Effective with the first pay period including January 1, 2017, a stipend of two hundred eighty four ($284) per month toward the cost of an individual health plan will be provided. Evidence of premium payment will be required with request for reimbursement.
Flexible Compensaiton: Effective the first pay period following Council adoption of the MOU, in lieu of additional increases to the City’s medical premiums, hourly wages for all bargaining unit classifications will be increased by $100 per month ($1,200 per year). Employees can utilize this cash payment for any purpose, including to cover health insurance premiums or contribute to flexible spending accounts/457 deferred compensation plans. Effective the first full pay period of January 2024, hourly wages for all bargaining unit classifications will be increased by an additional $100 per month.
Section 2. Dual Coverage.
When a City employee is married to another City employee each shall be covered only once (as an individual or as a spouse of the other City employee, but not both) and dependent children, if any, shall be covered only by one spouse.
Section 3 Dental Benefits
a. Level of Benefits. The City will maintain the present level of benefits on the City- sponsored dental program. Maximum benefits per calendar year shall be $2,000. b. Premiums. The City shall pay all premium payments or equivalent self-insured program charges on behalf of employees and dependents who are eligible and enrolled for coverage under the existing dental plan. Dependents will include domestic partners, as defined under Article XVII Section 3. c. Orthodontia Benefit Maximum. The City will provide a 50% of reasonable charges, $2,000 lifetime maximum orthodontic benefit for representation unit employees and their dependents.
Section 4. Vision Care.
The City offers vision care coverage for employees and dependents. Coverage is equivalent to $20 Deductible Plan A under the Vision Service Plan, with monthly premiums paid by the employer. Dependents include domestic partners, as defined under Article XVII Section 1.
Section 5. Employee Assistance Plan . The Employee Assistance Plan (EAP) provides employees with confidential personal counseling, work and family related issues, eldercare, Item 3
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17 substance abuse, etc. In addition, EAP programs provide a valuable tool for supervisors to refer troubled employees to professional outside help. This service staffed by experienced clinicians is available to employees and their dependents by calling a toll-free phone line 24 hours a day, seven days a week. Guidance is also available online.
Section 6. Alternative Medical Benefit Program.
If a regular employee and/or the employee’s dependent(s) are eligible for and elect to receive medical insurance through any other non- City of Palo Alto employer sponsored or association- sponsored group medical plan, the employee may choose to waive his/her right to the City of Palo Alto’s medical plan insurance and receive cash payments in the amount of two hundred eighty-four dollars ($284) for each month City coverage is waived.
ARTICLE XVII – RETIREMENT MEDICAL PLAN
Section 1. Retiree medical coverage for Unit employees hired before January 1, 2004:
Monthly City-paid premium contributions for a retiree-selected PEMHCA optional plan will be made in accordance with the Public Employees' Medical and Hospital Care Act Resolution for employees that retire on or before December 31, 2006. Effective January 1, 2007 for an employee retiring on or after that date the City will pay up to the monthly medical premium for the 2nd most expensive plan offered to FCA employees among the existing array of plans. However, the City contribution for an employee hired before January 1, 2004 who retires on or after December 1, 2011 shall be the same contribution amount it makes for active City employees.
Effective upon ratification and adoption of this Agreement, the City shall provide active unit employees who were hired before January 1, 2004 with a one-time opportunity to opt-in to retiree health benefits provided under California Government Code section 22893. Eligible employees who wish to exercise this option shall inform the Human Resources Department of their election in writing no later than 90 days following the ratification and adoption of this Agreement.
Section 2. 20-Year Vesting for Retiree Medical Coverage for Unit Employees Hired On Or After January 1, 2004:
The retiree health benefit provided in California Government Code section 22893 shall apply to all employees hired on or after January 1, 2004. Under this law, an employee is eligible to receive Fifty (50) percent of benefit after ten (10) years; each additional service credit year after Ten (10) years will increase employer credit by Five (5%) percent until Twenty (20) years is reached at which time employee is eligible for One Hundred (100%) percent of annuitant-only coverage and Ninety (90%) percent of the additional premium for dependents.
ARTICLE XIII – BASIC LIFE INSURANCE
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18 The City shall provide a basic life and AD & D insurance plan in an amount equal to the employee's annual base compensation (rounded to the next highest $1,000).
ARTICLE XIX– SUPPLEMENTAL LIFE INSURANCE
An employee may, at his/her cost, purchase additional life insurance and additional AD&D coverage. The total amount of life insurance available to the employee is $325,000 and the total amount of AD&D coverage available is $325,000.
ARTICLE XX– LONG TERM DISABILITY INSURANCE
In lieu of providing long-term disability insurance program to eligible employees, the City shall add $40.00 per month to the base salary of eligible employees. This $40.00 per month shall not be calculated into the labor market salary comparison.
ARTICLE XXI - EFFECTIVE DATE OF BENEFIT COVERAGE FOR NEW
EMPLOYEES
For newly-hired regular employees coverage begins on the first day of the month following date of hire for the health plan, dental plan, vision care plan, life insurance and long term disability plans if these benefits are elected.
ARTICLE XXII-WORKERS’ COMPENSATION
Persons on disability will be required to appear or otherwise report at regular two-week intervals to the Fire Chief or designate to discuss his/her status and ability to return to full or restricted work status. This section is not meant to unreasonably restrict employee's activities so long as such activities are cleared by the treating physician, treating program or alternative treatment program is maintained and employee is available for full or restricted duty as soon as medical clearance can be received.
ARTICLE XXIII- RETIREMENT PENSION PLANS
Section 1. Safety PERS Retirement Formula.
a. Safety Pension Group A: 3%@50 Safety Retirement: The City will continue the present benefits under the Public Employees' Retirement System (PERS) "3 percent at 50 (3%@50)" formula for employees hired before the effective date of the “3 percent at Section 2. 55” (3%@55) formula for new hires as described herein. The final year compensation for employees hired under the 3% at 50 formula will continue to be “Single highest year” or the highest average annual compensation earnable by the member during one (1) year of employment immediately preceding retirement or the one -year period otherwise designated by the member (Government Code section 20042).
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19 b. Safety Pension Group B: 3%@55 Safety Retirement: Effective December 7, 2012, the City amended its contract with CalPERS to provide employees hired on or after that date who are not “new members” of CalPERS, as defined in the Public Employees’ Pension Reform Act (after referred to as “classic” CalPERS members) with the CalPERS retirement formula three percent of final salary at age 55 (“3%@55”), with the final salary determination for such employees of “3 highest consecutive years” based on the highest average annual compensation earnable by the member during three (3) consecutive years of employment immediately preceding retirement or the three -year period otherwise designated by the member (Government Code section 20037).
c. Safety Pension Group C: 2.7% at Age 57 Safety Retirement: Employees hired on or after January 1, 2013 meeting the definition of “ new member” under the Public Employees’ Pension Reform Act (Gov’t. Code s. 7522 et seq.) shall be subject to all of the provisions of that law, including but not limited to the two point seven percent at age 57 (2.7%@57) retirement formula with a three year final compensation period.
d. Safety PERS Member Contribution.
1. Employees in all classifications in Pension Groups A and B described above shall pay a total of 9% towards the PERS member contributions by payroll deduction.
2. Employees in all represented classes in Pension Group C described above shall pay the employee contribution required by the Public Employees’ Pension Reform Act, currently calculated at fifty percent (50%) of the normal cost.
3. When employees pay their PERS Member Contribution pursuant to section 2a and 2b above, the City will provide for member contributions to be made as allowed under provisions of IRS Code Section 414(h)(2).
e. Additional Employee PERS contributions:
In addition to the PERS member contribution as required under section 2d 1, 2 and 3 above, all employees in pension groups a, b and c shall contribute the additional following contributions:
1. All employees regardless of pension formula in this unit shall, in addition to the Member Contribution required, shall pay an additional 3% towards the Employer share of Pension regardless of pension formula through a CalPERS 20516 contract amendment.
2. Effective the first full pay period following July 1, 2020, all employees regardless of pension formula in this uni t shall, in addition to the Member Contribution required, pay an additional 1% towards the Employer share of Pension for a total of 4%.
Section 2. Status Determination. An employee’s membership in and designation as Safety for CalPERS pension plan purposes shall be determined based on applicable California law.
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20 Section 3. Employer Contributions to 457 Plan
Effective the first full pay period following July 1, 2020, the City will contribute the equivalent of 1% of the employee’s pensionable salary into the 457 plan.
Eligibility:
1. Employees must be enrolled in an eligible City sponsored 457 plan
2. Employees who reach the maximum as defined by the IRS will not receive additional contributions
3. Employee must be making PERS contributions
ARTICLE XXIV - MISCELLANEOUS EMPLOYMENT-RELATED EXPENSES
Section 1. Station House Fund. The Station House Fund per year per shift employee shall be $100.00.
Section 2. Non-Food House Items. The City agrees to furnish and maintain each fire station with the following non-food house fund items: TV purchase and repair. Kitchen cooking utensils, small kitchen appliances and other specific items to be determined by mutual agreement of the parties will be purchased from the Station House Fund.
Section 3. Per Diem Travel Expenses For City Business. Unless other mutually agreeable arrangements are made, representation unit employees who are required to travel away from the City on City business will receive travel expenses, according to City policies which are currently in effect.
Section 4. Parking. Employees in represented classes assigned to Civic Center or adjacent work locations shall be entitled to free parking in the Civic Center Garage, or a commute incentive which will be subject to meet and confer. Employees hired after July 1, 1994 may initially receive a parking permit for another downtown lot subject to availability of space at the Civic Center garage. Light duty employees assigned to the Civic Center will receive Civic Center parking temporary permits for the duration of the light duty assignment.
Section 5. Uniform. The value of the purchase, rental and/or maintenance of the required uniforms shall be reported as special compensation to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(5) as Uniform Allowance. Based upon existing uniform standards and the City’s cost experience, the value of this benefit shall be reported as $15.31 per pay period. The City will supply complete uniforms as described in Fire Department Policy 1031.
ARTICLE XXV – WORK ASSIGNMENTS
Section 1. Selection of and assignment to Training Battalion Chief (40-hour workweek) shall be based upon seniority, except where operational needs are determined by the Fire Chief or Item 3
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21 designee, the Fire Chief or designee reserves the right to assign personnel based on Fire Department needs. For purposes of this article, seniority shall be calculated from date of entry into the Battalion Chief classification.
Section 2. Working out of Classification
. Where employees, on a temporary basis, are assigned
to perform all significant duties of a higher classification, for a period of one week or more, the Fire Chief may authorize payment within the range of the higher classification for the specified time frame. Working above classification will not exceed six months, unless renewed at the discretion of the Fire Chief. Working above classification pay is not to exceed 10% more than the employee’s current salary and shall be documented on a Personnel Action Form, with a description of the additional duties in the higher classification to be performed and an end date.
Employees assigned to work out of classification will receive out of class pay beginning the first day of the assignment.
ARTICLE XXVI - FULL UNDERSTANDING
Section 1. The Memorandum of Agreement contains the full and entire understanding of the parties regarding the matters set forth herein.
Section 2. Severability. If any of the provision herein contained be rendered or declared invalid by reason of any State or Federal legislation, or by ruling of any court of competent jurisdiction, such invalidation of such part or portion of this Memorandum of Agreement shall not invalidate the remaining portions hereof, and they shall remain in full force and effect, insofar as such remaining portions are severable.
Section 3. It is the intent of the parties that ordinances, resolutions, rules and regulations enacted pursuant to this Memorandum of Agreement be administered and observed in good faith.
Section 4. Nothing in this Memorandum of Agreement shall preclude the parties from mutually agreeing to meet and confer on any subject with the scope of representation during the term of this agreement.
Section 5. Merit System Rules and Regulations During the term of this Memorandum of Agreement, Management may propose certain changes in the City Merit System Rules and Regulations. With regard to such changes which pertain to the representation unit, the parties agree to review, and upon request, meet and confer regarding the changes.
ARTICLE XXVII - DURATION
This Memorandum of Agreement shall become effective upon signing by the parties hereto, except that those provisions herein that have specific effective dates shall take effect on those dates regardless of signing date, once this Memorandum of Agreement is signed by the parties hereto. This Memorandum of Agreement shall expire June 30, 2025.
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22 ARTICLE XXVIII- 48/96 WORK SCHEDULE
The regular schedule for 56 hour personnel will be under a “48/96” model. With the adoption of this “48/96” schedule the parties agreed to revise Fire department policy 205.6 typical workday and 1009.8.1 reporting for Duty-Holidays.
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23 EXECUTED:
FOR: FOR:
FIRE CHIEFS ASSOCIATION CITY OF PALO ALTO
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APPENDIX A
[Salary Schedule Attachment B]
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Non-Shift
Job Code Classifications Grade Codes Hourly Rate Approx Monthly Salary Approx. Annual Salary 018 Battalion Chief 40-hour workweek 28 $115.94 $20,096 $241,155 015 Battalion Chief EMT 40-hour workweek 28E $119.09 $20,642 $247,707 2019 Battalion Chief EMT, Training 40-hour workweek 28E $119.09 $20,642 $247,707 Shift
Job Code Classifications Grade Codes Approx Monthly Salary A pprox. Annual Salary 116 Battalion Chief 56-hour workweek 030 $79.09 $19,193 $230,310 016 Battalion Chief EMT 56-hour workweek 030E $81.24 $19,714 $236,571 Non-Shift
Job Code Classifications Grade Codes Hourly Rate Approx Monthly Salary Approx. Annual Salary 018 Battalion Chief 40-hour workweek 28 $120.58 $20,901 $250,806 015 Battalion Chief EMT 40-hour workweek 28E $123.86 $21,469 $257,629 2019 Battalion Chief EMT, Training 40-hour workweek 28E $123.86 $21,469 $257,629 Shift
Job Code Classifications Grade Codes Approx Monthly Salary A pprox. Annual Salary 116 Battalion Chief 56-hour workweek 030 $82.26 $19,962 $239,541 016 Battalion Chief EMT 56-hour workweek 030E $84.49 $20,503 $246,035 Non-Shift
Job Code Classifications Grade Codes Hourly Rate Approx Monthly Salary Approx. Annual Salary 018 Battalion Chief 40-hour workweek 28 $121.16 $21,001 $252,013 015 Battalion Chief EMT 40-hour workweek 28E $124.44 $21,570 $258,835 2019 Battalion Chief EMT, Training 40-hour workweek 28E $124.44 $21,570 $258,835 Shift
Job Code Classifications Grade Codes Approx Monthly Salary A pprox. Annual Salary 116 Battalion Chief 56-hour workweek 030 $82.84 $20,103 $241,230 016 Battalion Chief EMT 56-hour workweek 030E $85.07 $20,644 $247,724 Non-Shift
Job Code Classifications Grade Codes Hourly Rate Approx Monthly Salary Approx. Annual Salary 018 Battalion Chief 40-hour workweek 28 $126.01 $21,842 $262,101 015 Battalion Chief EMT 40-hour workweek 28E $129.42 $22,433 $269,194 2019 Battalion Chief EMT, Training 40-hour workweek 28E $129.42 $22,433 $269,194 Shift
Job Code Classifications Grade Codes Approx Monthly Salary A pprox. Annual Salary 116 Battalion Chief 56-hour workweek 030 $86.16 $20,908 $250,898 016 Battalion Chief EMT 56-hour workweek 030E $88.48 $21,471 $257,654 Non-Shift
Job Code Classifications Grade Codes Hourly Rate Approx Monthly Salary Approx. Annual Salary 018 Battalion Chief 40-hour workweek 28 $128.54 $22,280 $267,363 015 Battalion Chief EMT 40-hour workweek 28E $132.01 $22,882 $274,581 2019 Battalion Chief EMT, Training 40-hour workweek 28E $132.01 $22,882 $274,581 Shift
Job Code Classifications Grade Codes Approx Monthly Salary A pprox. Annual Salary 116 Battalion Chief 56-hour workweek 030 $87.89 $21,328 $255,936 016 Battalion Chief EMT 56-hour workweek 030E $90.25 $21,901 $262,808 Palo Alto Fire Chiefs' Association (PAFCA)
Salary Schedule
Adoption (11% Increase+Flexible Comp.)
07/15/2023 (4% Increase)
1/13/2024 (Flexible Comp.)
07/12/2024 (4% Increase)
1/11/2025 (2% Increase)
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Attachment B FCA Salary
Schedule FY2023 - 2025
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Item No. 4. Page 1 of 4
CITY COUNCIL
STAFF REPORT
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: February 27, 2023
Report #: 2212-0642
TITLE
Approval of Construction Contract with O’Grady Paving, Inc. (#C23186898) in the Amount of $2,509,460 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $250,946 for the Fiscal Year 2023 Street Resurfacing Project, Capital Improvement Program Projects Street Maintenance PE-86070 and Storm Drainage System Replacement and Rehabilitation SD-06101; CEQA status—exempt under CEQA Guidelines section 15301(c)
RECOMMENDATION
Staff recommends that Council:
1. Approve and authorize the City Manager or their designee to execute construction contract No. C23186898 with O’Grady Paving, Inc. Contract, in the amount of $2,509,460 for the Palo Alto Fiscal Year 2023 Street Resurfacing Project, Capital Improvement Program Projects Street Maintenance PE-86070, and Storm Drainage System Replacement and Rehabilitation SD-06101;
2. Authorize the City Manager or their designee to negotiate and execute change orders to the contract No. C23186898 with O’Grady Paving, Inc., the total value of which shall not exceed $250,946, for related, additional but unforeseen work that may arise; and
3. Adopt a determination that the project is exempt under CEQA Guidelines section 15301(c).
BACKGROUND
The Public Works Engineering Services Division manages construction contracts for concrete repair, preventive maintenance, resurfacing, and reconstruction of various City streets annually.
In more recent years, additional Capital Improvement Program (CIP) projects are being built through annualized resurfacing contracts due to the complexity of construction and benefit of Item 4
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being included in a larger project.
The candidate streets are surveyed biennially by Public Works Engineering staff and rated by a computerized pavement maintenance management system (PMMS) and by the Metropolitan Transportation Commission’s (MTC) pavement analysis program. Staff spends additional time to rate and provides additional consideration and priority to streets with bicycle facilities.
ANALYSIS
Project Description
Staff recommends approval of Contract No. C231868981 as part of the street resurfacing program to maintain and improve the condition of Palo Alto’s streets. The $2,509,460 expenditure for this contract will be used to repave 6.41 lane-miles of arterial and residential streets with Pavement Condition Indexes (PCI) averaging 52. This will help maintain and improve the City’s PCI beyond its average of 83 and will address many streets whose PCI scores fall below the City’s minimum goal of 60.
The scope of work includes the replacement of approximately 1,925 linear feet (0.36 miles) of curbs and gutters, 5,310 square feet of driveways, and 8,084 square feet of sidewalks.
Additionally, 33 new curb ramps will be installed, and 8 existing curb ramps will be retrofitted with truncated domes to conform to the Americans with Disabilities Act (ADA).
The replacement of a corrugated metal pipe storm drain pipeline at Campesino Avenue and Waverley Avenue is also incorporated into this resurfacing project and contract to avoid redundancy in street restoration. This metal pipe was proposed to be lined as part of the recent Storm Drainage System Replacement and Rehabilitation project, but was found during construction to have further eroded and was unable to be lined at the time. This project proposes to replace 612 linear feet of corroded corrugated metal pipe with new 12” diameter high density polyethylene (HDPE) pipe. Replacing this section of broken pipe will improve the integrity of the storm drain system.
The streets being resurfaced in this contract are shown in Attachment A.
Procurement Process
On November 30, 2022, an invitation for bids (IFB) for the Palo Alto FY 2023 Street Resurfacing Project was posted on the City’s Planet Bids eProcurement system. The bidding period was 21 calendar days. The City received five proposals from qualified contractors on December 21, 2022 as listed on the attached Proposal Summary (Attachment B). 1 Contract No. C23186898 https://cityofpaloalto.org/files/assets/public/public-works/engineering-services/cip- contracts/fy2023-street-resurfacing-contract.pdf
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Summary of Procurement Process
Bid Name/Number
Palo Alto FY 2023 Street
Resurfacing Project IFB #186898
Proposed Length of Project 120 calendar days
# of Bid Packages Downloaded by Builder’s Exchanges 3
# of Bid Packages Downloaded by Contractors 29
Total Days to Respond to Bid 21
Pre-Bid Meeting? No
# of Bids Received: 5
Bid Price Range $2,509,460 - $3,520,655
Public Link to Solicitation https://pbsystem.planetbids.com/ portal/25569/bo/bo-detail/100183
Bids ranged from $2,509,460 to $3,520,655 and from 15% below to 19% above the engineer’s estimate of $2,956,878. Staff reviewed the submitted bids and recommends acceptance of the base bid and bid alternate numbers 1 and 2 submitted by O’Grady Paving, Inc. in the amount of $2,509,460, and that O’Grady Paving, Inc. be declared the lowest responsible bidder. The construction contingency amount of $250,946, which equals approximately 10 percent of the contract value, is requested for related, additional, but unforeseen work which may arise during the project, implemented via City-approved change orders.
Staff reviewed information and similar projects performed by the lowest bidder, O‘Grady Paving, Inc., and found them to be the lowest responsive and responsible bidder. Staff also confirmed with the Contractor's State License Board that this contractor has an active license on file.
FISCAL/RESOURCE IMPACT
Funding for this contract is available in the Fiscal Year 2023 Capital Improvement Program Street Maintenance project (PE-86070), and Storm Drainage System Replacement and Rehabilitation project (SD-06101).
The funding allocation is as follows:
Funding Source Contract Contingency Total Encumbrance
PE-86070 $2,159,516 $215,952 $2,375,468
SD-06101 $349,944 $34,994 $384,938
Total $2,509,460 $250,946 $2,760,406
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STAKEHOLDER ENGAGEMENT
All streets have been coordinated with the City’s Utilities Department and the Office of Transportation to minimize the cutting of newly resurfaced streets. Additionally, staff reviews the proposed five-year paving plan streets annually with the Pedestrian and Bicycle Advisory Committee (PABAC), with an emphasis on the streets included in the first year of the plan.
Recognizing the importance of bicycle safety as a factor in selecting streets for the annual repaving project, staff is initiating an additional annual review of the five-year paving plan by PABAC’s Repaving Subcommittee. This additional review will be completed before finalizing next year’s (FY 2024) street selections.
Extensive public outreach will be conducted before and during the construction phase to keep the community informed throughout the process, including flyers sent to adjacent residences and businesses, and notices posted online on Nextdoor and the City’s website.
POLICY IMPLICATIONS
This project is in conformance with the City of Palo Alto’s Comprehensive Plan and does not represent any changes to existing City policies. The project meets the Water Resources Goal N- 4 and Policy N-4.14 on improving storm drainage performance by constructing new system improvements where necessary. This project is consistent with the City’s Storm Drain Master Plan and its goal to manage urban runoff and protect public health and safety.
ENVIRONMENTAL REVIEW
Street resurfacing projects are categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301(c)c of the CEQA Guidelines as repair, maintenance and/or minor alteration of the existing facilities and no further environmental review is necessary.
ATTACHMENTS
Attachment A: Project Map
Attachment B: Proposal Summary
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
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COLLEGE AVENUE
CAMBRIDGE AVENUE
ORNIA AVENUE
GRANT AVENUE
EL CAM
INO REAL
EL CAMINO REAL
EL CAM
INO REAL
SHERMAN AVENUESHERMAN AVENUE
JACARANDA LANE
ASH STREET
NEW MAYFIELD LANENEW MAYFIELD LANE
EL CAM
INO REAL
EL CAM
INO REAL
CALIFORNIA AVENUE CALIFORNIA AVENUE
PERAL LANE
M
IM
OSA LANE
SEDRO LANE
CAMBRIDGE AVENUE
COLLEGE AVENUE
EL CAM
INO REAL
HANSEN WAY
ASH STREET
OXFORD AVENUE
EL CAM
INO REAL
STANFORD AVENUESTANFORD AVENUE
OXFORD AVENUE
BIRCH STREET
STANFORD AVENUE
BIRCH STREET
NEW MAYFIELD LANE
CAMBRIDGE AVENUE
BIRCH STREET
BIRCH STREET
COLLEGE AVENUECOLLEGE AVENUE
PARK BOULEVARD
CALIFORNIA AVENUE
ALMA STREET
PARK BOULEVARD
SHERMAN AVENUE
JACARANDA LANE
PARK BOULEVARD
ALM
A STREET
PARK BOULEVARD
PARK BOULEVARD
OXFORD AVENUE
EET
RINCONADA AVENUE
A STREET
EM
ERSON STREET
SANTA RITA AVENUE
ALM
A STREET
HIGH STREET
HIGH STREET
EM
ERSON STREET
EM
ERSON STREET
RAM
ONA STREET
COLORADO AVENUE
COLORADO AVENUE
EM
ERSON STREET
HIGH STREET
ALM
A STREET
ALM
A STREET
OREGON EXPRESSWAY
OREGON AVENUE
EM
ERSON STREET
WASHINGTON AVENUE
NORTH CALIFORNIA AVENUE
NEVADA AVENUE
OREG
HIGH STREET
OREGO
STANFORD AVENUE
GRANT AVENUE
SHERMAN AVENUE
SHERIDAN AVENUESHERIDAN AVENUE
ASH STREET
BIRCH STREET
BIRCH STREET
GRANT AVENUE
EL DORADO AV
EL DORADO AVENUE
RAM
ONA STREET
EM
ERSON STREET
PARK BOULEVARD PARK BOULEV
ALM
A STREET
ALM
A STREET
ACACIA AVENUE
PORTAGE AVENUE
OLIVE AVENUE
PEPPER AVENUE
ASH STREET
NORTH CA
PAGE MILL ROAD PAGE MILL ROAD
EL CAM
INO REAL
ALM
A STREET
STAUNTON COURT
PAGE MILL ROADPAGE MILL ROAD
PAGE MILL ROAD
NOGAL LANE
JACARANDA LANE
OWE
RS BOARD
PENINSULA CORRIDOR JOINT POWE
RS BOARD
PENINSULA CORRIDOR JOINT POWE
RS BOARD
PENINSULA CORRIDOR JOINT POWE
RS BOARD
PENINSULA CORRIDOR J
OXFORD AVENUE
EL CAM
INO REAL
EL CAM
INO REAL
EL CAM
INO REAL
EL CAM
INO REAL EL CAMINO REAL
EL CAM
INO REAL
EL CAM
INO REAL
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources. 0' 301'
CITYOF PALO
ALTO
IN
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-03-28 09:19:36
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M
IDDLEFIELD ROAD
MORENO AVENUE
MORENO AVENUE
MARION AVENUE
COASTLAND DRIVE
M
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WEBSTER STREET
BRYSON AVENUE
COLORADO AVENUE
BYRON STREET
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COW
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ROSEWOOD DRIVE
ROSS ROAD
M
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SUTTER AVENUE
STERN AVENUE
PRICE COURT
ELLSWORTH PLACE (PVT)
COLORADO AVENUE
SUTTER AVENUE
ROSS ROAD
CLARA DRIVE
COLORADO AVENUE
MARSHALL DRIVE
ROSS ROAD
RANDERS COURT
ALLEN COURT
ROSS ROAM
MARION AVENUE
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COW
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KIPLING STREET
STREET
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ANTON COURT
COW
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GARLAND DRIVE
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COASTLAND DRIVE
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MORENO AVENUE
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City of Palo Alto GIS
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124-03-039
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3-031
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KELLOGG AVENUE
M
IDDLEFIELD ROAD
BYRON STREET
M
IDDLEFIELD ROAD
MELVILLE AVENUE
PARKINSON AVENUE
FULTON STREET
KINGSLEY AVENUE
KINGSLEY AVENUE
MELVILLE AVENUE
MELVILLE AVENUE
GUINDA STREET
GREENW
OOD AVENUE
MELVILLE AVENUE
CHANNING AVENUE
LINCOLN AVENUE
GENT PLACE
LVILLE AVENUE
INGSLEY AVENUE
BYRON STREET
BYRON STREET
LINCOLN AVENUE
LINCOLN AVENUE
FULTON STREET
M
IDDLEFIELD ROAD
NORTHAMPTON DRIVE
M
IDDLEFIELD ROAD
SEALE AVENUE
FULTON ST
REET
M
IDDLEFIELD ROAD
TENNYSON AVENUE
UE
FULTON STREET
LL AVENUE
M
IDDLEFIELD ROAD
DGE AVENUE
O ROAD
GUINDA STREET
SEALE AVENUE
NEW
ELL ROAD
NORTHAMPTON DRIVE
NORTHAM
PT
HOPKINS AVENUE
HOPKINS AVENUE
M
IDDLEFIELD ROAD
PARKINSON AVENUE
HARKER AVENUE
KIRBY PLACE
EMBARCADERO ROAD
BYRON STREET
CEDAR STREET
TEVIS PLACE
KENT PLACE
CHANNING AVENUE
CHANNING AVENUE
GREENW
OOD AVENUE
HUTCHINSON AVENUE
HARKER AVENUE
CEDAR
STREET
WILSON STREET
NEW
ELL ROAD
EMBARCADERO ROAD
PINE STREET
SHAR
ON CO
URT
GREENW
OOD AVENUE
NEWELL ROAD
HARKER AVENUE
PARKINSON AVENUE
NEW
ELL RO
AD
WALTER HAYS DRIVE
WALTER HAYS DRIVE
W
ALNUT DRIVE
HOPKINS AVENUE
NEW
ELL RO
AD
NEWELL ROAD
EMBARCADERO ROAD
EMBARCADERO ROAD
WALTER HAYS DRIVE
DRIVE
OIS LANE
LO
LOIS LANE
STANLEY WAY
JORDAN PLACE
ERSTWILD COURT
SEALE AVENUE
BRET HARTE STREET
M
ARK TW
AIN STREET
EMBARCADERO ROAD
SEALE AVENUE
LOUIS ROAD
COMMUNITY LANE
PRIMROSE WAY
LINCOLN AVENUE
COMMUNITY LANE
COMMUNITY LANE
W
A
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N
U
T
D
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IV
E
W A L N U T
D
R
I V
E
HARRI
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HARRIET STREET
HARRIET STREET
HARRIET STREET
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources. 0' 301'
CITYOF PALO
ALTO
IN
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-03-28 09:24:05
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FY2023 OVERLAY MAP
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137-03-084
137-03-083
137-03-085
137-03-086
137-03-091
137-03-090
137-03-061
137-03-062
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137-03-064
137-03-065
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137-03-047
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137-03-053
137-03-052
137-03-051
137-03-048
137-03-049
137-03-050
137-03-013
137-03-014
137-03-015
137-03-089
137-03-007
137-03-008
137-03-018
137-03-019
137-03-020
137-03-021
137-03-022
137-03-023
137-02-088
137-03-012
137-03-009
137-03-011
137-03-010
137-04-063
137-04-062
137-04-073
137-04-072
137-04-030
137-04-031
137-04-079
137-04-080
137-04-033
137-04-034
137-04-035
137-04-070
137-04-037
137-04-036
137-04-044
137-04-043
137-04-082
137-04-081
137-04-040
137-04-039
137-04-018
137-04-088
137-04-011
137-04-012
137-04-013
137-04-014
137-04-015
137-03-093
137-03-059
137-03-058
137-03-031
137-03-032
137-04-016
137-04-017
137-03-024
137-03-028
137-03-030
137-03-029
137-03-025
137-03-027
137-03-026
137-03-006
137-03-005
137-03-004
137-03-001
137-03-002
137-03-092
137-02-001
137
137-02-082
137-02-083
137-02-040
137-02-041
137-02-042
137-02-002
137-02-003
137-02-039
137-02-038
137-02-037
137-02-036
137-02-035
137-02-034
137-02-033
137-02-090
137-02-089
137-04-087
137-04-074
137-04-007
137-04-006
137-04-025
137-04-024
137-04-023
137-04-022
137-04-021
137-04-020
137-04-019
137-04-045
137-04-046
137-04-027
137-04-026
137-04-047
137-02-043
137-02-045
137-02-044
142-20-094
142-20-056
142-20-002
142-20-001
142-20-050
142-19-011
142-19-014
142-19-019
142-19-020
142-19-012
142-19-010
142-19-008
137-04-029
137-04-069
137-04-078
137-04-085
137-04-086
137-04-049
137-04-050
137-04-052
137-04-051
137-04-068
137-04-076
137-04-028
137-05-086
137-05-085
137-05-084
142-20-007
142-20-021
142-20
137-04-093137-04-092
137-04-095
137-04-094
142-20-090
142-20-091
142-20-092
137-07-089
137-05-096
142-28-112
142-28-111
142-28-070
142-28-069
142-28-044
142-28-043
142-28-042
142-28-041
142-28-045
142-28-046
142-28-047
142-28-048
142-28-049142-28-064
142-28-063
142-28-065
142-28-062
142-28-066
142-28-067
142-28-061
142-28-060
142-28-068
142-28-059
142-28-054
142-28-055
142-28-056
142-28-057
142-28-058
142-28-040
142-28-033
142-28-039
142-28-034
142-28-110
142-28-109
142-28-035
142-28-108
142-28-105
142-28-106
142-28-107
142-28-104
142-28-103
142-28-101
142-28-100 142-28-099
142-28-001
142-28-002
142-28-078
142-28-079
142-28-082
142-28-081
142-28-080
142-28-083
142-28-084
142-28-085
142-28-086
142-28-087
142-28-088
142-28-090
142-28-091
142-28-092
142-28-093
142-28-094
142-28-095
142-28-096
142-28-097
142-28-098
142-28-102
142-28-089142-29-011 142-29-027 142-29-043
142-29-009 142-29-025
142-29-041
142-29-007
142-29-023
142-29-039
142-29-006
142-29-022
142-29-038
142-29-010
142-29-026
142-29-042
142-29-008 142-29-024 142-29-040
142-29-005
142-29-021
142-29-037
142-29-054 142-29-002
142-29-018
142-29-034
142-29-051
142-29-004
142-29-020
142-29-036
142-29-053
142-29-003
142-29-019
142-29-035
142-29-052
142-29-001
142-29-017
142-29-033
142-29-050
142-29-012
142-29-028
142-29-044
142-29-055
142-29-029
142-29-045
142-29-013
142-29-015
142-29-031
142-29-048
142-29-016
142-29-032
142-29-049
142-29-058
142-29-014
142-29-030
142-29-047
142-29-057
142-29-046
142-29-056
142-30-009
142-30-026
142-30-043
142-30-007
142-30-024
142-30-041
142-30-002
142-30-005
142-30-022
142-30-039
142-30-001
142-30-004
142-30-021
142-30-038
142-30-011
142-30-010
142-30-008
142-30-003
142-30-006
142-30-023
142-30-040
142-30-025
142-30-042
142-30-027
142-30-056
142-30-028
142-30-045
142-30-012
142-30-019
142-30-016
142-30-014
142-30-013
142-30-012
142-30-017
142-30-020
142-30-018
142-30-029
142-30-046
142-30-031
142-30-048
142-30-033
142-30-050
142-30-036
142-30-053
142-30-030
142-30-047
142-30-032
142-30-049
142-30-034
142-30-051
142-30-035
142-30-052
142-30-037
142-30-054
142-27-007
142-27-001
142-27-002
147-27-003
142-27-004
147-27-005
147-27-006
147-27-008
147-27-009
147-27-010
147-27-012
147-27-011
147-27-013
147-27-014
147-27-016
147-27-015
142-27-017
142-27-018
142-27-019
142-27-020
142-2
142-27-02
142-09-010
09-010
142-09-010
142-21-037
142-10-063
0-064
COLLEGE
PRINCETON STREET
CORNELL STREET
CALIFORNIA AVENUE
OBERLIN STREET
HARVARD STREET
HANOVER STREET
DARTM
OUTH STREET CALIFORNIA AVENUE
PAGE MILL ROAD
COLLEGE AVENUE COLLEGE AVENUE
DARTM
OUTH STREET
COLUM
BIA STREET
BOW
DOIN STREET
COLLEGE AVENUE
CALIFORNIA AVENUE
AM
HERST STREET
STANFORD AVENUE
CALIFORNIA AVENU CALIFORNIA AVENUE
P PAGE MILL ROAD
HANSEN WAY
PAGE MILL ROAD
HANOVER STREET
HANOVER STREET
PAGE MILL ROAD
CORNELL STREET
PRINCETON STREET
OBERLIN STREET
HARVARD STREET
AM
HERST STREET
STANFORD AVENUE
ANGELL CT
COLLEGE AVENUE
HANOVER STREET
COLUMBIA STREET
BOW
DOIN STREET
STANFORD AVENUE DARTM
OUTH STREET
STANFORD AVENUE
BOW
DOIN STREET
PAGE MILL ROAD
CONDIDO ROAD
ESCONDIDO ROAD
ESPLANADA WAY
OBERLIN ST
O
LMSTEDROAD
OLMSTEDROADOLMSTED
COMSTOCK CIRCLE
ESCONDIDO RD
P
E
T
E
R
C
O
U
T
PINE HILL COURT
P
I
N
E
H
I
L
L
ROAD
RUNNING FARM LANE
C
O
U
R
T
BOW
DOIN STREET
ROSSE LANE
PETER COUTTS R
OAD
COMSTOCK CIRCLE
COLUMBIA PLACE
COLUMBIA COURT
COLUM
BIA STREET
BOW
DOIN STREET
BOW
DOIN STREET
AM
HERST STREET
AM
HERST STREET
BOWDOIN PLACE
AMHERST WAY
Drake Way
Bowdoin Court
AMHERST COURT
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources. 0' 301'
CITYOF PALO
ALTO
IN
C
O
R
P
O
R
A
T
E
D
CAL
IFO
RN
IA
P a l o A l t o
T h e C i t y o f
A P
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-03-28 09:25:48
(\\cc-maps\Encompass\Admin\Meta\View.mdb)
FY2023 OVERLAY MAP
008-03-080
008-02-033
008-02-034
008-03-029
008-03-046
008-03-072
008-03-071
008-03-030
008-03-068
008-03-027
008-03-034
008-03-047
008-02-032
008-03-081
EMBARCADERO ROAD
FABER PLACE
EMBARCADERO ROAD
EM
BARCADERO W
AYEMBARCADERO ROAD
EMBARCADERO WAY
GENG ROAD
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources. 0' 352'
CITYOF PALO
ALTO
IN
C
O
R
P
O
R
A
T
E
D
CAL
IFO
RN
IA
P a l o A l t o
T h e C i t y o f
A P
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-03-28 09:27:32
(\\cc-maps\Encompass\Admin\Meta\View.mdb)
FY2023 OVERLAY MAP
000-00-000
000-00-000
000-00-000
000-00-000
000-00-000
000-00-000
STREET
AWTHORNE AVENUE
RAMONA STREET
EMERSON STREET
T
EVERETT AVENUE
RETT AVENUE
HIGH STREET
ALMA STREET
LYTTON AVENUE
ALMA STREET
EMERSON STREET
RAMONA STREET
LYTTON AVENUE
UNIVERSITY AVENUE
RAMONA STREET
BRYANT STREET
HIGH STREET
EMERSON STREET
EMERSON STREET
HIGH STREET
NUE
HAMILTON AVENUE
EMERSON STREET
HAMILTON AVENUE
GILMAN STREET
WAVERLEY STREET
BRYANT STREET
FOREST AVENUE
REST AVENUE
BRYANT STREET
RAMONA STREET
RAMONA ST
BRYANT STREET
FLORENCE STREET
KIPLING STREET
LYTTON AVENUE
WAVERLEY STREET
WAVERLEY STREET
EVERETT AVENUE
EVERETT AVENUE
BRYANT STREET
WAVERLEY STREET
HAWTHORNE AVENUE RAMONA STREET
BRYANT STREET
LYTTON AVENUE
UNIVERSITY AVENUE
COWPE
R STREET
KIPL
ING STREET UNIVERSITY AVENUE
UNIVERSITY AVENUE
COWPE
R STREET
WAVERLEY STREET
HAMILTON AVENUE
R
ETNUE
WPER STREET
VERLEY STREET
HAWTHORNE AVENUE
KIPLING STREET
EVERET
COWPE
R STREET
WEBSTER STREET
LYTTON AVENUE
TASSO STREET
HAMILTON AVENUE
COWPE
R STREET
FOREST AVENUE
FOREST AVENUE
WAVERLEY STREET
BHOMER AVENUE
WAVERLEY STREET
HANNING AVENUE
WEBSTER STREET
WEBSTER STREET
COWPE
R STREET
HOMER AVENUE
HOMER AVENUE
COWPE
R STREET
KIPLING STREET
CHANNING AVENUE
WAVERLEY STREET
ADDISON AVENUE
UNIVERSITY AVENUE
BYRON STREET
EFIELD ROAD
LY
WEBSTER STREET
FULTON STREET
MIDDLEFIELD ROAD
HAMILTON AVE
HAMILTON AVENUE
FOREST AVENUE
FOREST AVENUE
MIDDLEFIELD ROAD
HOMER AVENUE
WEBSTER STREE
CHANNING AVEN
COWPER STR
R
S
EVERETT COURT
LANE 39
LANE 5 EAST
LANE
LANE 20 EAST
LANE 30
LANE 20 WEST
LANE 21
MITCHELL LANE
LAN
LANE 15 EAST
BRYANT COURT
PAULSEN LANE LANE 12 WEST
LANE 11 WEST
CENTENNIAL WALK
DOWNING LANE
LANE 56
LA CORRIDOR JOINT POWERS BOARD
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources. 0' 261'
CITYOF PALO
ALTO
IN
C
O
R
P
O
R
A
T
E
D
CAL
IFO
RN
IA
P a l o A l t o
T h e C i t y o f
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-10-05 07:15:12
(\\cc-maps\Encompass\Admin\Meta\View.mdb)
FY2023 OVERLAY MAP
000-00-000
000-00-000
CHURCHILL AVENUE
TA AVENUE
ALMA STREET
ALMA STREET
CHURCHILL AVENUE
ALMA STREET
MARIPOSA
AVENUE
CAST
ILLEJA AV
ES
AVENUE
EMERSO
N STREET
COLERIDGE AVENUE
EMERSO
N ST
REET
LOWELL AVENUE
ALMA ST
RE
LOWELL AVENUE
EMERSON STREET
TENNYSON AVENUE
COLERIDGE AVENUE
BRYANT ST
REET
TENNYSON AVENUE
TENNYSON AVENUE
BRYANT STREET
BRYANT ST
REET
EMERSON STREET
SEALE AVENUE
E
SEALE AVENUE
BRYANT ST
REET
WAVERLEY STREET
UE
LOWELL AVENUE
WAVERLEY STREET
LOWELL AVENUE
WAVERLEY STREET
TENNYSON AVENUE
COWPER ST
REET
SEALE AVENUE
SANTA RITA AVENUE
COWPER STREET
NTA RITA AVENUE
WAVERLEY OAKS (PVT)
WASHINGTON AVENUE
H CALIFORNIA AVENUE
W
AVERLEY STREET
SEALE AVENUE
WEBSTER STREET
TASSO STREET
SANTA RITA AVENUE
BYRON STREET
COWPER STREET
COWPER STREET
NOR
WEBSTER STREET
WASHINGTON AVENUE
NEVADA AVENU
TASSO STREET COWP
SANTA RITA AVENUE
BYRON STREET
MIDDLEFIELD ROAD
KINGSLEY AVENUE
ALMA STREET
ALMA STREET
E
EL CAMINO REA
E
HIGH STREET
RAMONA STREET
LINCOLN AVENUE
LINCOLN AVENUE
RAMONA STREET
EMERSON STREET
HIGH STREET
EM
BARCADERO ROAD
EMERSON STREET
MELVILLE AVENUE
EMERSON STREET
KELLOGG AVENUE
EMERSON STREET
KELLOGG AVENUE
CHURCHILL AVENUE
CHURCHILL AVENUE
BRYANT STREET
BRYANT STREET
COLERIDGE AVENUE
CHURCHILL AVENUE
WAVERLEY STREET
CHURCHILL AVENUE
CHURCHILL AVENUE
WAVERLEY STREET
KELLOGG AVENUE
BRYANT STREET
EM
BARCADERO
ROA
D
EM
BARCADERO
ROA
D
WAVERLEY STREET
MELVILLE AVENUE
EM
BARCADERO
ROA
D
EMERSON STREET
KINGSLEY AVENUE
BRYANT STREET
BRYANT STREET
COWPER STREET
SCOTT STREET
ADDISON AVENUE
BRYANT STREET
BRYANT STREET
ADDISON AVENUE
LINCOLN AVENUE
EET
WAVERLEY STREET
CHANNING AVENUE
AMONA STREET
WAVERLEY STREET
ADDISON AVENUE
WEBSTER STREET
WEBSTER STREET
KELLOGG AVENUE
TASSO STREET
EM
BARCADERO ROAD
TASSO STREET
MELVILLE AVENUE
MELVILLE AVENUE
WAVERLEY STREET
COWPER STREET
COWPER STREET
KINGSLEY AVENUE
KINGSLEY AVENUE
WAVERLEY STREET
LINCOLN AVENUE
COWPER STREET
KELLOGG AVENUE
LINCOLN AVENUE
COWPER STREET
MIDDLEFIELD ROAD
BYRON STREET
IELD ROAD
MELVILLE AVE
MELVILLE AVENUE
WEBSTER STREET
KINGSLEY AVENUE
KINGSLEY AVENUE
BYRON STREET
WEBSTER STREET
PORTAL PLACE
NORTHAMPTON DRIVE
MIDDLEFIELD ROAD
SEALE AVENUE
FULTON STREET
SEALE AVENUE
WEBSTER STREET
WEBSTER STREET
MIDDLEFIELD ROAD
TENNYSON AVENUE
TENNYSON AVENUE
FULTON STREET
LOWELL AVENUE
MIDDLEFIELD ROAD
COLERIDGE AVENUE
LOWELL AVENUE
COWPER STREET
WEBSTER STREET
WEBSTER STREET
EM
BARCADERO ROAD
GUINDA STREET
SEALE AVENUE
NEWELL ROAD
HOPKINS AVENUE
HOPKINS AVENUE
MIDDLEFIELD ROAD
EM
BARCADERO ROAD
BYRON STREET
NEWELL ROAD
EM
BARCADERO ROAD
TREET
HOPKINS AVENUE
NEW NEWELL ROAD
EM
BARCADERO ROAD
SEALEA
BRET HARTE STRE
ET
MARK TWAIN STREET
PER STREET
COWPER STREET
WAVERLEY STREET
NORTH CALIFORNIA AVENUE
LANE B EAST
LANE D EAST
LANE D WEST
LANE 59 EAST
WHITMAN COURT
TENNYSON AVENUE
COLERIDGE AVENUE
ALMA STREET
WA LNU T DR I VE
PENINSULA CORRIDO
PENINSULA CORRIDOR JOINT POWERS BOARD
PENINSULA CORRIDOR JOINT POWERS BOARD
PENINSULA CORRIDOR JOINT POWERS BOARD
ET
EET
BWEST
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources. 0' 408'
CITYOF PALO
ALTO
IN
C
O
R
P
O
R
A
T
E
D
CAL
IFO
RN
IA
P a l o A l t o
T h e C i t y o f
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-10-05 07:03:42
(\\cc-maps\Encompass\Admin\Meta\View.mdb)
FY2023 OVERLAY MAP
RORKE WAY
AMES AVENUE
ROSS ROAD
AMES AVENUE
ASHTON AVENUE
STONE LANE
MIDDLEFIELD ROAD
MURDOCH DRIVE
CHRISTINE DRIVE MIDDLEFIELD ROAD
EAST MEADOW
DRIVE
ALGER DRIVE
WAVERLEY STREET
ALGER DRIVE
RAMBOW DRIVE
COW
PER COURT
ASHTON AVENUE
MAUREEN AVENUE
KI
PLING STREET
COWPER STREET
ST MICHAEL DRIVE
ST MICHAEL DRIVE
ST MICHAEL COURT
ST CLAIRE DRIVE
MIDDLEFIELD ROAD
TORREYA COURT
TOYON PLACEMIDDLEFIELD ROAD
LOMA VERDE AVENUE
SOUT
BRYSON AV
COLORADO
AVE
NU
E BYRON ST
REET
COLORADO AVENUE
COWPER STREET
ELDORADO AVENUE
KIPLING STREET
WAVERLEY STREET
COWPER STREET
TOWLE WAY
GARY COURT
SO
UTH COURTWAVERLEY STREET
EL VERANO AVENUE
WAVERLEY STREET
EL VERANO AVENUE
KIPLING STREET
LOMA VERDE AVENUE
MACKALL WAY
WELLSBURY CT
TOWLE WAY
AVALON COURT
LOMA VERDE AVENUE
MIDDLEFIELD ROAD
MIDDLEFIELD ROAD
COWPER STREET
LAYNE COURT
LOMA VE
RD
E AVENUE
ROSS ROADROSS COURT
RICHARDSON COURT
AMES AVENUE
AMES COURT
MIDDLEFIELD ROAD
SUTTER AVENUE
STERN AVENUE
PRICE COURT
ELLSWORTH PLACE (PVT)
ALLEN COURT
ROSS ROAD
MANCHESTER COURT LOMA VERDE AVENUE
LOUIS ROAD
NUE
ALMA STRE
ETBRYANT STREET
SOUTH COURT
EL DORADO AVENUE
MARION AVENUE
COLORADO AVENUE
WAVERLEY STREET
COWPER STREET KIPLING STREET
AVENUE
WAVERLEY STREET
T
SOUTH COURT
BRYANT STREET
WAVERLEY STREET
BRYANT STREET
SOUTH COURT
EL DORADO AVENUE
L DORADO AVENUE
RAMONA STREET
EMERSON STREET
EL CARMELO AVENUE
EL CARMELO AVENUE
EL CARMELO AVENUE
EMERSON STREET
EMERSON STREET
RAMONA STREET
RAMONA STREET
LOMA VERDE AVENUE
LOMA VERDE AVENUE
LOMA VERDE AVENUE
BRYANT STREET
RAMON
ARITA AVENUE
FERNANDO AVENUE
LAMBERT AVENUE
CHESTNUT AVENUE
ETBIRCH STREET
BIRCH STREET
ARK BOULEVARDALMA STREET
ALMA STREET
PARK BOULEVARD
PARK BOUL
EAST M
EADOW
DRIVE
BRYANT STREET
MARTINSEN CT
COWPER STREET
SAN CARL
TOWLE PLACE
SOUTH COURT
O
CAMPESINO AVENUE
GASPA
R COURT
DYMOND COURT
LOMA VERDE PLACE
COW
PER STREET
ASHTON COURT
MURDOCH CT
CORK
OAK
WAY
AMES AVENUE
HOLLY OAK DRIVE
HOLLY
OAK
DRIVE
FLOWERS LANE
WELLSBURY WAY
M
UR
R
A
Y
W
AY
D AV
ID
AV ENUE
NINSULA CORRIDOR JOINT POWERS BOARD
PENINSULA CORRIDOR JOINT POWERS BOARD
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources. 0' 408'
CITYOF PALO
ALTO
IN
C
O
R
P
O
R
A
T
E
D
CAL
IFO
RN
IA
P a l o A l t o
T h e C i t y o f
A P
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-10-05 07:11:43
(\\cc-maps\Encompass\Admin\Meta\View.mdb)
FY2023 OVERLAY MAP
000-00-000
000-00-000
SOLANA DRIVE
FLORALES DRIVE
CEREZA DRIVE
GRANDE DRIVE
EZA DRIVE
AM
ARANTA AVENUE
AMARANTA AVENUE
FLORALES DRIVE
GEORGIA AVENUE
GEORGIA AVENUE
MAYBELL AVENUE
FLORALES DRIVE
GEORGIA AVENUE
GEORGIA AVENUE ABEL AVENUE
BAKER AVENUE
MAYBELL AVENUE
MAYBELL AVENUE
CLEM
O AVENUE
COU
ARASTRADERO ROAD
IRVEN COURT
ALT
A M
ES
A AVENUE
RASTRADERO ROAD
SUZANNE
SUZANNE DRIVE
EL CAMINO REAL
KELLY W
AY
EL CAMINO REAL
McKELLAR LANEEL CAMINO REAL
EL CAMINO REAL
L CAMINO WAY
THAIN WAY
THAIN W
AY
EL CAMINO REAL
MAYBELL AVENUE
PENA COURT
JAMES ROA
TENNESSEE LANE
WEST CHARLESTON ROADWILKIE WAY
CAROLINA LANE
WEST CHARLESTON ROAD
WILKIE WAY
DULUTH CIRCLE
WILKIE WAY
DINAH'S COURT
W
CAROLINA LA
WEST CHARLEST
RUTHELMA AVENUE
NEWBERRY COURT
EDLEE AVENU
LOS ROBLE
UE
CAMPANA DRIVE
ENCINA GRANDE DRIVE
VERDOSA
DRIVE
VISTA A
W
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IA LA
NE
DARLINGTON COURT
GEORGE HOOD LANE
WEST CHARLEST
ON ROAD
WHITCLEM PLACE
EL CAMINO REAL
MONROE DRIVE
DRISCOLL PLACE
CAMPANA DRIVE
VERDOSA
DRIVE
INTERDALE W
Y
LORABELLE COURT
EDLEE AVENUE
WHITCLEM DRIVE
K
ELLY
WAY
UZANNE CT
ORR
DEODAR STREET
DEODAR STREET
ALDER LANE
SPRUCE LANE
RICKEY'S LANE
JUNIPER W
AY
RICKEY'S WAY
RICKEY'S WAY
RICKEY'S WAY
JUNIPER LANE Hettinger Ln Pratt Ln
Noble St
Cashel St
AMARANTA COURT
EL CAMINO REAL
CAMINO REAL
ORCHARDCT
This map is a product of the
City of Palo Alto GIS
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94 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto tbotkin, 2022-10-05 07:17:02
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FY2023 OVERLAY MAP
FY2023 Street Resurfacing Project
Bid Summary
UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST 1A C O v e r l a y : 4,546 TON $ 160.00 727,360.00$ $ 132.00 600,072.00$ $ 139.00 631,894.00$ $ 195.00 886,470.00$ $ 240.00 1,091,040.00$ $ 206.00 936,476.00$ 2 AC Base Repair: 429 TON $ 250.00 107,250.00$ $ 260.00 111,540.00$ $ 250.00 107,250.00$ $ 250.00 107,250.00$ $ 380.00 163,020.00$ $ 290.00 124,410.00$ 3 PCC Base Repairs: 4,560 SF $ 25.00 114,000.00$ $ 22.00 100,320.00$ $ 32.00 145,920.00$ $ 25.00 114,000.00$ $ 25.00 114,000.00$ $ 41.00 186,960.00$ 4 AC Milling: 330,131 SF $ 0.75 247,598.25$ $ 0.80 264,104.80$ $ 0.70 231,091.70$ $ 0.85 280,611.35$ $ 1.20 396,157.20$ $ 0.68 224,489.08$ 5 Crack Sealing: 40,500 LF $ 1.50 60,750.00$ $ 0.65 26,325.00$ $ 0.80 32,400.00$ $ 1.00 40,500.00$ $ 0.60 24,300.00$ $ 0.60 24,300.00$ 6 Interlayer Membrane: 5,700 LF $ 5.00 28,500.00$ $ 5.00 28,500.00$ $ 2.25 12,825.00$ $ 5.00 28,500.00$ $ 4.00 22,800.00$ $ 5.00 28,500.00$ 7 Reset Utility Box: 48 EA $ 700.00 33,600.00$ $ 300.00 14,400.00$ $ 790.00 37,920.00$ $ 900.00 43,200.00$ $ 700.00 33,600.00$ $ 700.00 33,600.00$ 8 Reset Manhole: 15 EA $ 1,000.00 15,000.00$ $ 300.00 4,500.00$ $ 1,100.00 16,500.00$ $ 1,350.00 20,250.00$ $ 1,000.00 15,000.00$ $ 1,000.00 15,000.00$ 9 Recycling of Inert Solid Materials: 7,700 TON $ 10.00 77,000.00$ $ 3.00 23,100.00$ $ 0.60 4,620.00$ $ 20.00 154,000.00$ $ 2.00 15,400.00$ $ 13.00 100,100.00$ 10 Inert recycling containing petromat: 4,700 TON $ 15.00 70,500.00$ $ 4.00 18,800.00$ $ 3.20 15,040.00$ $ 15.00 70,500.00$ $ 3.00 14,100.00$ $ 18.00 84,600.00$ 11 Exposed Concrete Sidewalk: 300 SF $ 30.00 9,000.00$ $ 22.00 6,600.00$ $ 51.00 15,300.00$ $ 22.00 6,600.00$ $ 20.00 6,000.00$ $ 38.00 11,400.00$ 12 Concrete Sidewalk: 7,099 SF $ 20.00 141,980.00$ $ 17.00 120,683.00$ $ 25.00 177,475.00$ $ 16.00 113,584.00$ $ 18.00 127,782.00$ $ 22.00 156,178.00$ 13 Concrete Driveway: 4,891 SF $ 27.00 132,057.00$ $ 18.00 88,038.00$ $ 32.00 156,512.00$ $ 18.00 88,038.00$ $ 17.00 83,147.00$ $ 28.00 136,948.00$ 14 Type A vertical curb with 1' burried gutter pan: 782 LF $ 110.00 86,020.00$ $ 100.00 78,200.00$ $ 124.00 96,968.00$ $ 95.00 74,290.00$ $ 90.00 70,380.00$ $ 108.00 84,456.00$ 15 Type A vertical curb with 1' exposed gutter pan: 45 LF $ 110.00 4,950.00$ $ 100.00 4,500.00$ $ 124.00 5,580.00$ $ 95.00 4,275.00$ $ 90.00 4,050.00$ $ 109.00 4,905.00$ 16 Type A vertical curb with 2' exposed gutter pan: 238 LF $ 120.00 28,560.00$ $ 110.00 26,180.00$ $ 130.00 30,940.00$ $ 110.00 26,180.00$ $ 100.00 23,800.00$ $ 115.00 27,370.00$ 17 Type A vertical curb with 3' exposed gutter pan: 553 LF $ 130.00 71,890.00$ $ 120.00 66,360.00$ $ 145.00 80,185.00$ $ 120.00 66,360.00$ $ 110.00 60,830.00$ $ 129.00 71,337.00$ 18 Type A vertical curb with 3' burried gutter pan: 31 LF $ 130.00 4,030.00$ $ 120.00 3,720.00$ $ 146.00 4,526.00$ $ 120.00 3,720.00$ $ 110.00 3,410.00$ $ 129.00 3,999.00$ 19 Type B curb with 3' exposed gutter pan: 67 LF $ 130.00 8,710.00$ $ 120.00 8,040.00$ $ 146.00 9,782.00$ $ 120.00 8,040.00$ $ 110.00 7,370.00$ $ 129.00 8,643.00$ 20 Type A vertical curb with 5' burried gutter pan: 4 LF $ 150.00 600.00$ $ 200.00 800.00$ $ 180.00 720.00$ $ 180.00 720.00$ $ 170.00 680.00$ $ 701.00 2,804.00$ 21 Type A vertical curb with 6' burried gutter pan: 18 LF $ 160.00 2,880.00$ $ 200.00 3,600.00$ $ 225.00 4,050.00$ $ 200.00 3,600.00$ $ 190.00 3,420.00$ $ 251.00 4,518.00$ 22 Type A vertical curb with 7' burried gutter pan: 8 LF $ 170.00 1,360.00$ $ 220.00 1,760.00$ $ 225.00 1,800.00$ $ 200.00 1,600.00$ $ 200.00 1,600.00$ $ 414.00 3,312.00$ 23 Type A Vertical Curb 6": 20 LF $ 90.00 1,800.00$ $ 33.00 660.00$ $ 113.00 2,260.00$ $ 35.00 700.00$ $ 30.00 600.00$ $ 132.00 2,640.00$ 24 Reset Catch Basin: 3E A $ 2,000.00 6,000.00$ $ 1,600.00 4,800.00$ $ 2,900.00 8,700.00$ $ 1,500.00 4,500.00$ $ 1,500.00 4,500.00$ $ 2,600.00 7,800.00$ 25 Type A Curb Ramp: 32 EA $ 6,000.00 192,000.00$ $ 5,000.00 160,000.00$ $ 7,330.00 234,560.00$ $ 4,750.00 152,000.00$ $ 5,500.00 176,000.00$ $ 9,025.00 288,800.00$ 26 ADA Ramp landing retrofit: 190 SF $ 50.00 9,500.00$ $ 30.00 5,700.00$ $ 56.00 10,640.00$ $ 30.00 5,700.00$ $ 25.00 4,750.00$ $ 234.00 44,460.00$ 27 Cast in place truncated domes: 72 SF $ 90.00 6,480.00$ $ 80.00 5,760.00$ $ 170.00 12,240.00$ $ 80.00 5,760.00$ $ 75.00 5,400.00$ $ 307.00 22,104.00$ 28 Brickwork/Pavers Specialty Finishes: 25 SF $ 35.00 875.00$ $ 30.00 750.00$ $ 90.00 2,250.00$ $ 30.00 750.00$ $ 25.00 625.00$ $ 100.00 2,500.00$ 29 Thermoplastic Paving Legends: 210 EA $ 100.00 21,000.00$ $ 75.00 15,750.00$ $ 84.00 17,640.00$ $ 80.00 16,800.00$ $ 75.00 15,750.00$ $ 281.25 59,062.50$ 30 Blue Pavement Markers: 30 EA $ 35.00 1,050.00$ $ 25.00 750.00$ $ 25.00 750.00$ $ 50.00 1,500.00$ $ 25.00 750.00$ $ 12.00 360.00$ 31 Thermo Striping, 12" White: 955 LF $ 10.00 9,550.00$ $ 9.00 8,595.00$ $ 10.00 9,550.00$ $ 10.00 9,550.00$ $ 9.00 8,595.00$ $ 7.00 6,685.00$ 32 Thermo Striping, 12" Yellow: 178 LF $ 10.00 1,780.00$ $ 9.00 1,602.00$ $ 10.00 1,780.00$ $ 10.00 1,780.00$ $ 9.00 1,602.00$ $ 7.00 1,246.00$ 33 Thermo Striping, 4" White: 2,050 LF $ 5.00 10,250.00$ $ 3.00 6,150.00$ $ 3.30 6,765.00$ $ 3.00 6,150.00$ $ 3.00 6,150.00$ $ 1.50 3,075.00$ 34 Thermo Striping, Caltrans Detail 2: 2,070 LF $ 4.00 8,280.00$ $ 4.50 9,315.00$ $ 5.00 10,350.00$ $ 5.00 10,350.00$ $ 4.50 9,315.00$ $ 1.50 3,105.00$ 35 Thermo Striping, Caltrans Detail 21: 149 LF $ 6.00 894.00$ $ 6.00 894.00$ $ 6.50 968.50$ $ 6.00 894.00$ $ 6.00 894.00$ $ 4.50 670.50$ 36 Thermo Striping, Caltrans Detail 22: 200 LF $ 8.00 1,600.00$ $ 8.00 1,600.00$ $ 9.00 1,800.00$ $ 8.00 1,600.00$ $ 8.00 1,600.00$ $ 5.00 1,000.00$ 37 Thermo Striping, Caltrans Detail 39/39A: 3,390 LF $ 5.00 16,950.00$ $ 4.00 13,560.00$ $ 4.50 15,255.00$ $ 5.00 16,950.00$ $ 4.00 13,560.00$ $ 2.00 6,780.00$ 38 Thermo Striping, 6" White: 12 LF $ 5.00 60.00$ $ 4.00 48.00$ $ 4.50 54.00$ $ 10.00 120.00$ $ 4.00 48.00$ $ 9.00 108.00$ 39 12' Wide Speed Bump w/Chevron: 1 EA $ 15,000.00 15,000.00$ $ 1,800.00 1,800.00$ $ 8,900.00 8,900.00$ $ 2,000.00 2,000.00$ $ 10,000.00 10,000.00$ $ 900.00 900.00$ 40 Thermo Striping, Yelow Curb: 71 LF $ 50.00 3,550.00$ $ 14.00 994.00$ $ 15.00 1,065.00$ $ 15.00 1,065.00$ $ 14.00 994.00$ $ 3.50 248.50$ 41 Thermo Striping, Red Curb: 129 LF $ 50.00 6,450.00$ $ 15.00 1,935.00$ $ 17.00 2,193.00$ $ 15.00 1,935.00$ $ 15.00 1,935.00$ $ 3.50 451.50$ 42 Appendix C: Faber Lane Striping and Signage 1 LS $ 6,000.00 6,000.00$ $ 10,000.00 10,000.00$ $ 11,300.00 11,300.00$ $ 12,000.00 12,000.00$ $ 10,000.00 10,000.00$ $ 8,500.00 8,500.00$ 43 Traffic Control: 1L S $ 125,000.00 125,000.00$ $ 120,000.00 120,000.00$ $ 120,000.00 120,000.00$ $ 215,000.00 215,000.00$ $ 200,000.00 200,000.00$ $ 185,555.75 185,555.75$ 44 Notices: 1L S $ 12,500.00 12,500.00$ $ 5,000.00 5,000.00$ $ 8,600.00 8,600.00$ $ 5,000.00 5,000.00$ $ 25,000.00 25,000.00$ $ 7,000.00 7,000.00$ 45 Utility Tie Out Drawings: 1 LS $ 5,000.00 5,000.00$ $ 3,000.00 3,000.00$ $ 2,900.00 2,900.00$ $ 5,000.00 5,000.00$ $ 2,500.00 2,500.00$ $ 5,500.00 5,500.00$ 46 Tree Trimming: 25 HRS $ 250.00 6,250.00$ $ 350.00 8,750.00$ $ 360.00 9,000.00$ $ 350.00 8,750.00$ $ 320.00 8,000.00$ $ 2,054.00 51,350.00$ 47 Traffic Loop: 6E A $ 2,500.00 15,000.00$ $ 1,600.00 9,600.00$ $ 850.00 5,100.00$ $ 800.00 4,800.00$ $ 800.00 4,800.00$ $ 1,350.00 8,100.00$ 48 Misc. Transportation Improvements: 1 LS $ 25,000.00 25,000.00$ $ 25,000.00 25,000.00$ $ 25,000.00 25,000.00$ $ 25,000.00 25,000.00$ $ 25,000.00 25,000.00$ $ 25,000.00 25,000.00$ 2,481,414.25$ 2,022,155.80$ 2,348,919.20$ 2,657,942.35$ 2,820,254.20$ 3, 017,306.83$
UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST 1A C O v e r l a y : 324 TON $ 160.00 51,840.00$ $ 132.00 42,768.00$ $ 160.00 51,840.00$ $ 190.00 61,560.00$ $ 240.00 77,760.00$ $ 205.00 66,420.00$ 2 AC Milling: 25,920 SF $ 0.75 19,440.00$ $ 0.80 20,736.00$ $ 0.95 24,624.00$ $ 1.00 25,920.00$ $ 1.20 31,104.00$ $ 0.70 18,144.00$ 3 Reset Utility Box: 9E A $ 700.00 6,300.00$ $ 300.00 2,700.00$ $ 790.00 7,110.00$ $ 1,000.00 9,000.00$ $ 700.00 6,300.00$ $ 700.00 6,300.00$ 4 Reset Manhole: 6E A $ 1,000.00 6,000.00$ $ 300.00 1,800.00$ $ 1,100.00 6,600.00$ $ 1,200.00 7,200.00$ $ 1,000.00 6,000.00$ $ 1,000.00 6,000.00$ 5 Recycling of Inert Solid Materials: 490 TON $ 10.00 4,900.00$ $ 3.00 1,470.00$ $ 0.60 294.00$ $ 25.00 12,250.00$ $ 2.00 980.00$ $ 15.00 7,350.00$ 6 Inert recycling containing petromat: 324 TON $ 15.00 4,860.00$ $ 4.00 1,296.00$ $ 3.20 1,036.80$ $ 25.00 8,100.00$ $ 3.00 972.00$ $ 17.00 5,508.00$ 7 Concrete Sidewalk: 685 SF $ 20.00 13,700.00$ $ 17.00 11,645.00$ $ 26.00 17,810.00$ $ 20.00 13,700.00$ $ 23.00 15,755.00$ $ 22.00 15,070.00$ 8 Concrete Driveway: 419 SF $ 27.00 11,313.00$ $ 18.00 7,542.00$ $ 34.00 14,246.00$ $ 20.00 8,380.00$ $ 30.00 12,570.00$ $ 25.00 10,475.00$ 9 Type A vertical curb with 3' burried gutter pan: 159 LF $ 130.00 20,670.00$ $ 120.00 19,080.00$ $ 152.00 24,168.00$ $ 120.00 19,080.00$ $ 135.00 21,465.00$ $ 129.00 20,511.00$ 10 Type A Curb Ramp: 1E A $ 6,000.00 6,000.00$ $ 5,000.00 5,000.00$ $ 7,800.00 7,800.00$ $ 4,750.00 4,750.00$ $ 7,000.00 7,000.00$ $ 8,750.00 8,750.00$ 11 Cast in place truncated domes: 24 SF $ 90.00 2,160.00$ $ 80.00 1,920.00$ $ 165.00 3,960.00$ $ 80.00 1,920.00$ $ 150.00 3,600.00$ $ 316.00 7,584.00$ 12 Thermoplastic Paving Legends: 18 EA $ 100.00 1,800.00$ $ 75.00 1,350.00$ $ 84.00 1,512.00$ $ 75.00 1,350.00$ $ 75.00 1,350.00$ $ 325.00 5,850.00$ 13 Blue Pavement Markers: 1 EA $ 35.00 35.00$ $ 25.00 25.00$ $ 28.00 28.00$ $ 30.00 30.00$ $ 25.00 25.00$ $ 12.00 12.00$ 14 Thermo Striping, 12" White: 158 LF $ 10.00 1,580.00$ $ 9.00 1,422.00$ $ 10.00 1,580.00$ $ 10.00 1,580.00$ $ 9.00 1,422.00$ $ 7.00 1,106.00$ 15 Thermo Striping, 4" White: 348 LF $ 5.00 1,740.00$ $ 3.00 1,044.00$ $ 3.25 1,131.00$ $ 5.00 1,740.00$ $ 3.00 1,044.00$ $ 1.50 522.00$ 16 Thermo Stri ping, Yellow Curb: 23 LF $ 50.00 1,150.00$ $ 14.00 322.00$ $ 15.50 356.50$ $ 20.00 460.00$ $ 14.00 322.00$ $ 3.50 80.50$ 17 Thermo Stri ping, Red Curb: 26 LF $ 50.00 1,300.00$ $ 15.00 390.00$ $ 16.00 416.00$ $ 20.00 520.00$ $ 15.00 390.00$ $ 3.50 91.00$ 18 Traffic Control: 1L S $ 5,000.00 5,000.00$ $ 15,000.00 15,000.00$ $ 19,200.00 19,200.00$ $ 20,000.00 20,000.00$ $ 10,000.00 10,000.00$ $ 14,000.00 14,000.00$ 19 Notices: 1L S $ 500.00 500.00$ $ 1,000.00 1,000.00$ $ 1,300.00 1,300.00$ $ 2,500.00 2,500.00$ $ 2,500.00 2,500.00$ $ 1,000.00 1,000.00$ 20 Utilit y Tie Out Drawings: 1 LS $ 200.00 200.00$ $ 500.00 500.00$ $ 1,500.00 1,500.00$ $ 1,000.00 1,000.00$ $ 1,000.00 1,000.00$ $ 2,000.00 2,000.00$ 21 Tree Trimming: 1 HRS $ 250.00 250.00$ $ 350.00 350.00$ $ 360.00 360.00$ $ 350.00 350.00$ $ 320.00 320.00$ $ 1,070.00 1,070.00$ 160,738.00$ 137,360.00$ 186, 872.30$ 201, 390.00$ 201,879.00$ 197,843.50$
UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST 1 AC Overlay 4": 254 TON $ 160.00 40,640.00$ $ 150.00 38,100.00$ $ 164.00 41,656.00$ $ 250.00 63,500.00$ $ 240.00 60,960.00$ $ 208.00 52,832.00$ 2 AC Milling 4": 10,156 SF $ 0.75 7,617.00$ $ 0.80 8,124.80$ $ 2.25 22,851.00$ $ 4.00 40,624.00$ $ 3.00 30,468.00$ $ 1.50 15,234.00$ 3R e c ycling of Inert Solid Materials: 254 TON $ 10.00 2,540.00$ $ 3.00 762.00$ $ 0.60 152.40$ $ 15.00 3,810.00$ $ 2.00 508.00$ $ 12.00 3,048.00$ 4 Remove existing 13-inch by 22-inch pipe and install 12-inch High Density Polyethelene (HDPE) pipe. Includes surveying, potholing, sawcutting, demolition of existing pavement, inert recycling, excavation, dewatering, and remove and haul existing pipe and replace with new pipe. Install pipe with all fittings and connections to new storm drain manhole and catch basin, grouting, bedding, anchoring. Complete trench restoration till top of AC pavement (4" AC over 6" AB on full width of T-Cut per City's Standard Drawings), cutting and concrete plugging of existing abandoned utilities lines.
Installation all complete.
612 LF $ 320.00 195,840.00$ $ 375.00 229,500.00$ $ 190.00 116,280.00$ $ 550.00 336,600.00$ $ 420.00 257,040.00$ $ 215.00 131,580.00$ 5 Install storm drain manhole junction box. Includes surveying, potholing, saw cutting, demolition of existing pavement, inert solids recycling, excavation, dewatering, and removal of existing manhole. Install pipe with all fitting and connections to new storm drain manhole, grouting, bedding, anchoring, reconnection of new and existing storm drain pipes to new manhole. Complete trench restoration till top of AC pavement (4" AC over 6" AB on full width of T-Cut per City's Standard Drawings), cutting and concrete plugging of existing abandoned utilities lines. Installation all complete. 1E A $ 20,000.00 20,000.00$ $ 10,000.00 10,000.00$ $ 19,000.00 19,000.00$ $ 15,000.00 15,000.00$ $ 10,000.00 10,000.00$ $ 36,600.00 36,600.00$ 6 Modify existing storm drain manhole junction box. Includes surveying, potholing, saw cutting, demolition of existing pavement, inert solids recycling, excavation, dewatering, and removal of existing manhole. Install pipe with all fitting and connections to new storm drain manhole, grouting, bedding, anchoring, reconnection of new and existing storm drain pipes to new manhole. Complete trench restoration till top of AC pavement (4" AC over 6" AB on full width of T-Cut per City's Standard Drawings), cutting and concrete plugging of existing abandoned utilities lines. Installation all complete. 1E A $ 17,000.00 17,000.00$ $ 10,000.00 10,000.00$ $ 7,900.00 7,900.00$ $ 15,000.00 15,000.00$ $ 10,000.00 10,000.00$ $ 11,600.00 11,600.00$ 7 Video ins pection of new storm drain pipeline: 612 LF $ 2.00 1,224.00$ $ 10.00 6,120.00$ $ 6.00 3,672.00$ $ 10.00 6,120.00$ $ 6.00 3,672.00$ $ 4.00 2,448.00$ 8T ype A Curb Ramp: 3E A $ 6,000.00 18,000.00$ $ 5,000.00 15,000.00$ $ 7,800.00 23,400.00$ $ 5,000.00 15,000.00$ $ 7,000.00 21,000.00$ $ 8,885.00 26,655.00$ 9T h e r m oplastic Paving Legends: 4 E A $ 100.00 400.00$ $ 75.00 300.00$ $ 84.00 336.00$ $ 75.00 300.00$ $ 75.00 300.00$ $ 325.00 1,300.00$ 10 Blue Pavement Markers: 1 E A $ 35.00 35.00$ $ 25.00 25.00$ $ 25.00 25.00$ $ 50.00 50.00$ $ 25.00 25.00$ $ 12.00 12.00$ 11 Thermo Stri ping, 12" White: 18 LF $ 10.00 180.00$ $ 9.00 162.00$ $ 10.00 180.00$ $ 25.00 450.00$ $ 9.00 162.00$ $ 7.00 126.00$ 12 Traffic Control: 1L S $ 8,000.00 8,000.00$ $ 30,000.00 30,000.00$ $ 17,000.00 17,000.00$ $ 35,000.00 35,000.00$ $ 10,000.00 10,000.00$ $ 20,000.00 20,000.00$ 13 Notices: 1L S $ 2,000.00 2,000.00$ $ 1,000.00 1,000.00$ $ 1,200.00 1,200.00$ $ 2,000.00 2,000.00$ $ 2,500.00 2,500.00$ $ 1,000.00 1,000.00$ 14 Utilit y Tie Out Drawings: 1 LS $ 1,000.00 1,000.00$ $ 500.00 500.00$ $ 1,100.00 1,100.00$ $ 1,000.00 1,000.00$ $ 500.00 500.00$ $ 2,000.00 2,000.00$ 15 Tree Trimming: 1 HRS $ 250.00 250.00$ $ 350.00 350.00$ $ 360.00 360.00$ $ 350.00 350.00$ $ 320.00 320.00$ $ 1,070.00 1,070.00$ 314,726.00$ 349,943.80$ 255, 112.40$ 534, 804.00$ 407,455.00$ 305,505.00$ TOTAL PROJECT COSTS WITH ADD ALT 1 & 2 2, 956,878.25$ 2, 509,459.60$ 2,790,903.90$ 3, 394,136.35$ 3, 429,588.20$ 3, 520,655.33$ % Over/Under Engineer's estimate -15% -6% 15% 16% 19%
McGuire & Hester
McGuire & Hester
McGuire & Hester
DeSilva Gates Construction
DeSilva Gates Construction
DeSilva Gates Construction
MCK Services
MCK Services
MCK Services
BID ITEM ADD ALT 1 - DESCRIPTION APPROX. QTY UNIT
Add Alt 1 Total (Items 001 through 21)
Interstate Grading & PavingO'Grady Paving, Inc.
Base Bid Total (Items 001 through 48)
BID ITEM BASE - DESCRIPTION APPROX. QTY UNIT
ENGINEER'S ESTIMATE
UNIT
ENGINEER'S ESTIMATE
ENGINEER'S ESTIMATE O'Grady Paving, Inc. Interstate Grading & Pav ing O'Grady Paving, Inc. Interstate Grading & Paving
Add Alt 2 Total (Items 001 through 15)
BID ITEM ADD ALT 2: APPENDIX B - DESCRIPTION APPROX. QTY Item 4
Attachment B Proposal
Summary
Item 4: Staff Report
Pg.
14 Packet Pg. 78 of 134
Item No. 5. Page 1 of 2
1 7
2 5
CITY COUNCIL
Staff Report
From: City Clerk
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: February 27, 2023
Report #:2302-0979
TITLE
Appointments of 2023 Emergency Standby Council
RECOMMENDATION
Staff recommends the City Council approve the selection of former Council Members to serve as members of the 2023 Emergency Standby Council.
BACKGROUND
Staff recommends the City Council approve the selection of the following former Council Members to serve as members of the 2021 Emergency Standby Council:
•Eric Filseth
•Tom Dubois
•Karen Holman
•Peter Drekmeier
•Greg Scharff
•Greg Schmid
•Lanie Wheeler
The Charter of the City of Palo Alto provides that, "the Council may, by Ordinance or Resolution, provide for the preservation and continuation of government in the event of disaster which renders unavailable a majority of the Council."
On August 7, 2006, the City Council adopted amendments to Section 2.12.090 of the Palo Alto Municipal Code regarding the selection procedure for the City's Emergency Standby Council.
The adopted policy states that the Council shall consider the following criteria for appointments Item 5
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Item No. 5. Page 2 of 2
1 7
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to the Emergency Standby Council: residency in the City of Palo Alto, availability, interest in serving and a lack of conflicts of interest.
Seven members serve on the Emergency Standby Council. Members of the Standby Council have the authority delegated to them under Chapter 2.12 of the Palo Alto Municipal Code. The members of the Emergency Standby Council continue to serve until the Council appoints or reappoints the members at the beginning of each year.
FISCAL/RESOURCE IMPACT
There is no fiscal impact associated with this action.
ENVIRONMENTAL REVIEW
This is not a project.
ATTACHMENTS
None.
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City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Fire
Meeting Date: February 27, 2023
Report #:2302-0964
TITLE
PUBLIC HEARING: Objections to Weed Abatement and Adoption of a Resolution Ordering Weed Nuisance Abated; CEQA status – exempt (Class 8, 14 CCR section 15308)
RECOMMENDATION
Staff recommends that Council:
a. Adopt a determination that weed abatement activities in 2023, as described in Resolution 10087 (Attachment A) adopted by Council on December 19, 2022, are exempt under Class 8/CEQA Guidelines section 15308;
b. Hold a Public Hearing to hear and consider any objections to the proposed destruction and removal of weeds in 2023 at the properties listed in Attachment B; and c. Approve the final list of affected properties for weed abatement in 2023 (Attachment B) following the public hearing, and direct weed abatement activities to commence at those properties in accordance with Resolution 10087.
EXECUTIVE SUMMARY
The City of Palo Alto contracts with the Santa Clara County Department of Agriculture and Environmental Management to remove and destroy weeds, as defined in Palo Alto Municipal Code Chapter 8.08. This hearing allows all property owners affected and listed on the County’s 2023 Weed Abatement Program Commencement Report (Attachment B) to be heard and have their objections and comments considered by the Council before the Council finalizes the list of properties ordered to abate weed nuisances in the City in 2023, under Resolution 10087.
An overview of the program and annual calendar for the steps involving City Council action is provided in Attachment C.
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BACKGROUND
The Council adopted Resolution 10087 on December 19, 2022, which declared weeds to be a nuisance and ordered the abatement of that nuisance as called for in Palo Alto Municipal Code Chapter 8.08 (Attachment A). Resolution 10087 provided for a public hearing date of February 27, 2023 and required notice to interested property owners and the public.
ANALYSIS
The Santa Clara County Department of Agriculture and Resource Management maintains the contract to abate weeds within the City of Palo Alto. Following City Council’s December 19, 2022 adoption of Resolution 10087 declaring weeds to be a nuisance and ordering abatement thereof in 2023, the Department of Agriculture and Resource Management took steps to notify each affected property owner by mail of the proposed weed abatement action on their respective properties, and posted, on the public notice bulletin board, a list of the properties affected. The Department of Agriculture and Resource Management has furnished copies of the property listing to the City Clerk and the City Fire Marshal. The City Clerk also posted and published notice of the hearing as required.
At this public hearing, property owners may appear and object to the proposed weed destruction or removal. After the hearing and consideration of any objections, the Council may sustain or overrule any or all objections. The Council may remove properties from the weed abatement commencement report if objections are sustained. After finalizing the affected property list at the public hearing (Attachment B), the County will be asked to perform the abatement work to destroy and remove any weeds.
FISCAL/RESOURCE IMPACT
All charges for the weed abatement services are included as a special assessment on bills for property taxes levied against the respective lots and parcels of land, which are considered liens on these properties.
STAKEHOLDER ENGAGEMENT
The Council adopted Resolution 10087 on December 19, 2022, declaring weeds to be a nuisance and ordering the abatement of that nuisance as called in Palo Alto Municipal Code Chapter 8.08.
The Commencement Report was posted publicly in Palo Alto on February 8, 2023.
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The notices for the City Council’s February 27, 2023, public hearing ran in the newspaper on February 10, 2023, and February 17, 2023, and the Santa Clara County Agriculture and Resource Management weed abatement program mailed out notice of the public hearing to all addresses on the commencement list on December 21, 2022.
ENVIRONMENTAL REVIEW
Santa Clara County has determined the Weed Abatement Program be Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15308 (Class 8: Actions by Regulatory Agencies for Protection of the Environment).
ATTACHMENTS
Attachment A: Resolution 10087
Attachment B: 2023 Palo Alto Weed Abatement Program Commencement Report Attachment C: Weed Abatement Timeline and Summary
APPROVED BY:
Geoffrey Blackshire, Fire Chief
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1 Resolution No. 10087
Resolution of Intention of the Council of the City of Palo Alto Declaring Weeds to be a Nuisance and Setting February 27, 2023 for a Public Hearing for Objections to Proposed Weed Abatement
R E C I T A L S
A. W
eeds, as defined in Section 8.08.010(b) of the Palo Alto Municipal Code, are anticipated to develop during calendar year 2023 upon streets, alleys, sidewalks, and parcels of private property within the City of Palo Alto sufficient to constitute a public nuisance as a fire menace when dry or are otherwise combustible, or otherwise to constitute a menace to the public health as noxious or dangerous.
N
OW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:
S
ECTION 1. Weeds, as defined in Section 8.08.010(b) of the Palo Alto Municipal Code, which are anticipated to develop during calendar year 2023 upon streets, alleys, sidewalks, and parcels of private property within the City of Palo Alto, are hereby found and determined to constitute a public nuisance. Such nuisance is anticipated to exist upon some of the streets, alleys, sidewalks, and parcels of private property within the City, which are shown, described, and delineated on the several maps of the properties in said City which are recorded in the Office of the County Recorder of the County of Santa Clara, reference in each instance for the description of any particular street, alley, or parcel of private property being hereby made to the several maps aforesaid, and, in the event of there being several subdivision maps on which the same lots are shown, reference is hereby made to the latest subdivision map.
S
ECTION 2. THEREFORE, IT IS ORDERED that the said public nuisance be abated in the manner provided by Chapter 8.08 of the Palo Alto Municipal Code:
i. I
T IS FURTHER ORDERED that a public hearing shall be held on the 27th day of February, 2023, at the hour of 5 pm, or as soon thereafter as the matter may be heard, at the Council Chambers of the Civic Center of said City, at which the Council shall hear objections to the proposed weed abatement of such weeds and give any objections due consideration;
ii. I
T IS FURTHER ORDERED that the Fire Chief of the City of Palo Alto is directed to give notice of the public hearing in the time, manner and form provided in Chapter 8.08 of the Palo Alto Municipal Code.
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2 SECTION 3. Unless the nuisance is abated without delay by the destruction and removal of such weeds, the work of abat ing such nuisance will be done by the County of Santa Clara Department of Agriculture and Resource Management Office on behalf of the City of Palo Alto, and the expenses thereof assessed upon the lots and lands from which, and/or in the front and rear of which, such weeds shall have been destroyed and removed.
SECTION 4. The Cit
y Council of Palo Alto adopts the determination of Santa Clara County, as the lead agency, that the Weed Aba tement Program is categorically exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15308.
INTRODUCED AND PASSED: December 19, 2022
AYES: BURT, CORMACK, DUBOIS, FILSETH, KOU, STONE, TANAKA NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
_______
___________________ _____________________________
City Clerk Mayor
AP
PROVED AS TO FORM: APPROVED:
_______
___________________ _____________________________
Assistant City Attorney City Manager
_______
______________________
Fire Chief
_______
______________________
Director of Administrative Services
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Certificate Of Completion
Envelope Id: 803ECC35FDE54045A309BAA51AD47B48
Status: Completed
Subject: DocuSign: Resolution 10087
Source Envelope:
Document Pages: 2
Signatures: 6
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Certificate Pages: 2
Initials: 0
Vinhloc Nguyen
AutoNav: Enabled
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
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Aylin Bilir
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Assistant City Attorney
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Kiely Nose
[email protected]
Director, Administrative Services/CFO
City of Palo Alto
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Geoffrey Blackshire
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Fire Chief
Fire Services
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Ed Shikada
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Ed Shikada, City Manager
City of Palo Alto
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10087
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Patrick Burt
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Mr
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Lesley Milton
[email protected]
City Clerk
City of Palo Alto
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10087
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Situs APN CITY/STATE2023 WEED ABATEMENT PROGRAMCOMMENCEMENT REPORTCITY OF PALO ALTOTRAExhibit AMIAO, NINA YANTI 931 CLARA DR PALO ALTO CA 94303-400206-0011605EDGEWOODDR003-12-0021 HOBSON, SCOTT A TRUSTEE 136 LOIS LN PALO ALTO CA 94303-290406-001136LOISLN003-38-0442 XIA, FAN AND ZHOU, YUAN 170 IRIS WY PALO ALTO CA 94303-303606-001170IRISWY003-41-0083 DENG, JINGJING AND JIANG, LIJUN 782 GREER RD PALO ALTO CA 94303-302206-001782GREERRD003-41-0654 HALEY PHILIP H TRUSTEE & ET AL 506 EISENHOWER ST DAVIS CA 9561660011938CHANNINGAV003-42-0395 KOTHARY, NISHITA N AND SHAH, 1071 EMBARCADERO RD PALO ALTO CA 94303-314906-0011071EMBARCADERRD003-42-0556 ZADIK, YAIR AND LINDA 2385 ST FRANCIS DR PALO ALTO CA 94303-313606-0012385ST FRANCISDR003-48-0217 KELLER, JEFFREY R 2075 LOUIS RD PALO ALTO CA 94303-345206-0012075LOUISRD003-50-0218 PILLSBURY, HELEN B TRUSTEE 707 ELM ST 221 SAN CARLOS CA 9407006-001946EL CAJONWY003-52-0579 CHOI, BEN CHUNG-MING TRUSTEE & 268 CASTRO ST MOUNTAIN VIEW CA 94041-120406-001864EMBARCADERRD003-56-00210AGRAWAL, PARAG AND AGARWALA, 1725 NEWELL RD PALO ALTO CA 94303-295106-001742SOUTHAMPTODR003-59-04111LIVERIGHT MICHAEL 260 BYRON ST PALO ALTO CA 943016001260BYRONST120-02-03012L S & CO PARTNERSHIP 555 BYRON ST UNIT 105 PALO ALTO CA 94301-13036001655EMBARCADERRD120-08-02313KODA, ROSS K TRUSTEE 'P O BOX 156 SOUTH DOS PALOS CA 9366506-001733RAMONAST120-27-06314YURCHENCO, JAMES R 4102 SUTHERLAND DR PALO ALTO CA 94303-473006-0124102SUTHERLANDDR127-16-00515CHAN, ALLAN FUKWAH AND LAM, 3951 SUTHERLAND DR PALO ALTO CA 94303-472606-0123951SUTHERLANDDR127-17-01416LUU, JANE AND NG, DAVID M 3640 LUPINE AV PALO ALTO CA 94303-443106-0013640LUPINEAV127-21-14017RAMCHANDRAN, ASISH AND 2657 KIPLING ST PALO ALTO CA 9430606-001454COLORADOAV132-08-10518TANPHAICHITR, SAKSIRI M AND 464 COLORADO AV PALO ALTO CA 94306-241406-001464COLORADOAV132-08-11519VALENTINE, MARY E 3120 COWPER ST PALO ALTO CA 94306-300106-0013120COWPERST132-20-15520TANG, DEXTER CHIHUNG TRUSTEE 3533 RAMONA ST PALO ALTO CA 94306-354906-0013533RAMONAST132-22-09721KAPOSHILIN, NICHOLAS TRUSTEE 936 CALIFORNIA AV N PALO ALTO CA 94303-340506-0013541BRYANTNST132-23-03322LEUNG, JOHN KA YU AND JOANNA 'PO BOX 5358 SAN MATEO CA 94402-035806-00184ROOSEVELTCL132-23-05523LIU, JENKUEI TRUSTEE & ET AL 4039 SCRIPPS AV PALO ALTO CA 94306-453506-00176ROOSEVELTCL132-23-05924 Page 1Santa Clara County Weed Abatement Program24 records of 100 Item 6
Attachment B 2023 Palo Alto Weed
Abatement Program
Commencement Report
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Situs APN CITY/STATE2023 WEED ABATEMENT PROGRAMCOMMENCEMENT REPORTCITY OF PALO ALTOTRAExhibit ABRICKLEY, HELEN C TRUSTEE 4285 PUERTA DEL SOL CAMINO CA 9570906-001179EL DORADOAV132-25-02125HSU, YEN-FEN TRUSTEE 2876 EMERSON ST PALO ALTO CA 94306-235006-0012876EMERSONST132-26-00626NARAYANA, SHARATH KESHAVA2886 EMERSON ST PALO ALTO CA 94306-235006-0012886EMERSONST132-26-00727QI, FENG AND CHEN, CHENG-NA 11 ROOSEVELT CL PALO ALTO CA 94306-421706-00111ROOSEVELTCL132-29-01428LYONS, CHARLES P TRUSTEE & ET AL34 ROOSEVELT CL PALO ALTO CA 94306-421606-00134ROOSEVELTCL132-29-06129BERNSTEIN AMIR D TRUSTEE 18 ROOSEVELT CIR PALO ALTO CA 94306600118ROOSEVELTCL132-29-06930AXELROD, HERBERT AND FUMIKO 3780 WRIGHT PL PALO ALTO CA 94306-426206-0013780WRIGHTPL132-30-01731CHENG JING ET AL 3830 CARLSON CIR PALO ALTO CA 9430660013830CARLSONCL132-30-05832LINDA ALLEN 1700 SPACE PARK DR SANTA CLARA CA 9505406-001NO SITUS132-33-06033SF21G LLC 26880 ALISO VIEJO PY STE ALISO VIEJO CA 9265606-001220MATADEROAV132-34-02534BASLER, JOSHUA R 3675 PARK BL PALO ALTO CA 94306-285306-0013675PARKBL132-34-04535PAN, NANCY AND LEE, BENSON 3605 PARK BL PALO ALTO CA 94306-285306-0013605PARKBL132-34-05036MAHAL, JASWINDER 180 PARK SHARON DR SAN JOSE CA 95136-253506-0013561PARKBL132-34-05237CHASE WILTON LLC 3024 ROSS RD PALO ALTO CA 94303-410206-001210WILTONAV132-35-01238ATASHBAND, BAHRAM 443 WILTON AV PALO ALTO CA 94306-285906-001443WILTONAV132-35-02739GODSHALL, KELVIN V ET AL 215 WILTON AV PALO ALTO CA 94306-285506-001215WILTONAV132-35-04240WHPV ALTA LOCALE LLC 530 EMERSON ST STE 150 PALO ALTO CA 9430106-0012755EL CAMINO132-36-08441BROWN, JONATHAN S AND MIRIAM 415 FERNANDO AV PALO ALTO CA 94306-282006-001415FERNANDOAV132-39-03842MAHANY, GARY W AND KEMP, 389 MATADERO AV PALO ALTO CA 94306-283306-001389MATADEROAV132-40-05343ZHU, LI AND WAN, FANNY TRUSTEE 33345 7TH ST UNION CITY CA 9458706-0014032PARKBL132-43-02544DING, ZHIMIN AND ZHU, XINYI 3130 RAMONA ST PALO ALTO CA 94306-292206-0013130RAMONAST132-48-03345BAUMANN, JOHN R 613 STANFORD AV PALO ALTO CA 94306-141206-001613STANFORDAV137-01-05946LIANG, KE 33206 FALCON DR FREMONT CA 9455506-0012150YALEST137-01-13447CULPEPPER, BENJAMIN J 335 PANORAMIC WY BERKELEY CA 9470406-0012321WELLESLEYST137-02-02448 Page 2Santa Clara County Weed Abatement Program48 records of 100 Item 6
Attachment B 2023 Palo Alto Weed
Abatement Program
Commencement Report
Item 6: Staff Report
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Situs APN CITY/STATE2023 WEED ABATEMENT PROGRAMCOMMENCEMENT REPORTCITY OF PALO ALTOTRAExhibit A1080CAPA LLC 3028 SCOTT BLVD UNIT C SANTA CLARA CA 9505460011082COLLEGEAV137-03-03649STANFORD JEWISH CENTER INC 1289 COLLEGE AV PALO ALTO CA 94306-134506-0012017OBERLINST137-03-04750BUSSEY JASON M AND SACHIKO 2276 HARVARD ST PALO ALTO CA 9430660012276HARVARDST137-05-01651EDELMAN ANDREA TRUSTEE 2195 COLUMBIA ST PALO ALTO CA 9430660012195COLUMBIAST137-06-03652KSS INVESTMENT LLC 1380 MIRAVALLE AV LOS ALTOS CA 94024-574406-0223700EL CAMINO137-11-07853MEHTA, BIJAL AND PALLAVI 3793 LA DONNA AV PALO ALTO CA 94306-315106-0593793LA DONNAAV137-12-01654ASHWORTH, DARREN M AND IMANE 721 BARRON AV PALO ALTO CA 9430606-059721BARRONAV137-13-04255BLOOMQUIST, LYNDA L TRUSTEE 788 LOS ROBLES AV PALO ALTO CA 94306-315906-059788LOS ROBLESAV137-13-11256JUAN, CHUNG-CHIUNG AND SU 6 ATHERTON OAKS LN ATHERTON CA 9402706-0224146EL CAMINO137-24-03457WANG, YUNBING TRUSTEE & ET AL 567 MAYBELL AV PALO ALTO CA 94306-000006-059567MAYBELLAV137-25-13458KRISHNASWAMY, RAJA AND 569 MAYBELL AV PALO ALTO CA 94306-000006-059569MAYBELLAV137-25-13559WU, ALBERT AND LAM, SAU NGAN 575 MAYBELL AV PALO ALTO CA 94306-000006-059575MAYBELLAV137-25-13660XING, YIBO AND YUAN, YING 587 MAYBELL AV PALO ALTO CA 94306-000006-059587MAYBELLAV137-25-13761WU, HUAHUI TRUSTEE & ET AL 4101 CLEMO AV PALO ALTO CA 94306-000006-0594101CLEMOAV137-25-13862YOON, RICHARD S AND SOH, YUREE 4103 CLEMO AV PALO ALTO CA 94306-000006-0594103CLEMOAV137-25-13963ELLIS, ELIZABETH L TRUSTEE 4123 ORCHARD ST PALO ALTO CA 94306-000006-0594123ORCHARDST137-25-14164CHEN, YUANHUI AND WANG, 4131 ORCHARD ST PALO ALTO CA 94306-000006-0594131ORCHARDST137-25-14265BUDAGYAN, LEVON TRUSTEE & ET 4135 ORCHARD CT PALO ALTO CA 94306-000006-0594135ORCHARDST137-25-14366BUDAGYAN, LEVON TRUSTEE & ET 4135 ORCHARD ST PALO ALTO CA 94306-000006-0594139ORCHARDST137-25-14467CHERUKUMILLI, PRAMOD AND 4150 ORCHARD ST PALO ALTO CA 94306-000006-0594150ORCHARDST137-25-14568YE, KAI AND QIN, CHI 4158 ORCHARD ST PALO ALTO CA 94306-000006-0594158ORCHARDST137-25-14669KHALE, SUJIT M TRUSTEE & ET AL 4168 ORCHARD ST PALO ALTO CA 94306-000006-0594168ORCHARDST137-25-14770HONG, TRACEY S ET AL 4178 ORCHARD ST PALO ALTO CA 94306-000006-0594178ORCHARDST137-25-14871MUKHERJEE, DEBANJAN AND 4188 ORCHARD ST PALO ALTO CA 94306-000006-0594188ORCHARDST137-25-14972 Page 3Santa Clara County Weed Abatement Program72 records of 100 Item 6
Attachment B 2023 Palo Alto Weed
Abatement Program
Commencement Report
Item 6: Staff Report
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Situs APN CITY/STATE2023 WEED ABATEMENT PROGRAMCOMMENCEMENT REPORTCITY OF PALO ALTOTRAExhibit AHSI, HSING-HUI 4130 DONALD DR PALO ALTO CA 94306-382206-0224130DONALDDR137-27-08673LELAND STANFORD JR UNIV THE BD 26 EUCLID AV N PASADENA CA 9110106-0553460HILLVIEWNRD142-16-05974LELAND STANFORD JR UNIV BD 300 PASTEUR DR STANFORD CA 94305-513206-0551050ARASTRADERRD142-16-06075LELAND STANFORD JR UNIV BOARD 150 PORTOLA RD PORTOLA VALLEY CA 9402506-0553495DEER CREEKRD142-16-06276LELAND STANFORD JR UNIV THE BD 415 BROADWAY ST 3RD FLR REDWOOD CITY CA 9406306-0550DEER CREEKRD142-16-06477LELAND STANFORD JR UNIVERSITY 12832 FRONTRUNNER BL S DRAPER UT 8402006-0553500DEER CREEKSRD142-16-06678LELAND STANFORD JR UNIVERSITY 2600 EL CAMINO REAL STE PALO ALTO CA 9430606-0011000PAGE MILLRD142-20-09179SHIU, BOON W AND CHOI, KEEHYUN 4208 RUTHELMA AV PALO ALTO CA 94306-410906-0014208RUTHELMAAV148-02-00280FERREIRA, KAVITHA AND JOAO 4206 DARLINGTON CT PALO ALTO CA 94306-412906-0014206DARLINGTONCT148-03-03781BORDIA, ANUPAM AND SURBHI 4201 PARK BL PALO ALTO CA 94306-414406-0014201PARKBL148-03-06082KARUPASAMY, KARTHIKEYAN 444 DEL MEDIO AV MOUNTAIN VIEW CA 94040-116106-0574338SILVAAV148-12-01383YIN, JUN AND DUANMU, LAN 4388 SILVA CT PALO ALTO CA 94306-442206-0574388SILVACT148-12-02884STONE, VIRGINIA A AND BRADLEY K 3516 BAJAMONT WY CARMICHAEL CA 9560806-022633ARASTRADERRD167-06-01685NEW ATLANTIS LLC639 ARASTRADERO RD PALO ALTO CA 94306-383806-022639ARASTRADERRD167-06-06386BACHRACH, SYLVIA RASHMI 12 STAR WY MOUNTAIN VIEW CA 9404006-0014179OAK HILLAV175-01-02587BACHRACH, SYLVIA R TRUSTEE 12 STARR WY MOUNTAIN VIEW CA 9404006-0014169OAK HILLAV175-01-02688JALILIAN, MOHAMMAD 1306 DAPHNE DR SAN JOSE CA 95129-380606-001849MESAAV175-01-03789WEAKLAND, ALAN TRUSTEE & ET 515 FLOWER ST S FLOOR 25 LOS ANGELES CA 9007106-0014243MANUELASCT175-02-05390SMITHWICK ALTON D AND URSULA L'PO BOX 60065 PALO ALTO CA 9430660204103OLD TRACERD175-20-07891JOSHI, VIVEK TRUSTEE & ET AL 890 MOCKINGBIRD LN PALO ALTO CA 94306-371906-020890MOCKINGBIRDLN175-20-08292WATERS, CHRISTOPHER J TRUSTEE & 609 ARBOLEDA DR LOS ALTOS CA 9402406-0204186OLD ADOBERD175-20-09293HAO, HSIEH T AND MING C TRUSTEE 4150 OLD ADOBE RD PALO ALTO CA 94306-372606-0204150OLD ADOBERD175-20-10594VILKIN, PETER D TRUSTEE 3790 EL CAMINO REAL 176 PALO ALTO CA 9430606-0204155OLD ADOBERD175-20-11095PALO ALTO HILLS GOLF AND 3000 ALEXIS DR PALO ALTO CA 94304-130306-0393000ALEXISDR182-35-03596 Page 4Santa Clara County Weed Abatement Program96 records of 100 Item 6
Attachment B 2023 Palo Alto Weed
Abatement Program
Commencement Report
Item 6: Staff Report
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Situs APN CITY/STATE2023 WEED ABATEMENT PROGRAMCOMMENCEMENT REPORTCITY OF PALO ALTOTRAExhibit AVON CLEMM, PETER F AND JENNIFER 3130 ALEXIS DR PALO ALTO CA 94304-130506-0393130ALEXISDR182-43-02497JACOBSEN, RUTH E TRUSTEE 966 LAUREL GLEN DR PALO ALTO CA 94304-132206-039966LAUREL GLENDR182-43-03898BOGERTY, SHARON D 951 LAUREL GLEN DR PALO ALTO CA 94304-132306-039951LAUREL GLENDR182-49-00499YEH KNOLL HOLDING INC A 0 ICE HOUSE ST CENTRAL06-039930LAUREL GLENDR182-54-006100