CITY COUNCIL
ACTION MINUTES
Spec
ial Meeting
Monday, April 03, 2023
CALL
TO ORDER
The C
ity Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M.
Pres
ent In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: None
Absent: None
SPEC
IAL ORDERS OF THE DAY
1. Appo
intment of Applicants for Board and Commission Openings on the Utilities Advisory Committee, the Planning and Transportation Commission and the Historic Resources Board MOTI
ON: Council Member Burt moved, seconded by Mayor Kou to proceed as presented to vote first for full term, then a subsequent vote for unexpired terms.
SUBSTI
TUTE MOTION: Veenker/Lythcott-Haims to vote for all positions in the first round, with the top vote getters getting the full terms, and the candidate with the next number of votes getting the unexpired terms. If there are ties, then a second round of voting will commence.
MOTI
ON FAILED: 3-4, Lauing, Kou, Burt, Stone no
ORIGIN
AL MOTION: Council Member Burt moved, seconded by Mayor Kou to proceed as presented to vote first for full term, then a subsequent vote for unexpired terms.
MOTI
ON PASSED: 5-2, Lythcott-Haims, Tanaka no
Historic Resources Board
First Round of Voting for Three (3) vacancies on the Historic Resources Board ending March 31, 2026
Samantha Joy Rodman: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U
Sp. City Council Meeting
Action Minutes: 4/3/2023
ACTION MINUTES
Christian Pease: Burt, Kou, Lauing, Lythcott-Haims, St one, T anaka, Veenker Alis
a Eagleston-Cieslewic: Burt, Kou, Lauing, Lythcott-Haims, Sto ne, Tanaka, Veenker Candidate Samantha Joy Rodman receiving 7 votes is appointed to a full-term expiring March 31, 2026.
Candidate Christian Pease receiving 7 votes is appointed to a full-term expiring March 31, 2026.
Candidate Alisa Eagleston-Cieslewic receiving 7 votes is appointed to a full-term expiring March 31, 2026.
Planning and Transportation Commission
First Round of Voting for Two (2) full terms ending March 31, 2027 on the Planning and Transportation Commission
G
eorge Lu: Lythcott-Haims
Scott O’Neil: Tanaka
Allen
Akin: Kou, Burt, Stone, Lauing
Cari Templeton: Burt, Lythcott-Haims, Stone, Lauing, Veenker Arthur Keller: Kou
Alex Comsa: Tanaka
Fo
rest Olaf Peterson: Veenker
Candidate Allen Akin receiving 4 votes is appointed to a full-term expiring March 31, 2027.
Candidate Cari Templeton receiving 5 votes is appointed to a full-term expiring March 31, 2027.
Utilities Advisory Commission
First Round of Voting for Three (3) full terms ending March 31, 2026 on the Utilities Advisory Commission
Jason Titus: Burt, Veenker
Max Rayner: Tanaka
Robert Phillips: Burt, Kou, Lauing,
Benjamin Piiru:
Greg Hood:
Chris Tucher: Tanaka
Meagan Mauter: Burt, Kou, Lauing, Lythcott-Haims, Veenker DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 4/3/2023
Claude Ezran: Kou
Siyi Zhang: Lythcott-Haims, Stone
Greg Scharff: Lauing, Stone, Tanaka
Rachel Croft: Stone
Natalie Geise: Lythcott-Haims, Veenker
Bob Wenzlau:
Candidate Megan Mauter receiving 5 votes is appointed to a full-term expiring March 31, 2026.
No other Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A second round of voting is required.
Pla
nning and Transportation Commission
Fir
st Round of Voting for One (1) unexpired term ending March 31, 2025 on the Planning and Transportation Commission
Geor
ge Lu: Burt, Lythcott-Haims, Tanaka
Scott O’Neil:
Arthur Keller: Kou, Lauing, Stone
Alex Comsa:
Forest Olaf Peterson: Veenker
No Ca
ndidate received four votes required to be appointed to the un-expired term expiring March 31, 2025. A second round of voting is required.
Utilities Advisory Commission
Second Round of Voting for two (2) full terms ending March 31, 2026 on the Utilities Advisory Commission
Jas
on Titus: Burt, Veenker
Max Rayner: Tanaka
Robert Phillips: Stone, Burt, Kou, Lauing
Benjamin Piiru:
Greg Hood:
Chris Tucher:
Claude Ezran:
Siyi Zhang: Lythcott-Haims, Tanaka
Greg Scharff: Stone, Kou, Lauing
Rachel Croft:
Natalie Geise: Lythcott-Haims, Veenker
DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U
Sp. City Council Meeting
Action Minutes: 4/3/2023
ACTION MINUTES
Bob Wenzlau:
Candidate Robert Phillips receiving 4 votes is appointed to a full-term expiring March 31, 2026.
No other Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A third round of voting is required.
Planning and Transportation Commission
Second Round of Voting for One (1) unexpired term ending March 31, 2025 on the Planning and T
ransportation Commission
G
eorge Lu: Burt, Tanaka, Lythcott-Haims, Ve enker
Scott O’Neil:
Arthur Keller: Stone, Lauing, Kou
Alex Comsa:
Forest Olaf Peterson:
Candidate George Lu receiving 4 votes is appointed to an unexpired term ending March 31, 2025.
Utilities Advisory Commission
Third Round of Voting for one final full-term ending March 31, 2026 on the Utilities Advisory Commission
Jason Titus: Burt
Max Rayner:
Robert Phillips:
Benjamin Piiru:
Greg Hood:
Chris Tucher:
Claude Ezran: Kou
Siyi Zhang:
Greg Scharff: Stone, Tanaka, Lauing
Rachel Croft:
N
atalie Geise: Lythcott-Haims, Veenker
B
ob Wenzlau:
No Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A fourth round of voting is required.
The Council directed the elimination of candidates without votes.
DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U
Sp. City Council Meeting
Action Minutes: 4/3/2023
ACTION MINUTES
Utilities Advisory Commission
Fourth Round of Voting for one final full-term ending March 31, 2026 on the Utilities Advisory Commission
Jason Titus: Burt
Claude Ezran:
Greg Scharff: Kou, Lauing, Stone, Tanaka,
Natalie Geise: Veenker, Lythcott Haims
Candidate Greg Scharff receiving 4 votes is appointed to a full-term expiring March 31, 2026.
Utilities Advisory Commission
First Round of Voting for One (1) unexpired term ending March 31, 2025 on the Utilities Advisory Commission
Jason Titus: Lythcott-Haims, Burt
Max Rayn
er: Tanaka
Robert Phillips:
Benjamin Piiru:
Greg Hood:
C
hris Tucher:
Meagan Mauter:
Claude Ezran: Kou
Siyi Zhang:
Greg Scharff:
Rachel Croft: Lauing, Stone
Natalie Geise: Veenker
Bob Wenzlau:
No Candidate received four votes required to be appointed to the un-expired term expiring March 31, 2025. A second round of voting is required.
Utilities Advisory Commission
Second Round of Voting for One (1) unexpired term ending March 31, 2025 on the Utilities Advisory Commission
Jason Titus:
Max Rayner: Tanaka
Claude Ezran: Kou
Rachel Croft: Veenker, Stone, Lythcott-Haims, Lauing, Burt Natalie Geise:
DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 4/3/2023
Candidate Rachael Croft receiving 5 votes is appointed to an unexpired term ending March 31, 2025.
2. Intr
oduction of Representatives from the North County TRUST (Trusted Response Urgent Support Team) alternative mental health response program AGE
NDA CHANGES, ADDITIONS AND DELETIONS
PUB
LIC COMMENT
CO
NSENT CALENDAR
Co
uncil Member Tanaka registered a no vote on Agenda Item Number 10.
MOT
ION: Mayor Kou moved, seconded by Council Member Burt to approve Consent Agenda Item Numbers 3-10.
MOT
ION PASSED ITEMS 3-9: 7-0
MOTION PASSED ITEM 10: 6-1, Tanaka no
3. App
roval of Minutes from March 20, 2023 Meeting
4. Th
e Utilities Advisory Commission and Staff Recommend Council Adoption of Amended Utilities Rules and Regulations, to Incorporate AMI Changes and Other Updates; CEQA review – exempt (CEQA Guidelines section 15273) Adopted Resolution 10096
5. App
roval of the Utilities Department‘s 2023 Legislative Guidelines
6. 2850 W
est Bayshore [22PLN-00364]: Approval of Final Map for a single-lot subdivision for condominium purposes for 48 attached townhome condominiums. Environmental Assessment:
Exempt per CEQA Guidelines Section 15332. Zoning District: ROLM (Research, Office, and Manufacturing).
7. Ap
proval of Fourth Amendment to Santa Clara Valley Urban Runoff Pollution Prevention Program Memorandum of Agreement
8. Ado
pt a Resolution 10097 Expressing Concern for Public Safety and Urging State and Federal Action on Firearms in Sensitive Places.
DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U
ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 4/3/2023
9. Acceptance of $2,000,000 from the Consolidated Appropriation Act, 2022, Awarded by the Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) for Assistance Related to North County TRUST (Trusted Response Urgent Support Team), an Alternative Response Pilot Program; Approval of a Contract with Momentum for Health for Assistance Related to North County TRUST with a Total Contract Amount Not to Exceed $1,931,706; and Approval of the Related Budget Amendment in the General Fund. CEQA status – not a project. Public Comments
10. Appro
ve Amendment of Seven On-call Consulting Contracts to Increase the Not to Exceed to $3 Million Through June 2024 to Provide Expertise for Long Range Planning Projects, Application Processing, Historic and Environmental Review in the Department of Planning & Development Services, With all Work Subject to Assigned Task Order and Availability of Funds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3).
CIT
Y MANAGER COMMENTS
ACT
ION ITEMS
11. Appro
val of the following: 1) Contract with Flock Safety (S23187316) for Automated License Plate Recognition (ALPR) Implementation for a three-year term in an amount not to exceed $174,400; 2) ALPR Surveillance Use Policy; and 3) Budget amendment in the Supplemental Law Enforcement Services fund;
MOTI
ON: Council Member Tanaka moved, seconded by Mayor Kou to:
A. Approve a 3 years contract with flock Safety to implement fixed ALPR technology, in an amount not to exceed $174,400
B. Approve the use of Fixed ALPR technology to deter and investigate criminal activity C. Approve the fixed ALPR Surveillance use policy
D. Amend the Fiscal Year 2023 Budget Appropriation for the Supplemental Law Enforcement Services Fund (SLESF) by
a. Increasing SLESF Contract Services expense appropriation by $61,900, and b. Decreasing the ending fund balance by $61,900.
E. Staff to return to Council one year after implementation for review and determination for continuation
F. Refer to Policy and Services discussion if the program should also be reviewed by City Auditor, IPA or other party
G. Limit the access to sworn officers, dispatchers and comparable positions MOTI
ON PASSED: 7-0
DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U
Sp. City Council Meeting
Action Minutes: 4/3/2023
ACTION MINUTES
12. Parks and Recreation Commission Recommend Adoption of a Park Dedication Ord inance to Dedicate the 10-acre Measure E site as Parkland. CEQA status – not a project. Publ ic Comments
MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to City Council to
A. Direc
t staff to return with analysis on scope and timeframe to evaluate other environmental technology and facilities on a portion of the Measure E site and/or other lands.
B. Direct staff to return to Council with a proposal to evaluate a minimum buffer size to support a wildlife corridor connecting Renzel Marsh to the Baylands Harbor marsh through the Measure E site.
MOTI
ON PASSED 6-1, Kou no
13. Upd
ate, Discussion, and Potential Direction regarding State and Federal Legislation ACTI
ON: None taken
COU
NCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJO
URNMENT The meeting was adjourned at 11:22 P.M.
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
DocuSign Envelope ID: Q84938271-93DU-9382-9JID-MXOSIDJ9382U APPROVED:
____________________
ATTEST:
____________________
City Clerk Mayor
Certificate Of Completion
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250 Hamilton Ave
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Council Member
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City Clerk
City of Palo Alto
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