CITY COUNCIL
Special Meeting
Monday, May 01, 2023
Council Chambers & Hybrid
5:00 PM
Budget Books Added
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Asian American, Native Hawaiian, and Pacific Islander Heritage Month 2023
SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)
1. Proclamation of May 2023 as Affordable Housing Month
2. Appointment of Applicants for Board and Commission Openings on the Human Relations Commission and Parks and Recreation Commission Public Comments CLOSED SESSION (5:10 ‐ 6:40 PM)
3. CLOSED SESSION
Review and Acceptance of Auditor’s Office Cybersecurity Assessment Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and Information Technology Director Darren Numoto
STUDY SESSION (6:40 ‐ 8:10 PM)
4. Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, Presentation AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:10 ‐ 8:30 PM)
CONSENT CALENDAR (8:30 ‐ 8:35 PM)
5. Approval of Minutes from April 17, 2023 Meeting
6. SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and New Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) Public Comment
6S. Supplemental Memo
7. Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8. Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1) Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐ Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31, 2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public Comments
9. Approval of Professional Services Contract Amendment Number 3 with Smart Energy Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of $1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10. Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24 Presentation
11. PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots, smaller than the minimum allowed by the Zoning Code. No changes are proposed to the existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12. Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13. Semiannual Update on the Status of Capital Improvement Program Projects OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
1 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCIL
Special Meeting
Monday, May 01, 2023
Council Chambers & Hybrid
5:00 PM
Budget Books Added
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Asian American, Native Hawaiian, and Pacific Islander Heritage Month 2023
SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)
1. Proclamation of May 2023 as Affordable Housing Month
2. Appointment of Applicants for Board and Commission Openings on the Human Relations Commission and Parks and Recreation Commission Public Comments CLOSED SESSION (5:10 ‐ 6:40 PM)
3. CLOSED SESSION
Review and Acceptance of Auditor’s Office Cybersecurity Assessment Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and Information Technology Director Darren Numoto
STUDY SESSION (6:40 ‐ 8:10 PM)
4. Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, Presentation AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:10 ‐ 8:30 PM)
CONSENT CALENDAR (8:30 ‐ 8:35 PM)
5. Approval of Minutes from April 17, 2023 Meeting
6. SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and New Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) Public Comment
6S. Supplemental Memo
7. Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8. Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1) Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐ Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31, 2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public Comments
9. Approval of Professional Services Contract Amendment Number 3 with Smart Energy Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of $1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10. Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24 Presentation
11. PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots, smaller than the minimum allowed by the Zoning Code. No changes are proposed to the existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12. Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13. Semiannual Update on the Status of Capital Improvement Program Projects OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
2 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCIL
Special Meeting
Monday, May 01, 2023
Council Chambers & Hybrid
5:00 PM
Budget Books Added
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Asian American, Native Hawaiian, and Pacific Islander Heritage Month 2023
SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)
1. Proclamation of May 2023 as Affordable Housing Month
2. Appointment of Applicants for Board and Commission Openings on the Human Relations Commission and Parks and Recreation Commission Public Comments CLOSED SESSION (5:10 ‐ 6:40 PM)
3. CLOSED SESSION
Review and Acceptance of Auditor’s Office Cybersecurity Assessment Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and Information Technology Director Darren Numoto
STUDY SESSION (6:40 ‐ 8:10 PM)
4. Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, Presentation AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:10 ‐ 8:30 PM)
CONSENT CALENDAR (8:30 ‐ 8:35 PM)
5. Approval of Minutes from April 17, 2023 Meeting
6. SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and New Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) Public Comment
6S. Supplemental Memo
7. Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8. Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1) Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐ Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31, 2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public Comments
9. Approval of Professional Services Contract Amendment Number 3 with Smart Energy Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of $1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10. Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24 Presentation
11. PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots, smaller than the minimum allowed by the Zoning Code. No changes are proposed to the existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12. Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13. Semiannual Update on the Status of Capital Improvement Program Projects OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
3 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCIL
Special Meeting
Monday, May 01, 2023
Council Chambers & Hybrid
5:00 PM
Budget Books Added
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Asian American, Native Hawaiian, and Pacific Islander Heritage Month 2023
SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)
1. Proclamation of May 2023 as Affordable Housing Month
2. Appointment of Applicants for Board and Commission Openings on the Human Relations Commission and Parks and Recreation Commission Public Comments CLOSED SESSION (5:10 ‐ 6:40 PM)
3. CLOSED SESSION
Review and Acceptance of Auditor’s Office Cybersecurity Assessment Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and Information Technology Director Darren Numoto
STUDY SESSION (6:40 ‐ 8:10 PM)
4. Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, Presentation AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:10 ‐ 8:30 PM)
CONSENT CALENDAR (8:30 ‐ 8:35 PM)
5. Approval of Minutes from April 17, 2023 Meeting
6. SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and New Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) Public Comment
6S. Supplemental Memo
7. Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8. Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1) Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐ Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31, 2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public Comments
9. Approval of Professional Services Contract Amendment Number 3 with Smart Energy Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of $1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10. Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24 Presentation
11. PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots, smaller than the minimum allowed by the Zoning Code. No changes are proposed to the existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12. Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13. Semiannual Update on the Status of Capital Improvement Program Projects OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
4 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCIL
Special Meeting
Monday, May 01, 2023
Council Chambers & Hybrid
5:00 PM
Budget Books Added
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Asian American, Native Hawaiian, and Pacific Islander Heritage Month 2023
SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)
1. Proclamation of May 2023 as Affordable Housing Month
2. Appointment of Applicants for Board and Commission Openings on the Human Relations Commission and Parks and Recreation Commission Public Comments CLOSED SESSION (5:10 ‐ 6:40 PM)
3. CLOSED SESSION
Review and Acceptance of Auditor’s Office Cybersecurity Assessment Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and Information Technology Director Darren Numoto
STUDY SESSION (6:40 ‐ 8:10 PM)
4. Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, Presentation AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:10 ‐ 8:30 PM)
CONSENT CALENDAR (8:30 ‐ 8:35 PM)
5. Approval of Minutes from April 17, 2023 Meeting
6. SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and New Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) Public Comment
6S. Supplemental Memo
7. Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8. Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1) Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐ Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31, 2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public Comments
9. Approval of Professional Services Contract Amendment Number 3 with Smart Energy Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of $1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10. Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24 Presentation
11. PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots, smaller than the minimum allowed by the Zoning Code. No changes are proposed to the existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12. Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13. Semiannual Update on the Status of Capital Improvement Program Projects OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
5 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection