CITY COUNCIL
ACTION MINUTES
Special Meeting
May 1, 2023
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: None
Absent: None
Special Orders of the Day
1. Proclamation of May 2023 as Affordable Housing Month
2. Appointment of Applicants for Board and Commission Openings on the Human Relations Commission and Parks and Recreation Commission
First round of voting for Human Relations Commission two (2) full terms ending 3/31/2026 Katie Causey: Stone, Kou, Lauing, Veenker, Burt, Lythcott-Haims Miles Goodman: Veenker, Lythcott-Haims
Mary Kate Stimmler: Tanaka
Amy Hsieh: Stone, Tanaka, Kou, Lauing
Daryl Savage: Burt
• Ca
ndidate Katie Causey receiving 6 votes is appointed to a full-term expiring March 31, 2026.
• Candidate Amy Hsieh receiving 4 votes is appointed to a full-term expiring March 31, 2026.
First
round of voting for Parks and Recreation Commission four (4) full terms ending 3/31/2026 Amanda Brown: Stone, Tanaka, Kou, Lauing, Burt, Lythcott-Haims, Veenker Bing Wei: Tanaka, Kou, Burt
Nanci Howe: Lythcott-Haims
Yudy Deng: Stone, Tanaka
Jeff LaMere: Veenker
DocuSign Envelope ID: B8908SH-9272-SJSU-0389-JSUSHEN89298
ACTION MINUTES
(Sp.) City Council Meeting
Action Minutes: 05/01/2023
Laura Granka: Tanaka, Lauing, Burt
Adriana Flores-Ragade:
Shani Kleinhaus: Stone, Kou, Lauing, Veenker
Sierra Peterson: Lythcott-Haims
Joy Oche: Stone, Kou, Lauing, Veenker, Burt, Lythcott-Haims • Candidate Amanda Brown receiving 7 votes is appointed to a full-term expiring March 31, 2026.
• Candidate Shani Kleinhaus receiving 4 votes is appointed to a full-term expiring March 31, 2026
• Candidate Joy Oche receiving 6 votes is appointed to a full-term expiring March 31, 2026.
No other Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A second round of voting was required for the final opening.
Se
cond round of voting for Parks and Recreation Commission one (1) full term ending 3/31/2026 Bing Wei: Kou, Tanaka, Lythcott-Haims
Nanci Howe:
Yudy Deng: Stone, Veenker
Jeff LaMere:
Laura Granka: Burt, Lauing
Adriana Flores-Ragade:
Sierra Peterson:
No other Candidate received a majority of votes required to be appointed to the full-term expiring March 31, 2026. A third round of voting is required for the final opening.
First round of voting for Human Relations Commission t wo (2) terms ending 3/31/2024 per ordinance 5583
• Miles Goodman: Stone, Veenker, Tanaka, Lythcott-Haims • Mary Kate Stimmler: Kou, Burt, Tanaka, Lythcott-Haims, Lauing • Daryl Savage: Kou, Stone, Veenker, Burt, Lauing
Ca
ndidates Daryl Savage and Mary Kate Stimmler receiving 5 votes is appointed to a partial- term expiring March 31, 2024.
DocuSign Envelope ID: B8908SH-9272-SJSU-0389-JSUSHEN89298
(Sp.) City Council Meeting
Action Minutes: 05/01/2023
ACTION MINUTES
Third round of voting for Parks and Recreation Commission one (1) full term ending 3/31/2026 Bing Wei: Burt, Kou, Tanaka, Lythcott-Haims
Yudy Deng: Stone, Lauing, Veenker
Laura Granka:
Candidate Bing Wei receiving 4 votes is appointed to the Parks and Recreation Commission full-term expiring March 31, 2026.
Closed Session
3. Review and Acceptance of Auditor’s Office Cybersecurity Assessment Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and Information Technology Director Darren Numoto
MOTION: Mayor Kou moved, seconded by Council Member Burt to go into Closed Session.
MOTION PASSED: 7-0
Council returned from Closed Session at 6:50 P.M.
Mayor Kou announced there were no announcements for the public.
Stu
dy Session
4. Fiscal Year 2024 Proposed Budget Study Session
Agenda Changes, Additions and Deletions
None
Public Comment
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Numbers 8, 9.
DocuSign Envelope ID: B8908SH-9272-SJSU-0389-JSUSHEN89298
ACTION MINUTES
(Sp.) City Council Meeting
Action Minutes: 05/01/2023
MOT
ION: Council Member Kou moved, seconded by Council Member Burt to approve Agenda Item Numbers 5-9
5. Approval of Minutes from April 17, 2023 Meeting
6. SECOND READING: Adoption of a Park Improvement Ordinance 5487 for Renovations and New Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7-0)
7. Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8. Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1) Program Management, Network Operations, and Technical Support for Fiber- to-the- Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31, 2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund
9. Approval of Professional Services Contract Amendment Number 3 with Smart Energy Systems, Inc (S18165157) to add $68 4,023 for a New Total Not -to-Exceed Amount of $1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU MOTION PASSES ITEMS 5-7: 7-0
MOTION PASSES ITEMS 8, 9: 6-1, Tanaka no
City Manager Comments
Action Items
10. Adoption of the Community Development Block Grant (CDBG) FY2023 -24 Annual Action Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023-24 MOTION: Council Member Stone moved, seconded by Council Member Lythcott-Haims to:
1. Adopt the draft Fiscal Year 2023 -2024 Annual Action Plan (Attachment A) and the associated resolution (Attachment B) allocating Community Development Block Grant (CDBG) funding for Fiscal Year 2023-24;
2. Authorize the City Manager to execute the Fiscal Year 2023 -24 CDBG application to fund the Fiscal Year 2023-24 Annual Action Plan and any other necessary documents DocuSign Envelope ID: B8908SH-9272-SJSU-0389-JSUSHEN89298
ACTION MINUTES
(Sp.) City Council Meeting
Action Minutes: 05/01/2023
concerning the application, and to otherwise bind the City with respect to the applications and commitment of funds; and
3. Authorize staff to submit the Fiscal Year 2023 -24 Annual Action Plan (Attachment A) to U.S. Department of Housing and Urban Development (HUD) by the May 15, 2023, deadline.
MOTION PASSED: 7-0
11. PUBL
IC HEARING / QUASI -JUDICIAL. 2147 Yale Street [22PLN -00374]: Recommendation on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots, smaller than the minimum allowed by the Zonin g Code. No changes are proposed to the existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning District: RND (NP) Two Unit Multiple-Family Residential District, Neighborhood Preservation Overlay.
MOTION: Council Member Tanaka moved, s eco nded by Council Member Lythcott-Haims to appro
ve the item and direct staff to add a condition of approval that a ny further development or alterations to the property would be prohibited.
SUBSTITUTE MOTION: Vice Mayor Stone moved, seconded by Council Member Lauing to accept the staff and PTC recommendation to deny the project.
MOTION PASSED
: 5-1, Tanaka no, Kou Recused
Council Member Questions, Comments and Announcements
Adjournment: The meeting was adjourned at 10:38 P.M.
APPROVED:
____________________
ATTEST:
____________________
City Clerk Mayor
DocuSign Envelope ID: B8908SH-9272-SJSU-0389-JSUSHEN89298
(Sp.) City Council Meeting
Action Minutes: 05/01/2023
ACTION MINUTES
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the offici al records of both Council and committee proceedings. These recordings are availa ble on the City’s
website.
DocuSign Envelope ID: B8908SH-9272-SJSU-0389-JSUSHEN89298 Certificate Of Completion
Status: CompletedEnvelope Id: QB8908SH9272SJSU0389JSUSHEN8929 Subject: DocuSign: Action Minutes
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Certificate Pages: 2 Initials: 0 Vinhloc Nguyen
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
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IP Address: 199.33.32.254
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5/2/2023 3:24:41 PM
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Lydia Kou
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Council Member
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Lesley Milton
[email protected]
City Clerk
City of Palo Alto
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