Agenda packet — Palo Alto City Council, August 7, 2023 (part 2 of 2)

 Housing Element for resubmittal to HCD (CONSULTANT will resubmit electronically but assumes the CITY will be responsible for the printing of any hard copies and mailing to HCD) Amendment No. 1 - Task H.5 - Adoption of Housing Element Update (New) CONSULTANT will attend five public hearings, to adopt the Housing Element. If desired, CONSULTANT will make a presentation summarizing HCD’s comments and proposed revisions. For budgeting purposes, we have assumed virtual attendance at all meetings. CONSULTANT attend additional meetings or hearings in accordance with approved fee schedule within the Not to Exceed authority of contract. CONSULTANT will with CITY to use contingency or cost savings from other tasks. After adoption, the Housing Element must be submitted to HCD for review within 30 days.

Deliverables
 Attendance and presentation support at five public hearings Amendment No. 1 - Task H.6 - HCD Review #2 (New)
Following HCD’s review of the Adopted Housing Element, CONSULTANT will work to address HCD comments, will communicate with HCD, and will facilitate review of the revisions. All revisions made to the Draft Housing Element will be shown as tracked changes.

Throughout the HCD review process, the CONSULTANT and VTA team will maintain contact with HCD staff via email and phone calls regarding the CITY’s progress, key issues to be addressed, and alternative approaches to compliance. This task includes two hours of virtual meetings with CITY staff to address comments that require local knowledge and CITY feedback. CONSULTANT will coordinate with HCD staff for clarification and guidance as needed.

Deliverables
 Cover letter summarizing changes, to be included as part of resubmittal package  Housing Element for resubmittal to HCD (CONSULTANT will resubmit electronically but assumes the CITY will be responsible for the printing of any hard copies and mailing to HCD) Amendment No. 1 - Task H.7 - HCD Review #3 (New)
Following HCD’s review of the Adopted Housing Element, we will work to address HCD comments, will communicate with HCD, and will facilitate review of the revisions. All revisions made to the Draft Housing Element will be shown as tracked changes.

Deliverables
 Cover letter summarizing changes, to be included as part of resubmittal package  Housing Element for resubmittal to HCD (Rincon will resubmit electronically but assumes the City will be responsible for the printing of any hard copies and mailing to HCD) DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9
Attachment A - Rincon
Consultants, C21181034
Amendment No. 1
Item 9: Staff Report Pg. 29 Packet Pg. 107 of 285
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I. Project Management
Project Management
Ms. Acosta will serve as the main point of contact with the City and track the project schedule and budget to ensure that we stay within their respective parameters. As Project Manager, she will regularly communicate with the City via telephone and email and will proactively identify any potential issues that arise. If issues arise that may affect the project schedule or budget, Rincon will immediately communicate this to the City and determine a mutually agreeable course of action for resolution. The Project Manager and the Principal in Charge will help ensure quality control by reviewing all work products before they are sent to the City. As part of this assignment, Ms. Acosta and/or our Housing Team lead, Ms. Weatherby, will participate in and/or conduct bi-weekly check-in conference calls with City staff, and pertinent consultant team members as needed, to review project statuses, milestones, and project needs and concerns. We have found such meetings to be essential in ensuring timely project execution.

Through these regular check-in calls, we will proactively identify project issues, immediately bring those issues to the attention of city staff, identify potential solutions, and coordinate with city staff as to the best course of action. Topics at these meetings may include any aspect of the project, e.g. public outreach, housing inventory assessment, document preparation, and CEQA.

Amendment No. 1 - Project Management
The extended process and lengthened project schedule have required more project management and administrative time than included in our original City of Palo Alto and previously amended budget. The typical time needed to track the project and related issues and coordinate with City staff and internally increases commensurate with the overall project timeline. The original schedule assumed a project completion date of March 2023. The extended schedule will result in the need for additional project management services over an estimated 9-month period.

Amendment No. 1 - Task J: Add Services: Housing Element Review (New) SUBCONSULTANT, VTA, to review HCD comment letters sent to other Santa Clara County jurisdictions and conduct and analysis and propose changes to the CITY’s draft Housing Element with the intent to minimize the number of HCD correction comments to Palo Alto’s Housing Element. CITY anticipates a review of the AFHH and programs will be prioritized and VTA would provide direct edits where feasible and engage City staff where input is needed to implement policy changes. Prepare an AFHH matrix, if needed.

DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9
Attachment A - Rincon
Consultants, C21181034
Amendment No. 1
Item 9: Staff Report Pg. 30 Packet Pg. 108 of 285
Vers.: Aug. 5, 2019

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EXHIBIT B
SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY.

Milestones Status

1. TASK A: COMMUNITY ENGAGEMENT PROGRAM DEVELOPMENT
Task A.1 Kick off Mtg and Community Engagement Plan
Task A.2 Community Workshops and Working Group Meetings Task A.3 Public Meetings
Task A.4 Other Outreach
Task A.5 Online Engagement
Completed
Completed
Completed
Completed
Ongoing

2. TASK B: HOUSING ELEMENT REVIEW AND ASSESSMENT
Task B.1 Document Review
Task B.2 Review and Evaluation of Current Housing Element Completed
Completed

3. TASK C: HOUSING ELEMENT COMPONENTS
Task C.1 Housing Resources and Opportunities
Task C.2 Housing Constraints
Task C.3 Housing Inventory of Sites Analysis
Task C.4 Housing Needs Assessment
Task C.5 Goals, Policies, and Implementing Programs
Completed
Completed
Completed
Completed
Completed

4. TASK D: REFINE VTA TRAFFIC DEMAND MODEL Completed

5. TASK E: UPDATES TO OTHER COMPREHENSIVE PLAN ELEMENTS Task E.1 Recommendations Memo
Task E.2 Comprehensive Plan Amendments
Completed
Completed

6. TASK F: ZONING CODE AMENDMENTS
Task F.1 Rezoning
Task F.2 Draft Ordinance
Completed
Completed

7. TASK G: ENVIRONMENTAL REVIEW
Task G.1 Environmental Assessments
Task G.2 Notice of Preparation and Scoping Meeting
Task G.3 Preparation of a 15162 Initial Study
Task G.4 Administrative Draft Supplemental EIR
Task G.5 Draft Supplemental EIR
Completed
Completed
Completed
Completed
Completed
DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9
Attachment A - Rincon
Consultants, C21181034
Amendment No. 1
Item 9: Staff Report Pg. 31 Packet Pg. 109 of 285
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Task G.6 Final Supplemental EIR Preparation (contingent on comments received)
Completed

8. TASK H: PREPARE UPDATES FOR HCD REVIEW AND

CERTIFICATION
Task H.1 Administrative Draft Housing Element
Task H.2 Public Review Draft Housing Element
Task H.2.1 - Draft Housing Element for HCD Submittal (Amendment No. 1)
Task H.3 Final Draft Housing Element
Task H.4 HCD Certification (Amendment No. 1)
Task H.5 - Adoption of Housing Element Update (Amendment No. 1)
Task H.6 - HCD Review #2 (Amendment No. 1)
Task H.7 - HCD Review #3 (Amendment No. 1)
Completed
Completed
Completed
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing

9. Task I. Program Management Ongoing

10. TASK J: Add Services: Housing Element Review Completed Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.)
The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement.

DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9
Attachment A - Rincon
Consultants, C21181034
Amendment No. 1
Item 9: Staff Report Pg. 32 Packet Pg. 110 of 285
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EXHIBIT C
COMPENSATION, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below.

CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement.

CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY.

BUDGET SCHEDULE

TASKS NOT TO EXCEED
AMOUNT
Task A: Community Engagement Program $85,868
Task B: Housing Element Review and Assessment $10,993
Task C: Housing Element $101,208
Task D: Refine VTA Traffic Demand Model $23,670
Task E: Updates to Other Comprehensive Plan Elements $21,038 Task F: Zoning Code Amendments $19,044
Task G: Environmental Documents $186,845
Task H: Prepare and Finalize Housing Element $43,747
Task I: Project Management $30,914
Sub-total of Services (Tasks A-I): $523,327
Sub-total for Reimbursable Expenses: $0
Total for Services and Reimbursable Expenses* $523,327
Additional Services (if any, per Section 4) $104,665
Maximum Total Compensation $627,993
DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9
Attachment A - Rincon
Consultants, C21181034
Amendment No. 1
Item 9: Staff Report Pg. 33 Packet Pg. 111 of 285
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Amendment No. 1
(Amended Task H thru J)
Task H.2.1 - Draft Housing Element for HCD Submittal $23,837 Task H.4 - HCD Review #1 $26,510
Task H.5 - Adoption of Housing Element Update $7,121
Task H.6 - HCD Review #2 $20,039
Task H.7 - HCD Review #3 $11,908
Task I - Project Management $32,965
Task J – Housing Element Review $11,204
Subtotal (Rincon) $133,584
Veronica Tam and Associates, Inc. (subconsultant – direct expense) $19,849 Amendment No. 1 Subtotal (Rincon + VTA) $153,433
Additional Services (10% Contingency) $15,343
Amendment No. 1 Services & Additional Services Subtotal $168,776 Original Contract Services & Reimbursable Subtotal Compensation $523,327 Original Contract Additional Service Subtotal $104,665
New Maximum Total Compensation $796,768
DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9
Attachment A - Rincon
Consultants, C21181034
Amendment No. 1
Item 9: Staff Report Pg. 34 Packet Pg. 112 of 285
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EXHIBIT C-1
SCHEDULE OF RATES, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
CONSULTANT’s schedule of rates is as follows:

POSITION HOURLY RATE
Principal I $202.40
Director I $202.40
Senior Supervisor II $188.60
Senior Professional II $175.00
Senior Professional I $147.20
Professional IV $145.00
Professional III $119.60
GIS/CADD Specialist II $115.00
Production Specialist $88.00
DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9
Attachment A - Rincon
Consultants, C21181034
Amendment No. 1
Item 9: Staff Report Pg. 35 Packet Pg. 113 of 285
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Office of Emergency Services
Meeting Date: August 7, 2023
Report #:2305-1415
TITLE
Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) (C24187696) in an Amount Not-to-Exceed $778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion Detection System (IDS) monitoring and notification services. CEQA status - not a project.

RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or their designee to execute a contract with Allied Universal Technology Services (AUTS) in an Amount Not-toExceed $778,275 for the period June 2, 2023 – June 30, 2028, to provide IDS monitoring and notification services.

BACKGROUND
In June 2018 the City of Palo Alto contracted with G4S (Contract number C18172456) to provide remote video monitoring of the four at-grade rail crossings in the City limits and to make notifications to public safety agencies when established criteria were observed. The current contract period ended on June 1, 2023.

ANALYSIS
The IDS became operational in September 2018 and has been in use since that time to monitor the four Caltrain at-grade crossings. This followed more than three years of monitoring efforts initially by volunteers then staffed by contracted staffing at roughly $xxx annually, which proved problematic for multiple reasons.

The four Caltrain rail crossings include Palo Alto Avenue, Churchill Avenue, W. Meadow Drive, and W. Charleston Road. Each crossing has six cameras with a combination of fixed, thermal and PTZ (pan, tilt, zoom) with the capability of viewing objects up to 1,000 feet in both north and south directions in variable light and weather conditions, and covers the area of the crossing and intersection with Alma Street. City fiber provides the backhaul of video imagery to a server system in the Palo Alto City Hall that is also used by the vendor at a remote monitoring center. A notification protocol is followed by the monitoring center operator to make Item 10
Item 10 Staff Report
Item 10: Staff Report Pg. 1 Packet Pg. 114 of 285
appropriate notifications to local public safety agencies when specific criteria are met (unsafe conditions).

The City of Palo Alto City Council approved the IDS system in June 2017 when they authorized the design and construction of the CalTrain Corridor Video Management System Installation capital project (PE-18001). (CMR Staff Report #8065)1.

In December 2019, G4S rebranded post-merger under the name Allied Universal Technology Services.

Starting in fiscal year 2021 OES began reporting on the number of annual reported incidents within the Caltrain right of way. Data was recorded starting in FY 2020, the table below is an output of published metrics in FY2020-2022. This measure provides the number of incidents reported to by the third party under contract.

FY 2020 FY2021 FY2022 FY23
Annual Incidents 110 57 68 25
The contractor is responsible for 24/7/365 monitoring and notifications. In the event of the system detecting an intrusion or other unsafe condition (such as a car stalled on the tracks), the contractor notifies the responsible public safety agency (San Mateo County Sheriff) to take immediate action, such as stopping trains. The contractor also notifies the City of Palo Alto 911 Communications Center who dispatches City of Palo Alto resources to respond. The contractor may also activate on-site audio warnings if applicable. City of Palo Alto staff review incident reports for any actionable recommendations. Allied Universal Technology Services has properly performed the required services in the current term.

Bid Process
On 10 April, 2023, the City issued a notice inviting formal bids under RFP 187696, Intrusion Detection System (IDS) Monitoring & Notifications. A Pre-proposal Teleconference was conducted with three providers in attendance: Allied Universal Technology Services, Siemens Industries, and Garcia’s Private Security. Allied Universal Technology Services provided the only bid to the City for this RFP. The City evaluated the proposal for completeness and alignment with the services requested, based on the responsive proposal, performance, and experience, the City recommends award of a contract with Allied Universal Technology Services.

Subsequent to the bid process, OES staff reached out to potential bidders that did not submit proposals to inquire as to why they decided not to participate. No responses were received. 1 City of Palo Alto Staff Report #8065 at https://www.cityofpaloalto.org/files/assets/public/agendas-minutesreports/reports/city-manager-reports-cmrs/year-archive/2017/id-8065-caltrain.pdf Item 10
Item 10 Staff Report
Item 10: Staff Report Pg. 2 Packet Pg. 115 of 285
Intrusion Detection System (IDS) monitoring and notification services.

Proposed Length of Project 5 years
Number of Bids Mailed to Contractors 6
Number of Websites 1 (City’s eprocurement portal, PlanetBids) Total Days to Respond to Bid 21
Optional Pre-Bid Meeting May 20, 2021 at 9:30 A.M.
# of Company Attendees at Pre-Bid Meeting 3
Number of Bids Received: 1
Bid Price Range $778,275
The five-year cost in this agreement (61 months) is for $778,275. The previous 5-year contract (60 months) was awarded to G4S at a cost of $600,000 which did not include any annual increase in contract cost during the term. This agreement differs as costs increase each year as detailed in Exhibit C of the contract, and it includes an additional month of services to align with the City’s fiscal year. This cost escalation is in line with standard inflation expectations.

FISCAL/RESOURCE IMPACT
The total five-year and one month cost of the contract is $778,275. The first-year amount of $144,040 is anticipated to be available in the OES operating budget in Fiscal Year 2024 pending the City Council adoption of the FY 2024 Operating budget, scheduled for June 19, 2023. Future year funding is subject to Council approval as part of the annual budget process.

STAKEHOLDER ENGAGEMENT
No stakeholder engagement was conducted for this contracting action. OES involved members of the Police and Utilities departments in the RFP evaluation.

ENVIRONMENTAL REVIEW
The recommendation in this report does not constitute a project requiring review under the California Environmental Quality Act (CEQA) since there is no potential for a direct or reasonably foreseeable indirect physical change in the environment. Council’s prior approval of the IDS system was determined exempt from CEQA review under Class 1 of the CEQA guidelines as repair, maintenance, and/or minor alteration of existing facilities.

ATTACHMENTS
Attachment A: Allied Universal Technology Services Contract C24187696 APPROVED BY:

Ken Dueker, Director Office of Emergency Services
Item 10
Item 10 Staff Report
Item 10: Staff Report Pg. 3 Packet Pg. 116 of 285
Professional Services
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CITY OF PALO ALTO CONTRACT NO. C24187696

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF PALO ALTO AND UNIVERSAL PROTECTION SECURITY SYSTEMS LP dba

ALLIED UNIVERSAL TECHNOLOGY SERVICES
This Agreement for Professional Services (this “Agreement”) is entered into as of the 2nd day of June, 2023 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and UNIVERSAL PROTECTION SECURITY SYSTEMS dba ALLIED UNIVERSAL TECHNOLOGY SERVICES , a California Limited Partnership, located at 2301 Armstrong Street, Suite 101, Livermore, CA 94551 (“CONSULTANT”).

The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference:

RECITALS
A. CITY intends to issue a contract to monitor video intrusion detection system at four Caltrain rail crossings (“Project”) and desires to engage a consultant to provide 24-hour remote monitoring and notification services in connection with the Project (the “Services”, as detailed more fully in Exhibit A).

B. CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services.

C. CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled “SCOPE OF SERVICES”.

NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows:

SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY.

SECTION 2. TERM.

The term of this Agreement shall be from the effective date shown above through June 30, 2028 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.

SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled “SCHEDULE OF PERFORMANCE”. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
Attachment A - Allied
Universal Technology
Services Contract
C24187696
Item 10: Staff Report Pg. 4 Packet Pg. 117 of 285
Professional Services
Rev. Dec.15, 2020

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timely manner based upon the circumstances and direction communicated to the CONSULTANT.

CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT.

The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY.

SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT’s schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY’s Project Manager at the address specified in Section 13 (Project Management) below. CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice.

SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances.

SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services.

SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions.

DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
Attachment A - Allied
Universal Technology
Services Contract
C24187696
Item 10: Staff Report Pg. 5 Packet Pg. 118 of 285
Professional Services
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SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds the CITY’s stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY.

SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Services requested by CITY under this Agreement.

CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers’ compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT’s performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT’s provision of the Services only, and not as to the means by which such a result is obtained.

SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties.

SECTION 12. SUBCONTRACTING.

Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors.

Option B: Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that subcontractors may be used to complete the Services. The subcontractors authorized by CITY to perform work on this Project are:

CONSULTANT shall be responsible for directing the work of any subcontractors and for any DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
Attachment A - Allied
Universal Technology
Services Contract
C24187696
Item 10: Staff Report Pg. 6 Packet Pg. 119 of 285
Professional Services
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compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee.

SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Eric Hinderliter as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day-to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Servicesin an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property.

CITY’s Project Manager is Nathan Rainey, Police Department, Office of Emergency Services Division, 250 Hamilton Ave., Palo Alto, CA, 94301, Telephone: (650) 617-3197, Email:

[email protected]. CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time.

SECTION 14. OWNERSHIP OF MATERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work product pursuant to this Agreement are vested in CITY, and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY. Neither CONSULTANT nor its subcontractors, if any, shall make any of such work product available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services.

SECTION 15. AUDITS. CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT’s records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor). CONSULTANT further agrees to maintain and retain accurate books and records in accordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later.

SECTION 16. INDEMNITY.

16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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“Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party.

16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement.

16.3. The acceptance of CONSULTANT’s Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement.

SECTION 16.A. LIMITATION OF LIABILITY.

16.A.1. LIMITATION OF LIABILITY OF CONSULTANT. NOTWITHSTANDING ANY

OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT SHALL CONSULTANT BE LIABLE TO CITY,

REGARDLESS OF WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR SPECIAL,

CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES OR FOR ANY LOSS OF PROFIT OR LOSS

OF BUSINESS BY CITY, EVEN IF CONSULTANT HAS BEEN ADVISED OF THE POSSIBILITY OF ANY SUCH POTENTIAL CLAIM, LOSS OR DAMAGE. EXCEPT AS PROVIDED IN THE IMMEDIATELY

FOLLOWING SENTENCE, IN NO EVENT SHALL THE TOTAL AGGREGATE LIABILITY UNDER THIS

AGREEMENT OF CONSULTANT TO CITY EXCEED THE DOLLAR AMOUNT PROVIDED FOR IN SECTION 4 (“NOT TO EXCEED COMPENSATION”) OF THIS AGREEMENT.

CONSULTANT'S LIABILITY LIMIT SET FORTH HEREIN SHALL NOT APPLY TO (1) DAMAGES CAUSED BY CONSULTANT'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, (2)

CONSULTANT'S OBLIGATIONS TO INDEMNIFY AND DEFEND CITY PURSUANT TO SECTION 16 (“INDEMNIFICATION”) OF THIS AGREEMENT, (3) LIMIT CLAIMS OR GENERAL DAMAGES THAT FALL WITHIN THE INSURANCE COVERAGE OF THIS AGREEMENT, (4) STATUTORY DAMAGES, AND (5) WRONGFUL DEATH CAUSED BY CONSULTANT.

16.A.2. LIMITATION OF LIABILITY OF CITY. CITY’S PAYMENT OBLIGATIONS

UNDER THIS AGREEMENT SHALL BE LIMITED TO THE PAYMENT OF THE COMPENSATION PROVIDED FOR IN SECTION 4 (“NOT TO EXCEED COMPENSATION”) OF THIS AGREEMENT.

NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT SHALL CITY

BE LIABLE, REGARDLESS OF WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR

ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING, BUT NOT

LIMITED TO, LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE
SERVICES PERFORMED IN CONNECTION WITH THIS AGREEMENT.

SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy.

SECTION 18. INSURANCE.

18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled “INSURANCE REQUIREMENTS”. CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies.

18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above.

18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days’ prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement.

18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired.

SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.

19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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discontinue its performance of the Services on the effective date in the notice of suspension or termination.

19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY.

19.3. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials).

19.4. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 16.A, 17, 19.3, 19.4, 19.5, 20, 25, 27, 28, 29 and 30.

19.5. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers).

SECTION 20. NOTICES.

All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows:

To CITY: Office of the City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303
With a copy to the Purchasing Manager
To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement.

CONSULTANT shall provide written notice to CITY of any change of address.

SECTION 21. CONFLICT OF INTEREST.

21.1. In executing this Agreement, CONSULTANT covenants that it presently DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services.

21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest.

CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises.

21.3. If the CONSULTANT meets the definition of a “Consultant” as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time.

SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA.

22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section

2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment.

22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act (“ADA”), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement.

SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements:
(a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office.
(c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed.

SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE.

CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060.

SECTION 25. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement.

SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS.

26.1. This Project is not subject to prevailing wages and related requirements. CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract:
(1) is not a public works contract;
(2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j).

SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”.

This Project is not a 9204 Public Works Project.

SECTION 28. CONFIDENTIAL INFORMATION.

28.1. In the performance of this Agreement, CONSULTANT may have access to CITY’s Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose.

CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information.

Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT’s obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement.

28.2. “Confidential Information” means all data, information (including without limitation “Personal Information” about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT’s possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY.

28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order.

28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq., as applicable, as amended from time to time.

28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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Information on CONSULTANT.

28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions.

SECTION 29. MISCELLANEOUS PROVISIONS.

29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions.

29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California.

29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys’ fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties.

29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time.

29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect.

29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT’s proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT’s proposal (if any), the exhibits shall control.

29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement.

29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement.

29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement.

SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein:

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EXHIBIT A: SCOPE OF SERVICES
EXHIBIT C: COMPENSATION
EXHIBIT D: INSURANCE REQUIREMENTS
EXHIBIT E: INFORMATION PRIVACY POLICY
EXHIBIT F: CYBERSECURITY TERMS AND CONDITIONS

THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED.

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CONTRACT NO. C24187696 SIGNATURE PAGE
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written.

CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:

City Attorney or designee

UNIVERSAL PROTECTION SECURITY
SYSTEMS LP dba ALLIED UNIVERSAL

TECHNOLOGY SERVICES
Officer 1
By:

Name:

Title:

Officer 2
By:

Name:

Title:

DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 President
Carey Boethel
David Buckman
EVP and General Counsel
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EXHIBIT A

SCOPE OF SERVICES
CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. 1.0 PROJECT OVERVIEW
Consultant will provide software, to be run on City servers, to provide 24-hour remote monitoring of the video Intrusion Detection System (IDS) at four Peninsula Corridor Joint Powers Board (PCJPB)/Caltrain Corridor crossings in City. The four Caltrain rail crossings include Palo Alto Avenue, Churchill Avenue, W. Meadow Drive and W. Charleston Road. Each crossing has six cameras with a combination of fixed, thermal and PTZ (pan, tilt, zoom) with the capability of viewing objects up to 1,000 feet in both north and south directions in variable light and weather conditions, and also covers the area of the crossing and intersection with Alma Street. The Consultant’s software will allow the City to operate the video IDS installed by Consultant in order enable monitoring of the rail crossings as detailed herein, and Consultant will provide video monitoring services as detailed herein. This system currently uses an Avigilon software system for local monitoring.

2.0 GOVERNING STANDARDS AND CODES
During the monitoring of this project, Consultant shall comply with the following standards and codes:
 All applicable Local and State codes, regulations, rules and ordinances;  City’s Information Privacy Policy, SaaS Security Privacy Terms and Conditions, and Video Management System (VMS) Policies (each of which is hereby attached and incorporated into this Agreement by reference as though fully set forth herein); and  City’s Confidential Incident Notification Protocol administered by the Office of Emergency Services and the Police Department.

2.1 MONITORING SERVICES
Consultant shall provide highly qualified technical resources with substantial experience in field configuration, SureView Immix programming, IT/communications, video analytics configuration, incident management as well as event monitoring and response.

Consultant shall:
 Provide continuous monitoring services of the four PCIPB/Caltrain Corridor crossings in Palo Alto for sixty one months, with monitoring provided twenty-four hours a day, 7 days a week.  Utilize the existing Avigilon analytics event generated alerts validated from the MaRC.  Take action as described in the Incident Notification Protocol.  Utilize the Immix platform and adhere to current reporting standards and requirements.  Notify the City of any power failures, connectivity issues or other problems with the system.  Provide timely incident reports when required to the City of Palo Alto Office of Emergency Services.
 Maintain a UL listed and CASS five diamond certification Intelligent Security Operations Center (ISOC) during the term of this Agreement.

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 Engage the City’s Office of Emergency Services and the Police Department as appropriate to improve system performance.

2.2 Monitoring Assumptions
The City shall supply and maintain the internet service provider (ISP) network. The “network” is the ISP portion network owned or operated on behalf of the City that extends from City Hall to the outbound port on the border router and includes all redundant internet connectivity, bandwidth, routers, cabling and switches. Avigilon & Flir software integration to SureView Immix is current and stable.

2.3 Theory of Operation
Camera field of view images will be streamed to and recorded using the City’s in-house local Avigilon network video recording processes and storage system. The cameras are fitted with software designed to interface with the Avigilon ACC VMS such that rules may be created to identify certain conditions which might be indicative of persons at risk of being harmed by passing trains.

The analytic rules will create an alert event, and when an event is triggered by the analytics, the Allied Universal Monitoring and Response Center (MaRC), will receive an alarm event showing the circumstances in real time. Once validated as a positive alarm, the monitoring center agent will take action as described in the Incident Notification Protocol. This may include the use of the public address (PA) speaker system. The Avigilon multi-sensor analytic cameras overlooking the intersections and the wide-angle and Long Range FLIR thermal cameras looking north and south along the Caltrain right-of-way will drive the analytic alarm event triggers

2.4 Incident Report and Analytic Responsibilities
Allied Universal will use its event processing automation system, Immix as the foundation platform to provide the City with the level of surveillance services required to fulfill the scope of work. A web portal which has been set up for the City provides constant access to view incident review incident types and outcomes.

An incident report will be created on all incidents meeting the criteria provided by the City of Palo Alto and agreed to by Allied Universal. The report shall contain still photos and a comprehensive audit trail of all actions related to the incident. Reports are generated through the use of the security automation platform. Incident reports shall be created immediately following an incident and available via the web portal. Additional information shall be added to the report as the monitoring center receives additional information.

Customer reporting shall be available on the security platform to meet the City’s preferences. A database of incidents shall be compiled to allow the City the ability to identify trends and optimize the safety and security programs.

2.5 Terms and Definitions
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1. “Beneficial Use” means substantial availability of the Monitoring Services, except for minor adjustments and corrections.

2. “In-Service Date” means the date on which Beneficial Use is available to the City.

3. “Listed Event(s)” means the specific scenarios that direct AUTS response to alarm events that are listed in this Scope of Work.

4. “Monitoring Facility” means AUTS’ location(s) (including those of its subcontractors) which receive City’s data, images, videos and/or signals.

5. “Services” means the services (including software used in the performance of the services) provided to City as detailed in this Agreement.

6. “System” means the “24-hour remote monitored video Intrusion Detection System (IDS) at four PCJPB/Caltrain Corridor crossings in City.”
i. After the In-Service Date, City agrees to
(a) not to make any change which impair or to otherwise affect the transmission of data, images, videos, and/or signals from the System to the Monitoring Facility; (b) to repair; service and/or to assure the proper operation of any other property, equipment, system, or device of City associated with or connected to the System; (c) to provide necessary electrical power at the sites; (d) provide necessary network services for the sites;
(e) to regularly test and set the System, understanding that the sensitivity and area of coverage of space protection devices may change, that the Monitoring Facility is unable to detect such changes unless the City notifies AUTS in writing and accordingly, and that tests in the area(s) of such coverage area necessary to ensure adequate System operation; (f) to not interfere with the effectiveness of the transmission of data, images, videos, and/or signals to the Monitoring Facility and/or the recording of images and/or videos by the System; (g) to secure, at its own cost and expense, whatever permission or licenses are necessary from the authorities having jurisdiction (including Utility companies) to transmit data, images, videos, and signals from the System to the Monitoring Facility and otherwise receive Services; and (h) to use the System properly and to follow associated instructions. ii. The City acknowledges and agrees that AUTS may record images, videos, wire and oral transmissions or communications in connection with AUTS’ performance of the Services and the City hereby authorizes and consents (on behalf of itself and its employees, agents and other representatives) to AUTS intercepting, recording, retrieving, reviewing, copying disclosing and otherwise using the contents of all telephone, video, wire, oral, electronic and other forms of transmission or communications to which the City and its employees, agents and other representatives are parties in each case solely in connection with AUTS’ performance of the Services under this Agreement.
iii. AUTS shall monitor data, images, videos and signals in accordance with this scope of work. If the Monitoring Facility receives an alarm signal, image and/or video from the System that qualifies as a Listed Event (as defined below), AUTS shall respond as set forth below to the Listed Event within a reasonable period of time under the circumstances. AUTS may, in its discretion, verify any data, DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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alarm signal, image or video by telephone or otherwise before notifying emergency personnel.

Contractor has no obligation to respond to any signals and/or subjective interpretations of images or videos received by the Monitoring Facility which are not Listed Events or to take any actions which are not expressly set forth in this scope.
iv. City acknowledges that the data, images, videos, and signals from the System are transmitted to the Monitoring Facility using the City and/or third-party equipment, regular telephone or network services and internet service which are wholly beyond the control of AUTS. City acknowledges and agrees that images, videos and signals transmitted by the System will not be received by the Monitoring Facility during any disruption, interference, malfunction, or other non-performance of any such equipment and/or services. City acknowledges and agrees that AUTS shall bear no responsibility or liability for any actual or claimed damages incurred as a direct or indirect result of such outages of such applications, equipment, and/or services not caused by the fault of AUTS. v. Under no circumstance shall AUTS be liable for any fees assessed with respect to the occurrence of any false alarm not caused by AUTS.
vi. AUTS does not represent or warrant that the monitoring services shall prevent any loss by burglary, holdup, fire or otherwise, or that the services shall in all cases provide the protection for which they are intended.
vii. The City shall provide AUTS reasonable access to the sites and the System in order to perform the Services, including, by way of example, testing, servicing and monitoring of any equipment or components.

Monitoring Services – Service Level Agreements: “Listed Event(s)” means the specific scenarios that direct G4S response to alarm events that are listed in the Scope of Work.

Monitoring Service is required along with Remote Monitoring Center for access to other services. Required availability for these Monitoring Services if 95% percent uptime, not counting planned maintenance time. The 95% percent availability metric will be measured by a rolling six-month period. Reports of availability “uptime” will be sent on a quarterly basis to the Project Manager.

3.0 Kick-off Meeting
Vendor shall hold a “start of service period” meeting to review contract documents, confirm system and network design, confirm monitoring services and notification protocols, and other items requiring immediate attention. Prior to the kickoff, vendor will coordinate with the City on the agenda and logistics for this meeting.

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EXHIBIT C

COMPENSATION
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below.

BUDGET SCHEDULE NOT TO EXCEED AMOUNT
Task 1
((Monitoring Year 1))
$144,040
Task 2
(Monitoring Year 2)
$148,356.00
Task 3
(Monitoring Year 3)
$152,828.00
Task 4
(Monitoring Year 4)
$157,404.00
Task 5
(Monitoring Year 5+ last month)
$175,647.33
Sub-total for Services $778,275.33
Reimbursable Expenses (if any) $0
Total for Services and Reimbursable Expenses $778,275.33 Additional Services (if any, per Section 4) $0
Maximum Total Compensation $778,275.33
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REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder.

Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00.

A. Travel outside the San Francisco Bay Area, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses.

All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information.

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EXHIBIT D

INSURANCE REQUIREMENTS

CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE

CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.

AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN.

REQUIRED TYPE OF COVERAGE REQUIREMENT

MINIMUM LIMITS
EACH

OCCURRENCE AGGREGATE
YES
YES
WORKER’S COMPENSATION
EMPLOYER’S LIABILITY

STATUTORY

STATUTORY STATUTORY STATUTORY

YES GENERAL LIABILITY, INCLUDING

PERSONAL INJURY, BROAD FORM

PROPERTY DAMAGE BLANKET

CONTRACTUAL, AND FIRE LEGAL

LIABILITY

BODILY INJURY

PROPERTY DAMAGE

BODILY INJURY & PROPERTY
DAMAGE COMBINED.
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
BODILY INJURY $1,000,000 $1,000,000
- EACH PERSON $1,000,000 $1,000,000
YES AUTOMOBILE LIABILITY, - EACH OCCURRENCE $1,000,000 $1,000,000

INCLUDING ALL OWNED, HIRED,
NON-OWNED PROPERTY DAMAGE $1,000,000 $1,000,000
BODILY INJURY AND PROPERTY $1,000,000 $1,000,000

DAMAGE, COMBINED

YES PROFESSIONAL LIABILITY,

INCLUDING, ERRORS AND

OMISSIONS, MALPRACTICE (WHEN

APPLICABLE), AND NEGLIGENT

PERFORMANCE
ALL DAMAGES $1,000,000
YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST

AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM

OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.

I. INSURANCE COVERAGE MUST INCLUDE:

A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY.

II. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS:

A. PRIMARY COVERAGE

WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED,

INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR

CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.

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B. CROSS LIABILITY

THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER

THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE

INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE

INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.

C. NOTICE OF CANCELLATION

1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON

OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.

2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.

EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL:

HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 OR
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EXHIBIT E

INFORMATION PRIVACY POLICY

POLICY STATEMENT
The City of Palo Alto (the “City”) strives to promote and sustain a superior quality of life for persons in Palo Alto. In promoting the quality of life of these persons, it is the policy of the City, consistent with the provisions of the California Public Records Act, California Government Code §§ 6250 – 6270, to take appropriate measures to safeguard the security and privacy of the personal (including, without limitation, financial) information of persons, collected in the ordinary course and scope of conducting the City’s business as a local government agency.

These measures are generally observed by federal, state and local authorities and reflected in federal and California laws, the City’s rules and regulations, and industry best practices, including, without limitation, the provisions of California Civil Code §§ 1798.3(a), 1798.24, 1798.79.8(b), 1798.80(e), 1798.81.5, 1798.82(e), 1798.83(e)(7), and 1798.92(c). Though some of these provisions do not apply to local government agencies like the City, the City will conduct business in a manner which promotes the privacy of personal information, as reflected in federal and California laws. The objective of this Policy is to describe the City’s data security goals and objectives, to ensure the ongoing protection of the Personal Information, Personally Identifiable Information, Protected Critical Infrastructure Information and Personally Identifying Information of persons doing business with the City and receiving services from the City or a third party under contract to the City to provide services. The terms “Personal Information,” “Protected Critical Infrastructure Information”, “Personally Identifiable Information” and “Personally Identifying Information” (collectively, the “Information”) are defined in the California Civil Code sections, referred to above, and are incorporated in this Policy by reference.

PURPOSE
The City, acting in its governmental and proprietary capacities, collects the Information pertaining to persons who do business with or receive services from the City. The Information is collected by a variety of means, including, without limitation, from persons applying to receive services provided by the City, persons accessing the City’s website, and persons who access other information portals maintained by the City’s staff and/or authorized third-party contractors. The City is committed to protecting the privacy and security of the Information collected by the City. The City acknowledges federal and California laws, policies, rules, regulations and procedures,
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and industry best practices are dedicated to ensuring the Information is collected, stored and utilized in compliance with applicable laws.

The goals and objectives of the Policy are: (a) a safe, productive, and inoffensive work environment for all users having access to the City’s applications and databases; (b) the appropriate maintenance and security of database information assets owned by, or entrusted to, the City; (c) the controlled access and security of the Information provided to the City’s staff and third party contractors; and (d) faithful compliance with legal and regulatory requirements.

SCOPE
The Policy will guide the City’s staff and, indirectly, third party contractors, which are by contract required to protect the confidentiality and privacy of the Information of the persons whose personal information data are intended to be covered by the Policy and which will be advised by City staff to conform their performances to the Policy should they enjoy conditional access to that information.

CONSEQUENCES
The City’s employees shall comply with the Policy in the execution of their official duties to the extent their work implicates access to the Information referred to in this Policy. A failure to comply may result in employment and/or legal consequences.

EXCEPTIONS
In the event that a City employee cannot fully comply with one or more element(s) described in this Policy, the employee may request an exception by submitting Security Exception Request.

The exception request will be reviewed and administered by the City’s Information Security Manager (the “ISM”). The employee, with the approval of his or her supervisor, will provide any additional information as may be requested by the ISM. The ISM will conduct a risk assessment of the requested exception in accordance with guidelines approved by the City’s Chief Information Officer (“CIO”) and approved as to form by the City Attorney. The Policy’s guidelines will include at a minimum: purpose, source, collection, storage, access, retention, usage, and protection of the Information identified in the request. The ISM will consult with the CIO to approve or deny the exception request. After due consideration is given to the request, the exception request disposition will be communicated, in writing, to the City employee and his or her supervisor. The approval of any request may be subject to countermeasures established by the CIO, acting by the ISM.

MUNICIPAL ORDINANCE
This Policy will supersede any City policy, rule, regulation or procedure regarding information privacy.

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RESPONSIBILITIES OF CITY STAFF
A. RESPONSIBILITY OF CIO AND ISM
The CIO, acting by the ISM, will establish an information security management framework to initiate and coordinate the implementation of information security measures by the City’s government.

The City’s employees, in particular, software application users and database users, and, indirectly, third party contractors under contract to the City to provide services, shall by guided by this Policy in the performance of their job responsibilities.

The ISM will be responsible for: (a) developing and updating the Policy, (b) enforcing compliance with and the effectiveness of the Policy; (c) the development of privacy standards that will manifest the Policy in detailed, auditable technical requirements, which will be designed and maintained by the persons responsible for the City’s IT environments; (d) assisting the City’s staff in evaluating security and privacy incidents that arise in regard to potential violations of the Policy; (e) reviewing and approving department-specific policies and procedures which fall under the purview of this Policy; and (f) reviewing Non-Disclosure Agreements (NDAs) signed by third party contractors, which will provide services, including, without limitation, local or ‘cloud-based’ software services to the City.

B. RESPONSIBILITY OF INFORMATION SECURITY STEERING COMMITTEE The Information Security Steering Committee (the “ISSC”), which is comprised of the City’s employees, drawn from the various City departments, will provide the primary direction, prioritization and approval for all information security efforts, including key information security and privacy risks, programs, initiatives and activities. The ISSC will provide input to the information security and privacy strategic planning processes to ensure that information security risks are adequately considered, assessed and addressed at the appropriate City department level.

C. RESPONSIBILITY OF USERS
All authorized users of the Information will be responsible for complying with information privacy processes and technologies within the scope of responsibility of each user.

D. RESPONSIBILITY OF INFORMATION TECHNOLOGY (IT) MANAGERS The City’s IT Managers, who are responsible for internal, external, direct and indirect connections to the City’s networks, will be responsible for configuring, maintaining and securing the City’s IT networks in compliance with the City’s information security and privacy DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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policies. They are also responsible for timely internal reporting of events that may have compromised network, system or data security.

E. RESPONSIBILITY OF AUTHORIZATION COORDINATION
The ISM will ensure that the City’s employees secure the execution of Non-Disclosure Agreements (NDA), whenever access to the Information will be granted to third party contractors, in conjunction with the Software as a Service (SaaS) Security and Privacy Terms and Conditions. An NDA must be executed prior to the sharing of the Information of persons covered by this Policy with third party contractors. The City’s approach to managing information security and its implementation (i.e. objectives, policies, processes, and procedures for information security) will be reviewed independently by the ISM at planned intervals, or whenever significant changes to security implementation have occurred.

The CIO, acting by the ISM, will review and recommend changes to the Policy annually, or as appropriate, commencing from the date of its adoption.

GENERAL PROCEDURE FOR INFORMATION PRIVACY
A. OVERVIEW
The Policy applies to activities that involve the use of the City’s information assets, namely, the Information of persons doing business with the City or receiving services from the City, which are owned by, or entrusted to, the City and will be made available to the City’s employees and third party contractors under contract to the City to provide Software as a Service consulting services. These activities include, without limitation, accessing the Internet, using e-mail, accessing the City’s intranet or other networks, systems, or devices.

The term “information assets” also includes the personal information of the City’s employees and any other related organizations while those assets are under the City’s control. Security measures will be designed, implemented, and maintained to ensure that only authorized persons will enjoy access to the information assets. The City’s staff will act to protect its information assets from theft, damage, loss, compromise, and inappropriate disclosure or alteration. The City will plan, design, implement and maintain information management systems, networks and processes in order to assure the appropriate confidentiality, integrity, and availability of its information assets to the City’s employees and authorized third parties.

B. PERSONAL INFORMATION AND CHOICE
Except as permitted or provided by applicable laws, the City will not share the Information of any person doing business with the City, or receiving services from the City, in violation of this Policy, unless that person has consented to the City’s sharing of such information during DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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the conduct of the City’s business as a local government agency with third parties under contract to the City to provide services.

C. METHODS OF COLLECTION OF PERSONAL INFORMATION
The City may gather the Information from a variety of sources and resources, provided that the collection of such information is both necessary and appropriate in order for the City to conduct business as a local government agency in its governmental and proprietary capacities. That information may be gathered at service windows and contact centers as well as at web sites, by mobile applications, and with other technologies, wherever the City may interact with persons who need to share such formation in order to secure the City’s services.

The City’s staff will inform the persons whose Information are covered by this Policy that the City’s web site may use “cookies” to customize the browsing experience with the City of Palo Alto web site. The City will note that a cookie contains unique information that a web site can use to track, among others, the Internet Protocol address of the computer used to access the City’s web sites, the identification of the browser software and operating systems used, the date and time a user accessed the site, and the Internet address of the website from which the user linked to the City’s web sites. Cookies created on the user’s computer by using the City’s web site do not contain the Information, and thus do not compromise the user’s privacy or security. Users can refuse the cookies or delete the cookie files from their computers by using any of the widely available methods. If the user chooses not to accept a cookie on his or her computer, it will not prevent or prohibit the user from gaining access to or using the City’s sites.

D. UTILITIES SERVICE
In the provision of utility services to persons located within Palo Alto, the City of Palo Alto Utilities Department (“CPAU”) will collect the Information in order to initiate and manage utility services to customers. To the extent the management of that information is not specifically addressed in the Utilities Rules and Regulations or other ordinances, rules, regulations or procedures, this Policy will apply; provided, however, any such Rules and Regulations must conform to this Policy, unless otherwise directed or approved by the Council. This includes the sharing of CPAU-collected Information with other City departments except as may be required by law.

Businesses and residents with standard utility meters and/or having non-metered monthly services will have secure access through a CPAU website to their Information, including, without limitation, their monthly utility usage and billing data. In addition to their regular monthly utilities billing, businesses and residents with non-standard or experimental electric, water or natural gas meters may have their usage and/or billing data provided to them through non-City electronic portals at different intervals than with the standard monthly billing.

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Businesses and residents with such non-standard or experimental metering will have their Information covered by the same privacy protections and personal information exchange rules applicable to Information under applicable federal and California laws.

E. PUBLIC DISCLOSURE
The Information that is collected by the City in the ordinary course and scope of conducting its business could be incorporated in a public record that may be subject to inspection and copying by the public, unless such information is exempt from disclosure to the public by California law.

F. ACCESS TO PERSONAL INFORMATION
The City will take reasonable steps to verify a person’s identity before the City will grant anyone online access to that person’s Information. Each City department that collects Information will afford access to affected persons who can review and update that information at reasonable times.

G. SECURITY, CONFIDENTIALITY AND NON-DISCLOSURE
Except as otherwise provided by applicable law or this Policy, the City will treat the Information of persons covered by this Policy as confidential and will not disclose it, or permit it to be disclosed, to third parties without the express written consent of the person affected.

The City will develop and maintain reasonable controls that are designed to protect the confidentiality and security of the Information of persons covered by this Policy.

The City may authorize the City’s employee and or third party contractors to access and/or use the Information of persons who do business with the City or receive services from the City. In those instances, the City will require the City’s employee and/or the third party contractors to agree to use such Information only in furtherance of City-related business and in accordance with the Policy.

If the City becomes aware of a breach, or has reasonable grounds to believe that a security breach has occurred, with respect to the Information of a person, the City will notify the affected person of such breach in accordance with applicable laws. The notice of breach will include the date(s) or estimated date(s) of the known or suspected breach, the nature of the Information that is the subject of the breach, and the proposed action to be taken or the responsive action taken by the City.

H. DATA RETENTION / INFORMATION RETENTION
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The City will store and secure all Information for a period of time as may be required by law, or if no period is established by law, for seven (7) years, and thereafter such information will be scheduled for destruction.

I. SOFTWARE AS A SERVICE (SAAS) OVERSIGHT
The City may engage third party contractors and vendors to provide software application and database services, commonly known as Software-as-a-Service (SaaS).

In order to assure the privacy and security of the Information of those who do business with the City and those who received services from the City, as a condition of selling goods and/or services to the City, the SaaS services provider and its subcontractors, if any, including any IT infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, while it performs such services and/or furnishes goods to the City, to the extent any scope of work or services implicates the confidentiality and privacy of the Information.

These requirements include information security directives pertaining to: (a) the IT infrastructure, by which the services are provided to the City, including connection to the City's IT systems; (b) the SaaS services provider’s operations and maintenance processes needed to support the IT environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. The term “IT infrastructure” refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate.

Prior to entering into an agreement to provide services to the City, the City’s staff will require the SaaS services provider to complete and submit an Information Security and Privacy Questionnaire. In the event that the SaaS services provider reasonably determines that it cannot fulfill the information security requirements during the course of providing services, the City will require the SaaS services provider to promptly inform the ISM.

J. FAIR AND ACCURATE CREDIT TRANSACTION ACT OF 2003
CPAU will require utility customers to provide their Information in order for the City to initiate and manage utility services to them.

Federal regulations, implementing the Fair and Accurate Credit Transactions Act of 2003 (Public Law 108-159), including the Red Flag Rules, require that CPAU, as a “covered financial institution or creditor” which provides services in advance of payment and which can affect consumer credit, develop and implement procedures for an identity theft program for new and existing accounts to detect, prevent, respond and mitigate potential identity theft of its customers’ Information.

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CPAU procedures for potential identity theft will be reviewed independently by the ISM annually or whenever significant changes to security implementation have occurred. The ISM will recommend changes to CPAU identity theft procedures, or as appropriate, so as to conform to this Policy.

There are California laws which are applicable to identity theft; they are set forth in California Civil Code § 1798.92.

NOTE: Questions regarding this policy should be referred to the Information Technology Department, as appropriate.

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EXHIBIT F

CYBERSECURITY TERMS AND CONDITIONS
In order to assure the privacy and security of the personal information of the City's customers and people who do business with the City, including, without limitation, vendors, utility customers, library patrons, and other individuals and companies, who are required to share such information with the City, as a condition of receiving services from the City or selling goods and services to the City, including, without limitation, the Software as a Service services provider (the "Consultant") and its subcontractors, if any, including, without limitation, any Information Technology ("IT") infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, described below, while it renders and performs the Services and furnishes goods, if any, described in the Statement of Work, Exhibit B, to the extent any scope of work implicates the confidentiality and privacy of the personal information of the City's customers. The Consultant shall fulfill the data and information security requirements (the "Requirements") set forth in Part A below.

A "secure IT environment" includes (a) the IT infrastructure, by which the Services are provided to the City, including connection to the City's IT systems; (b) the Consultant's operations and maintenance processes needed to support the environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. "IT infrastructure" refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate.

In the event that, after the Effective Date, the Consultant reasonably determines that it cannot fulfill the Requirements, the Consultant shall promptly inform the City of its determination and submit, in writing, one or more alternate countermeasure options to the Requirements (the "Alternate Requirements" as set forth in Part B), which may be accepted or rejected in the reasonable satisfaction of the Information Security Manager (the "ISM").

Part A. Requirements:

The Consultant shall at all times during the term of any contract between the City and the Consultant:
(a) Appoint or designate an employee, preferably an executive officer, as the security liaison to the City with respect to the Services to be performed under this Agreement. (b) Comply with the City's Information Privacy Policy:
(c) Have adopted and implemented information security and privacy policies that are documented, are accessible to the City, and conform to ISO 27001/2 – Information Security Management Systems (ISMS) Standards. See the following:
http://www.iso.org/iso/home/store/catalogue_tc/catalogue_detail.htm?csnumber=42103 http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=50297 (d) Conduct routine data and information security compliance training of its personnel that is appropriate to their role.
(e) Develop and maintain detailed documentation of the IT infrastructure, including software versions and patch levels.
(f) Develop an independently verifiable process, consistent with industry standards, for performing professional and criminal background checks of its employees that (1) would permit verification of employees' personal identity and employment status, and (2) would enable the immediate denial of access to the City's confidential data and information by any of its employees who no DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10
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longer would require access to that information or who are terminated. (g) Provide a list of IT infrastructure components in order to verify whether the Consultant has met or has failed to meet any objective terms and conditions. (h) Implement access accountability (identification and authentication) architecture and support role-based access control ("RBAC") and segregation of duties ("SoD") mechanisms for all personnel, systems, and Software used to provide the Services. "RBAC" refers to a computer systems security approach to restricting access only to authorized users. "SoD" is an approach that would require more than one individual to complete a security task in order to promote the detection and prevention of fraud and errors.
(i) Assist the City in undertaking annually an assessment to assure that: (1) all elements of the Services' environment design and deployment are known to the City, and (2) it has implemented measures in accordance with industry best practices applicable to secure coding and secure IT architecture.
(j) Provide and maintain secure intersystem communication paths that would ensure the confidentiality, integrity, and availability of the City's information. (k) Deploy and maintain IT system upgrades, patches and configurations conforming to current patch and/or release levels by not later than one (1) week after its date of release. Emergency security patches must be installed within 24 hours after its date of release. (l) Provide for the timely detection of, response to, and the reporting of security incidents, including on-going incident monitoring with logging.
(m) Notify the City within one (1) hour of detecting a security incident that results in the unauthorized access to or the misuse of the City's confidential data and information. (n) Inform the City that any third party service provider(s) meet(s) all of the Requirements. (o) Perform security self-audits on a regular basis and not less frequently than on a quarterly basis, and provide the required summary reports of those self-audits to the ISM on the annual anniversary date or any other date agreed to by the Parties. (p) Accommodate, as practicable, and upon reasonable prior notice by the City, the City's performance of random site security audits at the Consultant's site(s), including the site(s) of a third-party service provider(s), as applicable. The scope of these audits will extend to the Consultant's and its third-party service provider(s)' awareness of security policies and practices, systems configurations, access authentication and authorization, and incident detection and response.
(q) Cooperate with the City to ensure that to the extent required by applicable laws, rules and regulations, and the Confidential Information will be accessible only by the Consultant and any authorized third-party service provider's personnel.
(r) Perform regular, reliable secured backups of all data needed to maximize the availability of the Services. Adequately encrypt the City of Palo Alto's data, during the operational process, hosted at rest, and the backup stage at the Vendors' environment (including Vendor's contracting organization's environment).
(s) Maintain records relating to the Services for a period of three (3) years after the expiration or earlier termination of this Agreement and in a mutually agreeable storage medium. Within thirty (30) days after the effective date of expiration or earlier termination of this Agreement, all of those records relating to the performance of the Services shall be provided to the ISM. (t) Maintain the Confidential Information in accordance with applicable federal, state, and local data and information privacy laws, rules, and regulations.
(u) Encrypt the Confidential Information before delivering the same by electronic mail to the City and or any authorized recipient.
(v) Provide Network Layer IP filtering services to allow access only from the City of Palo Alto's IP address to the Vendor environment (primarily hosted for the City of Palo Alto). (w) Offer a robust disaster recovery and business continuity (DR-BCP) solutions to the City for the systems and services the Vendor provides to the City.

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(x) Provide and support Single Sign-on (SSO) and Multifactor Authentication (MFA) solutions for authentication and authorization services from the "City's environment to the Vendor's environment," and Vendor's environment to the Vendor's cloud services/hosted environment." The Vendor shall allow two employees of the City to have superuser and super-admin access to the Vendor's IT environment, and a cloud-hosted IT environment belongs to the City. (y) Unless otherwise addressed in the Agreement, shall not hold the City liable for any direct, indirect or punitive damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the City's IT environment, including, without limitation, IT infrastructure communications.
(z) The Vendor must provide evidence of valid cyber liability insurance policy per the City’s EXHIBIT “D” INSURANCE REQUIREMENTS.

Part B. Alternate Requirements:

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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Transportation
Meeting Date: August 7, 2023
Report #:2306-1687
TITLE
Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the Trench Alternative at the Meadow Drive and Charleston Road Crossing as Recommended by the Rail Committee; CEQA status – categorically exempt per Regulation 15262.

RECOMMENDATION
Rail Committee recommends that City Council directs staff to work with Caltrain under the Caltrain Service Agreement1 to evaluate the Viaduct Alternative and defer review of the Trench Alternative at the Meadow Drive and Charleston Road crossing.

EXECUTIVE SUMMARY
The Rail Committee unanimously supported recommending including the Viaduct Alternative and deferring the Trench Alternative at the Meadow Drive and Charleston Road Crossings for further evaluation through Caltrain’s review process. Therefore, this agenda item seeks the City Council's approval.

During the Rail Committee review of the Underpass Alternatives at the three crossings of Churchill Avenue, Meadow Drive and Charleston Road, the Pedestrian and Bicycle Advisory Committee (PABAC), Palo Alto Unified School District (PAUSD), and community members expressed concerns about bicycle and pedestrian connectivity and requested to reconsider the Viaduct Alternative.

The Rail Committee discussed the alternatives in consideration at the June 20, 2023, meeting and recommended to consider an additional review of the Viaduct Alternative for the Meadow Drive and Charleston Road crossings. The City has recently executed an agreement with Caltrain to provide technical input on the conceptual designs of the rail grade separations of the Connecting Palo Alto Grade Separation Project which includes Trench, Hybrid, and Underpass Alternatives for the Meadow Drive and Charleston Road crossings. 1 https://cityofpaloalto.primegov.com/Portal/viewer?id=1491&type=2 Item 11
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BACKGROUND & ANALYSIS
After receiving the final report from Expanded Community Advisory Panel (XCAP) on March 23, 2021 (CMR 117972), Staff presented a detailed review of Meadow Drive and Charleston Road crossing alternatives on August 23, 2021 (CMR 134353) and presented details on Churchill Avenue crossing alternatives for grade separation on November 1 & 29, 2021 (CMR 135434) & (CMR 13746 5)
At these meetings, the Council eliminated the Viaduct Alternative and selected the Partial Underpass Alternative as a preferred alternative for Churchill Avenue with Closure Alternative as backup. For Meadow Drive and Charleston Road crossing, the Council narrowed the alternatives in consideration to three alternatives, namely Hybrid, Trench, and Underpass after eliminating the Viaduct Alternative. The City Council also directed staff to perform additional studies. These studies included work to refine underpass alternatives with input from PAUSD, PABAC, and Stanford to address current shortcomings and to conduct additional outreach. On May 23, 2022 (CMR 143416) the City Council authorized an amendment with the consultant to perform these additional tasks.

Staff with the support of the City’s consultant scheduled separate meetings with the stakeholders to seek their input and feedback on partial underpass alternatives. Staff and Consultant attended several stakeholders’ meetings and made presentations with a detailed review of the alternatives to seek feedback and comments from Stanford staff, PABAC, PAUSD Staff, CSTSC, and local design engineers involved in the original design of underpass alternatives.

Viaduct Alternative
Two Rail Committee study sessions were conducted on October 19, 2022 (CMR 148137) and November 18, 2022 (CMR 149048) to seek additional community feedback and the Rail Committee’s review. During these study sessions and other Rail Committee meetings, the 2 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reportscmrs/year-archive/2021/id-11797.pdf 3 Item 6, Action Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendasminutes/city-council-agendas-minutes/2021/08-august/20210823/20210823pccsm-revised-linked.pdf 4 Item 15, Action Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendasminutes/city-council-agendas-minutes/2021/11-november/20211101pccs-amended.pdf 5 Item 11, Action Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendasminutes/city-council-agendas-minutes/2021/11-november/20211129/20211129pccs.pdf 6 Item 11, Consent Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendasminutes/city-council-agendas-minutes/2021/11-november/20211129/20211129pccs.pdf 7 Item 2, Study Session;
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members of PABAC, PAUSD, and the community members expressed concerns about bicycle and pedestrian connectivity and requested to reconsider the Viaduct Alternative for the Rail Committee’s review and evaluation and recommendation to Council.

In addition, on March 29, 2023 (Staff Report 2302-10109), and April 26, 2023 (Staff Report 2303-119910), the Rail Committee reviewed the evaluation criteria, which led to a recommendation with additional measures to be included in the Council Adopted Evaluation Criteria. The revised Evaluation Criteria were approved by the Rail Committee and City Council.

The additional measures in the evaluation criteria include reviewing impacts such as connectedness, corridor travel times, pedestrian and bicycle circulation during and after construction, traffic inducement, sustainability, sea-level rise, utility relocation, long-term maintenance costs, and visual and privacy considerations along the corridor. As a result of these additional measures, there was a desire from the community and the Rail Committee to revisit other alternatives in consideration.

Attachments for the Viaduct Alternative at these crossings are included in this report for reference and consultation. Attachment A provides the plan, profile, and renderings; Attachment B provides the fact sheet for Viaduct at Meadow Drive and Charleston Road crossings.

The Rail Committee discussed the Viaduct Alternative in consideration at the June 20, 2023 (Staff Report 2305-154611), meeting and recommended considering an additional review before recommending to the council for consideration of Viaduct Alternative.

Trench Alternative
The Meadow Drive and Charleston Road crossing currently have three alternatives under consideration: Hybrid, Trench, and Underpass. On August 23, 2021, the Council after the detailed review of the alternatives at Meadow Drive and Charleston Road also directed the staff to perform a peer review of the cost estimate for the Trench Alternative.

The Rail Committee has leaned toward pausing further analysis of the trench alternative, primarily due to its high cost and feasibility challenges in accommodating and addressing the four tracking needs of Caltrain. Caltrain is currently conducting the Corridor Crossing Study, which will provide insights into the limits of the four tracking passing segments along the Caltrain corridor and other technical constraints raised by the City of Palo Alto. However, they have indicated a strong need for the four-tracking segment north of Mountain View Caltrain Station, which will likely impact these crossings in Palo Alto. Therefore, the Rail Committee is recommending deferring the reviews of the Trench Alternative. 9 Item 1, Action Items; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11344 10 Item 2, Action Items; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11350 11 Item 1 Action Items; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11362 Item 11
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Additionally, the service agreement between City and Caltrain was executed on May 22, 2023 (CMR 2304-123712) for Caltrain to provide technical input on the conceptual designs and review project documents in compliance with Caltrain standards for alternatives in consideration of rail grade separations at these crossings. As Caltrain staff proceeds with their technical review, staff aims to ensure that their assessment aligns with the consideration of alternatives. Also, consultant support will be needed to review additional measures included in the Council Adopted Evaluation Criteria.

On June 20, 2023, the Rail Committee unanimously recommended additional reviews of the viaduct Alternative and deferring trench alternative at Meadow Drive and Charleston Road Crossings for further evaluation through Caltrain’s review process. Therefore, this agenda item seeks the City Council's approval for staff to proceed with this direction.

FISCAL/RESOURCE IMPACT
The existing Service Agreement with Caltrain includes a review of a total of five alternatives and sufficient funding in the amount of $120,000 is programmed in the FY 2024 Adopted Budget for this work. The swapping of alternatives reviewed by Caltrain will not impact the existing agreement with Caltrain. However, if City Council decides for Caltrain to also review the Trench Alternative, Staff will need to negotiate and develop an amendment for the additional work required to evaluate a sixth alternative. Each alternative review is estimated at an average cost of $24,000.

STAKEHOLDER ENGAGEMENT
The Rail Committee meetings and the City Council Meetings are open to the public and therefore provide the community with opportunities to provide comments to the rail committee and City.

ENVIRONMENTAL REVIEW
The proposed action is part of a planning study for a possible future action, which has not been approved, adopted, or funded and is therefore exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15262. The future decision to approve the construction of any one of the identified potential alternatives would be subject to CEQA and require the preparation of an environmental analysis. Environmental review and design for the grade separation project will be performed in the subsequent steps of the project development.
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ATTACHMENTS
Attachment A: Viaduct Alternative Plan, Profile, and Renderings at Meadow Drive and Charleston Road
Attachment B: Fact Sheets for Viaduct at Meadow Drive and Charleston Road APPROVED BY:

Philip Kamhi, Chief Transportation Official
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LOMA
VERDE
AVE
EL
VER
A
N
O
A
VE
C
H
A
RLE
S
TO
N
RD
AlmaSt
Park Blvd
Park Blvd

EMERSON ST
M
EAD
O
W
D
R
LIDERO
DR
TENNN
E
S
EE
LN
FERN
E
A
VE

LUNDY LANE
G
R
EEN
M
EA
D
O
W
W
A
Y

FERNE CT

BEN LOMOND DR
LEGEND:
0 GRAPHIC SCALE
100 100 200

CHARLESTON RD
Landmark
Creek
Right Of Way
Caltrain
Ground Level
Existing

PRELIMINARY

FOR DISCUSSION PURPOSES ONLY
NOVEMBER 28, 2018
C
urtnerAve
Ventura
Ave
B
A
R
R
O
N
C
R
EEK

ADOBECREEK
2 0
.5
'

MEADOW DR
2 0
.5
'
0 20
40 60
80 MEADOW DR
0 20
40 60
80 E
L
E
V
A
T
IO
N
(ft)
105+00 110+00 115+00 120+00 125+00 130+00 135+00 140+00 145+00 150+00 155+00 160+00 165+00 170+00 175+00 180+00 Tracks
Existing
Profile
Viaduct Track

AERIAL VIEW (PLAN)

ELEVATION VIEW (PROFILE)
Bridge
Track
New Permanent
Groundwater
Meadow DriveandCharlestonRoad-PlanandProfile-Viaduct
Outlet
Grocery
Robles Park

0.086%
Barron Creek

0.3%
-1.4%
Adobe Creek

1.0% -0.031%

CALTRAIN RIGHT OF WAY (WEST)

CALTRAIN RIGHT OF WAY (EAST)

CONSTRUCTION DURING CONSTRUCTION

BEGIN CONSTRUCTION
END
ELEV 61.80

TOP OF RAIL
ELEV 55.45

TOP OF RAIL

EXISTING TRACKS

TO REMAIN OPERATIONAL

AND REMOVED AT END

OF CONSTRUCTION

ROADWAY

VIADUCT PROFILE

TRACKS ON VIADUCT

PROPOSED NEW

APPROXIMATE GROUNDWATER

ELEVATION
Church
Methodist
United
St Andrew's

CITY LIMIT

PALO ALTO
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Plan, Profile, and Renderings at
Meadow Drive and Charleston Road
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PRELIMINARY

FOR DISCUSSION PURPOSES ONLY
(Roadway At Grade, Railroad Fully Elevated)
Walnut Creek BART Station
Viaduct
Railroad Grade Separation Examples
BART Viaduct, El Cerrito, CA BART Viaduct at distance, El Cerrito, CA Link Light Rail, East Marginal Way, Seattle, WA
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Attachment A - Viaduct Alternative
Plan, Profile, and Renderings at
Meadow Drive and Charleston Road
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(Roadway At Grade, Railroad Fully Elevated)
(Typical Between Meadow Dr & Charleston Rd)
Example Section - Viaduct - Looking North
(Typical End Sections)
Example Section - Retained Fill - Looking North
(Typical Between Meadow Dr and Charleston Rd)
Track Level View - Looking North
Typical Property West of Tracks
Backyard View - Looking East
Meadow Drive Intersection
Proposed Viaduct Solution Overview - Looking South West Charleston Road Intersection
Ground Level View - Looking South West
Viaduct
Railroad Grade Separation Sections & Renderings

PRELIMINARY

FOR DISCUSSION PURPOSES ONLY
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Attachment A - Viaduct Alternative
Plan, Profile, and Renderings at
Meadow Drive and Charleston Road
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August 4, 2020 1 of 2
Meadow-Charleston Viaduct

RAIL FACT SHEETS
About the Viaduct
For the viaduct alternative, the railroad tracks will be elevated on a structure over Meadow Drive and Charleston Road. The new electrified railroad tracks will be built between the existing railroad tracks and Alma Street (east side) and will begin rising north of Loma Verde Avenue, remain elevated over Meadow Drive and Charleston Road, and return to the existing elevation south of Ferne Avenue.

The roadways at Meadow Drive and Charleston Road will remain at their existing grade and have a similar configuration to what exists today, with the addition of Class II buffered bike lanes on Charleston Road. This addition will require expanding the width of the road to maintain bike lanes through the underpass of the railroad and to accommodate the new column supporting the railroad structure.

By the numbers
• Railroad track is designed for 110 mph.
• Meadow Drive and Charleston Road are
designed for 25 mph.
• Maximum grade on railroad is 1.4%.
• Maximum grade on roadway is 5%.
• Travel lane widths are 10-12 feet.
• Bike lane widths are 5-6 feet.
• Construction period is approximately 2 years.

Engineering Challenges
• A non-standard grade of 1.4% will be
required on the tracks. Caltrain’s preferred
grade maximum is 1%.

For more Rail Fact Sheets visit:
https://connectingpaloalto.com/
fact sheets/
Cost Breakdown
Roadway & Railroad Items $72M to $90M
Structure Items $155M to $194M
Right-of-way & Utilities $18M to $22M
Support Costs $80M to $100M
Escalation to 2025
dollars $75M to $94M
TOTAL PROJECT COSTS $400M to $500M
Preliminary and subject to change. Maintenance costs
and relocation of fiber optic lines not included.

Neighborhood Considerations
• During construction, Meadow Drive and Charleston Road will be closed intermittently at night and on weekends.
• During construction, Alma Street will have narrow lanes for the portions north of Meadow Drive and south of Charleston Road.
• Vertical clearance of the railroad over Meadow Drive and Charleston Road will be 15.5 feet.
• The railroad tracks will be approximately 20 feet above the existing street between Meadow Drive and Charleston Road. • With grade separations at Meadow Drive and Charleston Road the traffic at nearby intersections is expected to improve.

Proposed Viaduct Aerial View - Looking South
Meadow Drive Intersection
Proposed Backyard View - Looking East
Typical Property West of Tracks
Proposed Ground Level View - Looking East
Charleston Road Intersection
Caulfield to Dandenong Viaduct - Australia
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Viaduct at Meadow Drive and
Charleston Road
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New Permanent Track Existing Track Caltrain Right-of-Way Existing Ground Level Viaduct Track Profile Creek Roadway Bridge Groundwater DISTANCE (ft) 500 FT. (TYP) Retained Fill Viaduct Structure Retained Fill

LOMA VERDE AVE

EMERSON ST

ALMA ST

LUNDY LANE BEN LOMOND DR FERNE CT

CHARLESTON RD

FERNE AVE

PARK BLVD

0.09%
Approximate Groundwater Approximate Groundwater
Elevation
Barron Creek
Adobe Creek Adobe Creek
Viaduct Track Profile
Meadow Dr Charleston Rd

1.0%

0.3% -1.4%
-0.03%

PARK BLVD

EL VERANO AVE
Barron Creek
Adobe Creek

MEADOW DR

LIDERO DR
LEGEND
Vertical Horizontal
10 1
Viaduct Structure
August 4, 2020 • Meadow-Charleston Viaduct Fact Sheets • For more renderings, plans and animations visit: https://connectingpaloalto.com/renderings-plans-and-animations/ 2 of 2

EXISTING
TRACK

EXISTING
TRACK
CL CL

CLTRACK CL TRACK

PERMANENT TRACK

EXISTING TRACKS
(TO REMAIN OPEN

DURING CONSTRUCTION)

ALMA STREET

EXISTING
GROUND
8' EXISTING
FENCE
6' SOUND WALL

BARRIER

CONCRETE BOX GIRDER

CABLE DUCT

CONCRETE COLUMN
EXAMPLE SECTION – VIADUCT ALTERNATIVE

OVERHEAD

CONTACT SYSTEM
30 FT. HIGH MAX

OVERHEAD

CONTACT SYSTEM
30 FT. HIGH MAX
18 FT.
100 FT. CALTRAIN RIGHT-OF-WAY
20 FT. MAX
20 FT.

TO NEAREST HOME

ALMA STREET
(WIDTH REDUCED 1 FT.)

EXISTING

BACKYARD
FENCE
Evaluation with City Council-Adopted Criteria
Finance with feasible funding sources
(Order of magnitude cost)
The viaduct would require substantial local funding resources more than the hybrid alternative, but less than the trench and tunnel alternatives.

Reduce rail noise and vibration
Train horn noise and warning bells will be eliminated with the replacement of the at-grade crossings with grade separations. Utilizing EMU trains instead of diesel engines will also reduce noise. Six-foot high parapet sound barriers will help reduce propulsion and wheel/rail noise. There would be significant reduction to vibration levels at nearby receptors.

Minimize visual changes along the corridor
Railroad tracks will be approximately 20 feet above grade. Landscaping with trees will be incorporated for screening where feasible.

Maintain access to neighborhoods, parks, and schools along the corridor, while reducing regional traffic on neighborhood streets
No diversion of regional traffic with construction of grade separations.

Minimize right-of-way acquisition (Private property only) No acquisition of private properties is required.

Minimize disruption and duration of construction
The viaduct will have minimal road closures (nights/weekends only).

Construction would last for approximately 2 years.

Facilitate movement across the corridor for all
modes of transportation
Meadow Drive and Charleston Road will be grade
separated from the railroad for all modes and will remain open. Viaduct provides opportunities for additional
crossings for all modes.

Reduce delay and congestion for vehicular
traffic at rail crossings
With construction of the grade separation, the railroad crossing gates and warning lights at Meadow Drive and
Charleston Road will be removed. Thus, the traffic will not be interrupted by the railroad crossing gates.

Provide clear, safe routes for pedestrians and
cyclists crossing the rail corridor, separate
from vehicles
Pedestrians/cyclists will be separated from train traffic only. Bike lanes will be added to Meadow Drive and
Charleston Road intersections. Additional pedestrian/
cyclist separations routes can be explore on the next
phase of design.

Support continued rail operations and Caltrain
service improvements
New railroad tracks can be built without a temporary
track, and a crossover track located north of the San
Antonio Caltrain Station will be relocated. Example Section - Viaduct - Looking North (Typical Between Meadow Drive & Charleston Road) Concept Plan and Profile
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Viaduct at Meadow Drive and
Charleston Road
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Planning and Development Services
Meeting Date: August 7, 2023
Report #:2306-1724
TITLE
Approval of FY 2024 Budget Amendment in the Residential Housing In-Lieu Fund for the Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan Agreement; CEQA – Not a Project

RECOMMENDATION
Staff recommends that Council amend the FY 2024 Budget Appropriation for the Residential Housing In-Lieu Fund by (2/3 approval needed):
a. Increasing the Grants and Subsidies expense appropriation in the amount of $3,000,000; and
b. Decreasing the Ending Fund Balance in the amount of $3,000,000.

CEQA review: Loans are not subject to CEQA review.

EXECUTIVE SUMMARY
On February 7, 2022, the City Council approved a loan for the proposed residential development at 231 Grant Avenue. The City is partnering with the County of Santa Clara in the development of a 110-unit residential development. These units will be primarily for teachers and other school district employees from participating school districts in Santa Clara and San Mateo counties. The County of Santa Clara owns the project site and is the lead agency in the development of the project. The City funds will be used for construction. Escrow closed for the Construction loan on June 30, 2023 and the developer will need the City funds in August 2023. This action will make the funds available in the correct fiscal year.

BACKGROUND
Two years ago, the City Council adopted a Housing Work Plan, which staff prepared in response to a City Council Colleagues’ Memorandum. The Colleagues’ Memorandum stated the desire for zoning updates to encourage diverse housing near jobs, transit, and services. The memo Item 12
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presented several specific concepts, many of which were also identified in the City’s Housing Element (adopted November 20141) and the updated Comprehensive Plan (adopted November 13, 20172). The Housing Work Plan identified specific policies and other actions staff should take in order to address the housing need of Palo Altans, including a policy supporting creation of affordable housing for City and School District employees.

In June 2018, the President of the Santa Clara County Board of Supervisors, Joe Simitian, sent a letter to the City requesting the City set aside $3.0 million for supportive funding of a concept teacher housing project on County-owned land in Palo Alto. That same month, the City Council authorized the City Manager to set aside $3.0 million in affordable housing funds for the project to be disbursed when a suitable project concept and contract is determined to be agreeable by final project partners. The $3.0 million in funds were reserved in June 2018. The action minutes approving the reserved funds can be found here. 3On January 11, 2022, the Santa Clara County Board of Supervisors certified the Final Environmental Impact Report and approved the project.

Since that time, the developers, Mercy Housing and Abode Communities, have been working in finalizing development plans and securing financing for the project. On June 30, 2023, escrow closed for the construction loan phase of the development.

ANALYSIS
The funds for this project were included in the Fiscal Year 2023 budget, in anticipation that they would be used within that timeframe. Some minor delays in the close of escrow for the project result in the need for funds to be disbursed in Fiscal Year 2024 instead. Ordinarily, the funds would be reappropriated as part of the standard process for reappropriations since the loan terms were not able to be finalized before the close of FY 2023. The annual reappropriation memorandum is anticipated to be presented to Council in October 2023. Given the timeliness and urgency of the funding from the loan, the budgetary actions described in the recommendation section of this report constitute an “early reappropriation”.

Funding of $3.0 million is recommended to be reappropriated from FY 2023 to FY 2024 as part of this memorandum to support work related to this contract and minimize impacts to other work planned in FY 2024. The recommendation recognizes that the unspent funds from FY 2023 will 1 November 10, 2014 City of Palo Alto Housing Element:
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reportscmrs/year-archive/2014/id-5191.pdf 2 November 13, 2017 Comprehensive Plan Update: https://www.cityofpaloalto.org/files/assets/public/agendasminutes-reports/reports/city-manager-reports-cmrs/year-archive/2017/8395.pdf 3 June 25, 2018 City of Palo Alto City Council Action Minutes:
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/city-councilagendas-minutes/00-archive/2018/06-25-18-action-minutes.pdf Item 12
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fall to fund balance, and therefore this action draws on fund balance to encumber funds for this contract; the impacts have already been incorporated into projections and discussion of available fund balance in the Residential Housing In-Lieu Fund.

FISCAL/RESOURCE IMPACT
If approved, the project will receive $3.0 million from the City’s Residential Housing In- Lieu Fund towards the development of the project. Sufficient funding is available to be appropriated as this funding had been previously committed and earmarked as this is a technical realignment between fiscal years.

Per the Housing Funding Guidelines, the loan terms are a 3% interest rate, deferred, residual receipts, 55-year term loan. The loan may be forgiven at the City Council’s discretion at the end of the loan. If the loan is repaid, staff will bring forward budgetary adjustments to recognize the revenue during the annual budget process.

ENVIRONMENTAL REVIEW
Review and submittal of the attached report and the approval of the loan and related financing regulatory documents are exempt from the California Environmental Quality Act (CEQA). On January 11, 2022, the Santa Clara County Board of Supervisors certified the Final Environmental Impact Report for the project.

APPROVED BY:

Jonathan Lait, Planning and Development Services Director Item 12
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City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: August 7, 2023
Report #:2306-1711
TITLE
SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section

9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas-Powered Leaf Blower Ban. Environmental Analysis:

Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). (FIRST READING:

June 19, 2023 PASSED 7-0)

BACKGROUND
This was heard by the City Council on June 19, 2023 for a first reading and was approved 7-0.

No changes were made to the Ordinance; it is now before you for a second reading.

ATTACHMENTS
Attachment A: Ordinance Amending PAMC 9.10.060(f) Related to Leaf Blowers APPROVED BY:

Mahealani Ah Yun, Interim City Clerk
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Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Amending Palo Alto Municipal Code Section 9.10.060(f) to Expand Liability for the Use of Gas-Powered Leaf Blowers and to Exempt Enforcement from Mandatory Warning Provisions.

The Council of the City of Palo Alto ORDAINS as follows:

SECTION 1. Findings and declarations. The City Council finds and declares as follows:

1. The use of gas-powered leaf blowers generates noise and air pollution, which can have a negative effect on the quality-of-life for residents.

2. In 2021, the State of California approved AB 1346, which is intended to regulate “Small off-road engines (SORE), which are used primarily in lawn and garden equipment.” The California Legislature found that the NOx and ROG emissions from SORE “were higher than emissions from light-duty passenger cars” in 2020. The Legislature also found that “zeroemission equivalents to all SORE equipment” already exist.

3. The City currently prohibits the operation of leaf blowers powered by internal combustion engines in residential zones.

4. The City Council now desires to prohibit property owners (and those in control of real property) from allowing gardeners or any other person to use a gas-powered leaf blower on their property.

5. The City Council also desires to allow staff to issue citations without offering a fivebusiness day warning period as generally required by PAMC section 1.12.030(c).

6. The City Council also desires to conform the code to current City practices by deleting a requirement for commercial leaf blower operators to be certificated by the Chief of Police.

SECTION 2. Section 9.10.060(f) of the Palo Alto Municipal Code is hereby amended as follows (new text underlined, deleted text in strikethrough):
(f) Leaf Blowers.
(1) No person shall operate any leaf blower which does not bear an affixed manufacturer's label indicating the model number of the leaf blower and designating a noise level not in excess of sixty-five dBA when measured from a distance of fifty feet utilizing American National Standard Institute methodology. Any leaf blower which bears such a manufacturer's label shall be presumed to comply with any noise level limit of this chapter provided that it is operated with all mufflers and full extension tubes supplied by the manufacturer for that leaf blower. No person shall operate any leaf blower without attachment of all mufflers and full extension tubes supplied by the manufacturer for that leaf blower.
(2) No person shall operate; cause operation of; or allow operation of a leaf blower on property a person owns, has control of, or is a tenant of; (including but not limited to a leaf blower Item 13
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operator, leaf blower operator’s employer, property owner, property manager, tenant, or other person authorizing or employing the use of a leaf blower on their property) as follows:
(A) No person shall operate any leaf blowers within Within a residential zone (as defined by Title 18) except during the following hours: nine a.m. and five p.m. Monday through Friday and ten a.m. and four p.m. Saturday. ;
(B) No person shall operate any leaf blower wWithin any non-residential zone except during the following hours: eight a.m. and six p.m. Monday through Friday, and ten a.m. to four p.m. Saturday. ;
(C) No person shall operate any leaf blowers oOn Sundays and holidays. ; or (D) Within any residential zone, at any time, No person shall operate, aany leaf blower powered by an internal combustion engine or any leaf blower powered by a generator powered by an internal combustion engine within any residential zone after July 1, 2005. Commercial operators of leaf blowers are prohibited from operating any leaf blower within the city if they do not prominently display a certificate approved by the Chief of Police verifying that the operator has been trained to operate leaf blowers according to standards adopted by the Chief of Police. (3) In addition to all authorizations and restrictions otherwise provided in this chapter, public streets, sidewalks, and parking lots in business districts and at the Municipal Golf Course and all city parks may be cleaned between 4:00 a.m. and 8:00 a.m. using leaf blowers which bear an affixed manufacturer's label indicating the model number of the leaf blower and designating a noise level not in excess of sixty-five dBA when measured from a distance of fifty feet utilizing American National Standard Institute methodology.
(4) Enforcement of this subsection (f) is exempt from PAMC section 1.12.030(c).

SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The Council finds that adoption of this Ordinance is not a “project” within the meaning of CEQA.
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SECTION 5. This Ordinance shall be effective on the thirty-first date after the date of its adoption.

INTRODUCED:

PASSED:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

NOT PARTICIPATING:

ATTEST:
____________________________ ____________________________ City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________ Assistant City Attorney City Manager
____________________________
Director of Planning and Development
Services
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Police
Meeting Date: August 7, 2023
Report #:2307-1797
TITLE
Approval of a General Services Contract with All City Management Services in an Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services; and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required); CEQA status - not a project.

RECOMMENDATION
Staff recommends that Council:

1. Approve and authorize the City Manager, or their designee, to execute contract C24187853, for a five-year term of August 7, 2023 through August 31, 2028, with All City Management Services, Inc., in the amount of $3,920,865 for Crossing Guard Services; and

2. Amend the Fiscal Year 2024 budget appropriation for the General Fund (requires a 2/3rd vote) by:
a. Increasing the Police Department contract expense appropriation by $168,660; and
b. Decreasing the Budget Stabilization Reserve by $168,660.

EXECUTIVE SUMMARY
A request for proposal for Crossing Guard services was issued in anticipation of the current contract end date in July 2023. One vendor responded, All City Management Services, Inc.; the same vendor that is currently serving most of the cities and school districts in the region. The City is seeking to continue the Crossing Guard program by All City Management at the same limited locations throughout the City as the current contract provides for. This is a five-year contract with annual increases, on average the annual cost is $784,000 during the contract term.

BACKGROUND
The City has historically provided for Crossing Guards for children going to and from school campuses at a number of intersections throughout the City. The Palo Alto Unified School District (PAUSD) has not financially contributed to the provision of services. The City Schools Liaison Committee is exploring the interagency collaborations between the City and PAUSD and this one Item 14
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of the services that may be reviewed. The locations to be serviced are determined by Office of Transportation (OOT) via traffic and pedestrian count data collected and evaluated against the City’s crossing guard warrants. Guidelines for school crossing guards were adopted and approved by Council in April 1993 (CMR: 173:93)1. Those guidelines are incorporated into the current Contract Scope of Work (Exhibit A) and include minimum candidate hiring standards and safety guidelines around appearance and behavior while performing the duties of crossing guard. The current contract expired July 31, 2023 and was initially adopted by City Council on the consent agenda on June 25, 2018 for a not-to-exceed amount of $3,096,7792. The previous contract actual expenses fell below the authorized spending level due to shelter in place restrictions during the term. However, should all services have been rendered, the 10% contingency would have been used to accommodate and maintain appropriate minimum wage adjustments in compliance with the City municipal code.

ANALYSIS
Scope Overview
OOT determined 31 locations were to be staffed by one crossing guard each. Staffing would occur during the days PAUSD classes are held, including during summer school; 180 days per year. The Contractor and City staff establish the standards for hiring, and the Contractor recruits and hires their employees to staff the locations. Training and correction services will be provided by the Contractor according to standards mutually agreed to by the City and the Contractor. The Contractor is responsible for staffing when their staff cannot come to work their shift, and City staff and the Contractor will communicate regularly to respond to quality issues.

Procurement Process
On April 20, 2023, a notice inviting Requests for Proposal (RFP) for Crossing Guard services was posted on the PlanetBids website. The bidding period was 15 days and proposals were due May 5, 2023. A single bid was received from one qualified vendor on May 5, 2023.

Summary of Request for Proposal
Proposal Description Crossing Guard Services
Proposed Length of Project: 5 yrs
Number of Vendors Notified: 741
Number of Proposal Packages Downloaded: 7
Total Days to Respond to Proposal: 15 calendar days
Pre-Proposal Meeting: Not offered
1 CMR 173:93 from April 1993 was not available to reference at the time of this writing. 2 City Council Meeting 6/25/2018 Approval of 5-yr Crossing Guard contract with All Cities Management https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=2395&compileOutputType= 1 Item 14
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Proposal Description Crossing Guard Services
Number of Proposals Received: 1
Proposal Price Range: $3,920,779
Public Link to Solicitation: https://pbsystem.planetbids.com/portal/ 25569/bo/bo-detail/104800
Staff has reviewed the submitted bid and recommends that the proposal of $3,920,865, submitted by All City Management Services, Inc., be awarded according to the attached contract.

No change order amount was included. The need for a change order is not anticipated and staff will seek a future contract amendment should it be required.

For reference, 2018 records indicate the previous bid process received three bids from All City Management Services, Inc., American Guard Service., Inc, and Universal Security Company with All City Management Services, Inc. being awarded. For the current process, staff reached out to other providers seeking to understand why they did not submit a response to this procurement process. Although not all responded, the responses received included feedback such as a need to provide 8 hour shifts (as opposed to the specified split shifts for morning and afternoon in the recommended contract and RFP). A change in the scope such as this to encourage a broader response is not recommended as the level of service exceeds current services and would increase the overall cost for service delivery due to increased hours. Alternatively, some agencies have opted to staff these roles with the hiring of City employees, this is not recommended as the resources needed to direct hire employees, manage the program, and the administration associated with insources this services would not be a cost effective delivery model.

Contract Cost Increases
The prior five-year contract was initially for a not-to-exceed amount of $3,096,779 which included a 10% contingency. No amendments were required throughout the term of the contract. This new contract, for a similar scope of work, is increasing $824,086 (27%) over the next five-years. The cost increase for the new contract can be partially attributed to an increase in labor rate (example: 2022 to 2023 increased $25.25/hour to $30.47/hour), as well as other business operating costs. This new contract does not account for unforeseen adjustments such as changes to the number of locations serviced or hours serviced. Staff will return to Council with amendments if needed.

FISCAL/RESOURCE IMPACT
The FY 2024 Adopted Operating Budget approved $615,938 for the Police Department Traffic Division for Crossing Guard services. Staff recommends increasing the Fiscal Year 2024 Police Department Traffic Division operating budget by $168,660 ($615,513 to $784,173) and decreasing the Budget Stabilization Reserve (BSR) by the same amount. The BSR is expected to remain at or above the Council target of 18.5% but within its target range of up to 20% of Item 14
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General Fund expenses. Subsequent years of the contract are subject to appropriation of funds by the City Council through the annual budget process

STAKEHOLDER ENGAGEMENT
OOT directs the deployment of the Crossing Guards per the City’s Crossing Guard Warrant protocol.
3 OOT and the Police Department develop the standards, and the Police Department monitors the contract with assistance from OOT. Should additional guards be needed for unforeseen circumstances, the City can ask for a cost sharing agreement with the PAUSD to account for additional funding needs.

ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.

ATTACHMENTS
Attachment A: All City Management Services Contract, C24187853 APPROVED BY:

Andrew Binder, Police Chief
3Palo Alto Crossing Guard Warrant: https://www.cityofpaloalto.org/civicax/filebank/documents/55662 Item 14
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CITY OF PALO ALTO CONTRACT NO. C24187853

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF PALO ALTO AND

ALL CITY MANAGEMENT SERVICES, INC
This Agreement for Professional Services (this “Agreement”) is entered into as of the 7th day of August, 2023 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and ALL CITY MANAGEMENT SERVICES, INC., a California, located at 10440 Pioneer Blvd., Suite 5, Santa Fe Springs, CA 90670 (“CONSULTANT”).

The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference:

RECITALS
A. CITY intends to award a contract (the “Project”) and desires to engage a consultant to provide and perform crossing guard services, training in connection with the Project (the “Services”, as detailed more fully in Exhibit A).

C. CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled “SCOPE OF SERVICES”.

NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows:

SECTION 2. TERM.

The term of this Agreement shall be from the date of its full execution through August 31, 2028 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.

SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit A. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT.

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SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Three Million Nine Hundred Twenty Thousand Eight Hundred Sixty-Four Dollars and Sixty-Four cents ($3,920,864.64). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY.

SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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design submittal. If the total estimated construction cost at any submittal exceeds the CITY’s stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY.

SECTION 12. SUBCONTRACTING.

CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee.

SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign David Mecusker as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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progress, and execution of the Services and represent CONSULTANT during the day-to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property.

CITY’s Project Manager is Ben Becchetti, Police Department, Telephone: (650) 329-2232, Email:

SECTION 16. INDEMNITY.

16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party.

16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement.

SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy.

SECTION 18. INSURANCE.

18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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such damage, injury, or loss arising after the Agreement is terminated or the term has expired.

SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.

19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination.

19.2. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials).

19.3. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.2, 19.3, 19.4, 20, 25, 27, 28, 29 and 30.

19.4. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers).

SECTION 20. NOTICES.

All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows:

To CITY: Office of the City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303

With a copy to the Purchasing Manager
To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement.

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CONSULTANT shall provide written notice to CITY of any change of address.

SECTION 21. CONFLICT OF INTEREST.

21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services.

21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest.

SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA.

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third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements:
(a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office.
(c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed.

SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE.

SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS.

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SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”.

This Project is not a 9204 Public Works Project.

SECTION 28. CONFIDENTIAL INFORMATION.

CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information.

28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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Civil Code Section 1798 et seq., as applicable, as amended from time to time.

28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions.

SECTION 29. MISCELLANEOUS PROVISIONS.

29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions.

29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement.

29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement.

DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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Management Services
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29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement.

EXHIBIT A: SCOPE OF SERVICES
EXHIBIT C: COMPENSATION
EXHIBIT C-1: SCHEDULE OF RATES
EXHIBIT D: INSURANCE REQUIREMENTS

THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED.

DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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Management Services
Contract, C24187853
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Rev. Dec.15, 2020

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CONTRACT NO. C24187853 SIGNATURE PAGE
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written.

CITY OF PALO ALTO
____________________________
City Manager
APPROVED AS TO FORM:
__________________________
City Attorney or designee

ALL CITY MANAGEMENT SERVICES
By:_________________________________
Name:_______________________________
Title: _______________________________
By:_________________________________
Name:_______________________________
Title: _______________________________
DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 President
Baron Farwell
Secretary
Demetra Farwell
Item 14
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EXHIBIT A

SCOPE OF SERVICES
CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”.

1. CONSULTANT Shall Provide or Perform the following:
a. Provide crossing guard services at each location listed on “Crossing Guard Locations” on the days and during specific hours designated by the City b. Coordinate any location and schedule changes directly with the City c. Provide payroll and workers’ compensation coverage for all guards d. Provide training to all new hires
e. Maintain a sufficient number of alternate guards and guarantee crossing coverage for absent or sick guards
f. Supply all necessary equipment including signs, traffic vests, whistles and raincoats g. Submit invoices to the City of Palo Alto on a monthly basis for the number of hours worked by crossing guards during the previous month
h. Maintain quarterly contact with the Police Department representative for quality assurance of the program

2. Crossing Guard Locations, Days and Hours:
a. CONSULTANT shall be responsible for providing crossing guard services during the normal school year session and the summer school session. The normal schoolyear session is composed of 180 school days per year. The summer school session is composed of 19 school days per year. The exact dates that schools are in session are published and coordinated by the Palo Alto Unified School District. The most accurate calendar for verifying in-session days is on the School District’s website. b. CONSULTANT will provide crossing guard services on all days that school is in session, at the designated locations, during the designated hours. Currently, there are 30 (+/-1) intersections that require a crossing guard during the normal school year. The City will typically require crossing guards at 12 intersections during the Summer school session. The School District changes the summer school locations from year to year which will require the City to change the summer school crossing guard locations. The City of Palo Alto will notify the CONSULTANT in advance for summer school locations and times.
c . The City reserves the right to add, delete or revise the crossing guard locations and times, provided that CONSULTANT is given 30 days written notification of any proposed changes.

3. CONSULTANT Shall Maintain the Following Minimum Standards for Crossing Guards:
a. Must have a minimum of an eighth-grade education
b. Be able to read, write and speak English
c. Be a minimum of 18 years old
d. Not have any felony convictions, misdemeanor convictions involving crimes against children, or convictions involving any violent crime
e. Not be a registered sex offender or narcotics offender f. Demonstrate the following abilities and characteristics; DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
Attachment A - All City
Management Services
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Item 14: Staff Report Pg. 17 Packet Pg. 182 of 285
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g. Minimum of average intelligence
h. Good physical condition, including sight and hearing i. Mental alertness
j. Neat appearance
k. Good character
l. Dependability
m. Sense of responsibility for the safety of children
n. Good verbal communication skills
o. Familiarity with traffic rules and regulations

4. Appearance & Behavior
a. Crossing Guards will not hold anything in their hands while working, except for their issued stop sign. An example of this would be the Crossing Guard’s cellphone. b. Crossing guards will use appropriate language and refrain from using profanity. c. Crossing Guards must at all times display visible picture identification showing they are an employee of the CONSULTANT
d. Crossing Guards shall wear acceptable attire at all times which may be periodically subject to review by the City
e. Crossing Guards shall wear their traffic vests at all times while performing crossing duties

5. CONSULTANT’s Supervisors Shall Perform the Following Duties:
a. A local area supervisor shall be available at all times to see that guard activities are taking place at required locations and times.
b. The supervisor shall assign schedules, monitor and supervise crossing guards when necessary and have a vehicle to travel to work sites.
c. The supervisor shall visit each school site once a month. d. The supervisor must be available to the City returning phone calls as soon as possible but in all cases within 30 minutes.
e. The supervisor must be available to respond to problems and/ or complaints. f. In addition to the minimum standards set forth above, the supervisor must have a minimum of a high school education and a valid California driver’s g. As requested, the area supervisor will provide pedestrian and bike counts for intersections.

6. Absent Crossing Guards
a. CONSULTANT will maintain standard procedures that require crossing guards to notify the area supervisor if they will be tardy or absent for their shift. b. When crossing guards are absent, it is the responsibility of CONSULTANT and the area supervisor to staff the location with alternate personnel. c. The area supervisor shall immediately notify the Traffic Supervisor if there will be any delay or absence in providing intersection coverage.

7. Training and Orientation
a. Training and orientation shall be provided prior to deploying any crossing guards. b.

All training and orientation procedures shall be subject to the approval of the City of Palo Alto.

DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
Attachment A - All City
Management Services
Contract, C24187853
Item 14: Staff Report Pg. 18 Packet Pg. 183 of 285
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8. Crossing Guard Locations
El Camino /
W.Charleston
1 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:25 -
03:40
02:25 - 03:40 01:30 -
02:20
02:25 - 03:40 02:25 -
03:40
50 El Camino / Maybell Ave 2 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:25 -
03:40
02:25 - 03:40 01:30 -
02:15
02:25 - 03:40 02:25 -
03:40
50 El Camino /
Margarita Ave
3 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:30 -
03:45
02:30 - 03:45 01:40 -
02:30
02:30 - 03:45 02:30 -
03:45
45 El Camino/Los
Robles Ave
4 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:30 -
03:45
02:30 - 03:45 01:20 -
02:25
02:30 - 03:45 02:30 -
03:45
45 El Camino / Stanford Ave 5 A.M. 07:30 -
08:20
07:30 - 08:20 07:30 -
08:20
07:30 - 08:20 07:30 -
08:20
50 P.M 02:20 -
03:30
02:20 - 03:30 01:20 -
02:10
02:20 - 03:30 02:20 -
03:30
50 El Camino / Los Altos
Ave
6 A.M. 07:40 -
08:40
07:40 - 08:40 07:40 -
08:40
07:40 - 08:40 07:40 -
08:40
60 P.M 02:30 -
03:30
02:30 - 03:30 02:30 -
03:30
02:30 - 03:30 02:30 -
03:30
60 Arastradero/ Donald Dr 7 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:20 -
03:40
02:20 - 03:40 01:30 -
02:20
02:20 - 03:40 02:20 -
03:40
80 Arastradero/
Coulombe Dr
8 A.M. 07:30 -
08:20
07:30 - 08:20 07:30 -
08:20
07:30 - 08:20 07:30 -
08:20
50 P.M 02:20 -
03:40
02:20 - 03:40 01:30 -
02:20
02:20 - 03:40 02:20 -
03:40
60 Coulombe / Maybell Ave 9 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:20 -
03:25
02:20 - 03:25 01:25 -
02:15
02:20 - 03:25 02:20 -
03:25
55 Charleston / Alma St 10 A.M. 07:30 -
08:15
07:30 - 08:15 07:30 -
08:15
07:30 - 08:15 07:30 -
08:15
45 P.M 02:35 -
03:50
02:35 - 03:50 01:30 -
02:20
02:35 - 03:50 02:35 -
03:50
60 Alma / Meadow Dr 11 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:30 -
03:30
02:30 - 03:30 01:40 -
02:20
02:30 - 03:30 02:30 -
03:30
60 E. Meadow / Waverley
St
12 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:00 -
03:30
02:00 - 03:30 01:30 -
02:20
02:00 - 03:30 02:00 -
03:30
90 E. Charleston / Nelson
Dr
13 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:00 -
03:30
02:00 - 03:30 01:30 -
02:30
02:00 - 03:30 02:00 -
03:30
60 E.Charleston / Carlson
Ct
14 A.M. 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
07:30 - 08:30 07:30 -
08:30
60 P.M 02:00 -
03:30
02:00 - 03:30 01:30 -
02:30
02:00 - 03:30 02:00 -
03:30
55 E. Meadow / Middlefield 15 A.M. 07:30 - 07:30 - 08:30 07:30 - 07:30 - 08:30 07:30 - 60 DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
Attachment A - All City
Management Services
Contract, C24187853
Item 14: Staff Report Pg. 19 Packet Pg. 184 of 285
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EXHIBIT C

COMPENSATION
CITY agrees to compensate CONSULTANT for the Services performed in accordance with the terms and conditions of this Agreement, including Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4 of the Agreement), based on the hourly rate schedule attached as Exhibit C-1.

The compensation to be paid to CONSULTANT under this Agreement for all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), shall not exceed the amount(s) stated in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY.

All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information.

DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
Attachment A - All City
Management Services
Contract, C24187853
Item 14: Staff Report Pg. 20 Packet Pg. 185 of 285
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EXHIBIT C-1

SCHEDULE OF RATES
CONSULTANT’s schedule of rates is as follows:

Year Number
of CG
Number of
Days
Hours/Day Hourly Rate Total
2023-2024 31 180 4 $30.47 $680,090.40
2024
Summer
12 19 4
$30.47 $27,788.64
2024-2025 31 180 4 $32.10 $716,472.00
2025
Summer
12 19 4 $32.10 $29,275.20
2025-2026 31 180 4 $33.73 $752,853.60
2026
Summer
12 19 4 $33.73 $30,761.76
2026-2027 31 180 4 $35.39 $789,904.80
2027
Summer
12 19 4 $35.39 $32,275.68
2027-2028 31 180 4 $37.08 $827,625.60
2028
Summer
12 19 4 $37.08 $33,816.96
DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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Management Services
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Item 14: Staff Report Pg. 21 Packet Pg. 186 of 285
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EXHIBIT D

INSURANCE REQUIREMENTS

CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE

AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN.

REQUIRED TYPE OF COVERAGE REQUIREMENT

MINIMUM LIMITS
EACH

OCCURRENCE AGGREGATE
YES
YES
WORKER’S COMPENSATION
EMPLOYER’S LIABILITY

STATUTORY

STATUTORY STATUTORY STATUTORY

YES GENERAL LIABILITY, INCLUDING

PERSONAL INJURY, BROAD FORM

PROPERTY DAMAGE BLANKET

CONTRACTUAL, AND FIRE LEGAL

LIABILITY

BODILY INJURY

PROPERTY DAMAGE

BODILY INJURY & PROPERTY
DAMAGE COMBINED.
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000

YES AUTOMOBILE LIABILITY,

INCLUDING ALL OWNED, HIRED,

NON-OWNED

BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE

PROPERTY DAMAGE

BODILY INJURY AND PROPERTY

DAMAGE, COMBINED
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
Not Required Approved to remove from risk.

YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST

AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM

I. INSURANCE COVERAGE MUST INCLUDE:

A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY.

II. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS:

A. PRIMARY COVERAGE

WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED,

INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR

CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.

B. CROSS LIABILITY

THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE

INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE

INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.

C. NOTICE OF CANCELLATION

1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON

OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.

EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL:

HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET_BIDS_HOW_TO.ASP DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14
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Contract, C24187853
Item 14: Staff Report Pg. 23 Packet Pg. 188 of 285
City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Fire
Meeting Date: August 7, 2023
Report #:2307-1755
TITLE
PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report

RECOMMENDATION
Staff recommends Council
(1) Hold a public hearing to hear and consider objections from affected property owners of proposed assessments related to completed weed abatement work, and (2) Adopt a resolution confirming the report and ordering abatement costs to be a special assessment on the properties specified in the report (Attachment A).

BACKGROUND/ ANALYSIS
The Weed Abatement Division of Santa Clara County Agriculture and Environmental Management administers the contract for weed abatement within the City of Palo Alto, in accordance with an agreement established on April 18, 1977, between the City and County. On December 19, 2022, in accordance with Palo Alto Municipal Code Chapter 8.08, the City Council declared weeds to be a nuisance and ordered that the nuisance be abated. A public hearing was held on February 27, 2023, to consider objections to the proposed destruction or removal of the weeds. No objections were noted.

Once the above steps had been taken, the County Weed Abatement Division instructed its contractor to abate weeds on City and private properties within Palo Alto. That work has now been completed. Property owners were notified the first week in January 2023 that weeds were to be abated by April 30, 2023, either by the owners or by the County. If the property owners chose to have the County abate the weeds, the abatement charges would be levied against the respective properties as an assessment by the County Assessor. The County has since informed the property owners of the costs for destroying and removing the weeds. The City Clerk has published the required notice of this hearing in the Palo Alto Weekly. The cost Item 15
Item 15 Staff Report
Item 15: Staff Report Pg. 1 Packet Pg. 189 of 285
report by the County Weed Abatement Division has been posted on the City Hall Plaza bulletin board for ten (10) days prior to this hearing.

Property owners may object to the charges for weed abatement being levied against their properties. The charge consists of the contractor’s cost, plus 150 percent administrative charges, in accordance with Palo Alto’s contract with Santa Clara County (CMR #7527, December 12, 2016). A representative from the County Weed Abatement Division will be present at the public hearing with the records of weed abatement that have taken place.

Should there be any modifications in the proposed assessments as a result of the hearing; changes in the assessment spread will be made as necessary. After any recalculations are completed, and Council adopts the attached resolution confirming the abatements and ordering those costs to be imposed as liens on the abated properties, the assessments will be submitted to the County Assessor for entry on the October tax roll upon which general City taxes are to be collected.

This procedure is consistent with existing City policies

FISCAL/RESOURCE IMPACT
There is no direct fiscal impact of this action to the City. The assessments identified on Attachment “A” of the resolution, totaling $22,042.58, will be imposed as liens on the properties listed and will be borne by the property owners, not the City.

STAKEHOLDER ENGAGEMENT
The entire weed abatement program is coordinated by the Santa Clara County Department of Agriculture and Environmental Management. Coordination includes contracts, inspections, nuisance reports/lists and fees.

ENVIRONMENTAL REVIEW
The Santa Clara County Counsel has determined the Weed Abatement Program to be Categorically Exempt from CEQA pursuant to CEQA Guidelines Section 15308.

ATTACHMENTS
Attachment A: Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein APPROVED BY:

Geoffrey Blackshire, Fire Chief
Item 15
Item 15 Staff Report
Item 15: Staff Report Pg. 2 Packet Pg. 190 of 285
*NOT YET APPROVED*
1 Resolution No.

Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein

R E C I T A L S
A. The Council of the City of Palo Alto has heretofore declared weeds growing on certain properties within the City to be a public nuisance by Resolution No. 10087, dated December 19, 2022 and B. The Council on February 27th, 2023, held a public hearing for objections to the proposed destruction and removal of weeds at the properties indicated in the County’s list for weed abatement.

C. The Fire Chief, through his Administrator, the Weed Abatement Division of Santa Clara County Department of Agriculture and Environmental Management, has caused to be abated the weeds on the properties described in the County’s list for weed abatement; and D. The Fire Chief, through his Administrator, the Weed Abatement Division of Santa Clara County Department of Agriculture and Environmental Management, has filed his report and assessment list for weed abatement as provided by law and a hearing has been duly set and noticed, for objections to said report and assessment list and for confirmation; and E. The Council has duly considered the report and assessment list and any objections thereto.

NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:

SECTION 1. The report and assessment list is in all respects complete and correct and is hereby confirmed. The amounts of the cost for abating the nuisance are confirmed and those remaining unpaid, as shown on Exhibit “A” attached hereto and incorporated herein, shall constitute special assessments against the respective parcels of land and are a lien on the property for the amount of the respective assessment.

SECTION 2. All written or oral protests or objections to said report and assessment list are overruled or denied.

SECTION 3. The unpaid assessments shown on Exhibit “A” shall be entered upon the 2023-2024 tax roll against the parcels of land and shall be collected at the same time and in the same manner as general City taxes, subject to the same interest and penalties, and subject to the same procedure and sale in case of delinquency. All laws and ordinances applicable to the levy, collection, and enforcement of City taxes are hereby made applicable to this special assessment. //
Item 15
Attachment A -
Resolution Confirming
Weed Abatement Report
and Ordering Cost of
Abatement to be a
Special Assessment on
the Respective Properties
Described Therein
Item 15: Staff Report Pg. 3 Packet Pg. 191 of 285
*NOT YET APPROVED*
2 SECTION 4. Santa Clara County has determined the weed abatement program to be categorically exempt from CEQA pursuant to CEQA Guidelines Section 15308.

INTRODUCED AND PASSED:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM: APPROVED:

Assistant City Attorney City Manager
Fire Chief
Director of Administrative Services
Item 15
Attachment A -
Resolution Confirming
Weed Abatement Report
and Ordering Cost of
Abatement to be a
Special Assessment on
the Respective Properties
Described Therein
Item 15: Staff Report Pg. 4 Packet Pg. 192 of 285
TRA
2023 WEED ABATEMENT PROGRAM

UNINCORPORATED COUNTY OF SANTA CLARA

ASSESSMENT REPORT
Situs APN OWNER ADDRESS

TAX ROLL
AMT
Exhibit A
1 1605 Edgewood 003-12-002 Miao, Nina Yanti 931 Clara Dr PALO ALTO 94303-4002 $611.00 6001 2 136 Lois 003-38-044 Hobson, Scott A Trustee 136 Lois Ln PALO ALTO 94303-2904 $92.00 6001 3 170 Iris 003-41-008 Xia, Fan And Zhou, Yuan 170 Iris Wy PALO ALTO 94303-3036 $92.00 6001 4 782 Greer 003-41-065 Deng, Jingjing And Jiang, Lijun 782 Greer Rd PALO ALTO 94303-3022 $92.00 6001 5 1938 Channing 003-42-039 Haley Philip H Trustee & Et Al 506 Eisenhower St DAVIS 95616 $92.00 6001 6 1071 Embarcadero 003-42-055 Kothary, Nishita N And Shah, Niraj A 1071 Embarcadero Rd PALO ALTO 94303-3149 $611.00 6001 7 2385 St Francis 003-48-021 Zadik, Yair And Linda 2385 St Francis Dr PALO ALTO 94303-3136 $92.00 6001 8 2075 Louis 003-50-021 Keller, Jeffrey R 2075 Louis Rd PALO ALTO 94303-3452 $611.00 6001 9 946 El Cajon 003-52-057 Pillsbury, Helen B Trustee 707 Elm St 221 SAN CARLOS 94070 $92.00 6001 10 864 Embarcadero 003-56-002 Choi, Ben Chung-ming Trustee & Et 268 Castro St MOUNTAIN VIEW 94041-1204 $92.00 6001 11 742 Southampton 003-59-041 Agrawal, Parag And Agarwala, 855 El Camino Real Ste 13a Palo Alto 94301-2326 $92.00 6001 12 260 Byron 120-02-030 Liveright Michael 260 Byron St PALO ALTO 94301 $611.00 6001 13 655 Embarcadero 120-08-023 L S & Co Partnership 555 Byron St Unit 105 PALO ALTO 94301-1303 $1,714.08 6001 14 733 Ramona 120-27-063 Koda, Ross K Trustee P O Box 156 SOUTH DOS PALOS 93665 $92.00 6001 15 4102 Sutherland 127-16-005 Yurchenco, James R 4102 Sutherland Dr PALO ALTO 94303-4730 $611.00 6012 16 3951 Sutherland 127-17-014 Chan, Allan Fukwah And Lam, 3951 Sutherland Dr PALO ALTO 94303-4726 $92.00 6012 17 3640 Lupine 127-21-140 Luu, Jane And Ng, David M 3640 Lupine Av PALO ALTO 94303-4431 $92.00 6001 18 454 Colorado 132-08-105 Ramchandran, Asish And Kavitha 2657 Kipling St PALO ALTO 94306 $92.00 6001 19 464 Colorado 132-08-115 Tanphaichitr, Saksiri M And Bellers, 863 Warren Way PALO ALTO 94303 $92.00 6001 Report Date: 7/11/2023 (List Sorted by APN) Page 1
Item 15
Attachment A - Resolution
Confirming Weed Abatement Report
and Ordering Cost of Abatement to
be a Special Assessment on the
Respective Properties Described
Therein
Item 15: Staff Report Pg. 5 Packet Pg. 193 of 285
TRA
2023 WEED ABATEMENT PROGRAM

UNINCORPORATED COUNTY OF SANTA CLARA

ASSESSMENT REPORT
Situs APN OWNER ADDRESS

TAX ROLL
AMT
Exhibit A
20 3120 Cowper 132-20-155 Valentine, Mary E 3120 Cowper St PALO ALTO 94306-3001 $611.00 6001 21 3533 Ramona 132-22-097 Tang, Dexter Chihung Trustee & Et 3533 Ramona St PALO ALTO 94306-3549 $92.00 6001 22 3541 Bryant 132-23-033 Kaposhilin, Nicholas Trustee 936 California Av N PALO ALTO 94303-3405 $611.00 6001 23 84 Roosevelt 132-23-055 Leung, John Ka Yu And Joanna Po Box 5358 SAN MATEO 94402-0358 $92.00 6001 24 76 Roosevelt 132-23-059 Liu, Jenkuei Trustee & Et Al 4039 Scripps Av PALO ALTO 94306-4535 $92.00 6001 25 179 El Dorado 132-25-021 Brickley, Helen C Trustee 4285 Puerta Del Sol CAMINO 95709 $92.00 6001 26 2876 Emerson 132-26-006 Hsu, Yen-fen Trustee 2876 Emerson St PALO ALTO 94306-2350 $92.00 6001 27 2886 Emerson 132-26-007 Narayana, Sharath Keshava And 2886 Emerson St PALO ALTO 94306-2350 $92.00 6001 28 11 Roosevelt 132-29-014 Qi, Feng And Chen, Cheng-na 11 Roosevelt Cl PALO ALTO 94306-4217 $92.00 6001 29 34 Roosevelt 132-29-061 Lyons, Charles P Trustee & Et Al 34 Roosevelt Cl PALO ALTO 94306-4216 $92.00 6001 30 18 Roosevelt 132-29-069 Bernstein Amir D Trustee 18 Roosevelt Cir PALO ALTO 94306 $92.00 6001 31 3780 Wright 132-30-017 Axelrod, Herbert And Fumiko 3780 Wright Pl PALO ALTO 94306-4262 $92.00 6001 32 3830 Carlson 132-30-058 Cheng Jing Et Al 3830 Carlson Cir PALO ALTO 94306 $1,116.00 6001 33 No Situs 132-33-060 Linda Allen 1700 Space Park Dr SANTA CLARA 95054 $92.00 6001 34 220 Matadero 132-34-025 Sf21g Llc 26880 Aliso Viejo Py Ste 100 ALISO VIEJO 92656 $92.00 6001 35 3675 Park 132-34-045 Basler, Joshua R 3675 Park Bl PALO ALTO 94306-2853 $92.00 6001 36 3605 Park 132-34-050 Pan, Nancy And Lee, Benson 3605 Park Bl PALO ALTO 94306-2853 $92.00 6001 37 3561 Park 132-34-052 Mahal, Jaswinder 180 Park Sharon Dr SAN JOSE 95136-2535 $92.00 6001 38 210 Wilton 132-35-012 Chase Wilton Llc 3024 Ross Rd PALO ALTO 94303-4102 $92.00 6001 Report Date: 7/11/2023 (List Sorted by APN) Page 2
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Attachment A - Resolution
Confirming Weed Abatement Report
and Ordering Cost of Abatement to
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Respective Properties Described
Therein
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TRA
2023 WEED ABATEMENT PROGRAM

UNINCORPORATED COUNTY OF SANTA CLARA

ASSESSMENT REPORT
Situs APN OWNER ADDRESS

TAX ROLL
AMT
Exhibit A
39 443 Wilton 132-35-027 Atashband, Bahram 443 Wilton Av PALO ALTO 94306-2859 $92.00 6001 40 215 Wilton 132-35-042 Godshall, Kelvin V Et Al 215 Wilton Av PALO ALTO 94306-2855 $92.00 6001 41 2755 El Camino Real 132-36-084 Whpv Alta Locale Llc 530 Emerson St Ste 150 PALO ALTO 94301 $92.00 6001 42 415 Fernando 132-39-038 Brown, Jonathan S And Miriam M 415 Fernando Av PALO ALTO 94306-2820 $92.00 6001 43 389 Matadero 132-40-053 Mahany, Gary W And Kemp, Susan A 389 Matadero Av PALO ALTO 94306-2833 $92.00 6001 44 4032 Park 132-43-025 Zhu, Li And Wan, Fanny Trustee 33345 7th St UNION CITY 94587 $92.00 6001 45 3130 Ramona 132-48-033 Ding, Zhimin And Zhu, Xinyi 3130 Ramona St PALO ALTO 94306-2922 $92.00 6001 46 613 Stanford 137-01-059 Baumann, John R 613 Stanford Av PALO ALTO 94306-1412 $92.00 6001 47 2150 Yale 137-01-134 Liang, Ke 33206 Falcon Dr FREMONT 94555 $92.00 6001 48 2321 Wellesley 137-02-024 Culpepper, Benjamin J 335 Panoramic Wy BERKELEY 94704 $92.00 6001 49 1082 College 137-03-036 1080capa Llc 3028 Scott Blvd Unit C SANTA CLARA 95054 $611.00 6001 50 2017 Oberlin 137-03-047 Stanford Jewish Center Inc 1289 College Av PALO ALTO 94306-1345 $92.00 6001 51 2276 Harvard 137-05-016 Bussey Jason M And Sachiko 2276 Harvard St PALO ALTO 94306 $92.00 6001 52 2195 Columbia 137-06-036 Edelman Andrea Trustee 2195 Columbia St PALO ALTO 94306 $92.00 6001 53 3700 El Camino Real 137-11-078 Kss Investment Llc 1380 Miravalle Av LOS ALTOS 94024-5744 $92.00 6022 54 3793 La Donna 137-12-016 Mehta, Bijal And Pallavi Trustee 3793 La Donna Av PALO ALTO 94306-3151 $611.00 6059 55 721 Barron 137-13-042 Ashworth, Darren M And Imane Z 721 Barron Av PALO ALTO 94306 $92.00 6059 56 788 Los Robles 137-13-112 Bloomquist, Lynda L Trustee 788 Los Robles Av PALO ALTO 94306-3159 $611.00 6059 57 4146 El Camino Real 137-24-034 Juan, Chung-chiung And Su Chen 6 Atherton Oaks Ln ATHERTON 94027 $611.00 6022 Report Date: 7/11/2023 (List Sorted by APN) Page 3
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Attachment A - Resolution
Confirming Weed Abatement Report
and Ordering Cost of Abatement to
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Respective Properties Described
Therein
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TRA
2023 WEED ABATEMENT PROGRAM

UNINCORPORATED COUNTY OF SANTA CLARA

ASSESSMENT REPORT
Situs APN OWNER ADDRESS

TAX ROLL
AMT
Exhibit A
58 4130 Donald 137-27-086 Hsi, Hsing-hui 4130 Donald Dr PALO ALTO 94306-3822 $92.00 6022 59 3460 Hillview 142-16-059 Leland Stanford Jr Univ The Bd 26 Euclid Av N PASADENA 91101 $611.00 6055 60 1050 Arastradero 142-16-060 Leland Stanford Jr Univ Bd 300 Pasteur Dr STANFORD 94305-5132 $92.00 6055 61 3495 Deer Creek 142-16-062 Leland Stanford Jr Univ Board 150 Portola Rd PORTOLA VALLEY 94025 $611.00 6055 62 0 Deer Creek 142-16-064 Leland Stanford Jr Univ The Bd Of 415 Broadway St 3rd Flr REDWOOD CITY 94063 $611.00 6055 63 3500 Deer Creek 142-16-066 Leland Stanford Jr University Board 12832 Frontrunner Bl S Ste DRAPER 84020 $611.00 6055 64 4208 Ruthelma 148-02-002 Shiu, Boon W And Choi, Keehyun 4208 Ruthelma Av PALO ALTO 94306-4109 $92.00 6001 65 4206 Darlington 148-03-037 Ferreira, Kavitha And Joao Carlos 4206 Darlington Ct PALO ALTO 94306-4129 $92.00 6001 66 4201 Park 148-03-060 Bordia, Anupam And Surbhi 11515 Arroyo Oaks Dr. Los Altos Hills 94024-6551 $92.00 6001 67 4338 Silva 148-12-013 Karupasamy, Karthikeyan Trustee & 444 Del Medio Av MOUNTAIN VIEW 94040-1161 $92.00 6057 68 4388 Silva 148-12-028 Yin, Jun And Duanmu, Lan 4388 Silva Ct PALO ALTO 94306-4422 $92.00 6057 69 633 Arastradero 167-06-016 Stone, Virginia A And Bradley K 3516 Bajamont Wy CARMICHAEL 95608 $92.00 6022 70 639 Arastradero 167-06-063 New Atlantis Llc 639 Arastradero Rd PALO ALTO 94306-3838 $92.00 6022 71 4179 Oak Hill 175-01-025 Bachrach, Sylvia Rashmi Trustee & 12 Star Wy MOUNTAIN VIEW 94040 $92.00 6001 72 4169 Oak Hill 175-01-026 Bachrach, Sylvia R Trustee 12 Starr Wy MOUNTAIN VIEW 94040 $92.00 6001 73 849 Mesa 175-01-037 Jalilian, Mohammad 1306 Daphne Dr SAN JOSE 95129-3806 $92.00 6001 74 4243 Manuela 175-02-053 Weakland, Alan Trustee & Et Al 515 Flower St S Floor 25 LOS ANGELES 90071 $92.00 6001 75 4103 Old Trace 175-20-078 Smithwick Alton D And Ursula L Po Box 60065 PALO ALTO 94306 $3,975.50 6020 76 890 Mockingbird 175-20-082 Joshi, Vivek Trustee & Et Al 5209 Watusi Bnd Austin 78732-4403 $92.00 6020 Report Date: 7/11/2023 (List Sorted by APN) Page 4
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Attachment A - Resolution
Confirming Weed Abatement Report
and Ordering Cost of Abatement to
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Respective Properties Described
Therein
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TRA
2023 WEED ABATEMENT PROGRAM

UNINCORPORATED COUNTY OF SANTA CLARA

ASSESSMENT REPORT
Situs APN OWNER ADDRESS

TAX ROLL
AMT
Exhibit A
77 4186 Old Adobe 175-20-092 Waters, Christopher J Trustee & Et 609 Arboleda Dr LOS ALTOS 94024 $92.00 6020 78 4150 Old Adobe 175-20-105 Hao, Hsieh T And Ming C Trustee 4150 Old Adobe Rd PALO ALTO 94306-3726 $92.00 6020 79 4155 Old Adobe 175-20-110 Vilkin, Peter D Trustee 3790 El Camino Real 176 PALO ALTO 94306 $92.00 6020 80 3000 Alexis 182-35-035 Palo Alto Hills Golf And Country 3000 Alexis Dr PALO ALTO 94304-1303 $92.00 6039 81 3130 Alexis 182-43-024 Von Clemm, Peter F And Jennifer J 3130 Alexis Dr PALO ALTO 94304-1305 $92.00 6039 82 966 Laurel Glen 182-43-038 Jacobsen, Ruth E Trustee 966 Laurel Glen Dr PALO ALTO 94304-1322 $92.00 6039 83 951 Laurel Glen 182-49-004 Bogerty, Sharon D 951 Laurel Glen Dr PALO ALTO 94304-1323 $92.00 6039 84 930 Laurel Glen 182-54-006 Yeh Knoll Holding Inc A Barbados 979 Kings Road Quarry Bay Hong $92.00 6039 TOTAL $22,042.58
Report Date: 7/11/2023 (List Sorted by APN) Page 5
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Attachment A - Resolution
Confirming Weed Abatement Report
and Ordering Cost of Abatement to
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Therein
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City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Planning and Development Services
Meeting Date: August 7, 2023
Report #:2306-1673
TITLE
Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental Analysis:

The City Council Previously Certified a Final Environmental Impact Report for this Project.

RECOMMENDATION
Approve the transportation demand management plan as consistent with the conditions of approval for the Castilleja School redevelopment project.

BACKGROUND
On June 6, 2022, the City Council approved various discretionary land use entitlements and one legislative text amendment to the zoning code to allow Castilleja School redevelop and expand student enrollment, subject to certain findings and conditions of approval. These actions are memorialized in the City Council adopted record of land use action, or RLUA, which is available online.1 Condition number 20 in the RLUA required the applicant to prepare a final version of the complete transportation demand management plan, or TDMP. TDM provisions for the project were previously approved by the City Council and included components from the following documents:
• Castilleja’s prior TDMP;2
• An enhanced TDMP prepared by transportation consultant Nelson\Nygaard for Castilleja;3
1 City Council approved record of land use action, dated June 6, 2022:
https://www.cityofpaloalto.org/files/f65eb77d-4d17-41a6-8158-44f1df3b649f/Casti-Signed-ROLUA-andExhibit.pdf. 2 This is summarized in the Nelson\Nygaard memo (next footnote) 3 Nelson\Nygaard enhanced TDMP, dated June 9, 2016:
https://www.cityofpaloalto.org/files/assets/public/planning-amp-development-services/currentplanning/uploads-for-website/castilleja-eir-appendices-b3-through-b7.pdf.

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• A supplemental, or draft, TDMP previously prepared by the applicant and updated in 20214
• Mitigation measure 7A from the mitigation and monitoring report included in the City’s prepared final environmental impact report;5
• Other conditions of approval from the RLUA, notably conditions 20 – 26; and, • The City Council’s motion from June 6, 2022.6
Since the various TDMP provisions were distributed in different source documents, the City Council required a single source compilation that is cohesive, well-organized and indexed. The final form document is subject to the City Council’s approval.

The City Council’s action to approve the document affirms that the TDMP incorporates all relevant transportation-related conditions of approval. Importantly, the TDMP is intended to summarize key requirements and implementation measures, but the RLUA and supporting documents, such as the mitigation monitoring and reporting program, are the official records that govern the TDMP and Castilleja School’s operations. In this regard, as the Council has already taken a final action on the project, this review does not present the City Council with an opportunity to add new requirements that were not previously included in the source documents. If, however, the City Council believes the TDMP failed to accurately describe a previously approved requirement or is ambiguous, direction can be given to address clerical errors in the document.

While the City Council previously indicated that this TDMP could be placed on the Council’s consent calendar for approval, at the request of the Mayor and Vice Mayor in coordination with the City Manager, it was decided this item was more appropriate as an action item to receive public comment and Council deliberation.

ANALYSIS
The TDMP, included with this report as Attachment A, was prepared by Castilleja School. It was reviewed by City staff in Planning and Development Services and the Office of Transportation.

These two City departments will be responsible for ensuring compliance with various components of the TDMP and the RLUA.

The document identifies performance standards, data collection methodology and reporting requirements, mitigation strategies, fees for City monitoring, information on enforcement and 4 Applicant’s draft TDMP from 2021: https://www.cityofpaloalto.org/files/assets/public/planning-ampdevelopment-services/new-development-projects/1310-bryant-street/castilleja-tdm-operations-manual-updated2021.pdf. 5 Project FEIR Mitigation Monitoring and Reporting Program:
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/city-councilagendas-minutes/2022/20220523/20220523pccsm-revised.pdf#page=292. 6 City Council action minutes from June 6, 2022: https://www.cityofpaloalto.org/files/assets/public/agendasminutes-reports/agendas-minutes/city-council-agendas-minutes/2022/20220606/20220606smccsmct.pdf Item 16
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addressing violations, and general oversight. Appendices to the TDMP include all other relevant parking and transportation-related conditions of approval from the RLUA and a TDMP operations guide and program manual that would be shared with enrolled students and their parents.

Staff’s review of the attached TDMP finds it consistent with the Council’s interest to compile all relevant requirements into one document. Key provisions of the RLUA, including conditions 20- 26 that address average daily and AM peak trips are included in the TDMP, as are requirements for permanent driveway counters, procedures for data collection, shuttle service to appropriate Caltrain stations, monitoring neighborhood drop-off and pick-up compliance, tri-annual reporting requirements, engagement with parents and students about the plan requirements, and many other provisions from the RLUA and mitigation monitoring report. In its motion to approve the project, the City Council also included several other requirements such as affirmative acknowledgement from Castilleja School that it agrees to only use onsite and street parking along the perimeter of the school building for all parking; that it will prohibit juniors from driving to the school; and, imposes a requirement that 40 percent of its student enrollment be located within a five mile radius of Castilleja School. These and many other provisions are included in the TDMP.

FISCAL/RESOURCE IMPACTS
Enforcing compliance with the project’s land use entitlements and the TDMP will require City staff resources. Castilleja School is required to maintain a balance of $15,000 with the City to investigate complaints and for ongoing monitoring and reporting. The deposit amount will be replenished when the balance reaches $5,000. While the City will be compensated for its time engaging with this private development project, staff resources in several departments are expected to be diverted from other initiatives at times to address the requirements of the RLUA and TDMP. Timely compliance review is key to satisfy the community and target dates for long range planning efforts may be adjusted.

STAKEHOLDER ENGAGEMENT
Staff has communicated with representatives of neighbors near Castilleja School to answer questions about the project, the RLUA and its implementation. Staff provided a draft version of the subject TDMP for neighbor review and comment prior to preparing this report. Staff continues to maintain the project website posting information as it becomes available or relevant.

ENVIRONMENTAL REVIEW
The City Council previously certified a final environmental impact report for this project; the recommendation in this report is consistent with the prior review and no further environmental analysis is required.

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ATTACHMENTS
Attachment A: Castilleja School's Transportation Demand Management Plan

APPROVED BY
Jonathan Lait, Director of Planning and Development Services Item 16
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Women Learning. Women Leading.
1310 Bryant Street
Palo Alto, CA 94301
(650) 328–3160
castilleja.org
Castilleja School
Final Transportation Demand
Management Plan
December 2, 2022
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Table of Contents

1. Introduction............................................................................................................... 3

2. Performance Standards ........................................................................................ 4

3. Data Collection Methodology.............................................................................. 4

4. Reporting.................................................................................................................... 5

5. Required Mitigation Strategies .......................................................................... 9

6. Fees for City Monitoring.....................................................................................14

7. Violations and Enforcement..............................................................................14

8. Oversight...................................................................................................................17 Appendix A: Transportation and Parking Related COA’s and Mitigation Measures.................................................................................................................................20 Appendix B: Castilleja School 2022-23 TDM Operations Guide & Program Manual ...............................................................................................................................22 Item 16
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Castilleja School
Final Transportation Demand Management Plan

1. Introduction.

Castilleja School is an independent school for girls in grades six through twelve, located in Palo Alto, California. Castilleja is the only non-sectarian all-girls middle and high school in the San Francisco Bay Area. It seeks to expand enrollment gradually as facilities are redeveloped for increased safety, sustainability, and programmatic space.

In connection with the School’s Conditional Use Permit (“CUP”), an entitlement permit approved in the City of Palo Alto Record of Land Use Action, dated June 6, 2022 (“RLUA”), the School is held to an average daily trip (ADT) standard of less than 1,198 and an AM peak trip standard of less than 383, to avoid traffic impacts.

This Transportation Demand Management Plan (“TDMP”) includes vehicle trip strategies to assist in complying with these trip thresholds. In addition, successful TDM outcomes generally serve to reduce parking demand and minimize schoolrelated disruptions and intrusions into the nearby residential neighborhoods.

As required by Conditional of Approval (“COA”) 20, this TDMP “compiles all applicable transportation-related requirements of the Record of Land Use Action into a cohesive, well-organized and indexed document.” The intent of the plan is to reduce vehicle trips to, and parking demand at, the school. This plan will also serve as a publicly available resource to inform interested residents of the School’s transportation-related expectations and requirements. For reference purposes, attached as Appendix A is a matrix which provides all traffic and parking related COA’s and Mitigation Measures.

Per COA 21, the TDMP incorporates various requirements from several source documents, summarized as follows:
● TheSchool’s transportation demand management plan on file with the City of Palo Alto;
● All applicable Mitigation Measures from the Certified Final EIR1, particularly Mitigation Measures 4a and 7a;
● All applicable conditions included in this Record of Land Use Action; ● Applicable sections of the Palo Alto Municipal Code regarding TDM programs, monitoring, reporting and penalties; and
1 Per COA 27, “to the extent that there is any inconsistency between [a] COA and Mitigation Measures, the more restrictive conditions shall govern.” In most instances throughout this TDMP, the COA’s are more stringent than the Mitigation Measures and will control.

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● The TDM supplement submitted by the applicant and prepared by the transportation firm Nelson Nygaard, dated June 17, 2019, which includes updated monitoring report requirements and introduces new TDM strategies. (COA 21 e)
This TDMP summarizes the transportation performance measures and criteria set forth in the RLUA. In addition it will provide the implementation strategies to effectuate the intent of the TDMP, in order to ensure compliance. In the event the TDMP is inconsistent with the conditions of approval, mitigation measures or Council’s motion approving the project, the latter shall prevail. The specific subsections of the TDMP include the following:
● Performance Standards
● Data Collection Methodology
● Reporting
● Required Mitigation Strategies
● Fees for City Monitoring
● Violations and Enforcement
● Future Oversight
Additionally, each academic year, the school intends to draft a TDM Operations Guide and Program Manual to ensure compliance with the TDMP. See Appendix B for the 2022-23 TDM Operations Guide and Program Manual.

Castilleja is committed to implementing this TDMP in order to comply with the RLUA.

2. Performance Standards.

As required by the City Council in its June 6, 2022 motion, Castilleja School agrees to only use onsite and street parking along the perimeter of the school building for all parking. Castilleja can also utilize satellite parking. Castilleja School is responsible for no parking and no drop offs in unauthorized streets or areas and monitoring streets around the school for student parking and drop off compliance.

As mandated by COA 22, Castilleja School is held to the following trip performance standards:
● Average Daily Trips (ADT)Standard: The School’s Average Daily Trips (ADT) shall not exceed 1198 trips. (COA 22 a)
● AM Peak Trips Standard: The School’s AM Peak trips shall not exceed 383 trips. (COA 22 c)
● Per COA 24 b ii and 34c, exclusions to the to Performance Standards include:
○ Construction trips
○ Special and Major Events dates
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○ Non-school days
○ SummerSchool shall be separately reported and not averaged with the academic year

3. Data Collection Methodology.
● The School shall install permanent vehicle counter devices at the entrance/exit of all drop off locations on campus, surface parking lots, and the subterranean garage to:
○ count the number of vehicle trips arriving to the campus and exiting each day (COA 22 e); and
○ calculate Average Daily Trip (ADT) and AM Peak Trip Counts (COA 22 b, 22 d).
● For both ADT and AM Peak Trip counts the following exclusions will apply:
(COA 24 b ii and 34 c)
○ Construction trips
○ Special and Major Events dates
○ Non-school days
● ADT and AM Peak Trip Counts while summer school is in session will be reported separately and not averaged with the academic year (COA 24 b ii)
● The School shall install temporary vehicle counter devices in the public right of way at locations (Emerson, Bryant, and Kellogg) determined by the Director for each TDM monitoring report.
○ Data shall be collected for no less than seven consecutive days, determined by the Director, for each reporting period.(COA 22g) (COA 24 b iv) (COA 31)
○ The data collected by the counters shall be:
■ included in the TDM monitoring reports, and
■ used for ongoing monitoring and not to determine a violation of the CUP
○ The data collected from the temporary counter devices may inform future action regarding possible adjustments to the TDM plan. (COA 22 g)
○ After 15 years of monitoring, the Planning and Transportation Commission shall review whether this condition is still necessary. (COA 31)
● TheSchool will preserve permanent vehicle counter data electronically for a period not less than three years. (COA 22 e)
● The vehicle counting devices shall be kept in working order. Malfunctioning devices shall be promptly fixed. (COA 22 e)

4. Reporting.

TDMP monitoring reports shall be prepared by the School and submitted to the Director of Planning and Development Services three times per academic year until:

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● the school has reached maximum enrollment, or within 5 students below maximum enrollment, for two consecutive years, and
● has consistently met the average peak hour and average daily trip rate standards. (COA 23, MM 7a)
Until the school reaches the maximum enrollment and has consistently met the trip standards, the reports will be provided to the City according to the following schedule (COA 23 a):

Start of Monitoring Period End of Monitoring Period Due Date July October December 15
November February April 15
March June August 15
Once the school reaches maximum enrollment for two consecutive years and has consistently met the trip standards, only two monitoring reports per academic year shall be required. (COA 23) The monitoring reports shall be provided to the City according to the following schedule (COA 23 b):

Start of Monitoring Period End of Monitoring Period Due Date July December February 1
January June August 1
After 15 years of monitoring, the Planning and Transportation Commission shall review whether COA 23, summarized above, is still necessary.

Monitoring Report Requirements:
● Describe all monitoring report requirements, including TDM Plan goals and performance measure targets and data collected. (COA24 a)
● A simplified, easy to read compliance review matrix (COA 24 q) ● The following data and metrics:
○ Driveway volume counts by 15-minute increments (COA 24 b i) ○ Average weekday AM peak trips and average weekday daily trips for the monitoring period, excluding construction trips, Special Event and Major Event dates and non-school days; summer school shall be separately reported and not averaged with the academic Item 16
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year. (COA 24 b ii)
○ Total average daily weekday trips and AM weekday peak trips during the week that the campus frontage street segments are evaluated by the City (COA 24 b iii)
○ The average daily weekday traffic volumes on the campus frontage City street segments (except Embarcadero) – raw data provided to the City according to the reporting schedule (COA 24 b iv)
○ The dates and number of times the average weekday daily trips and/or AM weekday peak trips exceeded AM weekday peak
and/or ADT exceedance threshold, including any special, limited circumstances such as trips during construction. (COA 24 b v)
○ Rates of use of alternative transportation (% of mode split between bicycle, pedestrian, shuttles, etc.). (COA 24 b vi) ○ Parking conditions (number of spaces within the garage used, number of spaces within surface lots used, extent (counts) of on-street parking adjacent to the school and in the expanded parking study area). (COA 24 b vii)
○ Bicycle parking counts (supply and demand) and dates, times, & attendance of bicycle repair clinics. (COA 24 b viii) ○ Student drop-off/pick-up location counts and percentages by driveway and target distribution percentages. (COA 24 b ix, COA 22 j)
○ An electronically transmitted appendix to the report
containing the raw data from the driveway counting devices for the monitoring period. (COA 24 b x)
○ information on compliance with parking and drop-off
requirements, including parking or drop-off in the surrounding neighborhood. (COA 24 f)
○ Drop-off lane discharge rates, and the average and maximum lengths of ingress and egress queues in the four 15-minute increments prior to the first bell and the 15-minute increment following that bell. (MM 7a)
● The following descriptions of methodology:
○ How and where counts were conducted including any off-site data collected by an independent traffic engineering company. (COA 24 c)
○ Installation, calibration methods, function and proposed maintenance of permanent traffic counting devices. (COA24 d)
○ How records of traffic counts are to be preserved electronically (COA 24 d)
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○ Frequency of posting of traffic count data to the School’s website for accessibility to City officials and the public. (COA 24 d)
○ Detailed explanation of the pick-up and drop-off process as well as target pick-up/drop-off distribution percentages.(COA 24 e)
○ Provide a map of each parking study area, and description of methodology employed to capture off-campus parking. (COA 24 i)
● The following descriptions of monitoring and safety operations:
○ The number of daily (while school is in session) onsite traffic attendants (COA 24 g)
○ Use of traffic safety warning devices. (COA 24 h)
○ On and off campus Parking ManagementStrategies, Traffic Circulation Management Strategies and Event Traffic
Procedures. (COA 24 j)
○ Traffic Monitor Staff are required to report any excessive vehicle queues, safety concerns, or other concerns or
recommendations to improve safety and circulation to the administration. (MM 7a)
● The following descriptions of TDM Strategies
○ Identify scope and breadth of TDM measures utilized. (COA 24 k)
○ Other programs provided by the school. (COA 24 l)
● The following additional information:
○ The number of enrolled students for the period covered by the report. (COA 24 m)
○ List the dates of special events that occurred in the period covered by the report, including times, attendance, and parking/traffic management efforts and results.(COA 24 n) ○ Copies of mailings to families regarding the
parking/traffic/pick-up/drop off policy, including traffic management for special events. (COA 24 o)
○ List of disciplinary consequences for students and parents who do not cooperate with the parking requirements. (COA 24 p) ○ Traffic Monitor Staff reports and Castilleja’s response to each shall be summarized in the traffic monitoring
reports. (MM 7a)
○ The School shall provide real time driveway counter data to the City, as directed by the Planning Director or the Office of Transportation. (COA 24 r)
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Enrollment:
● Prior to March 1st each year, the school will provide the Director of Planning and Development Services a letter from an independent auditor attesting to the number of students enrolled at the school, at the time of the audit, for the academic year. (COA 5)
● Prior to exceeding an enrollment of 450 students a traffic consultant will provide verification that at least 40% (+/-2%) of its students reside within a 5 mile radius of the campus. (COA 4 c, 22) Such verification will respect the privacy of the students.

Major and Special Event Reporting:
- Castilleja will post on their website and report to the city all Major and special events annually. (COA 21 a)

5. Required Mitigation Strategies.

Transportation Mode Mitigations:
● Develop a comprehensive incentive program for faculty, staff, and students for carpooling and using alternative means of transportation. (COA 25 a xxi, 21 a). Each academic year, the school will publish a TDM Operations Guide and Program Manual with the specific incentives selected from the menu of mitigation strategies which will include programs for faculty, staff and students.
● Provide roundtrip shuttle service to Caltrain stations for students and employees, with no less than two round-trips to Caltrain station for each schedule. (COA 22 h)
● Communicate shuttle schedules to volunteers coming to campus for committee meetings. (COA 25 a xviii)
● Juniors are not allowed to drive to school, except that the School may make up to 5 exceptions at any given time. (COA 22 m)
Parking Mitigations:
● School-related parking exclusively on campus, at designated off-site lots, and on the School side of adjacent streets. (COA 22 k, 25 a vi) ● Develop guidelines for use of satellite parking. The school will use best efforts to secure satellite parking from year to year and if/when secured, the school will provide further details in the annually published TDM Operations Guide and Program Manual. For any satellite parking that is beyond walking distance, the school will provide shuttles . (COA 22 o) ● Castilleja to experiment with an assigned parking program with designated areas for certain types of parking (i.e. student, employee, visitor). (COA 25 a xiii)
● Designated Visitor Parking Zone in the Administration Building lot. (COA 25 a xiv)
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asked where they are parked and redirected to the visitor's zones if necessary. (COA 25 a xiv)
● Parking plans forSchool committee meetings which bring volunteers to the campus. (COA 25 a xviii)
● CastillejaSchool agrees to be excluded from any future residential parking permit program. (RPP) Program. (COA 22 k)
Operations Related Mitigations:
● At the beginning of each semester, Castilleja shall register all student cars, distribute I.D. tags, and review the traffic and parking policies with student drivers. (COA 25 a x)
● At the beginning of every school year, Castilleja shall set aside scheduled time for all faculty and staff to register their cars, receive an I.D. tag and review the traffic and parking policies. (COA 25 a ix)
● Traffic entering or exiting the project site driveways on Bryant Street shall be restricted to right-turns. (MM 7a)
● Routinely monitor and reassess drop-off/pick-up assignments to balance traffic flows. (COA 22 j)
○ If vehicle queues are causing spillover into the public right of way on Bryant Street, Castilleja will modify the drop-off procedures and TDM program to include greater staggering of bell schedules or other strategies that would decrease vehicle trips or otherwise spread out the number of peak hour vehicle trips accessing the underground garage. (MM 7a 15)
● Parking Monitoring.
○ Once per day,School personnel shall monitor parking onsite and on surrounding public streets. (COA 25 a v)(COA 25 a vi)
○ Offenders shall be instructed to move their car and where to park.(COA 25 a v) (COA 25 a vi)
○ Monitors are responsible for traffic control, enforcing no parking/drop-offs in unauthorized streets/areas, and monitoring of streets around school for student parking or drop-offs. (COA 22 l) ● Traffic Monitoring.
○ Provide traffic monitors during peak drop-off, pick-up and for some special events. (COA 25 a iv, 22 l)
○ Monitors to educate students and parents and enforce the circulation related conditions of approval to keep surrounding streets clear of congestion. (COA 25 a iv)
○ Traffic monitor responsibilities:
■ wear a highly visible safety vest. (COA25 a iv)
■ direct vehicle and pedestrian movements into, within, and exiting the garage. (MM 7a)
■ direct cars to maintain a constant flow of traffic to avoid queueing on public streets (COA 25 a ii)
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● Other.
■ instructed parents to move out of the driveway if their daughter is not at the pick-up location and others are waiting. (COA 25 a xx, MM 7a)
■ report any excessive vehicle queues, safety concerns, or other concerns or recommendations to improve safety and
circulation to the administration. (MM 7a)
○ TheSchool’s adjacent Emerson Street residential properties shall not be used for any School related purpose, including but not limited to, additional parking, deliveries or student pick-up or drop-off. (COA 13)
○ The School will coordinate with the Director of Planning and Development Services and the Chief Transportation Official to identify a traffic safety warning device to be used at the garage exit that will not generate excessive noise audible at neighboring residential properties to the greatest extent feasible. (COA 12 c) ○ Following the construction of the Academic Building, all deliveries and bus pickups and drop-offs shall be accomplished within designated pick-up/drop-off areas on campus. (COA 10)
Communication & Education Mitigations:
● Continuous education of staff, students, and families regarding the importance of an efficient and safe student drop-off operation to prevent excessive queuing in the garage. (MM 7a, COA 19)
● TheSchool shall update its transportation and parking handbook/portal and distribute it annually to the parents of enrolled students in advance of the upcoming academic year. The handbook must contain all of the requirements in COA 25 a including the following information: (COA 25, 19) ○ Updated parking/traffic/pick-up/drop-off policy. (COA 25 a) ○ Parents shall be instructed not to double-park on street nor drop-off or pick up students in undesignated areas. (COA 25 a i) ○ Except for exiting the parking garage onto Emerson, parents shall be instructed not to make left turns in or out of driveways at peak times.

Signs shall be posted to indicate these turning rules (COA 25 a iii) ○ Castilleja students and parents shall be instructed to park exclusively either on campus, at designated off-site lots made available forSchool use, or on the School side of adjacent streets where parking is permitted. (COA 25 a vi)
○ Disciplinary consequences for students and parents who do not cooperate with the parking requirements. (COA 25 a vii) ● The Parent/Student Handbook shall be incorporated into the Castilleja School long range planning efforts and made part of the Board Policies and Procedures Manual. (COA 25)
● There must be a bi-annual communication to parents reminding them of the Item 16
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importance/purpose of the School’s TDM strategies. (COA 21 a) ● Castilleja shall continue its major transportation campaign with families to emphasize carpools and use of Castilleja buses and shuttles, Caltrain and other alternative means of transportation. Every Castilleja family shall receive information promoting carpooling and providing information to facilitate car/vanpooling in their immediate geographic area. (COA 25 a xii) ● Regular newsletters to parents will include a TDM section with any relevant updates to the TDM Policy or event parking requirements. (COA 25 a & MM 7a)
● Committee Meetings (COA 25 a xviii):
○ At the beginning of School committee meetings, a reminder of parking policies shall be announced to all attendees.
○ Anyone not following the policy shall be requested to move their car. ○ When meeting notices are sent to committee members, a parking reminder and shuttle schedule shall be included.
● Provide bicycle safety education for students, parents, and staffto encourage students and staff to ride bicycles to and from school (MM 7a 16) ● Host school-wide bicycle encouragement events (such as competitions, incentives, and other fun events)to support biking, walking, carpooling, and transit use. (MM 7a 17, Nyguard June 17, 2019)
● The transportation demand management program monitoring reports will be posted to the School’s website. (COA 16 d)
● The School will have a dedicated phone number and email address to be answered by someone affiliated with the School who will immediately respond to complaints regarding noise, special events, athletic competitions, traffic and parking or other neighborhood disturbances. (COA 17)
○ Communication regarding this phone number, email address, and a link to these COA’s, will be sent to all property owners and tenants within 600 feet of the School at the start of each academic year. (COA 17)
Summer Camp Mitigations:
● Drop- off and pick-up shall be conducted on-site. (COA 25 a xix) ● Castilleja personnel shall facilitate getting campers into vehicles and ensure all policies are followed. (COA 25 a xix)
● Castilleja shall give all summer camp families written instructions for a dropoff/pick-up procedure at the beginning of each camp session.(COA 25 a xix). ● Director of Summer Camp responsible for enforcing policies with parents. (COA 25 a xix)
Major and Special Event Parking Mitigation Measures:(COA 6 j) Castilleja will adhere to the following parking mitigation measures for our Major and Special Events.

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Major Event Mitigation (500+ guests per COA 6)
● Provide appropriate parking and shuttle service to CalTrain. (COA 25 a xvii) ● The CalTrain shuttle schedule and parking plan shall be included with other event information and shared with potential attendees. (COA 22 I, 25 a xvi, a xvii) ● For certain events as needed, make every effort to arrange off-site parking with nearby parking lots and provide shuttle service to the parking locations.

The availability of these lots is dependent on events and cooperation from lot owners. (COA 25 a xvii)
● Maximize on-site parking and use tandem parking and assisted or valet parking whenever feasible. (COA 25 a xvi)
● Provide traffic monitors and direct as much traffic as possible onto the school site, using tandem parking, and assisted or valet parking, allowing students to use all lots after hours, using the day-time loading zones for parking, and utilizing all resources to minimize impact to street parking. (COA 25 a xvii) ● Use traffic monitors to make sure that all vehicles park legally and safely when parking on the street. (COA 25 a xvi)
Special Event Mitigation (51-500 guests per COA 6)
● Special Event provisions in TDM plan shall apply to special events (COA 22 i) ● Provide roundtrip shuttle service for all special events to encourage attendees to use transit or a park and ride service. (COA 22 i) ● The CalTrain shuttle pick-up/drop-off locations and schedule, and parking plan shall be included with other event information and shared with potential attendees .(COA 22 i) ● Use Spieker Field for overflow parking as needed. (COA 25 a xi) ● A parking plan must be identified and listed on the event list provided to the City and posted to the website. (COA 6 i)
Per MM 4a Castilleja will follow parking mitigation measures related to major and special events per the following table: (COA 6 h, i) Time of Day No of
Guests
Parking
Plan
Monitors
**
Shuttle
Service
Instructional
Hours*
50-80 X
Instructional
Hours
>80 X X X
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Outside
Instructional
Hours
>160 X X X
*Instructional hours= 7:00 a.m.- 6:00 p.m.
** Seven traffic monitors required for all events with more than 75 guests. • Castilleja will continue to refine its calendaring process to plan school functions so special events with more than 100 attendees coming to campus do not fall on consecutive nights or weekends. (COA 25 a xv).

6. Fees for City Monitoring.

Before the start of each academic year and upon receipt of an invoice from the City, , the School shall fund the City’s installation of temporary vehicle traffic counter devices t. (COA 31)
In addition, within 30 days of receipt of an invoice from the City:
- Castilleja will deposit $15,000 with the City of Palo Alto to cover all City costs associated with periodic review of the school’s compliance with these conditions of approval.
- The deposit amount shall be replenished within 30 days after receiving notice from the City that the deposit balance is $5,000 or less. (COA 30)

7. Violations and Enforcement.

As more specifically outlined in COA 28, a violation of any term of the RLUA is a violation of the Palo Alto Municipal Code and the City has the right to initiate civil and/or criminal enforcement and/or abatement proceedings, or after notice and public hearing, revoke the approvals set forth in the RLUA or alter the COA’s/mitigation measures. In addition, in the event of a violation, the City may take appropriate enforcement actions, including but not limited to the imposition of administrative financial penalties. (COA 28)
The City may require Castilleja to suspend enrollment increases or reduce maximum enrollment if it finds the school in violation of any conditions of approval, including but not limited to the approved transportation demand management plan, anticipated student drop off distribution, or environmental mitigation measures, subject to the following criteria (COA 29)
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After the initial notice of violations Castilleja has 45 days to take corrective action and demonstrate compliance to
avoid a suspension in enrollment
Any determination to reduce or suspend
increases in enrollmentfrom theDirector
of Planning and Development Services
Must be made within 60 days of the initial
notice
An appeal to a determination to reduce or
suspend increases in enrollment
May be appealed in writing within 14 days
and would be subject to applicable fees
A final determination* to suspend increases
to or reduce enrollment made after the
start of the academic year and prior to
March 1
Shall apply to the next academic year
regardless of whether the School has
remedied any violations that were the
cause of the suspended enrollment.

Violations of ADT and AM Peak Trip
thresholds
May also be enforced according to
Mitigation measure 7a and COA 4
(Enrollment) and COA 34 (summarized
below)
*The term final determination used in this context includesthe time to process an appeal, if filed.

Between CUP approval and attainment of enrollment of 535 students (5 students below maximum enrollment of 540 students), for 2 consecutive years, any violation of the AM Peak or ADT thresholds will be subject to the following schedule: (COA 34 a)
Violation Consequence
1st report showing Average AM Peak (383)
or ADT (1198) thresholds exceeded
Add an additional TDM measure as
determined by Castilleja
2nd consecutive report showing Average
AM Peak (383) or ADT (1198) threshold
exceeded
Add an additional TDM measure as
determined by the Director of Planning and
Development Services in consultation with
the Chief Transportation Official and
Castilleja
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3rd consecutive (and for each consecutive
violation thereafter) report showing
Average AM Peak (383) or ADT (1198)
threshold exceeded
Reduce enrollment by at least 5 students or
more as reasonably determined necessary
by the Director of Planning and
Development Services in consultation with
Chief Transportation Official to ensure
attainment in the next admissions cycle
Following attainment of the maximum enrollment or within 5 students below maximum enrollment, for two consecutive years, violation of the average AM Peak or ADT thresholds provided in Condition #22 shall be subject to the following schedule: (COA 34 b) Violation Consequence
1st report showing Average AM Peak (383) or
ADT (1198) thresholds exceeded
Additional TDM measures shall be
required as determined by the Director of
Planning and Development Services in
consultation with the Chief
Transportation Official.
2nd consecutive report showing Average AM
Peak (383) or ADT (1198) threshold
exceeded
Additional TDM measures shall be
required as determined by the Director of
Planning and Development Services in
consultation with the Chief
Transportation Official.
3rd consecutive (and for each consecutive
violation thereafter) report showing Average
AM Peak (383) or ADT (1198) threshold
exceeded
Reduce enrollment by at least five (5)
students or more as reasonably
determined necessary by the Director of
Planning and Development Services in
consultation with Chief Transportation
Official to ensure attainment in the next
admission cycle.

If one report in a calendar year (February or
August) showing average AM Peak (383) or
ADT (1198) threshold exceeded and one or
tworeports inthenext calendaryear showingan
exceedance ofthe same thresholds
Implement more intensive TDM measures
as determined by the Director of Planning
and Development Services in consultation
with the Chief Transportation Official.

If one report in a calendar year (February or
August) showing average AM Peak (383) or
ADT (1198) threshold exceeded and three
consecutive reports in the next two calendar
Reduce enrollment by up to 5% in the
next admission cycle or by up to 10%
over the next two admission cycles
combined as reasonably determined by
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years (February, August, February) showing
an exceedance of the same thresholds
the Director of Planning and Development
Services in consultation with Chief
Transportation Official to ensure
attainment of the AM Peak Hour and ADT
standards
Restoration of Student Enrollment.(COA 34 b v)
To restore student enrollment:
● Castilleja must demonstrate compliance with AM Peak and ADT thresholds for three consecutive reporting periods.
● Upon successful compliance, the Director of Planning and Development Services will determine the restoration schedule.
● The increase in enrollment shall not exceed the lesser of 25 students or the total number of reduced student enrollment.
● Following the restoration of enrollment, Castilleja’s enrollment increases can continue with 25 students per year.

Driveway Device Counter Maintenance.
• A device that is out of order or provides inaccurate data for more than 10 consecutive days shall be considered a violation of condition COA 22 e. (COA 22 e)
If Castilleja is in violation of trip rate standards, it may implement some or all of the following measures sufficient to attain the peak hour and trip rate standards. (MM 7a) ○ Late afternoon shuttle departures
○ Off-site drop-off/pick-up area
○ Expanded carpool/trip planning program
○ Additional off-site parking
○ Parking/Carpool Incentives program for employees
○ Alternative transportation information
○ Bike tune-up day and on-site repair stations
○ Guaranteed Ride Home Program
○ On-Site car or bike sharing program
○ Provide transit passes
○ Mandatory ridesharing

8. Oversight.

Planning and Transportation Commission Oversight.

After 15 years of monitoring:
● The Planning and Transportation Commission will review whether temporary vehicle devices in the public right of way are still necessary. (COA 31) Item 16
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● The Planning and Transportation Commission will review whether the TDM Monitoring report is still necessary. (COA 23)
Director of Planning and Development Oversight.
● After implementation of the TDMP, the Director of Planning and Development Services may, based on empirical data or other information that would reasonably impact the effectiveness of the TDMP, determine that one or more of the TDM strategies has become infeasible or ineffective. Upon such determination, the School shall propose an alternative measure(s) in consultation with the Director to achieve the intended performance of the replaced strategy or strategies. (COA 25)
● From time to time, the City may require supplemental traffic counts or studies to be funded by the School to assess and possibly redistribute student dropoff/pick-up to further limit impacts on surrounding streets. (COA 26) Neighborhood Committee Requirements & Oversight. (COA 33) ● The City Council shall appoint a 3-person Neighborhood Committee that shall have advisory responsibility to review TDM reports and TDM plan performance.
● The Neighborhood Committee will convene within 30 days of submission of a TDM report and as needed to review
other issues within its purview.
● The Neighborhood Committee will provide any
recommendations to the planning andDevelopment
Services Director within 14 days of meeting.
■ Ifthe Committee is unable to convene or
provide a recommendation within the
timelines above, the Planning and
Development Services Director may act
without the recommendations of the
Committee.
■ Meetings ofthe Neighborhood Committee
shall be subject to the Brown Act.
● The Neighborhood Committee members shall live within
500 feet of the school and serve two year terms.

Castilleja Oversight for the Transportation Demand Management Plan. (COA 25 a viii) • Oversight for the Transportation Demand Management Plan shall be the responsibility of the Head of School
• Other staff may be assigned responsibilities regarding the daily operations and enforcement of the plan.
• At the beginning of each year Castilleja will provide the neighbors and the City with a list of individual contacts with emails and phone numbers of the staff members assigned this Item 16
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responsibility. (COA 17)
• A log will be kept of all communication and expressed concerns which are received and theSchool staff will review the log for trends and respond to remedy any problems. • Neighbors who feel their concern was not properly responded to, can contact the number the School publishes for complaints.

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Appendix A:

All Deliveries and Buses at Designated Areas on
Campus COA 10
Parking Monitor Responsibilities COA 25 a v, vi COE 25 a i,xx MM 7a, COA 22 l Traffic Monitor Responsibilities MM 7a, COA 22 l COA 25 a ii-iv, vi COA 25 a xx Use of Adjacent Housing Properties COA 13
Safety Warning Device COA 12 c
Communications and Education
Parking and Traffic Rules COA 25 a i-iii MM 7a COA 25 a vi, vii Schoolwide Bicycle Encouragement Events MM 7a - 16, 17
Student Parent/Guardian Handbook COA 25, 25 a COA 19
Student Parent/Guardian School TDM Communications COA 25 a, a xii COA 24 o COA 21 a Posting of the Monitoring Reports to the Website COA 16 d Dedicated Phone Number and Email and
Communication to Neighbors COA 17
Event Mitigations
Major Event Parking COA 25 a xvi, xvii COA 6 a
Special Event Parking MM 4a, 7a COA 22 i, 25 a xi COA 6 h-j Special Event Caltrain Shuttle COA 22 i COA 25 a xviii
Special Event Calendar Process COA 25 a xv
Summer Camp
Summer Camp Parking COA 25 a xix
Fees for City Monitoring
Fees for City Monitoring COA 30 COA 31
Violations and Enforcement
Violations and Enforcement COA 28 COA 29 COA 34 a, b
Restoration of Enrollment COA 34 b v
Vehicle Counting Devices Monitoring COA 22 e
Potential Additional TDM MM 7a
Oversight
Planning and Transportation Commission COA 31 COA 23
Director of Planning and Development Services COA 25 COA 26 Neighborhood Committee COA 33
Castilleja School COA 25 a viii COA 17 COA 25
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Appendix B:

Castilleja School 2022-23 TDM Operations Guide & Program Manual Item 16
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Transportation Demand Management
Operations Guide & Program Manual
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TDM CONDITIONS OF APPROVAL and MM REQUIREMENTS
This Castilleja 2022-23 Transportation Demand Management (TDM) Operations Guide and Program Manual (“Operations Guide”) enumerates all aspects of the School’s TDM program for the 2022-23 school year. This Operations Guide was developed in the context of the City of Palo Record of Land Use Action (“RLUA”) dated June 8, 2022 and the Final TDM Plan required by the Conditions of Approval and the Mitigation Measures. [Note: A reference summary of TDM related Conditions of Approval (COA’s) and the Mitigation Measures is provided in Table A, attached to this Operation Guide].

OVERVIEW OF TDM PROGRAMS & OPERATIONS MANAGEMENT
This Operations Guide provides an overview of the planned mitigation strategies for the 2022- 23 academic year to achieve our AM peak trip threshold of 383 trips and our Average Daily Trip (ADT) threshold of 1198. It contains appropriate measures and elements consistent with other Palo Alto, Santa Clara County, and regional commute programs, as well as the required COA’s and Mitigation Measuresrequired by the RLUA. The goal isthat by implementing the strategies listed in this Operations Guide, Castilleja will successfully reduce trip counts and impact to the neighborhood.

The Operations Guide is categorized in the following sections:

I. Modes of Transportation
II. Communication and Education
III. Traffic and Parking Management
IV. School Operations
V. Monitoring and Reporting
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Modes of Transportation

CARPOOLING
Castilleja actively encourages carpooling for employees, students, and parents/guardians. For employees, we offer cash incentives to those who commute with two or more in a car not in the same family. For students and parents/guardians we have programs in place to support the matching of families. In addition, Castilleja offers carpoolers in electric vehicles priority in using chargers in the employee parking lot.
• Student Carpool Facilitation: Castilleja’s student carpool matching efforts include a parent representative who contacts households that live near an active carpool or live near other homes to help foster a carpool arrangement between these families. Parents looking for a carpool match can fill out the online form located on our website. A member of our parent community uses the survey results to help facilitate carpool matching. • Carpool Facilitator Parties: Castilleja will organize small, informal carpool matching parties in neighborhoods where a high concentration of families live at the start of every school year.
• Employee Carpool Facilitation: Castilleja has a spreadsheet for employees on the Employee Transportation Portal for employees wishing to find a carpool partner.

WALKING AND BIKING
Castilleja actively encourages walking and biking to school for both students and employees that live within a 2-mile radius of campus. For employees we offer a cash incentive for walking or biking to school. For employees and students, we provide on-site bike repair equipment and conduct bike safety and maintenance clinics.
• Bicycle and Pedestrian Connections: Bicycling and walking are an alternative to the private automobile. They are also zero-emission modes of transport and, therefore, every trip converted from a car to a bike or walk helps our air quality. Castilleja supports and encourages biking and walking programs. Our new campus will incorporate bicycle lanes and paths to promote bike commuting and walking.

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• Bicycle Parking: Castilleja provides more than
100 secure bicycle facilities which is currently more
than enough bike parking for all of our students and
employees who wish to commute to Castilleja by
bicycle. For our campus remodel Castilleja plans to
install 140 Class II secure bicycle parking facilities for bicycle commuters. Castilleja counts bicycle parking
daily. As the demand for bicycle facilities expands,
Castilleja will add more racks to accommodate the
growing number of bicycle commuters.
• Bicycle Repair Fix It Station: Castilleja has a bicycle Fix-it station in the maintenance office. The bike Fix-it station includes an air compressor and a bike repair kit. We have staffthat will assist any students or employeesthat need help with maintaining their bike. • Bicycle Tune Up Day: Castilleja hosts two free events during the school year with a local bicycle shop or mobile service to provide free bicycle mini-tune-up or maintenance checks for all students, faculty, and staff. Tune-up events help promote the Bike-toSchool Days campaign. • Bicycle Safety Education: Castilleja hosts a bicycle safety education class taught by staff or a local bicycle advocacy organization twice per year. The bike safety workshop will review bike riding basics, family biking tips, and general bike mechanics. • On-Campus Bikeshare: Castilleja currently has two school-owned bicycles for employees to use for lunchtime recreation or daytime errands.

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• Walking or Biking to Campus Guidelines: Castilleja provides safe route mapping for biking and walking to school to students and employees. According to WalkScore.com, Castilleja rates a 72 out of 100 as a "very walkable" location. Shown below are guidelines for walking or biking to campus.

BIKING AND WALKING SAFE ROUTES MAP
TRANSIT, VAN, AND SHUTTLES.
• Free School Bus and Van Service: Castilleja offers free school bus and van service from Burlingame, San Mateo, Woodside, Portola Valley, the Los Altos region, East Palo Alto, and Menlo Park. This free service is available to students and employees. The school bus routes are listed on the Castilleja transportation resource portal, Castilleja.org/transportation-portal.
• Caltrain Shuttle Van: Castilleja operatesthree to four last-mile van pick-up servicesfor students and employees traveling to and from school via Caltrain. The van picks students and employees up at the Palo Alto University Avenue Caltrain Station in the morning and provides return service to the station after school. The Caltrain shuttle schedule can be found on our transportation portal Castilleja.org/transportation-portal.

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• Student Parent/Guardian Incentive Program: We currently offer our school bus/van and shuttle services free of charge to our students and employees. We will continue to monitor our current routes and look for opportunities to add routes as needed.

Communication and Education

CASTILLEJA TDM RESOURCE PORTAL WEBPAGE
• Castilleja Commuter Resource Webpage (Portal): Castilleja maintains web pages containing transportation resources and policy information for parents/guardians, students, and employees. Traffic reduction is a priority for the school. All school community members must abide by the school's TDM plan, posted on the Employee, and Parent/Guardian portals. The portals include instructions regarding all parking, car registration, and traffic circulation guidelines and the expectationsthatstudents, parents, and employees make every effort to reduce their transportation impact. • Employee Portal TDM Webpage: Our employee transportation and parking TDM webpage contains some of the following information:
o Parking requirements for employees who bring a car to campus o Information about our loaner bicycles
o TDM pledge and trip reduction policy
o Describes our 2022/23 employee incentive program
o Linksto: Bus/Van/Shuttle Schedules and Vehicle Registration • Parent/Guardian Portal Transportation Webpage: Our parent/guardian transportation portal page contains some of the following information:
o Traffic and trip reduction policy
o Parking guidelines
o Who can drive to campus (Seniors only)
o Our van/bus shuttle program and links to the schedule o Link to our vehicle registration form

STUDENT PARENT TDM COMMUNICATIONS
• Student TDM Communications: At the start of each semester Castilleja will remind Seniorsthat they must register all carsthat will be driven to campus and review the traffic and parking policies.

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Demand Management
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• Student Parent/Guardian School TDM Communications: Castilleja sends out letters, emails, flyers, and our weekly newsletter communicationsto inform students and parents/guardians of the following:
o Upcoming commuter fairs
o Commuter policies
o Transportation & free bus/shuttle services
o Parking updates and information
o Annual survey’s
o School traffic TDM requirements
o Alternative options to consider such as biking, walking, carpooling or using the free bus/shuttle service
• Student Parent Traffic Reduction Policy: At the start of each school year and the second semester families receive communication about the importance of limiting the school’s traffic impact on the surrounding neighborhood through transportation marketing materials, the handbook, and our TDM Transportation portal page. All students and parents are encouraged to carpool, ride Caltrain, and use the school’s buses and shuttles. Students who live near campus are encouraged to walk or ride a bike to school. • Student Parent Handbook TDM Information: At the start of each school year students and parents/guardians are provided a handbook with our traffic rules and consequences for non-compliance. All students and parents/guardians are required to sign a form attesting that they have received and read the handbook.

CASTILLEJA NEWS TRANSPORTATION SECTION NEWSLETTER
• Castilleja's Weekly Newsletter: CastiNews is Castilleja’s weekly newsletter and includes information about events, parking, and traffic minimization. CastiNews goes to allstudents, parents/guardians and employees and includes a transportation and parking section. This section is used to provide traffic and parking updates for special events or any general updates as needed.

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Demand Management
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Traffic and Parking Management

PARKING RESTRICTIONS
• Restrict Student Driving and Parking on Campus: Juniors are prohibited from driving and parking on or around campus however 5 exceptions to this rule are allowed at any given time for students that have extenuating circumstances. • Campus Parking: Students, parents/guardians, visitors and employees are informed that they may only park on campus, in the schools remote lots, and on the school side of the street around campus.
• Designated Student and Employee Parking Program: The school has created dedicated student parking in the senior lot and employee parking in the Kellogg/Emmerson lot. In addition, Castilleja hasreserved EV Parking for employeesthat carpool and drive an Electric Vehicle. All visitors to campus are instructed to use the Admin Lot.
• Visitor Parking Lot: The area in front of the Administration Building has been designated as the visitor parking zone. All visitors to campus are instructed to use this parking lot.

OFF-CAMPUS PARKING
• Remote Parking Facilities: Castilleja currently leases 25 parking spaces at First Presbyterian Church for use by employees allowing them to park and walk to campus.

Castilleja also currently leases 15 parking spaces at University AME Zion Church for students and employees. There is a shuttle that runs between the church and the school in the morning and multiple times in the afternoon.
• Rules for parking at the off-campus lots:

First Presbyterian Church
❖ Parking is allowed 6:30 a.m. - 6:00 p.m.
❖ No moving your car to campus during the school day
❖ Be respectful of the neighborhood: Keep quite when returning to your car.

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Demand Management
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AME Zion Church
❖ Parking is allowed 6:00 a.m. – 8:00 p.m.
❖ Sign up the day before to schedule shuttle service
❖ Be respectful of the neighborhood: Keep quite when returning to your car or waiting for the shuttle.

SPECIAL EVENT PARKING MANAGEMENT
• Special Event Parking and Traffic Management: Castilleja will review the parking and traffic requirementsfor each special event included in our special event list provided to the City at the start of the school year.

Castilleja will implement our special event parking management mitigation measures (listed below) for events that fall into the following categories,

1. Major Events

2. Special Events taking place 8:30 a.m. - 2:30 p.m., with greater than 100 guests

3. Special Event taking place outside of instructional hours with greaterthan 160 guests • Special Event Parking Mitigation Measures:
✓ Provide traffic monitorsto make sure that all vehicles park legally and safely. ✓ Provide shuttlesto Caltrain and publish the shuttle schedule in Casti News. ✓ Make every effort to arrange off-site parking with nearby parking lots and provide shuttle service to and from the parking locations. The availability of these off-site parking locations will be communicated to attendees via Casti News Transportation section.
✓ Use the athletic field for overflow parking when needed.

A nighttime and weekend supervisor lives in housing near the school to supervise traffic and parking during evening and weekend events. The employee is also on call should an unforeseen disruption occur. Below is an event parking map.

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Demand Management
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• Parking for School Committee Meetings: For school committee meetings Castilleja will coordinate a parking plan and shuttle schedule. The parking plan and shuttle schedule will be communicated included in committee member communications. At the start of these meetings leaders will be instructed to remind guests of our parking policies and ask guests that are not parked in an approved location to move their cars.

SUMMER CAMP PARKING AND TRAFFIC MANAGEMENT
• Summer Camp Parking Mitigation Measures: Summer camp drop-off and pick-up will be conducted on campus. Camp employees will facilitate getting campers into vehicles and ensure all parking/traffic policies are being followed. It will be the responsibility of the Director of Summer Camp to enforce the policies with parents.

TRAFFIC RULES, ENFORCEMENT, MONITORING AND MANAGEMENT
• Daily Traffic Management: Castilleja uses school employees and security guards to help enforce all of our traffic rules. Castilleja traffic monitors will be identified by wearing a highly visible safety vest. During peak traffic times in the morning and afternoon Castilleja uses a total of eight attendants to enforce the following rules and safety measures:

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Demand Management
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o Right turn only rule into and out of campus driveways and parking lots o Make sure cars do not back up on Kellogg, Bryant, Emerson or Embarcadero o No double parking in the neighborhood
o No drop-off/pick-up of students outside of approved drop-off locations o No blocking the neighbor driveways at any time.
o Maintain traffic flow in driveways. Drivers are directed to circle the block and return if their student is not at the pick-up location. o Monitor the exit onto Bryant street to assure that the bike route is kept safe upon exiting.
• Traffic Monitor Training: At the beginning of the school year school traffic monitors are trained on the above procedures as well as being instructed to report any excessive vehicle queues, safety concerns, or other concerns or recommendations to improve safety and circulation.
• Daily Onsite and Surrounding Public Street Parking Oversight: At least once per day traffic attendants will monitor parking onsite and on surrounding public streets.

Any offenders are notified to move their car and added to our violation list for follow up if necessary.
• Student Drop-off and Pick Up Distribution: Castilleja has multiple drop-off and pick up locations. Morning drop-offs and afternoon pick-ups are positioned in separate locations depending on grade level, carpool, and multi grade level families. Families who carpool use the priority loading area in the Employee Lot located by the pool. Castilleja attempts to distribute a portion of users at drop-off/pick-up areas (43% Bryant St, 30% Kellogg Ave, and 27% Bryant St. onto Emerson St.) to manage peak-hour traffic more efficiently. Castilleja will routinely monitor and reassess the drop-off/pick-up assignments to balance traffic flow and mitigate any back up onto the surrounding streets.

School Operations
Transportation Coordinators: Castilleja has designated two staff members to support the school's transportation facilities and programs. One staff person has a primary responsibility to oversee and manage transportation programs for the school. A second staff member aids and supports the transportation coordinator.

Vehicle Registration and Permitting: Vehicle registration and permitting are required for all students, parents/guardians, and employees. The Transportation Portal, under the Vehicle Registration link, completes the registration process. Upon registration a parking sticker isissued which must be affixed to the lower right-hand corner of the car’s windshield.

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Demand Management
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EMPLOYEE TDM POLICY
• Start of School Year Employee TDM Communication: At the start of each school year Castilleja sets aside time for employees to register their cars, receive their I.D. tags and review the traffic and parking policies.
• Employee TDM Handbook: At the beginning of each school year, all Castilleja employees receive an Employee Policy Handbook. The handbook contains a section that describes the TDM rules employees are expected to follow to comply with the TDM related COA’s and Mitigation Measures. All employees are encouraged to walk, ride a bike, carpool, take the train, or use the various Castilleja shuttles to campus and abide by all transportation demand programs outlined in the Transportation Section of our Employee Portal and Employee Handbook.
• Employee TDM Reduction Pledge – Mandatory Participation: For the 2022-23 school year we are asking all employees to commit to doing one of the following, at least four times a week:

1. Commute by means other than a car (walk, bike, take the train, or use Castilleja van/bus transportation)

2. Carpool with two or more non-family members

3. Park in one of the remote parking lots
Employees who cannot fulfill one of the options above at least four days a week, are required to sign up to help with traffic duty on days when they need to park on campus. • Employee TDM Commitment Survey: All employees are sent a survey at the beginning of the school year and asked to identify which of the above options they plan to commit to. When employees check-in to our school’s computer system each morning they are asked a survey question regarding their mode of transportation for that day. We use this information to monitor TDM compliance and to calculate incentives for using alternative forms of transportation.
• New Employee TDM Orientation Packet: As new employees arrive at Castilleja, they are supplied with a TDM Orientation Packet. This packet covers commuting to campus, preferred transport modes, commuting by car limitations, TDM monitoring and participation, and the importance of the TDM Requirements. • Employee Transit Benefits: Employees can elect Commuter Transit benefits.

Castilleja will provide employees up to $92.50 per pay period (maximum of $185 a month) towards their commute costs when they use public transportation to commute to and from Castilleja at least 4 days a week. Funds will be issued directly to a debit card Item 16
Attachment A - Castilleja
School's Transportation
Demand Management
Plan
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by our administrator, HRPro and spending deemed to be commuter funds would be limited to the purchase of a Clipper Card, or SamTrans or BART passes or transit parking. • Employee Incentive Program: Castilleja actively encourages carpooling and alternative means of transportation to school. Employees earn $2.50 for each day they bike, walk, park remotely, carpool, or take public transportation. Employees must record their daily mode of transportation via the VisitU app. We use this data to calculate our TDM incentives and for TDM Plan Reporting.
• Employee TDM Expense Reimbursement: Employees are eligible for a $50 annual employee reimbursement to defray the cost of their TDM compliance. The reimbursement covers bike tires, inner tubes, rain boots, helmets, bike gear, bike tuneups, transit costs, walking shoes, or fuel costs for carpool or vanpools.

Monitoring and Reporting
• Permanent Vehicle Counter Devices: Castilleja installed permanent vehicle counter devices at the entrances and exits of drop-off locations, surface parking lots, and garages.

Castilleja will monitor the number of vehicle trips to and from campus during the peak morning hours.
• Temporary Vehicle Counter Devices: From time to time, Castilleja will install temporary vehicle counter devices in the public right of way at locations determined by the City Planning Director.
• Annual Student Travel Mode Assessment Transportation Survey: Annually, Castilleja will conduct an online survey of students and parents to understand better commute patterns and programs that might encourage them not to drive alone to campus. The findings of each survey will help inform the selection of strategies that may have the most significant impact on reducing future vehicle trips to campus and parking demand. The academic year-end Castilleja TDM Monitoring Report will include the annual student (parent and employee) travel mode survey data.
• City Costs Associated with Annual Compliance Review: Castilleja will deposit $15,000 with the city to cover all city costs associated with the annual review of the school's compliance report.
• Monitoring Report: Compiled TDM and travel data will generate a descriptive monitoring report for the City, according to the below chart. However, only the academic year-end monitoring report will include the annual student, parent, and employee commuter survey and mode-use survey data.

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School's Transportation
Demand Management
Plan
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Appendix A:

Transportation and Parking Related COA’s and Mitigation Measures TransportationDemand Management Plan
Condition of Approval(COA) or Mitigation Measure
(MM)
Introduction COA 20, 21 COA 21 e COA 27
Performance Standards
ADT and AM Peak Standards COA 22 a, c
Exclusions COA 24 b ii COA 34 c
Data Collection Methodology
Permanent Vehicle Counter Devices COA 22 b, d, e
Summer School Trip Counts COA 24 b ii
Temporary Vehicle Counter Devices COA 22 g COA 31 COA 24 b iv Preservation of Permanent Vehicle Counter Data COA 22 e Maintenance of Vehicle Counting Devices COA 22 e
TDM Reporting
Monitoring Periods and Deadlines COA 23 a,b
Reporting Requirements COA 24 a,b, f, g, q MM 7a COA 22 j Methodology COA 24 c - f COA 24 i
Monitoring and Safety Operations COA 24 g, h, j MM 7a
TDM Strategies COA 24 k, l
Additional TDM Reporting Requirements COA 24 m - p, r MM 7a Reporting Enrollment COA 22 n COA 4 c COA 5
Special Event Reporting COA 21 a
Required Mitigation Strategies
Comprehensive Incentive Program COA 25 a xxi COA 21 a
Roundtrip Caltrain Shuttle Service COA 22 h
Committee Meetings Parking COA 25 a xviii
Juniors Driving to Campus COA 22 m
Campus Parking Guidelines COA 22 k COA 25 a vi
Satellite Parking Guidelines COA 22 o
Assigned Parking Program COA 25 a xiii
Designated Visitor Parking COA 25 a xiv COA a xviii
Exclusion From Future Residential Parking Permit
Programs COA 22 k
Car Registration COA 25 a ix COA 25 a x
Balancing Drop-off and Pick-up COA 22 j MM 7a - 15
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Demand Management
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Daily Parking Monitoring COA 25 a v, vi COA 22 l MM 7a
Limited Turning MM 7a COA 25 a iv
All Deliveries and Buses at Designated Areas on
Campus COA 10
Parking Monitor Responsibilities COA 25 a v, vi COE 25 a i,xx MM 7a, COA 22 l Traffic Monitor Responsibilities MM 7a, COA 22 l
COA 25 a ii-iv,
vi COA 25 a xx
Use of Adjacent Housing Properties COA 13
Safety Warning Device COA 12 c
Communications and Education
Parking and Traffic Rules COA 25 a i-iii MM 7a COA 25 a vi, vii Schoolwide Bicycle Encouragement Events MM 7a - 16, 17
Student Parent/Guardian Handbook COA 25, 25 a COA 19
Student Parent/Guardian School TDM
Communications COA 25 a, a xii COA 24 o COA 21 a
Posting of the Monitoring Reports to the Website COA 16 d Dedicated Phone Number and Email and
Communication to Neighbors COA 17
Event Mitigations
Major Event Parking COA 25 a xvi, xvii COA 6 a
Special Event Parking MM 4a, 7a COA 22 i, 25 a xi COA 6 h-j Special Event Caltrain Shuttle COA 22 i COA 25 a xviii
Special Event Calendar Process COA 25 a xv
Summer Camp
Summer Camp Parking COA 25 a xix
Fees for City Monitoring
Fees for City Monitoring COA 30 COA 31
Violations and Enforcement
Violations and Enforcement COA 28 COA 29 COA 34 a, b
Restoration of Enrollment COA 34 b v
Vehicle Counting Devices Monitoring COA 22 e
Potential Additional TDM MM 7a
Oversight
Planning and Transportation Commission COA 31 COA 23
Director of Planning and Development Services COA 25 COA 26 Neighborhood Committee COA 33
Castilleja School COA 25 a viii COA 17 COA 25
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Demand Management
Plan
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Item No. 17. Page 1 of 2

CITY COUNCIL
Council Appointed Officer Report
Report Type: ACTION ITEMS
From: Mahea Ah Yun, Interim City Clerk
Meeting Date: August 7, 2023
Report #:2307-1787
TITLE
Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual 2023 Conference, to be held September 20-22, 2023 in Sacramento, CA

RECOMMENDATION
The City Council should consider attendees Mayor Kou, Council Member Veenker, or Council Member Burt and designate a voting delegate and two alternate voting delegates for the 2023 League of California Cities Annual Conference.

BACKGROUND
The League’s 2023 Annual Conference is scheduled for September 20-22, 2023 in Sacramento.

Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, September 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. The appointed voting delegate plays an important role during the General Assembly by representing our city and voting on resolutions.

To cast a vote during the General Assembly, the City Council must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate and appoint up to two alternate voting delegates. At this time, Mayor Kou, Council Member Veenker, and Council Member Burt have expressed interest in attending.

Please find attached correspondence received from the League of California Cities.

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Item 17 Staff Report
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Item No. 17. Page 2 of 2

FISCAL/RESOURCE IMPACT
There is no fiscal impact associated with this item.

ATTACHMENTS
Attachment A: 2023 Voting Delegate Packet
Item 17
Item 17 Staff Report
Item 17: Staff Report Pg. 2 Packet Pg. 240 of 285
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023
Item 17
Attachment A - 2023
Voting Delegate Packet
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Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly Item 17
Attachment A - 2023
Voting Delegate Packet
Item 17: Staff Report Pg. 4 Packet Pg. 242 of 285
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Item 17
Attachment A - 2023
Voting Delegate Packet
Item 17: Staff Report Pg. 5 Packet Pg. 243 of 285
CITY: ________________________________________
2023 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: ______________________________

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.

Item 17
Attachment A - 2023
Voting Delegate Packet
Item 17: Staff Report Pg. 6 Packet Pg. 244 of 285
Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.

The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.

Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.

Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.

Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Potential Cal Cities bylaws amendments are also
considered at this meeting.

Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.

General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.

What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Item 17
Attachment A - 2023
Voting Delegate Packet
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City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Administrative Services
Meeting Date: August 7, 2023
Report #:2307-1783
TITLE
Investment Activity Report for the Fourth Quarter, Fiscal Year 2023

EXECUTIVE SUMMARY
The City’s Investment Policy1 (Policy) requires that staff report to Council quarterly on the City’s portfolio composition and 1performance compared to the Council-adopted Policy; discuss overall compliance with the City’s Investment Policy; and provide recommendations, if any, for Policy changes. In addition, staff provides a detailed list of all securities and reports on the City’s ability to meet expenditure requirements over the next six months. This report is to inform Council of the City’s investment portfolio performance as of the fourth quarter ending June 30, 2023 and to disclose staff’s cash flow projections for the next six months. The portfolio details, activities, and performance are discussed below, and additional information is provided in the attachments.

The report includes a discussion of the sale of investments prior to maturity, which occurred in July 2023 to potentially mitigate higher than expected cash flow needs under a worst-case projection model; sale of the securities resulted in a principal gain of $42,405.

During the fourth quarter staff complied with all aspects of the Investment Policy. Staff expect that the City will have sufficient funds or liquidity to meet expenditure requirements for the next six months.

ANALYSIS
The City’s investment portfolio is summarized in Graph 1 and detailed in the Investments by Fund Report (Attachment B). The Investments by Fund Report groups the portfolio’s securities by investment type and includes details of the investment issuer, date of maturity, current market value, the book and face (par) value, and the weighted average maturity of each type of investment and of the entire portfolio.
1 City of Palo Alto website, Administrative Services Department, Money Management & Treasury:https://www.cityofpaloalto.org/files/assets/public/administrative-services/investment-policies/adoptedinvestment-policy-2022-23.pdf Item 18
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Due to rounding, the above graph's percentage total is greater than 100 percent.

The par value of the City’s portfolio is $623.2 million; in comparison, last quarter it was $599.6 million. The $23.6 million portfolio growth since the last quarter results from expected and typical timing of cash flows and a legal resolution relating to the City’s Electric Utility. The federal government (via Bureau of Reclamation) agreed and refunded Palo Alto $23.9 million for overcharging on electricity for hydroelectric power for 28 years. Other factors include property tax receipts including Excess ERAF (Education Revenue Augmentation Funds) totaling $28.8 million. These sources are partially offset by higher expenditures like Wastewater Treatment primary sedimentation tank Rehabilitation & equipment room electrical upgrade and secondary treatment upgrades projects. Though some of these expenditures are reimbursed by loans such as from the State Revolving Loan Funds, there is a timing difference when the funds are spent and when loan reimbursements are received. This timing difference is expected to impact and constrain the City’s cash position and will be monitored closely as capital work continues to increase at the Wastewater Treatment Plant.

The portfolio consists of $49.6 million in liquid accounts and $573.6 million in various investment types as detailed in the following Table 1. The Investment Policy requires that at least $50 million be maintained in securities maturing in less than two years. The portfolio includes $109.0 million in investments maturing in less than two years, comprising 17.5% of the City’s investment portfolio. In addition, the Investment Policy allows up to 30% of the portfolio to be invested in securities with maturities beyond five years; actual at the end of the second quarter is 28.1% of the portfolio.

U.S. Treasury

1.3%
U.S. Agency

33.4%
U.S.

Municipal/State

37.8%
Negotiable CD

7.7%
U.S. Corporate

4.7%
Supranational

7.1%
Liquid Accts.

8.0%
Graph 1: Investments by Type - $623.2M
(Par Value)
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The current market value of the portfolio is 91.9% of the book value. The market value of securities fluctuates, depending on how interest rates perform. When interest rates decrease, the market value of the securities in the City’s portfolio will likely increase; likewise, when interest rates increase, the market value of the securities will likely decrease. Understanding and showing market values is not only a reporting requirement, but essential to knowing the principal risks in actively buying and selling securities. The City’s practice is to buy and hold investments until they mature so changes in market price do not typically impact the City’s investment principal. Should the City find necessity to sell securities prior to maturity, such as in July 2023, securities are analyzed to ensure the City mitigates or eliminate any loss to the portfolio as a result of securities sold. As a result, there is minimal risk of principal loss due to the declining market value. The market valuation is provided by U.S. Bank, which is the City’s safekeeping agent. The average life to maturity of the investment portfolio is 3.57 years compared to 3.80 years last quarter.

The Investment Policy states “Should the ratio of the market value of the portfolio to the book value of the portfolio fall below 95%, the Administrative Services Department will report this fact to the City Council within a reasonable time frame and evaluate whether there is any risk of holding any of the securities to maturity.” In the prior four quarters the market value fell below 95%; it was 93.5% in the fourth quarter of fiscal year 2022 (CMR 139982), 89.7% in the first (CMR 2 City Council, August 8, 2022 Item #9, CMR 13998: https://www.cityofpaloalto.org/files/assets/public/agendasminutes-reports/agendas-minutes/city-council-agendas-minutes/2022/20220808/20220808pccsm-amended-revfinal1.pdf#page=134 Item 18
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140013
), 90.7% in the second (CMR 2301-08654), and 89.6% in the third quarters of fiscal year 2023 (CMR 2212-05205).

The market rate slightly improved this third quarter to 91.9% of book value. Though the total portfolio’s market value is below book value, $38.7 million in par value of securities are at or above market value. Interest rates on new investments have fluctuated so the expectation is the market value of the portfolio is expected to stay in the current range in the coming quarters. To minimize risk of loss for investment principal due to lower market values, the City’s investment practice is to buy and hold investments to maturity and, if needed, only sell security that are above the market value.

Matured Investments and Purchases During the Fourth Quarter During the fourth quarter, $11.4 million of securities with an average yield of 3.1% matured.

During the same period, per the following Table 2, securities totaling $20.0 million with an average yield of 5.2% were purchased. As expected, as interest rates rose on new investments, the City’s portfolio’s average yield has begun to gradually rise. In the prior two fiscal years or during the height of the COVID-19 economic closures, the portfolio’s interest rate had steadily declined. The City’s short-term money market and pool account increased by $15.1 million compared to the third quarter of Fiscal Year 2022. Staff continually monitors the City’s shortterm cash flow needs and adjusts liquid funds on a daily basis as needed to meet them. 3 City Council, November 7, 2022 Item #13, CMR 14001:
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/city-councilagendas-minutes/2022/20221107/20221107pccsm-amended-linked-q.a-2.pdf#page=188 4 City Council, February 13, 2023, Item #10, CMR 2301-0865:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1073 5 City Council, May 8, 2023, Item # 9, CMR 2212-0520:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11197 Item 18
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Availability of Funds for the Next Six Months
Normally, the flow of revenues from the City’s utility billings and General Fund sources is enough to provide funds for ongoing expenditures in those respective funds. Projections indicate that for the City’s cashflow, an overall decline in the portfolio of $26.1 million is expected over the coming six months due to routine business activities. This reflects expected receipts of $330.3 million and expenditures of $356.4 million over the next six months.

The expected decline in the portfolio is attributable to pre-paying a portion of the Fiscal Year 2024 Public Employers’ Retirement System’s (PERS) employer contribution of $41.6 million, representing the City’s unfunded accrued liability (UAL) lump-sum prepayment for FY 2024. By prepaying PERS instead of making payments with each payroll period, the City is expected to save $1.4 million in pension expense; the savings will be offset by the loss of approximately $0.8 million in interest income in the City’s investment portfolio. This results in net citywide savings of $0.6 million because PERS has the ability to earn interest earlier and at a higher rate than the City could realize. This prepayment is made annually, however, had this prepayment not been made there would have been a $15.4 million increase in the portfolio.

As of June 30, 2023, the City had $49.6 million deposited in the Local Agency Investment Fund (LAIF) and a money market account that could be withdrawn on a daily basis. Though as of writing of this report (July 20th), after the large payments discussed above, the $49.6 million has declined to $22.5 million which includes $7.2 million is investment securities sold prior to maturity. In addition, investments totaling $24.7 million will mature between July 1, 2023 and December 31, 2023. Based on the above, staff expect that the City will have sufficient funds or liquidity to meet expenditure requirements for the next six months.

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Sale of Investments Prior to Maturity (July 2023)
As mentioned earlier in this report, a primary objective of the City’s Investment Policy is safety with preservation of capital being the approach in the execution of investment activities. The sale of securities is permitted in the Investment Policy (see p. 8) and was authorized by the Director of Administrative Services to maintain required liquid cash for daily City operations.

In late June 2023, the City’s Assistant City Manager/Administrative Services Director approved the Treasury’s Division’s recommendation to sell some of the City’s portfolio investments (prior to maturity). This recommendation was based on a conservative approach to cash balances acknowledging higher cash volatility seen in the prior months’ expenditures. Accounts Payable expenditures for April, May and first half of June, were 30%, 26%, and 26%, respectively, higher over the prior year. This translates in $14.3 million in higher cash outflow over two and a half months. If this or a higher pattern of cash outlay continued, under the worst-case cash forecast model for July, an elevated risk was identified that there might not be sufficient cash to cover all liquidity needs. To mitigate this risk, the security sales were estimated to net $14.2 million in additional cash. A key criterion in the securities selected to be sold was the security sales would have a net market gain when sold.

The final security sales was less than estimated, it netted $7.2 million in cash (17 investment securities), with a net gain on of $42,405 due to the securities being sold at a higher price than its value on the City’s books.

Compliance with City Investment Policy
During the fourth quarter, staff complied with all aspects of the Investment Policy. Attachment C lists the major restrictions in the City’s Investment Policy compared with the portfolio’s actual performance.

Investment Yields
Interest income on an accrual basis for the fourth quarter was $3.5 million; compared to the first, second, and third quarters this was $1.3 million, $0.9 million and $0.4 higher than the prior quarters due to new higher yielding investments in the portfolio. As of June 30, 2023, the yield to maturity of the City’s portfolio was 2.31%; in the prior quarter it was 2.18%. In the fourth quarter, LAIF’s average yield was 3.01% while the average yield on the two-year and five-year Treasury bonds was approximately 4.26% and 3.69%, respectively. In comparison, in the prior quarter LAIF had 2.63% yield and the two-year and five-year Treasury bonds yields were higher at 4.35% and 3.80%.

Historically, the City’s portfolio yield has outperformed the two-year and five-year Treasury bond rates and did so again several years ago; this is an expected occurrence during economic downturns. However, during economic recovery periods, interest rates rise, and the City’s portfolio yield is expected to be lower, which is the current financial environment. As the City’s Item 18
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laddered portfolio investments mature in the next year or two, funds will continue to be reinvested and trends will follow the economic patterns. Graph 2 shows the City’s yields and interest earnings for the past 21+ years.

City’s portfolio duration is 3.57 years.

Yield Trends
The Federal Open Market Committee (FOMC), since March 2020, has raised the federal funds rate ten times totaling 5% with the first occurring on March 16, 2022. Prior to this the rate was near zero. To mitigate the persistent elevated inflation rate from the peak of 9.1% in June to a low 3% in June 2023 with a 2% target. The primary cause of declining inflation rate is falling energy and transportation prices.

The expectation is FOMC will continue to do additional federal funds rate interest rate increases in 2023 but at a slower pace. This is due to the inflation rate still elevated above the target rate. The FOMC states “The U.S. banking system is sound and resilient. Tighter credit conditions for households and businesses are likely to weigh on economic activity, hiring, and inflation.” FOMC’s are still firmly focused on further bringing down inflation.

The following tables show the U.S. inflation and unemployment rates and the U.S. Gross Domestic Product (GDP) past and recent trends.

5.88%

5.00%

4.17%

4.54%
City of PaloAlto

2.71%

1.80% 1.93% 1.66%

1.97%

2.31%

3.65%

1.41%

0.81% 0.25%
2 Yr. Treasury

4.39%

4.26%

4.43%

4.39%

4.98%

1.10%
5-Yr. Treasury

2.88%

2.47%

0.27%

3.23%

4.00% 3.69%

1.44%

5.25%

0.23%
LAIF

1.29%

2.63%

3.01%
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0

0.0%

0.5%

1.0%

1.5%

2.0%

2.5%

3.0%

3.5%

4.0%

4.5%

5.0%

5.5%

6.0%
Int. Earnings (Millions) Yields
Fiscal Year Quarters
Graph 2: Yields and Interest Earnings
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Graph 3: U.S. Inflation Rate
The annual inflation rate in the U.S. slowed to 3% in June 2023, the lowest since March 2021 which is below market forecasts.

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Graph 4: U.S. Unemployment Rate
The unemployment rate in the U.S. edged down to 3.6% in June 2023. The jobless rate has fluctuated between 3.4 percent and 3.7 percent since March 2022, indicating a consistently tight labor market.

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Graph 5: U.S. Gross Domestic Product (GDP) Annual Growth Rate The Gross Domestic Product (GDP) in the United States growth accelerated to 1.8 percent yearon-year during the first (calendar) quarter of 2023, up from 0.9 percent in the previous period.

Funds Held by the City or Managed Under Contract
Attachment A is a consolidated report of all City investment funds, including those not held directly in the investment portfolio. These include cash in the City’s regular bank account with US Bank and Wells Fargo. A description of the City’s banking relationships can be found in City Council Staff Report ID # 78586 and ID # 114027. The bond proceeds, reserves, and debt service payments being held by the City’s fiscal agents are subject to the requirements of the underlying debt indenture. The trustees for the bond funds are U.S. Bank and California Asset Management Program (CAMP). Bond funds with U.S. Bank are invested in federal agency and money market mutual funds that consist exclusively of U.S. Treasury securities. Bond funds in CAMP are invested in banker’s acceptance notes, certificates of deposit, commercial paper, federal agency securities, and repurchase agreements. The most recent data on funds held by the fiscal agent is as of June 30, 2023.

In January 2017, the City established a Section 115 Irrevocable Trust (Public Agencies PostEmployment Benefits Trust) administered by Public Agency Retirement Services (PARS). This 6 City Council, April 11, 2017, under “Additional Information”, CMR 7858:
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reportscmrs/year-archive/2017/7858.pdf 7 City Council, September 21, 2020 Item #2, CMR 11402:
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reportscmrs/year-archive/2020-2/id-11402.pdf Item 18
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fund is not governed by the City’s Investment Policy; however, it is discussed in this report to present the full picture of the City’s investments. It is the City’s intent to prefund pension costs and began to address the Net Pension Liabilities (NPL) as calculated by Governmental Accounting Standards Board Pronouncement No. 68 (GASB 68). The Section 115 Trust offered by PARS has five portfolios from which to choose in making investments of City funds. The City has revised the selected portfolio from “Moderately Conservative” the second most conservative, to “Balanced” a slightly more aggressive asset mix, in alignment with the City Council direction in January 2023. The City Council adopted revisions to the Long Term Liabilities Policy (formerly Pension Policy) including this change in asset allocation. This change has been implemented with the City’s provider. Additional information on this trust can be found in City Council Staff Report ID # 75538. Through June 30, 2023, principal investment contributions of $54.4 million made over time since May 2017, has increased to $58.4 million or by $4.0 million and the net return for one and five years has been 3.6% and 3.8% respectively. Since inception, $4.5 million net earnings have been realized with $0.5 million in administrative expenses.

FISCAL/RESOURCE IMPACT
This is an information report.

STAKEHOLDER ENGAGEMENT
Staff works internally and with external parties (U.S. Bank’s custodial, U.S. Bank’s bonds, Wells Fargo and U.S. Bank’s banking, California Asset Management Program (CAMP), and Public Agency Retirement Services (PARS)) statements to prepare this report

ENVIRONMENTAL REVIEW
This item is not a project as defined by the California Environment Quality Act because the Investment Activity Report is for informational purposes only with no action required by the Council.

ATTACHMENTS
Attachment A: Consolidated Report of Cash Management
Attachment B: Investment Portfolio
Attachment C: Investment Portfolio Compliance
APPROVED BY:

Kiely Nose, Assistant City Manager
8 City Council, January 23, 2017 Item #5, CMR 7553:
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reportscmrs/year-archive/2017/7553.pdf Item 18
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Book Value Market Value
City Investment Portfolio (see Attachment B) $ 570,690,716 621,016,760 $ Other Funds Held by the City
Cash with Wells Fargo Bank 315,319 315,319
(includes general and imprest accounts)
Cash with US Bank 906,507 906,507
Total - Other Funds Held By City 1, 1,221,826 221,826
Funds Under Management of Third Party Trustees *
Debt Service Proceeds
US Bank Trust Services **
1999 Utility Revenue Bonds
Debt Service Fund 1,790 1,790
2009 Water Revenue Bonds (Build America Bonds)
Debt Service and Reserve Funds 2, 2,503,316 503,316
2010 & 2013 General Obligation (Library) Bond
Debt Service and Escrow Funds 2, 2,859,483 859,483
2011 Utility Revenue Refunding Bonds
Debt Service and Reserve Funds 687,697 687,697
2013 General Obligation (Library) Bond
Escrow Funds 2, 2,427,926 427,926
2018 Capital Improvement (Golf Course & 2002B COP Refinance) (Taxable- Green Bond) Certificates of Participation
Debt Service and Cost of Issuance Funds 331 331
2019 California Avenue Parking Garage Certificates of Participation (Tax-Exempt and Taxable Bonds)
Construction and Cost of Issuance Funds 1,321 1,321
2021 Public Safety Building Certificates of Participation Construction Debt Svc, Capitalized Interest, and Cost of Issuan 12,571,705 12,571,705 2022A & B General Obligation (Library) Bond
Cost of Issuance Funds 4,344 4,344
California Asset Management Program (CAMP) ***
2012 University Ave. Parking Refunding Bonds
Reserve Fund 2,821,062 2,821,062
2013 General Obligation (Library) Bond
Reserve Fund 261,131 261,131
Public Agencies Post-Employment Benefits Trust ****
Public Agency Retirement Services (PARS) 58,353,819 58,353,819 Total Under Trustee Management 82,493,924 82,493,924
GRAND TOTAL $ 654,406,466 704,732,510 $
* These funds are subject to the requirements of the underlying debt indenture. ** U.S. Bank investments are in money market mutual funds that exclusively invest in U.S. Treasury securities. *** CAMP investments are in money market mutual fund which invest in bankers acceptance, certificate of deposit, commercial paper, federal agency securities, and repurchase agreements. **** PARS investments are in moderately conservative index plus funds Attachment A
Fourth Quarter, Fiscal Year 2022-23
(Unaudited)
Consolidated Report of Cash Management
City of Palo Alto Cash and Investments
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Consolidated Report of
Cash Management
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City of Palo Alto
City of Palo Alto
Administration Svcs. Dept.
250 Hamilton Ave., 4th Floor
Palo Alto, CA 94301
(650)329-2362
June 30, 2023
Fund ALL - Portfolio Listings
Investments by Fund
Par Value
Days To
Maturity
Maturity
Date
Current
CUSIP Investment # Issuer Market Value Rate
Purchase
Date Book Value
YTM
360
YTM
365
LAIF & Fidelity Cash Accounts
SYS158 158 Fidelity Investments 07/01/2020 18,773,237.04 18,773,237.04 18,773,237.04 4.980 4.911 4.980 1 SYS159 159 Local Agency Investment Fund 07/01/2020 30,793,152.72 30,793,152.72 30,377,763.22 3.260 3.215 3.260 1 Subtotal and Average 49,566,389.76 49,566,389.76 49,151,000.26 3.858 3.911 1 Negotiable Certificates of Deposits
00453NAA9 2831 NCD Achieve Federal Credit Union 02/17/2023 249,000.00 249,000.00 244,386.03 4.650 4.589 4.653 02/17/2026 962 00833AAB6 2773 NCD Affinity Plus Fed Credit Union 12/27/2022 249,000.00 249,000.00 248,758.47 5.100 5.029 5.099 12/27/2023 179 011852AK6 2850 NCD Alaska USA Federal CU 03/22/2023 249,000.00 249,000.00 244,490.61 4.850 4.789 4.855 03/22/2028 1,726 01882MAB8 2781 NCD Alliant Credit Union 12/30/2022 249,000.00 249,000.00 245,568.78 4.950 4.884 4.952 12/30/2027 1,643 02082CBG4 1525 NCD Alpine Bank 02/16/2016 245,000.00 245,000.00 244,115.55 2.400 2.367 2.400 08/16/2023 46 022663BS6 2867 NCD Amalgamated Fin Corp Bank 04/14/2023 249,000.00 249,000.00 245,730.63 5.000 4.937 5.005 04/14/2028 1,749 034577AN6 2298 NCD Aneca Federal Credit Union 03/20/2020 249,000.00 249,000.00 231,281.16 1.100 1.085 1.100 03/20/2025 628 00224TAL0 2806 NCD A+ Federal Creit Union 01/27/2023 249,000.00 249,000.00 246,198.75 4.700 4.641 4.705 01/27/2025 576 04288LAA6 2801 NCD Arsenal Credit Union 01/20/2023 249,000.00 249,000.00 247,722.63 5.100 5.030 5.100 01/21/2025 570 029733BX9 1805 NCD American State Bank OSCE 05/30/2017 245,000.00 245,000.00 238,115.50 2.300 2.270 2.301 05/30/2024 334 052392CC9 2732 NCD Austin Telco Fed. Credit Union 11/28/2022 249,000.00 249,000.00 246,544.86 5.050 4.984 5.053 11/27/2026 1,245 02589AEG3 2729 NCD American Express Centurion Bk 11/16/2022 249,000.00 249,000.00 246,084.21 5.000 4.931 5.000 11/16/2027 1,599 06654HAA6 2453 NCD Banner Capital Bank 11/27/2020 248,699.82 249,000.00 221,129.43 0.450 0.493 0.500 11/28/2025 881 065847EH4 2455 NCD Bank of Wisconsin Dells 11/23/2020 251,551.94 249,000.00 227,670.66 1.050 0.542 0.549 07/28/2025 758 07181JAU8 2730 NCD Baxter Credit Union 11/22/2022 249,000.00 249,000.00 246,158.91 5.000 4.940 5.009 11/23/2026 1,241 07371AYT4 2668 NCD Beal Bank - Plano, TX 03/02/2022 248,726.24 249,000.00 221,998.44 2.050 2.053 2.081 02/24/2027 1,334 88241THJ2 2346 NCD Texas Exchange Bank 06/02/2020 249,000.00 249,000.00 228,641.76 1.000 0.986 1.000 06/13/2025 713 156634AY3 2074 NCD Century Next Bank 08/30/2019 245,000.00 245,000.00 234,553.20 1.700 1.678 1.701 08/30/2024 426 066519QC6 2474 NCD BankUnited NA 01/22/2021 248,680.91 249,000.00 220,250.46 0.550 0.592 0.600 01/22/2026 936 09549TAB1 2755 NCD Blue Foundry Bank 12/19/2022 249,000.00 249,000.00 247,867.05 4.700 4.633 4.697 03/19/2024 262 05600XBX7 2480 NCD BMO Harris Bank 01/27/2021 248,572.17 249,000.00 200,332.95 1.000 1.019 1.034 10/27/2028 1,945 05580AXU3 2448 NCD BMW Bank of North America 11/20/2020 249,000.00 249,000.00 221,841.57 0.500 0.493 0.500 11/20/2025 873 064236BQ4 2899 NCD Bank of Old Monroe 05/24/2023 249,000.00 249,000.00 246,143.97 5.000 4.937 5.006 05/24/2028 1,789 05572YGM8 2876 NCD BOKF NA Bank 04/26/2023 249,000.00 249,000.00 245,758.02 4.950 4.886 4.953 04/26/2027 1,395 06654BFE6 2908 NCD Bankwell Bank 05/24/2023 249,000.00 249,000.00 247,991.55 5.200 5.132 5.203 05/27/2025 696 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
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June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 2
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
06063HQL0 2898 NCD Bank of Baroda 05/15/2023 249,000.00 249,000.00 247,642.95 5.050 11/15/2024 503 108622NQ0 2900 NCD Bridgewater Bank Bloom MN 05/26/2023 249,000.00 249,000.00 246,146.46 5.000 4.937 5.006 05/26/2028 1,791 07371CH69 2669 NCD Beal Bank USA - Las Vegas, NV 03/02/2022 248,726.24 249,000.00 221,998.44 2.050 2.053 2.081 02/24/2027 1,334 130162AN0 2772 NCD California Credit Union 12/27/2022 249,000.00 249,000.00 248,472.12 5.000 4.931 5.000 12/27/2023 179 29260MBH7 2343 NCD Encore Bank 05/21/2020 249,000.00 249,000.00 212,501.58 1.150 1.134 1.150 05/21/2027 1,420 12481GAS6 2878 NCD CBC Federal Credit Union Bank 04/14/2023 244,689.20 249,000.00 244,283.94 0.500 4.932 5.000 11/22/2023 144 31944MBB0 2389 NCD First Carolina Bank 08/20/2020 248,000.00 248,000.00 223,172.72 0.450 0.444 0.450 08/20/2025 781 15118RRH2 2063 NCD Celtic Bank 08/30/2019 245,000.00 245,000.00 234,967.25 1.850 1.826 1.852 08/30/2024 426 15523RCP9 2324 NCD Central State Bank IOWA 03/27/2020 248,134.09 249,000.00 230,683.56 1.000 1.189 1.206 03/27/2025 635 15634VAA0 2903 NCD Centris Fed Credit Union Bank 05/24/2023 249,000.00 249,000.00 248,663.85 5.150 5.079 5.150 11/25/2024 513 17783PAH4 2785 NCD City Federal Credit Union 01/18/2023 249,000.00 249,000.00 248,444.73 4.900 4.834 4.901 01/18/2024 201 12545JBB0 2904 NCD CIBM Bank 05/17/2023 249,000.00 249,000.00 246,146.46 5.000 4.937 5.006 05/17/2028 1,782 17248MAC1 2504 NCD Cinfed Fed Credtit Union Bank 03/04/2021 248,542.46 249,000.00 210,038.97 0.650 0.691 0.701 03/04/2027 1,342 17286TAG0 2267 NCD Citadel Federal Credit Union 02/27/2020 244,837.20 245,000.00 230,302.45 1.650 1.668 1.691 02/27/2025 607 18507MAA9 2881 NCD Clearpath Federal Credit Union 04/26/2023 249,000.00 249,000.00 247,784.88 5.150 5.086 5.157 04/28/2025 667 200339FB0 2856 NCD Comerica Bank Texas 03/30/2023 249,000.00 249,000.00 248,327.70 5.250 5.179 5.251 09/30/2024 457 29278TMR8 2215 NCD Enerbank USA 01/29/2020 245,000.00 245,000.00 231,478.45 1.800 1.779 1.803 01/29/2025 578 20825WAR1 2643 NCD Connexus Credit Union 12/23/2021 248,653.36 249,000.00 216,537.87 1.250 1.273 1.291 12/23/2026 1,271 14042TCP0 2089 NCD Capital One Bank USA NA 09/05/2019 245,000.00 245,000.00 235,075.05 1.900 1.873 1.900 09/05/2024 432 14042RQB0 2609 NCD Capital One Bank USA NA 11/17/2021 249,000.00 249,000.00 216,455.70 1.100 1.084 1.100 11/17/2026 1,235 20416TAW2 2756 NCD Communitywide Fed. Cr. Union 12/21/2022 249,000.00 249,000.00 247,889.46 5.000 4.935 5.004 06/21/2024 356 21686QAE9 2834 NCD Cooper Choice Network CU 02/23/2023 249,000.00 249,000.00 248,631.48 5.100 5.029 5.099 02/23/2024 237 21933PAA0 2860 NCD Corning Federal Credit Union 04/04/2023 249,000.00 249,000.00 248,977.59 5.350 5.281 5.354 04/04/2024 278 22258JAB7 2695 NCD County Schools FCU 09/30/2022 249,000.00 249,000.00 240,419.46 4.400 4.341 4.402 09/27/2027 1,549 22282XAA8 2901 NCD Covantage Credit Union 05/19/2023 249,000.00 249,000.00 248,873.01 5.250 5.178 5.250 02/20/2024 234 225645DN7 2296 NCD Crescent Bank & Trust 03/20/2020 248,000.00 248,000.00 230,352.32 1.100 1.085 1.100 03/20/2025 628 227563CF8 2875 NCD Cross River Bank 04/14/2023 249,000.00 249,000.00 247,085.19 5.100 5.033 5.103 04/14/2026 1,018 14622LAK8 2870 NCD Carter Federal Credit Union 04/25/2023 249,000.00 249,000.00 246,066.78 4.750 4.688 4.753 04/25/2025 664 15568PAK2 2862 NCD Cental Valley Community Bank 03/31/2023 249,000.00 249,000.00 248,663.85 5.300 5.231 5.304 03/31/2027 1,369 222327AD0 2477 NCD Country Club Bank 01/29/2021 247,907.34 249,000.00 192,793.23 1.100 1.154 1.170 01/29/2030 2,404 178180GV1 2809 NCD City National Bank 01/25/2023 249,000.00 249,000.00 245,479.14 4.500 4.438 4.500 01/27/2025 576 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 14 Packet Pg. 259 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 3
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
243594AR9 2690 NCD Decorah Bank Trust Company 09/23/2022 249,000.00 249,000.00 233,664.09 3.700 3.651 3.701 09/23/2027 1,545 24773RCR4 2670 NCD Delta Natl Bank & TR 03/09/2022 249,000.00 249,000.00 221,572.65 2.000 1.975 2.003 02/25/2027 1,335 254673VJ2 1956 NCD Discover Bank / Delaware 10/24/2018 245,000.00 245,000.00 243,461.40 3.350 3.304 3.350 10/24/2023 115 88340AAA9 2778 NCD The District Fed Cr Union 12/22/2022 249,000.00 249,000.00 247,944.24 5.150 5.079 5.150 12/23/2024 541 26948GAF1 2770 NCD Eagle Cmty Credit Union 12/23/2022 249,000.00 249,000.00 248,638.95 5.000 4.932 5.000 12/26/2023 178 27004PBV4 2545 NCD Eaglemark Savings Bank 07/07/2021 248,398.91 249,000.00 217,830.18 0.850 0.919 0.932 07/07/2026 1,102 29367RMN3 2897 NCD Enterprise Bank 05/19/2023 249,000.00 249,000.00 238,019.10 4.250 4.196 4.255 05/19/2028 1,784 308682BM4 2486 NCD Farmers & Merchant State Bank 02/12/2021 248,300.21 249,000.00 198,228.90 1.000 1.037 1.052 02/12/2029 2,053 33847E4E4 2414 NCD Flagstar Bank FSB 09/30/2020 249,000.00 249,000.00 233,885.70 0.400 0.394 0.400 09/30/2024 457 31925YAE2 2877 NCD First Bank of the Lake 04/25/2023 249,000.00 249,000.00 245,083.23 4.900 4.838 4.905 04/25/2028 1,760 73319FAF6 2285 NCD Poppy Bank 03/18/2020 249,000.00 249,000.00 231,335.94 1.100 1.085 1.100 03/18/2025 626 319477AV7 2907 NCD First-Citizens Bank 05/19/2023 249,000.00 249,000.00 247,772.43 5.150 05/19/2025 688 32022RNT0 2390 NCD 1st Financial Bank 08/19/2020 248,000.00 248,000.00 223,204.96 0.450 0.444 0.450 08/19/2025 780 320165JK0 2076 NCD First Farmers Bank & Trust 09/04/2019 245,000.00 245,000.00 234,621.80 1.750 1.727 1.751 09/04/2024 431 30960QAK3 2479 NCD Farmers Insurance Group CU 01/27/2021 248,679.20 249,000.00 219,682.74 0.500 0.543 0.550 01/27/2026 941 31976UAA6 2759 NCD First Class Community CU 12/16/2022 249,000.00 249,000.00 247,598.13 5.050 4.985 5.054 12/16/2024 534 33651FAF6 2812 NCD First Source Federal Cr Union 01/31/2023 249,000.00 249,000.00 248,327.70 4.850 4.781 4.847 01/31/2024 214 335857CK2 2451 NCD First Oklahoma Bank 11/30/2020 248,574.51 249,000.00 212,411.94 0.650 0.691 0.701 11/30/2026 1,248 307811DM8 2644 NCD Farmers &Merchants Bank 01/14/2022 248,185.18 249,000.00 199,927.08 1.600 1.630 1.653 01/22/2030 2,397 32110YRQ0 2465 NCD First National Bank of America 12/31/2020 248,709.29 249,000.00 211,224.21 0.600 0.625 0.633 12/31/2026 1,279 330459CB2 1863 NCD FNB Bank Inc. 10/13/2017 245,000.00 245,000.00 242,883.20 2.250 2.220 2.251 10/13/2023 104 35638CAE9 2868 NCD Freedom First Fed CU Bank 04/14/2023 249,000.00 249,000.00 247,095.15 4.850 4.783 4.850 10/15/2024 472 35633MCZ3 2858 NCD Freedom Bank of Virginia 03/30/2023 249,000.00 249,000.00 248,982.57 5.400 5.326 5.400 03/30/2028 1,734 32026UG83 2861 NCD First Foundation Bank 03/31/2023 249,000.00 249,000.00 247,388.97 5.000 4.931 5.000 12/30/2024 548 33715LET3 2845 NCD First Technology Federal Credi 03/24/2023 249,000.00 249,000.00 248,648.91 5.350 5.300 5.374 09/24/2024 451 31986JAD3 2554 NCD First Community Credit Union 07/28/2021 248,510.55 249,000.00 211,866.63 0.850 0.892 0.905 02/26/2027 1,336 33766LAJ7 2061 NCD Firstier Bank 08/23/2019 245,000.00 245,000.00 235,420.50 1.950 1.925 1.952 08/23/2024 419 37424PAC8 2456 NCD Gesa Credit Union 11/30/2020 248,607.16 249,000.00 204,971.82 0.800 0.825 0.836 11/30/2027 1,613 387625AA4 2042 NCD Grant County Bank West V. 05/08/2019 245,000.00 245,000.00 239,156.75 2.550 2.513 2.548 05/08/2024 312 39981MAC6 2846 NCD Grow Financial Fed CU 03/24/2023 249,000.00 249,000.00 249,002.49 5.350 5.276 5.350 03/25/2024 268 39729LAC5 2811 NCD Greenwood Muni Fed Cr Union 01/27/2023 249,000.00 249,000.00 248,559.27 4.750 4.688 4.753 10/27/2023 118 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 15 Packet Pg. 260 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 4
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
397129AJ6 2725 NCD Greenwood Credit Union 11/28/2022 249,000.00 249,000.00 247,924.32 4.950 4.877 4.945 05/28/2024 332 404730DA8 2447 NCD Haddon Savings Bank 11/16/2020 206,128.05 207,000.00 184,511.52 0.350 0.491 0.498 10/20/2025 842 06251A2Q2 2457 NCD Bank Hapoalim BM 12/14/2020 248,694.03 249,000.00 221,114.49 0.500 0.543 0.550 12/15/2025 898 41166MAF2 2776 NCD Harborstone Credit Union 12/27/2022 249,000.00 249,000.00 248,546.82 5.100 5.027 5.097 03/27/2024 270 446438SB0 2891 NCD Huntington National Bank 05/05/2023 249,000.00 249,000.00 246,248.55 4.800 4.734 4.800 05/05/2025 674 42228LAM3 2816 NCD Healthcare Systems FCU 01/30/2023 249,000.00 249,000.00 240,053.43 4.250 4.193 4.251 02/01/2027 1,311 44931EAD3 2743 NCD IC Federal Credit Union 12/09/2022 249,000.00 249,000.00 247,959.18 5.000 4.931 5.000 06/10/2024 345 45776NFE1 2757 NCD INS Bank 12/14/2022 249,000.00 249,000.00 245,167.89 4.900 4.835 4.902 12/14/2027 1,627 45791JAC0 2836 NCD Insight Credit Union 02/27/2023 249,000.00 249,000.00 247,667.85 5.100 5.036 5.105 02/27/2025 607 460807AB6 2771 NCD Interstate Credit Union 12/23/2022 249,000.00 249,000.00 248,638.95 5.000 4.932 5.000 12/26/2023 178 45780PAQ8 2556 NCD Inst. for Sav in Newburyport 07/29/2021 249,000.00 249,000.00 217,309.77 0.900 0.888 0.900 07/29/2026 1,124 48040PJL0 2452 NCD Jonesboro State Bank 11/27/2020 248,451.18 249,000.00 204,563.46 0.750 0.790 0.801 11/26/2027 1,609 50116CAX7 1798 NCD Kansas State Bank Manhattan 05/31/2017 245,000.00 245,000.00 238,551.60 2.500 2.465 2.500 05/31/2024 335 48836LAV4 2731 NCD Kembra Financial Credit Union 11/23/2022 249,000.00 249,000.00 247,969.14 5.150 5.083 5.154 11/25/2024 513 49306SK54 2885 NCD Key Bank 04/28/2023 249,000.00 249,000.00 248,173.32 5.000 4.931 5.000 05/01/2024 305 499724AF9 2140 NCD Knox TVA Empl Credit Union 10/24/2019 248,878.00 248,000.00 246,392.96 3.350 2.210 2.241 10/31/2023 122 920133AJ4 2748 NCD Valley Strong Credit Union 12/14/2022 249,000.00 249,000.00 247,769.94 5.100 5.038 5.108 12/13/2024 531 50625LBG7 2879 NCD Lafayette Federal Credit Union 04/14/2023 240,455.71 249,000.00 238,524.57 3.100 4.931 5.000 05/27/2025 696 51210SLR6 1686 NCD Lakeside Bank 09/16/2016 245,000.00 245,000.00 243,167.40 1.800 1.775 1.800 09/18/2023 79 52470QAN4 2469 NCD Legacy Bank & Trust Company 12/30/2020 248,316.17 249,000.00 197,372.34 0.850 0.889 0.901 12/21/2028 2,000 53955LAB3 2823 NCD Local Gov't Fed. Credit Union 02/10/2023 249,000.00 249,000.00 248,357.58 4.900 4.830 4.897 02/12/2024 226 53052LAD1 2741 NCD Liberty Federal Credit Union 12/05/2022 249,000.00 249,000.00 248,683.77 5.000 4.931 5.000 12/05/2023 157 530520AC9 2803 NCD Liberty First Credit Union 01/27/2023 249,000.00 249,000.00 243,574.29 4.500 4.442 4.503 01/27/2026 941 538036SS4 2599 NCD Live Oak Banking Company 10/18/2021 248,464.72 249,000.00 208,823.85 1.100 1.135 1.151 10/18/2027 1,570 554479EK7 2819 NCD Machias Savings Bank 02/09/2023 249,000.00 249,000.00 246,659.40 4.600 4.532 4.595 08/09/2024 405 56102AAQ9 2402 NCD Malaga Bank FSB 08/31/2020 249,000.00 249,000.00 225,327.57 0.400 0.394 0.400 06/30/2025 730 59001PAP4 2672 NCD Meritrust Federal Credit Union 03/07/2022 240,097.10 249,000.00 220,863.00 0.550 1.904 1.930 03/10/2026 983 58404DDB4 2010 NCD Medallion Bank - Salt Lake 01/10/2019 245,000.00 245,000.00 242,542.65 3.300 3.254 3.299 01/03/2024 186 589227AG2 2059 NCD Merchants State Bank 08/30/2019 245,000.00 245,000.00 234,932.95 1.800 1.775 1.800 08/30/2024 426 59013KPS9 2610 NCD Merrick Bank 11/19/2021 248,520.96 249,000.00 220,432.23 1.100 1.152 1.168 05/19/2026 1,053 60425SJQ3 2478 NCD Minwest Bank MV 01/28/2021 248,478.91 249,000.00 198,415.65 1.000 1.024 1.039 01/29/2029 2,039 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 16 Packet Pg. 261 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 5
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
560507AN5 2144 NCD Maine Savings Credit Union 11/08/2019 245,000.00 245,000.00 233,627.10 1.900 1.875 1.902 11/08/2024 496 56065GAG3 2038 NCD Mainstreet Bank 04/26/2019 245,000.00 245,000.00 239,509.55 2.600 2.567 2.602 04/26/2024 300 62384RAR7 2719 NCD Mountain America FD Credit Uni 11/09/2022 248,814.89 249,000.00 246,457.71 4.850 4.825 4.892 05/09/2025 678 61690UY20 2815 NCD Morgan Stanley Bank NA 02/02/2023 249,000.00 249,000.00 242,102.70 4.250 4.191 4.250 02/02/2026 947 61768EQV8 2849 NCD Morgan Stanley Bank NA 03/23/2023 249,000.00 249,000.00 248,215.65 5.250 5.178 5.250 03/24/2025 632 625925AP7 1800 NCD Municipal Trust and Savings 05/22/2017 245,000.00 245,000.00 238,882.35 2.350 2.317 2.349 05/02/2024 306 63008MAW1 2896 NCD Nano Banc 05/17/2023 249,000.00 249,000.00 245,075.76 4.900 4.838 4.905 05/17/2028 1,782 642858AA2 2760 NCD New Brunswick Postal FCU 12/14/2022 249,000.00 249,000.00 246,659.40 5.000 4.931 5.000 12/15/2025 898 23204HNL8 2848 NCD Customers Bank 03/22/2023 249,000.00 249,000.00 248,482.08 5.300 5.227 5.300 09/23/2024 450 654062LK2 2906 NCB Nicolet National Bank 05/30/2023 249,000.00 249,000.00 247,956.69 5.150 5.082 5.153 12/02/2024 520 664122AS7 2854 NCD Northeast Community Bank 03/28/2023 249,000.00 249,000.00 248,972.61 5.450 5.375 5.450 03/28/2028 1,732 64907LAN3 2872 NCD New Valley Bank & Trust 04/17/2023 249,000.00 249,000.00 247,052.82 5.000 4.939 5.007 06/17/2025 717 67054NAN3 1991 NCD Numerica Credit Union 11/28/2018 245,000.00 245,000.00 243,260.50 3.550 3.503 3.551 11/28/2023 150 67117NAA6 2905 NCD Oahu Fed Credit Union Bank 05/16/2023 249,000.00 249,000.00 247,981.59 5.150 5.082 5.153 11/18/2024 506 67886WAD9 2751 NCD Oklahomas Credit Union 12/14/2022 249,000.00 249,000.00 247,416.36 5.000 4.938 5.006 12/16/2024 534 68609EAC5 2765 NCD Oregon State Credit Union 12/21/2022 249,000.00 249,000.00 248,474.61 5.050 4.978 5.047 03/21/2024 264 69506YSA8 2420 NCD Pacific Western Bank 09/30/2020 249,000.00 249,000.00 223,076.61 0.450 0.443 0.450 09/30/2025 822 70146NAA5 2825 NCD Parkside Credit Union 02/21/2023 249,000.00 249,000.00 248,479.59 5.000 4.930 4.999 02/21/2024 235 70320KAR2 2429 NCD Pathfinder Bank 10/13/2020 248,772.12 249,000.00 222,718.05 0.500 0.533 0.540 10/14/2025 836 710665GD6 2468 NCD People's Bank 12/30/2020 247,740.99 249,000.00 190,631.91 0.900 0.967 0.981 12/31/2029 2,375 732329BD8 2686 NCD Ponce De Leon Federal Bank 09/15/2022 249,000.00 249,000.00 232,040.61 3.500 3.453 3.501 09/15/2027 1,537 70962LAE2 2565 NCD Pentagon Fed Cred Union 09/01/2021 248,605.23 249,000.00 216,156.90 0.850 0.889 0.901 09/01/2026 1,158 740367HP5 2047 NCD Preferred Bank LA California 08/16/2019 245,000.00 245,000.00 235,709.60 2.000 1.972 2.000 08/16/2024 412 693963AE0 2852 NCD Pacific Alliance Bank 03/27/2023 249,000.00 249,000.00 247,817.25 5.150 5.087 5.157 03/27/2025 635 724468AC7 2873 NCD Pitney Bowes Bank, Inc. 04/14/2023 249,000.00 249,000.00 239,266.59 4.350 4.290 4.350 04/13/2028 1,748 710275AD0 2853 NCD People Bank / Coldwater OH 03/30/2023 249,000.00 249,000.00 244,440.81 4.800 4.735 4.800 03/30/2027 1,368 732770BJ0 2488 NCD Pony Express Bank 02/24/2021 247,895.40 249,000.00 191,388.87 1.000 1.055 1.070 02/25/2030 2,431 74048CAT9 2895 NCD Premier Community Bank 05/12/2023 249,000.00 249,000.00 245,755.53 4.900 4.838 4.905 06/14/2027 1,444 712303BF2 2863 NCD People's Security Bank & Trust 03/30/2023 249,000.00 249,000.00 249,012.45 5.450 5.377 5.452 03/30/2028 1,734 744562AS8 2796 NCD Public Service Credit Union 01/20/2023 249,000.00 249,000.00 243,574.29 4.750 4.687 4.752 01/20/2028 1,664 75102EAC2 2798 NCD Raiz Federal Credit Union 01/25/2023 249,000.00 249,000.00 247,506.00 4.900 4.828 4.895 07/25/2024 390 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 17 Packet Pg. 262 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 6
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
76857RCF9 2892 NCD RiverBank 05/12/2023 249,000.00 249,000.00 245,613.60 4.950 4.888 4.955 05/12/2028 1,777 75472RAU5 2188 NCD Rayond James Bank NA 12/30/2019 245,000.00 245,000.00 232,296.75 1.850 1.824 1.850 12/30/2024 548 77535MAC7 2717 NCD Rogue Credit Union 11/09/2022 248,804.11 249,000.00 246,756.51 4.900 4.868 4.935 11/10/2025 863 7954504D4 2102 NCD Sallie Mae Bank 09/18/2019 245,000.00 245,000.00 234,788.40 1.900 1.873 1.900 09/18/2024 445 805508BT4 2710 NCD Sawyer Savings Bank 10/28/2022 248,569.09 249,000.00 245,140.50 4.900 4.877 4.945 10/28/2027 1,580 856285UJ8 2403 NCD State Bank of India 09/04/2020 249,000.00 249,000.00 224,104.98 0.500 0.493 0.500 09/04/2025 796 84229LBV3 2882 NCD Southern Bank 04/28/2023 249,000.00 249,000.00 235,556.49 4.000 3.945 4.000 04/28/2028 1,763 15987UAJ7 2799 NCD Charles Schwab Bank 01/19/2023 249,000.00 249,000.00 247,951.71 4.650 4.586 4.650 01/18/2024 201 81618LAE7 2857 NCD Select Bank Forest VA 03/31/2023 249,000.00 249,000.00 248,128.50 5.400 5.332 5.406 03/31/2028 1,735 79772FAF3 2297 NCD San Francisco Credit Union 03/27/2020 249,000.00 249,000.00 231,096.90 1.100 1.085 1.100 03/27/2025 635 819866BR4 2718 NCD Sharonview Fed Credit Union 10/31/2022 248,806.21 249,000.00 246,754.02 5.000 4.966 5.035 10/31/2025 853 82671DAB3 2804 NCD Signature Federal Credit Union 01/31/2023 249,000.00 249,000.00 239,988.69 4.400 4.341 4.401 01/31/2028 1,675 87164DVY3 2886 NCD Synovus Bank 04/28/2023 249,000.00 249,000.00 247,757.49 5.000 4.945 5.013 07/29/2024 394 86804DCQ9 2491 NCD Sunwest Bank 02/17/2021 248,175.85 249,000.00 203,203.92 0.800 0.861 0.873 02/17/2028 1,692 84611JAB9 2807 NCD Space Age Federal Credit Union 01/27/2023 249,000.00 249,000.00 248,624.01 5.050 4.985 5.054 01/26/2024 209 78472EAC8 2827 NCD SPCO Credit Union 02/27/2023 249,000.00 249,000.00 239,383.62 4.350 4.290 4.349 02/28/2028 1,703 33646CNJ9 2754 NCD First Source Bank 12/16/2022 249,000.00 249,000.00 246,699.24 5.050 4.980 5.050 06/16/2028 1,812 84133PFL7 2821 NCD Southeast Bank 02/06/2023 249,000.00 249,000.00 245,611.11 4.550 4.487 4.550 02/06/2025 586 791125AB3 2728 NCD ST Lawrence Federal CU 11/22/2022 249,000.00 249,000.00 248,661.36 4.950 4.881 4.949 11/22/2023 144 84485EAG2 2333 NCD Southwest Financial Fed. Credi 03/31/2020 249,000.00 249,000.00 241,380.60 1.150 1.134 1.150 03/28/2024 271 84503PAD2 2890 NCD Southwest Heritage Cr. Union 05/12/2023 249,000.00 249,000.00 248,347.62 5.100 5.031 5.101 05/10/2024 314 87165FZN7 2563 NCD Synchrony Bank 08/20/2021 249,000.00 249,000.00 217,085.67 0.900 0.887 0.900 08/20/2026 1,146 87868YAH6 2797 NCD Technology Credit Union 01/19/2023 249,000.00 249,000.00 247,463.67 5.100 5.031 5.100 07/21/2025 751 882214AA7 2464 NCD Texas Bank Henderson 12/23/2020 248,752.91 249,000.00 220,242.99 0.450 0.483 0.490 12/23/2025 906 88413QCK2 2157 NCD Third Federal Savings and Loan 11/25/2019 245,000.00 245,000.00 233,472.75 1.950 1.923 1.950 11/25/2024 513 89235MLC3 2551 NCD Toyota Financial Savings Bank 07/15/2021 249,000.00 249,000.00 218,318.22 0.950 0.936 0.950 07/15/2026 1,110 89841MAM9 2745 NCD Trustone Fin. Credit Union 12/14/2022 249,000.00 249,000.00 248,663.85 5.000 4.931 5.000 12/14/2023 166 88283MBR4 2869 NCD Texas Trust Credit Union Bank 04/06/2023 197,329.63 200,000.00 197,278.00 0.450 5.183 5.255 10/12/2023 103 902684AB5 2832 NCD Ufirst Federal Credit Union 02/24/2023 249,000.00 249,000.00 246,136.50 4.850 4.787 4.854 08/25/2025 786 903572BC8 1639 NCD Uinta Bank 06/24/2016 245,000.00 245,000.00 241,018.75 1.700 1.676 1.700 12/26/2023 178 90407LAD5 2742 NCD Umassfive College Fed Cr Union 12/09/2022 249,000.00 249,000.00 247,994.04 4.950 4.879 4.947 03/08/2024 251 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 18 Packet Pg. 263 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 7
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
90307LAA2 2786 NCD Uncle Credit Union 01/17/2023 249,000.00 249,000.00 248,379.99 4.850 4.783 4.849 01/17/2024 200 91334AAC7 2711 NCD United Heritage Credit Union 10/28/2022 249,000.00 249,000.00 245,401.95 4.600 4.539 4.602 04/28/2025 667 39573LBM9 2552 NCD Greenstate Credit Union 07/21/2021 249,000.00 249,000.00 217,857.57 0.950 0.937 0.950 07/21/2026 1,116 90352RAU9 2325 NCD USAlliance Federal Credit Unio 03/31/2020 248,912.86 249,000.00 231,403.17 1.150 1.155 1.171 03/31/2025 639 90353EAR4 2546 NCD USF Federal Credit Union 07/15/2021 247,598.73 249,000.00 193,121.91 1.750 1.801 1.826 07/15/2031 2,936 92891CCE0 2136 NCD Vystar Credit Union 10/18/2019 246,515.68 245,000.00 243,218.85 3.650 2.170 2.200 12/11/2023 163 938828BJ8 2049 NCD Washington Federal 08/23/2019 245,000.00 245,000.00 235,692.45 2.050 2.024 2.052 08/23/2024 419 930584AC1 2894 NCD Wahoo State Bank 05/15/2023 249,000.00 249,000.00 247,712.67 5.000 4.950 5.019 08/15/2024 411 939769AC9 2780 NCD Washington State Emp CU 12/29/2022 249,000.00 249,000.00 248,633.97 5.000 4.931 4.999 12/29/2023 181 95960NKE6 2342 NCD Western State Bank 05/13/2020 248,000.00 248,000.00 224,157.28 1.050 1.035 1.050 11/13/2025 866 949764AF1 2843 NCD Wells Fargo Bank 03/17/2023 249,000.00 249,000.00 248,235.57 5.250 5.185 5.257 03/17/2025 625 98321PAJ9 2446 NCD Wyoming Bank & Trust 11/27/2020 248,819.89 249,000.00 221,415.78 0.500 0.515 0.522 11/28/2025 881 98138MAX8 2749 NCD Workers Fed Credit Union 12/14/2022 249,000.00 249,000.00 247,142.46 5.100 5.032 5.102 12/14/2027 1,627 956310BM7 2855 NCD West Town Bank and Trust 03/28/2023 249,000.00 249,000.00 249,107.07 5.450 5.381 5.456 03/28/2028 1,732 Subtotal and Average 48,063,284.40 48,102,000.00 45,813,047.55 3.295 3.341 871 Corporate Medium Term Bonds
037833CU2 2053 MTN Apple, Inc. 08/06/2019 1,509,760.93 1,500,000.00 1,467,660.00 2.850 1.998 2.025 05/11/2024 315 037833DF4 2401 MTN Apple, Inc. 08/28/2020 1,548,048.18 1,500,000.00 1,446,285.00 2.750 0.620 0.628 01/13/2025 562 037833EB2 2489 MTN Apple, Inc. 02/08/2021 700,104.79 700,000.00 631,029.00 0.700 0.684 0.694 02/08/2026 953 037833CJ7 2667 MTN Apple, Inc. 02/23/2022 779,289.65 750,000.00 720,195.00 3.350 2.115 2.145 02/09/2027 1,319 02079KAH0 2507 MTN Alphabet (Google) Inc. 03/01/2021 199,048.30 200,000.00 183,094.00 0.450 0.668 0.678 08/15/2025 776 02079KAC1 2675 MTN Alphabet (Google) Inc. 03/14/2022 993,189.59 1,000,000.00 925,580.00 1.998 2.197 2.228 08/15/2026 1,141 02079KAJ6 2689 MTN Alphabet (Google) Inc. 09/14/2022 898,911.70 1,000,000.00 865,730.00 0.800 3.442 3.489 08/15/2027 1,506 02079KAJ6 2837 MTN Alphabet (Google) Inc. 02/15/2023 2,463,095.36 2,800,000.00 2,424,044.00 0.800 3.964 4.020 08/15/2027 1,506 478160CN2 2466 MTN Johnson & Johnson 12/23/2020 2,002,732.45 2,000,000.00 1,827,940.00 0.550 0.479 0.486 09/01/2025 793 478160BY9 2508 MTN Johnson & Johnson 03/01/2021 2,080,656.96 2,000,000.00 1,888,820.00 2.450 0.812 0.823 03/01/2026 974 478160BY9 2509 MTN Johnson & Johnson 03/01/2021 1,040,318.14 1,000,000.00 944,410.00 2.450 0.812 0.824 03/01/2026 974 594918BX1 2212 MTN Microsoft Corporation 01/22/2020 1,811,152.20 1,800,000.00 1,772,784.00 2.875 1.727 1.751 02/06/2024 220 594918BJ2 2450 MTN Microsoft Corporation 11/18/2020 3,082,587.04 2,920,000.00 2,810,762.80 3.125 0.572 0.580 11/03/2025 856 594918BJ2 2506 MTN Microsoft Corporation 03/01/2021 189,234.84 180,000.00 173,266.20 3.125 0.753 0.763 11/03/2025 856 525555AB4 2182 MTN Stanford University 12/12/2019 1,027,400.13 1,000,000.00 1,009,000.00 6.875 1.934 1.960 02/01/2024 215 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 19 Packet Pg. 264 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 8
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Corporate Medium Term Bonds
85440KAC8 2648 MTN Stanford University 01/07/2022 1,488,130.99 1,500,000.00 1,320,735.00 1.289 1.479 1.500 06/01/2027 1,431 85440KAC8 2658 MTN Stanford University 02/01/2022 489,125.24 500,000.00 440,245.00 1.289 1.849 1.875 06/01/2027 1,431 85440KAC8 2709 MTN Stanford University 10/19/2022 1,355,503.66 1,530,000.00 1,347,149.70 1.289 4.487 4.550 06/01/2027 1,431 85440KAC8 2761 MTN Stanford University 12/12/2022 403,660.74 450,000.00 396,220.50 1.289 4.142 4.200 06/01/2027 1,431 98459LAA1 2376 MTN Yale University 07/01/2020 2,008,561.76 2,000,000.00 1,852,860.00 0.873 0.616 0.625 04/15/2025 654 98459LAA1 2511 MTN Yale University 03/01/2021 3,011,716.98 3,000,000.00 2,779,290.00 0.873 0.638 0.646 04/15/2025 654 Subtotal and Average 29,082,229.63 29,330,000.00 27,227,100.20 1.576 1.597 896 Federal Agency Bonds
31315PL23 1428 Federal Agricultural Mortgage 01/09/2015 405,991.87 404,000.00 397,414.80 3.330 2.540 2.575 03/27/2024 270 31315PEM7 1580 Federal Agricultural Mortgage 04/08/2016 491,923.74 474,000.00 469,354.80 4.350 2.296 2.328 08/04/2025 765 31315P2J7 1595 Federal Agricultural Mortgage 04/21/2016 1,513,580.97 1,500,000.00 1,472,430.00 3.300 2.084 2.112 05/01/2024 305 31315P2J7 1604 Federal Agricultural Mortgage 04/26/2016 1,512,662.39 1,500,000.00 1,472,430.00 3.300 2.159 2.189 05/01/2024 305 31315PRA9 1710 Federal Agricultural Mortgage 10/18/2016 1,592,740.27 1,500,000.00 1,505,820.00 4.810 2.131 2.160 02/03/2026 948 3132X0WL1 1867 Federal Agricultural Mortgage 10/06/2017 998,789.12 1,000,000.00 965,010.00 2.250 2.332 2.365 08/23/2024 419 3130H0AU7 1893 Federal Agricultural Mortgage 01/09/2018 1,000,427.65 1,000,000.00 970,350.00 2.625 2.546 2.581 08/01/2024 397 3130H0AU7 1901 Federal Agricultural Mortgage 01/11/2018 1,499,479.10 1,500,000.00 1,455,525.00 2.625 2.623 2.660 08/01/2024 397 31315P4B2 1999 Federal Agricultural Mortgage 12/14/2018 550,170.10 549,000.00 542,417.49 3.460 3.018 3.060 01/30/2024 213 31422BEJ5 2034 Federal Agricultural Mortgage 04/09/2019 999,649.41 1,000,000.00 975,710.00 2.350 2.365 2.398 04/09/2024 283 31315PCY3 2035 Federal Agricultural Mortgage 04/08/2019 702,400.34 678,000.00 677,755.92 5.250 2.420 2.454 11/20/2024 508 31315PEM7 2098 Federal Agricultural Mortgage 09/09/2019 579,087.75 550,000.00 544,610.00 4.350 1.659 1.683 08/04/2025 765 31315PB99 2301 Federal Agricultural Mortgage 03/11/2020 1,686,574.88 1,569,000.00 1,474,844.31 2.850 1.050 1.064 11/19/2027 1,602 31422BZS2 2340 Call Federal Agricultural Mortgage 05/13/2020 2,000,000.00 2,000,000.00 1,649,020.00 1.500 1.479 1.500 05/13/2030 2,508 31422BF54 2366 Call Federal Agricultural Mortgage 06/24/2020 1,750,000.00 1,750,000.00 1,426,390.00 1.400 1.380 1.400 06/24/2030 2,550 31422BF54 2367 Call Federal Agricultural Mortgage 06/24/2020 2,000,000.00 2,000,000.00 1,630,160.00 1.400 1.380 1.400 06/24/2030 2,550 31422BH78 2381 Call Federal Agricultural Mortgage 07/08/2020 1,500,000.00 1,500,000.00 1,222,665.00 1.400 1.380 1.400 07/08/2030 2,564 31422BX54 2425 Call Federal Agricultural Mortgage 10/08/2020 2,000,000.00 2,000,000.00 1,610,480.00 1.300 1.286 1.304 09/27/2030 2,645 31422BZ45 2435 Call Federal Agricultural Mortgage 10/21/2020 2,000,000.00 2,000,000.00 1,605,240.00 1.280 1.262 1.280 10/21/2030 2,669 31422B2E9 2439 Call Federal Agricultural Mortgage 10/29/2020 2,000,000.00 2,000,000.00 1,611,420.00 1.340 1.321 1.340 10/29/2030 2,677 31422B3D0 2449 Federal Agricultural Mortgage 11/20/2020 1,500,000.00 1,500,000.00 1,211,715.00 1.150 1.134 1.150 11/20/2030 2,699 31422B4A5 2458 Call Federal Agricultural Mortgage 12/11/2020 1,500,000.00 1,500,000.00 1,197,975.00 1.300 1.282 1.300 12/11/2030 2,720 31422B3W8 2459 Call Federal Agricultural Mortgage 12/16/2020 2,000,000.00 2,000,000.00 1,614,680.00 1.450 1.430 1.450 12/16/2030 2,725 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 20 Packet Pg. 265 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 9
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
31422B3D0 2461 Federal Agricultural Mortgage 12/09/2020 999,257.47 1,000,000.00 807,810.00 1.150 1.144 1.160 11/20/2030 2,699 31422B6K1 2471 Federal Agricultural Mortgage 01/15/2021 1,499,238.33 1,500,000.00 1,352,055.00 0.480 0.493 0.500 01/15/2026 929 31422B6A3 2473 Call Federal Agricultural Mortgage 01/15/2021 1,494,911.25 1,500,000.00 1,193,835.00 1.290 1.319 1.338 01/15/2031 2,755 31422B7E4 2484 Call Federal Agricultural Mortgage 01/28/2021 1,000,000.00 1,000,000.00 796,940.00 1.320 1.301 1.320 01/28/2031 2,768 31422XAW2 2496 Call Federal Agricultural Mortgage 02/25/2021 1,500,000.00 1,500,000.00 1,212,105.00 1.530 1.509 1.530 02/25/2031 2,796 31422XCB6 2513 Federal Agricultural Mortgage 03/04/2021 990,605.80 1,000,000.00 822,300.00 1.470 1.581 1.602 03/04/2031 2,803 31422XDX7 2519 Federal Agricultural Mortgage 03/29/2021 1,499,588.71 1,500,000.00 1,356,975.00 0.830 0.828 0.840 03/27/2026 1,000 31422XDX7 2524 Federal Agricultural Mortgage 03/31/2021 1,496,129.57 1,500,000.00 1,356,975.00 0.830 0.913 0.926 03/27/2026 1,000 31422XEE8 2527 Call Federal Agricultural Mortgage 04/07/2021 1,496,730.00 1,500,000.00 1,257,810.00 2.070 2.074 2.103 04/07/2031 2,837 31422XEL2 2529 Federal Agricultural Mortgage 04/15/2021 2,004,089.58 2,000,000.00 1,747,900.00 1.375 1.311 1.330 04/13/2028 1,748 31422XFJ6 2530 Federal Agricultural Mortgage 04/29/2021 1,501,056.75 1,500,000.00 1,217,565.00 1.660 1.627 1.650 04/29/2031 2,859 31422XDX7 2533 Federal Agricultural Mortgage 05/20/2021 1,498,151.88 1,500,000.00 1,356,975.00 0.830 0.864 0.876 03/27/2026 1,000 31422XDX7 2540 Federal Agricultural Mortgage 06/08/2021 254,988.08 255,000.00 230,685.75 0.830 0.820 0.831 03/27/2026 1,000 31422XNM0 2593 Federal Agricultural Mortgage 10/05/2021 1,000,000.00 1,000,000.00 898,540.00 1.050 1.035 1.050 10/05/2026 1,192 31422XPS5 2621 Federal Agricultural Mortgage 11/17/2021 995,419.73 1,000,000.00 899,070.00 1.150 1.272 1.290 11/17/2026 1,235 31422XQM7 2625 Federal Agricultural Mortgage 12/01/2021 1,000,000.00 1,000,000.00 903,610.00 1.320 1.301 1.320 12/01/2026 1,249 31422XRK0 2634 Federal Agricultural Mortgage 01/04/2022 1,500,000.00 1,500,000.00 1,352,955.00 1.320 1.301 1.320 01/04/2027 1,283 31422XRY0 2640 Call Federal Agricultural Mortgage 12/29/2021 1,500,000.00 1,500,000.00 1,247,625.00 2.150 2.120 2.150 12/29/2031 3,103 31422XN32 2714 Federal Agricultural Mortgage 10/24/2022 1,500,000.00 1,500,000.00 1,496,535.00 4.720 4.655 4.720 10/24/2023 115 3133EAA65 1526 Federal Farm Credit Bank . 01/27/2016 625,029.18 625,000.00 623,693.75 2.125 2.024 2.052 07/26/2023 25 3133EC7D0 1615 Federal Farm Credit Bank . 05/13/2016 1,002,233.28 1,000,000.00 958,040.00 2.125 1.930 1.956 12/13/2024 531 3133EEVD9 1787 Federal Farm Credit Bank . 05/04/2017 899,960.74 900,000.00 880,398.00 2.300 2.274 2.306 03/25/2024 268 3133EDWX6 1822 Federal Farm Credit Bank . 06/21/2017 504,293.45 500,000.00 484,830.00 2.910 2.143 2.172 10/07/2024 464 3133EEG79 2016 Federal Farm Credit Bank . 01/15/2019 499,534.15 500,000.00 496,935.00 2.150 2.656 2.693 09/07/2023 68 3133EC2C7 2017 Federal Farm Credit Bank . 01/15/2019 648,772.68 650,000.00 642,687.50 2.130 2.662 2.699 11/09/2023 131 3133EAG44 2314 Federal Farm Credit Bank . 03/13/2020 1,045,369.60 1,000,000.00 945,720.00 2.630 1.089 1.104 08/03/2026 1,129 3133ELQ31 2371 Call Federal Farm Credit Bank . 07/01/2020 1,500,000.00 1,500,000.00 1,217,220.00 1.330 1.311 1.330 07/01/2030 2,557 3133ELQ31 2372 Call Federal Farm Credit Bank . 07/01/2020 1,500,000.00 1,500,000.00 1,217,220.00 1.330 1.311 1.330 07/01/2030 2,557 3133EL3H5 2391 Call Federal Farm Credit Bank . 08/12/2020 1,499,207.29 1,500,000.00 1,368,885.00 0.570 0.587 0.595 08/12/2025 773 3133EL4W1 2406 Call Federal Farm Credit Bank . 09/03/2020 1,499,676.06 1,500,000.00 1,368,345.00 0.610 0.611 0.620 08/25/2025 786 3133EL4W1 2408 Call Federal Farm Credit Bank . 09/10/2020 1,499,674.79 1,500,000.00 1,368,345.00 0.610 0.611 0.620 08/25/2025 786 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 21 Packet Pg. 266 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 10
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
3133EL7K4 2416 Call Federal Farm Credit Bank . 09/22/2020 1,500,000.00 1,500,000.00 1,363,995.00 0.550 0.542 0.549 09/16/2025 808 3133EMBH4 2417 Call Federal Farm Credit Bank . 09/29/2020 1,500,000.00 1,500,000.00 1,361,760.00 0.530 0.522 0.530 09/29/2025 821 3133EMBJ0 2423 Call Federal Farm Credit Bank . 09/29/2020 1,499,495.00 1,500,000.00 1,361,760.00 0.530 0.537 0.545 09/29/2025 821 3133EMAZ5 2427 Call Federal Farm Credit Bank . 10/01/2020 1,998,206.54 2,000,000.00 1,612,960.00 1.250 1.246 1.263 06/24/2030 2,550 3133EMFG2 2442 Call Federal Farm Credit Bank . 11/04/2020 1,500,000.00 1,500,000.00 1,208,715.00 1.370 1.351 1.370 11/04/2030 2,683 3133EMFG2 2443 Call Federal Farm Credit Bank . 11/04/2020 1,500,000.00 1,500,000.00 1,208,715.00 1.370 1.351 1.370 11/04/2030 2,683 3133EMNB4 2472 Call Federal Farm Credit Bank . 01/14/2021 1,500,000.00 1,500,000.00 1,202,085.00 1.380 1.361 1.380 01/14/2031 2,754 3133EMRE4 2525 Call Federal Farm Credit Bank . 04/01/2021 1,454,184.49 1,500,000.00 1,202,610.00 1.420 1.834 1.859 02/18/2031 2,789 3133EMUG5 2538 Call Federal Farm Credit Bank . 05/27/2021 1,004,634.40 1,000,000.00 833,780.00 1.980 1.887 1.913 03/24/2031 2,823 3133EN5S5 2789 Call Federal Farm Credit Bank . 01/10/2023 1,500,000.00 1,500,000.00 1,482,045.00 5.900 5.819 5.900 01/10/2033 3,481 3133EPFB6 2865 Call Federal Farm Credit Bank . 04/12/2023 1,000,000.00 1,000,000.00 985,800.00 5.840 5.760 5.840 04/12/2032 3,208 3133EPFB6 2880 Call Federal Farm Credit Bank . 04/14/2023 1,000,000.00 1,000,000.00 985,800.00 5.840 5.759 5.839 04/12/2032 3,208 3133EPHA6 2884 Call Federal Farm Credit Bank . 04/28/2023 1,000,000.00 1,000,000.00 994,410.00 5.800 5.720 5.800 04/28/2031 2,858 3133EPHA6 2887 Call Federal Farm Credit Bank . 04/28/2023 1,000,000.00 1,000,000.00 994,410.00 5.800 5.720 5.800 04/28/2031 2,858 3133EPHJ7 2888 Call Federal Farm Credit Bank . 04/28/2023 2,000,000.00 2,000,000.00 1,981,620.00 6.080 5.996 6.080 04/28/2033 3,589 3130A3VC5 1886 Federal Home Loan Bank 01/03/2018 999,423.48 1,000,000.00 986,280.00 2.250 2.359 2.392 12/08/2023 160 3130A3DL5 1896 Federal Home Loan Bank 01/09/2018 999,940.61 1,000,000.00 994,240.00 2.375 2.376 2.409 09/08/2023 69 3130AJMF3 2347 Call Federal Home Loan Bank 05/28/2020 1,500,000.00 1,500,000.00 1,277,850.00 1.320 1.301 1.320 11/28/2028 1,977 3130AJP78 2358 Call Federal Home Loan Bank 06/11/2020 1,000,000.00 1,000,000.00 845,130.00 1.400 1.380 1.400 06/11/2029 2,172 3130AJP78 2361 Call Federal Home Loan Bank 06/11/2020 997,358.02 1,000,000.00 845,130.00 1.400 1.427 1.447 06/11/2029 2,172 3130AJR76 2368 Call Federal Home Loan Bank 06/29/2020 900,000.00 900,000.00 753,048.00 1.250 1.232 1.250 06/29/2029 2,190 3130AJRG6 2369 Call Federal Home Loan Bank 06/24/2020 1,500,000.00 1,500,000.00 1,219,125.00 1.360 1.341 1.360 06/24/2030 2,550 3130AJSR1 2375 Call Federal Home Loan Bank 07/09/2020 1,500,000.00 1,500,000.00 1,221,645.00 1.390 1.370 1.390 07/09/2030 2,565 3130AJSR1 2377 Call Federal Home Loan Bank 07/09/2020 1,500,000.00 1,500,000.00 1,221,645.00 1.390 1.370 1.390 07/09/2030 2,565 3130AJSR1 2384 Call Federal Home Loan Bank 07/09/2020 1,498,841.33 1,500,000.00 1,221,645.00 1.390 1.382 1.401 07/09/2030 2,565 3130AJZ36 2395 Call Federal Home Loan Bank 08/27/2020 1,499,353.33 1,500,000.00 1,367,775.00 0.600 0.611 0.620 08/27/2025 788 3130AJZ36 2399 Call Federal Home Loan Bank 08/27/2020 1,499,353.33 1,500,000.00 1,367,775.00 0.600 0.611 0.620 08/27/2025 788 3130AK3Z7 2405 Call Federal Home Loan Bank 09/29/2020 1,499,326.67 1,500,000.00 1,363,020.00 0.570 0.582 0.590 09/29/2025 821 3130AJZ36 2411 Call Federal Home Loan Bank 09/16/2020 1,180,000.00 1,180,000.00 1,075,983.00 0.600 0.591 0.599 08/27/2025 788 3130AKAZ91 2419 Call Federal Home Loan Bank 09/29/2020 1,500,000.00 1,500,000.00 1,361,445.00 0.520 0.512 0.520 09/29/2025 821 3130AJQS1 2445 Call Federal Home Loan Bank 11/04/2020 1,199,721.87 1,200,000.00 959,988.00 1.350 1.334 1.353 06/25/2030 2,551 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 22 Packet Pg. 267 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 11
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
3130AKQN9 2475 Call Federal Home Loan Bank 01/28/2021 1,500,000.00 1,500,000.00 1,204,350.00 1.400 1.380 1.400 01/09/2031 2,749 3130AKQV1 2476 Call Federal Home Loan Bank 01/28/2021 1,500,000.00 1,500,000.00 1,202,685.00 1.400 1.380 1.400 01/28/2031 2,768 3130AKVH6 2485 Call Federal Home Loan Bank 02/10/2021 1,500,000.00 1,500,000.00 1,196,895.00 1.350 1.331 1.350 02/10/2031 2,781 3130AKYB6 2490 Call Federal Home Loan Bank 02/18/2021 2,000,000.00 2,000,000.00 1,601,040.00 1.400 1.380 1.400 02/18/2031 2,789 3130AL2J2 2494 Call Federal Home Loan Bank 02/26/2021 1,500,000.00 1,500,000.00 1,209,270.00 1.500 1.479 1.500 02/26/2031 2,797 3130ALF66 2500 Call Federal Home Loan Bank 02/25/2021 1,500,000.00 1,500,000.00 1,205,745.00 1.625 1.602 1.625 02/25/2031 2,796 3130ALF33 2520 Call Federal Home Loan Bank 03/25/2021 1,919,131.49 1,925,000.00 1,712,364.50 0.750 0.853 0.865 03/16/2026 989 3130APPJ8 2607 Call Federal Home Loan Bank 11/04/2021 1,000,000.00 1,000,000.00 824,530.00 2.000 1.972 2.000 11/04/2031 3,048 3130APV77 2613 Call Federal Home Loan Bank 12/10/2021 1,000,000.00 1,000,000.00 905,160.00 1.500 1.479 1.500 12/10/2026 1,258 3130APW84 2616 Call Federal Home Loan Bank 12/03/2021 1,000,000.00 1,000,000.00 905,090.00 1.500 1.479 1.500 12/03/2026 1,251 3130APXD2 2618 Call Federal Home Loan Bank 12/17/2021 1,000,000.00 1,000,000.00 905,890.00 1.550 1.528 1.550 12/17/2026 1,265 3130APWY7 2619 Call Federal Home Loan Bank 12/07/2021 1,000,000.00 1,000,000.00 900,440.00 1.350 1.331 1.350 12/07/2026 1,255 3130APXT7 2620 Call Federal Home Loan Bank 12/17/2021 1,000,000.00 1,000,000.00 907,390.00 1.600 1.578 1.600 12/17/2026 1,265 3130AQSM6 2659 Call Federal Home Loan Bank 02/25/2022 1,000,000.00 1,000,000.00 916,000.00 2.050 2.021 2.050 02/25/2027 1,335 3130AQX65 2662 Call Federal Home Loan Bank 03/04/2022 1,000,000.00 1,000,000.00 922,920.00 2.250 2.219 2.250 03/04/2027 1,342 3130AQYA5 2663 Call Federal Home Loan Bank 02/28/2022 1,000,000.00 1,000,000.00 922,120.00 2.250 2.219 2.250 02/24/2027 1,334 3130AQYG2 2664 Call Federal Home Loan Bank 02/28/2022 1,500,000.00 1,500,000.00 1,394,040.00 2.500 2.470 2.504 02/25/2027 1,335 3130AQZD8 2665 Call Federal Home Loan Bank 02/25/2022 1,000,000.00 1,000,000.00 932,890.00 2.625 2.589 2.625 02/25/2027 1,335 3130ATKJ5 2703 Federal Home Loan Bank 10/14/2022 1,499,159.76 1,500,000.00 1,484,595.00 4.375 4.400 4.461 03/08/2024 251 3130ATYM3 2737 Federal Home Loan Bank 11/22/2022 1,499,823.75 1,500,000.00 1,494,810.00 4.875 4.838 4.906 11/22/2023 144 3130AUFY5 2787 Federal Home Loan Bank 01/05/2023 1,499,210.33 1,500,000.00 1,495,575.00 4.750 4.790 4.856 01/05/2024 188 3130AUJJ4 2794 Call Federal Home Loan Bank 01/30/2023 1,094,594.59 1,094,594.59 1,083,966.08 5.555 5.479 5.555 01/27/2028 1,671 3130AULM4 2802 Call Federal Home Loan Bank 01/26/2023 1,500,000.00 1,500,000.00 1,473,900.00 5.620 5.543 5.620 01/26/2033 3,497 3130AUU28 2824 Federal Home Loan Bank 02/08/2023 1,000,000.00 1,000,000.00 995,640.00 5.000 4.931 5.000 02/08/2024 222 3130AVCN0 2844 Federal Home Loan Bank 03/13/2023 499,965.00 500,000.00 499,535.00 5.375 5.311 5.385 03/13/2024 256 3130AVYF3 2902 Call Federal Home Loan Bank 05/24/2023 1,000,000.00 1,000,000.00 990,210.00 6.000 5.917 6.000 05/24/2033 3,615 3134GVUA4 2345 Call Fed. Home Loan Mortgage Corp. 05/18/2020 455,000.00 455,000.00 391,677.65 1.200 1.183 1.200 05/18/2028 1,783 3134GV3B2 2370 Call Fed. Home Loan Mortgage Corp. 06/30/2020 1,500,000.00 1,500,000.00 1,222,215.00 1.400 1.380 1.400 06/28/2030 2,554 3134GV3U0 2373 Call Fed. Home Loan Mortgage Corp. 06/29/2020 1,500,000.00 1,500,000.00 1,255,110.00 1.250 1.232 1.250 06/29/2029 2,190 3134GV4E5 2379 Call Fed. Home Loan Mortgage Corp. 07/01/2020 1,500,000.00 1,500,000.00 1,263,225.00 1.200 1.183 1.199 12/29/2028 2,008 3134GV5D6 2380 Call Fed. Home Loan Mortgage Corp. 07/08/2020 1,500,000.00 1,500,000.00 1,265,025.00 1.200 1.183 1.200 01/08/2029 2,018 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 23 Packet Pg. 268 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 12
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
3134GV5A2 2382 Call Fed. Home Loan Mortgage Corp. 07/15/2020 1,500,000.00 1,500,000.00 1,219,815.00 1.375 1.356 1.375 07/15/2030 2,571 3134GV7L6 2386 Call Fed. Home Loan Mortgage Corp. 07/29/2020 1,500,000.00 1,500,000.00 1,216,395.00 1.350 1.331 1.350 07/29/2030 2,585 3134GV7L6 2387 Call Fed. Home Loan Mortgage Corp. 07/29/2020 1,500,000.00 1,500,000.00 1,216,395.00 1.350 1.331 1.350 07/29/2030 2,585 3134GWNC6 2396 Call Fed. Home Loan Mortgage Corp. 08/20/2020 1,000,000.00 1,000,000.00 913,100.00 0.625 0.616 0.625 08/19/2025 780 3134GWC53 2400 Call Fed. Home Loan Mortgage Corp. 09/15/2020 1,500,000.00 1,500,000.00 1,367,220.00 0.650 0.641 0.650 09/15/2025 807 3134GWA55 2404 Call Fed. Home Loan Mortgage Corp. 09/09/2020 1,447,000.00 1,447,000.00 1,319,649.53 0.650 0.641 0.650 09/09/2025 801 3134GWD52 2407 Call Fed. Home Loan Mortgage Corp. 09/04/2020 1,500,000.00 1,500,000.00 1,369,755.00 0.680 0.670 0.679 09/02/2025 794 3134GWP75 2409 Call Fed. Home Loan Mortgage Corp. 09/23/2020 1,500,000.00 1,500,000.00 1,365,465.00 0.625 0.616 0.625 09/23/2025 815 3134GWP75 2410 Call Fed. Home Loan Mortgage Corp. 09/23/2020 1,000,000.00 1,000,000.00 910,310.00 0.625 0.616 0.625 09/23/2025 815 3134GWVV5 2418 Call Fed. Home Loan Mortgage Corp. 10/15/2020 1,500,000.00 1,500,000.00 1,367,790.00 0.500 0.493 0.500 10/15/2025 837 3134GWW93 2421 Call Fed. Home Loan Mortgage Corp. 09/30/2020 2,000,000.00 2,000,000.00 1,816,360.00 0.550 0.542 0.550 09/30/2025 822 3134GWW93 2422 Call Fed. Home Loan Mortgage Corp. 09/30/2020 1,500,000.00 1,500,000.00 1,362,270.00 0.550 0.542 0.550 09/30/2025 822 3134GWXK7 2424 Call Fed. Home Loan Mortgage Corp. 09/30/2020 1,500,000.00 1,500,000.00 1,362,270.00 0.550 0.542 0.550 09/30/2025 822 3134GWXX9 2426 Call Fed. Home Loan Mortgage Corp. 10/15/2020 1,500,000.00 1,500,000.00 1,360,830.00 0.550 0.542 0.550 10/15/2025 837 3134GWY26 2428 Call Fed. Home Loan Mortgage Corp. 10/08/2020 1,500,000.00 1,500,000.00 1,362,360.00 0.570 0.562 0.570 10/08/2025 830 3134GWYZ3 2430 Call Fed. Home Loan Mortgage Corp. 10/28/2020 1,500,000.00 1,500,000.00 1,358,565.00 0.530 0.522 0.530 10/28/2025 850 3134GWZ33 2431 Call Fed. Home Loan Mortgage Corp. 10/22/2020 1,500,000.00 1,500,000.00 1,201,125.00 1.250 1.232 1.250 10/22/2030 2,670 3134GWZL3 2432 Call Fed. Home Loan Mortgage Corp. 10/29/2020 1,500,000.00 1,500,000.00 1,359,735.00 0.570 0.562 0.570 10/29/2025 851 3134GW3T1 2433 Call Fed. Home Loan Mortgage Corp. 10/28/2020 2,000,000.00 2,000,000.00 1,599,480.00 1.400 1.380 1.400 10/28/2030 2,676 3134GW3H7 2434 Call Fed. Home Loan Mortgage Corp. 10/29/2020 1,500,000.00 1,500,000.00 1,355,970.00 0.610 0.601 0.610 10/29/2025 851 3134GWZZ2 2436 Call Fed. Home Loan Mortgage Corp. 10/28/2020 2,000,000.00 2,000,000.00 1,606,720.00 1.300 1.282 1.300 10/28/2030 2,676 3134GW3Z7 2437 Call Fed. Home Loan Mortgage Corp. 10/28/2020 750,000.00 750,000.00 680,415.00 0.600 0.591 0.600 10/28/2025 850 3134GW3X2 2438 Call Fed. Home Loan Mortgage Corp. 10/27/2020 1,500,000.00 1,500,000.00 1,361,775.00 0.625 0.616 0.625 10/27/2025 849 3134GW6N1 2440 Call Fed. Home Loan Mortgage Corp. 11/05/2020 1,500,000.00 1,500,000.00 1,211,325.00 1.400 1.380 1.400 11/05/2030 2,684 3134GW6N1 2444 Call Fed. Home Loan Mortgage Corp. 11/05/2020 1,500,000.00 1,500,000.00 1,211,325.00 1.400 1.380 1.400 11/05/2030 2,684 31364CCC0 1715 Federal National Mortgage Asso 11/10/2016 559,496.48 500,000.00 532,670.00 7.125 2.367 2.400 04/30/2026 1,034 3136G4R62 2392 Call Federal National Mortgage Asso 08/28/2020 1,000,000.00 1,000,000.00 912,270.00 0.625 0.616 0.625 08/28/2025 789 3136G4S87 2393 Call Federal National Mortgage Asso 08/27/2020 1,000,000.00 1,000,000.00 910,520.00 0.650 0.641 0.650 08/27/2025 788 3136G4Q97 2394 Call Federal National Mortgage Asso 08/27/2020 1,500,000.00 1,500,000.00 1,362,540.00 0.650 0.641 0.650 08/27/2025 788 3136G4V59 2397 Call Federal National Mortgage Asso 08/27/2020 1,500,000.00 1,500,000.00 1,368,540.00 0.625 0.616 0.625 08/27/2025 788 3136G44G5 2412 Call Federal National Mortgage Asso 09/22/2020 1,500,000.00 1,500,000.00 1,362,120.00 0.515 0.507 0.515 09/22/2025 814 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 24 Packet Pg. 269 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 13
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
3136G43L5 2413 Call Federal National Mortgage Asso 09/30/2020 1,500,000.00 1,500,000.00 1,362,270.00 0.550 0.542 0.550 09/30/2025 822 3136G44L4 2415 Call Federal National Mortgage Asso 09/25/2020 1,500,000.00 1,500,000.00 1,364,445.00 0.600 0.591 0.600 09/25/2025 817 3135G05Q2 2460 Federal National Mortgage Asso 12/07/2020 1,962,505.11 2,000,000.00 1,607,680.00 0.875 1.139 1.155 08/05/2030 2,592 3135GAAS0 2463 Call Federal National Mortgage Asso 12/23/2020 1,500,000.00 1,500,000.00 1,205,895.00 1.400 1.380 1.400 12/23/2030 2,732 3135G06Q1 2467 Call Federal National Mortgage Asso 12/30/2020 1,000,844.06 1,000,000.00 902,890.00 0.640 0.597 0.605 12/30/2025 913 3135G05G4 2808 Federal National Mortgage Asso 01/20/2023 1,498,348.24 1,500,000.00 1,498,650.00 0.250 4.688 4.753 07/10/2023 9 880591CJ9 1508 Tennessee Valley Authority 11/20/2015 1,078,832.39 1,000,000.00 1,050,380.00 6.750 2.807 2.846 11/01/2025 854 880591ER9 1519 Tennessee Valley Authority 01/15/2016 752,210.69 750,000.00 727,342.50 2.875 2.564 2.600 09/15/2024 442 880591CJ9 1589 Tennessee Valley Authority 04/18/2016 845,517.73 775,000.00 814,044.50 6.750 2.337 2.370 11/01/2025 854 880591CJ9 1714 Tennessee Valley Authority 11/10/2016 1,365,093.78 1,250,000.00 1,312,975.00 6.750 2.317 2.350 11/01/2025 854 Subtotal and Average 207,193,968.43 206,630,594.59 183,102,146.08 1.671 1.694 1,677 Treasury Securities (Notes)
91282CBC4 2505 TB U.S. Treasury 02/26/2021 1,486,494.60 1,500,000.00 1,352,055.00 0.375 0.731 0.742 12/31/2025 914 91282CBQ3 2516 TB U.S. Treasury 03/09/2021 1,487,059.69 1,500,000.00 1,347,420.00 0.500 0.819 0.831 02/28/2026 973 91282CCP4 2587 TB U.S. Treasury 09/24/2021 1,487,533.25 1,500,000.00 1,336,350.00 0.625 0.888 0.901 07/31/2026 1,126 91282CFN6 2701 TB U.S. Treasury 10/07/2022 1,000,591.76 1,000,000.00 986,880.00 4.250 4.142 4.199 09/30/2024 457 91282CER8 2740 TB U.S. Treasury 11/23/2022 1,471,104.84 1,500,000.00 1,460,925.00 2.500 4.636 4.700 05/31/2024 335 Subtotal and Average 6,932,784.14 7,000,000.00 6,483,630.00 2.105 2.134 783 Treasury Discounts -Amortizing
912797GF8 2874 TB U.S. Treasury 04/11/2023 994,891.11 1,000,000.00 994,870.00 4.840 4.987 5.056 08/08/2023 38 Subtotal and Average 994,891.11 1,000,000.00 994,870.00 4.987 5.056 38 Municipal Bonds
010878AS5 2173 MUN County of Alameda 12/05/2019 305,167.99 290,000.00 282,906.60 4.000 2.139 2.168 08/01/2026 1,127 010878BK1 2691 MUN County of Alameda 09/21/2022 1,435,989.12 1,500,000.00 1,408,665.00 3.699 4.281 4.340 08/01/2031 2,953 010831DS1 2005 MUN Alameda County Joint Pws Auth. 12/24/2018 506,255.74 505,000.00 487,067.45 3.365 3.175 3.220 06/01/2025 701 010831DT9 2566 MUN Alameda County Joint Pws Auth. 08/13/2021 117,688.46 110,000.00 105,254.60 3.395 0.925 0.938 06/01/2026 1,066 010411CT1 2835 MUN State of Alabama 02/15/2023 977,032.93 1,000,000.00 957,880.00 3.450 4.142 4.200 11/01/2026 1,219 03667PFN7 2069 MUN Antelope Valley Community Coll 08/16/2019 505,781.18 500,000.00 487,600.00 3.026 1.876 1.902 08/01/2024 397 03667PHJ4 2694 MUN Antelope Valley Community Coll 09/23/2022 923,530.71 1,080,000.00 898,214.40 1.661 4.389 4.450 08/01/2029 2,223 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 25 Packet Pg. 270 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 14
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
03667PGA4 2705 MUN Antelope Valley Community Coll 10/17/2022 244,844.28 300,000.00 248,337.00 2.338 5.128 5.200 08/01/2031 2,953 03667PFZ0 2727 MUN Antelope Valley Community Coll 11/10/2022 271,022.96 335,000.00 281,172.20 2.218 5.640 5.719 08/01/2030 2,588 03667PHL9 2784 MUN Antelope Valley Community Coll 01/05/2023 537,833.48 675,000.00 537,549.75 1.861 4.911 4.980 08/01/2031 2,953 072024XC1 2558 MUN Bay Area Toll Authority 07/26/2021 1,765,525.67 1,750,000.00 1,571,622.50 1.079 0.739 0.750 04/01/2026 1,005 084154G49 2817 MUN Berkeley Unified School Dist. 01/26/2023 204,735.97 250,000.00 202,665.00 1.856 4.524 4.586 08/01/2031 2,953 088006KA8 2612 MUN Beverly Hills Public Fing Auth 11/15/2021 349,474.36 350,000.00 313,964.00 1.147 1.183 1.200 06/01/2026 1,066 088006KB6 2680 MUN Beverly Hills Public Fing Auth 04/01/2022 462,995.47 490,000.00 430,469.90 1.327 2.810 2.850 06/01/2027 1,431 088023PL4 2682 MUN Beverly Hills Unified Sch Dist 04/13/2022 920,514.56 920,000.00 862,509.20 2.700 2.644 2.681 08/01/2026 1,127 121457EQ4 1548 MUN Burlingame School District 02/24/2016 371,393.88 355,000.00 358,635.20 6.238 3.557 3.606 08/01/2025 762 119174AJ9 2734 MUN City of Buena Park 11/18/2022 556,809.35 685,000.00 558,651.75 1.882 5.076 5.147 07/01/2030 2,557 12082SDN1 2570 MUN Burbank Unified School Distri. 08/30/2021 1,012,221.91 1,000,000.00 901,790.00 1.367 0.947 0.960 08/01/2026 1,127 127109QD1 2119 MUN Cabrillo Community College Dis 10/08/2019 2,000,000.00 2,000,000.00 1,819,540.00 2.385 2.342 2.375 08/01/2027 1,492 142665DJ4 1857 MUN Carlsbad Unified School Dist . 09/27/2017 324,324.14 305,000.00 307,726.70 5.234 2.850 2.890 08/01/2026 1,127 13034AL73 2666 MUN CA Infrastructure -Econ Dev Bk 02/16/2022 202,134.65 210,000.00 186,614.40 1.035 2.224 2.254 10/01/2026 1,188 13034AL99 2893 MUN CA Infrastructure -Econ Dev Bk 05/08/2023 445,508.08 500,000.00 427,960.00 1.466 3.728 3.780 10/01/2028 1,919 13067WRC8 2633 MUN CA ST Dept of WTR Resources 12/13/2021 177,760.66 180,000.00 162,729.00 0.790 1.301 1.320 12/01/2025 884 13067WRD6 2645 MUN CA ST Dept of WTR Resources 12/23/2021 294,774.23 300,000.00 263,319.00 0.920 1.430 1.450 12/01/2026 1,249 15722TJR3 2564 MUN Chabot-Las Positas CCD 08/16/2021 286,456.81 285,000.00 253,801.05 1.080 0.897 0.910 08/01/2026 1,127 15722TJQ5 2589 MUN Chabot-Las Positas CCD 09/29/2021 124,922.67 125,000.00 114,312.50 0.880 0.897 0.910 08/01/2025 762 15722TJV4 2764 MUN Chabot-Las Positas CCD 12/14/2022 620,403.74 770,000.00 634,549.30 1.790 5.069 5.140 08/01/2030 2,588 15722TJS1 2830 MUN Chabot-Las Positas CCD 02/13/2023 181,879.63 205,000.00 178,622.65 1.287 4.296 4.356 08/01/2027 1,492 15722TJQ5 2842 MUN Chabot-Las Positas CCD 03/07/2023 922,795.14 1,000,000.00 914,500.00 0.880 4.783 4.850 08/01/2025 762 157432KL8 2698 MUN Chaffey Community Clg District 10/06/2022 254,404.53 300,000.00 258,510.00 2.329 4.931 5.000 06/01/2030 2,527 157432KK0 2712 MUN Chaffey Community Clg District 10/21/2022 424,425.27 500,000.00 436,960.00 2.229 5.216 5.289 06/01/2029 2,162 17131RAU0 2653 MUN City of Chula Vista 01/10/2022 975,925.05 1,000,000.00 878,680.00 0.840 1.676 1.700 06/01/2026 1,066 13124MCE3 2544 MUN Calleguas Municipal Water Dist 07/01/2021 563,043.25 550,000.00 468,149.00 1.865 1.425 1.445 07/01/2029 2,192 13124MCB9 2646 MUN Calleguas Municipal Water Dist 12/27/2021 597,326.60 600,000.00 536,034.00 1.097 1.233 1.250 07/01/2026 1,096 13124MCB9 2791 MUN Calleguas Municipal Water Dist 01/09/2023 153,270.70 170,000.00 151,876.30 1.097 4.625 4.690 07/01/2026 1,096 134159A77 2753 MUN Campbell Union High Sch Dist 12/07/2022 414,659.52 500,000.00 416,795.00 1.472 4.714 4.780 08/01/2029 2,223 219766QU9 2704 MUN Corona-Norco Unified School Di 10/14/2022 572,491.43 700,000.00 576,072.00 2.114 5.178 5.250 09/01/2030 2,619 21969AAJ1 2601 MUN City of Corona 10/14/2021 505,012.74 500,000.00 426,400.00 2.242 2.052 2.081 05/01/2030 2,496 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 26 Packet Pg. 271 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 15
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
212204JJ1 2103 MUN Contra Costa Community College 09/12/2019 402,082.28 400,000.00 354,908.00 2.213 2.071 2.100 08/01/2028 1,858 212204JK8 2120 MUN Contra Costa Community College 09/20/2019 975,334.34 990,000.00 861,468.30 2.263 2.505 2.539 08/01/2029 2,223 212204JK8 2244 MUN Contra Costa Community College 02/07/2020 1,510,930.76 1,500,000.00 1,305,255.00 2.263 2.100 2.130 08/01/2029 2,223 212204JF9 2291 MUN Contra Costa Community College 03/09/2020 324,991.56 320,000.00 299,078.40 1.918 1.128 1.143 08/01/2025 762 212204LM1 2555 MUN Contra Costa Community College 08/02/2021 1,015,844.80 1,000,000.00 896,720.00 1.300 0.764 0.775 08/01/2026 1,127 250375JX1 2611 MUN Desert Community Clg Dist 11/12/2021 197,416.97 200,000.00 173,066.00 1.169 1.479 1.500 08/01/2027 1,492 250375LA8 2738 MUN Desert Community Clg Dist 11/23/2022 185,357.48 200,000.00 186,448.00 3.000 4.965 5.034 08/01/2027 1,492 250433UA5 2635 MUN Desert Sands Unif Sch District 12/16/2021 894,965.87 880,000.00 802,498.40 1.982 1.390 1.410 08/01/2026 1,127 284035AK8 2696 MUN City of El Segundo 09/29/2022 761,035.89 935,000.00 760,201.75 2.267 5.118 5.190 07/01/2031 2,922 3133EPAF2 2829 Federal Farm Credit Bank . 02/10/2023 499,560.54 500,000.00 497,530.00 4.750 4.833 4.900 02/08/2024 222 313383YJ4 2833 Federal Home Loan Bank 02/14/2023 1,176,512.06 1,180,000.00 1,175,480.60 3.375 4.932 5.001 09/08/2023 69 357172VA0 1646 MUN Fremon Union High School Distr 06/28/2016 545,026.50 510,000.00 519,108.60 6.080 2.994 3.035 02/01/2026 946 357172C52 2595 MUN Fremon Union High School Distr 10/01/2021 237,915.06 235,000.00 190,293.60 2.020 1.825 1.851 08/01/2031 2,953 345102PF8 2699 MUN Foothill-De Anza Comm Clg Dist 10/06/2022 1,182,733.07 1,230,000.00 1,167,183.90 0.575 4.241 4.300 08/01/2024 397 345102PG6 2818 MUN Foothill-De Anza Comm Clg Dist 01/27/2023 504,871.63 540,000.00 496,087.20 0.906 4.172 4.230 08/01/2025 762 359819DN6 1916 MUN Fullerton School District 02/14/2018 997,410.43 995,000.00 944,364.45 3.160 3.028 3.070 08/01/2026 1,127 359819DM8 1917 MUN Fullerton School District 02/14/2018 750,552.66 750,000.00 717,127.50 3.040 2.959 3.000 08/01/2025 762 359819DN6 2085 MUN Fullerton School District 08/29/2019 377,788.56 365,000.00 346,425.15 3.160 1.913 1.940 08/01/2026 1,127 3733844V5 1666 MUN State of Georgia 07/29/2016 1,834,916.69 1,825,000.00 1,742,637.75 2.375 1.972 1.999 02/01/2025 581 373384RX6 1775 MUN State of Georgia 04/10/2017 256,091.59 250,000.00 243,430.00 4.000 2.739 2.777 10/01/2025 823 373384RY4 1919 MUN State of Georgia 01/26/2018 1,135,142.00 1,095,000.00 1,073,811.75 4.310 2.979 3.020 10/01/2026 1,188 373384RY4 1945 MUN State of Georgia 03/19/2018 205,976.58 200,000.00 196,130.00 4.310 3.204 3.248 10/01/2026 1,188 373384SP2 1962 MUN State of Georgia 10/25/2018 390,541.32 390,000.00 388,151.40 3.740 3.093 3.136 10/01/2023 92 373385BU6 1967 MUN State of Georgia 10/31/2018 341,980.93 350,000.00 326,158.00 2.720 3.412 3.460 02/01/2027 1,311 373384RV0 2086 MUN State of Georgia 08/29/2019 1,507,007.71 1,500,000.00 1,492,830.00 3.720 1.749 1.774 10/01/2023 92 373384RY4 2229 MUN State of Georgia 01/31/2020 456,662.52 425,000.00 416,776.25 4.310 1.837 1.863 10/01/2026 1,188 373384RW8 2332 MUN State of Georgia 03/23/2020 1,022,750.38 1,000,000.00 978,860.00 3.820 1.889 1.915 10/01/2024 458 378612AL9 2109 MUN City of Glendora 09/16/2019 1,339,927.36 1,345,000.00 1,195,126.65 2.265 2.318 2.350 06/01/2028 1,797 378612AL9 2137 MUN City of Glendora 10/02/2019 400,708.23 400,000.00 355,428.00 2.265 2.194 2.225 06/01/2028 1,797 378612AJ4 2590 MUN City of Glendora 09/29/2021 1,404,401.59 1,365,000.00 1,255,704.45 2.108 1.075 1.090 06/01/2026 1,066 378460ZC6 2697 MUN Glendale Unified School Dist. 09/30/2022 317,354.05 400,000.00 323,224.00 1.842 4.941 5.010 09/01/2031 2,984 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 27 Packet Pg. 272 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 16
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
378460A74 2739 MUN Glendale Unified School Dist. 11/25/2022 463,141.78 535,000.00 462,443.30 1.113 4.686 4.751 09/01/2027 1,523 399267HH9 2721 MUN Grossmont-Cuyamaca Cmnty Clg D 11/02/2022 388,672.87 450,000.00 396,382.50 1.482 5.227 5.300 08/01/2027 1,492 419792DA1 1685 MUN State of Hawaii 10/19/2016 1,065,503.79 1,045,000.00 994,035.35 3.150 2.431 2.465 10/01/2026 1,188 419791YS1 1961 MUN State of Hawaii 10/25/2018 256,433.34 250,000.00 249,690.00 5.230 3.363 3.410 02/01/2025 581 419791YT9 1995 MUN State of Hawaii 12/06/2018 836,104.95 800,000.00 806,640.00 5.330 3.304 3.350 02/01/2026 946 419792F92 2820 MUN State of Hawaii 01/30/2023 656,193.67 700,000.00 644,028.00 1.033 4.172 4.230 08/01/2025 762 446201AE5 2560 MUN City of Huntington Beach 08/12/2021 1,012,166.10 1,000,000.00 892,340.00 1.344 0.909 0.921 06/15/2026 1,080 446201AE5 2562 MUN City of Huntington Beach 08/13/2021 1,011,641.70 1,000,000.00 892,340.00 1.344 0.927 0.939 06/15/2026 1,080 446216HN6 2790 MUN City of Huntington Beach 01/09/2023 674,707.99 805,000.00 679,403.90 1.731 4.931 5.000 05/01/2029 2,131 446201AE5 2840 MUN City of Huntington Beach 03/03/2023 155,942.07 175,000.00 156,159.50 1.344 5.340 5.414 06/15/2026 1,080 530319SP8 2768 MUN Liberty Union High Sch Distr 12/15/2022 455,079.29 530,000.00 453,446.80 1.484 4.614 4.678 08/01/2028 1,858 503433AK0 2660 MUN City of La Habra 02/07/2022 499,914.76 500,000.00 421,940.00 2.673 2.638 2.675 08/01/2031 2,953 544290JH3 2681 MUN Los Altos Elementary Sch Distr 03/24/2022 490,615.49 500,000.00 472,905.00 1.000 2.522 2.557 10/01/2024 458 544351KS7 1748 MUN City of Los Angeles 02/14/2017 1,000,045.31 1,000,000.00 995,080.00 2.640 2.784 2.823 09/01/2023 62 544351NP0 1969 MUN City of Los Angeles 11/02/2018 292,732.15 295,000.00 280,751.50 3.300 3.530 3.579 09/01/2026 1,158 544351MS5 2008 MUN City of Los Angeles 01/07/2019 1,010,617.65 1,000,000.00 957,470.00 3.500 3.077 3.119 09/01/2026 1,158 544351NQ8 2200 MUN City of Los Angeles 01/06/2020 872,014.52 840,000.00 795,614.40 3.400 2.360 2.393 09/01/2027 1,523 544351LQ0 2213 MUN City of Los Angeles 01/22/2020 1,017,474.93 985,000.00 895,571.85 3.050 2.413 2.446 09/01/2029 2,254 544351KV0 2283 MUN City of Los Angeles 03/05/2020 1,048,308.48 1,000,000.00 947,370.00 3.150 1.519 1.541 09/01/2026 1,158 544351QX0 2692 MUN City of Los Angeles 09/28/2022 999,538.20 1,000,000.00 971,970.00 4.400 4.346 4.406 09/01/2032 3,350 544351MR7 2783 MUN City of Los Angeles 12/23/2022 291,904.28 300,000.00 288,456.00 3.450 4.724 4.790 09/01/2025 793 544351KT5 2800 MUN City of Los Angeles 01/17/2023 304,774.16 310,000.00 300,151.30 2.840 4.290 4.350 09/01/2024 428 54438CYN6 2487 MUN Los Angeles Community College 01/28/2021 1,023,353.12 1,000,000.00 835,190.00 1.806 1.432 1.452 08/01/2030 2,588 54438CYL0 2592 MUN Los Angeles Community College 09/30/2021 250,712.48 250,000.00 221,980.00 1.174 1.064 1.078 08/01/2026 1,127 54438CYL0 2614 MUN Los Angeles Community College 11/15/2021 1,496,583.61 1,500,000.00 1,331,880.00 1.174 1.233 1.250 08/01/2026 1,127 54438CYL0 2642 MUN Los Angeles Community College 12/21/2021 273,964.72 275,000.00 244,178.00 1.174 1.282 1.300 08/01/2026 1,127 54438CMS8 2871 MUN Los Angeles Community College 04/10/2023 1,148,536.20 1,000,000.00 1,115,550.00 7.530 4.615 4.680 08/01/2029 2,223 5447122K7 2641 MUN Los Angeles Cnty Met Tran Auth 12/21/2021 1,075,694.63 1,000,000.00 997,840.00 5.130 1.085 1.100 06/01/2025 701 544495VX9 1949 MUN Los Angeles Dept. of WTR & PWR 03/29/2018 1,613,730.61 1,500,000.00 1,532,610.00 5.516 3.254 3.300 07/01/2027 1,461 544495VX9 1965 MUN Los Angeles Dept. of WTR & PWR 10/29/2018 451,971.52 425,000.00 434,239.50 5.516 3.600 3.650 07/01/2027 1,461 57582PUT5 2227 MUN State of Massachusetts 01/30/2020 283,181.70 250,000.00 248,965.00 4.910 2.331 2.363 05/01/2029 2,131 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 28 Packet Pg. 273 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 17
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
57582PUT5 2543 MUN State of Massachusetts 07/01/2021 1,186,996.81 1,000,000.00 995,860.00 4.910 1.484 1.505 05/01/2029 2,131 57582PUS7 2684 MUN State of Massachusetts 04/05/2022 1,061,759.91 1,000,000.00 991,310.00 4.760 2.968 3.010 05/01/2027 1,400 5741926N5 2184 MUN State of Maryland 12/16/2019 521,796.30 500,000.00 493,840.00 4.350 2.089 2.118 08/01/2025 762 5741926N5 2581 MUN State of Maryland 09/23/2021 263,347.20 245,000.00 241,981.60 4.350 0.690 0.700 08/01/2025 762 5946108C4 2002 MUN State of Michigan 12/21/2018 832,240.04 825,000.00 796,290.00 3.850 3.452 3.500 05/15/2026 1,049 601670ML3 2746 MUN Milpitas Unified School Distr 12/02/2022 535,236.61 630,000.00 539,361.90 1.451 4.802 4.869 08/01/2028 1,858 562784AM0 2647 MUN City of Manhattan Beach 01/05/2022 658,130.78 650,000.00 537,413.50 2.341 2.129 2.159 01/01/2032 3,106 586840ND8 2104 MUN Menlo Park City School Dist. 10/08/2019 1,000,000.00 1,000,000.00 911,240.00 2.214 2.183 2.214 07/01/2027 1,461 62451FJE1 2708 MUN Mtn. View-Whisman School Dist. 10/19/2022 1,048,303.12 1,135,000.00 1,037,809.95 1.893 4.487 4.550 09/01/2026 1,158 56781RGU5 1858 MUN Marin Community College Dist. 09/28/2017 507,822.99 500,000.00 472,860.00 3.272 2.791 2.830 08/01/2027 1,492 56781RGT8 1973 MUN Marin Community College Dist. 11/05/2018 118,942.91 120,000.00 114,097.20 3.172 3.452 3.500 08/01/2026 1,127 56781RJL2 2084 MUN Marin Community College Dist. 08/29/2019 263,491.32 250,000.00 236,962.50 3.330 1.874 1.900 08/01/2027 1,492 56781RJJ7 2287 MUN Marin Community College Dist. 03/06/2020 333,622.96 310,000.00 308,546.10 5.000 1.193 1.210 08/01/2025 762 56781RKH9 2495 MUN Marin Community College Dist. 02/25/2021 1,000,000.00 1,000,000.00 806,570.00 1.451 1.431 1.451 08/01/2030 2,588 56781RKH9 2499 MUN Marin Community College Dist. 02/25/2021 708,134.05 710,000.00 572,664.70 1.451 1.470 1.490 08/01/2030 2,588 56781RKU0 2568 MUN Marin Community College Dist. 09/14/2021 1,000,000.00 1,000,000.00 886,570.00 0.893 0.880 0.893 08/01/2026 1,127 56781RKD8 2588 MUN Marin Community College Dist. 09/29/2021 281,912.77 285,000.00 250,953.90 0.679 1.025 1.040 08/01/2026 1,127 623040GX4 1489 MUN Mt. San Antonio Community Coll 10/26/2015 1,336,584.66 1,335,000.00 1,333,317.90 4.103 2.490 2.525 08/01/2023 31 623040KQ4 2208 MUN Mt. San Antonio Community Coll 02/04/2020 230,000.00 230,000.00 204,150.30 2.569 2.533 2.569 08/01/2029 2,223 623040KX9 2661 MUN Mt. San Antonio Community Coll 02/07/2022 807,495.11 785,000.00 687,016.30 2.649 2.173 2.203 08/01/2030 2,588 605581LM7 1968 MUN State of Mississippi 11/07/2018 1,514,148.23 1,500,000.00 1,454,100.00 3.751 3.377 3.424 11/01/2026 1,219 605581LM7 1972 MUN State of Mississippi 11/07/2018 504,350.73 500,000.00 484,700.00 3.751 3.401 3.449 11/01/2026 1,219 605581HL4 2087 MUN State of Mississippi 08/30/2019 762,292.19 750,000.00 724,387.50 2.987 1.745 1.770 12/01/2024 519 605581HL4 2090 MUN State of Mississippi 09/04/2019 507,932.43 500,000.00 482,925.00 2.987 1.783 1.807 12/01/2024 519 6055805W5 2096 MUN State of Mississippi 09/09/2019 159,117.91 150,000.00 148,806.00 4.681 1.888 1.914 11/01/2025 854 6055805V7 2189 MUN State of Mississippi 12/19/2019 257,573.29 250,000.00 247,120.00 4.511 2.079 2.108 11/01/2024 489 605581LJ4 2329 MUN State of Mississippi 03/20/2020 1,005,717.96 1,000,000.00 993,190.00 3.408 1.626 1.649 11/01/2023 123 605581QR1 2626 MUN State of Mississippi 12/09/2021 1,007,214.78 1,000,000.00 826,830.00 2.117 1.992 2.020 10/01/2031 3,014 605581LL9 2629 MUN State of Mississippi 12/06/2021 264,526.62 250,000.00 242,410.00 3.646 1.080 1.095 11/01/2025 854 605581FF9 2713 MUN State of Mississippi 10/21/2022 910,964.36 1,000,000.00 926,450.00 3.729 4.961 5.030 10/01/2032 3,380 630337AL7 2055 MUN City of Napa Solid Waste 08/08/2019 596,245.02 595,000.00 573,466.95 2.200 1.968 1.996 08/01/2024 397 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 29 Packet Pg. 274 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 18
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
64985HWS2 2007 MUN New York St Envrnmntl Facs 01/04/2019 446,652.60 450,000.00 433,750.50 2.120 2.860 2.900 07/15/2024 380 6500357D4 2097 MUN New York State Urban Dev Corp. 09/09/2019 717,082.78 700,000.00 664,314.00 3.070 2.071 2.100 03/15/2026 988 650036AV8 2683 MUN New York State Urban Dev Corp. 03/28/2022 954,635.04 1,000,000.00 885,540.00 1.496 2.777 2.816 03/15/2027 1,353 649791PQ7 2146 MUN New York State Envrnmntl Corp 10/31/2019 1,500,675.97 1,500,000.00 1,425,090.00 2.120 2.063 2.091 02/15/2025 595 649791PS3 2224 MUN New York State Envrnmntl Corp 01/30/2020 587,810.83 580,000.00 533,576.80 2.360 1.933 1.960 02/15/2027 1,325 649791PR5 2575 MUN New York State Envrnmntl Corp 09/13/2021 1,556,106.33 1,500,000.00 1,398,585.00 2.260 0.794 0.805 02/15/2026 960 649791PS3 2677 MUN New York State Envrnmntl Corp 03/16/2022 1,000,058.97 1,000,000.00 919,960.00 2.360 2.325 2.358 02/15/2027 1,325 649791PS3 2678 MUN New York State Envrnmntl Corp 03/21/2022 998,625.03 1,000,000.00 919,960.00 2.360 2.367 2.400 02/15/2027 1,325 672240WY0 2293 MUN City of Oakland 03/09/2020 1,559,467.38 1,500,000.00 1,283,925.00 2.110 1.436 1.456 01/15/2030 2,390 672240WY0 2307 MUN City of Oakland 03/13/2020 1,540,463.94 1,500,000.00 1,283,925.00 2.110 1.638 1.661 01/15/2030 2,390 672240WY0 2313 MUN City of Oakland 03/16/2020 1,069,289.07 1,080,000.00 924,426.00 2.110 2.247 2.279 01/15/2030 2,390 672240WX2 2316 MUN City of Oakland 03/16/2020 1,491,532.24 1,500,000.00 1,310,280.00 2.070 2.151 2.181 01/15/2029 2,025 672319CF5 2630 MUN City of Oakland Pension 12/06/2021 482,966.61 450,000.00 444,303.00 4.676 1.562 1.584 12/15/2025 898 677765GY9 2165 MUN Ohlone Community College Distr 11/22/2019 598,515.67 600,000.00 545,316.00 2.237 2.271 2.303 08/01/2027 1,492 677765GY9 2175 MUN Ohlone Community College Distr 12/06/2019 278,718.14 280,000.00 254,480.80 2.237 2.327 2.360 08/01/2027 1,492 677765HA0 2179 MUN Ohlone Community College Distr 12/11/2019 965,898.33 970,000.00 850,166.20 2.337 2.382 2.415 08/01/2029 2,223 677765GZ6 2341 MUN Ohlone Community College Distr 05/08/2020 1,207,871.14 1,185,000.00 1,058,797.50 2.287 1.849 1.875 08/01/2028 1,858 6775207G7 1832 MUN State of Ohio 06/30/2017 915,591.58 900,000.00 895,860.00 4.971 2.416 2.450 04/01/2024 275 677521CT1 2308 MUN State of Ohio 03/13/2020 552,612.37 500,000.00 505,810.00 5.262 1.710 1.734 09/01/2026 1,158 683050BW7 2847 MUN City of Ontario (Pub Fin Auth) 03/17/2023 549,611.12 600,000.00 540,402.00 1.440 4.339 4.400 08/01/2026 1,127 68442CCY0 2578 MUN Orange Cnty Water District 09/16/2021 324,182.31 315,000.00 295,756.65 2.095 0.690 0.700 08/15/2025 776 685585FD8 1910 MUN Orchard School District 01/25/2018 199,126.70 200,000.00 193,374.00 3.125 3.208 3.253 08/01/2027 1,492 68607LXQ5 1974 MUN State of Oregon 11/06/2018 533,329.88 500,000.00 509,955.00 5.892 3.516 3.565 06/01/2027 1,431 68607LXQ5 2015 MUN State of Oregon 01/16/2019 479,425.47 445,000.00 453,859.95 5.892 3.537 3.587 06/01/2027 1,431 68609TDT2 2223 MUN State of Oregon 01/30/2020 577,134.87 570,000.00 559,352.40 3.227 1.641 1.664 05/01/2024 305 68607LXQ5 2230 MUN State of Oregon 01/31/2020 552,369.37 495,000.00 504,855.45 5.892 2.583 2.619 06/01/2027 1,431 68607LXQ5 2266 MUN State of Oregon 02/24/2020 1,120,078.98 1,000,000.00 1,019,910.00 5.892 2.482 2.517 06/01/2027 1,431 68609BXT9 2310 MUN State of Oregon 03/13/2020 372,451.59 350,000.00 330,235.50 3.080 1.302 1.320 05/01/2027 1,400 68609TVS4 2378 MUN State of Oregon 07/02/2020 359,993.12 355,000.00 293,776.70 1.672 1.433 1.452 06/01/2030 2,527 68608KA24 2542 MUN State of Oregon 07/01/2021 1,058,784.85 870,000.00 906,531.30 5.332 1.943 1.970 08/01/2030 2,588 68609TU30 2549 MUN State of Oregon 07/08/2021 1,244,913.93 1,225,000.00 1,047,558.75 1.484 1.134 1.150 08/01/2028 1,858 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 30 Packet Pg. 275 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 19
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
68609TT81 2584 MUN State of Oregon 09/24/2021 265,558.85 265,000.00 241,899.95 0.803 0.690 0.700 08/01/2025 762 68609TZT8 2624 MUN State of Oregon 11/19/2021 247,569.41 250,000.00 221,902.50 0.984 1.292 1.310 08/01/2026 1,127 68609T3M8 2627 MUN State of Oregon 11/26/2021 899,184.34 900,000.00 740,664.00 2.037 2.020 2.048 11/01/2031 3,045 68607LXQ5 2679 MUN State of Oregon 04/01/2022 1,092,430.81 1,000,000.00 1,019,910.00 5.892 3.259 3.304 06/01/2027 1,431 692039QX1 2859 MUN Oxnard Union High School Distr 03/23/2023 444,804.69 500,000.00 438,085.00 1.512 4.458 4.520 08/01/2027 1,492 69511AAS3 2138 MUN City of Pacifica 10/23/2019 1,016,058.51 1,015,000.00 959,144.55 2.563 2.469 2.503 06/01/2025 701 69511AAT1 2139 MUN City of Pacifica 10/23/2019 580,230.49 580,000.00 539,179.60 2.663 2.611 2.647 06/01/2026 1,066 702274CP4 1985 MUN Pasadena CA Public Finance Aut 12/06/2018 665,476.80 665,000.00 659,440.60 3.438 3.205 3.250 12/01/2023 153 70227RBM1 2573 MUN Pasadena CA Public Finance Aut 09/09/2021 123,549.75 120,000.00 110,176.80 1.984 0.903 0.915 05/01/2026 1,035 702274CS8 2615 MUN Pasadena CA Public Finance Aut 12/01/2021 587,981.72 550,000.00 524,463.50 3.500 1.380 1.400 12/01/2026 1,249 697379TV7 2838 MUN Palo Alto Unified School Dist. 02/17/2023 1,558,748.16 1,500,000.00 1,546,500.00 5.862 4.698 4.764 07/01/2027 1,461 697379TV7 2839 MUN Palo Alto Unified School Dist. 02/21/2023 1,559,613.25 1,500,000.00 1,546,500.00 5.862 4.683 4.748 07/01/2027 1,461 697379TV7 2841 MUN Palo Alto Unified School Dist. 03/06/2023 1,524,734.64 1,480,000.00 1,525,880.00 5.862 4.941 5.010 07/01/2027 1,461 697511FU2 2582 MUN Polomar Community Clge Distri 10/13/2021 1,000,000.00 1,000,000.00 890,200.00 1.031 1.016 1.031 08/01/2026 1,127 697511FD0 2676 MUN Polomar Community Clge Distri 03/15/2022 324,047.41 335,000.00 299,804.90 1.199 2.288 2.320 08/01/2026 1,127 752111HE7 2889 MUN Rancho Water Dist. Fin. Auth. 05/03/2023 628,159.51 600,000.00 618,648.00 5.125 4.284 4.344 08/01/2030 2,588 757710UE6 2388 MUN Redondo Beach Unified School D 08/06/2020 759,916.27 750,000.00 605,550.00 1.660 1.439 1.459 08/01/2030 2,588 757710UE6 2763 MUN Redondo Beach Unified School D 12/14/2022 581,286.15 715,000.00 577,291.00 1.660 4.783 4.850 08/01/2030 2,588 757696AX7 2724 MUN City of Redondo Beach 11/07/2022 557,383.13 725,000.00 584,176.00 2.191 5.917 6.000 05/01/2031 2,861 76222RYN6 2192 MUN State of Rhode Island 12/20/2019 259,828.73 260,000.00 247,475.80 2.000 2.231 2.262 01/15/2025 564 76222RXB3 2219 MUN State of Rhode Island 01/27/2020 1,574,458.19 1,500,000.00 1,414,845.00 3.250 2.077 2.106 04/01/2028 1,736 76222RXB3 2239 MUN State of Rhode Island 02/06/2020 579,522.41 550,000.00 518,776.50 3.250 1.990 2.018 04/01/2028 1,736 76886PJP9 2596 MUN Riverside Cmnty College Distt. 10/04/2021 1,369,256.73 1,365,000.00 1,211,887.95 1.124 1.006 1.020 08/01/2026 1,127 76886PJS3 2733 MUN Riverside Cmnty College Distt. 11/17/2022 465,550.94 560,000.00 469,352.80 1.785 5.022 5.092 08/01/2029 2,223 752147HH4 2522 MUN Rancho Santiago Comm College D 03/29/2021 450,000.00 450,000.00 425,007.00 0.634 0.625 0.633 09/01/2024 428 752147HK7 2805 MUN Rancho Santiago Comm College D 01/19/2023 574,675.00 635,000.00 562,565.55 0.956 4.164 4.222 09/01/2026 1,158 757889EH9 2130 MUN Redwood City School District 10/16/2019 1,000,000.00 1,000,000.00 910,580.00 2.284 2.252 2.284 08/01/2027 1,492 757889EG1 2253 MUN Redwood City School District 02/13/2020 1,107,963.76 1,095,000.00 1,009,874.70 2.159 1.727 1.751 08/01/2026 1,127 801139AE6 2603 MUN City of Santa Ana 10/18/2021 174,665.16 175,000.00 154,257.25 1.176 1.223 1.240 08/01/2026 1,127 801139AF3 2747 MUN City of Santa Ana 12/02/2022 1,080,542.88 1,250,000.00 1,078,400.00 1.465 5.178 5.250 08/01/2027 1,492 801315KU5 2385 MUN Santa Barbara Unified School D 07/21/2020 494,124.01 490,000.00 411,938.10 1.653 1.483 1.504 08/01/2029 2,223 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 31 Packet Pg. 276 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 20
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
796720NC0 2166 MUN San Bernardino Cmty College Di 12/12/2019 1,500,000.00 1,500,000.00 1,362,465.00 2.590 2.554 2.590 08/01/2028 1,858 796720NV8 2365 MUN San Bernardino Cmty College Di 07/07/2020 2,000,000.00 2,000,000.00 1,706,560.00 1.848 1.822 1.848 08/01/2029 2,223 796720NF3 2723 MUN San Bernardino Cmty College Di 11/04/2022 413,888.23 500,000.00 439,600.00 2.840 5.482 5.558 08/01/2031 2,953 801546PH9 1897 MUN County of Santa Clara 01/11/2018 1,340,030.95 1,340,000.00 1,336,877.80 2.500 2.436 2.470 08/01/2023 31 801546PJ5 1899 MUN County of Santa Clara 01/12/2018 1,460,000.00 1,460,000.00 1,415,513.80 2.680 2.643 2.680 08/01/2024 397 801686TF3 2557 MUN Santa Clarita Community Colleg 08/02/2021 1,264,947.05 1,250,000.00 1,117,137.50 1.146 0.742 0.752 08/01/2026 1,127 80168NHY8 2750 MUN Santa Clara Vly Transportation 12/05/2022 366,770.30 455,000.00 373,791.60 1.622 5.030 5.100 04/01/2030 2,466 80168ACV7 2181 MUN Santa Clara Valley Water Dist. 12/12/2019 1,553,889.67 1,555,000.00 1,405,751.10 2.434 2.416 2.450 06/01/2028 1,797 80168FPC4 2793 MUN Santa Clara Valley Water Dist. 01/12/2023 833,950.06 1,000,000.00 821,120.00 1.634 4.418 4.480 06/01/2030 2,527 80181PCT2 1906 MUN Santa Cruz County Capital Fin. 01/25/2018 463,033.21 465,000.00 452,007.90 2.500 2.968 3.010 06/01/2024 336 80181PCU9 1907 MUN Santa Cruz County Capital Fin. 01/25/2018 462,617.27 465,000.00 441,364.05 2.750 3.008 3.050 06/01/2025 701 80181PCV7 1908 MUN Santa Cruz County Capital Fin. 01/25/2018 468,199.04 470,000.00 441,616.70 3.000 3.107 3.150 06/01/2026 1,066 80181PCW5 1909 MUN Santa Cruz County Capital Fin. 01/25/2018 277,648.32 280,000.00 259,940.80 3.000 3.205 3.250 06/01/2027 1,431 801747AF3 2671 MUN Santa Cruz MET Transit Dist. 03/03/2022 1,015,816.84 1,000,000.00 915,650.00 2.470 2.030 2.058 08/01/2027 1,492 797356DL3 2602 MUN San Diego Unified Sch District 10/21/2021 1,009,762.29 1,000,000.00 820,760.00 1.984 1.824 1.850 07/01/2031 2,922 797356DL3 2606 MUN San Diego Unified Sch District 10/23/2021 895,541.28 900,000.00 738,684.00 1.984 2.024 2.053 07/01/2031 2,922 797356DH2 2617 MUN San Diego Unified Sch District 11/17/2021 268,257.01 270,000.00 229,967.10 1.599 1.712 1.736 07/01/2028 1,827 797356DF6 2693 MUN San Diego Unified Sch District 09/23/2022 239,173.66 260,000.00 233,360.40 1.201 4.053 4.110 07/01/2026 1,096 797356DH2 2767 MUN San Diego Unified Sch District 12/16/2022 880,956.39 1,000,000.00 851,730.00 1.599 4.241 4.300 07/01/2028 1,827 797272QS3 2550 MUN San Diego Community College Di 07/09/2021 268,958.09 255,000.00 234,862.65 2.407 1.007 1.021 08/01/2027 1,492 797272RN3 2639 MUN San Diego Community College Di 12/28/2021 1,993,907.43 1,980,000.00 1,796,770.80 1.445 1.193 1.210 08/01/2026 1,127 797272RT0 2651 MUN San Diego Community College Di 01/10/2022 498,651.13 500,000.00 419,900.00 2.113 2.120 2.150 08/01/2031 2,953 797400MR6 2632 MUN San Diego Regl Trans Commissio 12/08/2021 198,537.49 200,000.00 179,822.00 1.036 1.292 1.310 04/01/2026 1,005 797412DN0 2580 MUN San Diego Cnty Wtr Authority 09/17/2021 876,716.35 875,000.00 784,630.00 0.971 0.887 0.900 05/01/2026 1,035 797412DM2 2600 MUN San Diego Cnty Wtr Authority 10/08/2021 209,594.89 210,000.00 193,657.80 0.743 0.838 0.850 05/01/2025 670 797412DN0 2604 MUN San Diego Cnty Wtr Authority 10/20/2021 248,766.43 250,000.00 224,180.00 0.971 1.134 1.150 05/01/2026 1,035 797412DN0 2623 MUN San Diego Cnty Wtr Authority 11/19/2021 743,223.88 750,000.00 672,540.00 0.971 1.282 1.300 05/01/2026 1,035 797412DQ3 2688 MUN San Diego Cnty Wtr Authority 09/12/2022 1,129,020.73 1,275,000.00 1,094,052.00 1.331 3.945 4.000 05/01/2028 1,766 797412DR1 2716 MUN San Diego Cnty Wtr Authority 10/24/2022 183,978.87 225,000.00 188,448.75 1.431 5.079 5.150 05/01/2029 2,131 797412DS9 2722 MUN San Diego Cnty Wtr Authority 11/03/2022 253,015.06 320,000.00 262,262.40 1.531 5.207 5.280 05/01/2030 2,496 79730CJQ8 2788 MUN City of San Diego Water Fin. A 01/06/2023 418,541.87 505,000.00 426,780.55 2.283 4.835 4.902 08/01/2031 2,953 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 32 Packet Pg. 277 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 21
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
797508JW9 2536 MUN San Dieguito Union High Sch Di 06/09/2021 430,000.00 430,000.00 383,422.40 1.074 1.059 1.074 08/01/2026 1,127 797508JX7 2537 MUN San Dieguito Union High Sch Di 06/09/2021 435,000.00 435,000.00 381,120.90 1.372 1.353 1.372 08/01/2027 1,492 797508HF8 2674 MUN San Dieguito Union High Sch Di 03/11/2022 431,950.10 435,000.00 397,516.05 1.860 2.070 2.099 08/01/2026 1,127 817409N35 2320 MUN Sequoia Union High School Dist 03/18/2020 402,572.78 400,000.00 372,928.00 1.735 1.381 1.400 07/01/2025 731 817409N76 2531 MUN Sequoia Union High School Dist 04/30/2021 255,875.55 250,000.00 215,272.50 2.103 1.658 1.681 07/01/2029 2,192 797646NC6 1509 MUN City & County of San Francisco 11/27/2015 1,039,324.07 1,000,000.00 995,730.00 5.450 3.067 3.110 06/15/2025 715 797646T48 1711 MUN City & County of San Francisco 11/01/2016 2,106,480.01 2,105,000.00 1,977,373.85 2.290 2.219 2.249 06/15/2025 715 797646T55 1712 MUN City & County of San Francisco 11/01/2016 244,869.81 245,000.00 226,576.00 2.390 2.376 2.410 06/15/2026 1,080 797646T48 1839 MUN City & County of San Francisco 07/14/2017 228,269.48 230,000.00 216,055.10 2.290 2.682 2.720 06/15/2025 715 797646ND4 2014 MUN City & County of San Francisco 01/16/2019 1,502,982.35 1,420,000.00 1,429,741.20 5.600 3.304 3.350 06/15/2026 1,080 7976466C5 2148 MUN City & County of San Francisco 10/31/2019 1,103,966.05 1,120,000.00 982,822.40 2.100 2.337 2.369 06/15/2029 2,176 7976466F8 2762 MUN City & County of San Francisco 12/14/2022 474,273.80 575,000.00 482,948.25 2.350 4.744 4.810 06/15/2032 3,272 79773KKQ6 2864 MUN City & County of San Francisco 04/11/2023 1,033,233.47 1,000,000.00 1,015,990.00 6.000 4.146 4.203 06/15/2025 715 79773KKT0 2883 MUN City & County of San Francisco 04/21/2023 536,699.98 500,000.00 530,935.00 6.000 4.273 4.332 06/15/2028 1,811 79772EBC2 1937 MUN San Francisco Cmnty Facs Dist 03/02/2018 674,030.89 680,000.00 636,364.40 3.250 3.451 3.499 09/01/2027 1,523 79772ECL1 2132 MUN San Francisco Cmnty Facs Dist 10/11/2019 373,208.46 350,000.00 326,431.00 3.648 2.398 2.431 09/01/2029 2,254 79772ECJ6 2309 MUN San Francisco Cmnty Facs Dist 03/13/2020 139,505.41 130,000.00 122,709.60 3.468 1.577 1.599 09/01/2027 1,523 79772ECF4 2571 MUN San Francisco Cmnty Facs Dist 08/30/2021 308,171.76 300,000.00 291,096.00 3.108 0.741 0.752 09/01/2024 428 79772EDY2 2608 MUN San Francisco Cmnty Facs Dist 11/03/2021 585,598.85 575,000.00 485,472.50 2.591 2.305 2.337 09/01/2031 2,984 79772EDA4 2628 MUN San Francisco Cmnty Facs Dist 11/29/2021 1,326,226.77 1,295,000.00 1,186,997.00 2.236 1.425 1.445 09/01/2026 1,158 797669XW3 2029 MUN SF Bay Area Rapid Transit Dist 02/25/2019 200,000.00 200,000.00 200,000.00 2.621 2.672 2.710 07/01/2023 0 797669ZJ0 2572 MUN SF Bay Area Rapid Transit Dist 09/08/2021 507,692.41 500,000.00 481,965.00 1.971 0.419 0.425 07/01/2024 366 797669ZR2 2636 MUN SF Bay Area Rapid Transit Dist 12/16/2021 511,372.42 480,000.00 414,422.40 2.768 1.846 1.872 07/01/2031 2,922 797669XW3 2638 MUN SF Bay Area Rapid Transit Dist 12/20/2021 600,000.00 600,000.00 600,000.00 2.621 0.572 0.580 07/01/2023 0 797669ZR2 2766 MUN SF Bay Area Rapid Transit Dist 12/15/2022 349,087.67 405,000.00 349,668.90 2.768 4.832 4.899 07/01/2031 2,922 826239GD1 2501 MUN Sierra Joint Com. College Dist 03/09/2021 585,000.00 585,000.00 485,438.85 1.445 1.425 1.445 08/01/2029 2,223 826239GD1 2535 MUN Sierra Joint Com. College Dist 05/27/2021 498,958.56 500,000.00 414,905.00 1.445 1.461 1.481 08/01/2029 2,223 82707BDP1 2828 MUN Silicon Valley Clean Water 02/10/2023 218,173.18 245,000.00 213,894.80 1.380 4.301 4.361 08/01/2027 1,492 798306WQ5 2707 MUN San Juan Unified School Dist 10/17/2022 492,408.38 545,000.00 487,197.30 1.201 4.586 4.650 08/01/2026 1,127 798135E96 2656 MUN City of San Jose 01/28/2022 358,383.10 350,000.00 325,689.00 2.500 1.686 1.710 09/01/2026 1,158 798153NF5 2622 MUN San Jose Financing Authority 11/18/2021 343,360.67 345,000.00 310,472.40 1.311 1.459 1.480 06/01/2026 1,066 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 33 Packet Pg. 278 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 22
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
798189PK6 1966 MUN San Jose Evergreen Cmnty Colll 10/29/2018 315,000.00 315,000.00 304,157.70 3.728 3.676 3.727 09/01/2027 1,523 798189QA7 2105 MUN San Jose Evergreen Cmnty Colll 10/01/2019 500,000.00 500,000.00 449,840.00 2.350 2.317 2.350 08/01/2028 1,858 798186C83 1435 MUN San Jose Unified School Dist. 01/29/2015 579,914.14 580,000.00 578,648.60 2.500 2.663 2.700 08/01/2023 31 798186N81 2518 MUN San Jose Unified School Dist. 03/15/2021 996,069.16 1,000,000.00 910,090.00 0.558 0.739 0.750 08/01/2025 762 798186P30 2700 MUN San Jose Unified School Dist. 10/07/2022 844,363.20 990,000.00 838,737.90 1.224 4.487 4.550 08/01/2028 1,858 798186P22 2774 MUN San Jose Unified School Dist. 12/21/2022 744,620.48 850,000.00 735,003.50 1.014 4.341 4.401 08/01/2027 1,492 802309NY6 2706 MUN Santa Maria JT Union High Sch 10/17/2022 414,999.60 455,000.00 409,231.55 1.508 4.586 4.650 08/01/2026 1,127 802385RC0 2091 MUN Santa Monica Cmnty College Dis 09/05/2019 336,490.11 315,000.00 297,180.45 3.472 1.972 2.000 08/01/2028 1,858 802385RV8 2481 MUN Santa Monica Cmnty College Dis 01/22/2021 576,595.38 570,000.00 466,545.00 1.696 1.499 1.520 08/01/2030 2,588 802385RT3 2482 MUN Santa Monica Cmnty College Dis 01/22/2021 611,569.90 600,000.00 513,168.00 1.496 1.085 1.100 08/01/2028 1,858 802385RS5 2810 MUN Santa Monica Cmnty College Dis 01/23/2023 762,688.50 850,000.00 739,296.00 1.244 3.965 4.020 08/01/2027 1,492 802498VW2 2561 MUN Santa Monica-Malibu USD 08/12/2021 651,883.71 650,000.00 580,443.50 0.989 0.877 0.890 07/01/2026 1,096 802498ZA6 2637 MUN Santa Monica-Malibu USD 12/20/2021 212,678.16 215,000.00 190,629.75 0.849 1.193 1.210 08/01/2026 1,127 802498WA9 2752 MUN Santa Monica-Malibu USD 12/07/2022 693,880.90 865,000.00 704,654.95 1.510 4.862 4.930 07/01/2030 2,557 802498ZF5 2792 MUN Santa Monica-Malibu USD 01/09/2023 654,859.89 825,000.00 658,473.75 1.624 4.694 4.760 08/01/2031 2,953 799038NP5 2521 MUN San Mateo Cnty Comm. College D 04/14/2021 2,001,152.67 2,000,000.00 1,887,020.00 0.500 0.444 0.450 09/01/2024 428 799038NP5 2523 MUN San Mateo Cnty Comm. College D 04/14/2021 1,500,864.50 1,500,000.00 1,415,265.00 0.500 0.444 0.450 09/01/2024 428 799017UW6 1902 MUN San Mateo Foster City SCH Dist 01/16/2018 997,553.44 1,000,000.00 951,300.00 2.699 2.786 2.825 09/01/2025 793 799017UW6 1940 MUN San Mateo Foster City SCH Dist 03/09/2018 994,193.46 1,000,000.00 951,300.00 2.699 2.959 3.000 09/01/2025 793 799017WD6 2153 MUN San Mateo Foster City SCH Dist 11/07/2019 1,344,686.26 1,360,000.00 1,214,520.80 2.237 2.447 2.480 09/01/2028 1,889 799017VM7 2178 MUN San Mateo Foster City SCH Dist 12/11/2019 1,579,396.90 1,565,000.00 1,419,282.85 2.542 2.311 2.343 09/01/2028 1,889 799017XW3 2567 MUN San Mateo Foster City SCH Dist 09/21/2021 500,000.00 500,000.00 443,865.00 0.925 0.912 0.925 09/01/2026 1,158 799055QV3 2585 MUN San Mateo Foster City SCH Dist 09/27/2021 179,681.38 175,000.00 159,853.75 1.799 0.897 0.910 08/01/2026 1,127 799055ME5 2591 MUN San Mateo Foster City SCH Dist 09/29/2021 1,394,079.33 1,260,000.00 1,286,699.40 6.000 2.297 2.329 08/01/2026 1,127 799017WE4 2782 MUN San Mateo Foster City SCH Dist 12/22/2022 371,347.00 425,000.00 373,961.75 2.337 4.685 4.750 09/01/2029 2,254 83412PFQ0 2176 MUN Solano Cnty Community Clg Dist 12/09/2019 1,161,516.59 1,150,000.00 1,036,552.50 2.717 2.462 2.496 08/01/2028 1,858 83412PHQ8 2579 MUN Solano Cnty Community Clg Dist 10/06/2021 750,000.00 750,000.00 662,805.00 1.025 1.011 1.025 08/01/2026 1,127 83412PGZ9 2583 MUN Solano Cnty Community Clg Dist 10/06/2021 200,751.09 200,000.00 176,748.00 1.025 0.887 0.900 08/01/2026 1,127 83412PHE5 2594 MUN Solano Cnty Community Clg Dist 10/06/2021 386,725.32 390,000.00 310,584.30 1.861 1.948 1.975 08/01/2031 2,953 83412PHU9 2597 MUN Solano Cnty Community Clg Dist 10/06/2021 745,163.03 750,000.00 608,850.00 1.761 1.834 1.860 08/01/2030 2,588 83412PHW5 2598 MUN Solano Cnty Community Clg Dist 10/06/2021 822,316.05 825,000.00 657,005.25 1.861 1.879 1.905 08/01/2031 2,953 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 34 Packet Pg. 279 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 23
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
83412PHB1 2649 MUN Solano Cnty Community Clg Dist 01/07/2022 344,632.70 350,000.00 296,240.00 1.479 1.775 1.800 08/01/2028 1,858 83412PFT4 2702 MUN Solano Cnty Community Clg Dist 10/11/2022 268,719.30 315,000.00 271,731.60 2.867 5.079 5.150 08/01/2031 2,953 835569GT5 2577 MUN Sonoma Cnty Jr. College Distr. 09/15/2021 162,435.58 155,000.00 143,999.65 2.447 0.843 0.855 08/01/2026 1,127 839278JM1 1914 MUN South Pasadena Unified School 02/15/2018 179,365.53 180,000.00 168,627.60 3.000 3.057 3.100 08/01/2027 1,492 839278KC1 2161 MUN South Pasadena Unified School 12/12/2019 416,754.01 370,000.00 375,812.70 5.000 2.598 2.634 08/01/2029 2,223 839278KB3 2162 MUN South Pasadena Unified School 12/12/2019 277,355.82 250,000.00 253,690.00 5.000 2.549 2.584 08/01/2028 1,858 839278KA5 2163 MUN South Pasadena Unified School 12/12/2019 158,196.85 145,000.00 146,465.95 5.000 2.500 2.534 08/01/2027 1,492 839278JZ2 2164 MUN South Pasadena Unified School 12/12/2019 418,605.10 390,000.00 390,912.60 5.000 2.378 2.411 08/01/2026 1,127 799289MR1 2150 MUN San Rafael City High Sch Distr 11/13/2019 1,755,000.00 1,755,000.00 1,691,820.00 1.965 1.938 1.965 08/01/2024 397 7994082K4 2605 MUN San Ramon Vly Unif Sch Dist. 11/03/2021 1,508,189.49 1,500,000.00 1,263,390.00 1.914 1.805 1.830 08/01/2030 2,588 799408Z93 2813 MUN San Ramon Vly Unif Sch Dist. 01/26/2023 853,448.78 935,000.00 836,366.85 1.034 4.044 4.100 08/01/2026 1,127 867578UT1 2100 MUN Sunnyvale Elementary Sch Distr 09/19/2019 135,000.00 135,000.00 119,812.50 2.190 2.157 2.187 09/01/2028 1,889 867578US3 2101 MUN Sunnyvale Elementary Sch Distr 09/19/2019 135,000.00 135,000.00 121,753.80 2.090 2.061 2.090 09/01/2027 1,523 892404CN2 2493 MUN Tracy Unified School District 02/08/2021 505,322.57 500,000.00 422,395.00 1.644 1.437 1.457 08/01/2029 2,223 87970GPS0 2539 MUN Temecula Valley Unified School 06/16/2021 250,000.00 250,000.00 212,575.00 1.503 1.482 1.503 08/01/2028 1,858 87970GPQ4 2569 MUN Temecula Valley Unified School 08/27/2021 356,612.63 355,000.00 314,636.50 1.051 0.887 0.900 08/01/2026 1,127 880541XY8 1673 MUN State of Tennessee 08/25/2016 1,004,628.10 1,000,000.00 926,760.00 2.116 1.923 1.950 08/01/2026 1,127 880541XX0 1674 MUN State of Tennessee 08/25/2016 1,654,593.02 1,650,000.00 1,554,498.00 2.066 1.893 1.920 08/01/2025 762 880541XX0 1676 MUN State of Tennessee 08/25/2016 701,948.55 700,000.00 659,484.00 2.066 1.893 1.920 08/01/2025 762 880541QU4 2001 MUN State of Tennessee 12/20/2018 206,684.45 205,000.00 201,400.20 3.728 2.860 2.900 08/01/2024 397 891371BB1 2795 MUN City of Torrance JT PWRS Fin A 01/12/2023 368,906.19 445,000.00 369,924.05 2.637 5.001 5.070 06/01/2032 3,258 901072LD8 2715 MUN Tustin Unif Sch Dist Facs Impt 10/24/2022 563,125.74 650,000.00 557,544.00 1.145 4.783 4.850 08/01/2027 1,492 901072MB1 2720 MUN Tustin Unif Sch Dist Facs Impt 10/31/2022 222,950.16 295,000.00 232,002.75 1.754 5.543 5.620 08/01/2031 2,953 901072MB1 2758 MUN Tustin Unif Sch Dist Facs Impt 12/09/2022 162,787.19 205,000.00 161,222.25 1.754 4.843 4.910 08/01/2031 2,953 901072LX4 2814 MUN Tustin Unif Sch Dist Facs Impt 01/26/2023 444,483.75 500,000.00 428,880.00 1.145 4.098 4.155 08/01/2027 1,492 8827237P8 2195 MUN State of Texas 12/23/2019 1,533,222.47 1,500,000.00 1,435,155.00 3.051 1.975 2.003 10/01/2025 823 8827237T0 2225 MUN State of Texas 01/30/2020 1,008,353.20 940,000.00 882,970.20 3.521 2.191 2.221 10/01/2029 2,284 8827237T0 2255 MUN State of Texas 02/14/2020 1,356,946.93 1,265,000.00 1,188,252.45 3.521 2.192 2.222 10/01/2029 2,284 8827237N3 2311 MUN State of Texas 03/16/2020 254,999.54 250,000.00 242,405.00 2.899 1.231 1.248 10/01/2024 458 8827235K1 2541 MUN State of Texas 06/30/2021 257,332.16 245,000.00 234,246.95 2.922 0.641 0.650 10/01/2025 823 882724RF6 2548 MUN State of Texas 07/02/2021 1,062,384.41 1,000,000.00 869,210.00 2.426 1.480 1.501 10/01/2030 2,649 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 35 Packet Pg. 280 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 24
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
882723A90 2631 MUN State of Texas 12/07/2021 519,642.79 500,000.00 475,785.00 2.831 1.030 1.045 10/01/2025 823 91412GQG3 2077 MUN University of California 08/26/2019 1,528,876.60 1,500,000.00 1,439,250.00 3.050 1.930 1.957 05/15/2025 684 91412GQG3 2095 MUN University of California 09/09/2019 1,021,741.94 1,000,000.00 959,500.00 3.050 1.797 1.821 05/15/2025 684 91412HGF4 2685 MUN University of California 04/05/2022 412,532.14 440,000.00 390,117.20 1.316 3.028 3.070 05/15/2027 1,414 91412HJN4 2866 MUN University of California 04/05/2023 204,978.64 230,000.00 201,480.00 1.272 4.311 4.371 05/15/2027 1,414 917542QR6 1731 MUN State of Utah 01/04/2017 289,088.40 285,000.00 282,534.75 4.554 2.904 2.944 07/01/2024 366 917542QV7 2306 MUN State of Utah 03/13/2020 1,133,630.23 1,101,100.00 1,080,002.92 3.539 1.948 1.975 07/01/2025 731 918608UR9 2726 MUN Vacaville Unified School Distr 11/10/2022 195,222.22 250,000.00 204,470.00 1.739 5.513 5.590 08/01/2030 2,588 93974CRC6 1802 MUN State of Washington 05/23/2017 495,627.63 485,000.00 480,727.15 4.669 2.416 2.450 08/01/2024 397 93974CRC6 2196 MUN State of Washington 12/24/2019 513,713.55 500,000.00 495,595.00 4.669 1.978 2.005 08/01/2024 397 97705MNU5 2547 MUN State of Wisconsin 07/02/2021 2,126,664.93 2,000,000.00 1,714,240.00 2.451 1.553 1.575 05/01/2031 2,861 97705MNP6 2574 MUN State of Wisconsin 09/09/2021 1,555,819.38 1,500,000.00 1,394,340.00 2.089 0.739 0.750 05/01/2026 1,035 97705MNP6 2576 MUN State of Wisconsin 09/13/2021 1,036,348.20 1,000,000.00 929,560.00 2.089 0.769 0.780 05/01/2026 1,035 977100AC0 2822 MUN State of Wisconsin 2 01/30/2023 878,125.25 865,000.00 871,435.60 5.700 5.039 5.109 05/01/2026 1,035 987388GX7 2657 MUN Yosemite Community College Dis 02/17/2022 1,000,000.00 1,000,000.00 909,070.00 2.082 2.053 2.082 08/01/2027 1,492 987388GX7 2687 MUN Yosemite Community College Dis 09/02/2022 466,511.59 500,000.00 454,535.00 2.082 3.846 3.900 08/01/2027 1,492 Subtotal and Average 235,380,200.94 237,096,100.00 217,658,954.27 2.502 2.536 1,456 Supranationals (World Bank) Bonds
4581X0DV7 2528 IADB Inter-American Dev. Bank 04/20/2021 1,997,365.39 2,000,000.00 1,804,220.00 0.875 0.910 0.923 04/20/2026 1,024 45818WDH6 2586 IADB Inter-American Dev. Bank 09/27/2021 1,992,644.94 2,000,000.00 1,786,400.00 0.800 0.914 0.927 06/17/2026 1,082 4581X0EB0 2652 IADB Inter-American Dev. Bank 01/13/2022 999,137.87 1,000,000.00 902,110.00 1.500 1.504 1.525 01/13/2027 1,292 4581X0EB0 2655 IADB Inter-American Dev. Bank 01/14/2022 998,642.45 1,000,000.00 902,110.00 1.500 1.518 1.540 01/13/2027 1,292 459058GL1 1982 IBRD Intl Bk Recon & Development 11/27/2018 999,866.45 1,000,000.00 994,270.00 3.000 3.018 3.060 09/27/2023 88 459058JL8 2470 IBRD Intl Bk Recon & Development 01/08/2021 1,500,433.98 1,500,000.00 1,361,460.00 0.500 0.480 0.487 10/28/2025 850 459058JS3 2492 IBRD Intl Bk Recon & Development 02/10/2021 1,500,000.00 1,500,000.00 1,340,130.00 0.650 0.641 0.650 02/10/2026 955 45905U5Y6 2497 IBRD Intl Bk Recon & Development 02/18/2021 1,500,000.00 1,500,000.00 1,336,665.00 0.600 0.591 0.600 02/18/2026 963 459058JL8 2498 IBRD Intl Bk Recon & Development 02/18/2021 1,496,565.58 1,500,000.00 1,361,460.00 0.500 0.591 0.600 10/28/2025 850 459058JL8 2510 IBRD Intl Bk Recon & Development 03/01/2021 1,489,810.76 1,500,000.00 1,361,460.00 0.500 0.787 0.798 10/28/2025 850 459058JS3 2534 IBRD Intl Bk Recon & Development 05/26/2021 1,492,534.28 1,500,000.00 1,340,130.00 0.650 0.833 0.845 02/10/2026 955 459058JS3 2553 IBRD Intl Bk Recon & Development 07/15/2021 1,492,293.92 1,500,000.00 1,340,130.00 0.650 0.839 0.851 02/10/2026 955 459058JS3 2559 IBRD Intl Bk Recon & Development 08/12/2021 1,491,074.57 1,500,000.00 1,340,130.00 0.650 0.871 0.883 02/10/2026 955 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 36 Packet Pg. 281 of 285
June 30, 2023
Par Value
Days To
Maturity
Maturity
Date
Current
Market Value Rate
Fund ALL - Portfolio Listings
Investments by Fund Page 25
CUSIP Investment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Supranationals (World Bank) Bonds
45906M2L4 2650 IBRD Intl Bk Recon & Development 01/07/2022 981,093.81 1,000,000.00 891,850.00 0.650 1.368 1.387 02/24/2026 969 45906M2Z3 2673 IBRD Intl Bk Recon & Development 03/17/2022 998,574.07 1,000,000.00 948,270.00 2.050 2.107 2.136 03/17/2025 625 45906M3K5 2735 IBRD Intl Bk Recon & Development 11/22/2022 1,981,193.65 2,000,000.00 1,965,178.00 4.500 4.684 4.749 09/30/2027 1,552 45906M2L4 2736 IBRD Intl Bk Recon & Development 11/23/2022 905,188.30 1,000,000.00 891,850.00 0.650 4.480 4.542 02/24/2026 969 45906M3K5 2744 IBRD Intl Bk Recon & Development 12/01/2022 1,486,020.07 1,500,000.00 1,473,883.50 4.500 4.681 4.746 09/30/2027 1,552 459058JN4 2775 IBRD Intl Bk Recon & Development 12/21/2022 876,533.14 1,000,000.00 858,590.00 0.750 3.807 3.860 11/24/2027 1,607 459058JT1 2779 IBRD Intl Bk Recon & Development 12/22/2022 1,330,568.23 1,500,000.00 1,318,215.00 0.850 4.241 4.300 02/10/2027 1,320 459058JT1 2826 IBRD Intl Bk Recon & Development 02/10/2023 1,326,921.78 1,500,000.00 1,318,215.00 0.850 4.310 4.370 02/10/2027 1,320 45950VPE0 2441 IFC International Finance Corp. 10/30/2020 1,000,000.00 1,000,000.00 876,460.00 0.350 0.306 0.310 10/15/2025 837 45950VPH3 2454 IFC International Finance Corp. 11/30/2020 1,500,000.00 1,500,000.00 1,365,360.00 0.350 0.296 0.300 11/15/2025 868 45950VPJ9 2483 IFC International Finance Corp. 01/25/2021 1,502,680.73 1,500,000.00 1,346,295.00 0.580 0.501 0.508 01/15/2026 929 45950VPJ9 2502 IFC International Finance Corp. 02/11/2021 1,501,870.25 1,500,000.00 1,346,295.00 0.580 0.522 0.530 01/15/2026 929 45950VPS9 2503 IFC International Finance Corp. 02/26/2021 1,495,110.47 1,500,000.00 1,339,410.00 0.500 0.616 0.625 02/26/2026 971 45950VPT7 2514 IFC International Finance Corp. 03/15/2021 2,000,000.00 2,000,000.00 1,760,740.00 0.500 0.808 0.819 03/15/2026 988 45950VPU4 2515 IFC International Finance Corp. 03/23/2021 1,499,705.40 1,500,000.00 1,346,100.00 0.750 0.746 0.757 03/23/2026 996 45950VPU4 2517 IFC International Finance Corp. 03/23/2021 1,992,002.16 2,000,000.00 1,794,800.00 0.750 0.887 0.900 03/23/2026 996 45950VPY6 2532 IFC International Finance Corp. 05/28/2021 1,500,000.00 1,500,000.00 1,362,570.00 0.750 0.642 0.651 05/15/2026 1,049 45950KCX6 2654 IFC International Finance Corp. 01/12/2022 975,179.28 1,000,000.00 885,210.00 0.750 1.518 1.540 10/08/2026 1,195 Subtotal and Average 43,803,011.53 44,500,000.00 40,259,966.50 1.523 1.544 1,030 Total Investments and Average 621,016,759.94 623,225,084.35 570,690,714.86 2.281 2.313 1,302 Portfolio CPA
AP
Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
Item 18
Attachment B - Investment Portfolio
Item 18: Staff Report Pg. 37 Packet Pg. 282 of 285
1 General Investment Guidelines: Full Compliance
a) The max. stated final maturity of individual securities in the portfolio should be 10 years. b) A max. of 30 percent of the par value of the portfolio shall be invested in securities with maturities 28.1% beyond 5 years.
c) The City shall maintain a minimum of one month's cash needs in short term investments. d) At least $50 million shall be maintained in securities maturing in less than 2 years.

Plus two managed pool accounts which provide instant liquidity:
- Local Agency Investment Fund (LAIF) - maximum investment limit is $75 million $30.8 million - Fidelity Investments $18.8 million
e) Should market value of the portfolio fall below 95 percent of the book value, report this fact within a 91.9% reasonable time to the City Council and evaluate if there are risk of holding securities to maturity. d) Commitments to purchase securities newly introduced on the market shall be made no more than three (3) working days before pricing.
f) Whenever possible, the City will obtain three or more quotations on the purchase or sale of comparable securities (excludes new issues, LAIF, City of Palo Alto bonds, money market accounts, and mutual funds).
2 U.S. Government Securities: Full Compliance
a) There is no limit on purchase of these securities.
b) Securities will not exceed 10 years maturity.
3 U.S. Government Agency Securities: Full Compliance
a) There is no limit on purchase of these securities except for:

Callable and Multi-step-up securities provided that:
- The potential call dates are known at the time of purchase; - the interest rates at which they "step-up" are known at the time of purchase; and - the entire face value of the security is redeemed at the call date. - No more than 25 percent of the par value of portfolio. 24.58% b) Securities will not exceed 10 years maturity.
4 California State, California Local Government Agencies, and other United States State Bonds: Full Compliance a) Having at time of investment a minimum Double A (AA/Aa2) rating as provided by a nationally recognized rating service (e.g., Moody’s, Fitch, and/or Standard and Poor’s). b) May not exceed 40 percent of the par value of the portfolio. 37.77% 5 Certificates of Deposit (CD): Full Compliance
a) May not exceed 20 percent of the par value of the portfolio; None Held b) No more than 10 percent of the par value of the portfolio in collateralized CDs in any institution. c) Purchase collateralized deposits only from federally insured large banks that are rated by a nationally recognized rating agency (e.g. Moody's, Fitch, and/or Standard & Poor's). d) For non-rated banks, deposit should be limited to amounts federally insured (FDIC) e) Rollovers are not permitted without specific instruction from authorized City staff. 6 Banker's Acceptance Notes (BA): Full Compliance
a) No more than 30 percent of the par value of the portfolio. None Held b) Not to exceed 180 days maturity.
c) No more than $5 million with any one institution.

Attachment C
Investment Policy Compliance
As of June 30, 2023
Investment Policy Requirements
Compliance
Check / Actual
$109 million

1.28%
Item 18
Attachment C -
Investment Policy
Compliance
Item 18: Staff Report Pg. 38 Packet Pg. 283 of 285
Attachment C
Investment Policy Compliance
As of June 30, 2023
Investment Policy Requirements
Compliance
Check / Actual
7 Commercial Paper: Full Compliance
a) No more than 15 percent of the par value of the portfolio. None Held b) Having highest letter or numerical rating from a nationally recognized rating service. c) Not to exceed 270 days maturity.
d) No more than $3 million or 10 percent of the outstanding commercial paper of any one institution, whichever is lesser.
8 Short-Term Repurchase Agreement (REPO): Full Compliance a) Not to exceed 1 year. None Held
b) Market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities. 9 Money Market Deposit Accounts Full Compliance
a) Liquid bank accounts which seek to maintain a net asset value of $1.00. 10 Mutual Funds: Full Compliance
a) No more than 20 percent of the par value of the portfolio. None Held b) No more than 10 percent of the par value with any one institution. 11 Negotiable Certificates of Deposit (NCD): Full Compliance a) No more than 20 percent of the par value of the portfolio. 7.72% b) No more than $5 million in any one institution. Federally Insured 12 Medium-Term Corporate Notes: Full Compliance
a) No more than 10 percent of the par value of the portfolio. 4.70% b) Not to exceed 5 years maturity.
c) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally recognized rating service.
d) No more than $5 million of the par value may be invested in securities of any single issuer, other than the U.S. Government, its agencies and instrumentality. e) If securities owned by the City are downgraded by either rating agencies to a level below AA it shall be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities.
13 Supranational Organizations Securities: Full Compliance a) Securities will not exceed 5 years maturity
b) No more than 20 percent of the par value of the portfolio. 7.14% c) No more than 10 percent in any one institution. Full Compliance d) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally recognized rating service.
14 Prohibited Investments:
a) Reverse Repurchase Agreements
b) Derivatives as defined in Appendix B of the Investment Policy 15 All securities shall be delivered to the City's safekeeping custodian, and held in the name of the City, with the exception of :
- Certificates of Deposit, Mutual Funds, and Local Agency Investment Fund (LAIF) Full Compliance
None Held
Full Compliance
Item 18
Attachment C -
Investment Policy
Compliance
Item 18: Staff Report Pg. 39 Packet Pg. 284 of 285
Item No. 10. Page 1 of 1
City Council
Supplemental Report
From: Ken Dueker, Director Office of Emergency Services Meeting Date: August 7, 2023
Report #:2308-1881
TITLE
Amendment to Agenda Item 10 on the consent calendar for the City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for Intrusion Detection System (IDS) monitoring and notification services. CEQA status - not a project.

RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or their designee to execute a contract with Allied Universal Technology Services (AUTS) in an Amount Not-toExceed $144,040 for the period of June 2, 2023 – June 30, 2024, to provide IDS monitoring and notification services.

BACKGROUND
After the agenda was published for the August 7, 2023 Council meeting, staff recommends a change to the contract terms with AUTS as follows:

1. The term of the contract is for one year, expiring on June 30, 2024.

2. The not-to-exceed compensation for the contract is $144,040.

The remaining contract terms are unchanged. Staff is currently working with the vendor to revise the terms to reflect a 1-year contract term. A new contract will be placed at places at the August 7 Council Meeting.

During the year, staff plans to evaluate with the Council this system, its goals, and the Council priorities to support this technology.

ATTACHMENTS
None.

APPROVED BY:

Ken Dueker, Director Office of Emergency Services
Item 10
Item 10 Supplemental
Report
Item 10: Staff Report Pg. 1 Packet Pg. 285 of 285

Palo Alto City CouncilAugust 7, 2023

Palo Alto City Council
August 7, 2023