Agenda packet — Palo Alto City Council, September 5, 2023 (part 2 of 2)

Public Works Engineering

7. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that all forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link:
https://www.cityofpaloalto.org/Departments/Public-Works/Engineering-Services/Forms- and-Permits

8. OVERVIEW AND GUIDELINES FOR THE REVIEW OF SUBDIVISION PROJECTS: Developer shall familiarize themselves with the guidelines described in the November 2007 revision of the document titled “Overview and Guidelines for the Review of Subdivision Projects”.

Particularly Section II (items 5 through 12) and Section V (items A through C). https://www.cityofpaloalto.org/files/assets/public/planning-amp-development- services/file-migration/current-planning/forms-and-guidelines/overview-and-guidelines- for-the-review-of-subdivision-projects.pdf

9. SUBDIVISION IMPROVEMENT AGREEMENT: The applicant shall execute a Subdivision Improvement Agreement and provide improvement securities (Bonds) for all proposed public improvements. The Agreement shall be executed prior to map recordation or issuance of any permits for construction, onsite and offsite. ADVISORY -- The applicant shall provide a detailed itemized stamped and signed engineer's estimate for all off -site public improvements which will be reviewed to determine the security amount.

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10. PARCEL MAP/FINAL MAP: This project is subject to, and contingent upon the approval of a tentative map and recordation of a Final Map. The submittal, approval and recordation of the Map shall be in accordance with the provisions of the California Subdivision Map Act and Palo Alto Municipal Code Title 21 Subdivision requirements. All existing and proposed property lines, easements, dedications shown on the tentative map are subject to City’s technical review and staff approval during the map process prior to issuance of construction permits.

11. MAP THIRD-PARTY REVIEW: The City contracts with a third -party surveyor that will review and provide approval of the map’s technical correctness as the City Surveyor, as permitted by the Subdivision Map Act. The Public Works Department will forward a Scope & Fee Letter from the third-party surveyor and the applicant will be responsible for payment of the fee’s indicated therein, which is based on the complexity of the map.

12. STREETWORK PERMIT: The applicant shall obtain a Streetwork Permit from the Department of Public Works for all public improvements.

13. GRADING AND EXCAVATION PERMIT: A Grading Permit is required per PAMC Chapter 16.28.

The permit application and all applicable documents (see Section H of application) shall be submitted to Public Works Engineering. Add the following note: “THIS GRADING PERMIT WILL ONLY AUTHORIZE GENERAL GRADING AND INSTALLATION OF THE STORM DRAIN SYSTEM.

OTHER BUILDING AND UTILITY IMPROVEMENTS ARE SHOWN FOR REFERENCE INFORMATION ONLY AND ARE SUBJECT TO SEPARATE BUILDING PERMIT APPROVAL.”

14. GEOTECHNICAL ENGINEER STATEMENT: The grading plans shall include the following statement signed and sealed by the Geotechnical Engineer of Record: “THIS PLAN HAS BEEN

REVIEWED AND FOUND TO BE IN GENERAL CONFORMANCE WITH THE INTENT AND PURPOSE OF THE GEOTECHNICAL REPORT”.

15. ENCROACHMENT PERMIT: Prior to any work in the public right -of-way, the applicant shall obtain an encroachment permit from the Public Works Department for any work that encroaches onto the City right-of-way.

16. LOGISTICS PLAN: A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractors’ parking, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, and traffic control. All truck routes shall conform to the City of Palo Alto’s Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. NOTE: Some items /tasks on the logistics plan may require an encroachment permit.

17. SWPPP: This proposed development will disturb more than one acre of land. Accordingly, the applicant shall apply for coverage under the State Water Resources Control Board’s (SWRCB) Item 7
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NPDES general permit for storm water discharge associated with construction activity. A Notice of Intent (NOI) shall be filed for this project with the SWRCB in order to obtain coverage under the permit. The General Permit requires the applicant to prepare and implement a Storm Water Pollution Prevention Plan (SWPPP). The applicant is required to submit two copies of the NOI and the draft SWPPP to the Public Works Department for review and approval prior to issuance of the building permit. The SWPPP should include both permanent, post-development project design features and temporary measures employed during construction.

18. STORMWATER POLLUTION PREVENTION: All improvement plan sets shall include the “Pollution Prevention – It’s Part of the Plan” sheet.

19. C.3 THIRD-PARTY CERTIFICATION: Applicant shall provide certification from a qualified third- party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11.

The third -party reviewer shall provide the following documents to Public Works prior to building permit approval:
a. Stamped and signed C.3 data form (September 2019 version) from SCVURPPP. https://scvurppp.org/wp-
content/uploads/2019/10/SCVURPPP_C3_Data_Form_September2019_fillable_final _9-24-19.pdf
b. Final stamped and signed letter confirming which documents were reviewed and that the project complies with Provision C.3 and PAMC 16.11.

20. C.3 STORMWATER AGREEMENT: The applicant shall enter into a Stormwater Maintenance Agreement with the City to guarantee the ongoing maintenance of the permanent storm water pollution pr evention measures. The City will inspect the treatment measures yearly and charge an inspection fee. The agreement shall be executed by the applicant team prior to building permit approval.

Note: Any revisions to the C.3 stormwater pollution prevention measures that are necessary to facilitate installation of said measures will be addressed in the agreement and the accompanying exhibits, executed by the City, and recorded with the County.

21. C.3 FINAL THIRD PARTY CERTIFICATION PRIOR TO OCCUPANCY: Within 45 d ays of the installation of the required storm water treatment measures and prior to the issuance of an occupancy permit for the building, the third- party reviewer shall submit to the City a certification verifying that all the permanent storm water polluti on prevention measures were installed in accordance with the approved plans. EXISTING EASEMENTS: Provide documentation showing approval from the entities affected by the onsite easements to verify that the work within said easements is permitted.

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22. PAVEMENT RESTORATION: The applicant shall restore the pavement along the entire project frontage, curb-to-curb, by performing a 3.5” grind and overlay. The exact restoration limits will be determined once the resulting road condition is known following completion of heavy construction activities and utility lateral installations, at minimum the extent will be the project frontage.

23. EXISTING EASEMENTS: Provide documentation showing approval from the entities affected by the onsite easements to verify that the work within said easements is permitted.

24. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE:
a. Storm Drain Logos: The applicant is required to paint “No Dumping/Flows to Matadero Creek” in blue on a white background adjacent to all onsite storm drain inlets. The name of the creek to which the proposed development drains can be obtained from Public Works Engineering. Stencils of the logo are available from the Public Works Enviro nmental Compliance Division, which may be contacted at (650) 329-2598. Include the instruction to paint the logos on the construction grading and drainage plan

b. Record Drawings: At the conclusion of the project applicant shall provide digital as - built/record drawings of all improvements constructed in the public right- of-way or easements in which the City owns an interest.

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SECTION 8. TERMS OF APPROVAL. The approvals in this document shall be valid per the terms provided in the Development Agreement.

INTRODUCED:

PASSED:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

ATTEST:

____________________________ ____________________________ City Clerk Mayor

APPROVED AS TO FORM: APPROVED:

____________________________ ____________________________ Assistant City Attorney City Manager

____________________________
Director of Planning and
Development Services

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Exhibit A:

Mitigation Monitoring and Reporting Plan
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MITIGATION MONITORING + REPORTING PROGRAM
City of Palo Alto  Mitigation Monitoring + Reporting Program Page | 1

PROJECT NAME
3200 Park Development Agreement

APPLICATION
NUMBER
22PLN-00287; 22PLN-
00288
APPROVED BY City of Palo Alto, Planning and
Development Services
DATE 8/24/2023
APPLICANT/OWNER Sobrato Organization
599 Castro Street, Suite 400
Mountain View, CA 94041
(650) 876-7010

The Final Environmental Impact Report (EIR) for the 200 Portage Avenue Townhome Project identifies the mitigation measures that must be implemented to reduce the impacts associated with the project and its alternatives. The California Environmental Quality Act (CEQA) was amended in 1989 to add Section 21081.6, which requires a public agency to adopt a monitoring and reporting program for assessing and ensuring compliance with any required mitigation measures applied to proposed development. As stated in section 21081.6(a)(1) of the Public Resources Code:
... the public agency shall adopt a reporting or monitoring program for the changes made to the project or conditions of project approval, adopted in order to mitigate or avoid significant effects on the environment.

Section 21081.6 also provides general guidelines for implementing mitigation monitoring programs and indicates that specific reporting and/or monitoring requirements, to be enforced during project implementation, shall be defined as part of adopting an EIR.

The following Mitigation Monitoring and Reporting Program (MMRP) has been prepared for the “Development Agreement Alternative” identified as Alternative No. 3 in the EIR. The mitigation monitoring table lists those mitigation measures that are included as conditions of approval for the project. To ensure that the mitigation measures are properly implemented, a monitoring program has been devised which identifies the timing and responsibility for monitoring each measure.

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MITIGATION MONITORING + REPORTING PROGRAM
City of Palo Alto  Mitigation Monitoring + Reporting Program Page | 2

Mitigation Measure Responsible for
Implementation
Timing of
Compliance
Oversight of
Implementation

BIOLOGICAL RESOURCES
BIO-1 Nesting Bird Surveys and Avoidance. Construction of the project and any other site disturbing activities that would involve vegetation or tree removal, shall be prohibited during the general avian nesting season (February 1 – August 31), if feasible. If nesting season avoidance is not feasible, the applicant shall retain a qualified biologist, as approved by the City of Palo Alto, to conduct a preconstruc tion nesting bird survey to determine the presence/absence, location, and activity status of any active nests on or adjacent to the project site. The extent of the survey buffer area surrounding the site shall be established by the qualified biologist to e nsure that direct and indirect effects to nesting birds are avoided. To avoid the destruction of active nests and to protect the reproductive success of birds protected by the MBTA and CFGC, nesting bird surveys shall be performed not more than 14 days pri or to scheduled vegetation clearance and structure demolition. In the event that active nests are discovered, a suitable buffer (typically a minimum buffer of 50 feet for passerines and a minimum buffer of 250 feet for raptors) shall be established around such active nests and no construction shall be allowed within the buffer areas until a qualified biologist has determined that the nest is no longer active (i.e., the nestlings have fledged and are no longer reliant on the nest). No ground disturbing activ ities shall occur within this buffer until the qualified biologist has confirmed that breeding/nesting is completed, and the young have fledged the nest. Nesting bird surveys are not required for construction activities occurring between August 31 and February 1.

Property owner or
its designee
Within 14 days
prior to the
initiation of
construction
activities
City of Palo Alto
Planning &
Development
Services
Department
Cultural Resources and Tribal Cultural Resources
CR-1 Building Recordation. Impacts resulting from the partial demolition of the warehouse building at 200 Portage Avenue, also known as 340 Portage Avenue, shall be minimized through archival documentation of as-built and as-found condition.

Prior to issuance of demolition permits, the lead agency shall ensure that documentation of the buildings and structures proposed for demolition is completed that follows the general guidelines of Historic American Building Survey (HABS) - Level Property owner or
its designee in
coordination with
a qualified
Prior to issuance
of demolition
permits
City of Palo Alto
Planning &
Development
Services
Department
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City of Palo Alto  Mitigation Monitoring + Reporting Program Page | 3 Mitigation Measure Responsible for
Implementation
Timing of
Compliance
Oversight of
Implementation
III documentation. The documentation shall include high resolution digital photographic recordation, a historic narrative report, and compilation of historic research. The documentation shall be completed by a qualified architectural historian or historian who meets the Secretary of the Interior’s Professional Qualification Standards for History and/or Architectural History. The original archival -quality documentation shall be offered as donated material to repositories that will make it available for current and future generations. Archival copies of the documentation also would be submitted to the City of Palo Alto and the Palo Alto Public Library, where it would be available to local researchers. Completion of this mitigation measure shall be monitored and enforced by the City of Palo Alto. historian or
historic architect
CR-2 Interpretive Display. Impacts resulting from the partial demolition of the warehouse building at 200 Portage Avenue, also known as 340 Portage Avenue, shall be minimized through the installation of a high-quality, on-site interpretive display in a publicly-accessible location, preferably near or within a portion of the retained warehouse building at 200 Portage Avenue at the applicant’s expense. The display could focus on the property’s history, particularly the agricultural past of Santa Clara County and the canning operations of Bayside Canning Company. The interpretive display should be prepared by a professional exhibit designer and historian; historic information contained in Page & Turnbull’s HRE can serve as the basis for the interpretive display. The goal of the interpretive display would be to educate the public about the property’s historic themes and associations within broader cultural contexts. The content of the display shall be approved by the Director of Planning & Development Services or designee.

Property owner or
its designee
During project
design
City of Palo Alto
Planning &
Development
Services
Department
CR-3 Worker Environmental Awareness Program. In the event that archaeological resources are unexpectedly encountered during ground-disturbing activities, work in the immediate area shall be halted and an archaeologist meeting the Secretary of the Interior’s Professional Qualifications Standards for archeology (Nation al Park Service 1983) shall be contacted immediately to evaluate the find. If the find is Native American in origin, then a Native American representative shall also be contacted to participate in the evaluation of the find. The qualified archaeologist, and, if applicable, the Native American representative, shall examine the find and make appropriate recommendations regarding additional work necessary to evaluate the significance of the find and the appropriate treatment of the resource. All cultural resources identified shall be evaluated for CRHR eligibility and local listing. Additional work may be necessary to evaluate the resource for inclusion in the CRHR or local listing. Recommendations could include, but are not limited to, invasive or non - invasive testing, sampling, laboratory analysis, preservation in place, or data recovery.

Property owner or
its designee in
coordination with
a qualified
archeologist
During ground
disturbing
activities
City of Palo Alto
Planning &
Development
Services
Department
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Oversight of
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A report of findings documenting any data recovered during monitoring shall be prepared by a qualified archaeologist and submitted to the Director of Planning. If the discovery is determined to be Native American in nature, the on-site Native American monitor, if applicable, shall be consulted to determine the appropriate treatment of the resource. In the event that no Native American monitor is contracted, locally affiliated Native American tribes shall be invited to consult regarding the appropriate treatment of any Native American resources identified during project construction.

CR-4 Unanticipated Discovery of Archaeological Resources. In the event that archaeological resources are unearthed during project construction, all earth - disturbing work near the find must be temporarily suspended or redirected until an archaeologist meeting the Secretary of the Interior’s Professional Qualification Standards for archaeology (NPS 1983) has evaluated the nature and significance of the find. If the discovery proves to be significant under CEQA (Section 15064.5f; PRC 21082), additional work, such as preservation in place or archaeological data recovery, shall occur as recommended by the archeologist in coordination with City staff and if applicable, descendants and/or stakeholder groups. Once the resource has been properly treated or protected, work in the area may resume. A Native American representative shall be retained to monitor mitigation work associated with Native American cultural material.

Property owner or
its designee in
coordination with
a qualified historic
architect and
native American
monitor as
appropriate
consistent with
MM
During ground
disturbing
activities
City of Palo Alto
Planning &
Development
Services
Department
CR-5 Suspension of Work Around Tribal Cultural Resources. In the event that cultural resources of Native American origin are identified during implementation of the proposed project, all earth-disturbing work within 50 feet of the find shall be temporarily suspended or redirected until an archaeologist and culturally affiliated Native American representative have evaluated the nature and significance of the find. If the City, in consultation with local Native Americans, determines that the resource is a tribal cultural resource and thus significant under CEQA, a mitigation plan shall be prepared and implemented in accordance with state guidelines and in consultation with local Native American group(s). The plan shall include avoidance of the resource or, if avoidance of the resource is infeasible, the plan shall outline the appropriate treatment of the resource in coordination with the culturally affiliated local Native American tribal representative and, if applicable, a qualified archaeologist. Examples of appropriate mitigation for tribal cultural resources include, but are not limited to, protecting the cultural character and integrity of the resource, protecting traditional use of the resource, protecting the confidentiality of the resource, or heritage recovery.

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HAZARDS AND HAZARDOUS MATERIALS
HAZ-1 Regulatory Agency Notification and Approval. Prior to the issuance of deconstruction, demolition, grading, building, or other permits necessary for beginning of construction or development, the project applicant shall contact an appropriate oversight agency such as the Santa Clara County Department of Environmental Health (SCCDEH), Department of Toxic Substances Control (DTSC), or San Francisco Bay Regional Water Quality Control Board (SFBRWQCB), to discuss the proposed redevelopment project, the proposed residential land use, and the prior environmental investigations, and determine the lead agency for assessment and/or remediation at the project site. The project applicant shall provide the oversight agency with the proposed site use plans regarding the conversion of commercial land use to residential land use, copies of the 2020 and 2021 PES investigative reports, and discuss the onsite presence of groundwater impacted by VOCs at the project site as well as any concerns regarding potentially impacted soils or soil vapor.

The oversight agency may require the project applicant to conduct additional investigation/studies, including, but not limited to, soil investigation, soil vapor surveys, and/or groundwater investigations to delineate the extent of contaminated soil, soil vapor, and groundwater. The oversight agency may require approval of the final Site Management Plan (SMP) required by Mitigation Measure HAZ -2, below, prior to issuance of any required project permits. The project applic ant shall comply with the oversight requirements, conduct further investigations as required, and submit the results to the oversight agency.

The oversight agency’s (SCCDEH, SFBRWQCB, or DTSC) agency approval documents shall be delivered to and reviewed by the project applicant. The project applicant shall furnish copies of the documents, including the final Site Management Plan or equivalent document required by Mitigation Measure HAZ-2, to the City Planning Department prior to issuance of grading permits.

If groundwater wells or soil vapor monitoring probes are identified during demolition, subsurface demolition, or construction at the project site, they will be abandoned, protected in place, or relocated per Santa Clara Valley Water District specifications.

Abandonment activities will be documented in a letter report submitted to Santa Clara Valley Water District within 60 days of the completion of abandonment activities.

Property owner or
its designee
Prior to the
issuance of
construction,
demolition,
grading,
building, or
other permits
necessary for
beginning of
construction
City of Palo Alto
Planning &
Development
Services
Department in
coordination with
selected oversight
agency (SCCDEH,
RWQCB, or DTSC)
HAZ-2 Site Management Plan for Impacted Soils, Soil Vapor and/or Groundwater.

The project applicant shall retain a qualified environmental consultant, California Professional Geologist (PG) or California Professional Engineer (PE), to prepare a Soil Property owner or
its designee
Prior to
construction
City of Palo Alto
Planning &
Development
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Management Plan (SMP) prior to construction. The SMP, or equivalent document, will be prepared to address onsite handling and management of impacted soils, soil vapor, groundwater, or other impacted wastes, and reduce hazards to construction workers and offsite receptors during construction. The plan shall establish remedial measures and/or soil management practices to ensure construction worker safety, the health of future workers and visitors, and the off-site migration of contaminants from the project site. These measures and practices may include, but are not limited to:
 Stockpile management, including stormwater pollution prevention and the installation of BMPs
 Soil sampling procedures for imported fill material (in accordance with DTSC’s 2001 Information Advisory Clean Imported Fill Material)  Proper disposal procedures for contaminated materials  Monitoring, reporting, and regulatory oversight notifications  A health and safety plan for contractors working at the project site that addresses the safety and health hazards of each phase of site construction activities with the requirements and procedures for employee protection  The health and safety plan will also outline proper soil handling procedures and health and safety requirements to minimize worker and public exposure to hazardous materials during construction.

The City of Palo Alto and/or the oversight agency (SCCDEH, DTSC, or RWQCB) will review and approve the SMP for impacted soils, soil vapor, and groundwater prior to issuance of any permits necessary for the beginning of construction. The project applicant will review and implement the SMP prior to and during demolition and grading (construction).

Services
Department in
coordination with
selected oversight
agency (SCCDEH,
RWQCB, or DTSC)
Noise and Vibration
N-1 Vibration Reduction. The applicant shall retrofit the remaining historical building at 200 Portage/340 Portage to withstand construction vibration up to 0.4 in/sec PPV or higher (the Caltrans threshold for buildings in good repair) prior to demolition or construction activities. The structure’s ability to accommodate vibration at the specific level shall be verified by a qualified engineer.

Property owner or
its designee in
coordination with
a qualified
engineer
Prior to
demolition or
construction
activities
City of Palo Alto
Planning &
Development
Services
Department

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Attachment F: Consistency with North Ventura Coordinated Area Plan Goals North Ventura CAP Goals Development Agreement Alternative Housing and Land Use: Add to the City’s supply
of multifamily housing, including market rate,
affordable, “missing middle,” and senior housing
in a walkable, mixed use, transit‐accessible
neighborhood, with retail and commercial
services and possibly start up space, open space,
and possibly arts and entertainment uses.

The project adds up to 149 units to the City’s
housing supply including 74 market rate units as
well as one acre and funding to support a 75-unit
affordable housing project on the City dedication
land. The project also provides 2.25 acres of open
space adjacent Matadero Creek.

Transit, Pedestrian and Bicycle Connections:

Create and enhance well‐defined connections to
transit, pedestrian, and bicycle facilities, including
connections to the Caltrain station, Park
Boulevard and El Camino Real.

The project creates an enhanced bikeway
connection between Park Boulevard and portage
Avenue, consistent with the Bicycle and
Pedestrian Transportation Plan and Countywide
Trail Plan.

Connected Street Grid: Create a connected street
grid, filling in sidewalk gaps and street
connections to California Avenue, the Caltrain
Station, and El Camino Real where appropriate.

The project would provide a private street
between Portage Avenue and Park Boulevard.

However, a connection (parking lot) exist there
today. The change may allow for vehicular traffic
to cut through; however, cut through traffic is not
anticipated given that there are other options
already connecting El Camino Real and Park
Boulevard that would be more convenient for
surrounding uses.

Community Facilities and Infrastructure:

Carefully align and integrate development of new
community facilities and infrastructure with
private development, recognizing both the
community’s needs and that such investments
can increase the cost of housing.

The project includes community facilities,
including a public park and a retail/public space
that will provide public access to view the
monitor roofs.

Balance of Community Interests: Balance
community‐wide objectives with the interests of
neighborhood residents and minimize
displacement of existing residents and small
businesses.

The project replaces vacant retail space with
housing and a small retail/public space for
viewing the monitor roofs. It does not displace
any small businesses. Although research and
development uses were not encouraged to
remain at this site in accordance with the NVCAP
process, the retention of existing uses would
allow for other community benefits identified
throughout the process, including a public park
and housing.

Urban Design, Design Guidelines and
Neighborhood Fabric: Develop human‐scale
urban design strategies, and design guidelines
that strengthen and support the neighborhood
fabric. Infill development will respect the scale
and character of the surrounding residential
neighborhood. Include transition zones to
surrounding neighborhoods.

The project proposes to retain existing buildings
(a portion of the cannery, Ash office building and
Audi building) and to construct 35-foot tall
townhomes. The proposed height and multi-
family use aligns with existing surrounding R&D,
retail-like and residential uses.

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Attachment H - NVCAP
Goals Consistency
Analysis

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Sustainability and the Environment Protect and
enhance the environment, while addressing the
principles of sustainability.

The new housing project building will be all
electric and will comply with GB-1 plus Tier 2
requirements. Any modifications to the cannery
that qualify as a substantial improvement would
require upgrades to meet the new green building
code. The applicant is looking to design, if
feasible, a net zero cannery building in
accordance with comments from the Council and
commissioners.

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Attachment H - NVCAP
Goals Consistency
Analysis

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ATTACHMENT G

ZONING COMPARISON TABLE
22PLN-00287
(bold indicates non-compliance)
Table 1: 200-Portage/3040-3200 Park Boulevard (Townhomes) COMPARISON WITH CHAPTER 18.13 (RM-30 DISTRICT)
Regulation Required Proposed
Minimum/Maximum Site Area,
Width and Depth
8,500 sf area, 70-foot width, 100-foot
depth
~300 X ~590 (3.92 ac gross
[170,755]; 2.447 ac net
[106,591 sf])
Minimum Front Yard (Olive
Avenue)
(2) 20 feet 28 feet
Rear Yard 10 feet 60 feet
Interior Side Yard 6 feet 15 feet (adjacent
residential)
43 feet to new property
line between townhomes
and cannery building
Street Side Yard 16 feet 10 to 16 feet (10 at
narrowest point)
Max. Building Height 35 feet 32 foot, 10 inches
Side Yard Daylight Plane 10 feet at interior side lot line then 45- degree angle
Complies
Rear Yard Daylight Plane 10 feet at rear setback line then 45- degree angle
Complies
Max. Site Coverage 40% (68,302) 36%
Max. Total Floor Area Ratio 0.6:1 (63,955 sf) 1.49:1 (159,949 sf)* Minimum Site Open Space 30% (51,226 sf) 20% (34,663 sf) Minimum Usable Open Space 150 sf per unit (11,100 sf) 177 sf/du min (12,131 sf) Minimum Common Open Space 75 sf per unit (5,550 sf) 86 sf/du min (6,339 sf) Minimum Private Open Space 50 sf per unit (3,700 sf) 92 sf/du min (6,792 sf) *Net lot area is used for the calculation of floor area and excludes the private streets and creek easements Table 1A: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking) for Multi-family Residential
Type Required Proposed
Vehicle Parking 2 spaces per unit, at least one covered 2x74 units=148 spaces required
148 spaces covered (2 each for 74
units)
37 uncovered spaces
Total provided: 185 spaces
Bicycle Parking 1 long term space per unit and 1 short term space per 10 units
74 long term spaces provided in
private garages;
Item 7
Attachment I - Zoning
Consistency Analysis
Table

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1 x 74 = 74 long-term spaces

0.1 x 74 = 7 short-term spaces
24 short term spaces
Table 2: 340-404 Portage Avenue (Cannery Building)
COMPARISON WITH CHAPTER 18.16 (CS DISTRICT)
Regulation Required Existing Proposed
Minimum Site Area,
width and depth
8,500 sf area, 70-foot width,
100 foot depth
~880 feet x ~640 feet
~539,035 sf (12.37
acres)
~590 feet X ~420 feet
(irregular; 6.3 acres)
Minimum Front Yard 0-10 feet to create an 8-12
foot effective sidewalk
width (1), (2), (8)
~20 feet (Park
Boulevard)
None (Alley between
Acacia and Portage)*
Rear Yard None None (Alley between
Acacia and Portage)
~15 feet (abutting new
townhome parcel)
Interior Side Yard None 10 to 25 feet (adjacent
residences to new parking
garage)
60 feet (south of Street B
on south side of newly
created parcel)
Street Side Yard None Not applicable Not applicable
Min. yard for lot lines
abutting or opposite
residential districts or
residential PC
districts
10 feet (2) 32 feet 10.5 feet
Build-to-lines 50% of frontage built to
setback
33% of side street built to
setback(7)
None (Park Boulevard) Cannery building built to
front setback (Alley
between Acacia and
Portage)
Side street is not
applicable
Special Setback 24 feet – see Chapter 20.08
& zoning maps
Not Applicable Not Applicable
Max. Site Coverage None Unclear 49.7%
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Max. Building Height 35 ft within 150 ft. of a
residential district (other
than an RM-40 or PC zone)
abutting or located within
50 feet of the site
~35 feet; ten inches to
top of existing monitor
roofs; ~21 feet, two
inches to top of
existing main roof of
cannery building
22 feet, 10 inches to top of
stair tower
14 foot, six inches to top of
railing around the parking
garage
~No change to cannery
building roof heights
Max. Floor Area Ratio
(FAR)

0.4:1 (109,771 sf)

18.18.060(e)

0.47 (251,619 sf on a
539,035 sf parcel)

0.6:1 (164,656.8 sf)*
Daylight Plane for lot
lines abutting one or
more residential
zone districts other
than an RM-40 or PC
Zone
None (6) complies Complies
*Note: compliance would require further modifications to existing historic cannery building. **Parking garage does not constitute floor area as parking is exempt from floor area in accordance with Chapter 18.04 of the municipal code. This number reflects existing cannery square footage but the ratio is based on dedication of a portion of the parcel to the City; therefore the resulting parcel would exceed the floor area ratio allowed under the zoning ordinance and Comprehensive Plan.

Table 2A: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking) for Research and Development and Retail
Type Required Proposed
Vehicle Parking 1 space per 250 sf for R&D (x142,744 sf)= 570 spaces 1 space per 200 sf for retail (x2,600 sf)=13 spaces
2 loading spaces for (100,000-199,999 sf)= 2 spaces
Total required: 583 spaces
Total loading required: 2 spaces
Parking garage:330 spaces
Other uncovered spaces:
89 spaces
Total spaces provided:
403 spaces
Total loading provided: 2
spaces
Bicycle Parking 1 space per 2,500 sf for R&D; 80% LT; 20% ST (x142,744 sf)=57 spaces (46 spaces LT; 10 spaces ST)
1 space per 2,000 sf for retail; 20% LT; 80% ST (x2600
sf)=1 ST space
Total required: 46 Long term(LT); 11 Short term (ST)
49 spaces (37 existing; 12
new) Long term; 20 ST
Table 3: 3250 Park Boulevard (Audi)
COMPARISON WITH CHAPTER 18.16 (CS DISTRICT)
Regulation Required Existing Proposed
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Minimum Site Area,
width and depth
8,500 sf area, 70 foot width,
100 foot depth
539,035 (12.37 acres) 142 feet x ~470 feet
(irregular); 0.773 acres
gross lot; 0.628 acres net
lot
Minimum Front Yard 0-10 feet to create an 8-12
foot effective sidewalk
width (1), (2), (8)~
31 feet 31 feet
Rear Yard None ~380 feet (to previous
parcel boundary)
10 feet to newly created
lot line abutting new City
parcel
Interior Side Yard None 10 feet eastern
property line; ~680 feet
to existing property
line on west side of
existing parcel
10 feet to eastern property
line; 49’ 6” feet to newly
created parcel boundary
Street Side Yard None Not applicable Not applicable
Min. yard for lot lines
abutting or opposite
residential districts or
residential PC
districts
10 feet (2) Not Applicable Not Applicable
Build-to-lines 50% of frontage built to
setback
33% of side street built to
setback(7)
None built to frontage;
side street is not
applicable
No change (none built to
frontage; side street not
applicable)
Special Setback 24 feet – see Chapter 20.08
& zoning maps
Not Applicable Not Applicable
Max. Site Coverage None Unclear (part of larger
parcel)

35.1%
Max. Building Height 35 ft within 150 ft. of a
residential district (other
than an RM-40 or PC zone)
abutting or located within
50 feet of the site
Single story No Change
Max. Floor Area Ratio
(FAR)

0.4:1 (12,841 sf based on
32,103 sf lot)
Unclear (part of larger
parcel)
No Change to building;
based on new parcel size
the FAR for this building
will be 0.37:1 (11,762 sf)
Daylight Plane for lot
lines abutting one or
more residential
zone districts other
than an RM-40 or PC
Zone
None (6) Not Applicable Not Applicable
Table 3A: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking) for Research and Development Use at Audi Building
Type Required Proposed
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Loading: one space per 10,000-100,000 sf = 1 space Total loading provided: 1 Bicycle Parking 1 space per 2,500 sf for R&D; 80% LT; 20% ST (X11,762 sf)=5 spaces (4 spaces LT; 1 space LT)
Unclear
3201-3225 Ash (Office)
Table 4: COMPARISON WITH CHAPTER 18.16 (CS DISTRICT)
Regulation Required Existing Proposed
Minimum Site Area,
width and depth
8,500 sf area, 70 foot
width, 100 foot depth
539,035 (12.37 acres) ~91x~200 feet; 0.421 acres
(18,338 sf)
Minimum Front Yard 0-10 feet to create an 8-12
foot effective sidewalk
width (1), (2), (8)
~19 feet 21’10” feet (no change)
Rear Yard None ~690 feet (out to Park
boulevard)
26’ 5” (to new parcel
boundary)
Interior Side Yard None ~20 feet on east side 9’6” on west side; 24’ 8” feet on east side (no
change)
Street Side Yard None Not Applicable Not Applicable
Min. yard for lot lines
abutting or opposite
residential districts or
residential PC districts
10 feet (2) Not Applicable Not Applicable
Build-to-lines 50% of frontage built to
setback, 33% of side street
built to setback(7)
None None (no change)
Special Setback 24 feet – see Chapter 20.08
& zoning maps
Not Applicable Not Applicable
Max. Site Coverage None Unclear (based on
larger parcel)

26.5%
Max. Building Height 35 ft within 150 ft. of a
residential district (other
than an RM-40 or PC zone)
abutting or located within
50 feet of the site
Single-story Single-story, 22’ (no
change)
Max. Floor Area Ratio
(FAR)

0.4:1 (7,335 sf based on
18,338 sf lot)
Unclear (based on
larger parcel)
.26: 1 (4707 sf)
Daylight Plane for lot
lines abutting one or
more residential zone
districts other than an
RM-40 or PC Zone
None (6) Not Applicable Not Applicable
Table 4A: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking) for Office
Type Required Proposed
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Vehicle Parking One space per 250 sf
4707 sf/250=18 spaces required
18 spaces would be
provided on the cannery
site
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340 Portage Avenue Research and
Development
Transportation Demand Management Plan
Prepared for:

City of Palo Alto on Behalf of The Sobrato Organization August 8, 2022
Hexagon Transportation Consultants, Inc.

Hexagon Office: 100 Century Center Court, Suite 501
San Jose, CA 95112
Hexagon Job Number: 22GB24
Phone: 408.971.6100
Client Name: The Sobrato Organization
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Table of Contents

1. Introduction ..................................................................................................................................... 1

2. Existing Transportation Facilities and Services ............................................................................... 5

3. Proposed TDM Measures ............................................................................................................... 9

4. TDM Implementation, Monitoring, and Reporting ......................................................................... 14

List of Tables
Table 1 Trip Generation Table ............................................................................................................ 4 Table 2 Existing Transit Services ........................................................................................................ 6 Table 3 TDM Measures and Responsibilites .................................................................................... 10 List of Figures
Figure 1 Project Site Location .............................................................................................................. 2 Figure 2 Site Plan ................................................................................................................................. 3 Figure 3 Existing Transit Services ........................................................................................................ 7 Figure 4 Exisiting Bicycle Facilities ...................................................................................................... 8

Appendices
Appendix A Santa Clara County VMT Evaluation Tool Report

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1. Introduction
This transportation demand management (TDM) plan has been prepared for the research and development project located at 340 Portage Avenue in Palo Alto, California. TDM is a combination of services, incentives, facilities, and actions that reduce single-occupant vehicle (SOV) trips to help relieve traffic congestion, parking demand, and air pollution problems. The purpose of this TDM plan is to propose effective and appropriate TDM measures that would satisfy the City’s requirement of a 15 percent reduction in vehicle trips.

Project Description
The project site is located on Portage Avenue between El Camino Real and Park Boulevard (see Figure 1). The project is an existing building that would be occupied with 143,000 square feet of research and development space. The project would provide 405 parking spaces and 48 bicycle parking spaces allocated to the building on site. The project site plan is shown on Figure 2.

Project Trip Generation and Trip Reduction Target
Trip generation resulting from the development is estimated using the trip rates published in the Institute of Transportation Engineers’ (ITE) Trip Generation Manual 11 th Edition (2021). Trips that would
be generated by the proposed project were estimated using the ITE trip rates for “Research and Development Center” (Land Use Code 760). The ITE Trip Generation Manual describes Research and Development Center as a facility or group of facilities devoted almost exclusively to research and development activities, and are typically used for projects such as this that include a combination of office and labortory space.

Based on the published trip rates, the project is expected to generate 147 trips during the AM peak hour and 140 trips during the PM peak hour (see Table 1). With the required minimum 15 percent trip reduction through TDM, the vehicle trips generated by the project should not exceed 125 trips during the AM peak hour and 119 trips during the PM peak hour.

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340 Portage Avenue TDM
Figure 2
Site Plan

PARK BOULEVARD

STREET B

STREET A

STREET C
BLDG 1
BLDG 2
BLDG 3
BLDG 4BLDG 5
BLDG 6
BLDG 7
BLDG 8
BLDG 12
BLDG 11
BLDG 10
BLDG 9

LAMBERT AVE

ASH STREET

PORTAGE AVE

BIRCH STREET
PARCEL 1

3.94 ACPARCEL 3

6.18 AC
PARCEL 5

0.77 AC
PARCEL 4

0.42 AC
PARCEL 2

3.25 AC
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Table 1
Trip Generation Table

TDM Goal
The TDM plan should reduce the peak hour trips by a minimum of 15 percent. The TDM plan will be monitored through employee surveys and driveway counts to determine if the peak hour trips are being reduced by 15 percent. Annual monitoring reports will be provided to the City for the first five years after occupancy and afterwards at the City’s request.

Land Use Size Units Rate1 Trips Rate1 In Out Trips Rate1 In Out Trips Proposed Uses
Research and Development2 143,000 s.f. 11.08 1,584 1.03 121 26 147 0.98 22 118 140 TDM Reduction (15%)3 (238) (18) (4) (22) (3) (18) (21)
Trip Generation Goal 1,346 103 22 125 19 100 119
Note: s.f. = square feet
Source: ITE Trip Generation Manual, 11th Edition 2021.
1 2
3 The project would be required to meet a 15 percent trip reduction set by the City of Palo Alto staff for this project.

Rate expressed in trips per 1,000 s.f. for Research and Development.

Daily PM Peak-HourAM Peak-Hour
Average rates used for Research and Development Center (Land Use 760).

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2. Existing Transportation Facilities and Services
Transportation facilities and services that support sustainable modes of transportation include buses and shuttles, commuter rail, and bicycle and pedestrian facilities. This chapter describes existing facilities and services near the project site that would support the TDM measures described in this plan.

Transit Services
Existing transit services in the project area are provided by the Santa Clara Valley Transportation Authority (VTA) and Caltrain. VTA operates bus and light-rail transit (LRT) services in Santa Clara County. The VTA bus routes in the project vicinity and the bus stops near the project site are summarized in Table 2 and shown on Figure 3.

Caltrain
Commuter rail service between San Francisco and Gilroy is provided by Caltrain. Caltrain provides service with approximately 30-minute headways during the weekday AM and PM commute hours to the California Avenue station, which is located approximately ½ mile north of the project site. The Palo Alto station is a stop for the Caltrain local and limited lines. Weekday service is provided from approximately 5:00 AM to 1:00 AM in the northbound directions and from approximately 6:00 AM to 1:45 AM in the southbound direction.

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Table 2
Existing Transit Services

Pedestrian and Bicycle Facilities
A network of sidewalks is present along the streets in the immediate vicinity of the project site, including Portage Avenue, El Camino Real, and Park Boulevard. Crosswalks are provided at El Camino Real/Portage Avenue and El Camino Real/Hansen Way near the project site. The surrounding area includes residential and commercial uses, and most of the streets include sidewalks that have good connectivity and provides pedestrians with safe routes to transit services and other points of interest in the project vicinity.

The existing bicycle facilities within the study area are listed below and shown on Figure 4. • Striped Class II bike lanes on Park Boulevard, Hansen Way, and Page Mill Road • Class III bike lanes on California Avenue, Bryant Street, Margarita Avenue and Park Boulevard from Lambert Avenue to Margarita Avenue
The City of Palo Alto 2030 Comprehensive Plan shows proposed bicycle facilities within the project vicinity. These locations are listed below and shown on Figure 4. • Class II bicycle lane on El Camino Real from Page Mill Road/Oregon Expressway to Maybell Avenue,
• Enhanced Class II bikeway on Portage Avenue, Hansen Way, and California Avenue • Class III shared arterial on Page Mill Road/Oregon Expressway from El Camino Real to St Francis Drive,
• Class III bicycle boulevard on Margarita Avenue,
• Class III shared arterial on Alma Street,
• Class I multi-use pathway on Matadero Canal,
Headways1
Route Route Description (minutes)
V
TA Bus Route
Frequent Rapid Route 522 Palo Alto Transit Center - Eastridge Transit Center 5:20 AM - 11:15 PM 30 El Camino Real and California Avenue 0. 5 mile Frequent Route 22 Palo Alto Transit Center - Eastridge
Transit Center 4:00 AM - 1:30 AM 30
El Camino Real and Portage Avenue
El Camino Real and Hansen Way
1,000 feet
1,300 feet
Caltrain
Caltrain Gilroy - San Francisco 5:00 AM - 1:45 AM 30 C alifornia Avenue Station 0.5 mile Notes:
1 Headways during weekday peak periods as of July 2022.

Weekday Hours
of Operation Nearby Bus Stops/Stations
Walking Distance to
Project Site
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Palo
Alto
82 Park Blvd
Ash St
El Camino Real
Oregon Expy
Bryant St
Emerson St
Ramona St
Olive Ave
Birch St
Grant Ave
South
Ct
Page Mill Rd
Acacia Ave
Lambert Ave
Sheridan
Ave
Fernando Ave
Margarit
a Ave
Orinda St
Sherman Ave
Han
sen Way Matadero Ave
High St
Chestnut Ave
Oregon Ave
Waverley St
Peppe
r Ave
Portage Av
e
S California Ave
Alma St
Colorado Ave
Birch St
High St
Ash St
Park Blvd
Ash
St
= Site Location
LEGEND
22 22
22 522
522
522
= Frequent Bus Route 22
= Rapid Bus 522
California
Avenue
Caltrain
Station
340 Portage Avenue TDM
Figure 3
Existing Transit Services
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Palo
Alto
82 Park Blvd
Ash St
El Camino Real
Oregon Expy
Bryant St
Emerson St
Ramona St
Olive Ave
Birch St
Grant Ave
South
Ct
Page Mill Rd
Acacia Ave
Lambert Ave
Sheridan
Ave
Fernando Ave
Margarit
a Ave
Orinda St
Sherman Ave
Han
sen Way
Matadero Ave
High St
Chestnut Ave
Oregon Ave
Waverley St
Peppe
r Ave
Portage Av
e
S California Ave
Alma St
Colorado Ave
Birch St
High St
Ash St
Park Blvd
Ash
St
California
Avenue
Caltrain
Station
= Site Location
LEGEND
= Proposed Class I Bike Path
= Proposed Class II Bike Lane
= Proposed Enhanced Class II Bikeway
= Existing Class III Bike Route
= Existing Class II Bike Lane
= Existing Class III Bike Boulevard
= Proposed Class III Bike Boulevard
= Proposed Class III Shared Arterial
340 Portage Avenue TDM
Figure 4
Existing Bicycle Facilities
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3. Potential TDM Measures
This chapter provides a menu of Transportation Demand Management (TDM) measures that the project will choose from to meet the 15% trip reduction requirement. These TDM measures include planning and design measures related to the attributes of the site location, site design, on-site amenities, and TDM programs. The TDM programs, including services, incentives, and actions, will encourage office employees to commute to work using alternatives to single-occupant vehicles. Table 3 presents a summary of the TDM measures in this plan and who would have primary responsibility for implementing each measure.

The project’s VMT reduction has been estimated by VTA’s Santa Clara Countywide VMT Evaluation Tool, which provides an indication of the likely effectiveness of various trip reduction strategies in various settings. After the project site has been occupied and the TDM Plan has been implemented, employee mode-share surveys and driveway counts will serve as monitoring tools to determine if the City’s goal of a 15 percent VMT reduction has been met. If not, then the TDM coordinator (appointed by the property manager) will be responsible for implementing additional measures.

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Table 3
TDM Measures and Responsibilites

Project Location
The project is located near to the California Avenue Caltrain station and near El Camino Real with frequent bus service. Bike lanes are present in the immediate vicinity of the project site. Thus, it is likely that transit and bicycling will be an option for employees.

TDM Coordinator
The project will appoint a TDM Coordinator who will be the primary contact with the City and will be responsible for implementing and managing the TDM plan. The TDM Coordinator will be a point of contact for employees/tenants when TDM-related questions arise and will be responsible for ensuring that employees are aware of all transportation options and how to fully utilize the TDM plan. The TDM Coordinator will provide the following services and functions to ensure the TDM plan runs smoothly:
• Provide transportation information brochures to new employees. • Provide trip planning assistance and/or ride-matching assistance to employees who are considering an alternative mode.
• Manage annual driveway counts and employee travel surveys. The results will be used to determine whether the implemented TDM measures are effective and whether new TDM measures should be implemented.

TDM Measure
Program Administration
Designating a Transportation Coordinator Property Manager Online Kiosk/TDM Information Board 1 Transportation Coordinator Transportation Information Packets Transportation Coordinator Trip Planning Assistance Transportation Coordinator
Program Monitoring and Reporting
Annual Employee Surveys Transportation Coordinator
Target Drive-alone Mode Share Monitoring Transportation Coordinator Transit Elements
Proximity to Transit Center Site Location
Transit Subsidy Employers/Tenants
Resources (schedules, route maps & other info) Transportation Coordinator Telecomutting/Flexible Work Schedule Employers
Bicycle Facilities
Bicycle Parking Building Developer
Showers, Changing Rooms, and Lockers Building developer Resources (bikeway maps & other info) Transportation Coordinator Parking Reduction Building developer
Notes:
1 The building developer will have initial responsibility for creating an online kiosk and appointing the Transportation Coordinator. After the building is occupied, the Transportation Coordinator will have ongoing responsibility for the online kiosk and various program elements.

Implementation Responsibility
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TDM Marketing and Alternative Transportation Information The project will provide transportation information brochures to all new employees/tenants and ensure that employees/tenants are aware of the programs available to them. This brochure will include information about transit maps/schedules (Caltrain and VTA), locations of bus stops and Caltrain stations, transit fare subsidies or transit passes to be provided by employers, guaranteed ride home service to be provided by employers, ride matching programs (511.org’s RideMatching service, peer-to- peer matching apps, such as Scoop and Waze), 511.org’s carpool/vanpool subsidy program, bike maps, and bicycle parking on-site.

Online Transportation Kiosk
A key element of this TDM plan is to set up an “online kiosk” with site specific information about the transportation resources available to employees/tenants. The kiosk will include information about transit maps/schedules (Caltrain and VTA) and locations of bus stops and Caltrain stations.

The TDM Coordinator will have responsibility for maintenance of the online kiosk with information regarding non-auto transportation alternatives. The online kiosk will include information about all the measures and services discussed in this Plan, and local bikeway maps and information about bike parking on site.

Rideshare Matching Services
One of the greatest impediments to carpool and vanpool formation can be finding suitable riders with similar work schedules, origins, and destinations. Facilitated rideshare matching can overcome this obstacle by enabling commuters who are interested in ridesharing to enter their travel preferences into a database and receive a list of potential rideshare partners. The success of these programs is largely determined by the number of participants and, in turn, the number of potential matches that can be made.

The TDM Coordinator will provide employees/tenants with information on 511.org’s ridematching service and other ridematching services. For example, ridematching assistance is available through a number of peer-to-peer matching programs, such as Scoop and Waze Carpool, which utilize mobile apps to match commuters.

Vanpool/Carpool Incentives
The TDM Coordinator will provide employees/tenants with information on 511.org’s carpool/vanpool subsidy program. The 511.org’s Carpool/Vanpool Program offers several incentive programs to encourage people to try carpooling and vanpooling. Most of these programs are designed to reward someone for forming or trying a carpool or vanpool and provide an award or subsidy after the first three to six months of use.

Transit Passes
Subsidized transit passes are an extremely effective means of encouraging employees to use transit rather than drive to work. Transit passes allow employees to save money and avoid the stress of driving during the commute periods.

The project could require future office tenants, as part of the lease agreement, to provide free transit passes (Caltrain and/or VTA) for their employees. There are a few ways to structure a financial incentive for transit. Employers can cover the total monthly cost of transit for those employees who take Item 7
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transit through a pre-tax benefit, or purchase transit passes themselves and distribute them to employees or offer a universal transit pass program.

Employers may consider universal transit pass programs in which an employer purchases a pass for all employees, regardless of whether they currently ride transit or not. These passes typically provide unlimited transit rides on local or regional transit providers for a low monthly fee; a fee that is lower than the individual cost to purchase a pass, since a bulk discount is given. Such programs can be more cost- effective option for employers to reducing vehicle trips as compared to purchasing individual passes.

It is likely that many of the employees taking public transit will take Caltrain to work; therefore, future tenants should consider the Caltrain universal transit pass program (Go Pass program). The Caltrain Go Pass is an annual pass purchased by a company for its employees. All eligible employees receive the Go Pass, whether they use it or not. The passes are purchased from Caltrain at a significant discount and provide all employees with free Caltrain travel between all zones, seven days a week.

Telecommute/Flexible Work Schedule Program
Offering employees the opportunity to work from home or travel outside the peak travel periods can help reduce the number of commute trips to and from the project site.

The project may include the following infrastructure to support its future tenants to implement an alternative work schedule:
• Heating, cooling, and ventilation systems for extended schedules • High-bandwidth internet connections to facilitate telecommuting Bicycle Facilities
Bicycle Parking
Providing bicycle parking encourages bicycle commuting and reduces vehicle trips and parking demand. Based on the Palo Alto Municipal Code, the project will provide one bicycle parking space per 3,000 square feet, which equates to 48 bicycle parking spaces.

Showers, Changing Rooms, and Lockers
The project may provide shower stalls, changing rooms, and lockers for employees to use after biking or walking to the office. Having the option to shower and change clothes in the building encourages employees to bike or walk to work. Employees who ride their bike a considerable distance to the Caltrain station nearest to their home may also take advantage of these facilities.

Bicycle Resources
The following resources are available to bicycle commuters through 511.org. These resources would be noted in the transportation information brochure, to make employees aware of them. • Free Bike Buddy matching
• Bicycle maps
• Bicycle safety tips
• Information about taking bikes on public transit
• Location and use of bike parking at transit stations
• Information on Bike to Work day
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• Links to bicycle organizations
Reduced Parking
The project will provide parking below the municipal code requirement. The project proposes 405 spaces, whereas the municipal code requires 572 spaces. Reduced parking encourages new development at higher densities and promotes greater use of alternate modes of transportation.

Estimated TDM Reduction
The Santa Clara Countywide Vehicle Miles Traveled (VMT) Evaluation Tool was used to calculate the trip reduction due to the TDM Program. This tool can calculate VMT reductions associated with certain TDM measures.

The VMT Tool provides an estimate of the amount by which a project’s location and land use characteristics, its site enhancements, and the measures taken to reduce commute trips will reduce VMT. Hexagon has applied the VMT Tool to the TDM Plan for the R&D development at 340 Portage Avenue. The project is in TAZ 517, where the home-based work VMT per worker according to the model is 17.16. The results indicate that the plan would reduce the project VMT to 14.54 work VMT per worker, which is shown in Appendix A. This is a 15 percent reduction in VMT. Therefore, the project is expected is achieve the 15 percent peak-hour vehicle trip reduction target requested by the City of Palo Alto.

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4. TDM Implementation, Monitoring, and Reporting
The purpose of this TDM plan is to reduce the vehicle trips generated by the project. The property manager will submit to the City an annual TDM monitoring report that identifies the TDM plan’s effectiveness at achieving the trip generation reduction.

Implementation
The project applicant along with the property manager/TDM Coordinator will be responsible for ensuring the TDM plan is implemented. In addition, all lease agreements will require tenants to participate in the TDM plan immediately upon occupancy. Lease agreements will describe the elements of this plan for which tenants have immediate or potential future responsibility.

Monitoring and Reporting
The purpose of monitoring and reporting the TDM plan is to ensure that the plan is successfully meeting the trip reduction requirement. The property manager/TDM Coordinator will work with an independent consultant to implement annual employee surveys and driveway counts and document the results in a TDM monitoring report. The property manager/TDM Coordinator will submit the TDM monitoring report to the City.

The initial TDM monitoring report for the project will be submitted two years after building occupancy.

Subsequent reports will be submitted annually. The property manager/TDM Coordinator and/or the consultant preparing the report will coordinate with City staff for any additional reporting requirements.

Employee Surveys
The property manager/TDM Coordinator will conduct an annual survey of all employees to determine the mode split among employees, whether the existing TDM measures are effective, and whether employees prefer different TDM measures.

Driveway Counts
Consistent with common traffic engineering data collection principles, trip generation will be monitored by means of driveway counts at the project’s access points. The counts will be conducted one day per year on a typical weekday (Tuesday, Wednesday, or Thursday) when schools are in session. The TDM Coordinator will work with an independent consultant to obtain traffic count data and to document the results in a TDM monitoring report.

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340 Portage Avenue TDM August 8, 2022

Page | 15
Annual Report
The results of the driveway counts and surveys will be reported to the City of Palo Alto annually during the first five years of building occupancy. The annual reports will detail the awareness of the TDM program, quantify the site trip generation, and calculate the mode split. Program enhancements could be developed based on the findings of the TDM monitoring report regarding the employee’s awareness and usage of current TDM program elements. After the first five years of the project, an annual report would be submitted to the City upon request.

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Appendix A
Santa Clara County VMT Evaluation Tool Report
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Santa Clara Countywide VMT Evaluation Tool - Version 2 - Report Project Details
Timestamp
of Analysis
July 07, 2022, 11:42:24 AM
Project
Name
340 Portage Avenue
Project
Description
The project proposes to redevelop
143,000 square feet of R&D space.

Project Location Map
Jurisdiction:

Palo Alto

APN TAZ
13238071 517
Analysis Details
Data Version VTA Countywide Model December
2019
Analysis
Methodology
Parcel Buffer Method
Baseline Year 2022
Project Land Use
Residential:

Single Family DU:

Multifamily DU:

Total DUs: 0
Non-Residential:

Office KSF:

Local Serving Retail KSF:

Industrial KSF: 143
Residential Affordability (percent of all
units):

Extremely Low Income: 0 %
Very Low Income: 0 %
Low Income: 0 %
Parking:

Motor Vehicle Parking: 415
Bicycle Parking: 58
Proximity to Transit Screening
Inside a transit priority area? Yes (Pass)
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Santa Clara Countywide VMT Evaluation Tool - Version 2 - Report Office Vehicle Miles Traveled (VMT) Screening Results
Land Use Type 1: Office
VMT Metric 1: Home-based Work VMT per Worker
VMT Baseline Description 1: Bay Area Regional Average
VMT Baseline Value 1: 15.33
VMT Threshold Description 1 / Threshold Value 1: 0% / 15.33 Land Use 1 has been Pre-Screened by the Local Jurisdiction: N/A Without Project With Project & Tier 1-3
VMT Reductions
With Project & All VMT
Reductions
Project Generated Vehicle
Miles Traveled (VMT) Rate

17.16 16.5 14.54
Low VMT Screening
Analysis
No (Fail) No (Fail) Yes (Pass)
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Santa Clara Countywide VMT Evaluation Tool - Version 2 - Report Tier 3 Parking
PK01 Limit Parking Supply
Minimum Parking Required by City Code: 572
Total Parking Spaces Available to
Employees:
415
Is the Surrounding Street Parking
Restricted?:

PK02 Provide Bike Facilities
Bicycle Parking: 58
Project End-of-trip Bike Facilities: Yes
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Santa Clara Countywide VMT Evaluation Tool - Version 2 - Report Tier 4 TDM Programs
TP04 CTR Marketing and Education
CTR Marketing/Education Percent
Expected Participants:
100 %
TP07 Subsidized Transit Program
Percent of Transit Subsidy: 100 %
TP08 Telecommuting and Alternative Work
Schedules
Telecommuting and Alternative Work
Schedule Type:
4/40
schedule
Alternative Work Schedule Percent
Participants:
25 %
TP13 Ride-Sharing Programs
Expected Percent of Ride-Sharing
Participants:
4 %
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MAY 09, 2023
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21'-0"
16'-0"
W.H.

Parking Space20-0" x 20'-0" Clr.RequiredGarage20-5" x 20'-1"Parking Space10-0" x 40'-0" Clr.Required T
T
T
Bath 38'-0" x 5'-0"W.H.

ENTRYUP UP Bedroom 310'-4" x 10'-6"
21'-0"ENTRY
Architecture + PlanningThe Leamington Building1814 Franklin StreetSuite 400Oakland, CA 94612510.272.2910 EX-2
3200 PARK BOULEVARD CITY REVIEW PASEO EXHIBITPALO ALTO, CA # 2020-0771 MAY 09, 2023 ktgy.com
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Attachment J: Comparison of Private Street Requirements by Jurisdiction City Garage Door-to-Garage
Door dimension
Building Face-to-Building Face
(2nd/3rd flr)
Palo Alto 32’ 26’
Cupertino 28’ 24’-6”
Menlo Park 28’ 23’-6”
Mountain View 28’ 24’
San Jose 28’ 21’
Santa Clara 33’ 28’
Sunnyvale 30’ 26’

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Comparison of Private
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Rincon Consultants, Inc.
449 15th Street, Suite 303
Oakland, California 94612
510-834-4455
May 15, 2023
Project No: 21-11331
Claire Raybould, AICP, Senior Planner
City of Palo Alto
250 Hamilton Avenue
Palo Alto, California 94301
Via email: [email protected]
Subject: Secretary of the Interior’s Standards Analysis Update 200 Portage Avenue Condominium Project, Palo Alto, California Dear Ms. Raybould:

Rincon Consultants, Inc. (Rincon) was retained by the City of Palo Alto (City) to conduct a historical resources impact analysis update for the project at 200 Portage Avenue, Palo Alto, California. Rincon previously prepared a Historical Resources Assessment and Impacts Finding Memorandum for the proposed project in February 2022. That analysis found the proposed project would result in a significant and unavoidable impact to historical resources, due to the demolition of approximately 40 percent of the existing warehouse building, which qualifies as a historical resource under the California Environmental Quality Act (CEQA). The project was found to be inconsistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties (Standards) due to the demolition and removal of distinctive and character-defining features that characterize the property. Pursuant to Section 15064.5(b)(3) of the CEQA Guidelines, projects which comply with the Standards are generally found to mitigate historical resource impacts to a less than significant level.

Rincon prepared a second memorandum in December 2022 analyzing the design from the proposed Development Agreement Alternative (Alternative 3 in the Environmental Impact Report prepared for the proposed project) and found that several elements, in addition to the proposed demolition of a large portion of the warehouse building, did not meet the Standards. For instance, several elements of the proposed new design included the removal of distinctive or character-defining features or proposed alterations that would detract from the building’s historic industrial character. Rincon provided recommendations for treatment that would bring the project more in compliance with the Standards.

This memorandum analyses the revised design prepared by the project applicant for the Development Agreement Alternative and considers how the proposed modifications conform to the Standards, including changes to the proposed window design and treatment of the site’s existing grade change.

Methods for the current assessment included review of the Historical Resources Evaluation (HRE) prepared by Page & Turnbull in February 2019, which established the basis for the property’s historical significance and its character-defining features and a review of revised Development Agreement Alternative project plans, prepared May 2, 2023.

The Rincon team included Architectural Historian JulieAnn Murphy, who served as primary author of this memorandum. Cultural Resources Director Steven Treffers and Principal Shannon Carmack provided oversight and assisted with the analysis. Ms. Murphy, Mr. Treffers, and Ms. Carmack meet the Secretary of the Interior’s Professional Qualification Standards (PQS) for architectural history and history (26 CFR Part 61).
www.rinconconsultants.com
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City of Palo Alto
200 Portage Avenue Condominium Project
Secretary of the Interior’s Standards Analysis
The following table outlines recommendations provided in the December 2022 memorandum with a review of response in the revised proposed plans.

December 2022 December 2022 Proposed Revision Updated SOIS Analysis Design Element SOIS Analysis Recommendations
Proposed
Demolition
Does not meet
Standard 1, 2, 5,
and 6
To conform with the Standards, the proposed design
should be updated to retain the portions of the historic building proposed for demolition.

Unchanged Does not meet Standard
1, 2, 5, and 6
Structural
Retrofit
Potential to not
meet Standard 2
and 6.

In order to conform with the Standards, care should be
taken to retain historic materials.

Unchanged
Unchanged
Potential to not meet
Standard 2 and 6.

New Storefronts, Entries, and Canopies
South Elevation Does not meet
Entries1
The extant former loading door, identified as a character- defining feature should be retained.

Does not meet Standard
2, 5, 6, or 9Standard 2, 5, 6,
or 9 New entries at the proposed amenity space addition should be revised to not overwhelm the historic portion of the building to be retained. The proposed use of
corrugated metal on the proposed amenity space should
be updated to a different, compatible material to clearly distinguish the original historic building and the proposed alteration.

Entries have been revised, but
remain largely the same as
previously proposed. Proposed use
of corrugated metal also remains
the same.

North Elevation
Entries
Does not meet
Standard 2 or 9
The proposed new entries should be reduced in scale,
and be pulled in at least one structural bay from each
end of the character-defining roofline in order to retain more of the building materials and the building’s spatial relationship.

The existing loading door should be retained and reused instead of introducing new entries in the same general
location.

Unchanged
Unchanged
Does not meet Standard
2 or 9
1 Note that updated plans have implemented a different cardinal reference than in previous plan sets. What was formerly referred to as the south elevation, for example, is now called the east elevation and so forth. www.rinconconsultants.com
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December 2022 December 2022 Proposed Revision Updated SOIS Analysis Design Element SOIS Analysis Recommendations
Canopies Meets the
Standards at new
entries
Does not meet
Standard 2 or 5
The proposed removal of existing character-defining shed Unchanged awnings should be retained instead of being replaced
with new canopies.

Meets the Standards at
new entries
Does not meet Standard
2 or 5
New Window Openings
North and
South
Elevations
Does not meet
Standard 2, 3, 5,
6, or 9
It is recommended that the north and south window
configuration be updated to no longer include the fixed windows that follow the slope of the roofline.

Though new openings are
proposed, window configuration
has been updated and more
closely aligns with the
configuration of existing historic
windows.

Does not meet Standard
2, 3, 5, 6, or 9
East Elevation
and Skylights
Meets the
Standards
No recommendation NA Meets the Standards
Meets the StandardsExisting
Window
Treatment
Meets the
Standards
In order to comply with Standards 2 and 5, original
windows should be retained where condition allows. If
windows are deteriorated beyond repair, they should be
replaced with windows in kind. New windows should
match the historic in configuration and profile and be
manufactured in an appropriate replacement material.

NA
Existing Exterior Meets the In order to comply with Standards 2 and 5, cladding material should be retained where condition allows. If it is deteriorated beyond repair, it should be replaced with material in kind and match the historic material in color and composition.

NA Meets the Standards
Cladding Standards
Material
Rooflines Does not meet
Standard 2, 5, 6,
and 9
The proposed design should be revised to retain the
varied rooflines. If structural updates are necessary to meet code requirements, the roof’s overall form should
be retained and replaced in kind.

Unchanged Does not meet Standard
2, 5, 6, and 9
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December 2022 December 2022 Proposed Revision Updated SOIS Analysis Design Element SOIS Analysis Recommendations
Loading
Platforms
Does not meet
Standard 2, 5, 6,
and 9
The revised design should be updated to retain more of
the loading platform, including the change in grade from the adjacent parking lot.

The revised design has been
updated to retain the existing
grade change from the adjacent
parking lot, but existing loading
platforms are still proposed to be
removed.

Does not meet Standard
2, 5, 6, and 9
New Construction
Townhouses Meet the
Standards
No recommendations NA Meet the Standards
Meets the StandardsGarage
Addition
Meets the
Standards
It is recommended that the proposed use of corrugated
metal on the garage addition be revised to a different, compatible material to make it readily distinguishable
from the historic building
Unchanged
NA = not applicable
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Conclusions
As detailed in previous memoranda, the proposed demolition of a large portion of the historic building is not consistent with the Standards. Similarly, several elements of the current design, as revised, still include the removal of distinctive or character-defining features on the portion of the building proposed to be retained, including the shed awnings, varied roof forms, and garage door openings. The grade change to the existing loading platforms is proposed to be retained, but the existing platforms are still proposed to be removed. Proposed alterations that detract from the building’s historic industrial character have been revised, including the slanted windows previously proposed on the north and south elevations. However, there are still elements in the revised design that detract from the building’s historical character, including the location and configuration of proposed storefronts and the introduction of new openings and entries. The proposed demolition under the revised plans would still result in the material impairment of the historic building and therefore a significant impact as defined in Section 15064.5(b) of the CEQA Guidelines. Should you have any questions or comments regarding this report, please do not hesitate to contact the undersigned at 925-326-1159 or at [email protected].

Sincerely,
Rincon Consultants, Inc.

JulieAnn Murphy, MSHP
Architectural Historian Project Manager Steven Treffers, MHP Architectural Historian Program Manager
Shannon Carmack
Principal
www.rinconconsultants.com
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Rincon Consultants, Inc.
4 4 9 1 5 t h S t r e e t , S u i t e 3 0 3
Oakland, California 94612
5 1 0 8 3 4 4 4 5 5 O F F I C E
i n f o @ r i n c o n c o n s u l t a n t s . c o m
w w w . r i n c o n c o n s u l t a n t s . c o m
December 14, 2022
Project No: 21-11331
Claire Raybould, AICP, Senior Planner
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
via email: [email protected]
Subject: Secretary of the Interior’s Standards Analysis Update – Revised 200 Portage Avenue Condominium Project, Palo Alto, California Dear Ms. Raybould:

Rincon Consultants, Inc. (Rincon) was retained by the City of Palo Alto (City) to conduct a historical resources impacts analysis for a project at 3200 Park Boulevard, Palo Alto, California. The proposed project involves the demolition of a portion of the existing commercial building at 200 Portage Avenue, originally built for the Bayside Canning Company beginning in 1918. The property, inclusive of the warehouse building and related office building located at 3201-3225 Ash Street, was evaluated in a Historical Resources Evaluation (HRE) by Page & Turnbull on behalf of the City of Palo Alto in February 2019 and recommended eligible for listing in the California Register of Historical Resources (CRHR) at the local level under Criterion 1 (Events) for its association with the canning industry in Santa Clara County.

Therefore, the property is considered a historical resource as defined in Section 15064.5(a) of the California Environmental Quality Act (CEQA) Guidelines. Rincon prepared a Historical Resources Assessment and Impacts Finding Memorandum for the proposed project in February 2022, and found that the proposed project, which included demolition of approximately 40 percent of the warehouse building would constitute material impairment to the historical resource, and would not meet the Secretary of the Interior’s Standards for the Treatment of Historic Properties (Standards). The memorandum further found that several elements of the treatment for the portion of the warehouse building proposed to be retained were inconsistent with the Standards due to the planned removal of distinctive and character-defining features that characterize the property (Attachment 1).

Rincon’s February 2022 memorandum prepared for the purposes of the Environmental Impact Report prepared for the 200 Portage Avenue Townhome Project (which included a 91-unit townhome development) analyzed impacts of that proposed project on the identified historical resource. This memorandum analyzes the proposed Development Agreement alternative, which includes further modifications to the cannery building as well as the addition of a parking garage at the rear of the property. This assessment considers how the proposed modifications under the Development Agreement Alternative conforms to the Standards and provides recommendations, where appropriate, on how the modified design can more successfully adhere to the Standards.1 Methods for the current assessment included a review of Development Agreement project plans as well as a memorandum 1 Pursuant to Section 15064.5(b)(3) of the CEQA Guidelines, projects that comply with the Standards are generally considered to mitigate impacts to historical resources to a less than significant level.

E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Item 7
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completed by the project applicant’s historic consultant, Architectural Resources Group (ARG) in July 2022, which provided guidelines for the treatment of the property intended to be incorporated into the Development Agreement for the property (Attachment 2). It also included review of a phasing plan the project applicant submitted to the city in December 2022 (Attachment 3). This review was also informed by guidance documents from National Park Service, including a series of documents published by the Technical Preservation Services division called “Interpreting the Secretary of the Interior’s Standards for Rehabilitation” (ITS).

The Rincon team included Architectural Historian JulieAnn Murphy, who served as primary author of this memorandum. Senior Architectural Historian and Program Manager Steven Treffers and Principal Shannon Carmack provided oversight and assisted with the analysis. Ms. Murphy, Mr. Treffers, and Ms.

Carmack meet the Secretary of the Interior’s Professional Qualification Standards (PQS) for architectural history and history (26 CFR Part 61).

Brief Project Description
As described in the February 2022 memo, the project site encompasses approximately 14.27 acres across four parcels (Assessor’s Parcel Numbers 132-38-071, 132-32-036, 132-32-042, and 132-32-043) that would be developed with 91 new condominium townhouse units and associated site improvements. To accommodate the proposed residential development, a portion of the historic warehouse building would be demolished. The portion of the warehouse building proposed to be retained would be updated for retail and Research and Development uses and updated to comply with the current building and green building codes, a requirement under state law and the City’s municipal code for substantial modification of a commercial building. Proposed improvements would include modifications to existing entries and windows, replacement of corrugated metal siding, new storefront windows and skylights, new canopy awnings at entries, and floorplan modifications at building’s southeast and northeast elevations for a new amenity space. The retained warehouse portion would be connected to a two-story parking garage addition at its north elevation.

Brief Property Background and Chronology
As described in the HRE prepared by Page & Turnbull, the oldest portions of the warehouse building were constructed in 1918 for the Bayside Canning Company, which was owned by Chinese immigrant and prominent canning mogul, Thomas Foon Chew. After Chew’s death, the cannery was subsequently purchased and operated for more than 20 years by the Sutter Packing Company, another fruit and vegetable cannery. The Sutter Packing Company significantly expanded the cannery building and its operations throughout the 1930s and 1940s as it prepared for and raced to meet the demands of World War II. The expansion projects included the construction of the extant office building at 3201-3225 Ash Street to the southeast of warehouse building. For a time, the cannery was the largest employer in the Mid-Peninsula, and when it closed in 1949, it was the largest employer in Palo Alto.

The property had a number of owners following Sutter Packing Company including the following:

Safeway (1946-1949); unknown (1949-1978); WSJ Properties (c. 1978-1998); Unknown (c.1998-2002); Robert Wheatley Properties (c. 2002-2010); and the Sobrato Organization (Present). A number of different tenants occupied the portion of the warehouse building proposed to be retained during the years following Sutter Packing’s closure including Basket Galleria, Inc., MaxiMart, and most recently Playground Global and Nauto. A portion of the building proposed to be retained as well as a portion of which would be demolished was last occupied by Fry’s Electronics.

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The period of significance of the property, including the warehouse building, begins in 1918, when canning operations began at the site under the Bayside Canning Company, and ends in 1949, when the Sutter Packing Company’s canning operations at the building ended.

Secretary of the Interior’s Standards
The Standards provide guidance on the preservation and protection of historic properties and make broad-brush recommendations for maintaining, repairing, and replacing historic materials, as well as designing new additions or making alterations. They cannot, in and of themselves, be used to make essential decisions about which features of a historic property should be saved and which might be changed. Rather, they provide philosophical consistency to the work.2 There are Standards for four distinct, but related, approaches to the treatment of historic properties: Preservation, Rehabilitation, Restoration, and Reconstruction. The Rehabilitation Standards are the appropriate treatment standards for this analysis because the proposed project involves the new use of a historic building. Furthermore, only Rehabilitation Standards allow alterations and the construction of new additions, if necessary for a historic building’s continued or new use.3
The Secretary of the Interior’s Standards for Rehabilitation state:

1. A property will be used as it was historically or be given a new use that requires minimal change to its distinctive materials, features, spaces, and spatial relationships.

2. The historic character of a property will be retained and preserved. The removal of distinctive materials or alteration of features, spaces, and spatial relationships that characterize a property will be avoided.

3. Each property will be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or elements from other historic properties, will not be undertaken.

4. Changes to a property that have acquired historic significance in their own right will be retained and preserved.

5. Distinctive materials, features, finishes, and construction techniques or examples of craftsmanship that characterize a property will be preserved.

6. Deteriorated historic features will be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature will match the old in design, color, texture, and, where possible, materials. Replacement of missing features will be substantiated by documentary and physical evidence.

7. Chemical or physical treatments, if appropriate, will be undertaken using the gentlest means possible. Treatments that cause damage to historic materials will not be used. 2 Anne E. Grimmer and Kay D. Weeks, “The Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings,” National Park Service, 2017, 3.
3 National Park Service, “The Secretary of the Interior’s Standards for the Treatment of Historic Properties:

Rehabilitation as a Treatment and Standards for Rehabilitation, https://www.nps.gov/articles/000/treatment- standards-rehabilitation.htm, access November 10, 2022.

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8. Archeological resources will be protected and preserved in place. If such resources must be disturbed, mitigation measures will be undertaken.

9. New additions, exterior alterations, or related new construction will not destroy historic materials, features, and spatial relationships that characterize the property. The new work shall be differentiated from the old and will be compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment.

10. New additions and adjacent or related new construction will be undertaken in a such a manner that, if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired.

Character-Defining Features
The intent of the Standards is to provide for the long-term preservation of a property’s significance through the preservation of its historic materials and features. These historic materials and features are commonly referred to as character-defining features and are indispensable in a historic property’s ability to convey the reasons for its historical significance.

The warehouse building at 200 Portage is significant for its association with the canning industry in Santa Clara County. As such, its character-defining features relate to its representation of its industrial canning history, and include the following, as identified in the HRE prepared by Page & Turnbull:
▪
▪
Form and massing



Long, linear massing
Composition of multiple smaller buildings
Primarily one story, double-height volumes with taller central cannery section Varied roofs and structures



Prominent paired monitor roofs
Arched roofs
Visible gable roofs
▪
▪
Exterior wall materials


Reinforced, board formed concrete
Corrugated metal cladding
Exterior cannery features



Concrete loading platforms
Cooling porch at rear of building
Exterior shed awnings with wood post-and-beam construction ▪
▪
Fenestration



Wood frame windows
Garage door openings
Wire glass skylights over former warehouses
Landscape features
 Preserved curved path of the removed railroad spur tracks, represented in the shape of parking lot pavement

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200 Portage Condominium Project
 Channel of Matadero Creek
▪ Interior features



Exposed wood truss ceilings
Wood and concrete post and beam construction
Concrete floors
To ensure a proposed project’s compliance with the Standards, a historic property’s character-defining features should be preserved as part of the final design. In rehabilitation, historic building materials and character-defining features are protected and maintained as they are in the Preservation Standards.

However, greater latitude is given in rehabilitation to replace extensively deteriorated, damaged, or missing features using the same or compatible substitute materials.

Secretary of the Interior’s Standards Analysis
The following presents an analysis of the proposed project’s modified design’s adherence to the applicable Rehabilitation Standards by proposed scope item.

Proposed Demolition
The Development Agreement Alternative proposes to demolish the eastern portion of the historic warehouse building, resulting in a loss of approximately 40 percent of the building, consistent with the 200 Portage Avenue (91 Unit) Townhome Project. As discussed in the February 2022 analysis, the demolition of the building would not be consistent with the Standards which recommends avoiding loss of historic materials through demolition and removal and encourages the retention of distinctive materials that characterize a property. The proposed demolition would cause a loss of several of the property’s character-defining features outlined above, including its form and massing and varied roof forms and structures. The modified design for the proposed project, similar to the Townhome Project, would still be inconsistent with Standard 1, 2, 5, and 6.

Structural Retrofit
In November 2022 the project applicant provided clarification to City staff that a portion of the building between the tenant space for Playground global and west of the monitor roofs may require further modifications than originally anticipated. The phasing plan reflects that this area would be rehabilitated.

However, the applicant has indicated that the extant roof would require complete reconstruction, discussed in more detail below, to accommodate the weight of required solar panels and HVAC equipment upgrades. To allow for the upgrades, the applicant would install an interior support to stabilize the exterior walls while this work is completed. The exterior walls are corrugated metal, much of which has deteriorated over time. The applicant is proposing a salvage study to determine whether any of the exterior material could be retained, or whether replacement with like material is necessary.

Ultimately, if the material must be replaced, these modifications may be more extensive than originally anticipated. Ultimately, these additional modifications necessary to accommodate structural upgrades, which could amount to demolition depending on how much of the exterior could actually be retained, and could potentially be inconsistent with Standard 2 and 6.

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New Storefronts, Entries and Canopies
The proposed modified design includes new storefront entries at the north and south elevations.

Storefront entries will be topped with flat, metal canopies at select locations on the north and south elevations.

South Elevation Entries
The building’s south elevation ground floor openings are proposed to be updated. Existing openings at the west end of the elevation will be retained, while all other existing openings are proposed to be removed. The HRE identified the south elevation as the primary, or most important, elevation.

The central portion of this elevation’s bays are proposed to receive five fully glazed storefront systems, two of which will feature single-entry glazed doors. One of the character-defining features identified for the building were the garage doors at former loading bays, one of which is present on the south elevation. As described in the National Park Service’s guidance document ITS Number 16: New Infill for Historic Loading Door Openings, retaining loading doors in buildings such as warehouses and other industrial and manufacturing buildings is important for maintaining the historic character of these structures.4 The current modified design, which proposes to remove the former loading entry does not meet Standard 2, 5, 6, or 9. In order to fully meet the Standards, the design should be refined to retain the existing openings, inclusive of the intact roll-up doors.

The final bays, below the monitor roof portion of the building are proposed to include two entries within a new amenity space that will be established by enclosing the area below the existing canopy at the west end of the elevation and include a one-story portion at the east end of the elevation. One portion of the proposed amenity space would extend for two stories, ending below the monitor roof portion of the building and feature a double-height storefront system and a paired door entry. It would extend to a one-story portion at the building’s corner and would feature a storefront system with a second, paired entry, and both would be clad in a new, corrugated exterior material.

Rehabilitation of buildings allows for additions and alterations for new uses, but encourages preservation or minimal change to primary elevations, as provided in NPS Preservation Brief 14: New Exterior Additions to Historic Buildings: Preservation Concerns.5 When additions cannot be added to a secondary elevation, additions and alterations to primary elevations should be designed to be compatible with the historic building and should not become the primary focus. This can be achieved by being designed in the appropriate scale and should be visually distinguishable from the historic building.

The alterations for the proposed new amenity space at the south elevation do not meet Standard 9. The proposed change materially alters the remaining historic elevation. The modified design should be revised to not include a substantial alteration to the primary elevation. It should not obscure the historic building proposed to be retained. Additionally, and as noted in the HRE, the building’s corrugated metal exterior is a character-defining feature. It is recommended that the proposed use of corrugated metal on the substantially altered portion of the building be revised to a different, compatible material to clearly distinguish the original historic building and the later modifications. 4 Kaaren R. Staveteig, National Park Service, Technical Preservation Services, ITS Number 2: New Infill for Historic Garage Openings, 1999.
5 Anne E. Grimmer and Kay D. Weeks, National Park Service, Preservation Brief 14: New Exterior Additions to Historic Buildings: Preservation Concerns, 2010.

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North Elevation Entries
The north elevation’s ground floor openings will be updated for the proposed new use. The existing paired and single door below the monitor roof portion of the building will be removed. The remaining paired entries to the west of the monitor roof portion of the building will also be removed, while the single entry, final paired entry, and what appear to be existing storefronts at the southernmost portion of the building will be retained.

New, fully glazed storefront systems with three entries will be installed in and area below monitor roofs at the first floor. The elevation will continue with three new storefront systems with full-height glazing at the first floor and a transom above. The final bay of the grouping will feature a central, paired entry.

The proposed design for the remainder of the elevation appears to be retain the existing configuration.

As described in NPS ITS Number 22: Adding New Entrances to Historic Buildings, in order to meet the Standards, new entrances should be simple in design, should not appear historic, should blend in with the historic façade, and should be modestly scaled.6 The proposed storefront entries below the monitor roof portions of the building would result in the removal of the corrugated exterior that characterizes the property. The installation of expanses of glazing in new openings would result in the loss of historic material and create visual access to the interior of the building that did not historically exist. The proposed openings do not meet Standard 2 or 9. In order to more successfully meet the Standards, proposed new entries at these locations should be reduced in scale, and be pulled in at least one structural bay from each end of the character-defining roofline in order to retain more of the historic materials the building’s spatial relationship.

Similarly, the large full-length glazing proposed at the remainder of the elevation do not meet Standard 2 or 9 and should be reconfigured. Current site conditions not reflected in the most current plan set show that an existing loading door opening is present in portion of the elevation. As discussed above, existing garage doors were identified as one of the building’s character-defining features related to its historic use as a cannery. In order to adhere to the Standards more closely, the design should be updated to retain and reuse the existing framed opening instead of introducing three new openings.

Canopies
The proposed metal canopies at new entries are simple in design, consistent with building’s historic industrial character and generally meet the Standards. However, the proposed removal of existing character-defining shed awnings with post and beam construction does not meet Standard 2 or 5. Shed awnings should be retained instead of being replaced with new canopies. Where shed canopies are deteriorated beyond repair, they should be replaced in kind instead of receiving a new canopy design.

New Window Openings
To accommodate the new use, several new window openings are proposed for the warehouse building at the north, south, and east elevation.
6 Anne Grimmer, Technical Preservation Services, National Park Service, ITS Number 22: Adding New Entrances to Historic Buildings, 2001.

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North and South Elevations
At the building’s north and south elevations, new windows are proposed at double-height portion of the warehouse, below the distinctive, character-defining monitor roofs. Windows at the north elevation will include a central, fixed widow, each flanked by fixed windows with sloped openings, following the shape of the roofline. Windows at the south elevation will mimic what is proposed at the north elevation on one bay and will include a double-height storefront glazing system at the adjacent bay.

While rehabilitating historic buildings for new uses occasionally requires creating new window openings, the proposed location, design, and materials have to be consistent with the historic character of the building in order to meet the Standards. The windows proposed for the north and south elevations are not consistent with the building’s historic, industrial character. As explained in NPS ITS Number 14: New Openings in Secondary Elevations or Introducing New Windows in Blank Walls, introducing new windows must not make a strong architectural statement as to radically change the appearance of the building or overwhelm the composition of the historic façade.7 The scale, number, and placement of proposed windows makes a strong architectural statement that is incompatible with the historic character of the simple, industrial building and is therefore inconsistent with Standards 2, 5, and 9. Furthermore, the proposed new window openings at the north and south elevations, would introduce an embellishment to an otherwise simple façade that is not substantiated by historical evidence. Per guidance in NPS ITS Number 38: Alterations without Historical Basis, when there is no record of the historic appearance of a building, the rehabilitation should take into consideration its historic use and remaining evidence to design a compatible new or replacement feature.8 One available photograph from the building’s period of significance (1918-1949) was uncovered by Page & Turnbull during the preparation of the HRE. That photograph of what appears to be building’s south elevation shows that the building’s historic window configuration included a punched window opening below the monitor roof and some band windows below (Figure 1). The modified window design for the double-height portions of the north and south elevations does not meet Standards 2, 3, 5, 6, or 9 for the reasons described above. It is recommended that the north and south window configuration be updated to no longer include the fixed windows that follow the slope of the roofline.
7 Kaaren R. Staveteig, National Park Service, Technical Preservation Services, ITS Number 14: New Openings in Secondary Elevations or Introducing New Windows in Blank Walls, 2000. 8 National Park Service, Technical Preservation Services, ITS Number 38: Alterations Without Historical Basis, 2006.

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Figure 1 1940 Image of Sutter Packing Plant
Source: Palo Alto Historical Association, Page & Turnbull HRE East Elevation Windows and Skylights
The modified design includes a series of punched openings along the building’s east elevation, on an area of the building that is currently obscured by an adjacent addition. It also proposes to include new skylight openings along the east and west slopes of the monitor roof portion of the building.

As described above, rehabilitating historic buildings for new uses may require inserting openings. Also, available historic documentation suggests that the east elevation likely had windows in the same location as generally proposed for the new windows. The proposed new window openings for the east elevation are, therefore, consistent with Standards 6 and 9. Similarly, the addition of skylights, proposed to be one structural bay from the building’s edge on each end is consistent with the Standards. Care should be taken, however, to choose a window that is slim in profile as to not detract from the distinctive roofline that characterizes this portion of the building.

Existing Window Treatment
The modified design plans indicate that windows at the building’s distinctive monitor roof will be replaced with new windows. In order to comply with Standards 2 and 5, original windows should be retained where condition allows. If windows are deteriorated beyond repair, they should be replaced with windows in kind. New windows should match the historic in configuration and profile and be manufactured in an appropriate replacement material.

Existing Exterior Cladding Treatment
The modified design plans indicate that the existing corrugated metal siding is proposed to be removed and replaced with new material where present. Similar to the replacement of existing windows, the historic exterior cladding material should be retained where condition allows in order to comply with Standards 2 and 5. If material is deteriorated beyond repair, it should be replaced with material in kind and should match the historic in color and composition.

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Rooflines
One of the character-defining features identified for the building was the varied roofs and structures.

The modified design proposes to significantly alter the roofline of the building adjacent to the monitor roof portion of the building and replace it with a flat roof.

As explained in NPS Preservation Brief 17: Architectural Character: Identifying the Visual Aspects of Historic Buildings as an Aid to Preserving Their Character, changes to a roofline can damage the visual character of a building and alter a feature that is crucial to understanding the character of a building.9 It is understood that some of the proposed changes to the roofline are intended to meet code requirements, including the installation of solar panels. Guidance from NPS provides that solar panels can be accommodated on many existing roof forms, so long as they are not visible from the right of way.10
The proposed treatment is not consistent with Standard 2, 5, 6 and 9. The removal of the historic roofline will result in the loss of historic material and the alteration of an important physical features of the building. The proposed design should be revised to retain the varied rooflines. If structural updates are necessary to meet code requirements, the roof’s overall form should be retained and replaced in kind.

Loading Platforms
The building’s loading platforms along the north elevation, which appear to have been used as part of the cannery’s cooling platform, were identified in the HRE as a character-defining feature. The modified design proposes to remove a large portion of the platform and replace it with a new covered amenity area at grade between the building and a proposed parking garage. The proposed treatment is not consistent with Standard 2, 5, 6, and 9. The removal of the loading platform will result in the loss of historic material and an element of the building critical to understanding its historic use. The revised design should be updated to retain more of the loading platform, including the change in grade from the adjacent parking lot.

New Construction
In order to accommodate the proposed new residential use, several elements of new construction are proposed for the site, including the addition of 12 townhouse buildings along east edge of the site, adjacent to the historic building and a two-story parking garage addition adjacent to and connect to the historic building’s north elevation.

Townhouse Buildings
Proposed new townhouse buildings will be constructed along the east and northeast side of the historic building and will be arranged in a grouping of 12 buildings in a grid of private streets, providing access to each building. Townhouse buildings will be three stories with a ground floor garage and have a combination of painted stucco, fiber cement, and wood-look horizontal siding exteriors with variations 9 Lee H. Nelson, National Park Service, Preservation Brief 17: Architectural Character: Identifying the Visual Aspects of Historic Buildings as an Aid to Preserving Their Character. 10 National Park Service, “Solar Panels on Historic Properties, https://www.nps.gov/orgs/1739/solar-panels-on- historic-properties.htm, accessed November 2022.

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in design application between proposed buildings. They will feature alternating bays and have flat roofs.

The addition of new construction within the boundaries of historic properties is possible, but needs to be built in a manner that protects the integrity of the historic building and the property’s setting, as provided for the in NPS’ Guidelines for Rehabilitating Historic Properties.11 In order to conform to the Standards, the new construction cannot alter the historic character of the property, and the historic function must be evident. The location of new construction should follow the setbacks of the historic building and avoid obscuring, damaging or destroying character-defining features of the building, and the massing size, scale, and features of new construction must be compatible with those of the historic building.

The proposed townhouses are along the historic building’s secondary elevations and will not obscure or interfere with the building’s primary, or south, elevation. Furthermore, the distinctive monitor roof of the historic building will remain visible from the right of way. Though the buildings introduce a new, residential use, the proposed exterior materials and simple design for the townhouses is generally consistent with the historic character of the property. At three stories, the new townhouse buildings are less massive than the historic building are consistent with the double-height volume of the historic building. Finally, the historic building would remain if the townhouses were later removed. The proposed new townhouse construction is, therefore, generally consistent with Standard 9 and 10.

Garage Addition
The two-story parking garage addition is proposed for the historic building’s secondary, or north, elevation. It will be two stories and connect to the historic building with a wood pergola that will be affixed to the adjacent new canopy proposed for this portion of the building’s elevation, thereby creating a new outdoor amenity space at grade. The garage will have a concrete structure, horizontal cable railings at the second story, and be clad in corrugated metal at select locations.

The proposed scale, location, and massing of the proposed garage is consistent with the Standards. It will not obscure the historic building’s primary elevation and generally proposes materials that are compatible with the historic building’s industrial character. As provided in Standard 9 and explained in NPS Preservation Brief 14: New Exterior Additions to Historic Buildings: Preservation Concerns, a new addition to a historic building should protect those visual qualities that made the building historic.12 As noted in the HRE, the building’s corrugated metal exterior is a character-defining feature. It is recommended that the proposed use of corrugated metal on the garage addition be revised to a different, compatible material to make it readily distinguishable from the historic building. The proposed new garage construction is consistent with Standard 9 and 10. 11 Grimmer and Weeks, 2017.
12 Grimmer and Weeks, 2010.

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Conclusions
As detailed above, the proposed demolition of a large portion of the historic building is not consistent with the Secretary of the Interior’s Standards for Rehabilitation. Similarly, several elements of the proposed new design include the removal of distinctive or character-defining features on the portion of the building proposed to be retained including the loading platforms, shed awnings with post and bean supports, varied roof forms, and garage door openings. In other instances, proposed alterations detract from the building’s historic industrial character, including the location and configuration of proposed storefronts, the introduction of new openings and entries, and changes to the proposed primary elevation. The proposed construction of the new garage and townhouse buildings are generally consistent with the Standards. Where project elements do not comply with the Standards, Rincon has provided recommendations as detailed above and in the attached table (Attachment 4). Although incorporation of these recommendations would bring the project more in compliance with the Standards, the proposed demolition would still result in the material impairment of the historic building and therefore a significant impact as defined in Section 15064.5(b) of the CEQA Guidelines. Should you have any questions or comments regarding this report, please do not hesitate to contact the undersigned at 925-326-1159 or at [email protected].

Sincerely,
Rincon Consultants, Inc.

JulieAnn Murphy, MSHP
Architectural Historian Project Manager Steven Treffers, MHP Architectural Historian Program Manager
Shannon Carmack
Principal
Attachments
Attachment 1 Historical Resources Assessment and Impacts Findings, Rincon Consultants, Inc., February 2022
Attachment 2 Historic Design Guidelines Memorandum, Architectural Resources Group, July 2022 Attachment 3 Applicant Phasing Plan
Attachment 4 Summary Table of Recommendations

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Attachment 1
Historical Resources Assessment and Impacts Findings
E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Item 7
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Rincon Consultants, Inc.
4 4 9 1 5 t h S t r e e t , S u i t e 3 0 3
Oakland, California 94612
5 1 0 8 3 4 4 4 5 5 O F F I C E
i n f o @ r i n c o n c o n s u l t a n t s . c o m
w w w . r i n c o n c o n s u l t a n t s . c o m
February 17, 2022
Project No. 21-11331
Claire Raybould, AICP, Senior Planner
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
via email: [email protected]
Subject: Historical Resources Assessment and Impacts Findings 200 Portage Avenue Condominium Project, Palo Alto, California Dear Ms. Raybould:

Rincon Consultants, Inc. (Rincon) was retained by the City of Palo Alto (City) to conduct a historical resources assessment and impacts finding for the proposed 200 Portage Avenue Condominium Project in Palo Alto, California. The proposed project would involve the demolition of a portion of the existing commercial building at 200 Portage Avenue and the commercial building at 3040 Park Boulevard, and the construction of 91 new condominium units distributed throughout 16 three-story buildings.

The current assessment was prepared to support to compliance with the California Environmental Quality Act (CEQA) and to identify potential project-related impacts to historical resources. A previous historical resources evaluation was prepared by Page & Turnbull in 2019 on behalf of the City, which concluded the former Bayside Canning Company canning/warehouse building (340 Portage Avenue)1 is eligible for listing in the California Register of Historical Resources (CRHR) at the local level under Criterion 1 (Events) for its association with the history of the canning industry in Santa Clara County (Attachment 1). Therefore, the building is considered historical resources as defined in Section 15064.5(a) of the CEQA Guidelines.2 To supplement the 2019 analysis, Rincon has completed a cultural resources records search, a field survey and historical resources evaluation, a review of project plans, and preparation of this memorandum to present the results.

The Rincon team included Architectural Historian JulieAnn Murphy, who conducted the site visit and served as primary author of this report, which addresses the potential impacts for the project and Architectural Historian James Williams who conducted additional archival research. Senior Architectural Historian and Program Manager Steven Treffers and Principal Shannon Carmack provided oversight and assisted with the analysis. Ms. Murphy, Mr. Williams, Mr. Treffers, and Ms. Carmack meet the Secretary of the Interior’s Professional Qualification Standards (PQS) for architectural history and history. 1 There are 15 addresses associated with the property. The proposed project, including the area of proposed development uses the address 200 Portage Avenue. The historic resources evaluation refers to the site, including the former canning/warehouse building and the associated office building as 340 Portage Avenue. Herein and for consistency, the historic canning/warehouse building will be referred to 340 Portage Avenue. 2 Page & Turnbull, Historic Resource Evaluation for 340 Portage Avenue, Prepared for City of Palo Alto, February 26, 2019.

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Project Location and Description
The project site encompasses approximately 14.27 acres across four parcels. The project site includes all of Assessor’s Parcel Numbers (APNs) 132-38-071, 132-32-036, 132-32-042, and 132-32-043 in the City of Palo Alto. The project site is roughly bounded by Park Boulevard to the north, Christopher Circle and Ash Street to the south, residences to the west, and commercial uses to the east.

The proposed townhome project would be located on the “area of proposed development” as indicated on Figure 1, which includes portion of the project site. The area of development encompasses approximately 4.86-acres and is generally bounded by Park Boulevard to the north, commercial development to the south, Olive Avenue and residences to the west, and Matadero Creek to the east.

The area of development includes all of APNs 132-32-036, 132-38-01, and portions of APNs 132-32-042 and 132-32-043.

The proposed project would involve a vesting tentative map to subdivide and merge portions of the four parcels into two parcels. On one of the new parcels (4.86 acres), the project would involve a condominium subdivision to create 91 new condominium units. The other parcel (9.41 acres) would include the remaining portions of the existing commercial building. The proposed townhome project would involve demolition of the portion of the existing commercial building at 200 Portage Avenue and the commercial building at 3040 Park Boulevard within the area of proposed development and construction of 91 new residential units within 16 three-story buildings (Figure 2).

The proposed project would also involve improvements to an existing portion of the on-site, two-story commercial building at 340 Portage Avenue. The area of improvements for the existing commercial building is shown on Figure 3. The improvements would involve architectural changes to add new skylights, new gable windows, corrugated siding, and other architectural details (Figure 4, Figure 5, and Figure 6).
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Figure 1 Project Location
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Figure 2 Proposed Townhome Project Site Plan
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Figure 3 Work Area for Improvements to Existing Building 5 Item 7
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Figure 4 Rendering of Proposed View Facing Northeast
Figure 5 Proposed North Elevation Design
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Figure 6 Proposed South Elevation Design
Methodology
The following sections identify the steps taken to inform analysis of the proposed project and its potential impacts. As discussed above, a previous historical resources evaluation was prepared in 2019 by Page & Turnbull, which concluded that the former Bayside Canning Company canning/warehouse building at 340 Portage Avenue, which is in the current project site, is eligible for listing in the CRHR.

That evaluation also confirmed an associated office building located at 3201-3225 Ash Street contributes to the significance of 340 Portage Avenue; however, this small office building is located outside the area of proposed development. The City, as the lead agency under CEQA, directed Rincon to rely on the previous historical resources eligibility findings to inform the impacts assessment presented below. In addition to these efforts, Rincon conducted background research, a site visit, and prepared a historical resources evaluation of another property within the area of proposed development at 3040 Park Boulevard, which had not been subject to previous evaluation.

The project site also contains the concrete-lined Matadero Creek and two one-story office buildings on the east side of the creek at 3250 Park Boulevard and 278 Lambert Avenue. Because these two properties are less than 45 years of age, they do not meet the age threshold generally triggering the need for historical resources evaluation per the guidelines of the California Office of Historic Preservation (OHP) and they were not recorded as part of this study (OHP 1995). This portion of Matadero Creek was lined with concrete in 1994, does not meet the age threshold for evaluation and the proposed project does not include any direct alterations to the creek (WRA 2020). The proposed development is also consistent with the surrounding urban environment and would not negatively affect the existing setting. Therefore, no impacts are anticipated to occur to Matadero Creek and it was not recorded or evaluated as part of this study.

Background Research
The following documents were referenced to inform the history of the 200 Portage Avenue site and its historical significance and to ensure an understanding of the project. ▪ Page & Turnbull, Inc. Historic Resource Evaluation for 340 Portage Avenue, prepared for the City of Palo Alto, February 26, 2019.
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▪ Page & Turnbull, Inc. Memo: NVCAP Windshield Survey and Preliminary Historic Resource Eligibility Analysis, April 11, 2019.
▪
▪
▪
KTGY Architecture and Planning. 200 Portage Avenue Townhomes, August 3, 2021.

The Sobrato Organization. 200 Portage Avenue, Palo Alto, CA 94306, June 16, 2021.

Historic aerial photos accessed via University of California, Santa Barbara Map & Imagery Lab and NETRonline.
▪
▪
▪
▪
Historic topographic maps accessed via United States Geological Survey.

Sanborn Fire Insurance Company Maps accessed digitally via Los Angeles Public Library.

Historical newspaper articles and advertisements accessed online at newspapers.com.

Historic permits, City of Palo Alto.

Site Visit
On September 15, 2021, Rincon Architectural Historian JulieAnn Murphy, MSHP conducted a site visit to the project site. The site visit included a detailed inspection of the buildings on the project site, which is approximately 14.27 acres and is comprised of four Santa Clara County Assessor’s parcels (132-38-071, 132-32-36, 132-32-42 and 132-32-43). The survey included a visual inspection of all built environment features of the former Bayside Canning Company to document any changes since its last evaluation and confirm that it retained integrity to for listing in the CRHR at the local level under Criterion 1 (Events) for its association with the history of the canning industry in Santa Clara County. Additionally, the site visit included the visual inspection of all other buildings within the project site including buildings, structures, and associated features to assess their overall condition and integrity and to identify and document any potential character-defining features. Ms. Murphy documented the field survey using field notes and digital photographs. To confirm the potential historical resources eligibility of the commercial building at 3040 Park Boulevard the building was recorded and evaluated for listing in the National Register of Historic Places (NRHP), CRHR, and local listing on California Department of Parks and Recreation (DPR) 523 forms, which is included in Attachment 2 and summarized below.

Historical Resources Identification Findings
As discussed above, the proposed project site contains four commercial buildings and a concrete-lined creek. Two of the commercial buildings at 3250 Park Boulevard and 278 Lambert Avenue are outside the area of proposed development and do not exceed 45 years of age. They therefore were exempted from further analysis. Similarly, Matadero Creek is also outside the area of proposed development and would not be directly or indirectly impacted by the project; it therefore was also exempted from further historical resources analysis. As previously described, the former canning/warehouse building at 340 Portage Avenue and the office building located at 3201-3225 Ash Street, were previously found eligible for listing in the CRHR at the local level under Criterion 1 (Events) for their association with the history of the canning industry in Santa Clara County and are considered historical resources for the purposes of CEQA. The property is within the proposed project site and are described in more detail below. The field survey and background research also identified one historic-era building, 3040 Park Boulevard, within the project boundary and the area of proposed development that was not previously evaluated and is proposed to be demolished under the project.
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Figure 7 Site Map
3040 Park Boulevard
The field survey of the project site identified one historic-era building within the project area that was not formerly evaluated. The building, 3040 Park Boulevard, is a one-story former auto garage building in the North Ventura neighborhood of Palo Alto, constructed in 1964. A full architectural description and additional historical information is presented in the attached DPR forms (Attachment 2).

Physical Description
The subject property consists of a one-story commercial building exhibiting no discernible architectural style. It is rectangular in plan, sits on a concrete foundation, and is capped with a flat roof with composition cladding. Its exterior consists alternately of stuccoed and bare structural concrete-block walls. Entrances are located on the north and east elevations and are accessed via two large vehicle entries with metal roll-up garage doors on the east and a standard-size wood-panel on the north.

Windows are nonoriginal fixed multi-pane vinyl sashes. A non-original gabled open-frame shelter is attached to the south elevation. The building is in good condition with no notable alterations other than the replacement windows and south-elevation shelter (Figure 8). 9 Item 7
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Figure 8 South Elevation of 3040 Park Boulevard, View North Site Development
The subject property was constructed as an auto service shop in 1964. Historical topographic maps and aerial photographs show that by the late 1940s, the property was an undeveloped piece of land situated between Park Boulevard and the corner of a railroad wye crossed, a location that defined the parcel’s roughly triangular shape. The surrounding area was largely developed for industrial and residential uses, though several lots were not built out until the 1950s and 1960s (NETROnline 1948; 1956; 1958; 1960).

The subject address’ earliest documentation, a newspaper advertisement published in 1965, identifies the property as Stan Tordeson General Tire, a dealer Gurley-Lord Tire Company automotive products. At the time, Stan Trodeson operated two such shops, the other located at 895 Emerson St. in Palo Alto (San Francisco Examiner 5/10/1965). Newspaper advertisements from 1966 indicate that Trodeson no longer owned the subject property by that time but continued to operate the Emerson Street location and had also opened an American Motors dealership at 623 Alma Street, Palo Alto (San Francisco Examiner 7/8/1966 and 11/7/1966). In addition to being a local business owner, Trodeson was involved in other business and civic ventures, including the founding of the members-only PALO Club and the construction of a Little League baseball diamond in Los Altos that was eventually named in his honor (San Francisco Examiner 12/7/1963).

The subject property has been subject to few changes. The railroad wye tracing the property’s east and west boundaries was removed by 1987 (NETROnline 1982; 1987). Historical aerial photographs taken between 1965 and 2002 depict an apparent ancillary building just southeast of the subject building, 10 Item 7
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which was removed circa 2004 (UCSB 1965; NETROnline 2002; 2004). Circa 2015, wall-mounted signage reading “PARK AUTOMOTIVE” was removed from the building and by 2017 was replaced with lettering reading “Functional Lifestyles,” signaling the property’s conversion from an automotive services shop to a commercial fitness center. Vinyl-sash replacement windows were installed around this time as part of the building’s conversion (Google Maps 2014; 2015; 2016; 2017). The gabled shelter was constructed adjacent to the south elevation circa 2019 and the wall-mounted signage replaced with the existing signage circa 2020.The subject property continues to operate as the Functional Lifestyles fitness center.

Background research, including a review of historical newspapers, city directories, and other sources, did not identify any additional information of consequence regarding the property or its former owners or occupants.

Previous Evaluations
In 2019, Page & Turnbull identified the subject property in a windshield survey as part of the Preliminary Findings of Historic Resource Eligibility in the North Ventura Coordinated Area Plan project, a planning area identified by the City of Palo Alto that is bounded by Page Mill Road, El Camino Real, Lambert Avenue, and the Caltrain tracks. Although not formally recorded and evaluated, the property was subject to preliminary research and recommended ineligible for listing in the NRHP and CRHR based on this evidence. It was also found not to be part of any historic district.

Historical Resources Evaluation
The property at 3040 Park Boulevard is not eligible for listing in the NRHP, CRHR, or as City of Palo Alto Historic Structure.

The property was constructed in the 1960s as part of Palo Alto’s post-World War II-era population boom. However, it was one of many numerous buildings constructed during this period to help serve a growing population and research for this evaluation did not find the property is singularly important in the context of Palo Alto’s postwar growth or in the context any other event significant to the history of the city, region, state, or nation. As such, the property is recommended ineligible under NRHP Criterion A and CRHR Criterion 1.

The person most closely associated with the property is Stan Troedson, a successful businessman and active community member. Although Troedson enjoyed some success in commerce and civic affairs, there is no evidence that his endeavors in these areas constitute significant contributions to the history of the city, region, state, or nation. Archival research also found no evidence that any subsequent owner or occupant of the property made historically significant contributions. Therefore, the property is recommended ineligible under NRHP Criterion B and CRHR Criterion 2.

Architecturally, the property is a commercial building bearing no discernible architectural style. It does not embody the distinctive characteristics of a type, period, or method of construction, or possess high artistic values. Although archival research did not identify the building’s designer, its simple, functionalistic design would not exemplify the work of any master architect. Therefore, the property is recommended ineligible for listing under NRHP Criterion C and CRHR Criterion 3.

A review of available evidence and records search results did not indicate that the property may yield important information about prehistory or history. The property is therefore recommended ineligible for listing under NRHP Criterion D and CRHR Criterion 4. The property is also not recommended eligible as a contributor to any existing or potential historic districts. 11 Item 7
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Based on the above reasoning, the property is also recommended ineligible designation locally as a Historic Structure. It is not identified with the lives of historic people or with important events in the city, state or nation (Criterion 1); is not particularly representative of an architectural style or way of life important to the city, state or nation (Criterion 2); is not an example of a type of building which was once common, but is now rare (Criterion 3); and is not connected with a business or use which was once common, but is now rare (Criterion 4). In addition, research conducted for this study did not find that the building’s architect or building itself was important (Criterion 5). Finally, the property does not possess elements demonstrating outstanding attention to architectural design, detail, materials or craftsmanship (Criterion 6).
340 Portage Avenue
Physical Description
The former cannery/warehouse building at 340 Portage Avenue is the result of an accretion of additions for use as a packing and warehouse facility and is comprised of approximately 10 sections that are attached to one another, with some earlier additions having been completely enveloped in later additions. The parcel also includes a c. 1930s former office building at the southeast corner of the of the site at 3201-3225 Ash Avenue. Since that time, the former cannery/warehouse facility served a number of commercial uses and is presently partially vacant. The former office building has been leased by other businesses. The buildings are in good condition.

Figure 9 South Elevation of the former canning/warehouse building at 340 Portage Avenue 12 Item 7
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Figure 10 Primary Elevation of the former office building at 3201-3225 Ash Avenue Site Development
As outlined in the historical resources evaluation prepared by Page & Turnbull, the site was largely undeveloped prior to the first decades of the twentieth century. It was first developed in April 1918 by Thomas Foon Chew, a Chinese immigrant and owner of the Bayside Canning Company in Alviso. Chew planned to, according to articles published in the local Daily Palo Alto newspaper, build a second canning plant on the site and construction began in June of that year. By the following year Chew was expanding his operations and added nineteen houses for workers south of the cannery, and a large warehouse was added. To the south of the preparing facility, there was a loading platform and small syrup room. Four small outbuildings, including a restroom and office, were located to the southeast of these buildings. A scale was situated along Portage Avenue, and an in-ground oil tank was located alongside the railroad spur. A separate one-story dwelling and small outbuilding were located to the north of the cannery, facing Third Street.

Over the next several decades, the canning complex continued to expand. Records of historic building permits at the Palo Alto Historical Association reveal that in 1929, the Sutter Packing Company, which by then operated the cannery although it continued to be owned by Thomas Foon Chew, had received a permit to build another warehouse on the site at 310 Portage Avenue. A permit to build yet another cannery building, this time at 300 Portage Avenue, was issued in 1937. Just three years later in 1940, the Sutter Packing Company received another permit on a warehouse expansion at 380 Portage Avenue; however, newspaper articles show that construction work at the site was much more extensive. In June 1940, The Palo Alto Times reported that the company was planning on improvements to the canning plant that would result in 50,000 square feet of additional storage and increase the plant’s capacity 25 to 30 percent.

The cannery continued to grow as production ramped up in response to World War II. In 1942, Sutter Packing Company was issued a permit to build a warehouse at 300 Portage Avenue. This building is likely the southernmost portion of the existing building that extends across Ash Street over the site of the last row of employee cabins. In 1945, additional improvements took place at the cannery. Work included:
▪ Building a 42.5 x 70-foot jam and jelly housing facility; 13 Item 7
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▪
▪
▪
▪
Converting a loading platform into an office building and laboratory near Second Street; Constructing of a shed over the loading platform near Third Street; Adding a one-story office building on Portage Avenue near First Street; and Repairing the roof.

In spite of decades of nearly constant activity and expansion of the operations at the cannery site, Sutter Packing Company went into decline after World War II and finally closed its doors in 1949. A portion the larger cannery complex on Lambert Avenue was initially leased to Coca-Cola to function as a bottling plant, but records do not confirm Coca-Cola’s presence at the subject property. By the 1960s, the former cannery had been subdivided into several smaller spaces, which were leased to a variety of tenants. In 1964, the Southern Pacific Railroad removed its spur tracks from the site. The same year, a portion of the building was occupied by Maximart, a large commercial store that sold home goods and appliances.

By 1978, Maximart had moved out, and the site was under the ownership of WSP Properties. Since that time, the buildings have been leased for a number of commercial uses, including a Fry’s Electronics which occupied a portion of the warehouse space until closing in 2019.

Historical Resources Evaluation
340 Portage Avenue and the associated office building were previously recorded and evaluated for historic significance for the City of Palo Alto by Page & Turnbull, Inc. and found eligible for listing in the CRHR. The site’s significance was described in the Page & Turnbull evaluation as follows:
340 Portage Avenue and the associated former office building to the southeast appear to be individually significant under Criterion 1 in association with historical events important to the history of Palo Alto. Agricultural industries, including fruit and vegetable canning, were once the dominant industries in Santa Clara County. The oldest portions of the cannery building, itself, were constructed in 1918 for the Bayside Canning Company, which was owned by Chinese immigrant and prominent canning mogul, Thomas Foon Chew. Under Chew, the Bayside Canning Company rose to become the third largest fruit and vegetable cannery in the world in the 1920s, behind only Libby and Del Monte.

After Chew’s death, the cannery was subsequently purchased and operated for more than twenty years by the Sutter Packing Company, another fruit and vegetable cannery. The Sutter Packing Company significantly expanded the cannery building and its operations throughout the 1930s and 1940s as it prepared for and raced to meet the demands of World War II. The expansion projects included the construction of the extant office building at 3201-3225 Ash Street to the southeast of cannery building at 340 Portage Avenue. For a time, the cannery was the largest employer in the Mid Peninsula, and when it closed in 1949, it was the largest employer in Palo Alto. The trajectory of canning operations at the plant —which began in the early twentieth century, peaked in the 1920s, increased production to meet the demands of World War II, and then quickly declined as residential development and new industries began to replace agricultural industries in the postwar period— corresponds closely to the broad pattern of the history of the canning industry in Santa Clara County.

The building is a rare surviving example of Palo Alto’s and Santa Clara County’s agricultural past.

As a result, the building at 340 Portage Avenue does appear to be individually significant at the local level under Criterion 1. The period of significance under this criterion begins in 1918, when canning operations began at the site under the Bayside Canning Company, and ends in 1949, when the Sutter Packing Company’s canning operations at the building ended. 14 Item 7
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Character-Defining Features Analysis
Page & Turnbull, Inc., in their historic resource evaluation, also assessed the character-defining features of 340 Portage Avenue, which are those physical features which collectively convey the significance of the property and is tied to its association with the history of canning in Santa Clara County (CRHR Criterion 1). The character-defining features therefore relate to its history as an operating canning facility and warehouse and are presented in Table 1.

Table 1 Character-Defining Features – 340 Portage
Form and Massing (long, linear massing; composition of
multiple smaller buildings; primarily one-story, double- height volumes with taller central cannery section)
Varied roof forms and structures (prominent paired
monitor roofs; arched roofs; visible gabled roofs)
Exterior wall materials (reinforced board-form concrete; corrugated metal cladding)
Exterior cannery features (concrete loading platforms;
cooling porch at rear of building; exterior shed awnings with wood post-and-beam construction)
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Fenestration (wood frame windows; garage door
openings; wire glass skylights over former warehouses)
Landscape features (preserved path of removed railroad
track, represented in the shape of the parking lot
pavement and following the channel of Matadero Creek)
Interior Features (exposed wood truss ceiling; wood and concrete post-and-beam construction)
Photo Source: Page & Turnbull, 2019
Rincon Consultants, Inc., 2021
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Project Impacts
As detailed above in the historical resources identification findings, the project site contains four commercial buildings and a concrete-lined creek. The existing buildings at the southeast corner of the site, 3250 Park Boulevard and 278 Lambert Avenue, have not reached and age of eligibility and, therefore, do not qualify as historical resources for the purposes of CEQA. Furthermore, both buildings are outside of the area of proposed development. Matadero Creek is also outside the area of proposed development. Furthermore, it was lined with concrete in 1994 and has not reached the age of eligibility to qualify as a historical resource. As detailed above, 3040 Park Boulevard is recommended ineligible for listing in the NRHP, CRHR, or local designation. As such, it does not qualify as a historical resource and its demolition would not result in a significant adverse impact as defined by Section 15064.5 of the CEQA Guidelines.
340 Portage Avenue and the associated office building with a listed address of 3201-3225 Ash Avenue have been found eligible for listing in the CRHR under Criterion 1 for significant associations with the canning industry in Santa Clara County; as such the property is considered a historical resource pursuant to Section 15064.5(a) of the CEQA Guidelines. To support the development of 91 new residential units within 16 three-story buildings, the project includes the demolition of the eastern portion of the existing warehouse building. In addition, the project would rehabilitate small portion of the building just east of the centerline of the former cannery/warehouse building. The remaining portions of the former cannery/warehouse building, as well as the associated office building 3201-3225 Ash Avenue are outside the area of proposed development and are not otherwise included in the proposed project actions.

Pursuant to Section 10564.5(b) of the CEQA guidelines a project may result in substantial adverse change in the significance of a historical resource if it causes physical demolition, destruction, relocation, or alteration of the resource or its immediate surroundings such that the significance of an historical resource would be materially impaired. Material impairment is defined as demolition or alteration “in an adverse manner [of] those characteristics of an historical resource that convey its historical significance and that justify its inclusion in, or eligibility for inclusion in, the [CRHR].”3 Additional guidance on assessing impacts to historical resources is defined in Section 15064.5(b)(3) of the CEQA Guidelines, states that impacts to historical resources are generally considered mitigated to a less than significant level when they meet the Secretary of the Interior’s Standards for the Treatment of Historic Properties (Secretary’s Standards) (Attachment 3). The Secretary’s Standards establish professional standards and provide guidance on the preservation and protection of historic properties.

The intent of the Secretary’s Standards is to provide for the long-term preservation of a property’s significance through the preservation of its historic materials and features. These historic materials and features are commonly referred to as character-defining features and are indispensable in a historic property’s ability to convey the reasons for its historical significance. The Bayside Canning Company’s character-defining features were assessed by Page & Turnbull in their historic resource evaluation, as outlined above. To ensure a proposed project’s compliance with the Secretary’s Standards, a historic property’s character-defining features should therefore be identified and preserved as part of the final design.

In consideration of impacts to the 340 Portage Avenue property, the most substantial impact would occur through the demolition of 89,639 square-feet of the eastern portion of the Bayside Canning Company canning/warehouse building, constituting a loss of approximately 40 percent of the building.

The proposed demolition would result in the removal of distinctive materials, the loss of several 3 CEQA Guidelines Section 15064.5[b][2][A].
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character-defining features, and would, therefore constitute material impairment to the historical resource. The proposed demolition would be in an adverse manner of those characteristics of the historical resource that convey its historical significance and justify its eligibility for listing in the CRHR.

Additionally, the proposed treatment of the building would not be consistent with the Secretary’s Standards which recommends avoiding loss of historic materials through demolition and removal and encourages the retention of distinctive materials that characterize a property. The proposed would cause a loss of several of the the property’s character-defining features outlined above, including its form and masing and varied roof forms and structures through the proposed demolition. Additionally, the treatment proposed for the portion of the building that is to remain and be rehabilitated for continued use also does not meet the Standards. That Standards provide that the removal of distinctive materials should be avoided, alterations should not destroy historic materials, and that deteriorated features should be repaired or replaced in kind, where necessary. The proposed project includes the removal of distinctive materials like the character-defining exterior cannery features such as the loading platforms and cooling porches. The proposed changes to the building’s fenestration, most notably the addition of new window openings and the alterations to the entrances on the north and south elevations also do not meet the Standards. The addition of the proposed aluminum canopies above the entries and the proposed addition to the warehouse’s south elevation are not compatible with the warehouse’s historic character and would obscure historic materials that characterize the property and is, therefore, inconsistent with the Standards.

Additionally, the proposed bisection of the canning/warehouse building would result in unknown and undefined treatment of a substantial portion of the building. The unidentified treatment of the remaining portion of the warehouse building could result in additional material impairment.

Furthermore, the proposed demolition of the portion of the building included in project site would impair the building’s physical characteristics that convey the property’s historical significance such that the historic resource would not retain sufficient integrity for listing.

The goals of rehabilitation are to make possible the compatible new use of a historic property while preserving those portions or features that convey its historical, cultural, or architectural values. The project, as proposed, would result in material impairment to the resource and would not preserve the building’s historical value. The proposed project would result in substantial changes to the historic canning/warehouse building and would destroy distinctive materials, features, and spatial relationships that define its historic character. The partial demolition of the building and the proposed exterior updates would result in the removal of distinctive building materials. Finally, the proposed new additions and adjacent construction are proposed in a manner that requires the demolition of part of the historic building. If the proposed new construction were removed in the future, the essential form and integrity of the historic building and its environment would be impaired and would not, therefore, meet the Standards. The proposed partial redevelopment of the warehouse building fails to meet the Standards for the reasons outlined above. The project as proposed would result in significant impact to a historical resource for the purposes of CEQA.

Recommendations
To inform the alternatives analysis for CEQA compliance and identify measures to mitigate potential impacts, Rincon has provided the following recommendations.

In order to meet the Standards, thereby avoiding a substantial adverse change in the significance of a historical resource, the project would have to be redesigned to avoid subdivision of the historic resources on separate parcels as well as the partial demolition of the historic resource at 340 Portage 18 Item 7
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Avenue. The buildings could be rehabilitated for a new use that would require minimal change to their distinctive features. For a successful rehabilitation, the design would have to retain the building’s character-defining features, as previously outlined.

The project may also be revised to mitigate the substantial adverse change. Mitigation of significant impacts must lessen or eliminate the physical impact the project will have on the historical resource.

Mitigation could be accomplished through the redesign of the project to eliminate the proposed partial demolition of the historic resource while accommodating the proposed development on the portion of the site that is not currently occupied by buildings.

Alternatively, the project could proceed largely as designed to retain more of the warehouse building’s character-defining features to continue to convey its historic context, in part. Revisions could include design updates that would more closely align with the Standards. The revised design could avoid the addition proposed for the south elevation and instead of introducing new storefront entries, reuse historic entries. It would also be more successful in aligning with the Standards if it retained the loading platforms and cooling porches instead of continuing the building elevations to grade and introducing aluminum canopies. The building would further comply with the Standards through avoiding adding aluminum frame windows in favor of wood or wood clad construction in the historic fenestration. The recommended changes, however, would not mitigate the impacts below a level of significance.

Another mitigation option is to carryout Historic American Building Survey (HABS) level documentation of the site. HABS documentation could include archival copies of historical building plans, if available and photos of all the buildings and site. Similar to the scope outlined above, site documentation would not mitigate the impacts below a level of significance.

The proposed project could be designed to include a permanent, high-quality on-site interpretive display in a publicly-accessible location, preferably near or within a portion of the retained warehouse building.

The display could focus on the property’s history, particularly the agricultural past of Santa Clara County and the canning operations of Bayside Canning Company. The interpretive display should be prepared by a professional exhibit designer and historian; historic information contained in Page & Turnbull’s HRE can serve as the basis for the interpretive display. The goal of the interpretive display would be to educate the public about the property’s historic themes and associations within broader cultural contexts. The interpretive design could incorporate elements of public art. The recommended mitigation, however, would not mitigate the impacts below a level of significance.

Conclusions
The field survey and archival research conducted for this study identified three properties over 45 years of age within the project area, the former Bayside Canning Company canning/warehouse building at 340 Portage Avenue, its associated office building at 3201-3225 Ash Street (APN 132-38-071), and a commercial building at 3040 Park Boulevard (APN 132-32-036). The project site also contains the concrete-lined Matadero Creek and two one-story office buildings on the east side of the creek at 3250 Park Boulevard and 278 Lambert Avenue, all of which were determined to not meet the age threshold generally triggering the need for historical resources evaluation were not recorded as part of this study.

The two other parcels included in the project do not contain buildings (APNs 132-32-042 and 132-32- 043). In 2019, the canning/warehouse building and its associated office building were determined eligible for listing in the CRHR at the local level under Criterion 1 (Events) for its association with the history of the canning industry in Santa Clara County. Therefore, the buildings are considered historical 19 Item 7
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resources as defined in Section 15064.5(a) of the CEQA Guidelines.4 As a part of this study, the building at 3040 Park Boulevard was evaluated for its potential historic significance and found to be ineligible for listing and is not considered a historical resource for the purposes of CEQA.

The proposed project involves the subdivision and merger of four existing parcels into two parcels – one for the development of 91 townhomes and a remainder lot that is not part of the proposed development. Work proposed on the project parcel includes the partial demolition of the canning/warehouse building and updates to the remaining portion of the building for use as common space. As detailed above, this impacts analysis finds that the project would result in the material impairment to a historical resource and result in a substantial adverse change in the significance of a resource. Furthermore, it does not comply with the Secretary’s Standards and as proposed and would result in a significant impact to a historical resource for the purposes of CEQA.

The recommendations above provide guidance for the project to meet the Standards thereby reducing the impacts to less than significant levels. Alternatively, it provides a suite of mitigation measures that would mitigate the project’s impacts to the historic resources, but would not mitigate said impacts to below a level of significance.

Should you have any questions or comments regarding this report, please do not hesitate to contact the undersigned at 925-326-1159 or at [email protected].

Sincerely,
Rincon Consultants, Inc.

JulieAnn Murphy, MSHP
Architectural Historian
Shannon Carmack
Principal/Senior Architectural Historian
Steven Treffers, M.H.P.

Senior Architectural Historian
References
California Office of Historic Preservation
1995 Instructions for Recording Historical Resources, March.

KTGY Architecture and Planning
2021 200 Portage Avenue Townhomes, August 3.
4 Page & Turnbull, Inc. Historic Resource Evaluation for 340 Portage Avenue, prepared for the City of Palo Alto, February 26, 2019. 20 Item 7
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Page & Turnbull
2019 Historic Resource Evaluation for 340 Portage Avenue, prepared for the City of Palo Alto, February 26.
2019 Memo: NVCAP Windshield Survey and Preliminary Historic Resource Eligibility Analysis, April 11.

The Sobrato Organization
2021 200 Portage Avenue, Palo Alto, CA 94306, June 16.

WRA Environmental Consultants
2020 Matadero Creek Renaturalization: Conceptual Alternative Analysis. Prepared for the City of Palo Alto, September.

Attachments
Attachment 1 Page & TurnbullHistoric Resource Evaluation for 340 Portage Avenue Attachment 1 DPR Forms for 3040 Park Boulevard
Attachment 2 Secretary of the Interior’s Standards
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Attachment 2
Historic Design Guidelines Memorandum
E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Item 7
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HISTORIC DESIGN GUIDELINES
340 Portage Avenue, Palo Alto
Revised, July 2022
Introduction
At the request of the Sobrato Organization, Architectural Resources Group (ARG) has prepared the following guidelines regarding the future treatment of the property at 340 Portage Avenue in Palo Alto, California. As documented in the Historic Resource Evaluation (HRE) that the City of Palo Alto had completed for the property in April 2019, 340 Portage Avenue is considered historically significant as the former home of the Bayside Canning Company and Sutter Canning Company, an association that extended from the original 1918 construction of portions of the property until Sutter’s departure in 1949. The property was not found to be architecturally significant. The purpose of the guidelines is to foster rehabilitation and redevelopment of the site in a manner that retains the property’s identified historic character and is in keeping with the Secretary of the Interior’s Standards for Rehabilitation. The guidelines are intended to ultimately be incorporated into the Development Agreement (DA) associated with the property.

To complete these guidelines, ARG conducted a site visit of the property on March 9, 2022 to note and photograph current features and conditions. ARG also met with representatives of the Sobrato Organization and project architect Architectural Technologies (ARC TEC) to gain a sense of the future redevelopment of the site, the design of which is still under development. The drawings and renderings that illustrate the guidelines were taken from materials that ARC TEC submitted to ARG in June 2022.

Sutter Packing Plant, 1940, looking northwest (Palo Alto Historical Society, 022‐050).

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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
Preliminary project rendering, south and east façades (ARC TEC, “340 Portage Avenue,” July 26, 2022).

Preliminary project rendering, east and north façades (ARC TEC, “340 Portage Avenue,” July 26, 2022). 2 Item 7
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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
Project Summary
The subject building extends southwesterly from Park Boulevard in the North Venture Coordinated Area Plan (NVCAP) area of Palo Alto. ARG’s understanding is that the future redevelopment of the property will generally consist of the following components:


200 Portage Avenue: The portion of the building closest to Park Boulevard will be removed, exposing the east elevation of the 340 Portage Avenue portion of the building. 340 Portage Avenue: The monitor roofed bays at the building’s east end will be retained and rehabilitated; the portion of the building to the west of those bays will be rebuilt within the existing footprint.
 380 Portage Avenue: The westernmost portion of the building, which is clad in board formed concrete and features bow truss roofs, is included in the current project site but currently includes no proposed exterior improvements.


3201-3225 Ash Street: No exterior improvements are proposed to this portion of the property.

New construction: Approximately 74 townhomes will be added to the eastern half of the project site, along Park Boulevard in place of 200 Portage Avenue and the parking lot to the north.

These historic design guidelines focus on the exterior treatment of the 340 Portage Avenue portion of the site, with special attention to the monitor roofed bays at the building’s eastern end, which are the most visually prominent historic features on the site.

Character‐defining Features
A character‐defining feature is an aspect of a building’s design, construction, or detail that is representative of the building’s function, type, or architectural style.1 Generally, character-defining features include specific building systems, architectural ornament, construction details, massing, materials, craftsmanship, site characteristics and landscaping within the period of significance. An understanding of a building’s character-defining features is a crucial step in developing a rehabilitation plan that is consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties by incorporating an appropriate level of restoration, rehabilitation, maintenance, and protection.

In April 2019, the City of Palo Alto commissioned Page & Turnbull to complete a Historic Resource Evaluation (HRE) for 340 Portage Avenue that identified the following character-defining features for the property:
 Form and massing
o
o
o
Long, linear massing
Composition of multiple smaller buildings
Primarily one-story, double-height volumes with taller central cannery section  Varied roof forms and structures
o
o
o
Prominent paired monitor roofs
Arched roofs
Visible gabled roofs
 Exterior wall materials
1 Nelson, Lee H. Architectural Character: Identifying the Visual Aspects of Historic Buildings As an Aid to Preserving Their Character. Washington, D.C: Technical Preservation Services, National Park Service, U.S. Dept. of the Interior, 1988, 1.
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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
o
o
Reinforced, board formed concrete
Corrugated metal cladding




Exterior cannery features
o
o
o
Concrete loading platforms
Cooling porch at rear of building
Exterior shed awnings with wood post-and-beam construction Fenestration
o
o
o
Wood frame windows
Garage door openings
Wire glass skylights over former warehouses
Landscape Features
o Preserved curved path of the removed railroad spur tracks, represented in shape of parking lot pavement
Channel of Matadero Creeko
Interior features
o
o
o
Exposed wood truss ceilings
Wood and concrete post and beam construction
Concrete floors
Careful consideration of these identified features informed the development of the following historic design guidelines.
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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
Historic Design Guidelines
In general, the approach to rehabilitating 340 Portage Avenue should maintain the building’s character- defining features to the extent feasible in maintaining and continuing the property’s office and research and development (R&D) uses. The following guidelines address specific aspects of the project design.

Height and Bulk
The building’s long, linear massing should be
maintained.

On the south elevation, new construction
should remain at or below the top of the
existing parapet height.

On the north elevation, where a new slightly
higher parapet is proposed, both the new
parapet and any new construction should
remain below the height of the outermost edge
of the monitor roofs.

Continuous lot frontage along the north and
south elevations should generally be
maintained, with possible small-scale
deviations to accommodate slightly recessed or
projecting entry bays.
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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
Roof Forms
The monitor roof forms should be maintained.

Other roofs should remain invisible behind the
parapet walls along the north and south
elevations.

New rooftop mechanical units should be kept
below the parapet line where feasible. Where
infeasible, rooftop mechanical units should
situated toward the center of building footprint
in order to minimize visibility from the public
right-of-way.

The bow truss roof forms in the western half of
the building should be retained.

Cladding
The following wall cladding materials are
encouraged as being compatible with the
historic character of the existing building: metal
panels, corrugated metal (painted or
unpainted), and metal screens. In addition,
board formed concrete is appropriate at the
westernmost portion of the building, which is
currently clad in board formed concrete.

The following wall cladding materials are
discouraged: wood, masonry, and ceramic tile.
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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
Fenestration
A window condition assessment should be
completed to identify the location and
condition of extant (1) wire glass skylights and
(2) clerestory monitor windows in the monitor
roof portion of the building. This assessment
should be completed with the assistance of one
or more professionals meeting the Secretary of
the Interior’s Professional Qualification
Standards in Historic Architecture. Historic
windows and skylights should be repaired if
feasible.

If the extant clerestory monitor windows are
too deteriorated to repair, or occupy less than
half of the extant window openings, new
windows that are similar in scale, profile and
appearance of the original windows should be
installed. Wood or metal/aluminum windows
that mimic the thickness and muntin pattern of
the historic wood windows is encouraged; use
of vinyl windows is discouraged.

New fenestration elsewhere on the building
(including the east elevation and the areas on
the north and south elevations immediately
below the monitor roofs) should be metal or
aluminum windows with simple surrounds,
befitting the industrial history of the property.

Entries and Canopies
New entries should consist of simple aluminum
storefront assemblies with full-height
sidelights. The entry to the retail space on the
south elevation should be similar in design to
entries elsewhere in the building.
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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
Canopies at the north and south elevations
should be thin and metal-clad, either
cantilevered out from the building or
supported from above by tension cables or
from below by simple metal brackets.

Retaining portions of the existing shed awnings
with post-and-beam construction should be
considered.

Interior
New interior construction should be configured
in such a manner that the original volume of
the roof monitor portion of the building is still
conveyed; wholly subdividing that portion of
the building into smaller spaces or introducing
intermediate floors should be avoided.

At the new retail space on the south elevation,
interior skylights should be incorporated to
afford views of the historic monitor roofs.

Lighting conditions in the retail space and at
the monitor roofs should be investigated to
ensure the visibility of the roof elements
through the skylights.
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340 Portage Avenue, Palo Alto
Historic Design Guidelines
Architectural Resources Group
Revised, July 2022
Public Exhibit
The site should incorporate a publicly accessible display featuring historic photos of the property and a description of its historical significance arrayed onto as many as four panels. The content of the panels could be adapted from the recently completed HRE.

This display panel, which should be composed of durable materials, should be developed with the assistance of one or more professionals meeting the Secretary of the Interior’s Professional Qualification Standards in Architectural History or History and experienced in creating such historical exhibits.

For ease of installation and maintenance, we recommend the display panel(s) be located inside the retail space at the south end of the monitor roof portion of the building. This could be supplemented by a commemorative plaque, placed on the building exterior, that indicates the property is the former home of the Bayside Caning Company and Sutter Canning Company. 9 Item 7
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Attachment 3
Applicant Phasing Plan
E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Item 7
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Attachment 4
Summary Table of Recommendations
E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Item 7
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Description
Area of DemolitionDemolish Existing Building
Electrical Equipment to be Removed
Electrical Equipment to Remain
Existing Building to Remain
R20 per Palo Alto Power
Structural Retrofit

EX BUILDING TOBE DEMOLISHED
Temporary Building TRANSFORMER TOREMAIN FORCONSTRUCTIONPURPOSES.NEW CMU FENCE TOMATCH EXISTING

EX TRANSFORMER TO BERELOCATED; ALLPLAYGROUND GLOBALELECTRICAL LOAD TO BESERVED HERE

EX TRANSFORMERTO REMAIN ONTEMPORARY BASIS

REMOVE EXTRANSFORMER

E E E EE E E E
PHASE A PERMITS: E E E E

1. PALO ALTO POWER FOR R20WORK INTERNALLY REROUTEELECTRICAL TO BOTHCABINETS

2. ENCROACHMENT PERMIT FROMPUBLIC WORKS
50'-0"

EXISTING BUILDINGTO REMAIN

3. BUILDING PERMIT FOR NEWELECTRIC SERVICE FORPLAYGROUND GLOBAL (380Portage)

STURCTURALRETROFIT FOREXISTING BUILDINGTO REMAIN

PERMANENTLY EXISTING BUILDINGTO REMAIN ONTEMPORARY BASIS

4. DEMOLITION PERMIT FORPARKING LOT AND BUILDING TOBE REMOVED (INCLUDING PARKBUILDING)5. 340 PORTAGE BUILDING PERMITWARM SHELL & STRUCTURALRETROFIT OF BUILDING TOREMAIN (ORANGE)

E E E E E E E E E E E E E E E E E E E E E E EE E E E E E E E E EE E E E E E E E E EE

6. TEMP POWER PERMIT FORCONSTRUCTION7. RECONSTUCTION OF CMUFENCE AT PROPERTY LINE NOV 2022
NM
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Description
Electrical Equipment to Remain
Existing Building to Remain
Garage Limits
R20 per Palo Alto Power (completed)
Temporary BuildingProposed Storm Drain MainProposed Sewer Main Proposed Water Main
TRANSFORMER TOREMAIN FORCONSTRUCTIONPURPOSES.

CONSTRUCTGARAGE

EX TRANSFORMERTO REMAIN ONTEMPORARY BASISBUILDING PERMIT FORNEW GARAGEPREVIOUSLY RELOCATED CONSTRUCTIONTRANSFORMER; ALLPLAYGROUND GLOBALELECTRICAL LOAD TO BESERVED HERE EE
INSTALL MAINLINEUTILITIESPHASE B PERMITS:1. BUILDING PERMIT - GARAGE2. ENCROACHMENT PERMITSFOR UTILITY CONNECTIONS EXISTING BUILDINGTO REMAINPERMANENTLY 340 PORTAGE EXISTING BUILDINGTO REMAIN ONTEMPORARY BASIS

E E E E E E E E E E E E E E E E E E E E E E EE E E E E E E E E EE E E E E E E E E EE

INSTALL MAINLINEUTILITIES
NOV 2022
NM
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DescriptionElectrical Equipment to Remain
Existing Building to Remain
New Electrical Equipment
Temporary Building
TI for 340 PortageProposed Storm Drain Main
Proposed Sewer Main
Proposed Water Main
TRANSFORMER TOREMAIN FORCONSTRUCTIONPURPOSES.

EX TRANSFORMERTO REMAIN ONTEMPORARY BASIS

FEED NEWTRANSFORMERFROM PARK
EE
PHASE C PERMITS:1. GRADING PERMIT FOR SITEWORK EXISTING BUILDINGTO REMAIN

2. TI FOR 340 PORTAGE
TI FOR 340PORTAGE

EXISTING BUILDINGTO REMAIN ON

PERMANENTLY TEMPORARY BASIS
26' WIDE AISLE ANDSITE WORK

E E E E E E E E E E E E E E E E E E E E E E EE E E E E E E E E EE E E E E E E E E

E BUILD OUT DRIVE AISLEAND ALL FINSIHED
E
SURFACE ELEMNTS.

NOV 2022
NM
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DescriptionElectrical Equipment to be Removed
Limits of DemolitionProposed Storm Drain Main
Proposed Sewer Main
Proposed Water Main

REMOVE TEMPORARYTRANSFORMERS
EE
PHASE D PERMITS:1. DEMOLITION PERMIT FORTEMP BUILDING DEMOLISHTEMPORARYBUILDING

2. UTILITY CONNECTIONS TO340 PORTAGE

EXISTING BUILDINGTO REMAINPERMANENTLY

3. GRADING PERMIT FOR TEMPBUILDING TO BEDEMOLISHED
CONNECT TO PREVIOUSLYINSTALLED MAINS WITHINPORTAGE AVE P.U.E.4. UPON CERTIFICATE OFOCCUPANCY FOR THEGARAGE AND TCO FOR 340PORTAGE, RECORD FINALMAP & MAKE ALL REQUIREDDEDICATIONS

E E E E E E E E E E E E E E E E E E E E E E EE E E E E E E E E EE E E E E E E E E EE
NOV 2022
NM
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DescriptionR20 per Palo Alto PowerProposed Storm Drain Main Proposed Sewer Main
Proposed Water Main
EE
PHASE E PERMITS:1. TOWNHOME PERMITS &CONSTRUCTION

E E E E E E E E E EE E E E E E E E E EE E E E E E E E E EE
NOV 2022
NM
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Table 1 Summary Table of RecommendationsDesign Element SOIS Analysis RecommendationsProposed Demolition Does not meet Standard 1,2, 5, and 6 To conform with the Standards, the proposed design should beupdated to retain the portions of the historic building proposedfor demolition.Structural Retrofit Potential to not meetStandard 2 and 6.

In order to conform with the Standards, care should be taken toretain historic materials.New Storefronts,Entries, and CanopiesSouth Elevation Entries Does not meet Standard 2,5, 6, or 9 The extant former loading door, identified as a character-definingfeature should be retained.New entries at the proposed amenity space addition should berevised to not overwhelm the historic portion of the building tobe retained. The proposed use of corrugated metal on theproposed amenity space should be updated to a different,compatible material to clearly distinguish the original historicbuilding and the proposed alteration.

North Elevation Entries Does not meet Standard 2or 9
The proposed new entries should be reduced in scale, and bepulled in at least one structural bay from each end of thecharacter-defining roofline in order to retain more of the buildingmaterials and the building’s spatial relationship.

The existing loading door should be retained and reused insteadof introducing new entries in the same general location.Canopies Meets the Standards atnew entries Does not meet Standard 2or 5
The proposed removal of existing character-defining shedawnings should be retained instead of being replaced with newcanopies.New Window OpeningsNorth and SouthElevations Does not meet Standard 2,3, 5, 6, or 9
It is recommended that the north and south windowconfiguration be updated to no longer include the fixed windowsthat follow the slope of the roofline.East Elevation andSkylights Meets the Standards
Meets the Standards
No recommendationIn order to comply with Standards 2 and 5, original windowsshould be retained where condition allows. If windows aredeteriorated beyond repair, they should be replaced withwindows in kind. New windows should match the historic inconfiguration and profile and be manufactured in an appropriatereplacement material.

Existing WindowTreatment
Existing ExteriorCladding Material
Meets the Standards In order to comply with Standards 2 and 5, cladding materialshould be retained where condition allows. If it is deterioratedbeyond repair, it should be replaced with material in kind andmatch the historic material in color and composition.

Rooflines Does not meet Standard 2,5, 6, and 9
The proposed design should be revised to retain the variedrooflines. If structural updates are necessary to meet coderequirements, the roof’s overall form should be retained andreplaced in kind.

The revised design should be updated to retain more of theloading platform, including the change in grade from the adjacentparking lot.

Loading Platforms Does not meet Standard 2,5, 6, and 9
E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Item 7
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City of Palo Alto200 Portage Condominium Project
New Construction
Townhouses
No recommendations
Meet the Standards
Meets the Standards
It is recommended that the proposed use of corrugated metal onthe garage addition be revised to a different, compatible materialto make it readily distinguishable from the historic building Garage Addition

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Dear City Council Members, Board Members, Commissioners, Mr. Lait, and Ms. Raybould:

Given that this development is one of largest in decades, we believe it is vital that the City Council, Board and Commission members, and City staff address critical problems with the project previously identified with the 3200 Park Boulevard/200 Portage (Fry's site). Some problems that the community pointed out before persist while new ones have emerged, causing us even greater concern.

In general, the project:
• was negotiated behind closed doors including economic considerations and site planning • destroys a major historic resource important to our cultural, business, and industrial legacies • is largely inconsistent with the NVCAP goals
• fails to provide a realistic timeframe and funding plan for the affordable housing • is plagued by a lack of publicly available information • is plagued by a lack of timely notification
• is plagued by irregular review processes including proceeding without benefit of DEIR comments and alternatives analysis
We ask that the City please:

A. Halt any further hearings/meetings on this project until the response to public comments to the DEIR is released.

B. Update the project website to include all pertinent documents, including the development agreement with any changes to the development agreement clearly shown.

C. Make sure that communications on this and all projects are duly noticed well in advance of the meeting to all interested parties, including those with 600 feet of a proposal as well as those who have signed up for notifications.

D. Make sure that the address is consistent throughout the process.

E. Address our concerns about the Secretary of Interior’s standards being ignored/avoided with regard to the historic significance of the building and its preservation F. Cease commingling staff and applicant analyses in the future to avoid work boundary issues and the confusion as to the origin of staff recommendations, To support our concerns and justify our requests, we offer the following details. Specifically:
1) The DEIR comment responses are not available.

Five months have elapsed since the DEIR comments were submitted. CEQA requires consideration of reasonable alternatives to reduce or eliminate identified impacts, of which there are several. Staff has informed us that they are working on the responses, but City meetings about the project continue even though the DEIR identified significant impacts that we believe have not been addressed according to CEQA requirements.

The board and commission meetings proceeding without the DEIR responses is counterproductive and highly irregular. At the last meeting of the Architectural Review Board, members were asked to review the proposals without the benefit of response to the Item 7
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public comments to the DEIR. We object to the ARB being denied this crucial information.

We ask that no further comments or action by any board or commission take place until they and the public see the response to the DEIR. We further ask that recent comments and action by the ARB be reconsidered in light of the upcoming DEIR responses. 2) Procedural Review Irregularities
The HRB recommends to the ARB. However, the ARB has been asked to comment on the satisfaction of the Secretary of the Interior’s Standards absent HRB comments stated in motion form, a breach of prescribed protocols. The ARB is not facile with the Standards, which are the purview and expertise of the HRB. Additionally, adequate time needs to be provided between an HRB and ARB meeting so minutes can be prepared for ARB members and the public to understand what has been recommended. 3) The negotiations were held in private.

The public has no access to any studies that may or may not have been provided to the Council in conducting the negotiations. For instance, what are the near-term and long-term financial benefits of the Agreement to both the City (the public) and Sobrato? Was an economic study conducted to investigate the viability of a larger amount of retail at the site, or to consider the likely success or failure of such a small (2600 sq. ft) retail space? What study was conducted to determine reuse possibilities for the Cannery Building? What advice was sought that might have led to a better site plan and circulation plan? The public deserves to see those reports and at a minimum to know what studies were provided. 4) The site planning was also done in closed session without public input, without advisory Board and Commission input.

Why were the affordable housing units not included in the market rate units as is required by City code? Not planning where the affordable units will go or providing details as to mass, scale, and number of units, etc. while asking the ARB to consider other elements of the project makes no sense. There should be visuals showing the entire project. 5) Locating the affordable housing project directly in front of the Cannery presents another significant impact.

Situating the affordable housing is in direct conflict with the Secretary of State standards based on what can be read into the proposed site plan and stated intentions. This impact, as we see it, has not been addressed and has been ignored by having no responses to the DEIR.
6) Notifications are not being sent in accordance with City standards Those within a 600’ radius may or may not be receiving notifications of meetings, but other interested parties, NVCAP Working Group members, and stake holders are not being notified. The notification for the ARB meeting was sent out in the middle of the afternoon on a Wednesday, the day before the 8:30 am meeting on the next day. Notifications should be sent as soon as the meeting date is established along with a link to the staff report once available. In recent correspondence with staff, staff acknowledged this was a concern. How does staff propose to solve the delays in notification? We suggest that no topic be discussed until the notification criteria have been met. The planning department seems short-staffed, and we hope the Council will be addressing this soon.
7) Project notifications and website need to clearly identify the project’s location Item 7
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The address most commonly known to the public, such as 200 Portage needs to be included in any notifications for the public to be adequately informed. Some notifications have listed a series of addresses that were never used before to identify the project and that bear no relevance to many if not most interested people. Because the DEIR was not noticed to stakeholders and neighbors under a meaningful and relevant description/address, and because the DEIR was posted generally using unfamiliar addresses, the existence of the DEIR was not discovered until well into the comment period. 8) An applicant’s analysis should not be mingled with the City’s analysis.

In the staff report for the prior ARB meeting, both the City’s and the Applicant’s analyses of whether the project satisfies the Secretary of Interior’s Standards were in the same attachment. At a glance, the document appeared to be a product of City staff only. One had to read carefully to distinguish when one analysis ended and the other began. 9) Development scenarios for the Fry’s site put forward by the NVCAP Working Group specifically recommended housing over commercial, and yet the current proposal still emphasizes commercial/office over housing and community serving retail. The preferences of the working group, community members who donated months of service are patently being ignored.
10) The Development Agreement (DA) and other relevant documents are not readily available on the project webpage.

Please make all significant and relevant materials available. Public input is stymied because we don't know what the project comprises. Shouldn’t the DA be posted to inform the public? While we understand the applicant is making changes to the DA, we believe the public should have access to the original and amended DA which we believe should be provided as a redline version. The optics are very poor here. Even if obfuscation is not the intent, obfuscation is the result.
• If the DA is being changed, how? If the DA is being revised, is what the ARB reviewed consistent with the original or revised DA?
• Has Sobrato revised the agreement? If so, by what authority can Sobrato revise the DA without meeting again with Council? Shouldn’t additional discussion be public? Do they respond to the earlier ARB members’ comments that were critical of the site plan? Since those comments, it appears that the ARB purview does not include site planning or circulation or desire to see the Cannery building and its history respected. • Without access to the DA, we the public have no idea how much latitude there is for broader consideration including alternatives that would meet the Secretary of Interior’s standards. If Sobrato is making changes, there must be some latitude but neither the public nor reviewing bodies have been provided with what that latitude might be. Ought not broader considerations beyond what is being presented to the ARB and HRB be studied? Again, the EIR identified impacts. Alternatives that avoid and/or mitigate those impacts to less than significant are required.
• If one of the goals of the Draft Agreement is, as was indicated in the initial roll out of the project on Aug 1, 2022, to avoid a lawsuit by helping the applicant achieve a given number of market units, then please acknowledge that fact and let the land use planning happen in public in accordance with our laws and processes. Why the churn to keep documents and processes hidden? Ultimately, transparency will result in a faster process and yield satisfactory outcomes because the public will have been included.

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• The August 1, 2022, Council meeting announcing the Sobrato agreement made some commitments in the presentation slides. Presumably, those statements were consistent with the negotiated terms. Please confirm.

For example, it was said during the meeting that the “remnant” Cannery building (that portion remaining after the proposed demolition of 40% would be rehabilitated consistent with the Secretary of the Interior’s Standards. This is backward. The Secretary of Interior’s standards need to be applied when the historic resource is still intact. The loss of the historically significant Cannery has been consistently underplayed and has never been addressed head on. The Cannery qualifies for historic protection. Why have alternatives that preserve this historic resource been denied a hearing with the HRB and the ARB? Even the commitment to applying the Secretary of Interior’s Standards to the “remnant” building are not being held to as the ARB was even asked if they should be applied given the Cannery would no longer be eligible for the CA Register. 11) The review process is following a piecemeal path
The project is being presented to ARB with one or two aspects of the entire proposal being considered at a time, leading to a lack of comprehensive site planning, with no cohesive end product. Please explain why this is the way the review is being put forward. And again, the ARB is being asked to perform the duties of the HRB by commenting on the Secretary of Interior’s compatibility requirements and/or impacts (although not referred to as such) of the housing with/on the Cannery building.
12) Was the PC zoning a stipulation in the Development Agreement (and negotiations)? • Given PCs offer little assurance to the community, how the property might evolve in the future upon expiration of the DA is unknown and will not be known. • We understand that the duration of the Development Agreement is only 10 years. Are there any circumstances under which the DA could be extended? What was the basis for such a short period? What governs the development after the end of 10 years? • By comparison, SOFA’s redevelopment was also complex yet provided clear zoning, development and design standards and guidelines that would govern the future during and beyond the Development Agreement. Will this current DA be adequate to address the future of the site post DA expiration? It appears unlikely, as there are no development or design standards set forth for the ARB to use in reviewing the PC housing development, PC affordable housing development or the commercial/office components of the project. If they exist in the current version of DA, surely, they should be made available for current review. We are concerned, based on what has been presented so far, that there will be little or no provision in the DA to guide the future. The SOFA Plan avoided the PC by creating specific zoning and standards particular to the area and properties. Such measures are not being attempted here even for the few parcels, and the result seems a vague, uncertain future. And we question whether better-informed site planning might avoid non-conformances that have led to application of the PC site-wide.

Finally, on page 17 and other places of the draft agreement we found, Section 10.7 is mentioned, i.e., “Owner’s obligations under this Section 10.7 shall survive expiration or earlier termination of this Development Agreement.” 10.7 does not appear to exist, yet it governs some of the terms of the agreement with regard to expiration. Maybe this has already been corrected. https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- Item 7
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minutes/planning-and-transportation-commission/2022/2022-10-11-wip-draft-da-ptc-clean- copy.pdf
We hope that you will receive these comments in the manner in which they are intended. We support comprehensive, transparent planning that serves the City and the residents, that satisfies the developer, and that follows already clear and defined processes and adheres to established standards.

Thank you.

Sincerely,
Sheri Furman
Becky Sanders
Co-Chairs, Palo Alto Neighborhoods
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From: Ellen Hartog
To: Raybould, Claire
Subject: Re: 200 Portage Avenue Townhome Project FEIR publication and Sobrato Development Agreement hearing Schedule Date: Tuesday, May 16, 2023 12:00:58 PM
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Hi Claire, How does one submit comments to the look of this project? It looks like a prison - no outdoor private space to any units - it is ugly and will impact those living under this type of condition in an unhealthy manner.

Ellen Hartog
Palo Alto resident
On Tuesday, May 16, 2023 at 09:47:46 AM PDT, Raybould, Claire <[email protected]> wrote:

Good morning,
This e-mail is to notify you that the City of Palo Alto, Acting as the California Environmental Quality Act (CEQA) Lead Agency, has released a Final Environmental Impact Report/Responses to Comments for a previously filed 91-Unit townhome development project, the 200 Portage Avenue Townhome Project. The Proposed Sobrato Development Agreement, which was filed under the address 3200 Park Boulevard) is Evaluated as Alternative 3 in the EIR. The Final EIR and the plans for the 200 Portage Avenue Townhome Project are available here
. The project plans for the Development Agreement are available here. This notification is being sent to you because the project is located within the boundaries of the North Ventura Coordinated Area Plan (NVCAP) planning area and you have expressed an interest or have otherwise been involved in the NVCAP process or because you have specifically requested to be contacted regarding the proposed project.

The Historic Resources Board will hold a public hearing Thursday, May 25, 2023 at or around 8:30 am to make a recommendation on the applicant’s request for approval of a Planned Community Zoning application to allow redevelopment of a 14.65-acre site at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street and 278 Lambert. The scope of work Includes the partial demolition of an existing commercial building that has been deemed eligible for the California Register as well as an existing building with a commercial recreation use at 3040 Park and Construction of (74) new Townhome Condominiums, a two-level Parking garage, and dedication of approximately 3.25 acres of land to the City for future affordable housing and parkland uses. Existing R&D uses would continue to occupy the remaining cannery building.

The existing building at 3201-3225 Ash Street would remain in office use and an automotive use at 3250 Park Boulevard would convert to R&D use. The Project also includes a Development Agreement, Comprehensive Plan Amendment, and Vesting Tentative Map.

The agenda and staff report for this hearing will be available on the Historic Resources board website by Thursday, May 18, 2023. The agenda, once published, will include information on how to access the hearing online or you may attend in person at 250 Hamilton Avenue, Palo Alto ground floor Council Chamber.

The Development Agreement is also anticipated to come before the Architectural Review Board in June (currently scheduled for June 15th) and the Planning and Transportation Commission in July (tentatively scheduled July 12th) for formal recommendations, which would be forwarded to Council for a final decision.

Please do not hesitant to contact me if you have any questions about the proposed project.

Regards,
Claire

Claire Raybould, AICP
Senior Planner
Planning and Development Services Department
(650) 329-2116 | [email protected]
www.cityofpaloalto.org

NEW Parcel Report | Palo Alto Municipal Code | Online Permitting System | Planning Forms & Handouts | Planning Applications Mapped

The City of Palo Alto is doing its part to reduce the spread of COVID-19. We have successfully transitioned most of our employees to a remote work environment. We remain available to you via email, phone, and virtual meetings during our normal business hours.

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From: David Adams
To: Raybould, Claire
Subject: Re: 3200 Park Boulevard (Fry"s Site Development Agreement) Update/Notice of Public Hearing Date: Wednesday, April 5, 2023 5:05:45 PM
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Thank you Claire.

I've studied the latest project plan doc (c3_3200-park-boulevard_plans.pdf) with respect to the storm drain connection to 275 Olive that we discussed some time ago. I see that the relevant plans are on pages C5.0, C5.1, C6.0, C6.1, C7.0, C7.1, C7.2. However, I really can't make out what they all mean. You said some time ago that we may be able to have a conversation with the engineers on this subject. If that is still possible and the plans are nearing completion it may be good to have.

I can either do remote or come down to City Hall. Please let me know if at all possible.

Thanks and regards
David
On Wednesday, April 5, 2023 at 02:16:34 PM PDT, Raybould, Claire <[email protected]> wrote:

Good afternoon,
This e-mail is to notify you that the City of Palo Alto Architectural Review Board will hold a public hearing tomorrow morning, Thursday, April 6, 2023 to further discuss the proposed project at 3200 Park Boulevard/340 Portage in Palo Alto, CA. The staff report for this hearing is available here. The agenda for the hearing, which includes information on how to access the hearing online is available here on the ARB’s webpage. Staff is not asking for a formal recommendation at this time. The applicant is continuing to refine their plans and the plan sets are still under review. On December 15, 2022 and January 19, 2023 the ARB held study sessions to provide input on the initial design proposed by the applicant, Sobrato Organization. The Historic Resources Board also held a study session on January 12, 2023 to provide input on the initial design. The current project plans, which are available on the project webpage , have been revised to address feedback from these study sessions and other comments made by members of the public, commissioners, staff and other stakeholders as part of the public process. This notification is being sent to you because the project is located within the boundaries of the North Ventura Coordinated Area Plan (NVCAP) planning area and you have expressed an interest or have otherwise been involved in the NVCAP process.

This hearing will allow for continued discussion and opportunity for comments on Sobrato Organization’s request for a Development Agreement, Planned Community Zoning, Tentative Map, and Major Architectural Review to Allow Redevelopment of a 14.65-acre site at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street and 278 Lambert. The Scope of Work Includes the Partial Demolition of an Existing Commercial Building That has Been Deemed Eligible for the California Register as Well as an Existing Building With a Commercial Recreation use at 3040 Park and Construction of (74) new Townhome Condominiums, a one Level Parking Garage, and Dedication of 3.25 acres of Land to the City for Future Affordable Housing and Parkland Uses. The Existing Building at 3201-3225 Ash Street Would Remain in Office use, and an Automotive use at 3250 Park Boulevard Would Convert to R&D use. This project was filed under 3200 Park Boulevard (Application Nos. 22PLN-00287 and 22PLN-00288).

Following this hearing, staff anticipates that the project will return to the Historic Resources Board, Architectural Review Board, and Planning and Transportation Commission for formal recommendations and then to the City Council for a decision. These hearings are expected to occur starting as early as May of this year. Notices will be sent out before each formal hearing. Staff anticipates that a Final Environmental Impact Report with responses to comments will also be made available to the public and recommending/decision-making bodies for their consideration when making a formal recommendation/decision on the project.

Please do not hesitant to contact me if you have any questions.

Regards,
Claire
Claire Raybould, AICP
Senior Planner
Planning and Development Services Department
(650) 329-2116 | [email protected]
www.cityofpaloalto.org

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From: David Adams
To: Gutierrez, Samuel; Raybould, Claire
Subject: Re: 200 Portage - a couple of questions
Date: Wednesday, September 21, 2022 11:12:21 AM
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You don't often get email from [email protected]. Learn why this is important Hello Claire,
I see you are now the lead planner on the 200 Portage project and that the draft EIR has been published. I've been having an extended conversation with Sam over the last many months. I never did get a definitive answer to my questions. I'm especially interested in #2 since if the storm drain connection were removed it would have a significant impact on my property. The drain connection was installed by WSJ (then property owners) after we were flooded in the 1997 storm and so we would likely be flooded again if it was removed. I think that qualifies as a negative impact. Would you be able to get answers to these questions. ====================================
I received the Notice of Preparation for 200 Portage yesterday and I have a couple of questions about the project plans. I'm not sure if you are the right person but this is the first time I've seen the plans so maybe you can guide me in the right direction.

1. Page A2.1.3 appears to show a setback on the top floor from Olive Ave but A2.1.4 doesn't show it. Is there a setback or am I misreading the plan?

2. We live on 275 Olive and shortly after WSJ built the sound wall separating the rear of Olive from the Frys parking lot we flooded due to the weep holes in the wall being placed too high. WSJ were kind enough to correct this by connecting a drain in the rear of our garden, through the base of the sound wall, to the storm drain just beyond the sound wall on the Frys site. Is the sound wall going to be preserved and will the drain setup we currently have also be preserved?
Thanks and regards
David
On Monday, February 14, 2022 at 05:38:57 PM PST, Gutierrez, Samuel <[email protected]> wrote:Hello David,

Sorry for the delay in my response. The development team is working on responses to City comments which include the questions that I have asked on your behalf. To date, they have not resubmitted their plans yet and have not responded. From initial conversations with the developer, it seems that the existing wall is to remain and there would be a new fence installed behind it (project side). Though they are working on the details and will provide answers when resubmitting. This is typical considering there were many staff comments that needed to be addressed from the previous round of review and the standard for a large project is for the applicant to respond comprehensively when they resubmit their project for review.

Regards,

Samuel Gutierrez, MUP
Planner
Planning & Development Services Department
(650) 329-2225 | [email protected]
www.cityofpaloalto.org

NEW Parcel Report | Palo Alto Municipal Code | Online Permitting System | Planning Forms & Handouts | Planning Applications Mapped

From: David Adams <[email protected]>
Sent: Friday, February 11, 2022 7:21 AM
To: Gutierrez, Samuel <[email protected]> Subject: Re: 200 Portage - a couple of questions

Hello Sam,

I've not heard from you for some time.

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If you unable to provide answers could you please give me a contact at Sobrato so I can ask them directly.

Thanks and regards
David

On Tuesday, January 25, 2022, 2:12:37 PM PST, David Adams <[email protected]> wrote:

Hello Sam,

Did you manage to obtain any more info from Sobrato on the wall and drain?

Thanks and regards
David

On Tuesday, January 11, 2022, 9:51:55 AM PST, David Adams <[email protected]> wrote:

Thank you Samuel for your detailed response.

Regarding the sound wall, we would prefer that the sound wall be kept as it was put in place to limit noise from machinery and cars etc reaching us and I wouldn't expect such noise to attenuate with this project.

The other concern is with our drainage. As I stated, we have a drain from our gutters which connects to the storm drain on the Sobrato site. This was installed by WSJ, the previous owners, to mitigate the flooding we experienced as a result of the sound wall. We are anxious that this drain be preserved otherwise we're likely to flood again.

Thanks and regards
David

On Monday, January 10, 2022, 6:17:53 PM PST, Gutierrez, Samuel <[email protected]> wrote:

Hello David,

Following up on your questions, see my responses below.

1. Page A2.1.3 appears to show a setback on the top floor from Olive Ave but A2.1.4 doesn't show it. Is there a setback or am I misreading the plan? A: yes you are correct that on page A2.1.3 there is a corner of the building that has a stepped feature that pulls back the massing. This is circled below and is due to the daylight plane regulation since this portion of the project is in close proximity to the R-1 zoned single family homes next door, while the other portion of the building in question is further away and does not have the stepping. Page A2.1.4 shows the stepping of the upper floor but it appears there is a error in the image and I have asked the applicant to clarify the relationship with the upper floor stepping of massing shown in A2.1.3 and A2.1.4. When the plans are resubmitted I believe the error would be corrected as the building needs to comply with the daylight plane regulation.

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A. I believe you are referring to the concrete block wall that exists today. In the plan set sheet L3 with details on L1.9 the applicant does refer to a good neighbor fence with little detail other than it is 5 ft 8in with a lattice. Since the existing wall is concrete I assume the fence detailed in the plans would be a new fence, though it is not clear if this new fence would replace or be installed adjacent to the existing concrete wall. I have asked the applicant to provide more details and the fence and to clarify if the existing fence will remain as is, or if a new fence (wall) will be installed. If a new fence is to be installed the applicant has been asked to make the fence between 6ft & 7ft tall as allowed by the municipal and to provide more privacy. Do you have concerns over the existing wall remaining vs a new fence replacing the wall?

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Also, please feel free to ask more question if you have them.

Kind Regards,

Samuel Gutierrez, MUP
Planner
Planning & Development Services Department
(650) 329-2225 | [email protected]
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From: Gutierrez, Samuel
Sent: Wednesday, January 5, 2022 5:45 PM
To: David Adams <[email protected]>
Subject: RE: 200 Portage - a couple of questions

Hello David,

I am the correct person to contact regarding this project as I am the Project Planner. Sorry for the delayed response I was out of the office since 12/17 and am still catching up. I will provide you a response to your question by Friday this week.

Regards,

Samuel Gutierrez, MUP
Planner
Planning & Development Services Department
(650) 329-2225 | [email protected]
www.cityofpaloalto.org

NEW Parcel Report | Palo Alto Municipal Code | Online Permitting System | Planning Forms & Handouts | Planning Applications Mapped

From: David Adams <[email protected]>
Sent: Tuesday, December 21, 2021 10:15 AM
To: Gutierrez, Samuel <[email protected]> Subject: 200 Portage - a couple of questions

CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links.

Hello Samuel,

I received the Notice of Preparation for 200 Portage yesterday and I have a couple of questions about the project plans. I'm not sure if you are the right person but this is the first time I've seen the plans so maybe you can guide me in the right direction.

1. Page A2.1.3 appears to show a setback on the top floor from Olive Ave but A2.1.4 doesn't show it. Is there a setback or am I misreading the plan?

Thanks and regards
David
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From: Raybould, Claire
To: [email protected]
Cc: [email protected]; Tim Steele; Nektarios Matheou; Ryan Amaya Subject: RE: Real Estate Development of the Sobrato properties abutting Olive Avenue 230629 Date: Thursday, July 13, 2023 9:28:00 AM
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Good morning Peter,

Sorry you had to leave prior to public comment last night. I do want to resurface this email and see if you and Ryan (Sobrato’s civil engineer) were able to connect on the drainage from your site. I’d like to have them meet with you on site sometime soon if you are available to assess the area you are referencing so that they can incorporate any necessary revisions into their plans accordingly.

Regards,
Claire

Claire Raybould, AICP
Senior Planner
Planning and Development Services Department
(650) 329-2116 | [email protected]
www.cityofpaloalto.org

NEW Parcel Report | Palo Alto Municipal Code | Online Permitting System | Planning Forms & Handouts | Planning Applications Mapped

From: Ryan Amaya <[email protected]>
Sent: Friday, June 30, 2023 11:14 AM
To: [email protected]; Raybould, Claire <[email protected]> Cc: [email protected]; Tim Steele <[email protected]>; Nektarios Matheou <[email protected]> Subject: RE: Real Estate Development of the Sobrato properties abutting Olive Avenue 230629

Peter,

I’m the surveyor for the project, when would be a good time for me to come out so you can show me where the pressure drain line is that you are talking about.

Ryan Amaya, PLS

PRINCIPAL
3350 Scott Boulevard, Building 22, Santa Clara, CA 95054 Direct: 408.714.0678
Office: 408.727.6665 - 1014
Mobile: 408.591.6327
[email protected]
www.kierwright.com

-----Original Message-----
From: last name, first <[email protected]>
Sent: Thursday, June 29, 2023 10:47 PM
To: Raybould, Claire <[email protected] >
Cc: David 275 Olive <[email protected]>; OL 441 Ed Kwok <[email protected]>; Susanne Jul <[email protected]>; [email protected]; [email protected]; sandy lockhart <[email protected]> Subject: Real Estate Development of the Sobrato properties abutting Olive Avenue 230629 CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. ________________________________
Dear Claire,
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From: Patel, Shrupath
To: Art Liberman; [email protected]
Cc: Raybould, Claire; Star-Lack, Sylvia; Arce, Ozzy
Subject: RE: Bikeway along Portage - Fry property
Date: Tuesday, June 6, 2023 11:26:11 AM
Hi Art,

Sorry for the delay in response. Somehow your email went into my spam folder. Below in blue are my responses to your questions/comments.

Thanks
Shrupath

From: Art Liberman <[email protected]>
Sent: Thursday, June 1, 2023 4:04 PM
To: Patel, Shrupath <[email protected]>; [email protected] Cc: Raybould, Claire <[email protected]>; Star-Lack, Sylvia <Sylvia.Star- [email protected]>; Arce, Ozzy <[email protected]> Subject: Bikeway along Portage - Fry property

CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links.

Shrupath-

Thank you for sending the Concept Plan for the Portage/Ash Intersection. I spoke about the safety problems cyclists would face at this intersection when Pllanner Claire Raybould presented the project to PABAC and also at an ARB meeting.

I have several questions which cannot be answered by a conceptual drawing. Perhaps you can consult with Claire and provide information at the upcoming PABAC meeting.

1. Traffic study. I don't think Claire presented the results of the traffic study done for the project. It is important to know the amount of traffic expected with the proposal because several PABAC members expressed concern with safety of cyclists crossing Portage at Ash.

The traffic study has been available online since September of last year as part of the Draft EIR. The Final EIR is now available online. Here is a link to the transportation analysis is provided here and covers both the 91-unit townhome development and the development agreement alternative:
https://www.cityofpaloalto.org/files/assets/public/planning-amp-development-services/new- development-projects/200-portage/appendix-h_local-transportation-analysis.pdf

Per traffic study, Project is expected to generate about 600 vehicle trips per day. This does not include trips generated by the existing approved R&D use on 340 Portage Ave and 380 Portage Ave.

The proposed project may not generate higher trips but it is important to note that the enhanced Item 7
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bikeway is proposed on Portage Ave as part of the BPTP 2012. In addition, Portage Ave is also part of the proposed Matadero Creek Bay to Ridge Trail route. The long-term goal is to provide more safer and protected major city level bike connection. Sharrows might be an option for low-traffic volume streets, but they cannot provide the same level of safety as the protected bike path.

Secondly, NVCAP would alter the land use in this area. We are expecting more residential use and less office use in this neighborhood. So it is important to provide safer bike facilities that connects to major transit stations, recreation facilities, and retail centers. This is a great opportunity to construct a protected bike facility as part of the private development.

2. Some questions were raised when Claire spoke to PABAC about whether the traffic on Portage and Acacia could be one-way. That would resolve some of the concerns about potential interactions of cars with cyclists and pedestrians at this intersection.

Per my memory, the recommendation for Portage Ave one-way was to provide 12 feet wide bike path instead of 10 feet. The latest version is showing 12 feet wide bike path except for the 3201 Ash St building frontage.3201 Ash St is a historic building and not part of the project so 12 feet bike path is not feasible. However, about 2 feet buffer is proposed on the 3201 Ash St frontage which would meet the highway design manual standards.

Secondly, the NVCAP looks for a connected street grid and assumes a two-way street. Providing a one-way street would not narrow the street width because of the 90 degree parking spaces.

3. The plan has 90 degree parking next to the building and the bicycle path on the opposite side, which requires the crossing of the roadway at the Ash/Portage intersection. Can the car parking and the bicycle path be switched so that the bicycle path is along the building and the cars would park on the opposite side?

Car parking cannot be switched as these properties are being subdivided as part of the proposed project and the car parking needs to be provided for the lots it is serving. Further, resulting parking cannot be placed on the side of the property that will be dedicated to the city, especially in the area that will be dedicated as a public park. There are multiple driveways on the building side which is not an ideal location for a protected two-way bicycle path. We feel a bike path will be more appropriate next to the future affordable housing and public park sites where only one driveway is expected.

4. There is a utility pole at the intersection of Portage and Ash, at the location where the concept plan shows a cross walk for cyclists on the bike path to cross Portage. This utility pole is not on the concept plan drawing. Are there plans to move this utility pole? If not, we need to see a a detailed design of the bike path at this corner?

Utility pole is not planned for removal. The utility pole won’t obstruct the multi-use path. It will remain in the landscape or bio-retention zone.

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5. The concept plan shows a "Buffer b/w travel lane & bike slot"on the El Camino side of the Intersection. What this includes is not clear from the drawing. While this section of Portage is not part of theFry Development, the Office of Transportation has a responsibility to insure that there is a safe route for cyclists from Ash to El Camino. I look forward to hearing what you and Transportation staff will present at the PABAC meeting. I believe the Fry project should be put on hold if this part of the bike route would only be determined as part of the BPTP update.

The objective of the buffer b/w travel lane and bike slot is to divert the bicyclists in the right direction before they enter Portage/Ash St intersection. We don’t want bicyclists to do angle crossing after entering the intersection. The current design would provide a safe connection (with modifications to address PABAC concerns) into Portage. While this does not provide a dedicated bike path on Portage at this time, the plan provides a safe connection that improves an existing condition (and creates the public access easement to provide public access in perpetuity across this private site). It’s also designed to tie into the proposed future condition on Portage Ave.

Art Liberman
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This letter shall serve to re-state a number of my announcements that the historic flow of storm water has been impacted by development, has been recorded, and must be thoroughly addressed as an essential part of property development impacting properties along Olive Avenue.

Please notify me as to the proper department(s) that should be contacted regarding serious drainage issues impacting properties on the SE side of Olive Avenue.

As previously stated:

Out lots were graded away from the street and to the rear. Removal of the 40' wide swale extending from El Camino Real to Park Blvd. was removed to allow the extensive asphalt parking lot to be constructed. The concrete block wall and footing impede the prior flow of storm water.

Several homes including 399 Olive Av. have pressure piping to allow pumping of historic flood water under the concrete wall and onto the now "Sobrato" property as to mimic the designated historic drainage pattern. In addition the clay soil is a geologic factor affecting the drainage.

Prior to the wall being constructed I met with a surveyor hired by WSJ properties who was informed of and physically shown a pressure drain line.

The surveyor recorded this feature and assured me it would become part of his documented survey.

I am aware that David Adams has also notified the City Of Palo Alto with similar concerns and perhaps others as well.

Thank you,
Peter Lockhart
405 Olive Av
[email protected]
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200 Park Boulevard Project - Planned Community Rezoning Development Program Statement
Because The Sobrato Organization ("Sobrato" or the "Owner") is donating significant acreage to the City, its Parcels 1, 3, 4, and 5 will no longer comply with existing City zoning standards, including for example with regard to open space, lot size, and floor area ratio. The City is also interested in restricting the uses of Parcels 1, 3, 4, and 5 to a greater extent than is possible with the use of existing base zoning districts. Accordingly, the following provides Sobrato's Development Program Statement in support of its request for four separate Planned Community Districts that would apply to Parcels 1, 3, 4, and 5 of the 200 Park Boulevard Project. Please see the enclosed Project Description for further information regarding the Project. We understand that the City separately proposes to redesignate the dedication parcel (Parcel 2) to PF.

Necessity and Support for Findings Regarding Planned Community District •Parcel 1: Because Sobrato is donating significant acreage to the City, Parcel 1 will no longer comply with existing City zoning standards. Further, approval of Planned Community zoning for Parcel 1 would allow for greater flexibility and excellence in design, and allow the City to restrict use to townhome development. A Comprehensive Plan Amendment would also be processed for Parcel 1, to redesignate the small portion of the site that is currently designated Light Industrial to Multiple Family Residential, consistent with the remainder of the site which is already designated Multiple Family Residential. The Multiple Family Residential designation is consistent with the uses and development standards proposed for the Parcel 1 Planned Community district. •Parcel 3: Because Sobrato is donating significant acreage to the City, Parcel 3 will no longer comply with existing City zoning standards. Approval of Planned Community zoning for Parcel 3 will also allow retail use in the Cannery Building and allow the City to restrict the remainder of its use to R&D, as existing commercial zones all allow greater flexibility. A Comprehensive Plan Amendment to the Service Commercial Designation would also be processed for Parcel 3, along with a minor text amendment for the designation, which would make the Parcel 3 Planned Community district consistent with the Comprehensive Plan.
•Parcel 4: Because Sobrato is donating significant acreage to the City, Parcel 4 will no longer comply with existing City zoning standards. Further, approval of Planned Community zoning for Parcel 4 will allow the City to restrict use to office, as existing commercial zones all allow great flexibility. A Comprehensive Plan Amendment to the Service Commercial Designation would also be processed for Parcel 4, along with a minor text amendment for the designation, which would make the Parcel 4 Planned Community district consistent with the Comprehensive Plan.
•Parcel 5: Because Sobrato is donating significant acreage to the City, Parcel 5 will no longer comply with existing City zoning standards. Further, approval of Planned Community zoning for Parcel 5 will allow the City to restrict use to R&D use, as existing commercial zones all allow great flexibility. A Comprehensive Plan Amendment to the Item 7
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2 #177083191_v3
Service Commercial Designation would also be processed for Parcel 5, along with a minor text amendment for the designation, which would make the Parcel 5 Planned Community district consistent with the Comprehensive Plan.

Permitted Uses in Each District
•Parcel 1: Restricted to 74 townhomes and all associated improvements including landscaping, parking, and circulation elements. Development would consist of the following, and sales prices would be market rate:
•Parcel 3: Restricted to R&D use and up to 2,600 square feet of retail use, and all associated improvements including landscaping, a 2-story parking garage, and circulation elements •Parcel 4: Restricted to office use
•Parcel 5: Restricted to R&D use
Development Plan
Please see the enclosed plan set submitted for the Project's Major Architectural Review as well as its Planned Community Rezoning, which satisfies the requirements for a Development Plan contained in Palo Alto Zoning Code Section 18.38.090.

Development Schedule
With regard to Parcels 4 and 5, the Project does not propose any development, and the sole change at this time is associated with the uses permitted within the existing structures. The uses noted above would be permitted as of the effective date of the Project's Development Agreement, subject to all applicable provisions of the Development Agreement.

With regard to Parcels 1 and 3, development will occur as described in the Phasing Plan contained in the Project's Development Agreement. The first phase (beginning with the submission of applications for permits) will commence within 90 days of the Development Agreement's effective date, with remaining phases progressing as specified in the Phasing Plan. The townhomes will be constructed at the time dictated by the market, and subject to further applicable provisions of the Development Agreement regarding the length of its term and the City's remedies in the event of non-construction. Please see the Development Agreement for further details.

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If you need assistance reviewing the above documents, please contact the Project Planner or call the Planner-on-Duty at 650-617-3117 or email [email protected]
Attachment P
Project Plans
In order to reduce paper consumption, a limited number of hard copy project plans are provided to Boardmembers for their review. The same plans are available to the public, at all hours of the day, via the following online resources.

Environmental Document
An Environmental Impact Report has been prepared for the 200 Portage Avenue Townhome Project in accordance with the authority and criteria of the California Environmental Quality Act. The 3200 Park Boulevard Development Agreement was evaluated as Alternative 3 in the EIR. This document was made available for a 60-day circulation period beginning September 16, 2022 and ending on November 15, 2022. A Revised Final EIR was made available on June 2, 2023.

Directions to review Project plans and environmental documents online:

1. Go to: bit.ly/PApendingprojects

2. Scroll down to find “200 Portage Avenue” or “3200 Park Boulevard” and click the address link

3. On these webpages you will find a link to the project plans for the 200 Portage Avenue Townhome Project and the 3200 Park Boulevard Development Agreement Alternative accordingly. As well as other important information
Direct Link to 200 Portage Avenue Townhome Project Webpage:
https://www.cityofpaloalto.org/News-Articles/Planning-and-Development-Services/200-Portage- Avenue
Direct link to the 3200 Park Boulevard Development Agreement Alternative Webpage:
https://www.cityofpaloalto.org/News-Articles/Planning-and-Development-Services/3200-Park- Boulevard
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City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Public Works
Meeting Date: September 5, 2023
Report #:2307-1731
TITLE
Semiannual Update on the Status of Capital Improvement Program Projects

RECOMMENDATION
This report is provided for information only and requires no Council action.

EXECUTIVE SUMMARY
The City Council and Palo Alto community can be proud of the City’s capital improvement program (CIP). The CIP represents major investments in infrastructure functionality and sustainability, funded largely through the 2014 Council Infrastructure Plan as well as utility rates and various other sources. The 2023-2027 five-year CIP totaled $739.0 million for 175 projects as reviewed by the Council in its adoption of the FY 2023 Capital Budget. Since July 2016, the City of Palo Alto has completed 96 individual community-serving projects totaling over $353 million in improvements. A summary of all completed CIP projects is provided at the end of Attachment A.

The CIP also represents a major effort for much of the City workforce. The following table summarizes the status of all projects for the six-month period of January to June 2023.

One Time CIP Projects*Capital Improvement Fund Recurring CIP Projects Pre-Design Design Procurement Construction Completed Buildings and Facilities 10 0 9 0 5 2
Parks and Open Space 9 2 7 0 2 0
Streets and Sidewalks 8 0 3 0 0 0
Traffic and Transportation 5 2 4 2 2 0
Airport 0 0 1 2 1 1
Electric 9 3 9 0 4 0
Fiber Optics 2 0 1 0 0 0
Gas 4 0 0 0 1 0
Stormwater Management 2 0 4 0 1 0
Water 7 1 1 0 2 1
Wastewater Collection 4 0 0 0 1 1
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Wastewater Treatment 1 1 4 0 3 0
Subtotals 61 9 43 4 22 5
Total** 144
* Only One-Time CIP projects have a designated project status at the time of the report. **This table and the CIP update templates include projects that had funding in FY 2023.

BACKGROUND
This report provides Council with an update on the status of capital improvement program (CIP) projects, with detailed and useful information for the Council and public regarding general fund and enterprise fund projects that appear on Council agendas and will be visible throughout the community. The report does not include Internal Service Funds projects (Information Technology and Vehicle).

ANALYSIS
Project Update Organization
The City of Palo Alto has a robust capital improvement program, and many individual projects are in progress at any given time. The 2023-2027 five-year CIP totaled $739.0 million for 175 projects as reviewed by the Council as part of the Adoption of the FY 2023 Capital Budget. The attached CIP project tables are intended to provide Council with a quick overview of each project, including budgetary information, the anticipated completion date, a brief description of the project scope, the status of the project, and upcoming activities including Council actions.

Also included in the report is a list of all completed projects since the introduction of the Infrastructure Management System.

Major/Significant Projects Summary
The 2014 Council Infrastructure Plan is a major focus of staff’s capital improvement program efforts. The following table details the Total Project Budget and Total Actual Expenses through August 2, 2023 for the Infrastructure Plan projects.

Council
Infrastructure
Plan Projects
CIP
Number

Project Update
Total
Project
Budget
Total Actual
Expenses*
New Public Safety
Building PE-15001 Construction is underway with completion expected in fall 2023. $118,037,804 $98,124,093
Bicycle and
Pedestrian
Transportation
Implementation
Plan
PL-04010
This project funds the Bicycle and Pedestrian
Transportation Plan Update, which has kicked off
recently and is slated to take approximately 18
months to complete. This project also funds the
implementation of various bicycle and pedestrian
projects. Currently, one of the projects is the
Embarcadero Road Improvements Project (from
Emerson to High Street), which provides
improvements on both the north and south sides of
$15,276,377 $9,581,482
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Embarcadero Rd., from Emerson to High Street.

Improvements include intersection improvements
at Emerson and Kingsley; landscaping, new
pedestrian level lighting; and bicycle and pedestrian
enhancements. Final Design is currently being
completed, and the project will be ready to bid for
construction in 2024.

New Downtown
Parking Garage PE-15007
Council directed staff to look at the feasibility of
partnering with a private entity to develop new
parking using downtown in-lieu parking fees in
conjunction with housing or other uses, including
the use of City surface lots or privately held parcels.

A Request for Information was issued in December
2022 and staff reviewed proposals and held
interviews in May 2023. Staff is currently
researching the City owned surface parking lots to
determine their developability based on the RFI
responses. A public discussion with the City Council
is anticipated later this year.
$7,188,899 $1,440,311
New California
Avenue Area Parking
Garage
PE-18000 Completed $50,179,952 $49,376,203
Charleston
Arastradero Corridor
Project
PE-13011
Phase 1 & 2 improvements are complete. Phase 3
construction is underway with completion expected
fall 2023.
$20,788,951 $19,643,702
Fire Station 3
Replacement PE-15003 Completed $10,588,654 $10,588,654
Highway 101
Pedestrian/Bicycle
Overpass Project
PE-11011 Completed $23,718,769 $23,718,769
Fire Station 4
Replacement PE-18004
Schematic design has been completed and an
Architectural Review Board (ARB)study session and
community meeting were held in February and April
2023, respectively. Submitted for formal ARB
session in June 2023.
$10,167,779 $600,046
Byxbee Park
Completion PE-18006 On hold pending completion of Baylands Comprehensive Conservation Plan $3,699,189 $368,192
Downtown
Automated Parking
Guidance Systems
PL-15002
Council approved a design build contract in May
2023. Design for the four garages will start in
summer 2023 and construction is expected to be
completed in fall 2024.
$5,213,618 $340,028
* Expenses as of August 2, 2023
The last phases of the Charleston/Arastradero Corridor project and the Public Safety Building project are expected to be completed fall 2023. Current Infrastructure Plan project schedules can be found at https://www.infrastructure.cityofpaloalto.org/ Key considerations for the information presented in the project update tables include:
•Project status information is current as of June 2023.

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•The individual project tables align with the Capital Improvement Fund categories in the Fiscal Year 2023-2027 capital budget: Buildings and Facilities, Parks and Open Space, Streets and Sidewalks, and Traffic and Transportation.
•Enterprise Fund projects follow the order of their respective Fund in the capital budget. •Department Technology Upgrades and Improvements projects and Cubberley Property Infrastructure Fund projects are included in the Buildings and Facilities table. •Additional project information is available in the Fiscal Year 2023-2027 capital budget. •Each project table is divided into a section for one-time projects and a section for recurring projects that have ongoing annual funding.
•Budgetary figures include staff oversight costs for projects to which staff costs have been allocated.
•The table of completed projects, provides a summary of all CIP projects completed since the Biannual CIP updates to council began in 2016. The data is sorted from most recent to oldest.
•The Biannual CIP update tables utilize seasons in the following format: Winter: January- March; Spring: April – June; Summer: July – September; Fall: October – December.

Completed Projects
Projects that were completed in the second half of Fiscal Year 2023, since the last update in December 2022, from January 2023 to June 2023 include the following:

Capital Improvement Fund (general fund)
•Extrication Tool Replacement (FD-22000)
•Water, Gas, Wastewater Office Remodel (PE-19001)
Airport Fund
•Airport Apron Reconstruction (AP-16000)
Water Fund:
•Water Main Replacement Project 28 (WS-14001)
Wastewater Collection Fund:
•Wastewater Collection System Rehabilitation Augmentation Project 30 (WC-17001) These completed projects do not include the significant amount of annual work completed under ongoing recurring projects, such as streets and sidewalks repairs, parking lot maintenance, roofing replacements, and regular maintenance of Utilities assets.

Below are some photos of completed projects:

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Water, Gas, Wastewater Office Remodel (PE-19001)

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Airport Apron Reconstruction (AP-16000)
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One-Time Projects Under Construction
Projects that are currently underway include the following:

Capital Improvement Fund (general fund):
•Boulware Park Improvements (PE-17005)
•Cameron Park Improvements (PG-14002)
•Charleston-Arastradero Corridor Project (PE-13011)
•Churchill Avenue/Alma Street Railroad Crossing Safety Improvements (PL-20000) •City Facilities Assessment and Record Plan Management System (PE-20002) •Civic Center Fire Life Safety Upgrades (PE-18016)
•Civic Center Waterproofing Study and Repairs (PE-15020) •JMZ Renovation (AC-18001)
•New Public Safety Building (PE-15001)
Airport Fund
•Airport Layout Plan (AP-21000)
Electric Fund
•Inter Substation Line Protection Relay (EL-17005)
•Foothills Rebuild Fire Mitigation (EL-21001)
•Smart Grid Technology Installation (EL-11014)
•Substation Physical Security (EL-16003)
Gas Fund
•Gas Main Replacement Project 24 (GS-14003)
Stormwater Management Fund
•Trash Capture Device Installation (SD-22002)
Wastewater Collection Fund
•Wastewater Collection System Rehabilitation Augmentation Project 31 (WC-19001) Wastewater Treatment Fund
•Plant Master Plan (WQ-10001)
•Primary Sedimentation Tank Rehabilitation (WQ-14003)
•Secondary Treatment Upgrades (WQ-19001)
Water Fund
•Water Regulation Station Improvements (WS-07000) ·
•Water Tank Seismic System Upgrades (WS-09000
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As described above for completed projects, the list of projects under construction does not include work currently being conducted under recurring CIP projects.

Below are some photos of projects under construction:

New Public Safety Building (PE-15001)

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JMZ Renovation (AC-18001)
Public Safety Building Update
The Public Safety Building project made significant progress in the second half of Fiscal Year 2023. Exterior brick, tile, and plaster are being installed on the building. The roofing was completed. The Tier 4 emergency generator has been installed and utility tie-ins are in progress.

Sitework has begun on Park Boulevard. Interior build out and mechanical, electrical, and plumbing systems are still in progress. The radio antenna contract was awarded in March 2023.

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Purchase orders for communication systems, furniture, fixtures and equipment were approved in June 2023. As of June 2023, construction is 87% complete and 72% of the project’s construction contingency has been used. Staff continues to coordinate with the City Auditor, Baker Tilly, on the Public Safety Building Construction Audit by providing project documents on a monthly basis. Additionally, a cross-departmental staff team is meeting monthly to review and coordinate construction of the Public Safety Building and other projects in the California Avenue area, with a goal of communicating and mitigating the impacts.

Boulware Park Improvements Update
The Boulware Park Improvements project is of particular community interest as it will both improve the existing park and incorporate the Birch Street property acquired by the City in Fiscal Year 2019 into the park. A construction contract was awarded in June 2023 with construction beginning in August 2023.

Capital Improvements of Note Implemented by Other Agencies El Camino Real:

El Camino Real (State Highway 82) is maintained by Caltrans. Pavement Condition Index scores for El Camino Real are significantly lower than the average for Palo Alto streets. Staff has been communicating with Caltrans about the upcoming plans to repave El Camino Real from the Mountain View to Menlo Park borders. Currently, this work is planned to start in late fall 2023.

Caltrain Electrification:

In June, Caltrain began testing of the new electric trains for the first time in the railroad’s nearly 160-year old history. During the month of August, trains will be tested between San Jose to Mountain View and testing in the Palo Alto area will start as soon as September 2023.

Construction and testing of the Paralleling Station near Page Mill Road is scheduled to be complete in October 2023. Residents are encouraged to sign-up for weekly updates at www.caltrain.com/getinvolved to receive the latest information on remaining construction and testing activities. Caltrain Electrification is scheduled to be complete in fall 2024.

FISCAL/RESOURCE IMPACT
Funding for the projects discussed in this report was appropriated in the Fiscal Year 2023 Adopted Capital Budget and reviewed for the 2023-2027 Five-Year CIP.

STAKEHOLDER ENGAGEMENT
This report was coordinated with internal City staff in the Administrative Services, Community Services, Office of Transportation, Public Works, and Utilities Departments. Stakeholder engagement is conducted separately for each project.

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ENVIRONMENTAL REVIEW
This report is exempt from the California Environmental Quality Act (CEQA) as it is an informational report to Council. CEQA compliance is reviewed separately for each capital project.

ATTACHMENTS
Attachment A: CIP Project Status Updates and Completed Projects List APPROVED BY:

Brad Eggleston, Director Public Works/City Engineer
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ATTACHMENT A JUNE 2023
Semiannual Update on the Status of Capital Improvement Program Projects Capital Improvement Fund CIP Projects
 Buildings and Facilities Projects
 Parks and Open Space Projects
 Streets and Sidewalks Projects
 Traffic and Transportation Projects
Enterprise Fund CIP Projects
 Airport Projects
 Electric Projects
 Fiber Optics Projects
 Gas Projects
 Stormwater Management Projects
 Wastewater Collection Projects
 Wastewater Treatment Projects
 Water Projects
List of Completed Projects
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Buildings and Facilities Projects Status as of June 2023 One‐Time Projects
Animal Shelter
Renovation
(PE‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,920,943 $4,041,156 Public Works Design TBD
Project Status: This project installs interim facility improvements to the Animal Shelter that accompany the agreement for operation of the shelter by Pets In Need approved by City Council in November 2018. The medical area upgrades and the modular office building are complete. The new kennel addition has been submitted for building permit. Project was placed on hold following receipt of Pets In Need's letter providing one‐year notification of termination of the agreement between Pets In Need and the City. Public Works and Community Service Department staff are reviewing the project while negotiations continue on a new agreement. Project completion is undetermined because the project definition is dependent on the approval of a new agreement between the City and Pets In Need.

City Facilities
Assessment and
Record Plan
Management
System
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $177,071 $344,687 Public Works Construction Fall 2023
Project Status: The Kitchell Report in 2008 summarized the last City‐wide facility condition assessment. A new facility condition assessment is warranted per the City’s APWA reaccreditation requirements. All City facilities will be assessed to bring current the “catch‐up” and “keep up” costs. In addition, an electrification assessment will be included to help the City reach its sustainability goals for 2030. Council awarded the contract in April 2022. All City facilities have been assessed for the Condition and Electrification assessments. The data is currently being evaluated in the new Capital Predictor software to generate reports detailing the current “catch‐up” and “keep up” costs, while staff continues to evaluate the draft reports. A Request for Proposals (RFP) is being drafted for the Electronic Records Management System to compile all sources of building documents into a singular repository. The RFP is expected to be released in fall 2023. (PE‐20002)
City Hall Space
Planning
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $25,099 $667,600 Public Works Design Fall 2024
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Buildings and Facilities Projects Status as of June 2023 (PE‐19000) Project Status: This project involves space planning to determine future workgroup space needs and programming for the City Hall office building focused primarily on the areas that will be vacated once the new Public Safety Building is complete and occupied. The project will include preliminary design of the space following the initial feasibility phase. A Request for Proposals (RFP) is being drafted and is expected to be released in fall 2023.

Civic Center Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Electrical Upgrade
& EV Charger
Installation
$515,748 $1,347,615 Public Works Design Spring 2025
Project Status: This project installed EV chargers in existing downtown garages and will replace the aging Civic Center electrical switchgear and motor control centers. EV charger construction at the Civic Center, Bryant Street garage and Webster Street garage was completed in December 2021. A contract was awarded in June 2021 for the design of the Civic Center switchgear replacement and is currently at the 90 percent design stage. Lead times on switch gear are now taking 12 months, so the project completion date has been extended. The structural analysis design of the transformer area and its permit set will be completed in July 2023. (PE‐17010)
Civic Center Fire
Life Safety
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $423,363 $680,837 Public Works Construction Fall 2023
Upgrades
(PE‐18016)
Project Status: This project will assess, update, and replace the Civic Center fire alarm system. The fire life safety system is approaching the end of its useful life. The fire alarm panel and associated equipment need an upgrade to meet current code requirements. The award of a design‐build contract was approved by Council in June 2021.

Construction started in December 2022 and is expected to be complete by September 2023.

Civic Center Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Waterproofing
Study and Repairs
(PE‐15020)
$652,299 $746,148 Public Works Construction Summer 2025 Project Status: This project includes a condition assessment of the Civic Center plaza deck structural system. In 2016, RDH Building Science, Inc. determined that the expansion joint on the plaza could be repaired and that replacing the waterproof coatings on the inside of the plaza perimeter planter boxes was needed. Repair of the Buildings and Facilities Projects – Page 2 of 8
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Buildings and Facilities Projects Status as of June 2023 waterproofing joint in front of City Hall was completed in winter 2023. Staff will start procurement for a design contract in spring 2024 focused on the repair on the perimeter planter boxes.

Extrication Tool
Replacement
(FD‐22000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $145,674 $298,200 Fire Department Completed Winter 2023 Project Status: This project provided funding for the replacement of all extrication tools for the Fire Department.

Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces. Equipment was purchased in winter 2023 and the project is complete.

Fire Station 4
Replacement
(PE‐18004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $600,046 $10,167,779 Public Works Design Fall 2025
Project Status: This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. A consultant contract for design was approved by Council in spring 2022. The City hosted a community meeting in April 6, 2023, and the consultant proceeded with design development and submitted the ARB package for formal review in June 2023. The new Fire Station design will obtain a minimum of LEED Silver certification.

JMZ Renovation Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion (AC‐18001) $3,618,438 $4,862,975 Community Services Construction Spring 2024 Project Status: This project provides for the temporary relocation of the Junior Museum and Zoo and the construction of a new facility and exhibits. The opening of a major permanent exhibit, partly funded in this project, was purposely delayed until two years after the rebuild museum opened to boost attendance. The California Dinosaur Garden, the exhibit is partially funded by a reimbursable federal grant. Funds associated with the grant are expended against the project until reimbursements are made. All work is expected to be completed in FY 2024.

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Buildings and Facilities Projects Status as of June 2023 Library Automated Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Material Handling $159,829 $1,053,917 Library Design Spring 2024 LB‐21000 Project Status: This project is to provide the design and construction of three new Automated Material Handling (AMH) Systems for the College Terrace, Children’s, and Downtown Libraries. Due to space constraints and limited functionality, only the Children’s Library installation will be proceeding. AMH systems efficiently sort returned library materials based on the Radio Frequency Identification Devices (RFID) on the materials. Project design is complete and construction is waiting on permit issuance.

Municipal Service
Center Lighting,
Mechanical, and
Electrical
Improvements
(PF‐16006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,075,762 $8,099,991 Public Works Design Fall 2024
Project Status: This project replaces original mechanical, electrical, and lighting systems installed in 1966. It also includes design and construction for office renovations for the Zero Waste group. Design is in progress with the contract that was awarded in June 2022. The design is 100% complete and documents for permit submission will be ready in July 2023.

New Downtown
Parking Garage
(PE‐15007)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,440,311 $7,188,899 Public Works Design Spring 2024
Project Status: This project was intended to provide a new parking structure in the University Avenue commercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. As part of the FY 2021 budget strategy, all Capital Improvement Fund funding has been removed and only the downtown parking in‐lieu fee funding remains for this project. In December 2021, Council directed staff to look at the feasibility of partnering with a private entity to develop new parking using downtown in‐lieu parking fees in conjunction with housing or other uses, including the use of City surface lots or privately held parcels. A Request for Information was issued in December 2022 and staff reviewed proposals and held interviews in May 2023.

Staff is currently researching the City owned surface parking lots to determine their developability based on the RFI responses. A public discussion with the Council is anticipated later this year.

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Buildings and Facilities Projects Status as of June 2023 New Public Safety
Building
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $98,124,093 $ 118,037,804 Public Works Construction Fall 2023 (PE‐15001) Project Status: This project will provide a new, modern Public Safety Building (PSB) that will meet essential services standards and the current and future needs of the public safety departments. The PSB and new garage in the California Avenue business district are now an integrated project and both are part of the 2014 Council Infrastructure Plan. Construction on the PSB started in March 2021 and will continue through fall 2023. Exterior brick, tile, and plaster are being installed on the building. The roofing was completed. The Tier 4 emergency generator has been installed. Utility tie‐ins are in progress. Permanent power is targeted for the end of July 2023.

Sitework has begun on Park Boulevard. Interior build out and mechanical, electrical, and plumbing systems are still in progress. The radio antenna contract was awarded in March 2023. Contracts for communication systems, furniture, fixtures, and equipment were awarded in June 2023.

Performing Arts
Venues Seat
Replacement
(AC‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $391,201 $1,170,599 Community Services Design Summer 2024 Project Status: This project will replace all the seats in the Community and Children’s Theatres. Staff hired a consultant to design the seat replacements and ADA upgrades for the Children’s Theater’s portion of the project.

Additional funding was added for FY 2023 to address the Community Theater portion. The Children’s Theater seats replacement was completed in November 2022. A contract for the design of the Community Theater was issued in June 2023. Construction is scheduled to take place during summer 2024.

Roth Building
Rehabilitation
Phase 1
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,008 $11,000,000 Public Works Design Fall 2024
Project Status: This project provides funding for Phase 1 of the rehabilitation and build‐out of the Roth Building facility. Phase I will make the building suitable for occupancy, also known as a “warm shell.” Phase II of the rehabilitation includes the interior build‐out of the museum and exhibits, readying the facility to welcome visitors, (PF‐23001)
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Buildings and Facilities Projects Status as of June 2023 and will be funded by the Palo Alto History Museum (PAHM). A Tenant Work Letter was approved by Council in April 2023 and construction is anticipated to start in summer 2023.

Water, Gas, Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Wastewater Office $1,792,342
Remodel
$2,125,555 Public Works Completed Spring 2023
Project Status: This project incorporated renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The current space no longer met the operational needs of the department.

This project reconfigured the space in a more efficient design for department operations and to replace aging furniture and finishes. The new work area includes a small reception area, a renovated kitchen and printer area, additional offices and cubicles, upgrades to the HVAC system, lighting improvements and fire life safety systems upgrade. Construction was completed in April 2023.
(PE‐19001)
Recurring Projects
Americans With
Disabilities Act
Compliance
Prior Year Actuals Current Year Budget
$507 $1,666,100
Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restrooms, drinking fountains, and counters. An updated ADA Transition Plan was adopted by Council in June 2021. Staff is waiting to solicit for new software that will allow staff to identify and log new barriers, track grievances from the public, and update the ADA Transition Plan Report.

Implementing Department Project Phase Project Completion Public Works N/A Recurring
(PF‐93009)
Building Systems
Improvements
Prior Year Actuals Current Year Budget
$722,435 $1,165,800
Implementing Department Project Phase Project Completion Public Works N/A Recurring
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Buildings and Facilities Projects Status as of June 2023 (PF‐01003) Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for City facilities. The re‐plastering of the Rinconada Lap and Children’s Pools was completed in May 2023.

City Facility
Parking Lot
Maintenance
(PE‐09003)
Prior Year Actuals Current Year Budget
$28,800 $247,400
Project Status: This project maintains parking lots and walkways at City facilities. No work was planned for FY Implementing Department Project Phase Project Completion Public Works N/A Recurring
2023.

Cubberley Repairs Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion Public Works N/A Recurring(CB‐17001) $6,870 $1,082,000
Project Status: This project is for general maintenance needs of the Cubberley campus. The project to remediate the asbestos and mold in the crawl space of Gyms A & B is in the bidding process. Specifications for the remediation of lead‐based paint on the ceilings and lower walls of Gyms A & B are being developed.

Cubberley Roof
Replacements
(CB‐16002)
Prior Year Actuals Current Year Budget
$539,061 $2,102,600
Project Status: This project replaces existing roofs at Cubberley Community Center. The roof replacement for Wing Implementing Department Project Phase Project Completion Public Works N/A Recurring
H was completed in September 2022. No new roofing projects are currently in process.

Electric Charger
Infrastructure
Installation
Prior Year Actuals Current Year Budget
$0 $310,900
Project Status: This project designs and installs electric vehicle chargers at various City facilities. The primary use Implementing Department Project Phase Project Completion Public Works N/A Recurring
(PF‐23000) of the electric vehicle chargers will be for City fleet vehicles.

Facility Interior Prior Year Actuals Current Year Budget $4,422 $504,500
Implementing Department Project Phase Project Completion Public Works N/A Recurring
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Buildings and Facilities Projects Status as of June 2023 Finishes
Replacement
(PF‐02022)
Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, and fixed office furniture, doors, windows, and associated fire/life safety, mechanical, electrical and plumbing code compliance requirements. Design of modifications to the Revenue Collections office area on Level G has restarted and is anticipated to be in construction in spring 2024.

Police Video Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion Recording Systems $106,395 $133,200 Police Department N/A Recurring Replacement
(PD‐20000)
Project Status: This project maintains the Palo Alto Police Department video recording systems used to record events in the field with up to five in‐car cameras as well as body‐worn cameras (BWC). In‐car units were added to new vehicles as they came into service in FY 2023. An RFP will be issued in FY 2024 for a solution that has mobile video for vehicles, body‐worn cameras, and interview room systems. The program will seek to include all detention facilities in the Public Safety Building which is expected to come online in early 2024.

Roofing
Replacement
(PF‐00006)
Prior Year Actuals Current Year Budget
$242,911 $1,423,000
Project Status: This project replaces existing roofs at City facilities that have outlived their useful lifespans. The Animal Shelter roof recoating has been delayed due to roof modifications required for the proposed kennel remodel. Staff is working on the design for the Peers Park Field House roof replacement. The project to reroof the Lucie Stern Community Center is in the bidding stage and is projected to start construction September 2023.

Implementing Department Project Phase Project Completion Public Works N/A Recurring
University Avenue Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Public Works N/A RecurringParking $31,299 $111,000
Improvements
(PF‐14003)
Project Status: This project maintains parking lots and parking structures within the University Avenue Downtown Business Parking District. No work was planned for FY 2023.

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Parks and Open Space Projects Status as of June 2023
One‐Time Projects
Boulware Park
Improvements
(PE‐17005)
Prior Years Actuals Total Project Budget Implementing Department $628,200 $6,261,627 Public Works
Project Phase Project Completion
Construction Fall 2024
Project Status: This park renovation project was initially planned in FY 2018 but was postponed due to project priorities and potential purchase of the adjacent AT&T lot located at 3350 Birch Street. In fall 2019, the lot was purchased by the City. In response to the purchase, the City utilized the funding for the initial renovation project for preliminary design and outreach for both the existing park and the newly purchased park land. A Park Improvement Ordinance for the improvements was adopted by the City Council in October 2021. A construction contract was awarded in June 2023 and the project construction is anticipated to begin in summer 2023.

Byxbee Park
Completion
(PE‐18006)
Prior Years Actuals Total Project Budget Implementing Department $368,192 $3,699,189 Public Works
Project Status: This project allows for the remaining improvements to Byxbee Park that follow the completion of the landfill capping work. The Baylands Comprehensive Conservation Plan (BCCP), which is currently undergoing CEQA analysis, will include recommendations on the scope of the Byxbee Park project. The BCCP and the conceptual plan for Byxbee Park need additional outreach and review. The project has been moved to FY 2025 due to staffing constraints.

Project Phase Project Completion
Pre‐Design Spring 2026
Cameron Park
Improvements
(PG‐14002)
Prior Years Actuals Total Project Budget Implementing Department $156,305 $236,418 Community Services
Project Phase Project Completion
Construction Spring 2024
Project Status: This project upgrades and renovates safety and accessibility features at Cameron Park with a primary focus on the park playground. A park improvement ordinance was approved by Council in February 2021. Bids were opened in June 2023. The construction contract is to be awarded by Council in September 2023.

Cubberley Field Prior Years Actuals Total Project Budget Implementing Department Restroom $306,001 $700,765 Public Works
Project Phase Project Completion
Design Summer 2024
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(CB‐17002) Project Status: This project will install a new restroom in the sports field area of the Cubberley Community Center.

Design for the project started in fall 2018 along with public outreach. Staff assessed the feasibility of on‐site utilities connection and reviewed design and specifications of a prefabricated restroom building to incorporate in the final design for ARB review. Staff conducted outreach meetings and coordination for the potential location of the proposed restroom. In June 2023, Council approved a purchase order with the Public Restroom Company for a four‐stall prefabricated restroom building. Staff hired a consultant to design a lift station to pump sanitary sewage and is completing the site design work. The project design will continue through fall 2023 and restroom installation is anticipated in summer 2024.

Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Design Fall 2024Preserve $0 $233,200 Public Works
Boronda Lake
Dock
Project Status: This project replaces an aged and deteriorating Boronda Lake Dock located in the Foothills Nature Preserve. Design and construction are anticipated to occur in spring 2024.

Replacement
(OS‐18000)
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Pre‐design Spring 2024Preserve Dam
Seepage
$11,220 $33,300 Public Works
Project Status: This project will study a location of historic seepage from the Foothills Nature Preserve Dam at the sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench backfill around the pipe that returns shallow groundwater to Boronda Lake. This project will locate and investigate the pipe and trench backfill material. Staff is monitoring and investigating the seepage per the Department of Water Resources inspections and recommendations. Staff completed camera inspections of the underdrain pipes to identify potential obstructions and leakage issues. Depending on the ongoing investigation, an engineered solution may be required.

Investigation
and Repairs
(PE‐20000)
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Parks and Open Space Projects Status as of June 2023
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Preserve $65,648 $3,287,700 Public Works Design Summer 2026 Improvements
(PE‐21000)
Project Status: This project provides funding to repair the bridge to Sunfish Island; design and permitting costs to replace the footbridge in Los Trancos Valley; to replace the grade control structures along Buckeye Creek, and to provide new split rail fencing to protect sensitive areas, new pedestrian pathways to keep park visitors safe while walking along the park road, and improvements to some of the existing parking areas to make them safer and more efficient. Staff completed surveying in spring 2023 and is developing concept plans to complete the minor Architectural Review Board process.

Golf Course Net Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Design Summer 2024and Artificial
Turf
$0 $854,900 Community Services
Project Status: This project provides funding for the removal and replacement of golf course driving range netting and synthetic turf. This project is being delayed as additional ball retention needs are being assessed throughout the golf course and development of a potential partnership with the First Tee of Silicon Valley for driving range and practice facility improvements is underway.

Replacement
(PG‐18000)
Ramos Park
Improvements
(PG‐14000)
Prior Years Actuals Total Project Budget Implementing Department $251,304 $527,769 Community Services
Project Status: This project includes safety and accessibility improvements at Ramos Park. The work includes replacing the existing park playground, benches, drinking fountains, and resurfacing the basketball court playing surface. This project was previously bid but did not move forward at that time. The Ramos Park project will now be bundled with Robles Park Improvements and is anticipated to receive bids in fall 2023.

Project Phase Project Completion
Design Summer 2024
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Parks and Open Space Projects Status as of June 2023
Rinconada Park Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Improvements $4,941,393 $10,763,087 Public Works Design Spring 2024 (PE‐08001) Project Status: This project provides upgrades to safety, site amenities, playground facilities, a new restroom, irrigation, drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the Rinconada Long Range Plan (LRP). Phase 1 park improvements to the western half of the park were completed in spring 2022. A new restroom that was removed from the Phase 1 park improvements in FY 2022 is currently in design. In April 2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom building. The restroom installation is anticipated in FY 2024. According to the LRP, future improvement phases will include improvements to the eastern half of the park by FY 2028 including pathway improvements ADA upgrades, planting, irrigation, lighting, and site furnishings. The new family changing room/restroom facility has been removed from this park improvement project and a separate CIP project (PE‐24003 Rinconada Pool Family Changing Room) has been created.

Robles Park
Improvements
(PE‐18015)
Prior Years Actuals Total Project Budget Implementing Department $37,973 $749,500 Public Works
Project Status: This project will replace play equipment and resurface two children’s playground areas; repair a basketball court and adjacent concrete wall; and replace perimeter fencing, pathways and other site amenities.

Irrigation renovations and turf restoration are also included in the project. The project design is anticipated to be completed in summer 2023 .

Project Phase Project Completion
Design Summer 2024
Recurring Projects
Art in Public
Spaces
Prior Year Actuals Current Year Budget Implementing Department Project Phase $246,702 $2,004,800 Community Services N/A
Project Completion
Recurring
(AC‐86017) Project Status: This project provides the ongoing temporary and permanent artworks throughout the City. The FY 2023 budget funded a second round of temporary murals at the Public Safety Building construction site, the Parks and Open Space Projects – Page 4 of 7
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Parks and Open Space Projects Status as of June 2023
installation of artworks along the Charleston‐Arastradero corridor, ten new ArtLift microgrant projects, artist designed barricade covers and banners in commercial corridors, three new painted murals on California Avenue, and temporary artwork in Midtown. Projects in process include the ongoing King Artist‐in‐Residence including temporary artwork for King Plaza, design development for artwork at Boulware Park, permanent artworks at the Public Safety Building, design development for permanent artwork at Fire Station 4, Code: ART festival 2023, and implementation of the California Avenue Public Art Plan.

Athletic Courts
Resurfacing
(PG‐06001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase $88,701 $314,500 Community Services N/A
Project Status: This project repairs and resurfaces athletic courts in various Palo Alto parks. The repair of Cubberley Project Completion
Recurring
Community Center tennis court perimeter fence was completed in February 2023.

Benches, Signage, Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Walkways,
Perimeter
Landscaping
(PG‐06003)
$91,104 $194,300 Community Services N/A Recurring
Project Status: This project restores and replaces existing benches, signage, fencing, walkways, and landscaping at various City facilities. In winter 2023, various chain‐link fence repairs were completed at Greer Park and the Hale well site due to winter storm damage. In spring 2023, the Lytton Plaza fountain improvement project was rebid. The construction start date is anticipated for summer 2023.

Dog Park Prior Year Actuals Current Year Budget Implementing Department Project Phase $12,312 $161,000 Community Services N/A
Project Completion
RecurringInstallation and
Renovation
(PG‐18001)
Project Status: This project enables the construction of dog parks at various City parks and facilities that currently do not have dog parks, as well as renovating existing dog parks. A new dog park will be added at Boulware Park during the Boulware Park Improvement Project, scheduled to start construction in summer 2023. Council approved a Park Improvement Ordinance in September 2022 for expansion of the Mitchell Park Dog Park. The solicitation of construction bids is anticipated in summer 2023.

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Parks and Open Space Projects Status as of June 2023
Off‐Road Pathway Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Resurfacing and
Repair
(OS‐09001)
$2,742 $168,000 Public Works N/A Recurring
Project Status: This project resurfaces failing and broken pathways within the City. Pathways are chosen based on inspections and resident requests. In January 2023, a consultant was hired to assist the City in developing a conceptual repair design and to meet with the relevant regulatory agencies to determine a permitting approach that will allow for repairs to the existing Baylands Boardwalk. The Baylands Boardwalk, one of the most popular trails in the Baylands Nature Preserve, has experienced damage to some of the wood pilings caused by ship worms.

Open Space Lakes Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion and Pond $35,931 $50,000 Community Services N/A Recurring Maintenance
(OS‐00002)
Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. Year two of a three‐year maintenance contract is in place for removal of aquatic vegetation in Boronda Lake. The annual vegetation removal from the lake is scheduled for summer 2023.

Open Space Trails Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion and Amenities $181,792 $207,300 Community Services N/A Recurring (OS‐00001) Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills, Baylands, and Pearson‐Arastradero Nature Preserves. Work performed in winter 2023 included ditch, culvert, and trail repairs due to heavy storms. Spring 2023 work included grooming trail tread and trailside vegetation of the 25 miles of existing trails at Foothills Nature Preserve and Pearson‐Arastradero Preserve, gravel repair after winter storms throughout Arastradero, Costanoan bridge cleanout, Costanoan tree removal and tread repair, Vista View trail restoration, road regrading, and installing three culverts at Juan‐Bautista de Anza trail road from Ohlone trail to Arastradero lake.

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Parks and Open Space Projects Status as of June 2023
Parks and Open
Space Emergency
Repairs
Prior Year Actuals Current Year Budget Implementing Department Project Phase $307,475 $305,400 Community Services N/A
Project Completion
Recurring
Project Status: This project replaces or repairs playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism, or structural failure. In December 2022 and early 2023, the artificial turf infill at the Mayfield Soccer Complex was replaced due to degradation of existing infill material. In May 2023, the Peers Park tennis court perimeter fence and the Palo Alto Lawn Bowling Green perimeter fence were repaired due to winter storm damage.
(PG‐09002)
Park Restroom
Installation
Prior Years Actuals Current Year Budget Implementing Department Project Phase $63,447 $363,800 Community Services N/A
Project Completion
Recurring
(PG‐19000) Project Status: This project installs new restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated. City Council approved a Park Improvement Ordinance for Ramos Park. In April 2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom building. The restroom is anticipated to be installed in FY 2024.

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Streets and Sidewalks Projects Status as of June 2023
One‐Time Projects
California Avenue Prior Years Actuals
District Gateway $25,848
Total Project Budget
$150,488
Implementing Department Project Phase Project Completion Public Works Design Summer 2024
Signs
(PE‐17004)
Project Status: This project includes the design and replacement of two existing gateway signs for the California Avenue business district. Initial public outreach was completed in winter 2021. The California Avenue District Gateway Signs project is on hold pending the outcome of project PL‐23000, California Avenue Streetscape Update.

Newell Road
San
Prior Years Actuals
$2,625,977
Total Project Budget
$16,627,643
Implementing Department Project Phase Project Completion Public Works Design Spring 2025
Francisquito
Creek Bridge
Replacement
(PE‐12011)
Project Status: This project removes and replaces the Newell Road bridge over San Francisquito Creek with a clear span to allow the channel to convey up to the natural capacity of the San Francisquito Creek, approximately 7,500 cubic feet per second, and to improve safety for vehicular, bicycle, and pedestrian traffic. The project is being closely coordinated with the City of East Palo Alto, Valley Water, and San Francisquito Creek Joint Powers Authority (SFCJPA).

The 100% design set was completed in February 2023. Specifications and construction cost estimate were submitted to the City in March 2023. With the revised cost estimate on hand, staff submitted a request to Caltrans for additional construction funding. The request also includes additional funding for right‐of‐way support and engineering design.

The right‐of‐way appraisal and acquisition work started in January 2023. Staff and consultants are working with the individual property owners to secure permanent and temporary easements by the end of December 2023. Staff is working with SFCJPA staff and their consultant on securing regulatory permits for the project by the end of the year.

Right‐of‐way acquisition and permitting is anticipated to be completed by the end of 2023, with bidding of the project in early 2024 and construction to start in spring 2024.

Street Lights
Condition
Prior Years Actuals
$8,799
Total Project Budget
$253,098
Implementing Department Project Phase Project Completion Public Works Design Fall 2024
Assessment
(PE‐13014)
Project Status: This project will assess the condition of the City’s streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations, Streets and Sidewalks Projects – Page 1 of 4
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Streets and Sidewalks Projects Status as of June 2023
luminaires, and lighting coverage. The project will also determine the inspection, maintenance, repair, and rehabilitation necessary to prolong the life of the City’s streetlight system. This project has been moved to FY 2024 due to staffing constraints.

Recurring Projects
City Bridge
Improvements
(PE‐20001)
Prior Year Actuals Current Year Budget
$103,692 $503,000
Implementing Department Project Phase Project Completion Public Works N/A Recurring
Project Status: This project includes bridge inspections, maintenance, repair, and an improvement program over the next five years. This program will include on‐going inspections to report physical changes to the structures, recommendations for work to be done, and additional information to meet functional and structural standards in accordance with industry standards. Staff hired an on‐call structural engineering firm to assist with the bridge inspection and repair program. Staff completed inspections of twenty‐five bridge and culvert structures in spring 2022, of which six bridges have been identified for repairs. Staff anticipates going out to bid for repair work in summer 2023 and beginning construction in fall 2023.

Curb and Gutter
Repairs
Prior Year Actuals Current Year Budget
$123,607 $122,600
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
(PO‐12001) Project Status: This project repairs curbs and gutters uplifted by tree roots. Funding for FY 2023 will be carried over into FY 2024 for a larger curb and gutter repairs project. The project will focus on Downtown North and University South neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road).

San Francisquito
Creek Joint
Powers
Prior Year Actuals Current Year Budget
$96,686 $113,900
Project Status: This project provides funding for studies and completion of the design for the San Francisquito Creek Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Section Streets and Sidewalks Projects – Page 2 of 4
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Streets and Sidewalks Projects Status as of June 2023
Authority
Ongoing Creek
Projects
205 (CAP 205) study. The project design is temporarily on hold due to the recent significant storm events and flooding that occurred on December 31, 2022. The JPA and Valley Water are re‐evaluating the creek capacity and hydraulic limitations of the channel to determine how to proceed with the design. (PE‐22000)
Sidewalk Repairs Prior Year Actuals Current Year Budget Implementing Department Public Works
Project Phase Project Completion
N/A Recurring(PO‐89003) $298,201 $1,752,900
Project Status: This project repairs and replaces broken and uplifted sidewalks. The program completed all twenty‐ three sidewalk districts in 2017, a 30‐year (1986–2017) sidewalk repair district cycle. Council approved a sidewalk assessment contract in November 2017 to evaluate the sidewalk program and assess potential improvements to the current district‐based program. Funding for FY 2023 will be carried over into FY 2024 for a larger sidewalk project.

The Project will focus on Downtown North and University South neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road).

Sign Reflectivity
Upgrade
Prior Year Actuals Current Year Budget
$1,963 $106,400
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
(PO‐11000) Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list of signs not meeting the minimum requirement is derived from MUTCD approved Nighttime Visual Inspection surveys.

Due to staffing constraints, there were no signs identified for reflectivity replacement in FY 2023.

Street Lights
Improvements
(PO‐05054)
Prior Year Actuals Current Year Budget
$231,672 $388,600
Project Status: This project replaces streetlights, including poles, pole foundations, luminaires and wiring as needed to restore or improve street lighting. In the second half of FY 2023, there were 10 knockdown locations with five completed repairs and five in progress. Additionally, a project located in the Midtown neighborhood completed 16 pole foundation replacements. Repainting of 131 streetlight poles will be completed in July 2023.

Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
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Streets and Sidewalks Projects Status as of June 2023
Street
Maintenance
(PE‐86070)
Prior Year Actuals Current Year Budget
$1,720,462 $5,274,700
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Project Status: This project includes the annual resurfacing, micro‐seal, crack seal, and reconstruction of various city streets. This project funds the street maintenance work that supports Council’s adopted goal of achieving a citywide average pavement condition index (PCI) score of 85, representing very good or excellent conditions, by 2019. The citywide PCI goal of 85 was met at the end of calendar year 2018, and the emphasis has been shifted to maintaining the 85 score while addressing the remaining streets with PCI scores less than 60. The FY 2023 Street Preventive Maintenance Project was postponed until FY 2024 due to high bid prices. The FY 2023 Street Resurfacing Project is under construction and expected completion is summer 2023. The FY 2023 Street Resurfacing Project will repair 7,784 square feet of sidewalk, 5,310 square feet of driveway, and 1,925 linear feet of curb and gutter, construct 33 new ADA curb ramps, and place 4,870 tons of AC overlay on the streets of Palo Alto. This will help maintain and improve the City’s Pavement Condition Index (PCI) beyond its average of 83 and will address many streets whose PCI scores fall below the City’s minimum goal of 60.

Thermoplastic
Lane Marking
and Striping
(PO‐11001)
Prior Year Actuals Current Year Budget
$0 $166,800
Project Status: This project maintains the thermoplastic markings on roadways. Thermoplastic lane marking and striping is incorporated into annual Pavement Preventive Maintenance Projects. No new thermoplastic markings and striping were installed during FY 2023.

Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
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Traffic and Transportation Projects Status as of June 2023 One‐Time Projects
California Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Streetscape
Update
(PL‐23000)
$13,882 $111,000 Office of Transportation Design Fall 2023 Project Status: The project provides funding for interim changes to the street, and for preliminary community engagement to help inform an upcoming Request for Proposals in summer 2023 to procure a consultant for an Alternatives Analysis study of different street configurations and design options.

Charleston Prior Years Actuals
$19,643,702
Total Project Budget Implementing Department Project Phase Project Completion $20,788,951 Public Works Construction Fall 2023Arastradero Corridor Project
(PE‐13011)
Project Status: This project is part of the 2014 Council Infrastructure Plan. It will reconfigure the Charleston Arastradero Corridor to provide new landscaped median islands, bulb outs, enhanced bike lanes, traffic signal improvements, and new street trees to complement the new lane configurations that were approved for permanent retention. Phase 1 (Arastradero Road between Foothill Expressway to Clemo Avenue) and Phase 2 (Charleston Road from Alma Street to Middlefield Road) were completed in 2020. Phase 3 (Arastradero Road from Los Palos Avenue to El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield Road to San Antonio Road) was approved by Council in June 2021. Construction of Phase 3 is ongoing. The contractor has made progress at the El Camino Real intersection including the signal switchover, new sidewalk, curb and gutter, and curb ramps at three out of the four corners, and landscape planting. Construction is anticipated to be completed by fall 2023 in coordination with Utilities’ upcoming Sanitary Sewer Replacement 31 Project.

Churchill Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,013,745 Office of Transportation Design Winter 2025Enhanced Bikeway
$387,453
Project Status: This project includes planning, design and construction of a shared‐use path along the north side of Churchill Avenue between the existing shared‐use path at Castilleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated (PL‐14000)
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Traffic and Transportation Projects Status as of June 2023 westbound right‐turn lane. The project is anticipated to gain PAUSD approval and will go out to bid in fall 2023.

Construction is anticipated to be completed by winter 2025.

Churchill Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $5,106,881 Office of Transportation Construction Winter 2024Alma Street Railroad Crossing
Safety
$293,596
Project Status: This project is a railroad crossing improvement project to enhance safety at the intersection of Churchill Avenue and Alma Street. Design includes traffic signal modifications, street lighting improvements, roadway resurfacing, sidewalk realignment and/or widening, drainage improvements, utility relocations, signage, and striping. Staff is coordinating with Caltrain, Caltrans, and California Public Utilities Commission (CPUC). CPUC approved General Order 88‐B for the project in November 2022 and authorized the City to move forward with construction. Council approved the construction contract in June 2023. Construction is expected to start in July 2023 and will be completed in winter 2024.

Improvements
(PL‐20000)
Downtown
Automated
Parking
Prior Years Actuals
$340,028
Total Project Budget Implementing Department Project Phase Project Completion $5,213,618 Office of Transportation Design Fall 2024
Project Status: This project includes design and installation of new downtown parking guidance systems, access controls, and revenue collection equipment that will be coordinated with both the Downtown Parking Wayfinding, PL‐15004 project and the 2016 Downtown Parking Management. Staff contracted with Dixon Resources for additional management support in design and procurement for the system installation in the Downtown garages on University Avenue. The Downtown Automated Parking Guidance Systems design‐build construction contract was approved by Council in May 2023. Design for the four garages will start in summer 2023 and construction is expected to be completed in fall 2024.

Guidance
Systems, Access
Controls &
Revenue
Collection
Equipment
(PL‐15002)
Emergency
Vehicle Traffic
Prior Years Actuals
$486,422
Total Project Budget Implementing Department Project Phase Project Completion $682,900 Fire Department Procurement Winter 2024
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Traffic and Transportation Projects Status as of June 2023 Signal Project Status: This project will purchase and implement an emergency vehicle preemption system pilot project.

The system will integrate with the City’s current traffic signal management system and with the City’s computer‐ aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles.

This project is a pilot on 25 intersections. The traffic signal controls software was updated in spring 2020. An RFP process for a new CAD system will be conducted in FY 2024. The RFP requirements will include the ability to connect to the Trafficware Signal controls. This project is being sunsetted.

Preemption
System Pilot
(PL‐19000)
Parking
Management and $151,580
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $627,247 Office of Transportation Procurement Spring 2024 System
Implementation
(PL‐16002)
Project Status: This project provides funding for the design and installation of the Comprehensive Parking Permit and Citation Management System. The all‐inclusive system is a tool staff will utilize in the management of parking permits for eight parking permit programs and associated on and off‐street parking citations. Staff is preparing an RFP to solicit another vendor.

Quarry Road
Improvements
and
Transit Center
Access
Prior Years Actuals
$1,282,050
Total Project Budget Implementing Department Project Phase Project Completion $3,394,046 Office of Transportation Pre‐Design TBD
Project Status: This project includes the planning, design, and construction of bicycle, pedestrian, and transit access improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, improved access to transit stops, roadway improvements for transit access, and signal modification. Planning, design, and construction of bicycle lanes and pedestrian improvements between the Palo Alto Transit Center bus depot and the intersection of Quarry Road and El Camino Real, and between El Camino Real and Welch Road have been completed. The next phase of the project will provide the transit access from Quarry Road to the Transit Center. The City is working with Stanford University on evaluating the land ownership and entitlements before proceeding with design of such improvements.

The project is currently on hold.
(PL‐16000)
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Traffic and Transportation Projects Status as of June 2023 Railroad Grade
Separation and
Safety
Improvements
(PL‐17001)
Prior Years Actuals
$3,860,627
Total Project Budget Implementing Department Project Phase Project Completion $18,764,851 Office of Transportation Pre‐Design Fall 2025 Project Status: This project is a community‐based process to advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of a Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. The project will perform preliminary engineering design, conduct project related studies, and prepare environmental documents for the improvements. After seeking comments from key stakeholders in fall 2022, the underpass alternatives for all three crossings were refined. The Rail Committee approved the updated plans in May 2023. The consultant is working on the geotechnical report and will continue to work with the Rail Committee toward the selection of preferred alternatives(s). The City has signed a funding agreement with VTA to receive reimbursement for the additional studies and refinements to the underpass alternatives and also entered into a Service Agreement with Caltrain in June 2023 to facilitate early review and coordination of the grade separation options. In June 2023, the City received notification of being chosen for $6.0 Million in federal funding from the Rail Crossing Elimination program. Staff is working with Federal Railroad Administration (FRA) for the award of this grant.

This funding will support the Preliminary Engineering and Environmental Documentation.

University Ave
Streetscape
Project
Prior Years Actuals
$104,568
Total Project Budget Implementing Department Project Phase Project Completion $175,000 Public Works Design Winter 2024
This project includes a study to reconfigure University Avenue between Alma Street and MiddlefieldProject Status:
(PE‐21004) Road to adapt the public realm to maximize pedestrian and bicycle use, reduce congestion, and enhance the retail environment/economic activity, while maintaining two‐way vehicular access, parking opportunities, delivery and loading zones, ride share spaces, and other amenities including performance space. Council awarded a professional services contract for CSW/Stuber‐Stroeh Engineering in February 2022. The project uses a phased approach with Phase 1 consisting of public outreach, conceptual design, preliminary environmental studies, and financial assessment. A preferred plan will be developed in Phase 1 based on community and stakeholders’ input. Upon completion of Phase 1 assessment and Council’s review of the community preferred plan, future phases including Traffic and Transportation Projects – Page 4 of 7
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Traffic and Transportation Projects Status as of June 2023 design, environmental assessment, bidding, and construction will be developed. The City began outreach with focus group meetings, a community workshop, and an online survey to gather community needs and input. Staff will continue public outreach through fall 2023 to develop project alternatives. Phase 1 is anticipated to be completed by winter 2024.

Recurring Projects
Bicycle and Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Pedestrian $52,695 $2,400,000 Office of Transportation N/A Recurring Transportation Plan
Implementation
(PL‐04010)
Project Status: This CIP funds the Bicycle and Pedestrian Transportation Plan Update, which has kicked off recently and is slated to take approximately 18 months to complete. This CIP also funds the implementation of various bicycle and pedestrian projects. Currently, one of the projects in this CIP is the Embarcadero Road Improvements Project (from Emerson to High Street), which provides improvements on both the north and south sides of Embarcadero Road, from Emerson to High Street. Improvements include intersection improvements at Emerson and Kingsley; landscaping, new pedestrian level lighting; bicycle and pedestrian enhancements. Final Design is currently being completed, and the project will be ready to bid for construction in 2024.

Parking District
Implementation
(PL‐15003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $182,000 Office of Transportation N/A Recurring
Project Status: This project introduces additional parking permit programs throughout the city. One aspect of this project is to update City Council‐approved Residential Preferential Parking (RPP) ordinance language to establish uniform and streamlined procedures and processes to implement RPP districts through the process outlined in Municipal Code 10.50.

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Traffic and Transportation Projects Status as of June 2023 Safe Routes to
School
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $53,956 $849,900 Office of Transportation N/A Recurring (PL‐00026) Project Status: This project enables the City’s Safe Routes to School program, including school commute planning, encouragement activities, and capital improvements along local and collector streets that may be impacted by school commute activities. The capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested safe routes to school. The community engagement and planning process for the construction of the South Palo Alto Bikeways project began in FY 2021. The project will implement buffered or protected bike lanes on East Meadow Drive from Alma Way to Fabian Way, Fabian Way from East Meadow Drive to East Charleston Road, and widen and repave the Waverley Avenue Bike Path between East Meadow Drive and Charleston Road. Due to lack of staff resources, the project schedule was delayed, and the City relinquished construction grant funds prior to expiration of funding. Staff will continue to apply for grant funds to aid in construction costs. In FY 2023, this project funded improved crosswalks and education to improve school access and safety.

Traffic Signal and
Intelligent
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $216,019 $673,300 Office of Transportation N/A Recurring Transportation
Systems
(PL‐05030)
Project Status: This project includes design and construction of traffic signals, traffic signal communications networks, detection, and data projects for transportation use, and maintenance of the City’s traffic signal central management system. The project includes the replacement of traffic signal controllers/cabinets, video detection systems, accessible pedestrian buttons, and related field equipment. Design for traffic signal safety and operational improvements at the intersection of San Antonio Road and Charleston Road is nearing 100% completion. Staff is finalizing the plans and will be preparing bid documents for construction to be released in late 2023, with construction anticipated to begin in early 2024. Staff is in the procurement process to update the Centralized Traffic Management system servers to improve operational functions and system security.

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Traffic and Transportation Projects Status as of June 2023 Transportation and Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Parking $56,374 $1,406,403 Office of Transportation N/A Recurring Improvements
(PL‐12000)
Project Status: This project implements miscellaneous neighborhood traffic calming improvements including neighborhood traffic studies and parking improvements. This project also funds the development of grant proposals used to procure funding for future projects. The initial proposal for the traffic calming pilot initiative in Crescent Park neighborhood received Council approval in November 2020. The temporary improvements were installed in summer 2021. After conducting post installation survey in 2022 and seeking community feedback, Planning and Transportation Commission (PTC) reviewed the project and recommended for Council to approve staff to proceed with design of permanent improvements in June 2023. Staff intends to take the PTC recommendation and seek Council's approval for staff to proceed with design of permanent improvements in fall 2023. Staff will also begin conducting an Engineering and Traffic Survey for select roadway segments to study prevailing speeds and review traffic conditions in order to establish and or certify posted speed limits. Additionally, staff is also working on the quiet zone project for all railroad crossings along the Caltrain corridor. A quiet zone study was performed for the Palo Alto Avenue and Alma Street crossing in collaboration with City of Menlo Park in 2022. Council approved the conceptual plan for improvements at this crossing in June 2023. The next steps will include design and construction of improvements required to implement a quiet zone at the Palo Alto Avenue/Alma Street crossing and initiating a study for implementation of quiet zones at the other three crossings of Churchill Avenue, Meadow Drive, and Charleston Road.

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Airport Projects Status as of June 2023
One‐Time Projects
Airport Apron
Reconstruction $39,581,316
(AP‐16000)
Prior Years Actuals Total Project Budget Implementing Department $41,563,570 Public Works
Project Status: This project includes the design and reconstruction of the Palo Alto Airport apron and is being implemented in multiple phases. The need to reconstruct the aircraft parking apron is critical to airport safety.

Construction Phase I was completed in November 2017. Construction Phase II was completed in winter 2020.

Construction on Phase III reached substantial completion in June 2023.

Project Phase Project Completion
Completed Summer 2023
Airport Layout Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Construction Summer 2024Plan $426,977 $1,342,500 Public Works (AP‐21000) Project Status: This project provides updates to the Airport Layout Plan (ALP), including a narrative report and environmental study. The Airport received funding for a Phase I portion of this project in fall 2020. Phase I is approximately 75% complete, and funding for Phase II was received in fall. The Airport conducted the initial public and Project Advisory Committee meetings in April 2023. The project is expected to be completed by summer 2024.

Airport
Temporary
Office
Buildings
AP‐22001
Prior Years Actuals Total Project Budget Implementing Department $947 $359,800 Public Works
Project Status: This project provides funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as terminal space for the public. Procurement documents will be issued in fall 2023. The project is expected to be completed in spring 2024.

Project Phase Project Completion
Procurement Winter 2024
Airport Zero
Emission
Prior Years Actuals Total Project Budget Implementing Department $25,957 $349,200 Public Works
Project Phase Project Completion
Procurement Summer 2024
Vehicle Fleet
Replacement
Program
Project Status: The Airport vehicle fleet will be replaced by three zero emissions vehicles (ZEV), to be supported by three electric charging stations. The van is used for the transportation of airport guests and passengers and improves safety by minimizing foot traffic on the airport apron. The truck is used as a maintenance, first response, Airport Projects – Page 1 of 2
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Airport Projects Status as of June 2023
(AP‐23000) and operations vehicle. The ZEV fleet will include one passenger vehicle and two trucks. A purchase order for the passenger van went out in spring 2023. Procurements for truck replacements went out in May 2023 and only one bid was received. FAA funding is expected in the fall 2023, to complete the fleet replacement Automated
Weather
Observation
System
Prior Years Actuals Total Project Budget Implementing Department $0 $538,800 Public Works
Project Status: This project provides a new weather information system to be installed at the Palo Alto Airport.

Project Phase Project Completion
Design Summer 2024
The Airport has applied for FAA funding, and is waiting for the grant agreement to start design. (AWOS)
AP‐19000
Recurring Projects
2023‐2027 – Airport Capital Improvements Program Projects: There are no recurring projects scheduled at this time.

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Electric Fund Projects Status as of June 2023
One‐Time Projects
115 kV Electric
Intertie
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $705,491 $6,990,040 Utilities Pre‐Design Summer 2027
(EL‐06001) Project Status: This project will perform a technical feasibility study to determine the general project requirements to establish a 115 kV electric intertie line and construct a 115/60 kV substation to connect the City's electric system directly to the 115 kV transmission line at an additional location. Staff did not receive California Independent System Operator’s commitment to support this interconnection. Staff is reassessing CPA’s position and reviewing alternatives that might be more favorable.

Coleridge
Cowper
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $180,813 $2,661,878 Utilities Design Summer 2025
Tennyson
4/12kV
Conversion
(EL‐14000)
Project Status: This project converts the primary electric distribution system in the Coleridge Avenue, Cowper Street, Tennyson Avenue area from 4 kV to 12 kV. This project is a precursor to work being planned for the Colorado Street and Hopkins Avenue Substations. Design is at 90% completion and is delayed due to staffing needs. This project has been deferred to align with available staffing resources and current project priorities. The City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP project. Staff is working on an RFP for the engineering design for electrification of all overhead circuits. This project area will fall under that electrification scope of work.

Colorado Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Distribution
Feeder Outlet
Replacement
(EL‐22002)
$10,576 $400,000 Utilities Design Summer 2024
Project Status: This project is for the installation of a new underground duct bank and cable at Colorado Substation.

The installation will improve reliability for all Colorado circuits. The design is complete and construction will begin by winter 2024.

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Electric Fund Projects Status as of June 2023
Colorado Power
Station
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,343,887 $10,865,445 Utilities Pre‐Design Fall 2027
Equipment
Upgrades
(EL‐19001)
Project Status: This project is for the upgrades to equipment at the Colorado Power substation. In FY 2022 staff completed the evaluation of existing equipment and will proceed with replacing the COP‐3 115 kV/60 kV transformer bank and the 115 kV breaker. Due to staffing shortages, engineering is working on design RFP’s and construction IFB’s for contract services to complete substation projects.

Colorado Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Substation Site
Improvements
(EL‐19002)
$251,919 $1,306,071 Utilities Design Fall 2024
Project Status: This project will make modifications to the substation driveways and fence to provide adequate ingress and egress for utility vehicles used for maintenance and repair. Staff is preparing an overall master plan for Colorado Substation to include all proposed improvements. Detailed designs for lighting, driveway, fences, walls, and an oil containment improvement are being prepared. The design is at 65% completion. The final design is delayed due to staffing constraints.

East Meadow
Circles 4/12kV
Conversion
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $268,097 $1,838,701 Utilities Design Spring 2025
Project Status: This project converts the primary electric distribution system in the East Charleston Road, Alma Street, East Meadow Drive, Middlefield Road areas from 4 kV to 12 kV and is challenging because of the configuration of the streets and rear easement facilities. This project has been split into six design and construction phases. Engineering has completed the design and construction for Phase 1. The engineering design for Phase 2 is progressing, but is on hold due to staffing constraints. The City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP project. Staff is working on an RFP for the engineering design for the electrification of all overhead circuits. (EL‐17001)
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Electric Fund Projects Status as of June 2023
Foothills Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion (Fire Mitigation) $4,446,277 $14,999,993 Utilities Construction Fall 2025 (EL‐21001) Project Status: This project will rebuild the approximately 11 miles of overhead line in Foothills Park, as necessary to mitigate the possibility of wildfire due to overhead electric lines. This could include the utilization of more robust equipment or construction practices, rerouting to avoid vegetation and improve access for inspection and maintenance, or converting the overhead lines to underground where feasible. Two proposals were received for this project and both proposals were rejected because they did not provide an option to underground existing overhead electric lines. Substructure for Phases 1 and 2 are completed. Phase 3 substructure is currently in construction and Phase 4 is currently in design.

Hopkins Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Substation 4/12
kV Conversion
(EL‐20000)
$0 $2,010,000 Utilities Design Fall 2025
Project Status: This project will convert the distribution system connected to the Hopkins Substation from 4 kV to 12 kV. The future conversion of the Hopkins Substation from 4 kV to 12 kV requires that all the areas currently served at 4 kV from the Hopkins Substation be converted to 12 kV. This project will improve operating flexibility of the system, service reliability, and back‐up to customers in downtown and other adjacent areas. The City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP project.

Staff is working on an RFP for the engineering design for electrification of all overhead circuits. This project area will fall under that electrification scope of work.

Inter‐Substation
Line Protection
Relay
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $370,372 $821,030 Utilities Construction Summer 2024
Project Status: This project replaces the existing HCB pilot wire relays with a new microprocessor line differential protective relay to protect the city’s 60 kV sub‐transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60 kV line sections. This project is being done in phases, with design and construction happening concurrently on the different phases. Construction of these improvements relies on work (EL‐17005)
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Electric Fund Projects Status as of June 2023
completed by other projects to install fiber optic connections. Engineering design for segments Colorado substation to Adobe Creek substation, Park Boulevard substation to Quarry substation, and Maybell substation to Park Boulevard substation is in progress. A test plan is being written to prove the equipment will work as designed.

Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Underground
District 15
(EL‐11003)
$43,348 $1,293,337 Utilities Design Fall 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 15, the area bounded by Los Palos Avenue, Glenbrook Drive, Pomona Avenue, and Arastradero Road. This project is in the preliminary stages of engineering design and work will be coordinated with EL‐16000 which is currently rebuilding the electric system along Arastradero Road. Work on this project was delayed due to public input regarding the design of the project. Changes to the Rules and Regulations will require property owners to pay for the differential cost should they want submersible equipment instead of pad mount. Funds have been returned and this project is being closed out.

Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Underground
District 16
(EL‐13003)
$28,742 $735,335 Utilities Design Spring 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 16, the area along Louis Road between Greer Street and Loma Verde Avenue. The engineering design work is complete.

The City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP project. This project will fall under the underground scope of work for electrification.

Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Underground
District 24
(EL‐10006)
$1,949,767 $2,525,338 Utilities Design Fall 2024
Project Status: This project rebuilds and replaces the underground electric system in Underground District 24, the area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street. The engineering design is in progress and will be completed in winter 2024. Construction will follow in spring 2024.

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Electric Fund Projects Status as of June 2023
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $36,817 $312,447 Utilities Design Spring 2025
Project Status: This project rebuilds and replaces the underground electric system in Underground District 26, the area along Arastradero Road between El Camino Real and Hillview Avenue. This is a four‐phase project. The first phase design is complete. The engineering design is in progress and will be completed by spring 2024.

Underground
District 26
(EL‐16000)
Smart Grid
Technology
Installation
(EL‐11014)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $5,648,044 $17,674,003 Utilities Construction Fall 2024 Project Status: Council approved the Advanced Metering Infrastructure (AMI) with Sensus on October 18, 2021.

The project includes replacement of 30,000 electric meters and retrofit of 20,800 water and 24,200 gas meters with radio endpoints to transmit meter data to the AMI network. The proof of concept phase including AMI network installation, meter testing, and system integration will occur between January 2022 and August 2023. Full deployment is anticipated to run from September 2023 through April 2025 Substation
Breaker
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,490,136 $6,062,637 Utilities Pre‐Design Summer 2028
Replacement
(EL‐17002)
Project Status: This project replaces high voltage circuit breakers that interconnect the nine electric substations and two power switching stations that are reaching the end of their useful life and are now underrated for their use. This project is being done in phases, with design and construction happening concurrently on the different phases. Staff completed the construction on the first phase and is working to procure a multi‐year contract with a contractor to complete the design and replacement of the remaining breakers. This project is temporarily delayed due to available staffing levels and a refocus on current priorities and customer service projects. Due to staffing constraints, staff is working on design RFPs and construction IFBs for contract services to complete substation projects.

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Electric Fund Projects Status as of June 2023
Substation
Physical Security $2,072,010
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,200,190 Utilities Construction Winter 2025
(EL‐16003) Project Status: This project installs facilities providing physical protection of electric substations from vandalism and intrusion. A professional services contract was awarded to Burns & McDonnell and the study was completed.

Staff continues to implement recommendations from the study each fiscal year. Staff awarded the bid for security cameras and lighting in July 2022. Construction is in progress and with substructure installations completed at three substations.

Recurring Projects
Communications Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Utilities N/A RecurringSystem $4,587 $170,000
Improvements
(EL‐89031)
Project Status: This project installs high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, telephone links, computer data transmission, and the Electric Supervisory Control and Data Acquisition (SCADA) system. This project is funding a portion of the design phase of an expanded Utilities fiber optic network. The contract for design of this network was approved by Council in June 2020. Staff is in the planning stages for design implementation.

Electric Customer Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Utilities N/A RecurringConnections $1,063,110 $2,689,745 (EL‐89028) Project Status: This project installs services, transformers, and meters for new customers; upgrading of existing services; temporary service connections; and overhead and underground extensions for new or existing customers. Projects are in many stages of design and construction to provide temporary and permanent power to residential and commercial customers in Palo Alto.

Electric System
Improvements
Prior Year Actuals Current Year Budget
$1,272,834 $2,597,000
Implementing Department Project Phase Project Completion Utilities N/A Recurring
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Electric Fund Projects Status as of June 2023
(EL‐98003) Project Status: This project consists of various projects that replace deteriorated facilities or install protective devices that improve the Electric Distribution System. Projects are in many stages of development to replace transformers, replace poles, replace overhead wires, and install protective devices to improve service reliability.

Electric Utility
Geographic
Information
System
Prior Year Actuals Current Year Budget
$221,620 $492,100
Implementing Department Project Phase Project Completion Utilities N/A Recurring
Project Status: This project enhances the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software, to edit and update data which will reside in the citywide GIS. This funding is also being used to pay for Utilities Electric Division’s share of cost for the implementation of new city‐wide GIS system (ESRI) led by IT. Utilities and Information Technology staff are also working to assess GIS needs and the transition of the mapping information to ESRI. The data migration to ESRI’s Utility Network Model is in progress. The migration for Electric is 100% complete. (EL‐02011)
SCADA System
Upgrades
Prior Year Actuals Current Year Budget
$70,488 $405,674
Implementing Department Project Phase Project Completion Utilities N/A Recurring
(EL‐02010) Project Status: This project upgrades the Supervisory Control and Data Acquisition (SCADA) system hardware.

Staff completed upgrade of the servers used for monitoring the utility substations and equipment in 2014. The next hardware and software upgrade is currently in progress at the factory and work will occur in winter 2024 Substation
Facility
Prior Year Actuals Current Year Budget
$172,201 $450,000
Implementing Department Project Phase Project Completion Utilities N/A Recurring
Improvements
(EL‐89044)
Project Status: This project makes improvements to facilities at the electric substations in Palo Alto. Staff is working on the replacement of Remote Terminal Units (RTU) at various substations, upgrading gravel and grounding, 60 kV air switches, and reconfiguring steel trusses and associated devices. Due to staffing shortages engineering is working to design RFPs and construction IFBs for contract services to complete substation projects.

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Electric Fund Projects Status as of June 2023
Staff has completed the install for Nexus meters at Hansen Way (22/23) and Colorado (20/21). Design for Hansen Way (20/21) is in progress.

Substation
Protection
Prior Year Actuals Current Year Budget
$47,052 $480,000
Implementing Department Project Phase Project Completion Utilities N/A Recurring
Improvements
(EL‐89038)
Project Status: This project makes improvements to equipment used at electric substations to protect the substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric system. Staff issued a task order with Soudi Consultants to review and revise protection settings and training on the commissioning of new Maybell relays. This task is complete. Due to staffing shortages engineering is working design RFPs and construction IFBs for contract services to complete substation projects.

Underground
System Rebuild
(EL‐16001)
Prior Year Actuals Current Year Budget
$36,944 $349,999
Implementing Department Project Phase Project Completion Utilities N/A Recurring
Project Status: This project replaces underground electric equipment in areas that were originally installed underground, that are not part of an Underground District. Staff is working to identify areas where the age of the existing cables are a high priority for cable replacement. To date, this includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. New areas have been identified and progress has been made on development of the project. Construction of this project was deferred to maintain zero rate increases to ease economic recovery because of COVID‐19.

Wood Pole
Replacement
(EL‐19004)
Prior Year Actuals Current Year Budget
$1,297,849 $1,739,927
Project Status: This project will fund the annual replacement of deteriorated wood power poles. The project is in the design phase with expected completion in December 2022 and construction starting summer 2023. The project is delayed this year because of staffing shortages. Staff hired a contractor to complete the design of 36 pole replacements.

Implementing Department Project Phase Project Completion Utilities N/A Recurring
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Fiber Optics Fund Projects Status as of June 2023
One‐Time Projects
Fiber Optic
Network
System
Rebuild
(FO‐16000)
Prior Years Actuals Total Project Budget
$2,000,100 $6,086,060
Implementing Department Project Phase
Utilities Design
Project Completion
Spring 2024
Project Status: This project is for the System Capacity Improvement that rebuilds portions of the "dark" fiber optic network around Palo Alto. In September 2022, Council approved the City’s fiber expansion plan including construction of a new fiber backbone and a phased buildout of a fiber‐to‐the‐premises network. The Fiber Optic Network System Rebuild CIP will be replaced with new Fiber Backbone and Fiber‐to‐the‐Premises(FTTP) CIP’s in FY 2024. Staff has hired a consultant to complete the Fiber Backbone and FTTP conceptual design. The conceptual design has been completed the contract has been amended to complete the design and all provide documentation necessary for procurement of a construction contract.

Recurring Projects
Fiber Optics
Customer
Prior Year Actuals
$25,122
Current Year Budget Implementing Department Project Phase Project Completion $250,000 Utilities N/A Recurring
Connections
(FO‐10000)
Project Status: This project enables the installation of fiber optic infrastructure for new service connections.

Projects are developed as needed to meet customer requests for leasing of fibers on the Dark Fiber system. Staff have processed and completed ten customer connection projects in FY 2023.

Fiber Optics
Network
System
Prior Year Actuals
$51,967
Current Year Budget Implementing Department Project Phase Project Completion $595,000 Utilities N/A Recurring
Project Status: This project improves the reliability within the fiber optic network system. As part of the City’s Improvements wildfire mitigation plan, this project will add new fiber conduit and substructure in the foothills to support city (FO‐10001) infrastructure and improve telecommunication and connectivity in the open space. In FY 2023, there were 2.38 miles of fiber conduit installed in the foothills. The next phase of conduit installation in currently in construction.

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Gas Fund Projects Status as of June 2023
One‐Time Projects
Gas Main
Replacement $1,564,098
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Winter 2025$10,000,000 Utilities Construction
Project 24
(GS‐14003)
Project Status: This project enables the design and construction to replace approximately 20,100 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly of PVC on various streets within the University Park, and Crescent Park neighborhoods. Release of the project for bidding has been delayed to include the Town & Country Village scope. This project was split into GMR24A and GMR24B. GMR24A (Stanford Shopping Center) was completed spring 2023. GMR24B is ready to be bid and construction is anticipated to start in winter 2024.

Recurring Projects
Gas
Distribution
System
Prior Year Actuals Current Year Budget Implementing Department $189,202 $750,000 Utilities
Project Status: This project enables Gas Distribution System improvements. Typical activities include increasing Project Phase
N/A
Project Completion
Recurring
Improvements distribution system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system (GS‐11002) to improve service reliability, and conducting research related to performance of the gas distribution system or its various components making general improvements to the system. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top level service to City customers and to minimize potential economic losses due to service interruptions. In FY 2023, city crews completed the replacement of various gas services and valves throughout the system, including 500 feet of gas mainline and five gas services on Rincon Circle at Los Robles Avenue.

Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $19,823 $50,000 Utilities N/A Recurring
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Gas Fund Projects Status as of June 2023
Gas Project Status: This project purchases polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. The equipment needs to be upgraded on an annual basis to safely operate and maintain a natural gas distribution system and to ensure operators’ safety and productivity. In FY 2023, new pipeline tapping and stopping valves were purchased, in addition to a battery operated electrofusion processing machine, Polyethylene pipe squeezers, fusion Data Logger unit, and a new Sensit gas detector.

Equipment
and Tools
(GS‐13002)
Gas Meters
and
Prior Year Actuals Current Year Budget Implementing Department $355,110 $500,000 Utilities
Project Phase
N/A
Project Completion
Recurring
Regulators
(GS‐80019)
Project Status: This project provides replacement of the existing gas meters and regulators annually. The coordination of gas meter and regulator replacements with gas meters identified to be replaced under the AMI contract, which is generally gas meters that are 25 years or older. The gas meter replacement program ensures the accuracy of gas consumption measurement, reduces possible revenue loss due to under‐registered gas, and provides customers with accurate monthly bills. Replacement of aged gas meters and regulators is on‐going. The next major replacement of meters and regulators will be coordinated with Gas Main Replacement Project 24 (GS‐14003) and the Advanced Metering Infrastructure project.

Gas System,
Customer
Prior Year Actuals Current Year Budget Implementing Department $664,966 $1,166,900 Utilities
Project Phase
N/A
Project Completion
Recurring
Connections
(GS‐80017)
Project Status: This project enables the Gas Distribution System to be extended in order to provide gas service to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service requirements due to new development or redevelopment. This project is funded partially from reimbursements by customers. City crews completed 19 new gas service installations and 46 gas service demolitions in FY 2023.

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Stormwater Management Projects Status as of June 2023
One‐Time Projects
Corporation
Way System
Upgrades and
Pump Station
(SD‐21000)
Prior Years Actuals
$181,234
Total Project Budget Implementing Department Project Phase Project Completion $3,949,827 Public Works Design Spring 2025
Project Status: This project incorporates a design of a new small pump station with 25 cubic feet per second capacity and upgrades 700 linear feet of pipe to 30‐inch diameter High Density Polyethylene pipe. The existing system does not have the force needed to discharge storm flows into the Adobe Creek. Adding a pump station in advance of the outfall and upsizing the storm pipe will eliminate the routine flooding along East Bayshore Road and convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. Consultant has submitted 90% design and is under staff final review. Procurement for a construction contract is expected to occur in fall 2023.

East Meadow
Drive Capacity
Upgrades
Prior Year Actuals
$31,884
Current Year Budget
$1,225,000
Implementing Department Project Phase Project Completion Public Works Design Spring 2024
Project Status: This project replaces approximately 407 linear feet of existing 36‐inch pipe with a 48‐inch pipe within East Meadow Drive to increase the capacity of the storm drain system and installs a new 15‐inch pipe within East Meadow Circle to convey flows into the Adobe Creek pump station. The new 15‐inch line will eliminate flooding that occurs within East Meadow Circle when the water level within Barron Creek is higher than the flap‐gate, and pipes are not able to drain into the creek. The new 15‐inch HDPE line provides an alternative and allows flows to drain away from Barron Creek and into Adobe Creek, where they can be pumped. Staff is in the process of completing the design and procurement process is intended to be completed by August 2023. (SD‐22000)
East Meadow
Circle Capacity
Upgrades
(SD‐26000)
Trash Capture
Device
Prior Years Actuals
$261,579
Total Project Budget Implementing Department Project Phase Project Completion $818,837 Public Works Construction Fall 2023
Installation
(SD‐22002)
Project Status: This project provides funding for the design and construction of a large trash capture device (TCD) to be installed in the planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links parking lot. The TCD will be integrated into a 36‐inch storm pipe to capture trash as small as five millimeters from Stormwater Management Projects ‐ Page 1 of 3
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Stormwater Management Projects Status as of June 2023
a section of the storm drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated by the TCD consists of 169 acres of commercial and office land use in the City’s jurisdiction and 20 acres in the California Department of Transportation (Caltrans) right‐of‐way. The design has been completed and Council approved a construction contract in June 2023. Construction is anticipated start in summer 2023.

West Bayshore Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,748,396 Public Works Design Spring 2025Road Pump
Station
$254,750
Project Status: This project incorporates design and construction of a new small pump station with 15 cubic feet per second capacity. Installing a new pump station will allow storm flows to be pumped into the Adobe Barron Creek confluence while adding a pump station in advance of the outfall would eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. Consultant has submitted 90% design and is under staff final review. Procurement for a construction contract is expected to occur in fall 2023. (SD‐20000)
West Bayshore Prior Years Actuals
Road Trunk Line $5,550
Total Project Budget Implementing Department Project Phase Project Completion $2,478,965 Public Works Design Spring 2025
Improvements
(SD‐23000)
Project Status: This project replaces approximately 1,400 linear feet of existing 15‐inch diameter pipe with 36‐inch High Density Polyethylene pipe. These improvements along with the new West Bayshore Road Pump Station (SD‐ 20000) will eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. Consultant has submitted 90% design and is under staff final review. Procurement for a construction contract is expected to occur in fall 2023.

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Stormwater Management Projects Status as of June 2023
Recurring Projects
Green Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Stormwater
Infrastructure
(SD‐22001)
$0 $2,111,351 Public Works N/A Recurring
Project Status: This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration of GSI features to be included in the design and implementation of planned CIP projects supported by other funds and in the future maintenance of the City’s GSI assets. GSI mimics the natural environment to slow, spread, infiltrate, and filter storm runoff through native or engineered soils or other pervious material rather than discharging it directly into storm drain inlets. Elements include bioretention planters, tree wells, pervious pavement, and rainwater harvesting (rain barrels and cisterns) to manage stormwater runoff. The majority of the FY 2023 budget is allocated as a match for a GSI project funded by the Environmental Protection Agency.

Storm Drainage Prior Year Actuals Current Year Budget
$
Implementing Department Project Phase Project Completion Public Works N/A RecurringSystem $738,001
Replacement
and
Rehabilitation
(SD‐06101)
Project Status: This project provides for annual replacement and rehabilitation to maintain the integrity of the storm drain system, including deteriorated storm drain piping, manholes, and storm drain inlets. The rehabilitation includes cured‐in‐place pipe (CIPP) lining, and replacement of broken pipe with HDPE Based on the recent pipe failures that occurred in early 2023 staff is proposing to replace storm drain pipes at three specific locations as part of a CIP project.

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Wastewater Collection Fund Projects Status as of June 2023 One‐Time Projects
Wastewater
Collection
System
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Spring 2023$4,010,116 $4,656,777 Utilities Completed
Project Status: This project included the design and construction of high priority mains with structural defects that could not be addressed with routine maintenance. The wastewater mains on various streets in the City were replaced with approximately 10,000 linear feet of HDPE sanitary sewer mains and associated laterals in the Ventura, Charleston Meadows, Fair Meadow, and Palo Verde neighborhoods. The project achieved substantial completion in April 2023.

Rehabilitation
Augmentation
Project 30
(WC‐17001)
Wastewater
Collection
System
Prior Years Actuals Total Project Budget Implementing Department Project Phase $2,774 $8,360,555 Utilities Construction
Project Completion
Summer 2024
Project Status: This project funds the design and construction of high priority main replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces approximately 11,000 linear feet (which represents 1.1 percent of the City’s Wastewater Collection System) for El Camino Real from Page Mill Rd to Cesano Ct, and Page Mill Rd from Ramos Way to Ash St. The project will be comprised of mains identified in video inspection work or through maintenance records as structurally deficient and in need of replacement. The work will be in Caltrans (El Camino Real) and the County of Santa Clara (Page Mill Rd) right‐of‐way. The construction contract was approved in May 2023. The construction start date is planned for August 2023.

Rehabilitation
Augmentation
Project 31
(WC‐19001)
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Wastewater Collection Fund Projects Status as of June 2023 Recurring Projects
Sewer Prior Year Actuals Current Year Budget Implementing Department $716,171 $825,000 Utilities
Project Phase Project Completion
Lateral/Manhole
Rehabilitation
and
Replacement
(WC‐99013)
N/A Recurring
Project Status: This project replaces defective sewer laterals, cleanouts, manholes, backwater devices, and equipment to support these activities to maintain the Wastewater Collection System, as well as to comply with the Sanitary Sewer Master Plan (SSMP). Information collected during routine annual maintenance activities is used to prioritize work.

The continued work performed will also help reducing both sewage blockage and the City's treatment expenses to treat rainwater or groundwater infiltration. A new 3‐year construction contract was approved in FY 2023 to replace problematic sewer laterals. In the second half of FY 2023 68 sewer lateral replacements were completed.

Sewer System,
Customer
Prior Year Actuals Current Year Budget Implementing Department $337,097 $450,000 Utilities
Project Phase Project Completion
N/A Recurring
Connections
(WC‐80020)
Project Status: This project installs sewer lateral connections and additions or extensions of existing mains to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non‐plastic sewer laterals with condition deficiencies per Utilities Operations’ criteria are required to be replaced in accordance with the latest 2022 WGW Standards. This project recovers the cost for installation and maintenance for Development Service projects through customer connection fees and capacity increase fees for connecting to the wastewater collection system.

Wastewater
General
Prior Year Actuals Current Year Budget Implementing Department $102,495 $50,000 Utilities
Project Phase Project Completion
N/A Recurring
Equipment and
Tools
(WC‐13002)
Project Status: This project provides funds to procure 39 new sanitary sewer level monitoring units. The City’s current monitoring system is operating on the 3G cellular network which sunsets in December 2022. Sanitary sewer level monitoring units are strategically placed in manholes throughout the City that will trigger alarms when high level of sewage is detected. This early warning system helps the Wastewater Operations crew respond faster to emergency situations and prevent sanitary sewer overflows. The new monitoring units were purchased and installed in May 2023.

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Wastewater Collection Fund Projects Status as of June 2023 Wastewater
System
Prior Year Actuals Current Year Budget Implementing Department $0 $600,000 Utilities
Project Phase Project Completion
N/A Recurring
Improvements
(WC‐15002)
Project Status: This project implements improvements to the Wastewater Collection System by increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction.

Due to the increased funding for the SSR 31 project and the need to reduce the Wastewater Collection Fund reserve, we have deferred the utilization of the Water System Improvements funds until the next fiscal year.

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Wastewater Treatment Fund Projects Status as of June 2023 One‐Time Projects
Advanced
Water
Prior Years Actuals Total Project Budget
$1,977,452 $20,197,389
Implementing Department
Public Works
Project Phase Project Completion
Design Fall 2025
Purification
Facility
(WQ‐19003)
Project Status: This project enables the design and construction of an Advanced Water Purification Facility to further improve the quality of the tertiary‐treated recycled water by ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids. The water reuse partnership agreement with Valley Water and Mountain View provides $16 million in funding from Valley Water for this project. The City has also received grant funding for a portion of the project costs and a State low‐interest loan for the design and construction phases. The design is currently at 100%, and an ARB meeting is anticipated for fall 2023.

Headworks
Facility
Prior Years Actuals Total Project Budget
$0 $48,778,300
Implementing Department
Public Works
Project Phase Project Completion
Design Winter 2029
Replacement
(WQ‐16002)
Project Status: This project replaces the existing two outdated influent pump stations and their associated equipment and ancillary systems, including the suction and discharge piping manifolds, valves, electrical and controls system, screening equipment, grit handling equipment, pumps, flow meters and yard piping. Solicitation for a consultant to perform advanced planning and detailed design began in early summer 2023. A consultant will be selected by winter 2024.

Horizontal
Levee Pilot
(WQ‐22001)
Prior Years Actuals Total Project Budget Implementing Department $39,421 $750,800 Public Works
Project Phase Project Completion
Design Summer 2027
Project Status: This project consists of the design, permitting, and construction of a horizontal levee pilot system. The system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control levee located in the Palo Alto Baylands, adjacent to the Regional Water Quality Control Plant (RWQCP). Information and data collected by this pilot system could support broader implementation of horizontal levees as green infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. The project completed 90% design, CEQA review, conducted several stakeholder outreach events, created a project Wastewater Treatment Fund Projects – Page 1 of 4
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Wastewater Treatment Fund Projects Status as of June 2023 webpage, submitted construction applications to resource agencies, and received a recommendation from the Parks and Recreation Commission. The project is currently finalizing the design, working with resource agencies to obtain construction permits, coordinating future community engagement activities including BioBlitz’ and King Tide Walks, and working to bring the Park Improvement Ordinance to Council.

New Prior Years Actuals Total Project Budget
$24,134,403
Implementing Department
Public Works
Project Phase Project Completion
Pre‐Design Fall 2030Laboratory and $363,705
Environmental Project Status: This project was originally envisioned to replace the existing plant laboratory and environmental Services
Building
(WQ‐14002)
services offices. Staff is currently revising space planning assumptions as the City and RWQCP are investigating the potential acquisition of a property adjoining the RWQCP and have put further design efforts on hold. The original design contract was terminated in March 2021 until more advanced planning can be completed as part of a Long Range Facilities Plan update effort. Solicitation for engaging a new consultant for advanced planning, site planning analysis, and work space alternative analysis is postponed to late 2023 and advanced planning work is expected to take up to 30 months.

Outfall Line
Construction
(WQ‐19000)
Prior Years Actuals Total Project Budget
$0 $10,616,200
Implementing Department
Public Works
Project Phase Project Completion
Design Summer 2026
Project Status: This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. A re‐design of the pipeline is needed to accommodate a potential future runway shift at Palo Alto Airport. Staff is currently working with the Federal Aviation Administration to gain FAA concurrence for the project re‐design. The re‐design is anticipated to begin in fall 2023, moving immediately to construction upon design completion.

Plant Master
Plan
Prior Year Actuals
$457,87
Current Year Budget
$221,500
Implementing Department
Public Works
Project Phase Project Completion
Construction Winter 2028
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Wastewater Treatment Fund Projects Status as of June 2023 (WQ‐10001) Project Status: This project enables the ongoing program management support for major capital projects. Current tasks include developing scopes of work, evaluating consultant proposals, coordinating project management activities, pursuing State low‐interest loans for multiple projects, and updating partner agreements. The consultant provides support for the projects associated with the Long‐Range Facilities Plan (LRFP), with a contract that expires in 2028.

Primary Prior Years Actuals Total Project Budget
$20,502,245
Project Status: This project enables the design and construction for new protective coatings on each of the four Implementing Department
Public Works
Project Phase Project Completion
Construction Fall 2023Sedimentation $10,326,903
Tank
Rehabilitation concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical and electrical (WQ‐14003) equipment. These tanks were installed in 1972 and the recoating project will extend the concrete life for another 30 years. Construction began in summer 2021, with completion expected by fall 2023.

Secondary
Treatment
Upgrades
Prior Years Actuals Total Project Budget
$15,774,759 $193,351,077
Implementing Department
Public Works
Project Phase Project Completion
Construction Winter 2028
Project Status: This project upgrades the Secondary Treatment process at the RWQCP. The existing Secondary Treatment process has two main components, the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process.

This project includes the reconstruction of the AS process, rehabilitation and reconfiguration of the AS Aeration Basins, the elimination of the FFRs, addition of denitrification capabilities, and replacement of equipment beyond its useful life. Construction is in progress with completion of new denitrification treatment and retirement of the FFRs expected in 2027.
(WQ‐19001)
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Wastewater Treatment Fund Projects Status as of June 2023 Recurring Projects
Plant Repair,
Retrofit and
Equipment
Replacement
(WQ‐19002)
Prior Year Actuals
$2,116,235
Current Year Budget Implementing Department Project Phase Project Completion $10,465,000 Public Works N/A Recurring
Project Status: This project enables the assessment, repair, and retrofit of the RWQCP’s concrete and metal structures; the replacement of necessary equipment and ancillary facilities, including electrical equipment/systems, to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. Design of the 12 kV Electrical Loop Upgrade Project was completed in spring 2022 and a construction contract was executed in winter 2023.

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Water Fund Projects Status as of June 2023
One‐Time Projects
Water Main
Replacement
Project 28
Prior Years Actuals Total Project Budget
$8,244,786 $10,305,619
Project Status: This project has replaced approximately 18,600 linear feet (which represents 1.6% of the City's water distribution system) of mains and 265 services on various streets in the City, including areas in the Duveneck, St. Francis, Barron Park and Charleston Meadows neighborhoods. Construction started in April 2022 and the project was substantially completed in spring 2023.

Implementing Department Project Phase Project Completion Utilities Completed Spring 2023
(WS‐14001)
Water Main
Replacement
Project 29
Prior Years Actuals Total Project Budget
$199,864 $9,350,000
Implementing Department Project Phase Project Completion Utilities Design Winter 2024
Project Status: This project will fund the design and replacement of structurally deficient water mains and appurtenances. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and/or subject to breaks. The project scope includes approximately 7,500 linear feet (which represents 0.6 percent of the City’s Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park and Ventura neighborhoods. (WS‐15002)
Water Recycling Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Utilities Pre‐Design Fall 2024Facilities $710,106 $1,243,714 (WS‐07001) Project Status: This project allows the City to hire a consultant to prepare a business plan, prepare preliminary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The expansion pipeline is one of several water reuse projects being considered in the Northwest County Recycled Water Strategic Plan. One Water Plan development is underway to evaluate alternative water supplies, define existing and future uncertainties and supply risks, and identify community needs and priorities. The One Water Plan is tentatively scheduled for Council approval in fall 2023.

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Water Fund Projects Status as of June 2023
Water
Regulation
Station
Improvements
(WS‐07000)
Prior Years Actuals Total Project Budget
$1,867,385 $2,960,992
Implementing Department Project Phase Project Completion Utilities Construction Winter 2024
Project Status: This project for Water Regulation Station Improvements includes seismic upgrades, piping improvements and other various upgrades to increase the structural reliability of two of the City’s turnouts with SFPUC. Work under this project includes Seismic Upgrade of California and Page Mill Turnouts. Structural evaluation for restraining the Page Mill turnout and piping was included in the design. City Council approved this project and the construction for the Page Mill Turnout will be completed in June 2023. The California Avenue Turnout work is delayed until February 2024 due to supply chain issues.

Water Tank
Seismic Upgrade $9,568,771
Prior Years Actuals Total Project Budget
$27,111,359
Implementing Department Project Phase Project Completion Utilities Construction Fall 2024
and
Rehabilitation
(WS‐09000)
Project Status: This project for Seismic Water System Upgrades includes seismic upgrades at the Montebello, Mayfield, Corte Madera, Park, Boronda, and Dahl Reservoirs in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Mayfield Reservoir was seismically retrofitted in 2011. Seismic upgrades of Boronda and Montebello Reservoirs was completed in 2016 and 2018. The new concrete Corte Madera Reservoir was completed in April 2022. The Park Reservoir is scheduled next for retrofit or replacement, followed by Dahl Reservoir. Park Reservoir has had its condition assessed in spring 2023, and staff will be updating the financial analysis of retrofit versus replacement and making recommendations in summer 2023. Design for Park Reservoir is expected to be completed by the end of 2023, and construction completed by the end of 2024.

Recurring Projects
Water Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Distribution
System
$24,621 $285,900 Utilities N/A Recurring
Project Status: This project enables improvements to water distribution system deliverability and reliability.

Improvements Typical activities include installing restraining joints at critical pipelines and bridge crossings, increasing the size of Water Fund Projects – Page 2 of 5
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Water Fund Projects Status as of June 2023
(WS‐11003) inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Continuous evaluation of system needs and making required improvements is necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water standards. The Pump Station Painting project to paint the five foothill pump stations, is planned for summer 2023.

Water, Gas,
Wastewater
Utility GIS Data
(WS‐02014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $343,131 $498,500 Utilities N/A Recurring
Project Status: This project enables contracts related to Utilities GIS (Geographic Information System) needs. AME database is heavily utilized by Utilities Engineering staff to update the utility information in GIS. The updated information is used by various City staff, such as marking/locating underground utilities to comply with USA (Underground Service Alert) requirements; developing design drawings for pipeline replacement projects; verifying existing underground utilities during construction activities; creating customized utility map books for field crews and on‐call personnel to meet their specific needs. Annual surveying contracts collect GPS points of existing above‐ ground utility features within CIP project areas. The data being collected continues to be used to correct the GIS database. Accurate utility data helps the design to select new pipe alignment to minimize construction conflicts and provides data for additional road feature linework to be corrected in the older GIS/AVEC database via ESRI.

Water General Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion Equipment/Tools $30,008
(WS‐13002)
$105,000 Utilities N/A Recurring
Project Status: This project acquires new equipment and tools, the replacement of existing fusion equipment, and other associated tools. The fusion equipment is used to fuse together pipe joints in the City's water distribution system. Equipment and tools are required to be upgraded on an annual basis to maintain high quality standards for the installation of the City's water distribution mains, along with the associated service standards and worker safety and productivity measures. No purchases were made in the second half of FY 2023.

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Water Fund Projects Status as of June 2023
Water Meters
(WS‐80015)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $115,515 $962,800 Utilities N/A Recurring
Project Status: This project enables the purchasing of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding also allows for annual testing and calibration of selected meters to maintain meter accuracy and reliability. During the AMI implementation process, approximately 50% of the meters will be replaced, with a focus on meters more than twenty years old. Staff is currently targeting large diameter meter sets to be replaced first in preparation for the upcoming AMI project.

Water Service
and Hydrant
Replacement
(WS‐80014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $127,162 $400,000 Utilities N/A Recurring
Project Status: This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks, and fire hydrant valves and assemblies per the Fire Department’s flow testing, upgrades fire hydrants in main line replacement project areas, and replaces existing undersized or deteriorated copper water services on an as needed basis. Staff has been working on an extensive valve audit and to date have operated and evaluated approximately 60% of the City’s 6,500 water valves. This project will be increasing work to replace inoperative and leaking valves identified during this audit process. In addition, the City will be doing additional work to look for possible lead whips in our distribution system as we continue to comply with the new LCRR.

Water System
Customer
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $924,125 $904,600 Utilities N/A Recurring
Connections
(WS‐80013)
Project Status: This project allows for improvements that include new main extensions, valves, domestic services, meters on upgraded services, backflow devices, fire services, and fire hydrants. System extensions are required to provide service to new large developments and to serve existing customers requesting expanded service on Development Services projects. There were no customer connections in the second half of FY 2023.

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Water Fund Projects Status as of June 2023
Water System
Supply
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $17,073 $285,900 Utilities N/A Recurring
Improvements
(WS‐11004)
Project Status: This project evaluates and improves the City’s water distribution system on an as‐needed basis. This project includes piping modifications, equipment replacements associated with water delivery, supervisory control software upgrades, system modifications for water system quality compliance, conditional assessment of the reliability of transmission mains, and security system installations. The water system includes the connection facilities between the City’s and the San Francisco Public Utility Commission’s pipelines, emergency water wells within the City, pumping stations, water reservoirs, and pipe lines. Security cameras will also be added to various tanks, pump stations, and turnouts as part of the Security Cameras project. Staff is planning to purchase two new mobile generators for Foothill pump stations in summer 2023. The other projects are still in the planning stage due to competing priorities.

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List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department CMR Date This project incorporated renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The new work area includes a small reception area, a renovated kitchen and printer area, additional Construction offices and cubicles, upgrades to the HVAC system, lighting improvements and fire life safety systems upgrade. Construction was completed in April 2023.

Water, Gas, Wastewater
Office Remodel
Buildings and
FacilitiesPE‐19001 Public Works Spring
Winter
Spring
Spring
2023
2023
2023
2023
$
$
$
$
1,234,354.00
298,200.00
This project provided funding for the replacement of all extrication tools for the Fire Department. Extrication tools, also known as "Jaws of Life", are used to FD‐22000 Extrication Tool Replacement rescue victims of car accidents and other emergencies where the victims are Procurement trapped in confined spaces. Equipment was purchased in winter 2023 and the project is complete.

Buildings and
Facilities Fire Department
This project has replaced approximately 18,600 linear feet (which represents

1.6% of the City's water distribution system) of mains and 265 services on various streets in the City, including areas in the Duveneck, St. Francis, Barron Construction Park and Charleston Meadows neighborhoods. Construction started in April 2022 and the project was substantially completed in spring 2023.

Water Main Replacement
Project 28WS‐14001
WC‐17001
Water Utilities 10,305,619.00
4,656,777.00
This project included the design and construction of high priority mains with structural defects that could not be addressed with routine maintenance. The wastewater mains on various streets in the City were replaced with approximately 10,000 linear feet of HDPE sanitary sewer mains and associated laterals in the Ventura, Charleston Meadows, Fair Meadow, and Palo Verde neighborhoods. The project achieved substantial completion in April 2023.

Wastewater Collection
System Rehabilitation
Augmentation Project 30
Wastewater
CollectionConstruction Utilities
This project included the design and reconstruction of the Palo Alto Airport apron. The need to reconstruct the aircraft parking apron is critical to airport AP‐16000 Airport Apron Reconstruction safety. Construction Phase I was completed in November 2017. Construction Phase II was completed in winter 2020. Construction on Phase III reached substantial completion in June 2023
Construction
Construction
Airport Airport Spring 2023
2022
$
$
41,563,570.00
This project replace rubberized and synthetic turf surfacing in the playground and replace play equipment including swings, climbing net, and playhouse. AnMagical Bridge Playground PE‐21003 Rubber and Synthetic Turf
Resurfacing
IFB was issued in November 2021 and Council awarded a construction contract in spring 2022. Installation of rubberized and synthetic surfacing, replacement of climbing nets and renovation of the playhouse took place in fall 2022. Project was completed in December 2022.

Parks and Open
Space Public Works Fall 857,380.00
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**CIP # Project Name Project Description Project Type Fund Source Department CMR Date This project designed and constructed approximately 21,700 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 320 gas services constructed mainly of PVC material on various streets within the Midtown, Evergreen Park, Ventura, College Terrace, Charleston Terrace, and Research Park neighborhoods. Construction began in winter 2021and was completed in summer 2022
Gas Main ReplacementGS‐13001 Construction Gas Utilities Summer 2022 $ 7,951,858.00Project 23 This project replaced the entire complement of Automated External Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles, Buildings and FacilitiesFD‐21000
PF‐17000
Procurement
Construction
Fire Department
Public Works
Summer
Fall
2022
2022
$ 237,500.00Defibrillator Replacement which currently totals 93 AEDs. The RFP process was completed in fall 2021.

The new AEDs were purchased and deployed in summer 2022.

This project replaced the existing MSC roofs. The existing asphalt and gravel Municipal Service Center A, B, roofs have reached the end of their useful life and needed to be replaced. The Buildings and Facilities $ 2,013,475.00& C Roof Replacement new roofs will meet current cool roofing codes to optimize energy efficiency.

Construction was completed in November 2022.

This project installed capacitor banks at electric substations and on distribution lines to ensure Northern California Power Association Power Factor requirements are met. Capacitor banks were installed at Hanover Avenue, Hansen Way, Maybell Avenue, and Park Boulevard Substations. The project was substantially completed in June 2022 and will be commissioned and energized in summer 2022.

EL‐16002 Capacitor Bank Installation Construction Electric Electric
Utilities Spring 2022 $ 1,050,443
The Utilities Department removed the overhead lines allowing for the installation of the Overhead Catenary System above the rails for the Caltrain Modernization. This project was completed in spring 2022 Facility Relocation for CaltrainEL‐17007 Construction
Construction
Utilities Spring
Spring
2022
2022
$
$
3,055,472
4,646,247
Modernization Project
This project upgraded safety, site amenities, playground facilities, a new restroom, irrigation, drainage, and ADA accessibility improvements at PE‐08001 Rinconada Park Improvement Rinconada Park. These improvements were identified in the Rinconada Long Range Plan (LRP). Phase 1 of construction started in August 2021 and Parks and Open
Space Public Works
construction was completed in spring 2022.

This project reconfigured the distribution circuits to the substation transformer EL‐14005 Reconfigure Quarry Feeders at Quarry Substation. Design of QR 27 feeder replacement was completed in spring 2021. Construction was completed in December 2021 .

Construction Electric Utilities Fall 2021 $ 792,034
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Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department CMR Date This project provided for the relocation of the Junior Museum and Zoo to Cubberley for two years while a new JMZ was being built, tenant improvements to the Cubberley Auditorium and then removal of tenant improvements post‐ construction. Construction of the new Junior Museum and Zoo started in June 2018 and was completed in late 2021. The new Junior Museum and Zoo was opened to the public on November 12, 2021.

Buildings and
Facilities
Community
ServicesAC‐18001 JMZ Renovation Construction
Construction
Fall
Fall
2021
2021
$
$
2,927,870.00
264,235.00
This project included a systems analysis and repaired the water proofing system in the High Street and Bryant Street parking garages. Water proofing repairs PE‐18002 Garages Waterproofing and were completed in the High Street parking garage. Additional funding was High and Bryant Street Buildings and
Facilities Public Works
Repairs added and the contractor completed waterproofing repairs in the subterranean stairwells in the Bryant Street garage in fall 2021.

As part of the 2014 Council Infrastructure Plan, this project designed and constructed a new pedestrian bridge across Highway 101 at Adobe Creek.

Council approved a contract with Granite Construction in November 2019.

Construction began in January 2020. The project construction completed on November 20, 2021, with a ribbon‐cutting ceremony and a community celebration.

Highway 101 Pedestrian
Bicycle Overpass Project
Traffic and
TransportationPE‐11011
EL‐12001
Construction
Construction
Public Works Fall
Fall
2021
2021
$
$
22,889,453
3,904,425
This project undergrounded the existing overhead utility systems in the area along the 400 block of West Charleston and El Camino Real. Staff completed cable, equipment installation and 100% of customer service conversions. The construction for the final phase of the project to install two 60 foot tall steel poles and to reconductor the 60 kV sub‐transmission lines was completed in the fall 2021.

Underground District 46
Charleston Electric Utilities
This project improved the Pearson Arastradero Preserve parking lot by Pearson Arastradero Preserve improving the base rock surfacing, adding drainage, widening the entrance for Parks and Open Space
Community
ServicesOS‐18001
CB‐16001
CB‐19001
Construction
Study
Spring
Spring
Spring
2021
2021
2021
$
$
$
170,300
926,792
350,000
Parking lot Improvement safety, and new fencing. This new improvement will allow the overflow parking area to be open year round. The work was completed in May 2021.

Cubberley Community Center This project developed the master plan for future use of the Cubberley Buildings and Facilities
Community
ServicesMaster Plan Community Center site by the City and Palo Alto Unified School District.

This project replaced the Building management System(BMS) controls for the pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley Community Center. The project included the installation of control points for each building along with controllers, valve and damper actuators.

Cubberley Building
Management Systems
Buildings and
FacilitiesConstruction Public Works
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Year
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Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department CMR Date This project replaced the current ring down system that provides an audible alert of calls in the fire stations. Ongoing installations started in 2018 and were completed with Fire Station #3.

Fire Ringdown System
Replacement
Buildings and
FacilitiesFD‐14002
PD‐14000
Construction
Construction
Construction
Construction
Fire Departent Spring
Winter
Spring
Winter
2021
2021
2021
2021
$
$
$
$
400,144
77,569
94,500
146,466
Internal Alarm System
Replacement
The project replaced the citywide internal alarm system. The alarms at City Hall migrated to this new system in FY 2019, but was completed in early 2021.

Buildings and
Facilities
Police
Department
Self Contained Breathing
FD‐20001 Apparatus (SCBA) Air
This project replaced the central air compressor that provides air for the self‐ contained breathing apparatus (SCBA) tanks to ensure firefighter safety when entering environments with hazardous air quality.

Buildings and
Facilities Fire Department
Public Works
Compressor Replacement
Airport Electrical
Improvements
This project replaced the outdated electrical panels for the Palo Alto Airport office rental spaces. Construction was completed in January 2021.AP‐20000 PE‐18000
Airport
This project built the California Avenue Area Parking Garage, as part of the 2014 Council Infrastructure Plan. The parking garage has 627 parking spaces with 2 basement levels and 4 above grade floors. The garage features an automated parking space guidance system, EV charging stations, bicycle parking, and motorcycle parking. The garage was opened to the public on December 8, 2020.

New California Avenue Area
Parking Garage
Buildings and
FacilitiesConstruction
Construction
Public Works
Public Works
Fall
Fall
2020
2020
$
$
50,119,976
187,064
This project updated the individual sleeping quarters in the firehouse to address gender issues and privacy concerns. Fire Station #1 was the only fire station in the City that did not have separate bedrooms to accommodate male and female firefighters. This project was completed in fall 2020.

Buildings and
FacilitiesPF‐14002 Fire Station 1 Improvements
This project replaced gas services laterals constructed of Acrylonitrile‐butadiene‐ styrene (ABS) or Tenite material on various streets. Council approved funding in June 2019. The project replaced 104 ABS and Tenite gas services. The WQCP ABS gas service is assigned to Utility Operations for replacement and the remaining five ABS gas services will be scheduled for replacement once the five‐ year moratorium ends on those streets. As of November 2020, this project is complete.

Gas ABS/Tenite Replacement
ProjectGS‐18000
SD‐19000
Construction
Construction
Gas Utilities
Utilities
Fall
Fall
2020
2020
$
$
2,615,100
2,976,813
This project replaced 1,750 linear feet of storm drain with 48‐inch diameter High Density Polyethylene (HDPE) pipe and associated catch basins, laterals and manholes. In addition to underground work, additional street restoration and concrete work was completed. Work includes resurfacing one full lane on Loma Verde from the beginning to the end of the project limits, replacement of driveways, sidewalk, and 718 linear feet of curb and gutter. The contract was awarded in June 2020, construction work began in August 2020, and was completed in December 2020.

Loma Verde Avenue Trunk
Line Improvements Storm Drain
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Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department CMR Date This project is part of the City’s recent Seismic Upgrade and Emergency Water Supply and Storage Projects. The reservoir was drained in 2012 for approximately two years to allow extensive seismic rehabilitation work to be performed and construction of a new pump station. Subsequently hairline cracks were sealed in the reservoir. A geotechnical consultant was hired to evaluate the tank foundation. This study was completed and there were several options identified. Staff has completed the design and construction of the vent Mayfield Reservoir Subgrade
and Venting RepairWS‐19000 Construction
Construction
Construction
Water Utilities Fall
Fall
Fall
2020
2020
2020
$
$
$
600,000
3,649,356
4,434,839
This project undergrounded the existing overhead distribution system in the area bounded by Middlefield Road, Homer Avenue, Webster Street, and EL‐11010 Middlefield, Homer, Webster, Addison Avenue. Installation of substructures and utility electric system is Underground District 47
Electric Utilities
Utilities
Addison completed. Where possible, the overhead electric lines were removed and poles cut down to the level of the communication lines.

This project replaced of 8,972 linear feet of wastewater mains. The sanitary sewer mains, laterals, and manholes to be rehabilitated or replaced in this project are located in the Charleston Meadows neighborhood. Construction started in February 2020 and was suspended for almost 3 months due to COVID‐ 19 County’s Shelter‐in‐Place Order. The project is complete as of December 2020.

Wastewater Collection
WC‐16001 System Rehabilitation
Augmentation Project 29
Wastewater
Collection
This project modernized the existing elevators at parking Lot J. The project involves upgrading the interior of the elevators, elevator control interface, call buttons, and meeting current ADA standards. Construction started in April 2019. Project is complete except for the State final inspection on the second car. State is behind because of COVID, but the inspection should be done by the end of July 2020.

Parking Lot J Elevator
Modernization
Buildings and
FacilitiesPF‐18000 Construction
Construction
Public Works
Public Works
Spring 2020
2020
$
$
781,324
This project replaced the existing Fire Station at Embarcadero Road and Newell Road with a new structure that meets essential services standards and current program needs. Construction completed in March 2020.

Buildings and
FacilitiesPE‐15003 Fire Station 3 Replacement Winter 10,080,258 This project included the recoating of four steel tanks. Work under this project was included in the Seismic Upgrade of four Steel Tanks and the three Turnout Projects. Once construction started, it was found that the Montebello Reservoir was in very poor condition. Due to escalating costs associated with roof replacement, staff decided to complete construction of the Montebello Reservoir and re‐evaluate the remaining three tanks for replacement.

Water Reservoir Coating
ImprovementsWS‐08001 Construction Water Utilities Spring 2020 $ 2,141,172 5 Item 8
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**CIP # Project Name Project Description Project Type Fund Source Department CMR Date This project replaced approximately 9,600 linear feet of structurally deficient, aging, or corroded water mains and services along the mains on Sand Hill Road, Construction Oak Creek Drive (5%) and Fulton Avenue.

Water Main Replacement ‐
Project 27WS‐13001 Water Utilities Spring
Spring
2020
2020
$
$
7,786,998
5,665,897
This project enabled the design and construction of a high priority wastewater main and lateral replacement work to reduce inflow of rainfall and groundWastewater Collection WC‐15001 System Rehabilitation Wastewater
Collectionwater into the collection system. The project replaced or rehabbed a total of 7,655 linear feet of wastewater mains located in the Leland Manor/Garland, Midtown West, and Lower Page Mill/Los Altos Hills areas of the City.

Construction Utilities
Utilities
Augmentation Project 28
This project met the growing electric needs of the VA Hospital. Staff has had numerous discussions with VA Hospital on electric load growth at the hospital VA Hospital ‐ Customer Load and anticipated needs from the utility. Much of the cost is reimbursed to theEL‐17003 Design Electric Spring 2020 $ 84,984Requirements City by the VA Hospital. Staff has prepared preliminary designs for interim solutions and is awaiting additional information from VA to develop long range plans to meet their future needs.

This project added electronic security systems at utility sites to protect equipment at electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism. Cameras and detection systems have been installed at nine electric substations, three water stations, and one natural gas station to monitor facilities.

Utility Site Security
ImprovementsEL‐04012
EL‐11008
Construction
Construction
Electric
Electric
Utilities
Utilities
Spring
Spring
2020
2020
$
$
1,644,681
149,023
This project rebuilt and replaced the underground electric system in Underground District 19, the area bounded by Forest Avenue, Waverley Street, Addison Avenue, and Alma Street.

Rebuild Underground District
19 This project replaced Self Contained Breathing Apparatus equipment (SCBA) used by firefighters when entering hazardous conditions when responding to fire and hazardous materials incidents. The SCBA provides breathable air for firefighters when entering environments where the atmosphere is immediately dangerous to life or health. The expected service life for SCBAs is 15 years.

Self Contained Breathing
Apparatus Replacement
Buildings and
FacilitiesFD‐18000 Purchase
Purchase
Fire Department
Fire Department
Spring
Spring
2020
2020
$
$
799,999
850,000
This project replaced the entire complement of twenty cardiac monitors in the Department. Along with other tools needed for patient assessment and airway verification, cardiac monitors assess cardiac activity in patients and provide defibrillation and pacing.

Buildings and
FacilitiesFD‐20000 Cardiac Monitor Replacement
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Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department CMR Date This project included the construction of curb extensions and the installation of new pedestrian signal heads and traffic signal modifications in 2019 as part of the Upgrade Downtown project.

Downtown Mobility and
Safety Improvements
Traffic and
Transportation Transportation
Office ofPL‐16001 Construction
Purchase
Fall
Fall
2019
2019
$
$
1,819,847
99,000
This project replaced the Thermal Imaging Cameras (TICs) on all fire and response vehicles used to help identify the location of victims; assess the source of fires, smoke, and heat; to assist in creating a plan of action.

Thermal Imaging Cameras
Replacement
Buildings and
FacilitiesFD‐20002 Fire Department
This project addressed areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. This project was combined with Project 25 and 26(WC‐12001; WC‐13001).

Wastewater Collection
WC‐11000 System Rehabilitation Wastewater
CollectionConstruction
Construction
Construction
Utilities
Utilities
Fall
Fall
Fall
2019
2019
2019
$
$
$
3,131,595
3,309,998
1,851,708
Augmentation Project 24
Wastewater Collection
WC‐13001 System Rehabilitation
Augmentation Project 26
This project was combined with Project 24 and 25(WC‐11001; WC‐12001). All new service laterals were installed from the new sewer main to the new sewer cleanouts located in the City’s right‐of‐way.

Wastewater
Collection
Cubberley Track and Field
Replacement
This project replaced the synthetic turf field, installed an all‐weather track and a fitness area.

Parks and Open
SpaceCB‐19000
PE‐14018
Public Works
Baylands Boardwalk
Improvements
This project replaced the existing boardwalk with similar alignment and configuration.

Buildings and
FacilitiesConstruction
Construction
Public Works
Public Works
Winter
Winter
2019
2019
$
$
2,123,681
494,818This project improved the Administrative Services Department offices on the fourth floor of City Hall.

Buildings and
FacilitiesPE‐17009 City Hall Floor 4 Remodel
Lucie Stern Buildings
PE‐14015 Mechanical and Electrical
Upgrades
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.

Buildings and
FacilitiesConstruction Public Works Spring 2019 $ 6,142,607 Planning and
Community
Environment
Quarry Road Improvements This project included planning, design and construction of bicycle and Traffic and TransportationPL‐16000
EL‐17008
Construction
Construction
Spring 2019
2019
$
$
5,148,378
499,997
and Transit Center Access pedestrian improvements along Quarry Road.

Utility Control Center
Upgrades This project upgraded the Utility Control Center working environment. Electric Gas
Utilities Winter
This project replaced approximately 23,700 linear feet of gas mains and services along University Avenue and other streets in the Downtown North nieghborhood.

Gas Main Replacement
Project 22GS‐12001 Construction
Construction
Utilities Spring
Spring
2019
2019
$
$
11,658,997
3,211,998
Wastewater Collection
WC‐12001 System Rehabilitation /
This project was combined with Project 24 and 26 (WC‐11001; WC‐13001) replacing 45,294 linear feet of sanitary sewer mains in university South, Professorville and Old palo Alto neigborhoods.

Wastewater
Collection Utilities
Augmentation Project 25
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Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department Public Works
Utilities
CMR Date
This project provides funding for the design and construction of the sludge dewatering facility and truck loadout to retire existing dewatering and sewage sludge incinerators.

Dewatering and Loadout
Facility
Wastewater
TreatmentWQ‐14001
WS‐12001
Construction
Construction
Construction
Spring
Spring
2019
2019
2018
$
$
$
27,497,551
7,506,161
525,000
This project replaced approximately 11,000 linear feet of aging water mains and services which included water main replacement as part of the Upgrade Downtown Project.

Water Main Replacement –
Project 26 Water
This project improved the Planning and Community Environment (PCE) Department offices on the fifth floor of City Hall.

Buildings and
FacilitiesPE‐17009 City Hall Floor 5 Remodel Public Works Summer Baylands Nature Interpretive This project replaced worn out or non‐functioning exhibits at the Baylands Center Exhibit Improvements Nature Interpretive Center.

Buildings and
Facilities
Community
ServicesAC‐14001
PE‐17000
PD‐14000
Construction
Construction
Construction
Summer
Summer
Summer
2018
2018
2018
$
$
$
56,000
250,000
78,000
Mitchell Park Adobe Creek
Bridge Replacement
Parks and Open
SpaceThis project replaced the existing bridge over Adobe Creek in Mitchell Park. Public Works PoliceInternal Alarm System
Replacement
This project replaced the citywide system of panic alarms from various departments and the Council chambers.

Buildings and
Facilities
Maybell 1&2 4/12kV
ConversionEL‐14004
GS‐15001
This project converted circuits 1 & 2 at Maybell substation from 4kV to 12kV. Construction Construction
Electric
Gas
Utilities
Utilities
Fall 2018
2018
$
$
364,796
150,000Security at City Gas Receiving This project equiped the City’s four Gas Receiving Stations with video Stations Summersurveillance systems.

Matadero Creek Storm Water
SD‐13003 Pump Station and Trunk Line This project upgraded the capacity to the Matadero Creek Storm Water Pump Station, which serves a low‐lying 1200‐acre area of southeastern Palo Alto. Construction Storm Drain Airport
Public Works Summer 2018 $ 6,685,317
Improvements
Wildlife Hazard Management The Wildlife hazard Management Plan identified the specific actions the airportAP‐16002 Study Construction
Study
Public Works
Utilities
Summer
Winter
Spring
2018
2018
2018
$
$
$
63,415
4,022,455
167,741
Plan will take to mitigate the risk of wildlife strikes on or near the airport.

Wastewater Collection
WC‐14001 System Rehabilitation This project replaced 16,859 linear feet of sanitary sewer mains of various sizes on various streets.

Wastewater
CollectionAugmentation Project 27
This project analyzed flooding conditions and recommended flood control structures and drainage and erosion control solutions for the creek located within Foothills Park.

Buckeye Creek Hydrology
Study
Parks and Open
SpacePG‐15000 Public Works
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Year
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Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department Public Works
Public Works
CMR Date
CalTrain Corridor Video This project replaced two existing gateway signs in the right‐of‐way for the California Avenue business district.

Streets and
SidewalksPE‐17004 Management System Construction
Construction
Study
Spring
Fall
2018
2017
2017
2017
2017
2017
2017
$
$
$
$
$
$
$
1,550,000
170,608
627,057
541,355
198,529
3,119,806
3,361,118
Installation
Parking Lot Q Elevator
Modernization
Buildings and
FacilitiesPF‐16003
PE‐13003
This project modernized the existing elevator at Parking Lot Q.

Parks, Trails, Open Space, and This master plan provided guidance on the recreation and improvement needs Recreation Master Plan
Parks and Open
Space
Community
Services Fallfor Palo Alto’s parks, trails, open space and recreational programs.

This project developed a plan for short, medium and long range improvements to the regional park including the consideration of pathways, new restrooms and playgrounds, new landscaping, and revitalization of underutilized areas within the park.

Parks and Open
Space
Community
ServicesPE‐12003 Rinconada Park Master Plan Study Fall
The project developed an inventory of all City‐owned bridges and culvert Structural Assessment of City structures, condition assessment, cost estimate for rehabilitation, and Bridges
Buildings and
FacilitiesPE‐13012 Study Public Works
Utilities
Fallrecommendation for future inspection frequencies, assessment and improvements.

Wastewater Collection Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of Construction various sizes, 779 sewer laterals, and 121 sewer manholes.

Wastewater
CollectionWC‐11000 System Rehabilitation / Fall
Augmentation Project 24
Wastewater Collection
WC‐13001 System Rehabilitation /
Augmentation Project 26
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of Construction various sizes, 779 sewer laterals, and 121 sewer manholes.

Wastewater
Collection Utilities Fall
This project completed the rehabilitation of the Palo Alto Municipal Golf Course, including a new layout for the course, new prefabricated restroom, new water‐ saving turf and irrigation system, and rebranded the course as the Baylands Golf Links.

Golf Reconfiguration and
PG‐13003 Baylands Athletic Center
Improvements
Parks and Open
SpaceConstruction
Construction
Construction
Public Works
Utilities
Fall 2017
2017
2017
$
$
$
13,675,177
2,364,937
5,445,069
Gas Main Replacement –
Project 21
This project combined with GWR 19B & GMR 20 and replaced ABS gas mains and services.GS‐11000
WS‐11000
Gas Winter
Winter
This project provided installation of approximately 11,869 linear feet of new High Density Polyethylene (HDPE) water mains, 232 new HDPE water services, and 15 new fire hydrants within the City limits.

Water Main Replacement –
Project 25 Water Utilities
The 2015 Water System Master Plan identified present capital improvements and replacement rates required to ensure optimal reliability levels of service to the existing distribution and transmission systems.

WS‐15004 Water System Master Plan Study Water Utilities Spring 2017 $ 500,000 9 Item 8
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**CIP # Project Name Project Description Project Type Fund Source Department Utilities
CMR Date
Wastewater Collection Combined with Project 22 (WC‐09001). This project replaced and/or rehabilitated approximately 33,497 linear feet of sanitary sewer mains of various sizes, 554 sewer laterals, and 102 sewer manholes.

Wastewater
CollectionWC‐10002 System Rehabilitation / Construction Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Winter
Spring
Winter
Winter
Fall
2017
2017
2017
2017
2016
2016
2016
$
$
$
$
$
$
$
$
$
$
$
1,272,289
696,918
208,648
400,000
1,499,979
94,419
Augmentation Project 23
Street Light System Street
EL‐10009 Light System Conversion
Project
This project converted HPS streetlights to LED and the conversion of approximately 4500 cobrahead streetlight fixtures. Electric Electric
Electric
Utilities
Sand Hill / Quarry 12kV
InterTie
This project installed new wire to connect circuits QR‐24 and QR‐27 in the Sand Hill/Quarry area.EL‐13006
EL‐15001
Utilities
Electric Substation Battery
Replacement This project replaced the batteries in all nine of the City's electric substations.

This project replaced the synthetic turf at the Stanford/Palo Alto Playing Fields.

Utilities
Stanford/Palo Alto Playing Parks and Open
Space
Community
ServicesPG‐13001 Fields Soccer Turf
Replacement
Park Maintenance Shop
Remodel
This project renovated and remodeled the Parks maintenance shop for safety and efficienciency upgrades.

Parks and Open
Space
Community
ServicesPG‐09003
PE‐12017
Summer
SummerCity Hall First Floor
Renovations
This project installed new elevator control panels and replaced the gray‐painted panels inside the elevators.

Buildings and
Facilities Public Works
Public Works
Public Works
3,974,963
156,254
889,452
421,126
334,607
This project created a temporary main Library to be used while the new one was being constructed.

Buildings and
FacilitiesPE‐11012 Temporary Main Library
The project replaced decking, railings, structural framing members, exterior wood flooring, and cabinetry, restroom reconfiguration, and provided Americans with Disabilities Act (ADA) improvements.

Baylands Nature Interpretive
Center Facility Improvement
Buildings and
FacilitiesPE‐15029 Spring
Summer
Fall
2017
2016
2016
This project improved the children’s playground and included park amenity upgrades such as new playground equipment, a new retaining wall, surfacing and pathway upgrades, planting restoration and irrigation renovations, and replaced of damaged wood benches and the playground perimeter fence.

Parks and Open
Space
Community
ServicesPE‐13008 Bowden Park Improvements
PE‐13020 Byxbee Park Trails This project provided trail and site amenities over the remaining area of the landfill cap.

Parks and Open
Space Public Works
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Attachment A - CIP Project Status
Updates and Completed Projects List

Item 8: Staff Report
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List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP # Project Name Project Description Project Type Fund Source Department Public Works
Public Works
CMR Date
This project improved the Utilities Department administrative offices on the third floor of City Hall. It included new carpet, wall reconfiguration, a kitchenette, cabinets, paint, soundproofing, office furniture, doors, and associated building systems.

Buildings and
FacilitiesPE‐17002 City Hall Floor 3 Remodel Construction Construction
Construction
Construction
Spring
Summer
Winter
Spring
2017
2016
2017
2017
2016
2016
2016
2016
2015
$
$
$
$
$
$
$
$
440,000
3,247,248
65,000
Lucie Stern Buildings
PE‐14015 Mechanical and Electrical
Upgrades – Phase 1
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.

Buildings and
Facilities
Sarah Wallis Park
Improvements
This project improved site amenities with new concrete pathways, replaced old furnishings, and upgraded landscape with drought tolerant species.

Parks and Open
Space
Community
ServicesPG‐12004
This project replaced the perimeter fencing and gates surrounding the Palo Alto Airport boundaries to prevent unauthorized access to the airport runway in accordance with Federal and State standards.

AP‐16003 Airport Perimeter Fence Airport
Storm Drain
Gas
Public Works
Public Works
Utilities
2,003,540
7,676,275
149,500
150,000
464,433
Channing Avenue/Lincoln
SD‐11101 Avenue Storm Drain
Improvements
This project installed of 5,800 linear feet of 36‐inch to 60‐inch diameter storm drain along Channing and Lincoln Avenues over three project phases to increase Construction drainage system capacity.

Winter
Summer
Winter
Winter
Gas Distribution System
Model
This project included the development, model installation, testing, documentation, and staff training of a natural gas distribution system model.GS‐14004 AC‐14000
Study
Art Center Auditorium Audio, This project replaced outdated audio visual equipment and furnishings Visual and Furnishings
Buildings and
Facilities
Community
ServicesConstruction
Construction
Construction
following the auditorium’s use as a temporary library.

This project renovated the Rinconada Pool locker room including the changing area, restrooms, and showers in the women's and men's locker rooms.

Buildings and
FacilitiesPF‐15000 Rinconada Pool Locker Room
PE‐13016 El Camino Park Restoration
Public Works
This project installed new athletic fields, synthetic turf, field lighting, fencing, a new restroom, scorekeeper booth and storage buildings, an expanded parking lot, new bike and pedestrian pathways, landscaping, benches, and other amenities.

Parks and Open
Space
Community
Services Fall $ 5,611,122
Notes: ** Final Project Actuals may be different from Total Project Budget amounts Grand Total $ 353,550,656 11 Item 8
Attachment A - CIP Project Status
Updates and Completed Projects List

Item 8: Staff Report
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2 4
0 9
Revised Interview Schedule for September 5, 2023
Architectural Review Board
5:30 PM Sam Zucker In Person
5:40 PM Mousam Adcock In Person
5:50 PM Alex Lew In Person
6:00 PM Naveen Govind Zoom
6:10 PM Stephen Sun In Person
6:20 PM John Kunz In Person
Item 1
Item 1 - Revised ARB
Interview Schedule

Item 1: Staff Report
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City Council
Supplemental Report
From: Kiely Nose, Assistant City Manager
Meeting Date: September 5, 2023
Item Number: 4
Report #:2308-1971
TITLE
Approval of First Amendment to Tenant Work Letter for the Roth Building at 300 Homer Avenue between the City of Palo Alto and the Palo Alto History Museum; CEQA Status--Not a Project.

ANALYSIS
This memorandum provides additional information to City Manager Report ID #2308-1885, Item # 4 on the September 5, 2023, City Council Agenda, Approval of First Amendment to Tenant Work Letter for the Roth Building at 300 Homer Avenue between the City of Palo Alto and the Palo Alto History Museum; CEQA Status--Not a Project.

As indicated in Staff Report 2308-1885, the final recommended amendment was expected to be distributed in late packet, not later than August 31, 2023. The parties have reviewed the Tenant Work Letter amendment and Attachment A (First Amendment to Tenant Work Letter) is available for distribution. The final version of the amendment requires the City to work with its insurer to pay to the Museum proceeds with respect to any loss related to the Project in accordance with its insurance policy and limits the Museum’s responsibility for required reimbursements to a date not to exceed five years after the expiration of the Tenant Work Letter.

ATTACHMENTS
Attachment A: First Amendment to Tenant Work Letter
APPROVED BY:

Kiely Nose, Assistant City Manager
Item 4
Item 4 Supplemental
Report

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FIRST AMENDMENT TO TENANT WORK LETTER
THIS FIRST AMENDMENT TO TENANT WORK LETTER (this “First Amendment”) is entered into as of _______________ (“Execution Date”) by and between CITY OF PALO (“City”) and PALO ALTO HISTORY MUSEUM (“Museum”).

RECITALS
A.

WHEREAS, City and Museum are parties to that certain Tenant Work Letter dated as of April 20, 2023; and
B.

WHEREAS, City and Museum desire to modify and amend the Tenant Work Letter only in the respects and on the conditions hereinafter stated.

AGREEMENT
N
OW, THEREFORE, City and Museum, in consideration of the mutual promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound, agree as follows:

1. Definitions. For purposes of this First Amendment, capitalized terms shall have the meanings ascribed to them in the Tenant Work Letter unless otherwise defined herein.

2. Coverage Requirements. Section 9.1 and 9.2 of the Tenant Work Letter are hereby deleted and replaced with the following:
“9.1. Coverage Requirements. In addition to the insurance requirements set forth in the Lease, the Museum must require its Architect to obtain and maintain during the Term the insurance coverage described in Attachment C (Insurance Requirements (Architect)). The Museum must require the General Contractor to obtain prior to beginning and to maintain throughout construction of the Project, up to the date of Project acceptance, the insurance coverage described in Attachment D (Insurance Requirements (General Contractor)).” A. B
uilder’s Risk Insurance. City agrees to provide Builder’s Risk or Course of Construction insurance for the full insurable value of the Project on a replacement cost basis. The Builder’s Risk or Course of Construction insurance shall be maintained until completion of the Project. Such Builder’s Risk or Course of Construction insurance coverage shall be no less than the total amount of the Construction Contract, as the same may be modified during the course of the Project, including labor performed and materials or equipment supplied to the Project. The Museum, and, at the Museum’s election, the General Contractor, shall be named as loss payees under such Builder’s Risk or Course of Construction insurance with respect to the Project.

The City shall work with the insurer to pay to the Museum proceeds with respect to any loss related to the Project in accordance with the insurance policy Loss Payable Provision which stipulates payment ‘jointly to the Named Attachment A
Item 4
Attachment A - First
Amendment to Tenant
Work Letter

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Insured (City) and the Loss Payee (Museum), as interests may appear’. The City shall file a claim on behalf of the Museum for any loss related to the Project. Museum shall be responsible for the deductible portion of any loss related to the Project (as between the Museum and the City) and the Museum agrees to reimburse the City within 30 days notice from the City for any additional costs or premiums associated with adding the Museum and the General Contractor as a loss payee under the City’s insurance program, any deductible(s) for any claim(s) made against the Builder’s Risk or Course of Construction policy, and any future increases to the City’s insurance premiums resulting from any claims made against the Builder’s Risk or Course of Construction policy for a period not to exceed five years after the expiration of the Tenant Work Letter. The releases and waivers set forth in the penultimate sentence of Section 19 of the Lease shall not apply as to the City’s obligations under this Subparagraph A.

“9.2. General Requirements. The insurance must remain in full force and effect during the Term, commencing on the Effective Date, except as otherwise specified for the General Contractor in Section 9.1, above. With the exception of workers’ compensation, employer’s liability, and professional liability insurance, each insurance policy required by the Tenant Work Letter must contain the following clauses or endorsements:

A. “Coverage will not be suspended, voided, canceled by either party, reduced in coverage or in limits except after 30 days’ prior written notice by certified mail, return receipt requested, has been given to the City.”

B. “All rights of subrogation are hereby waived against the City of Palo Alto and its elected and appointed officials, officers or employees, when acting within the scope of their employment or appointment.”

C. “The City of Palo Alto, its elected and appointed officials, officers, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the insured; products and completed operations of the insured; premises owned, occupied or used by the insured; or automobiles owned, subleased, hired or borrowed by the insured. Except for the waiver of subrogation contained in Section B, the coverage will contain no special limitations on the scope of protection afforded to the City, its elected and appointed officials, officers, employees, agents or volunteers.”

D. “For any claims related to the Tenant Work Letter, the insured’s insurance coverage will be primary insurance as respects the City of Palo Alto, its elected and appointed officials, officers, employees, agents and volunteers. Any insurance or self- insurance maintained by the City, its elected and appointed officials, officers, employees, agents or volunteers will be in excess of the insured’s insurance and will not contribute with it, with the only exception for Builder’s Risk coverage.”

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Attachment A - First
Amendment to Tenant
Work Letter

Item 4: Staff Report
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E. “Any failure to comply with reporting or other provisions of the policies, including breaches of warranties, will not affect coverage provided to the City of Palo Alto, its elected and appointed officials, officers, employees, agents or volunteers.”

F. “The insured’s insurance will apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer’s liability.””

3. Attachment D. Attachment D of the Tenant Work Letter is hereby deleted and replaced with the Attachment D attached hereto.

4. Effect of First Amendment. Except as modified by this First Amendment, the Tenant Work Letter and all the covenants, agreements, terms, provisions and conditions thereof shall remain in full force and effect and are hereby ratified and affirmed. In the event of any conflict between the terms contained in this First Amendment and the Tenant Work Letter, the terms herein contained shall supersede and control the obligations and liabilities of the parties.

5. Counterparts and PDF Signatures. This First Amendment may be executed in one or more counterparts, each of which, when taken together, shall constitute one and the same document. A portable document format (PDF) signature using Docusign on this First Amendment shall be equivalent to, and have the same force and effect as, an original signature.

Item 4
Attachment A - First
Amendment to Tenant
Work Letter

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IN WITNESS WHEREOF, the parties have executed this First Amendment as of the day hereinabove first written.

CITY:

CITY OF PALO ALTO,
a California chartered municipal corporation

By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________

Approved as to Form:

By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________

MUSEUM:

PALO ALTO HISTORY MUSEUM

By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
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Attachment A - First
Amendment to Tenant
Work Letter

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Rev. 2022
ATTACHMENT “D”

INSURANCE REQUIREMENTS (GENERAL CONTRACTOR)

CONTRACTORS, AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN

INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.

R
E
Q

TYPE OF COVERAGE

REQUIREMENT

MINIMUM LIMITS
EACH

OCCURRENCE AGGREGATE
YES WORKER’S

COMPENSATION
EMPLOYER’S LIABILITY

STATUTORY

YES GENERAL LIABILITY,

INCLUDING PERSONAL

INJURY, BROAD FORM

PROPERTY DAMAGE

BLANKET

CONTRACTUAL, AND

BODILY INJURY

PROPERTY DAMAGE

BODILY INJURY & PROPERTY DAMAGE
COMBINED.
$5,000,000

$5,000,000

$5,000,000
$10,000,000

$10,000,000

YES AUTOMOBILE LIABILITY,

INCLUDING ALL OWNED,

HIRED, NON-OWNED

BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE

PROPERTY DAMAGE

BODILY INJURY AND PROPERTY

DAMAGE, COMBINED
$2,000,000
$2,000,000
$2,000,000

$2,000,000

$2,000,000
$2,000,000
$2,000,000
$2,000,000

$2,000,000

YES POLLUTION LIABILITY

ALL DAMAGES

$2,000,000

YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE

COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE

ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING

NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS OR SUBCONTRACTORS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.

II. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS”

A. PRIMARY COVERAGE

WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED,

INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR

CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.

Item 4
Attachment A - First
Amendment to Tenant
Work Letter

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Rev. 2022
ATTACHMENT “D”

INSURANCE REQUIREMENTS (GENERAL CONTRACTOR)

B. CROSS LIABILITY

THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE

POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED

AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.

C. NOTICE OF CANCELLATION

1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON

OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONTRACTOR SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.

2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-

PAYMENT OF PREMIUM, THE CONTRACTOR SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.

Item 4
Attachment A - First
Amendment to Tenant
Work Letter

Item 4: Staff Report
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Palo Alto City CouncilSeptember 5, 2023

Palo Alto City Council
September 5, 2023