Agenda — Palo Alto City Council, September 5, 2023

CITY COUNCIL
Special Meeting
Tuesday, September 05, 2023
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items will appear below in RED
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person.

Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto ,
and streamed to Midpen Media Center https://midpenmedia.org.

VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.

PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.

CALL TO ORDER
This meeting will be called to order in honor of National Wildlife Day and Childhood Cancer Awareness Month.

SPECIAL ORDERS OF THE DAY (5:30 ‐ 6:35 PM)

1. Interviews for the Architectural Review Board. Revised Interview Schedule AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:35 ‐ 6:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.

COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 ‐ 6:55 PM) Members of the public may not speak to the item(s).

CONSENT CALENDAR (6:55 ‐ 7:00 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.

2. Approval of Minutes from August 14, 2023 Meeting

3. Approval of Revocable Non‐Exclusive License for use of a portion of the former Los Altos Treatment Plant (LATP) located at 1237 San Antonio Road by GreenWaste of Palo Alto (GreenWaste) through June 30, 2026 Item Removed Off Agenda

5. Approval of Amended and Restated Purchase Order Number 4522000178 with Interstate Truck Center, to Increase the Purchase Order Amount by $96,767 for a New Not‐to‐ Exceed Amount of $487,768, Which Includes a 5% Contingency in the Amount of $23,227 for Unforeseen Price Increases, for the Purchase of a 2024 Peterbilt 537 with a Western Truck Fab Service Body; CEQA status – exempt under CEQA Guidelines, Section 15061.

6. Approval of a Donation of $25,000 From the City Council Contingency Account to Support Maui Wildfire Relief and Recovery
CITY MANAGER COMMENTS (7:00 ‐ 7:15 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (7:15 ‐ 8:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.

7. Quasi‐Judicial/Legislative. 3200 Park Boulevard/340 Portage [22PLN‐00287 and 22PLN‐ 00288]: Adoption of a Resolution Certifying an EIR, Adopting Findings of Overriding Considerations, and Adopting a Mitigation Monitoring and Reporting Program; Approval of Applicant’s Request for a Development Agreement, Comprehensive Plan Amendment, Rezoning to Planned Community Zones, and a Vesting Tentative Map with Exceptions to the Private Street Width to Allow Redevelopment of a 14.65‐acre site at 200‐404 Portage Avenue, 3040‐3250 Park Boulevard, 3201‐3225 Ash Street and 278 Lambert.

Environmental Assessment: A Draft EIR for the 200 Portage Townhome Development Project was Circulated September 16, 2022 through November 15, 2022. A Revised Final EIR was Made Available for Public Review on June 2, 2023. The Proposed Development Agreement and Associated Actions is Evaluated as Alternative 3 in the Draft EIR. For More Information Contact the Project Planner, Claire Raybould at [email protected].

On Sept 5 the Council Will Receive Presentations and Public Testimony; the Meeting Will be Continued to Sept 12 for Council Deliberation and Action ‐ No Public Testimony Will be Heard on Sept 12.

ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.

8. Semiannual Update on the Status of Capital Improvement Program Projects AMENDED AGENDA ITEMS

1. Interviews for the Architectural Review Board. Revised Interview Schedule

4. Approval of First Amendment to Tenant Work Letter for the Roth Building at 300 Homer Avenue between the City of Palo Alto and the Palo Alto History Museum; CEQA Status‐‐Not a Project. Supplemental Memo & Attachment added
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee September 5, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.

1. Written public comments may be submitted by email to [email protected].

2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.

3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.

You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.

You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.

When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.

When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.

4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.

CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA)
It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
1 Special Meeting September 05, 2023
Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas.