CITY COUNCIL
ACTION MINUTES
Regular Meeting
October 16, 2023
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely:
Absent:
Special Orders of the Day
1. The Great California Shakeout
2. 26th Annual United Nations Association Film Festival (UNAFF) Proclamation
Study Session
3. Bi-Annual Discussion with the Independent Police Auditor
NO ACTION
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Number 5.
MOTION: Vice Mayor Stone moved, seconded by Council Member Burt to approve Agenda Item Numbers 4-12.
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION PASSED ITEMS 4, 6-12: 7-0
MOTION PASSED ITEM 5: 6-1, Tanaka no
4. Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings DocuSign Envelope ID: 02F157A1-0C9B-4F39-ACAF-0CD936DAC47A
ACTION MINUTES
City Council Meeting
Action Minutes: 10/16/2023
5. Approve Additional Funding for the Human Services Resource Allocation Process for Ada’s Cafe and Approve a Budget Amendment in the General Fund. CEQA Status – Not A Project.
6. Approval of Contract Number C24187903 Contract C24187903 With Daleo, Inc. in the Amount of $7,826,860 for the Gas Main Replacement Project 24B (GS -14003) on University Avenue and surrounding streets in the University Park and Crescent Park neighborhoods, at a business district complex adjacent to Geng Road, and at Town & Country Village Plaza at Embarcadero Road and El Camino Real including water main and service replacements a t this location; Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed of $782,686, for a Total Not-to-Exceed Amount of $8,609,546; and Approval of Budget Amendments in the Gas and Water Funds.
CEQA status – Exempt per CEQA Guidelines 15302(c) (Replacement or Reconstruction of Existing Facilities).
7. Adoption of a Resolution to Vacate a Public Utility Easement at 160, 162, and 164 Waverley Street. CEQA Status – Exempt under CEQA Guidelines Section 15305.
8. Update on the Memorandum of Understanding and Funding Agreement with Peninsula Corridor Joint Powers Board (JPB/Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank of San Francisquito Creek and Approval of a Fiscal Year 2024 Budget Amendment in the Capital Improvement Fund; CEQA exempt per Reg. 15269.
9. Approval of Construction Contract with Golden Bay Construction, Inc. in the Amount of $1,247,069 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not -to-Exceed Amount of $311,767 for the Capacity Upgrades along East Meadow Drive (SD -22000) and Connection to Adobe Creek Pump Station from East Meadow Circle (SD-26000), Storm Drainage System Replacement and Rehabilitation (SD- 06101), and Sidewalk Repairs (PO-89003); CEQA status – exempt under CEQA Guidelines Section 15301(c).
10. Approval of Financing Plan for a Local Salt Removal Facility at the Regional Water Quality Control Plant and Direct Staff to Secure Financing and Solicit Bids for a Construction Contract and Construction Management Services Contract as Recommended by Finance Committee. CEQA status - Project analyzed in 2019 Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled Water Project (SCH 2011062037), approved November 18, 2019.
11. Authorization of the City Manager or their designee to execute a change order to Contract C20177344 with Bear Electrical Services for On -Call Traffic Signal and Electrical Services to Extend the Term through March 1, 2024 with No Change to the Not To Exceed Amount of $375,000; CEQA status – categorically exempt.
12. 340 Portage Avenue and 3201 -3225 Ash Street [23PLN -00226]: Denial of Resident’s Request for Historic Designation of the Cannery Building located at 200 -404 Portage DocuSign Envelope ID: 02F157A1-0C9B-4F39-ACAF-0CD936DAC47A
ACTION MINUTES
City Council Meeting
Action Minutes: 10/16/2023
Avenue as well as the Office Building at 3201-3225 Ash Street as Category I or II Resources on the City’s Local Historic Inventory. Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act (CEQA) In Accordance with CEQA Guidelines Section 15061(b)(3).
City Manager Comments
Ed Shikada, City Manager
Action Items
13. Direction to Staff to Develop a Proposal to Lease the Cubberley site from the Palo Alto Unified School District for 55 years or Provide Alternative Direction to Transfer Ownership or Control to the City; CEQA status – not a project.
MOTION: Mayor Kou moved, seconded by Council Member Burt to direct staff to work with the Cubberley Ad Hoc to:
a. Develop a proposal for a 55 -year or more ground lease with the School District for the portion of Cubberley site owned by the Palo Alto Unified School District , with an option of a lease back to the district of a subset of acreage; and, b. Explore a lease for the entire site and finance options to include a purchase of 7-acres or more, as well as exploring a note to purchase through the School District; and, c. Remove Terman Park land swap from consideration.
MOTION PASSED: 7-0
14. City Council Discussion and Potential Direction on Feedback Regarding the Proposed Joint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County; CEQA: Not a Project
MOTION: Mayor Kou moved, seconded by Council Member Veenker to defer item number 14 to the October 23, 2023 City Council Meeting.
MOTION PASSED: 7-0
Adjournment: The meeting was adjourned at 9:57 P.M.
DocuSign Envelope ID: 02F157A1-0C9B-4F39-ACAF-0CD936DAC47A
ACTION MINUTES
City Council Meeting
Action Minutes: 10/16/2023
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and th e video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
DocuSign Envelope ID: 02F157A1-0C9B-4F39-ACAF-0CD936DAC47A
Certificate Of Completion
Envelope Id: 02F157A10C9B4F39ACAF0CD936DAC47A
Status: Completed
Subject: DocuSign: Council Minutes - Oct 16
Source Envelope:
Document Pages: 4
Signatures: 2
Envelope Originator:
Certificate Pages: 2
Initials: 0
Vinhloc Nguyen
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
11/7/2023 7:33:10 PM
Holder: Vinhloc Nguyen
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Palo Alto
Location: DocuSign
Signer Events
Signature
Timestamp
Lydia Kou
[email protected]
Council Member
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.210.106.238
Signed using mobile
Sent: 11/7/2023 7:34:52 PM
Viewed: 11/14/2023 9:32:05 AM
Signed: 11/14/2023 9:32:34 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mahealani Ah Yun
[email protected]
Interim City Clerk
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.33.32.254
Sent: 11/14/2023 9:32:35 AM
Viewed: 11/15/2023 3:46:10 PM
Signed: 11/15/2023 3:46:32 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
11/7/2023 7:34:52 PM
Envelope Summary Events
Status
Timestamps
Certified Delivered
Security Checked
11/15/2023 3:46:10 PM
Signing Complete
Security Checked
11/15/2023 3:46:32 PM
Completed
Security Checked
11/15/2023 3:46:32 PM
Payment Events
Status
Timestamps