Agenda — Palo Alto City Council, November 6, 2023

CITY COUNCIL
Regular Meeting
Monday, November 06, 2023
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person.

Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.

VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.

PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.

CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:35 PM)

1. Proclamation Honoring Olenka Villarreal
CLOSED SESSION (5:35 ‐ 6:35 PM)

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 1175 North San Antonio Road, Palo Alto (Informally known as the former Los Altos Treatment Plant site) Negotiating Party: Santa Clara Valley Water District City Negotiators: (Ed Shikada, Brad Eggleston, Karin North, Sunny Tong) Subject of Negotiations: Lease Price and Terms of Payment
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:35 ‐ 6:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.

COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 ‐ 6:55 PM) Members of the public may not speak to the item(s).

CONSENT CALENDAR (6:55 ‐ 7:00 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.

3. Approval of Minutes from October 16, 2023 Meeting

4. Approval to Proceed with Design of Improvements for Permanent Installation of the Traffic Calming Pilot Project in the Crescent Park Neighborhood

5. Approval of the Acceptance of State of California Citizens Options for Public Safety (COPS) Funds of $194,400 and a Budget Amendment in the Supplemental Law Enforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses

6. Approval of First Amendment to the Santa Clara County Recycling and Waste Reduction Commission Technical Advisory Committee Memorandum of Agreement. CEQA Status ‐ Not a project.

7. Approval of General Services Agreement Contract C24185703A with SWA Services Group, Inc. for a five‐year term in an Amount Not‐to‐Exceed $19,327,547 for Janitorial Cleaning and Maintenance Services, and Approval of a Fiscal Year 2024 Budget Amendment in the General Fund; CEQA status – Not a Project.

8. CONSENT: Second Reading of Electrification Equipment Ordinance adopted October 2, 2023 amending the Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.04 (Definitions), 18.10 (Low‐Density Residential), 18.12 (R‐1 Zones), 18.13 (Multiple Family Residential Zones),18.40 (General Standards and Exceptions), and 18.54 (Parking Facilities Design Standards) and Title 9, Chapter 9.10 (Noise) to Further Facilitate the Installation of Electrification Equipment in Residential Neighborhoods. CEQA Status – Exempt under CEQA Guidelines sections 15061(b)(3) and 15301.

CITY MANAGER COMMENTS (7:00 ‐ 7:15 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 9: 7:25 ‐ 9:25 PM, Item 10: 9:25 ‐ 10:25 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.

9. Approval of a Contract with Urban Field Studio (C24188179) for a Not‐to‐Exceed Amount of $384,990 for the Car‐free Streets Alternatives Study; Adopt an Interim Ordinance Continuing Parking Lot and Sidewalk Dining through March 2024 and On‐Street Dining through December 2024; Adopt Resolutions Extending the City Manager’s Authority to Temporarily Close Portions of California Avenue and Ramona Street through December 2024; Provide Direction on the Street Configuration of California Ave. and Ramona St. during the Study Period; and Approval of a FY 2024 Budget Amendment in the General Fund. CEQA Status ‐ Categorically exempt under CEQA Guidelines Sections 15301 (existing facilities) and 15304(e) (minor temporary use).

10. LEGISLATIVE: Adopt Ordinances Amending Planned Community Ordinance 2343 for 2901‐2905 Middlefield Road and Establishing a Separate Planned Community Zoning Designation for 702 Ellsworth Place to Enable the Development of a new Single‐Story, Single‐Family Residence. CEQA Status ‐‐ Categorically Exempt Under CEQA Guidelines Sections 15061(b)(3), 15301, and 15303 (Continued from September 18, 2023)

ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.

11. Information Item: Summary of Fiscal Year 2022‐2023 Community Development Block Grant (CDBG) Program Accomplishments ‐ Review of the Draft Consolidated Annual Performance and Evaluation Report (CAPER). CEQA Status – Not a Project OTHER INFORMATION
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 7, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.

1. Written public comments may be submitted by email to [email protected].

2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.

3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.

You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.

You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.

When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.

When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.

4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.

CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.

1 Regular Meeting November 06, 2023
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.