Residential Rental Unit Registration Form
Residential Rental Unit Registration Form
Registration Form Completion Instructions - placeholder Residential Rental Property Contact Information
Property owner(s) Enter full name(s) of individual property owner(s) or full name of trust or corporation
Mailing address Enter mailing address
Phone number Enter phone number
Email address Enter email address
Property owner contact person(s) Enter full name(s) (option to check if same as above); clarify that this contact person(s)
should have authority to resolve disputes at
the property
Property owner contact person(s)
title(s)
Enter contact person(s) title (property owner,
property manager, etc.)
Mailing address Enter mailing address
Phone number Enter phone number
Email address Enter email address
Residential Rental Property Characteristics
Property address Enter property address (auto-fill)
Property type Enter property type (menu; examples: rented single family residence, single family residence
with rented ADU/JADU, rented duplex, multi-
family residential building - rentals, multi-family
residential building - condos)
Year purchased Fill in year purchased
Total number of rental units at the
property
Enter number of rental units at property
(option wheel)
Year built Enter year built (year wheel)
Rental Unit Characteristics
Draft Example of an Initial Rental Unit Registration Form – November 2023
Residential Rental Unit Registration Form
Rental unit address Enter rental unit address (auto-fill) Rental unit size (indoor sqft) Enter unit indoor sqft
Rental unit size (outdoor sqft) Enter unit outdoor sqft if there is an outdoor balcony or enclosed outdoor space (or check
box not applicable)
Rental unit number of bedrooms Enter number of bedrooms (check box) Rental unit number of bathrooms Enter number of bathrooms (option wheel) – full and half bath
Year of last rental unit remodel
involving sqft or significant
improvements
Enter year remodeled or improved (year wheel
or not applicable)
Rental unit owner-occupied or
property manager/landlord-
occupied
Enter yes/no (check box)
Tenancy Information
Rental unit tenancy status Enter occupied or vacant (check box) Date of current vacancy
commencement
Enter date or not applicable
Reason for current vacancy If vacant, enter reason for vacancy (check all relevant boxes)
New construction or rental unit never previously occupied Renter-initiated vacancy/voluntary move-out mid-lease term Renter-initiated vacancy/voluntary move-out end of lease term Other – please describe
Landlord-initiated vacancy (Enter yes or no) Check reason(s):
Renter default in the
payment of rent
Landlord intent to occupy the
rental unit, or occupancy of rental
unit by landlord family member
Renter breach of a material
term of the lease
Landlord permanent withdrawal of
the rental unit from offer of rent or
lease
Renter maintaining,
committing, or permitting a
nuisance at the rental unit
or property premises
Landlord compliance with an order
to vacate the rental unit
Renter committing waste or
damage to the rental unit or
property premises
Landlord intent to demolish or
substantially remodel the rental
unit
Renter refusal to agree to a
similar or new rental
agreement
Renter criminal activity or
criminal threat at the rental
unit or property premises
Renter assigning or
subletting the rental unit if
not allowed by the lease
Residential Rental Unit Registration Form
Renter refusal to allow
landlord to enter the rental
unit when requested in
accordance with law
Renter use of the rental unit
or property premises for an
unlawful purpose
Renter failure to vacate
after termination as an
employee, agent, or
licensee
Renter failure to deliver
possession of the rental unit
after receipt of written
notice
Date of current tenancy
commencement
Enter date or not applicable
Initial lease length Enter length of initial lease (check box) 1-year, 6 months, 3 months, month to month, other
Date of last 1-year lease renewal
offer
Enter date or not applicable
Date of last lease renewal Enter date or not applicable or month to month Rent Information
Initial security deposit amount
when tenancy commenced
Enter dollar amount
Initial base rent amount (monthly)
when tenancy commenced
Enter initial monthly rent amount
Current rent amount (monthly) Enter current monthly rent amount Presence of rental
assistance/subsidy/incentive when
tenancy commenced
Enter yes/no (check box) If yes, check box
appears:
Rental assistance (example: Housing Choice
Section 8)
Deed restricted (example: BMR program)
Incentive to sign lease (3 months rent free, etc.)
Other
Rental unit amenities/services Indicate all amenities and services provided to rental unit within unit or on the rental
property(check all relevant boxes)
Vehicle Parking Space(s) (#
of parking spaces)
Included in rent
Separate fee/amount
Water
Included in rent
Separate fee/amount
Electric Vehicle Charging
Included in rent
Separate fee/amount
Gas
Included in rent
Separate fee/amount
Bicycle Parking
Included in rent
Electricity
Included in rent
Residential Rental Unit Registration Form
Separate fee/amount Separate fee/amount
Laundry
Included in rent
Separate fee/amount
Refuse/Recycling/
Compost
Included in rent
Separate fee amount
Storage
Included in rent
Separate fee/amount
Internet
Included in rent
Separate fee/amount
Gym
Included in rent
Separate fee/amount
Cable
Included in rent
Separate fee/amount
Pool/Spa
Included in rent
Separate fee/amount
Shared kitchen/
Community Kitchen
Included in rent
Separate fee/amount
Outdoor lounge/
Outdoor common space
Included in rent
Separate fee/amount
Indoor lounge/
Indoor common space
Included in rent
Separate fee/amount
Other N/A
Affidavit Information
Attestation Statement (placeholder) Attestation of information accuracy Submittal Date Date of initial rental unit registration will be captured by software
Name of person filling in the form Enter full name (option to check if same as in property contact information above)
Optional Information
Do you have any feedback to the
City on this rental unit registration
process?
Open-ended qualitative response
Do you have any interest in receiving
information on rental unit grants,
such as for repairs or remodeling?*
Yes or no checkbox - *Example question for the
City to learn more information to help landlords
with providing rental services
Do you have any interest in receiving
information on rental property grants,
such as for installing electric vehicle
charging stations?*
Yes or no checkbox - *Example question for the
City to learn more information to help landlords
with providing rental services