CITY COUNCIL
ACTION MINUTES
Special Meeting
November 27, 2023
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely:
Absent:
Special Orders of the Day
1. Presentation on 2023 Palo Alto Community Health Fair Gratitude & Better Health
2. Proclamation Honoring iSing’s Performance at the 2023 World Choir Games
Closed Session
3. CONFERENCE WITH LABOR NEGOTIATORS Authority: Cal. Gov. Code section 54957.6; Agency representative: Jeremy Dennis, MRG; Unrepresented Employees: City Manager and City Attorney
MOTION: Vice Mayor Stone moved, seconded by Mayor Kou to go into Closed Session.
MOTION PASSED: 7-0
Council went into Closed Session at 5:54 P.M.
Council returned from Closed Session at 7:15 P.M.
Mayor Kou announced no reportable action.
Consent Calendar
Mayor Kou registered a no vote on Agenda Item Number 14.
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Action Minutes: 11/27/2023
Council Member Tanaka registered a no vote on Agenda Item Number 7, 8, 9, 13.
Council Member Burt registered a no vote on Agenda Item Number 6.
MOTION: Council Member Lythcott-Haims moved, seconded by Mayor Kou to approve Agenda Item Numbers 4-15.
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION PASSED ITEMS 4-5, 10-12, 15: 7-0
MOTION PASSED ITEM 6: 6-1, Burt no
MOTION PASSED ITEMS 7, 8, 9: 6-1, Tanaka no
MOTION PASSED ITEM 13: 6-1-1, Tanaka no, Veenker recused MOTION PASSED ITEM 14: 6-1, Kou no
4. Approval of Minutes from November 6, 2023 Meeting
5. Approval of Professional Services Contract Number C24185875 With Woodard & Curran in an Amount Not to Exceed $498,866 for the Sewer Master Plan Study Services for a Period of two Years
6. Adoption of a Resolution Approving a Consent and Direct Agreement With HA RNG 1 Lender LLC and Ameresco Half Moon Bay LLC Consenting to Ameresco Half Moon Bay LLC’s Assignment of its Rights in its 2005 Power Purchase Agreement With the City to HA RNG 1 Lender LLC , and Authorizing the City Manager or Designee to Execute any Documents Necessary to Administer Six Renewable Energy Power Purchase Agreements Approved From 2004-2010 in a Manner Consistent with the City Council‘s Prior Funding Authorization, the Palo Alto Municipal Code and City Council Approved Policies. CEQA Status – Not a Project under Public Resources Code 21065
7. Approval of Budget Amendments in the Residential Housing In-Lieu Fund and the General Fund to Reflect Prior City Council Funding Commitments for the Development of 525 East Charleston Road/Mitchell Park Place and Authorization of 525 East Charleston Road/Mitchell Park Place Loan Preparation and Execution
8. Approval of Amendment No. 5 to Contract No. C12142825 with NV5, Inc. to add $295,083, increasing the not -to-exceed amount to $2,176,406, for Right -of-Way Appraisal and Acquisition Support for the Newell Road/San Francisquito Creek Bridge Replacement Project, Capital Improvement Program Project PE -12011. CEQA: Environm ental Impact Report for Newell Road/San Francisquito Creek Bridge (Resolution No.9889).
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Action Minutes: 11/27/2023
9. Approval of a License Agreement with Equinix, LLC for a Three -Year Term in an Amount Not-to-Exceed $536,528, and Authorization of a Contingency Amount Not -To-Exceed $106,900 for Related, Additional but Unforeseen Services Which may Develop During the Project; CEQA Status - Not a Project
10. Approval of Amendment Number 2 of Six Development Services On -Call Consulting Contracts to Increase the Not-to-Exceed amount by $3.40 million for a Total Not to Exceed $9.75 Million Through December 2024 to Provide Expertise for Plan Review and Inspection Services With all Work Subject to Assigned Task Order and Availability of Funds; Environmental Assessment: Exempt in Accordance with CEQ A Guidelines Section 15061(b)(3).
11. Approval of Two Sublease Agreements with Palo Alto Community Child Care and Kids Choice for an Initial 12-Month Term
12. Approval of Purchase Orders with WESCO (Representative of EATON/COOPER) and Anixter (Representative of S& C) to Purchase Dielectric Switches for Electric Grid Modernization in an Annual amount of $2,000,000 for Five Years for a Total -Not-to- Exceed Amount of $10,000,000
13. SECOND READING: Adoption of an Ordinance Amending the Stanford University Medical Center (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMC Alternative Mode Share Targets. Zoning District: HD (Hospital District). Environmental Review: Project is Consistent with the 2011 Certified Environmental Impact Report (EIR) for the SUMC Facilities Renewal and Replacement Project. (FIRST READING: October 23, 2023 PASSED 4-2-1, Lythcott-Haims and Tanaka No, Veenker Recused)
14. SECOND READING: Interim Ordinance Temporarily Continuing Expansion of Outdoor Dining Retail and Other Activities until December 31, 2024 (FIRST READING: November 7, 2023 PASSED 5-2, Kou, Veenker no)
15. SECOND READING: Adoption of an Ordinance Renewing the Police Department's Military Equipment Use Policy Under AB 481 (FIRST READING: November 13, 2023 PASSED 7-0)
Action Items
16. PUBLIC HEARING: Adoption of an Ordinance Amending the Palo Alto Municipal Code to Add Chapter 9.65 and Amend Chapter 9.72 to Establish a Mandatory Registry Program of Residential Rental Units in the City of Palo Alto; Provide Direction to Staff on th e Rental Registry Program Implementation. CEQA Status – Exempt under CEQA Guidelines Section 15061(b)(3).
MOTION: Vice Mayor Stone moved, seconded by Council Member Veenker to:
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Action Minutes: 11/27/2023
1. Adopt an Ordinance (Attachment A) establishing a mandatory rental registry program that collects rental unit information for multifamily units and single-family rental units, enables cost recovery fees, and allows for enforcement.
2. Direct staff to commence with a phased implementation initially with multifamily housing (3-units and above), and return to Council to evaluate the potential expansion to all rental properties including single family homes at the end of year two.
3. Return to Council with a contract for professional services, authorization for one new full- time position in FY 2024-2025, and resolutions as detailed in the staff report.
4. Direct staff to survey existing enforcement mechanisms and Ghost House (extended vacancy) data collection in other jurisdictions and return to Council by end of calendar year 2024.
5. Amend Attachment A to include an event -based registration on unlawful detainers and rent increases.
MOTION PASSED: 6-1, Tanaka no
17. Policy and Services Committee Recommendations for Changes to the City Council Procedures and Protocols Handbook based on Prior City Council Referrals Agenda Item 17 was deferred to a date to be determined.
Adjournment: The meeting was adjourned at 10:57 P.M.
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ACTION MINUTES
Sp. City Council Meeting
Action Minutes: 11/27/2023
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary m inutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedi ngs to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
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Certificate Of Completion
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Status: Completed
Subject: DocuSign: 11/27/23 Council Minutes
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Vinhloc Nguyen
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
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IP Address: 199.33.32.254
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12/20/2023 3:12:36 PM
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Lydia Kou
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Council Member
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Mahealani Ah Yun
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Interim City Clerk
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