Attachment A - STD 214 Standard Agreement — Palo Alto City Council, December 4, 2023

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID:5227-BSCC-1164-23 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1164- 23

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME
City of Palo Alto

2. The term of this Agreement is:

START DATE
OCTOBER 1, 2023

THROUGH END DATE
JUNE 1, 2027

3. The maximum amount of this Agreement is:
$5,176,812.00

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D

Special Terms and Conditions 5
Attachment 1* Organized Retail Theft Prevention Grant Program Request for Proposals * Attachment 2 Organized Retail Theft Prevention Grant Program Grant Proposal 32 Appendix A

Organized Retail Theft Grant Program Scoring Panel Roster 1 Appendix B Grantee Assurance for Non-Governmental Organizations 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/organized-retail-theft-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Palo Alto

CITY STATE ZIPCONTRACTOR BUSINESS ADDRESS
250 Hamilton Avenue Palo Alto CA 94301

PRINTED NAME OF PERSON SIGNING
Ed Shikada
TITLE
City Manger

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED


CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB 9/26/2023

Palo Alto PD
BSCC 1164-23

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EXHIBIT A: SCOPE OF WORK

1. GRANT AGREEMENT – Organized Retail Theft Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Palo Alto (hereafter referred to as the Grantee).

2. PROJECT SUMMARY AND ADMINISTRATION
A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154) (Chapter 43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used to support local law enforcement agencies in preventing and responding to or ganized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft.

B. Grantee agrees to adm inister the project in ac cordance with Attachment 1: Or ganized Retail Theft Grant Program Request for Proposals (incor porated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached and hereto and made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representativ e for administration of the Gr ant Agreement and s hall have authority to make deter minations relating to any controver sies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.

B. The Grantee’s project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Ed Shikada
Title: City Manager
Address: 250 Hamilton Avenue, Palo Alto CA 94301
Phone: 650-329-2392
Email: [email protected]
Designated Financial Officer authorized to receive warrants:

Name: Eric Jensen
Title: Management Analyst
Address: 275 Forest A
venue, Palo Alto CA 94301
Phone: 650-329-2346
Email: [email protected]
Project Director authorized to administer the project:

Name: Eric Bulatao
Title: Sergeant
Address: 275 Forest Avenue, Palo Alto CA 94301
Phone: 650-690-5754
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.

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EXHIBIT A: SCOPE OF WORK

D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.

5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. October 1, 2023 to December 31, 2023 February 15, 2024

2. January 1, 2024 to March 31, 2024 May 15, 2024

3. April 1, 2024 to June 30, 2024 August 15, 2024

4. July 1, 2024 to September 30, 2024 November 15, 2024

5. October 1, 2024 to December 31, 2024 February 15, 2025

6. January 1, 2025 to March 31, 2025 May 15, 2025

7. April 1, 2025 to June 30, 2025 August 15, 2025

8. July 1, 2025 to September 30, 2025 November 15, 2025

9. October 1, 2025 to December 31, 2025 February 15, 2026

10. January 1, 2026 to March 31, 2026 May 15, 2026

11. April 1, 2026 to June 30, 2026 August 15, 2026

12. July 1, 2026 to September 30, 2026 November 15, 2026

13. October 1, 2026 to December 31, 2026 February 15, 2027

B. Evaluation Documents Due no later than:

1. Local Evaluation Plan April 1, 2024

2. Final Local Evaluation Report June 1, 2027

C. Other Due no later than:

Financial Audit Report June 1, 2027

Grantees that are unable to demonstrate that they are making sufficient progress toward project goals and objectives and show that funds are being spent in accordance with the Grant Agreement could be subject to a withholding of funds.

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

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EXHIBIT A: SCOPE OF WORK

B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.

Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded under the Organized Retail Theft Grant Program RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Organized Retail Theft Grant Program Scoring Panel roster (Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Organized Retail Theft Grant Program Scoring Panel.

B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENT
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Quarterly Invoicing Periods: Due no later than:

1. October 1, 2023 to December 31, 2023 February 15, 2024

2. January 1, 2024 to March 31, 2024 May 15, 2024

3. April 1, 2024 to June 30, 2024 August 15, 2024

4. July 1, 2024 to September 30, 2024 November 15, 2024

5. October 1, 2024 to December 31, 2024 February 15, 2025

6. January 1, 2025 to March 31, 2025 May 15, 2025

7. April 1, 2025 to June 30, 2025 August 15, 2025

8. July 1, 2025 to September 30, 2025 November 15, 2025

9. October 1, 2025 to December 31, 2025 February 15, 2026

10. January 1, 2026 to March 31, 2026 May 15, 2026

11. April 1, 2026 to June 30, 2026 August 15, 2026

12. July 1, 2026 to September 30, 2026 November 15, 2026

13. October 1, 2026 to December 31, 2026 February 15, 2027

Final Invoicing Periods*: Due no later than:

14. January 1, 2027 to March 31, 2027 May 15, 2027

15. April 1, 2027 to June 1, 2027 August 15, 2027
*Note: Project activity period ends December 31, 2026 . The period of January 1, 2027, to June 1, 2027, is for completion of Final Local Evaluation Report and financial audit only.

B. All project expenses must be incurred by the end of the project activity period, December 31, 2026, and included on the final invoice due February 15, 2027. Project expenditures incurred after December 31, 2026 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. The Financial Audit Report is due to BSCC by June 1, 2027 . Expenditures incurred for the completion of the financial audit during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Palo Alto PD
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.

Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes be authorized for the Administrative Salaries and Benefits line item that would result in that item exceeding ten percent (10%) of the grant award.

3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through Organized Retail Theft funding generated from the General Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of 2022), also known as the California Budget Act of 2022 . It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

B. If Organized Retail Theft funding is reduced or falls below estimates contained within the Organized Retail Theft Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements as posted on the BSCC website (currently the BSCC Grant Administration Guide July 2020) including any updated version that may be posted during term of the grant DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Palo Alto PD
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC Grant Administration Guide is available at:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

C. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose.

Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-2 2 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

8. PROJECT BUDGET
BSCC Budget Line Item A.

Grant Funds

1. Salaries and Benefits $4,732,705

2. Services and Supplies $4,000

3. Professional Services or Public Agency Subcontracts $0

4. Non-Governmental Organization (NGO) Subcontracts $0

5. Data Collection and Evaluation $79,414

6. Equipment/Fixed Assets $329,515

7. Financial Audit (Up to $25,000) $5,885

8. Other (Travel, Training, etc.) $25,293

9. Indirect Costs $0
TOTALS $5,176,812
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access t o such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in a ny subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. This obligation shall survive any termination of this agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractor s shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for empl oyment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 ( https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act ( 15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall b e subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).) DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Palo Alto PD
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal , documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Palo Alto PD
BSCC 1164-23

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the ARG Rehabilitation of Existing Property or Building Project RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant of the project.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Palo Alto PD
BSCC 1164-23

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. Changes shall not be implemented by the project unt il authorized by the BSCC.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Palo Alto PD
BSCC 1164-23

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal , or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in ac cordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.

Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division D eputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a deci sion adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Divi sion Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.

Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

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BSCC 1164-23

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.

11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB BSCC Powered by Submittable
Title City of Palo Alto
by Eric Bulatao in Organized Retail Theft
Prevention Grant Program
[email protected]
07/06/2023
id. 41327182
Original Submission 07/06/2023
The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below:

Background Information Contact Information Program Information Proposal Narrative and Budget Mandatory Attachments Each section has a series of questions requiring a response. Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses.

Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) website. NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.

SECTION I -

BACKGROUND

INFORMATION
This section requests information about the applicant’s name, location, mailing address, and tax identification number.

Name of Applicant
(i.e., Police
Department, Sheriff’s
Department, or
Probation
Department)
Eric Bulatao
Multi-Agency
Partnerships
Information (if
applicable)
Applicants may apply for funding as part of a multi-agency partnership (two [2] or more agencies). The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership.

Multi-Agency
Partnerships
No: This is not a Multi-Agency Partnership Application
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Lead Public Agency
Information
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other local government agency partners and non-governmental
organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in- person), and will serve as the primary point of contact with the BSCC.

Lead Public Agency
Palo Alto Police Department
Applicant's Physical
Address
275 Forest Ave
Palo Alto
CA
94301
US
Applicant's Mailing
Address (if different
than the physical
address)
275 Forest Ave
Palo Alto
CA
94301
US
Mailing Address for
Payment
275 Forest Ave
Palo Alto
CA
94301
US
Tax Identification
Number
946000389

SECTION II -

CONTACT

INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.

Project Director
Eric
Bulatao
Project Director's
Title with
Agency/Department/Organization
Field Services Supervisor
Project Director's
Physical Address
275 Forest Ave
Palo Alto
CA
94301
US
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+16503292140
Financial Officer
Eric
Jensen
Financial Officer's
Title with
Agency/Department/Organization
Management Analyst
Financial Officer's
Physical Address
275 Forest Ave
Palo Alto
CA
94301
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+16503292346
Day-To-Day Program
Contact
David
Lee
Day-To-Day Program
Contact's Title
Investigation Supervisor
Day-To-Day Program
Contact's Physical
Address
275 Forest Ave
Palo Alto
CA
94301
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+16503292140
Day-To-Day Fiscal
Contact
Ruth
Carias Aguilar
Day-To-Day Fiscal
Contact's Title
Admin Associate
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Day-To-Day Fiscal
Contact's Physical
Address
275 Forest Ave
Palo Alto
CA
94301
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+16503292597
Name of Authorized
Officer
Andrew
Binder
Authorized Officer's
Title
Chief of Police
Authorized Officer's
Physical Address
275 Forest Ave
Palo Alto
CA
94301
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+16503292449
Authorized Officer
Assurances
checked

SECTION III -

PROGRAM

INFORAMTION
This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection.

Project Title
Palo Alto Organized Retail Theft and Motor Vehicle Recovery Project Proposal Summary
The proposed project “Palo Alto Organized Retail Theft and Motor Vehicle Recovery Project” will utilize data driven and field tested strategies to deter organized retail and vehicle theft, and also arrest those responsible. The project focuses on two primary components, targeted ORT operations, and technology modernization. The City of Palo Alto is requesting staffing costs for 10 hours a day of targeted ORT operations at key “hot-spot” locations and the installation of Starchase technology on 25 Palo Alto Police Department Patrol Vehicles, as well as minor computer equipment, software and operational costs.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB

PROGRAM

PURPOSE AREAS
Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 - 8 in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs. All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet.

Program Purpose
Areas (PPAs):

PPA 1: Organized Retail Theft
PPA 2: Motor Vehicle or Motor Vehicle Accessory Theft
Funding Category
Information
Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identified in each category. Multi-agency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o
$6,125,000 (Medium Scope Max) x 4 (# of Agencies) = $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000
o
$15,650,000 (Large Scope
Max x 2 (# of Agencies) = $31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information.

Funding Category
Medium Scope (Up to $6,125,000)

SECTION IV -

PROPOSAL

NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application Instruction Packet.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Proposal Narrative
Instructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one-inch margins on all four (4) sides and at

1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15).

Project Need
The City of Palo Alto is located on the Peninsula in Santa Clara County and is bisected by Highway 101, Interstate 280 and El Camino Real (CA State Route 82). With its close proximity to multiple major highways and abundance of retail opportunities, the City of Palo Alto has been a prime target for organized retail crime and theft of vehicles and vehicle parts. The below numbers reflect the value of property loss over the course of the past five years. These losses are directly from cases originating from the Stanford Shopping Center (SSC) and the Palo Alto downtown corridor. The source of this information is based on reported loss to Palo Alto Police Department (PAPD) that is extrapolated from the police department’s case management system.
• Stolen property loss 2018 - $886,419
• Stolen property loss 2019 - $1,305,483
• Stolen property loss 2020 - $851.246
• Stolen property loss 2021 - $1,143,656.46
• Stolen property loss 2022 - $1,532,330.99
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB • Average Yearly Total
= $1,143,827.09
The average yearly total of organized retail theft is $1,143,827 dollars, which has a massive impact in a city with a population of roughly 67,000. The data shows that organized retail theft continues to rise year on year, with the exception of 2020 during the height of the COVID-19 pandemic, with stolen property loss reaching an all time high last year of over $1.5M. This data only represents reported losses, many retailers are beginning to stop reporting all losses due to the cost of reporting and filing paperwork, and the numbers continue to climb.

The below numbers reflect the calls for service from the downtown corridor and Stanford Shopping Center (SSC) alone. This information is sourced directly from the police department’s Computer Aid Dispatch (CAD) log that records all information reported to police.

These calls for service reflect the heavy activity and reports to police over a 5-year span.
• 2018 – 1,680 calls for service
• 2019 – 1,697 calls for service
• 2020 – 1,794 calls for service
• 2021 – 1,570 calls for service
• 2022 – 1,960 calls for service
• Average Yearly Total = 1,740
The average yearly total calls for service from the two identified “hot- spot” ORT locations of Downtown Palo Alto and the Stanford Shopping Center (SSC) total 1,740 calls, or nearly 5 calls for services related to organized retail theft a day.

From 2019-2021, the Palo Alto Police Department periodically had an officer assigned to the Stanford Shopping Center and downtown corridor, for the specific purpose of combatting organized retail crime. Based on values of stolen property extrapolated from the department’s case management system, in 2018 there was
$886,419.00 loss in property from downtown and SSC. In 2019, there was $1,305,483.00 loss in stolen property. During most of the months in 2020, Palo Alto PD had an officer assigned to downtown and SSC on a more routine basis. The property loss for 2020 was $851,246.00.

The deployment of officers ended in early 2021, and the property loss was $1,143,656.46. In 2022, the property loss was $1,532,330.99.

Based on the overall value of property loss over the last four years, it is evident there was an increase in the loss of retailers at SSC and downtown due to organized retail crime. Also noted, that there was a 34% reduction in loss from 2019 to the loss in 2020, when officers were permanently assigned to downtown and SSC. Within a year of canceling the detail in 2021, there was a 25% increase in loss. The loss increased again by 25% in 2022, when no assigned officers were present. This is quantitative evidence that having a dedicated officer assigned to the SSC and the downtown corridor can decrease overall loss to retailers.

While considering inflation and price increases, the calls for service were examined over the 5-year period. The most hours officers were deployed at the SSC and downtown was for 5 months in 2021. During that time, there was a 12% decrease in the calls for service/cases at both locations. Further proving the need to have officers permanently deployed at both locations to decrease the reported DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB thefts and calls to police. This shows the effectiveness of the proposed project and why the bulk of this grant application requests funding for staff time to expand upon this data driven approach.

The Stanford Shopping Center is 1,347,935 square feet and located at the most northern end of the city. The mall is open air and accessible by multiple freeways. The site is incredibly hard to monitor with one officer, and current staffing and calls for service do not allow for the mall to be monitored on a consistent basis. The mall consists of high-end stores that no other mall in the region has, making it a prime target for ORT. It is predicted that with the closure of other malls in the Bay Area, organized retail crime will increase at the Stanford Shopping Center.

In a 4-year review of stolen vehicle investigations by PAPD, less than 50% of vehicles were recovered. Factors that contribute to the low recovery rate include PAPD pursuit policies, that forbid the vehicular pursuit of stolen vehicles, and lack of early detection devices that can identify stolen vehicles (i.e.

Automated License Plate Readers).

In the last year, the Palo Alto Police Department has acquired a patrol vehicle equipped with automated license plate readers cameras, the City of Palo Alto also installed license plate recognition cameras (ALPRs) at various locations in the throughout the City. This technology has allowed PAPD officers to quickly detect stolen vehicles, but there are few tools in place to recover the stolen vehicle while still in the City of Palo Alto’s jurisdiction. This grant project is requesting funding for StarChase technology to be installed on 25 PAPD patrol vehicles, which will allow officers to safely locate a vehicle and deploy a puck from the patrol vehicle to the stolen vehicle. The puck is equipped with GPS tracking and will continue to track the stolen vehicle even if it flees, thus allowing officers a safer way to recover the vehicle for the owner, without putting the public at risk.

There is a significant disparity of stolen vehicles recovered by outside agencies other than Palo Alto PD. The Palo Alto Police Departments estimates that through the installation of StarChase technology in 25 vehicles PAPD can recover roughly 10% more stolen vehicles a year.

Project Description
The proposed project “Palo Alto Organized Retail Theft and Motor Vehicle Recovery Project” will utilize data driven and field tested strategies to deter organized retail and vehicle theft, and also arrest those responsible. The project focuses on two primary components, targeted ORT operations, and technology modernization through StarChase. The City of Palo Alto is requesting $4,732,705 in staffing costs for 10 hours a day of targeted ORT operations at key “hot- spot” locations by teams of 3 sworn officers. The project also includes a request for $350,693 for the installation of StarChase technology on 25 Palo Alto Police Department Patrol Vehicles and the corresponding training and software for the three year grant period.

The proposed project will include quarterly meetings with key PAPD personnel to review the ongoing implementation and success of the targeted ORT operations and if necessary make tweaks to the hours and location of deployment of officers to be reactive to current theft conditions and ensure effectiveness of the project.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB One of the two “hot-spot” locations that will be the site of targeted ORT operations is the Stanford Shopping Center (SCC). From 2019- 2021, the Palo Alto Police Department periodically had an officer assigned to the Stanford Shopping Center and downtown corridor, for the specific purpose of combatting organized retail crime. Based on values of stolen property extrapolated from the department’s case management system, in 2018 there was $886,419.00 loss in property from downtown and SSC. In 2019, there was $1,305,483.00 loss in stolen property. During most of the months in 2020, Palo Alto PD had an officer assigned to downtown and SSC on a more routine basis. The property loss for 2020 was $851,246.00. The deployment of officers ended in early 2021, and the property loss was $1,143,656.46. In 2022, the property loss was $1,532,330.99. Based on the overall value of property loss over the last four years, it is evident there was an increase in the loss of retailers at SSC and downtown due to organized retail crime. Also noted, that there was a 34% reduction in loss from 2019 to the loss in 2020, when officers were permanently assigned to downtown and SSC. Within a year of canceling the detail in 2021, there was a 25% increase in loss. The loss increased again by 25% in 2022, when no assigned officers were present. This is quantitative evidence that having a dedicated officer assigned to the SSC and the downtown corridor can decrease overall loss to retailers.

While considering inflation and price increases, the calls for service were examined over the 5-year period. The most hours officers were deployed at the SSC and downtown was for 5 months in 2021. During that time, there was a 12% decrease in the calls for service/cases at both locations. Further proving the need to have officers permanently deployed at both locations to decrease the reported thefts and calls to police. This shows the effectiveness of the proposed project and why the bulk of this grant application requests funding for staff time to expand upon this data driven approach.

The SCC is 1,347,935 square feet and located at the most northern end of the city. The mall is open air and accessible by multiple freeways. The site is incredibly hard to monitor with one officer, and current staffing and calls for service do not allow for the mall to be monitored on a consistent basis. The mall consists of high-end stores that no other mall in the region has, making it a prime target for ORT. It is predicted that with the closure of other malls in the Bay Area, organized retail crime will increase at the Stanford Shopping Center.

Given the data resulting from previous PAPD ORT operations, the utilization of three officers projects that ORT can be reduced at increments of 15% per year. The project proposes to have team of 3 sworn officers rotating between the two “hot-spot” locations for 10 hours a day, for the entire three year grant period and for 60 days of November and December 2023. This would total 1,155 days of targeted ORT operations. Counting three officers for 10 hours a day for the 1,155 days it would total roughly 34,650 individual hours of sworn officer time dedicated to ORT operations. During the grant performance period, officers will be a visual deterrent in vehicles and on foot. They will collaborate with retailers, loss prevention, and mall security deterring organized retail crime. They will respond to DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB suspicious activity, conduct both uniformed and plain clothes operations to apprehend suspects of organized retail theft. Officers assigned to this detail will conduct quarterly meetings that will consist of the dissemination of intelligence bulletins on retail thieves that have occurred both locally and regionally. Collaborative meetings will discuss new and evolving tactics that retail thieves are doing. Training on this information will allow for retailers to better identify theft tactics. In 3 years, the collaboration will allow for retailers and mall security to better act as a deterrent for retail theft that will continue the decrease in thefts.

Automated License Plate Readers).

The below numbers reflect motor vehicle theft investigations by Palo Alto PD. There is a significant disparity of stolen vehicles recovered by outside agencies other than Palo Alto PD. The data covers 2018- 2021. The source of this information is based on police reports that were obtained from the police department’s case management system.
2018
• Recovered by PAPD 36
• Recovered for PAPD 73
Total Stolen Vehicles Recovered: 109
2019
• Recovered by PAPD 35
• Recovered for PAPD 73
Total Stolen Vehicles Recovered: 108
2020
• Recovered by PAPD 43
• Recovered for PAPD 88
Total Stolen Vehicles Recovered: 131
2021
• Recovered by PAPD 27
• Recovered for PAPD 56
Total Stolen Vehicles Recovered: 83
High-risk vehicle events such as pursuits are a constant public safety challenge. StarChase Technology addresses this challenge DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB with proven tools that reduce risk to life and property. StarChase technology provides law enforcement with the ability to tag, track, and safely apprehend a suspect without the need to engage in a deadly high speed pursuit. StarChase law enforcement partners have proven they gain valuable time to assess, organize, and effect a safe arrest while avoiding the need for deadly pursuit. With over 10,000 tags deployed, lives saved, and millions of dollars in recovered assets, our technology is proving to be a valuable tool towards increased community safety. The Palo Alto Police Departments estimates that through the installation of StarChase technology in 25 vehicles PAPD can recover roughly 10% more stolen vehicles a year.

The proposed project includes training for all PAPD sworn officers in driving and use of the system to ensure the highest rates of success.

The proposed project will also include two additional computer work stations, including monitors and necessary software, to aid in the implementation of the grant project and required
evaluation/reporting.

The City of Palo Alto is committed to covering any ongoing costs associated with the StarChase technology beyond the grant performance period, including by seeking additional grant funding if necessary. Additionally, after the project evaluation is complete and the increased enforcement efforts have shown their value, the City will aim to financially support continued operations as needed.

If the grant request for officer overtime, StarChase technology and software is approved, it is assured that the City, through the Palo Alto Police Department, will be able to reduce instances of organized retail theft and vehicle recovery. This will be completed via ORT operations, increased surveillance, and a known increase in PAPD presence and enforcement. This will deter and prevent instances of organized theft and vehicle theft from occurring in the first place and will also allow for a more thorough investigation when instances do occur.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Project
Organizational
Capacity and
Coordination
Both the City of Palo Alto and the Palo Alto Police Department have the capacity to successfully execute this comprehensive project.

PAPD has already obtained quotes for the identified equipment, and will follow the City’s formal bid process to procure the equipment.

Furthermore, all officers involved in the overtime activities (additional retail/vehicle theft enforcement, undercover operations, investigation, etc.) have experience in this field.

Personnel selected to work the retail / vehicle theft grant operations will primarily consist of individuals who are currently detectives or have previous surveillance or theft detection experience. These individuals have training in undercover and mobile surveillance tactics. The Department’s current Property Crime Detectives have strong relationships with loss prevention personnel from many of the retail establishments at the Stanford Shopping Center (SSC) and the Palo Alto downtown corridor. They work with these retail loss prevention officers and store managers on a regular basis to obtain statements, gather evidence, and view store surveillance footage.

Detective personnel also work with these retail establishments to organize security inspections and provide recommendations for theft prevention. These activities will continue but at an increased capacity if funding from the Organized Retail Theft Prevention grant program is received.

Additionally, personnel working this assignment will be managed by an Investigative Lieutenant who has experience with surveillance tactics and theft investigations. The Palo Alto Police Department’s Crime Analyst will work in conjunction with this team to provide current statistics and data on retail, vehicle and vehicle part thefts occurring within the city.

The Crime Analyst will provide timely and
accurate data to help direct resources and identify areas in which surveillance equipment should be deployed.

The day-to-day operation will be overseen by the Investigative Supervisor in conjunction with the on-duty Patrol Supervisor. The Investigative Supervisor or designee will disseminate daily updates on trends, identified suspects/vehicles, and special requests from retailers that are organized retail theft related. The Investigative Supervisor or designee will handle the intake of information from retailers and disseminate it accordingly. Every quarter, the Investigative Supervisor or designee will review the data and ensure the coverage is meeting the needs to be successful.

A department Crime Analyst will export data and provide quarterly reports during the period of the grant. The grant is outside the normal duties of the crime analyst so overtime will have to be used.

Each quarter, it takes approximately 4-hours to review all the reports and associated activities related to the grant.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Project Evaluation
and Monitoring
The Palo Alto Police Department will track specific crime rates for the target project areas and compare those to crime rates prior to the implementation of the project. These crime rates will focus on reports of shoplifting, vehicle theft, theft of motor vehicle parts, and robbery.

PAPD already tracks this data and thus will have no difficulty in continuing to do so to ensure that the project is showing success.

The project will utilize data over the performance period of the grant including total stolen property loss and calls for service in the targeted “hot-spot” areas and compare this data from the performance period of the grant to previous years to measure programs effectiveness. It is the intention that with the increased presence of PAPD officers, calls for service relating to shoplifting or theft will decrease over the grant period. Likewise, PAPD will also track how many retail theft or motor vehicle theft investigations are closed during the grant period, and in how many of those involved the targeted daily ORT operations or StarChase systems. Evaluations will also track the number and type of enforcement and “sting” operations in comparison to the number of reports of retail and vehicle thefts. It is the expectation that an increase in operations or other law enforcement presence in certain locations will correlate to a reduction in reported instances of retail theft or motor vehicle theft in those same areas.

Project monitoring and evaluation will also include conversations with retail managers and
property owners to ensure that police
operations are not negatively impacting retail operations. This communication will provide feedback to the police department on how efforts can be improved, and will keep retailers apprised of the department’s efforts to deter retail theft.

As previously mentioned, the PAPD Crime Analyst will collect and analyze the latest retail, vehicle, and vehicle parts theft in the City.

This real-time analysis will help the Department and the City measure the success of the project, and make adjustments or pivot as needed. This will also ensure the Department and the City can easily comply with all of the reporting requirements associated with a grant award.

Budget Instructions
Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative.

The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website.

Budget Attachment
Palo_Alto_ORT-Grant-Program-Budget-Attachment-Final.xlsx DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB

SECTION V -

ATTACHMENTS
This section list the attachments that are required at the time of submission, unless otherwise noted. Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non-Governmental Organizations (Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letter(s) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) - Optional
Project Work Plan (Appendix B)
Palo_Alto_Project-Work-Plan-ORT.docx
Grantee Assurance for Non-Governmental Organizations (Appendix D)

03._Grantee-Assurance-for-Non-Governmental-Organizations-ORT_Signed.pdf Local Impact Letter(s) (Appendix E)
Letter_of_Intent_-_PAPD_Orgainzed_Retail_Grant_Signed.pdf PAPD_Letter_of_Support.pdf
SSC_Letter_of_Support_PAPD_ORC_Grant.pdf
Letter_of_Support_-_Chamber_of_Commerce.pdf
Letter(s) of
Commitment,
(Appendix F)
n/a
Policies Limiting Racial Bias
PAPD_Bias-Based_Policing.pdf
Policies on Surveillance Technology
PAPD_Public_Safety_Video_Surveillance_System.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G)

08._Certification-of-Compliance-with-BSCC-Policies-on-Debarment_-Fraud_-Theft_-and- Embezzlement-ORT_PAPD_Signed.pdf
OPTIONAL:

Governing Board
Resolution (Appendix
H)
n/a
OPTIONAL:

Bibliography
n/a
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB

CONFIDENTIALITY
NOTICE:

All documents submitted as a part of the Organized Retail Theft Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act.

The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.) DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Organized Retail Theft Prevention Grant Program

Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, process and outcome measures, activities and services, responsible parties for those activities and services, data sources and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the goal(s) will be achieved in terms of the activities, responsible staff/partners, and start and end dates, process and outcome measures; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for three (3) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. A minimum of one goal and corresponding objectives, process measures, etc. must be identified.

Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application.

(1) Goal: > Increase Apprehension of Organized Retail or Vehicle Theft Suspects and Vehicles Objectives (A., B., etc.) A. Enhance the police department's ability to identify suspects and vehicles through the use of StarChase technology;
B. Utilize targeted organized retail theft and vehicle theft operations at hot -spot locations to deter theft or increase the likelihood of immediate apprehension of suspects engaged in organized retail theft or vehicle theft;

Process Measures and
Outcome Measures:

Palo Alto PD will be able to measure success of this goal by tracking the number of reported instances of organized retail or vehicle theft in the City as well as the number of suspects apprehended/cases closed and vehicles recovered and compare that with data prior to the start of the grant performance period.

Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
• Install StarChase to aid officers in the apprehension of organized retail theft or vehicle theft suspects.
• Conduct daily targeted organized retail theft and vehicle theft operations.

Palo Alto Police Department

November 1, 2023 December 31, 2026
Appendix B: Project Work Plan
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Organized Retail Theft Prevention Grant Program

List data and sources to be used to measure outcomes: PAPD will track the success rate of closed investigations, total losses from stolen property, vehicles recovered as well as the number of cases in which evidence or information from operations and StarChase was utilized.

(2) Goal: Reduce Instances of Calls for Service and Reported Organized Retail Theft and Vehicle Theft in the City Objectives (A., B., etc.) A. Utilize targeted organized retail theft and vehicle theft operations at hot -spot locations to deter theft or increase the likelihood of immediate apprehension of suspects engaged in organized retail theft or vehicle theft; B. Work with the City of Palo Alto and other potential partners to engage in a public information campaign to publicize the grant award and subsequent law enforcement activities aimed at reducing instances of r eported organized retail theft and vehicle theft in Palo Alto;

Process Measures and
Outcome Measures:

Palo Alto PD will be able to measure success of this goal by tracking the number of calls for service regarding instances of organized retail or vehicle theft in the City and compare that with data prior to the start of the grant performance period.

Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
• Conduct daily targeted organized retail theft and vehicle theft operations.
• Issue press releases, work with local media outlets and utilize social media to engage in a public information
campaign to publicize the grant award and subsequent law enforcement activities aimed at reducing instances of
reported organized retail theft and vehicle theft in Palo Alto.

Palo Alto Police Department

November 1, 2023 December 31, 2026
List data and sources to be used to measure outcomes: PAPD will track the number of calls for service for suspected and actual retail and motor vehicle theft to ensure that the number of calls is decreasing and the project is successful. PA PD will also monitor social media and other outlets that suspects use for planning and communication regarding ORT to see if the public information campaign is having an impact on potential theft.

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Total
$4,732,705.00
$4,000.00
$0.00
$0.00
$79,414.00
$329,515.00
$5,885.00
$25,293.00
$0.00
$5,176,812.00
Total
$4,732,705.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,732,705.00
Total
$2,600.00
$1,200.00
$200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,000.00
TOTAL
1b. Salaries & Benefits Narrative:
o TOP STEP OFFICER OT = $124.95
o TOP STEP AGENT OT = $134.98
o TOP STEP SERGEANT OT = $143.79
o NIGHT DIFFERENTIAL 5% 6PM – 8AM
o AVERAGE OT(Ofc/Agt/Sgt) = $134.57 X 7 hours Day = $941.99* 134.57 x 5% (night differential) =141.29 x 3 hours Night = $423.87 423.87 (night pay OT) + 941.99 (day pay OT) = $1365.86
*Effective July 2024 with pay raise.
o $1,365.86 X 3 Officers = $4,097.58 (Daily costs)
o 1,155 (Days of service for 3-year period) x 4,097.58 = $4,732,704.90 = COST FOR STAFFING 3 OFFICERS ON OT FOR 10 HOURS A DAY PER OFFICER, FOR 3 YEARS (24’,25’,26’) AND 60 DAYS Computer Workstation
Computer Monitor

1. Salaries & Benefits

4. Non-Governmental Organization (NGO) Subcontracts

6. Equipment/Fixed Assets

7. Financial Audit (Up to $25,000)

8. Other (Travel, Training, etc.)
1a. Salaries & Benefits
Description of Salaries & Benefits (% FTE or Hourly Rate) & Benefits 3 Officers for Targeted ORT Operations Included in Salary & Benefit Narrative Below

2. Services and Supplies

3. Professional Services or Public Agencies

5. Data Collection and Evaluation

9. Indirect Costs
Organized Retail Theft Prevention Grant Program - Project Budget and Budget Narrative 44-Month Budget: October 1, 2023 to June 1, 2027
City of Palo Alto Police Department
2a. Services and Supplies
Name of Applicant:
(i.e., County Sheriff's Office, County Probation Department, or City Police Department) Office Supplies Printer Ink, Paper, Etc.

Budget Line Item
Note: Rows 7-16 will auto-populate based on the information entered in the budget line items (Salaries and Benefits, Services and Supplies, etc.) Office Supplies
TOTAL
Description of Services or Supplies Calculation for Expenditure $1,300 Workstation x 2
Set up substation with capabilities to access case management system, write reports, and research information. The location is already set, but no computers are in place. By allowing the two workstations, officers assigned to this detail can remain in the field while conducting computer searches for investigative follow up. The Technical Services Division Director in conjunction with I.T. estimated the cost for two computer workstations below:
Workstation: $2,600 ($1,300 each)
Monitor: $1200 ($300 each)
TOTAL
$300 Computer Monitor x 4
2b. Services and Supplies Narrative:

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Description of Professional Service(s) Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
3b. Professional Services Narrative
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$4,414.00
$75,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$79,414.00
Description of Equipment/Fixed Assets
Total
5b. Data Collection and Evaluation Narrative
A PAPD department Crime Analyst will export data and provide quarterly reports during the period of the grant. The grant is outside the normal duties of the crime analyst so overtime will have to be used.

Each quarter, it takes approximately 4-hours to review all the reports and associated activities related to the grant. As required by the grant guidelines $75,000 has been set aside for the development of an evaluation plan due by April 2024. In the event that not all $75,000 is required to develop this plan, PAPD will either return funding or increase the scope of the grant through additional staff time for operations.
4a. Non-Governmental Organization (NGO) Subcontracts
Calculation for Expense
N/A
TOTALS
Crime Analyst Quarterly Reporting $367.84 (4 hours of OT) per quarter x 12 (3 years of reports) = $4,414.08 Development of Evaluation Plan and Reporting One Time Required $75,000 Set Aside 5a. Data Collection and Evaluation
Calculation for Expense
TOTALS
4b. Non-Governmental Organization (NGO) Subcontracts Narrative N/A
Description of Non-Governmental Organization
(NGO) Subcontracts
Description of Data Collection and Evaluation
3a. Professional Services
TOTAL
N/A
N/A
6a. Equipment/Fixed Assets
Calculation for Expense
Calculation for Expenditure
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB $329,515.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$329,515.00Total
$5,885.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,885.00
Total
$15,293.00
$10,000.00
$0.00
$0.00
$0.00
$0.00
$25,293.00
TOTAL
7b. Financial Audit) Narrative:

The City of Palo contracts with internal financial auditors that will review all use of funds during the grant program. PAPD will make available all documentation/receipts/invoices to the auditor(s). An agreement with this office of is already used/retained by the City of Palo Alto. 9a. Indirect Costs
8b. Other (Travel, Training, etc.) Narrative:

TRAINING
3 Driving Instructors at 10 hours Overtime = $4097.58 THREE 10-hours sessions to train the entire department = $12,292.74 Equipment / Room rentals = $3000
• TOTAL $15,292.74
TOTAL
7a.Financial Audit
Description Calculation for Expense
Financial Audit Financial Audit Cost
Quarterly Internal Training Costs for Room Rentals, Projectors, Flyers, Food, Unforseen Equipment Costs for Three Years 8a.Other (Travel, Training, etc.)
Description Calculation for Expense
Starchase Training 3 Driving Instructors at 10 hours Overtime = $4097.58, THREE 10-hours sessions to train the entire department = $12,292.74, Room rentals = $3000
Starchase Equipment
TOTALS
6b. Equipment/Fixed Assets Narrative
High-risk vehicle events such as pursuits are a constant public safety challenge. StarChase Technology addresses this challenge with proven tools that reduce risk to life and property. Our technology provides law enforcement with the ability to tag, track, and safely apprehend a suspect without the need to engage in a deadly high speed pursuit.

StarChase law enforcement partners have proven they gain valuable time to assess, organize, and effect a safe arrest while avoiding the need for deadly pursuit. With over 10,000 tags deployed, lives saved, and millions of dollars in recovered assets, our technology is proving to be a valuable tool towards increased community safety.

Starchase Equipment, 3-year warranty, taxes, installation - $13,180.60 per vehicle x 25 vehicles DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Grant Funds Total
$0 $0
$0
$0 $0
$0
TOTAL $0 $0
9b. Indirect Costs Narrative:

Enter narrative here. You may expand cell height if needed. If using a federally approved indirect cost rate, please include the rate in the narrative.

Please see instructions tab for additional information regarding Indirect Costs. If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.

For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a federally approved indirect cost rate.

If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate.

If using Option 2) grant funds allocated to Indirect Costs may not exceed:

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB

PALO ALTO POLICE DEPARTMENT

275 Forest Avenue
Palo Alto, CA 94301
650.329.2406

CITY OF PALO ALTO | 250 HAMILTON AVENUE, PALO ALTO, CA. 94301 | 650-329-2100 June 29, 2023

Board of State and Community Corrections (BSCC)
Organized Retail Theft Prevention Program
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833

Re: City of Palo Alto Organized Retail Theft (ORT) Prevention Grant: Letter of Intent

To Whom It May Concern,
I am writing on behalf of the City of Palo Alto and Palo Alto Police Department regarding the City of Palo Alto’s Organized Retail Theft (ORT) Prevention grant application to help eliminate organized retail theft and motor vehicle theft to protect our community members and businesses.

If funded, the project would mitigate these issues by:
• Installation of new video surveillance technology and software • Installation of Starchase technology and equipment
• Increased staff time for retail and auto theft operations As the Lead Public Agency for this application, we have determined that the proposed project will not impact any other agency. The project will take place entirely on public property within the Lead Public Agency’s jurisdiction.

Sincerely,

Eric Bulatao
Sergeant – Field Services Division
Palo Alto Police Department

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB June 27, 2023

Board of State and Community Corrections (BSCC)
Organized Retail Theft Prevention Program
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833

Re: City of Palo Alto Organized Retail Theft Prevention Grant: Letter of Support

To Whom It May Concern,
I am writing on behalf of the Palo Alto Chamber of Commerce in support of the City of Palo Alto’s Organized Retail Theft Prevention grant applicatio n to help eliminate organized retail theft and motor vehicle theft to protect our community members and businesses.

The City of Palo Alto and surrounding areas have experienced an uptick in organized retail theft over the past several years , and auto theft remains an ongoing challenge . In order to increase the Palo Alto Police Department’s (PAPD) ability to meet these challenges, we strongly support their grant application for necessary equipment to provide real -time information to their officers, as well as funding for expanded retail and auto theft operations . These resources will bolster PAPD’s ability to respond to instances of organized retail theft and motor vehicle theft and to coordinate with surrounding jurisdictions for the betterment of the overall region.

If funded, the project would mitigate these issues by:
• Installation of Starchase technology and equipment in PAPD vehicles • Increased staff time for retail and auto theft operations We look forward to the opportunity that this grant award would provide to protect our community members and businesses.

Sincerely,

Charlie Weidanz
President / CEO
Palo Alto Chamber of Commerce

DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB

June 28, 2023

Board of State and Community Corrections (BSCC)
Organized Retail Theft Prevention Program
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833

Re: City of Palo Alto Organized Retail Theft Prevention Grant: Letter of Support

To Whom It May Concern,
I am writing on behalf of Stanford Shopping Center in support of the City of Palo Alto’s Organized Retail Theft Prevention grant application to help eliminate organized retail theft and motor vehicle theft to protect our community members and businesses.

The City of Palo Alto and surrounding areas have experienced an uptick in organized retail theft over the past several years, and auto theft remains an ongoing challenge. In order to increase the Palo Alto Police Department’s (PAPD) ability to meet these challenges, we strongly support their grant application for necessary equipment to provide real -time information to their officers, as well as funding for expanded retail and auto theft operations. These resources will bolster PAPD’s ability to respond to instances of organized retail theft and motor vehicle theft and to coordinate with surrounding jurisdictions for the betterment of the overall region.

Sincerely,

Angie Pyszczynski
General Manager
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Policy
402
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2023/06/15, All Rights Reserved.

Published with permission by Palo Alto Police Department Bias-Based Policing - 1
Bias-Based Policing
402.1 PURPOSE AND SCOPE
This policy provides guidance to [department/office] members that affirms the Palo Alto Police Department's commitment to policing that is fair and objective.

Nothing in this policy prohibits the use of specified characteristics in law enforcement activities designed to strengthen the [department/office]'s relationship with its diverse communities (e.g., cultural and ethnicity awareness training, youth programs, community group outreach, partnerships).
402.1.1 DEFINITIONS
Definitions related to this policy include:

Bias-based policing - An inappropriate reliance on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, disability, or affiliation with any non-criminal group (protected characteristics) as the basis for providing differing law enforcement service or enforcement (Penal Code § 13519.4).
402.2 POLICY
The Palo Alto Police Department is committed to providing law enforcement services to the community with due regard for the racial, cultural or other differences of those served. It is the policy of this [department/office] to provide law enforcement services and to enforce the law equally, fairly, objectively and without discrimination toward any individual or group. 402.3 BIAS-BASED POLICING PROHIBITED
Bias-based policing is strictly prohibited.

However, nothing in this policy is intended to prohibit an officer from considering protected characteristics in combination with credible, timely and distinct information connecting a person or people of a specific characteristic to a specific unlawful incident, or to specific unlawful incidents, specific criminal patterns or specific schemes.
402.3.1 CALIFORNIA RELIGIOUS FREEDOM ACT
Members shall not collect information from a person based on religious belief, practice, affiliation, national origin or ethnicity unless permitted under state or federal law (Government Code § 8310.3).

Members shall not assist federal government authorities (Government Code § 8310.3):
(a) In compiling personal information about a person’s religious belief, practice, affiliation, national origin or ethnicity.

Published with permission by Palo Alto Police Department Bias-Based Policing - 2
(b) By investigating, enforcing or assisting with the investigation or enforcement of any requirement that a person register with the federal government based on religious belief, practice, or affiliation, or national origin or ethnicity. 402.4 MEMBER RESPONSIBILITIES
Every member of this [department/office] shall perform his/her duties in a fair and objective manner and is responsible for promptly reporting any suspected or known instances of bias-based policing to a supervisor. Members should, when reasonable to do so, intervene to prevent any biased- based actions by another member.
402.4.1 REASON FOR CONTACT
Officers contacting a person shall be prepared to articulate sufficient reason for the contact, independent of the protected characteristics of the individual.

To the extent that written documentation would otherwise be completed (e.g., arrest report, field interview (FI) card), the involved officer should include those facts giving rise to the contact, as applicable.

Except for required data-collection forms or methods, nothing in this policy shall require any officer to document a contact that would not otherwise require reporting. 402.5 SUPERVISOR RESPONSIBILITIES
Supervisors should monitor those individuals under their command for compliance with this policy and shall handle any alleged or observed violations in accordance with the Personnel Complaints Policy.
(a) Supervisors should discuss any issues with the involved officer and his/her supervisor in a timely manner.

1. Supervisors should document these discussions, in the prescribed manner. (b) Supervisors should refer to Policy 446, Field-Based Video Policy, for the conditions of reviewing associated body-worn camera and MAV video for biased-based complaint allegations.
(c) Supervisors shall initiate investigations of any actual or alleged violations of this policy. (d) Supervisors should take prompt and reasonable steps to address any retaliatory action taken against any member of this [department/office] who discloses information concerning bias-based policing.
402.6 TRAINING
Training on fair and objective policing and review of this policy should be conducted as directed by the Personnel and Training Unit.
(a) All sworn members of this [department/office] will be scheduled to attend Peace Officer Standards and Training (POST)-approved training on the subject of bias-based policing.

Published with permission by Palo Alto Police Department Bias-Based Policing - 3
(b) Pending participation in such POST-approved training and at all times, all members of this [department/office] are encouraged to familiarize themselves with and consider racial and cultural differences among members of this community. (c) Each sworn member of this [department/office] who received initial bias-based policing training will thereafter be required to complete an approved refresher course every five years, or sooner if deemed necessary, in order to keep current with changing racial, identity and cultural trends (Penal Code § 13519.4(i)). 402.7 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE
The Internal Affairs Unit Manager shall ensure that all data required by the California Department of Justice (DOJ) regarding complaints of racial bias against officers is collected and provided to the Records Manager for required reporting to the DOJ (Penal Code § 13012; Penal Code § 13020). See the Technical Services Division Policy.

Supervisors should ensure that data stop reports are provided to the Records Manager for required annual reporting to the DOJ (Government Code § 12525.5) (See Records Bureau Policy). 402.8 RACIAL IDENTITY PROFILING ACT (RIPA)
Beginning October 1, 2021, sworn department members shall collect and report data for all individuals detained or searched during a call for service or self-initiated activity, in accordance with the Racial and Identity Profiling Act (Government Code § 12525.5). When multiple officers conduct a stop, the officer with the highest level of engagement with the person shall collect the data elements and prepare the report. If multiple agencies are involved in a stop and the Palo Alto Police Department is the primary agency, the Palo Alto Police Officer shall collect the data elements and prepare the stop data report.

This data shall be collected through the department’s selected application that can be found on department-issued electronic equipment and should be submitted upon completion of the activity and unless prior approved, before the end of shift.

Supervisors are responsible for ensuring that shift officers complete their stop data records. Supervisors shall review and ensure that personal identifying information is not included in the RIPA information before approval. Approval of RIPA data shall be completed in most cases before the end of the shift.
402.8.1 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE The Custodian of Records or his/her designee shall ensure that all data required by the California Department of Justice (DOJ) regarding complaints of racial bias against officers is collected and provided to the DOJ as required for reporting (Penal Code § 13012; Penal Code §13020). 402.9 POLICY UPDATES
Updated: 9-7-21
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB Policy
378
Palo Alto Police Department
Policy Manual
Copyright Lexipol, LLC 2023/06/15, All Rights Reserved.

Published with permission by Palo Alto Police Department Public Safety Video Surveillance System - 1
Public Safety Video Surveillance System
378.1 PURPOSE AND SCOPE
This policy provides guidance for the placement and monitoring of [department/office] public safety video surveillance, as well as the storage and release of the captured images.

This policy only applies to overt, marked public safety video surveillance systems operated by the [Department/Office]. It does not apply to mobile audio/video systems, covert audio/video systems or any other image-capturing devices used by the [Department/Office]. 378.2 POLICY
The Palo Alto Police Department operates a public safety video surveillance system to complement its anti-crime strategy, to effectively allocate and deploy personnel, and to enhance public safety and security in public areas. Cameras may be placed in strategic locations throughout the City to detect and deter crime, to help safeguard against potential threats to the public, to help manage emergency response situations during natural and man-made disasters and to assist City officials in providing services to the community.

Video surveillance in public areas will be conducted in a legal and ethical manner while recognizing and protecting constitutional standards of privacy.
378.3 OPERATIONAL GUIDELINES
Only [department/office]-approved video surveillance equipment shall be utilized. Members authorized to monitor video surveillance equipment should only monitor public areas and public activities where no reasonable expectation of privacy exists. The Chief of Police or the authorized designee shall approve all proposed locations for the use of video surveillance technology and should consult with and be guided by legal counsel as necessary in making such determinations. 378.3.1 PLACEMENT AND MONITORING
Camera placement will be guided by the underlying purpose or strategy associated with the overall video surveillance plan. As appropriate, the Chief of Police should confer with other affected City divisions and designated community groups when evaluating camera placement. Environmental factors, including lighting, location of buildings, presence of vegetation, or other obstructions, should also be evaluated when determining placement.

The cameras shall only record video images and not sound. Recorded images may be used for a variety of purposes, including criminal investigations and monitoring of activity around high- value or high-threat areas. The public video surveillance system may be useful for the following purposes:
(a) To prevent, deter, and identify criminal activity.
(b) To target identified areas of gang and narcotics complaints or activity. (c) To respond to critical incidents.

Published with permission by Palo Alto Police Department Public Safety Video Surveillance System - 2
(d) To assist in identifying, apprehending, and prosecuting offenders. (e) To document officer and offender conduct during interactions to safeguard the rights of the public and officers.
(f) To augment resources in a cost-effective manner.
(g) To monitor pedestrian and vehicle traffic activity.

Images from each camera should be recorded in a manner consistent with the underlying purpose of the particular camera. Images should be transmitted to monitors installed in the Watch Commander’s office and the Communications Center. When activity warranting further investigation is reported or detected at any camera location, the available information should be provided to responding officers in a timely manner. The Watch Commander or trained personnel in the Communications Center are authorized to adjust the cameras to more effectively view a particular area for any legitimate public safety purpose.

The Chief of Police may authorize video feeds from the public safety video surveillance system to be forwarded to a specified location for monitoring by other than police personnel, such as allied government agencies, road or traffic crews, or fire or emergency operations personnel.

Unauthorized recording, viewing, reproduction, dissemination, or retention is prohibited. 378.3.2 CAMERA MARKINGS
All public areas monitored by public safety surveillance equipment shall be marked in a conspicuous manner with appropriate signs to inform the public that the area is under police surveillance. Signs should be well lit, placed appropriately and without obstruction to ensure visibility.
378.3.3 INTEGRATION WITH OTHER TECHNOLOGY
The [Department/Office] may elect to integrate its public safety video surveillance system with other technology to enhance available information. Systems such as gunshot detection, incident mapping, crime analysis, license plate recognition, facial recognition and other video-based analytical systems may be considered based upon availability and the nature of [department/ office] strategy.

The [Department/Office] should evaluate the availability and propriety of networking or otherwise collaborating with appropriate private sector entities and should evaluate whether the use of certain camera systems, such as pan-tilt-zoom systems and video enhancement or other analytical technology, requires additional safeguards.
378.4 VIDEO SUPERVISION
Supervisors should monitor video surveillance access and usage to ensure members are within [department/office] policy and applicable laws. Supervisors should ensure such use and access is appropriately documented.

Published with permission by Palo Alto Police Department Public Safety Video Surveillance System - 3
378.4.1 PROHIBITED ACTIVITY
Public safety video surveillance systems will not intentionally be used to invade the privacy of individuals or observe areas where a reasonable expectation of privacy exists.

Public safety video surveillance equipment shall not be used in an unequal or discriminatory manner and shall not target individuals or groups based solely on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability.

Video surveillance equipment shall not be used to harass, intimidate, or discriminate against any individual or group.
378.5 STORAGE AND RETENTION OF MEDIA
All downloaded media shall be stored in a secure area with access restricted to authorized persons. A recording needed as evidence shall be copied to a suitable medium and booked into evidence in accordance with established evidence procedures. All actions taken with respect to retention of media shall be appropriately documented.

The type of video surveillance technology employed and the manner in which recordings are used and stored will affect retention periods. The recordings should be stored and retained in accordance with the established records retention schedule and for a minimum of one year. Prior to destruction, written consent shall be obtained from the City Attorney. If recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved (Government Code § 34090.6).

Any recordings needed as evidence in a criminal or civil proceeding shall be copied to a suitable medium and booked into evidence in accordance with current evidence procedures. 378.5.1 EVIDENTIARY INTEGRITY
All downloaded and retained media shall be treated in the same manner as other evidence.

Media shall be accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, digital masking of innocent or uninvolved individuals to preserve anonymity, authenticity certificates and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
378.6 RELEASE OF VIDEO IMAGES
All recorded video images gathered by the public safety video surveillance equipment are for the official use of the Palo Alto Police Department.

Requests for recorded video images from the public or the media shall be processed in the same manner as requests for [department/office] public records.

Requests for recorded images from other law enforcement agencies shall be referred to the Watch Commander for release in accordance with a specific and legitimate law enforcement purpose.

Published with permission by Palo Alto Police Department Public Safety Video Surveillance System - 4
Recorded video images that are the subject of a court order or subpoena shall be processed in accordance with the established [department/office] subpoena process. 378.7 TRAINING
All [department/office] members authorized to operate or access public video surveillance systems shall receive appropriate training. Training should include guidance on the use of cameras, interaction with dispatch and patrol operations and a review regarding relevant policies and procedures, including this policy. Training should also address state and federal law related to the use of video surveillance equipment and privacy.
378.8 POLICY ISSUE DATE
Updated 1-25-19
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APPENDIX A: Organized Retail Theft Grant Program Scoring Panel Roster Name Title Organization / Agency
1 Ryan Allain Director Government Affairs, California Retailers Association
2 Chesa Boudin Executive Director Criminal Law & Justice Center – UC Berkeley School of Law
3 Michelle Brown Retired Chief Probation Officer San Bernardino County 4 Derek Casebeer Chief Deputy Sacramento County Probation Department
5 Tracie Cone Public Information Officer Board of State and Community Corrections
6 Jason Craven Officer CA Highway Patrol Organized Retail Crime Task Force & Sacramento County
Auto Theft Suppression Task Force
7 Jason Daughrity Retired CHP Captain Commander of Field Support Section 8 Sandra Dinong Associate Governmental Program
Analyst
Board of State and Community
Corrections
9 Evonne Garner Retired Deputy Director Board of State and Community Corrections
10 Mary Jolls Retired Deputy Director Board of State and Community Corrections
11 Nicole Kirkaldy Restorative Justice and Diversion
Program Director
Yolo County District Attorney's Office
12 Mercedes Morales Associate Governmental Program
Analyst
Board of State and Community
Corrections
13 Ryan Okimura Staff Services Manager I Board of State and Community Corrections
14 Nancy O’Malley Retired District Attorney Alameda County

15 Chelsea Paez Staff Services Manager I Board of State and Community Corrections
16 Bao Phan Associate Governmental Program
Analyst
Board of State and Community
Corrections
17 Rodney Rego Captain Elk Grove Police Department
18 Michelle Solorzano Sr. Project Manager City of El Monte 19 Ashley Taylor Associate Governmental Program
Analyst
Board of State and Community
Corrections
20 Eric Taylor Sheriff San Benito County

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APPENDIX B: Grantee Assurance for Non-Governmental Organizations The Organized Retail Theft Grant Program Request for Proposals (RFP) includes requirements that apply to non-governmental organizations (NGOs) 1 providing services with grant funds. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving funds. The RFP describes these requirements as follows:

Any non-governmental organization that receives Organized Retail Theft Grant Program Grant funds (as either a subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the Organized Retail Theft Grant Program grantee;
o Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee subcontractor fiscal agreement; • Be registered with the California Secretary of State’s Office, if applicable; • Have a valid Employer Identification Number (EIN) or Taxpayer ID (if sole proprietorship); • Have a valid business license, if applicable;
• Have no outstanding civil judgments or liens;
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and • Have a physical address within California. (An agent for service of process with a California address is insufficient.)

Completing the NGO Assurance (Following Page)

1. Provide the name of the Applicant Agency (the Grantee),

2. List all contracted parties (if known),

3. Check Yes or No to indicate if each contracted part meets the requirements

4. Sign and Submit to the BSCC

NOTE: If the name of the contracted party is unknown or if there will be no contracted parties. Write N/A in the “Name of Contracted Party” field and sign the document.

1 For the purposes of this RFP, NGOs include nonprofit and for-profit community-based organizations, faith-based organizations, evaluators (except government institutions such as universities), grant management companies, and any other non-governmental agency or individual.

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APPENDIX B: Grantee Assurance for Non-Governmental Organizations

Provide your agency name and in the table list information for all contracted parties.

Grantee:

*Grantees are required to update this list and submit it to BSCC any time a new third- party contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the RFP. The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER

STREET ADDRESS CITY STATE ZIP CODE

EMAIL ADDRESS

SIGNATURE DATE
X

Name of Contracted Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
DocuSign Envelope ID: C64DECB1-BFB9-4140-936E-2AAD0EF1FEBB

Palo Alto City CouncilDecember 4, 2023

Palo Alto City Council
December 4, 2023