2023 Council Priorities and Objectives Update
Calendar Q4 Update (October‐December)
Overall
The year‐end review of 2023 Council Objectives reveals an overall completion rate of 50% when considering the 72 Objectives, or about 72% of ether Completed or On Track with new Council direction, when discounting the six (6) Council directed objectives that were either Dropped or placed On Hold.
ECONOMIC RECOVERY & TRANSITION (ER&T)
ERBT a. Adopt a com
prehensive Economic Development Strategy
Lead Dept. CMO Steve Guagliardo
Status: Completed Estimated Completion: Q3
Project Description:
Adopt a comprehensive Economic Development Strategy that will provide foundational guiding principles and framework to inform, and guide continued wok to support and actively promote the City’s economic vitality.
Update:
On August 14, the City Council accepted and approved the comprehensive Economic Development Strategy prepared by Streetscape, the City’s consultant for the report. Streetsense was contracted to develop a market‐informed economic development strategy that will ensure Palo Alto's post‐COVID competitiveness by identifying impactful public sector interventions, policies and investments for which th
ere is both need and consensus for action. The report included three guiding principles and several recommendations for staff and partners throughout the community to enhance economic vibrancy.
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ERBT b. Implement or upgrade electronic plan review software without interruption to the permitting process (ERT 9)
Lead Dept. PDS Jessica Setiawan
Status: Completed Estimated Completion: Q4
Project Description:
Conduct a Request for Proposals (RFP) to secure a vendor to provide electronic plan review services that integrates with the City's Accela permitting system.
Update:
The Request for Proposals (RFP) was published on August 22, 2022, and vendor selection was concluded in Spring 2023. An extension for the current Electronic Plan Review software was granted until the end of 2023. TruePoint Solutions was awarded by the City Council on December 4, 2023, to continue implementing Di gEplan as the City's Electronic Plan Review software. The upcoming five‐ year contract is set to commence in January 2024, and no significant process changes are anticipated as part of the new contract.
ERBT c. Implement recommendations in Building and Permit Review Report conducted by the City Auditor
Lead Dept. PDS Sarah McRee
Status: Completed Estimated Completion: 2024
Project Description: In June 2022, an audit was completed on the permitting process in which the Office of the City Auditor identified fifteen recommendations and opportunities for improvement.
Planning and Development Services drafted action plans for each item for implementation of corrective actions.
Year 1 Milestones
Year 2 Milestones
Update:
Staff vacancies have delayed implementation of some audit recommendations, but progress has been made on most of these actions to implement the permit process. In summer 2023, the Planning and Development Services (PDS) released a new webpage to improve navigation for permit application submittal, published additional user guides and updated a pplication submittal checklists.
Various pilot initiatives have been implemented to facilitate more timely resolution of real‐time construction related issues, over the counter issuance of minor permits and restoration of in‐person or virtual appointments to test most efficient methods for application in‐take process. This effort is providing information that will be used to formalize new procedures and technological up grades and
improve application processing.
By Q4 staff will complete training on customer service expectations to enhance the customer experience and reduce complaints. Currently, PDS staff is available to the public in person at the development center Monday through Thursday and virtually ever y Friday. The audit includes several
recommendations with tiered target completion dates. The Policy and Services Committee reviewed the audit update in November; findings to be transmitted to the City Council in January 2024 to close out this phase of the implementation.
ERBT d. Begin stakeholder engagement and implementation of new business tax (Measure K) Lead Dept. ASD Christine Paras
Status: Completed Estimated Completion: Q4
Project Description:
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Measure K was passed by Palo Alto residents to establish a tax on businesses operating in the city.
The tax levies seven and one‐half cents per month for each square foot of space occupied by businesses larger than 10,000 square feet (excludes grocery stores).
Update:
The City Council adopted advisory spending guidelines indicating its intent to spend tax proceeds on train crossing and rail safety, affordable housing and unhoused services, and public safety services. In June 2023, Council approved the selection of a vendor for administration of the tax and Business Registry Certificate Program.
Staff has complete d several community engagement opportunities and information sessions were hosted through December. A utility bill mailer was sent to commercial customers in September 2023 and a reminder post card was sent to businesses in December 2023, sharing the implementation schedule and online resources available. The business tax filing and paym ent portal went live in October 2023. Payment of the 2023 (calendar year) Business Tax was due January 1, 2024, and the first quarterly (January ‐ March 2024) filing and payment is due April 1, 2024.
ERBT e. Begin implementation of next phase of parklet regulations to the community Lead Dept. PW/PDS/CMO/OOT
Status: Completed Estimated Completion: Q3
Project Description:
In order to support business operations during the pandemic, outdoor dining and retail were allowed to extend outdoors. A temporary parklet program within City rights‐of‐way was adopted by Council to facilitate economic recovery efforts and provide guidance on structure regulations. The next phase of the program formalizes the parklet pr ogram and creates a permanent ordinance.
Update:
The parklet program and permanent ordinance were completed on September 11, 2023. The next phase of this project is implementation of the parklet standards which involves rolling out the approved regulations to the parklet owners and transitioning parklets established during the covid emergency into compliance with the ongoing program.
Additionally, the City Council dir ected staff to work with the Architectural Review Board (ARB) to prepare a prototype parklet standard to encourage consistency in design and facilitate new parklets in the approved areas. The timeline to complete this portion of the assignment is Q3 2024.
ERBT f. Evaluate opportunities for New Parking Facilities in the University Ave Downtown and direct next steps (ERT 10)
Lead Dept. ASD Sonny Tong
Status: Completed Estimated Completion: Q4
Project Description:
Explore the development of parking facilities in the University Ave Downtown using parking in‐lieu fees; potentially in conjunction with an affordable housing project, as directed by the City Council December 6, 2021 (CMR #13633).
Update:
At its December 11, 2023 meeting, the Council reviewed opportunities for both affordable housing and new parking facilities in the University Ave Downtown and directed staff to resume work on a new parking structure in the downtown core. This structure is planned to be constructed on a City surface parking lot, previ ously this new facility was designed for the Hamilton/Waverley Lot D at 375 Hamilton Avenue. TStaff will resume this project in 2024.
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The Council also directed staff to pursue refined proposals for potential housing development on City surface parking lot on Lytton / Kipling Lot T at 450 Lytton Avenue, or elsewhere, with direction on key development goals. Staff is actively working on next steps to continue researching parking implications.
ERBT g. Align Business Improvement District (BID) priorities and investments to the Comprehensive Economic Development Strategy (ERT1)
Lead Dept. CMO Steve Guagliardo
Status: On Hold Estimated Completion: 2024
Project Description:
Work with the Chamber of Commerce and Palo Alto Downtown Business and Professional Association (PADBPA) on the FY 2023 program and transfer of BID management.
Update:
This item remains on hold pending discussion of desired use of funds by the BID with the different partners in the business community. Once resolved, Staff will resume work on this item. Staff anticipates working in partnership with the Chamber to re‐establish support for the BID, explore options for th e future of BID management, and re‐instituting the BID levy. It will take significant work to pursue those elements and the resumption of the BID is closely tied to other projects impacting Downtown, such as the University Avenue Streetscape project. On May 15, 2023 Council voted not to levy assessments agains t businesses within the Downtown Palo Alto Business Improvement District for FY2024 (CMR:2303‐1184).
ERBT h. Select consultant to conduct a study that informs the development of a permanent car‐free streets ordinance (ERT 6 & 7)
Lead Dept. OOT Ozzy Arce
Status: Completed Estimated Completion: Q3
Project Description:
Select a consultant to conduct an Alternatives Study to look at different street configurations, alternatives, and activations for California Avenue and Ramona Street. The study would also recommend a design strategy for the streets and explore whether the streets should remain closed or should open to vehicular traffic.
Update:
On November 6, 2023, the City Council directed staff to retain portions of California Avenue and Ramona Street as car‐free zones on a permanent basis, and as a part of that work, return to Council with a contract for consultant services to implement the direction. Staff fast‐tracked modifications to the consulta
nt scope of work to align with the direction, and was approved by Council at its December 18, 2023 meeting. Project kick‐off is expected in January 2024 and provisional part‐time staff are also expected to be on‐boarded to assist in facilitating this project in January 2024 to o.
Additional funding for this staffing will be considered as necessary during the FY 2024 Mid‐Year Budget Review.
ERBT i. Approve concept plan for University Ave streetscape and provide direction on capital project funding (ERT 5)
Lead Dept. PWD Holly Boyd
Status: On Track Estimated Completion: 2024
Project Description:
Complete data collection, develop concept alternatives, and prepare cost estimates, while implementing the community engagement strategy approved by Council in the consultant contract.
Update:
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Staff has completed data collection and field surveys, held focus group meetings, a community workshop, and an online survey to gather community needs and input to develop project alternatives.
Staff met with Council to review the preferred alternative in December 2023 and Council asked staff to return to the Retail Ad Hoc Commi ttee with draft alternatives that include variable sidewalks that are comparable to the existing parklet outdoor dining space with a range of costs. Staff is proceeding with this work in 2024 and aligning with the other Council referral regarding standard parklet program design for the ongoing parklet program.
ERBT j. Extend temporary closure for car‐free streets (ERT 6 & 7) Lead Dept. OOT Ozzy Arce
Status: Completed Estimated Completion: Q4
Project Description:
In the interim, as car‐free street study is underway, extend temporary closure for car‐free streets for California Avenue and Ramona Street.
Update:
At their November, 6, 2023 meeting, the City Council extended the City Manager’s authority to temporarily close portions of California Avenue and Ramona Street through December 31, 2024.
ERBT k. Provide direction on citywide retail zoning code changes including retail preservation and neighborhood commercial district specific regulations and CUP thresholds (ERT 4, 12, 13) Lead Dept. PDS Amy French
Status: On Track Estimated Completion: 2024
Project Description:
Council directed staff and the Planning and Transportation Commission (PTC) to evaluate and propose changes to enable Diverse Retail Uses in more retail sites, including food, medical, educational, financial, and professional office uses citywide or by district, and evaluate ways the City can curate a strong retail mix.
Update:
As part of the development of a comprehensive economic development strategy (ERT2), Streetsense conducted a retail market analysis and outlined retail best practices and recommendations. In addition to Streetsense, Michael Baker International consulting firm is also concluding its findings on retail preservation and commercial district‐level specific retail recommendations. Data gathering, including stakeholder interviews, are underway. As this work develops, next steps will include draft regulations for Planning and Transportation Commission (PTC) and Council review. At its August 14, 2023 meeting, Council expanded the scope of work for this project to include the creation of a Council ad hoc and discussion of near and midterm initiatives to enhance retail land use and hotel use. Additional meetings are planned before the PTC in Q1 and Council review and direction is anticipated in Q2 of calendar year 2024.
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CLIMATE CHANGE & THE NATURAL ENVIRONMENT (CC&NE)
CC&NE l. Implement Advanced Metering Infrastructure (AMI) through purchase of meters/equipment for installation (CCPA7)
Lead Dept. UTL Dave Yuan
Status: Behind Schedule Estimated Completion: 2025
Project Description:
The City of Palo Alto Utilities (CPAU) is upgrading the City’s utility metering system with electronic meters to utilize grid technology called Advanced Metering Infrastructure (AMI). AMI is becoming a standard in the utilities industry, enabling interval utility usage data and time‐of‐use rates for homes and businesses to the ben efit of electric, natural gas, and water utility customers. CPAU will replace old legacy electric meters with new advanced electric meters and retrofit existing water and gas meters with AMI radios, starting with residential meters.
Update:
The City has begun full deployment of residential AMI meters. Thus far, 10,000 of 75,000 electric, gas, and water AMI meters have been installed. Depending on commercial availability of meters and radio endpoints, CPAU will complete residential AMI deployment by end of 2024. Due to supply chain issues, the completion of el ectric commercial AMI meters has been moved out to mid‐2025.
Customers with AMI meters will be able to view their interval consumption pattern in the utilities customer portal MyCPAU and receive water leak alerts starting in Q1 2024.
The City is partnering with Utility Partners of America (UPA) to ex change electric meter with a new advanced electric meter and retrofit existing gas and water meters with AMI radios. Utilities staff are contacting customers directly by mail and email to notify them when their area is scheduled for AMI installation. Once on‐site, UPA will attempt to notify a resident by knocki ng on the front door or ringing the doorbell. If UPA cannot contact the customer in person, they will leave a door hanger to inform them about the status of meter installation.
CC&NE m. Approve consultant to update Bike and Pedestrian Transportation Plan Lead Dept. OOT Ozzy Arce
Status: Completed Estimated Completion: Q2
Project Description:
Approve the contract for consultant services to assist with the update of the City’s Bicycle and Pedestrian Transportation Plan, which was last updated in 2012.
Update:
The City Council approved the contract with the consultant Kittelson & Associates on June 19, 2023, and the project is anticipated to take 18‐24 months (summer 2023 through summer 2025). A full project status of the BPTP can be found in an information memo on the January 22, 2024 City Council
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Agenda. The project is currently in its first phase of community engagement to introduce the effort and present the schedule, plus begin establishing the project goals and vision. The project team visited the City’s PABAC, CSTSC, PTC, Rail Committee, and PRC is scheduled for January. The next phase includes the release of th e Existing Conditions Analyses that evaluates the bicycle level of traffic stress, major barriers, safety and collision data, and estimates existing and future walking and biking activity. This baseline information will help inform and shape the priority projects, programs, and policies found in the Plan Update document as well as the fu ture bicycle network. Additional rail crossing locations will be identified early in network development.
CC&NE n. Approve municipal code amendments for advancing S/CAP goals (specifically facilitate photovoltaic, energy storage system, electric vehicle charging station, and heat pump (water/furnace) installations) (CCPA1)
Lead Dept. PDS Amy French
Status: Completed Estimated Completion: Q3
Project Description:
Identify municipal code amendments that may impede installation of electrification systems and recommend changes after public review before the Utilities Advisory Commission (UAC) and Planning and Transportation Commission (PTC) and transmit recommendations to the City Council.
Update:
In response to PTC recommended ordinance changes in December 2022, additional research and recommendations pertaining to setbacks for presumptive compliance with the City’s noise ordinance, and the consolidation of a single ordinance, was reviewed in September 2023. At the time of this report, final recommendations were adopted by the Council in Oct ober 2023, and is therefore considered completed.
CC&NE o. Approve S/CAP Update and 3‐year workplan (CCPA4) Lead Dept. PWD Christine Luong
Status: Completed Estimated Completion: Q2
Project Description:
With the guidance of the S/CAP Ad Hoc Committee, finalize the updated S/CAP Goals and Key Actions and strategy for residential electrification in fall 2022 and bring to Council for acceptance, with expected Council adoption of the full S/CAP Update and CEQA document in spring 2023.
Update:
The Council meetings on September 27 and October 3, 2022, included comprehensive discussions on the S/CAP update and the S/CAP Ad Hoc Committee’s work and recommendations, including results of community engagement efforts to date. Council accepted the full set of the draft S/CAP Goals and Key Actions; approved multiple actions allowing the new Advanced Heat Pump Water Hea ter Pilot Program to commence; and adopted a new goal to achieve carbon neutrality by 2030. At its June 5, 2023, meeting, Council adopted the updated S/CAP, approved certification of the S/CAP under the California Environmental Quality Act and approved the S/CAP Three‐Year Work Plan. Staff are currently i
mplementing the S/CAP Three‐Year Work Plan.
CC&NE p. Begin first phase construction for grid modernization and consultant resources to plan for gas transition
Lead Dept. S/CAP
(UTL)
Jonathan Abendschein S/CAP (Tomm Marshall ‐electric)/Matt Zucca ‐ gas)
Status: Behind Schedule Estimated Completion: 2024
Project Description:
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The City’s planned grid modernization project includes the modernization of the systematic grid and incorporates the Goals and Key Actions from the Grid Modernization Study to prepare the grid for widespread electrification in support of the S/CAP goal of an 80 percent carbon reduction by 2030. A study is also planned to evaluate the fi nancial and infrastructure needs to manage the gas utility as gas sales decline.
Update:
The first phase of the Grid Modernization Study has concluded, it evaluated capacity requirements needed for electrification. Design for construction in the pilot neighborhood and the first Phase of modernization is in progress. Initial construction to prepare the area for construction is in progress.
The exact start date of major constructi on is dependent upon the acquisition of materials that have been impacted by high demand and supply chain shortages. Major construction is forecasted to start at the beginning of the second quarter of 2024. To gain efficiencies in construction, the fiber to the premises and the grid modernization project design and cons truction are being coordinated so that they can be constructed in parallel to minimize community disruption.
Staff is working to retain consulting services to develop a model of the gas system to analyze future gas infrastructure requirements and evaluate potential impacts of future modifications to the gas system. Staff has started to prepare an RFP to re tain consulting services and anticipates commencing work on the model development during the first half of 2024. A project manager has been assigned to the development of the RFP, but staff are still being identified for management of the gas conversion program.
CC&NE q. Install first 1,000 heat pump water heaters through the advanced pilot program and approve expanded full‐scale program
Lead Dept. S/CAP
(UTL/PW)
Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Launch the Advanced Heat Pump Water Heater Pilot Program approved by Council and achieve 1,000 heat pump water heater installations (if supported by demand) by the end of 2023. Develop and seek approval for an expanded water heater program.
Update:
The Pilot Program was officially launched in March of 2023. Interest has been very high, however staff turnover at the City and at both companies contracted with the City to operate the program made it difficult to process the high number of signups. All backlogs except the inspection backlog have been cleared as of Q4 and outreach has ra
mped up to generate more signups. As of December 7,2023 over 200 installations had been completed. Demand remains at 5‐15 new signups each week, but significantly higher demand is needed to result in 20 installations per week, the amount needed to reach it s goal of 1,000 water heater replacements each year. Staff engaged with the S/CAP Committee and Working Group on potential program improvements and has started a program improvement effort. Slower turnaround times for projects and communication gaps that early participants experienced have been largely resolved and staff intends to introduce additional improvements to en
hance the program, such as an emergency replacement program.
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CC&NE r. Approve advanced pilot program for whole residential home electrification by the end of 2023 (targeted areas)
Lead Dept. S/CAP
(UTL/PW)
Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
In parallel with the overall S/CAP process, the S/CAP Ad Hoc Committee and four working group teams will develop a strategy to advance residential electrification for Council’s approval and begin implementation of a pilot program in modernized neighborhoods in 2024.
Update:
This program is partially designed and can draw on provisions in existing contracts with program operators to provide various residential electrification services beyond just heat pump water heaters.
Council has also approved participation in the State’s GoGreen Home Financing Program. These features and others can be part of a pilot whole hom e electrification program, and this effort will also draw on program improvements identified for the Advanced Heat Pump Water Heater Pilot Program.
The design of this program is delayed in part to allow the improvement plan for the heat pump water heater pilot program to be further developed and implemented in case there are i mprovements that should be incorporated into a future whole home program as well.
CC&NE s. Approve commercial rooftop HVAC electrification advanced pilot program Lead Dept. UTL Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Continue to run existing pilot program to do a limited number of pilot projects with commercial kitchen electrification and electrification of commercial air conditioning (specifically rooftop packaged heating, ventilation, and air conditioning (HVAC) units). Design an advanced pilot program focused on rooftop HVAC meant to prove a scalable, high p articipation business model.
Update:
A business pilot program for electrification of commercial kitchens and heating, ventilation, and air conditioning (HVAC) units is currently underway and early projects are being evaluated. The results will be used to inform a future larger scale advanced pilot program for rooftop HVAC. Staff has researched and analyzed options to pr epare for an advanced pilot program. Staff intends to issue an RFP for an operator for the new program design, with additional Council approvals and program implementation in 2024.
CC&NE t. Accept Electric Vehicle Strategic Plan
Lead Dept. UTL/PWD Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Develop a strategic plan for the provision of electric vehicle (EV) charging infrastructure to support EV growth in Palo Alto. Define the City’s role and funding needs. Evaluate strategies for efficient electrification and EV charging to reduce grid impacts. Coordinate with the Reliability and Resiliency Strategic Plan on the el ectric grid impacts and benefits of EV charging and strategies to mitigate the impacts and take advantage of opportunities.
Update:
The Council approved Policy Guidelines for this study on June 5, 2023, as part of the 2023‐2025 S/CAP Work Plan and approved funding for the study as part of the FY 2024 budget on June 19, 2023. Staff discussed the scope of the study with the S/CAP Committee and W orking Group in August 2023 and released a consultant RFP soon after. Staff’s goal is to get the consulting contract approved by early
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2024. While the project is moving forward and making progress, development of an RFP and contract award is a multi‐month process. Council can expect to approve the EV Strategic Plan in 2024.
CC&NE u. Accept Reliability and Resiliency Strategic Plan Lead Dept. UTL Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Develop a strategic plan for the integration of new technologies such as distributed energy resources (solar, battery to grid, battery storage, and self‐forming grids), load management and control technologies, and advanced grid automation and protection into the City’s electric distribution system with the goal of improving electric grid r eliability and utility customer and neighborhood resiliency.
Coordinate with the EV Strategic Plan to identify the role of EV charging (including EV to grid and EV to home) in electric grid reliability and resiliency.
Update:
The Council approved Policy Guidelines for this study on June 5, 2023, as part of the 2023‐2025 S/CAP Work Plan and approved funding for the study as part of the FY 2024 budget on June 19, 2023. Staff presented a draft plan to the Utilities Advisory Commission (UAC) in December 2023. Th e UAC recommended it to Council for approval. Staff intends to seek Council acceptance of the plan in February 2024.
CC&NE v. Review preliminary draft S/CAP study discussing workplan resource needs and project funding opportunities
Lead Dept. UTL Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Complete an analysis of the funding needs for full scale implementation of the S/CAP Climate Action Goals and Key Actions, including identifying and estimating costs for additional emissions reductions to achieve the 80x30 goal. Identify potential funding sources.
Update:
The Council approved funding for the study as part of the FY 2024 Budget on June 19, 2023. Staff discussed the scope of the study with the S/CAP Committee and Working Group in August 2023 and released a consultant RFP soon after. A consulting contract is scheduled for Council review and approval on January 16, 2024 with work for review of a prelimi nary plan expected during calendar
year 2024.
CC&NE 2. Engage youth in implementation of climate change initiatives, objectives, and goals Lead Dept. PWD Christine Luong
Status: Completed Estimated Completion: 2024
Project Description:
At the October 3, 2022 Council meeting, Council expressed the need to engage youth more actively in sustainability and climate action initiatives. Engaging youth is a key component of S/CAP implementation.
Update:
Staff are engaging youth in several ways:
1. Staff invited a high school student to join the Sustainability and Climate Action Plan (S/CAP) Ad Hoc Working Group to provide a youth perspective on the City’s sustainability and climate action work.
The student is an active participant in the S/CAP Ad Hoc Working Group.
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2. On‐going discussions with leadership of the Palo Alto Student Climate Coalition (PASCC) on best ways to partner on sustainability and climate action. Staff and PASCC are working to initiate a Youth Climate Advisory Board in early 2024.
3. Staff initiated a “Climate Action & Youth Engagement” special project to devel op a strategy to engage youth in implementation of the S/CAP and its associated initiatives, and partner with Palo Alto Unified School District to develop a strategy to educate PAUSD students about the benefits of climate action and the various City programs supporting climate action. The Special Project is almost comple
te, and staff will be meeting with PAUSD staff to share ideas.
4. Youth outreach and engagement is a key component of both the electrification marketing plan and the overall sustainability and climate action communications strategy.
CC&NE 7. Discuss plans for commercial dewatering requirements Lead Dept. PWD Holly Boyd
Status: Dropped Estimated Completion: Q4
Project Description: Review impacts of new dewatering requirements and potentially make suggestions for improvements.
Update: This project was not selected by the Finance Committee to move forward. There were not enough commercial projects in construction since the new regulations took effect to provide a good data set.
CC&NE w. Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end of 2023, through Council’s JPA representation and any Council approvals involved.
Lead Dept. PWD Holly Boyd
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end of 2023, through Council’s JPA representation and any Council approvals involved.
Update:
Staff continues to work with the San Francisquito Creek Joint Powers Board (SFCJPA) member agencies to coordinate other Reach 2 projects with the Newell Road Bridge replacement project. The remaining Reach 2 projects (top of bank, creek‐widening, Pope‐Chaucer Bridge Replacement) are on hold pending creek model redesign based on re cent winter storm results. SFCJPA hired a consultant for a third‐party review of the hydraulic model for the Reach 2 project design work and is finalizing the report and determining next steps for alternatives.
CC&NE x. Secure funding and approve construction for the Newell Bridge replacement project; advocacy with State legislators educating on project funding needs (CHS10) Lead Dept. PWD Holly Boyd
Status: On Track Estimated Completion: 2024
Project Description:
Complete design and right‐of‐way acquisition, obtain regulatory permits, and seek programming of construction funding by Caltrans to allow construction to begin in calendar year 2024.
Update:
Staff received 100% design and cost estimates in March 2023 and submitted updated funding requests for approval to Caltrans for revised construction estimate, additional right‐of‐way compensation and to accelerate construction funding to Fiscal Year (FY) 2024 (from FY 2026).
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Regulatory permits for work in the creek are also required. A revised permit application for Newell Road Bridge and was submitted in August. The right‐of‐way appraisal and acquisition started in January 2023. Staff and consultants are working with the individual property owners to secure permanent and temporary easements. Right‐of‐way and per mitting is anticipated to be completed in 2024, with bidding of the project in early 2024 and construction to start in summer 2024. Fourth quarter activities include meeting with property owners to discuss the easement offers, finalizing agreements, coordinating with PG&E, and responding to questions from regulatory agencies for the right‐of‐way and per
mitting.
CC&NE 5. Determine next steps for sea level rise and adaptation plan Lead Dept. PWD Julie Weiss
Status: On Hold Estimated Completion: 2024
Project Description:
Determine next steps for Sea Level Rise Adaptation Plan pending memo anticipated from United States Army Corp of Engineers (USACE) explaining plans and timeline for shoreline levee improvements.
Update:
The USACE sent a memo in Q2 explaining the results of its Feasibility Study. Valley Water sent a letter to USACE with combined feedback and requests for additional clarifications from Valley Water, Palo Alto, Mountain View, Valley Water and CalTrans. The USACE response has not yet been received, but is antici pated in the first quarter of 2024. The USACE study may influence the direction of Palo Alto’s Sea Level Rise Adaptation Plan. In addition, in late 2023, new state legislation–SB272 Sea Level Rise:
Planning and Adaptation was passed which may also significantly influence the direction and scope of Palo Alto’s Sea Level Rise A daptation Plan development. SB272 requires a Bay Area regional sea level rise adaptation plan and harmonized sub‐regional plans. Subregions and required plan components will be identified by the Bay Conservation and Development Commission by the end of 2024.
Staff is working to continue progress where it can fo r sea level rise planning. Staff met with several City departments during summer and fall for feedback on sea level rise and shallow groundwater mapping tools for staff planning use. Staff anticipates that this feedback will be incorporated into the City’s suite of online GIS maps in Q1 2024. A City con tract with AECOM was extended to accommodate work anticipated through the mid 2027. Staff is working to identify other areas where progress can be made in light of the pending USACE study and new SB272 legislation.
CC&NE y. Approve operations and maintenance agreements with Valley Water purified water facility at LATP Area B (CCPA3)
Lead Dept. PWD Karin North
Status: On Track Estimated Completion: 2024
Project Description:
In partnership with Valley Water, discuss the project at a Council study session, and negotiate agreements between the City and Valley Water necessary for the project to proceed.
Update:
The purpose of the project is to increase water reused from the Regional Water Quality Control Plant by working with Valley Water to purify the water in a future Regional Purified Water Project that is proposed to be located at the Former Los Altos Treatment Plant location. On April 10, 2023, Council approved the Funding Agr
eement with Valley Water for reimbursement of costs incurred in support of the Regional Purified Water Project. In June 2023, Valley Water and Palo Alto’s Joint Recycled Water Committee met to discuss updates on recycled water and purified water projects within Santa Clara County.
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Staff returned to Council on November 6, 2023 for a closed session to discuss lease terms and will return to Council in 2024 with draft lease agreements and draft operations and maintenance terms.
The development of new agreements is taking longer than anticipated as staff continues to negotiate agreements. The operations and maintenance agreements are als o dependent on information from the Regional Water Quality Control Board regarding discharge requirements, and the state expects to release that information in 2024.
CC&NE z. Adopt appropriate changes to the revised Tree Protection Ordinance Lead Dept. PWD Peter Gollinger
Status: Completed Estimated Completion: 2024
Project Description:
Consider potential improvements to the revised Tree Protection Ordinance as directed by Council at its adoption, with review by Planning and Transportation Commission (PTC) and Parks and Recreation Commission (PRC) before Council consideration.
Update:
On June 19, 2023, Council held a study session reviewing the implementation of the revised Tree Protection Ordinance to date. Staff is evaluating feedback from recent PTC and PRC study sessions and will bring potential improvements to the tree ordinance to Council in January of 2024. The potential improvements to the ordinan ce were ready for Council consideration in December 2023 but were moved to 2024 due to constrained Council agendas in December.
CC&NE 4. Initiate zoning changes consistent with the Comprehensive Plan regarding creek corridor setbacks
Lead Dept. PDS Clare Campbell
Status: Completed Estimated Completion: Q2
Project Description: Council directed staff to prepare an amendment to Title 18 to implement Comprehensive Plan Programs N3.3.1 and N3.3.2. These programs would explore a 150’ setback along natural creeks in open space and rural areas west of Foothill Expressway with some exceptions and provide a border of native riparian vegetation at leas t 30’ along the creek bank. This project will also include stakeholder involvement to establish appropriate setback requirements that reflect the varying natural and channelized conditions along creeks east of Foothill Expressway.
Update:
Staff has engaged a consultant to begin work in January with an anticipated completion before the end of FY 2024.
CC&NE 6. Initiate evaluation of strategies to protect natural habitats such as bird safe glass, wildlife protection from light pollution, etc
Lead Dept. PDS Rachael Tanner
Status: Completed Estimated Completion: Q2
Project Description:
Strengthen and extend protections to local and migrating birds with changes to bird‐safe glass in new development and reduce nighttime light pollution with updated standards intended to improve wildlife habitat conditions.
Update:
Staff has initiated work and is beginning the community outreach and information gathering phase; updated standards to be reviewed by the PTC and ARB before presenting an ordinance to Council in 2024.
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HOUSING FOR SOCIAL & ECONOMIC BALANCE (HS&EB)
HS&EB aa. Approve access to rental units by establishing security deposit limits Lead Dept. PDS Clare Campbell
Status: Completed Estimated Completion: Q2
Project Description:
Prepare an ordinance to establish a security deposit limit at 1.5 times the monthly rent.
Update:
Council completed 2nd reading of Ordinance 5589 June 19, 2023.
HS&EB bb. Provide protections to renters by considering expansion of the just cause eviction ordinance (HSEB16)
Lead Dept. PDS Rebecca Atkinson
Status: Completed Estimated Completion: Q3
Project Description:
Prepare an ordinance to amend just cause eviction regulations to include properties built within the last 15 years, excluding units occupied less than a year or single‐family homes not owned by a corporation or renters who live in a duplex when one unit is owner occupied.
Update:
Ordinance 5589 came into effect July 20, 2023, to extend just cause eviction protections to more rental units in Palo Alto than what were currently covered by State law, namely by extending protections to properties receiving a certificate of occupancy within the last 15 years. City Council took action on August 7, 2 023, to extend eviction protections to more rental units by reducing the minimum time period required for renters to qualify for just cause eviction protections.
HS&EB cc. Implement a rental registry to inform future renter protection policies (HSEB15) Lead Dept. PDS Rebecca Atkinson
Status: Completed Estimated Completion: Q4
Project Description:
Begin discussion with Policy and Services Committee to expand, redesign, and recommend an implementation strategy for an updated rental survey including, proposed fees, resources, and a timeline.
Update:
On September 13, 2022, the Policy and Services Committee was presented with recommendations to expand, redesign, and recommend an implementation strategy for an updated rental survey including proposed fees, resources, and timeline.
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In February 2023, the City released a Request for Proposals (RFP) for Rental Registry Program software solutions and professional services. Subsequently, the City received proposals and is currently in the evaluation and selection process.
In May 2023, both the Human Relations Commission (HRC) and the Planning & Transportation Commission (PTC) provided reco mmendations on the Rental Registry Program and draft Ordinance.
The City Council Housing Ad Hoc Committee reviewed the draft program on August 31, 2023.
On November 27, 2023, City Council held a public hearing on the Residential Rental Registry Program ordinance that adds a new PAMC Chapter 9.65 to e stablish the program. City Council approved the first reading of the ordinance and a second reading of the ordinance occurred on December 18, 2023.
HS&EB dd. Expand housing opportunities through the initiation of a Downtown Housing Plan:
approval of project funding and a consultant contract (HSEB10) Lead Dept. PDS Clare Campbell
Status: On Track Estimated Completion: 2024
Project Description:
Council to consider accepting an $800K grant from Metropolitan Transportation Commission (MTC) to develop a downtown housing master plan intended to spur greater housing production in proximity to fixed transit centers.
Update:
In April 2022 Council authorized the City Manager to accept an $800K grant from Metropolitan Transportation Commission (MTC) to develop a downtown housing master plan intended to spur greater housing production in proximity to fixed transit centers. Council also initiated a planning process, directing staff to identify goals for a Downtown Housing Pl an.
An RFP was re‐released in February 2023 and a consultant has been identified. The consultant contract award was expected to be presented to Council in Fall 2023. This project has been delayed one quarter due to insufficient responses to the initial RFP and recognition that additional f unds may be required to initiate the assignment. In addition, PDS staffing resources were impacted with a recent vacancy causing a slow‐down in progress on task.
A contract is expected to be acted upon by the City Council in January 2024.
HS&EB ee. Advance local and state housing interests through an HCD‐compliant Housing Element (HSEB5)
Lead Dept. PDS Jonathan Lait
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Prepare for Council adoption and California Department of Housing and Community Development (HCD) certification of an updated housing element that advances the City’s housing policy interests, meets applicable state housing requirements, and demonstrates compliance with the City’s regional housing needs assessment. The Housing Element will incorporate prior Council direction on other housing topics, including outstandi
ng items from the 2018/2019 Housing Work Plan and recent renter protection policy initiatives adopted by the City Council. The Housing Element will include an implementation schedule to complete various policies over the next eight‐year housing cycle.
Update:
The draft Housing Element was adopted by Council on May 8, 2023 and submitted to HCD for a 60‐ day review.
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The City received comments back from the State Housing and Community Development department on August 4, 2023. HCD has identified a number of topics that require further attention and refinement. Staff is reviewing the letter and is making adjustments to the housing sites inventory, refinements to programs and providing additional i nformation requested by HCD. It is anticipated a joint City Council / Planning and Transportation Commission will review housing element revisions in Q1 2024.
HS&EB ff. Advance vision for North Ventura Coordinated Area by adopting a coordinated area plan (HSEB4)
Lead Dept. PDS Clare Campbell
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Create a coordinated area plan for North Ventura to facilitate development of a walkable, mixed‐use neighborhood with multifamily housing, commercial services, and well‐defined connections to transit, bicycle, and pedestrian facilities.
Update:
Staff conducted study sessions with the PTC and Architectural Review Board (ARB) to review the draft NVCAP in early June. Staff plans for an additional study session with the ARB late summer. Following this, the CEQA document will be finalized and released for public comment early Fall. Council certification of the CE QA document and Plan adoption is targeted for December 2023. The NVCAP document is based on latest Council direction and does not take into consideration any future action the City Council may take with respect to the Development Agreement application for 340 Portage. If alignment between a future action on the DA and NVCAP is desired, addi tional consultant funding would be required and the estimated completion date would adjust to Q2 2024.
Staffing vacancies and contract negotiations with the primary consultant have delayed completion of the plan document and environmental review. A contract extension is anticipated to be sent to the Council in Q1 with project comple
tion now scheduled for the end of Q3 2024.
HS&EB gg. Create new affordable housing opportunities through funding such as a housing land trust, in particular, CalCHA
Lead Dept. PDS Clare Campbell
Status: On Hold Estimated Completion: 2024
Project Description:
Create new affordable housing opportunities through funding such as a housing land trust, in particular, California Community Housing Agency (CalCHA).
Update:
This task has not been resourced due to staff vacancies and other competing Council priority policy assignments.
HS&EB hh. Explore opportunities to regulate short term‐rentals with Council committee Lead Dept. PDS Clare Campbell
Status: On Hold Estimated Completion: 2024
Project Description:
Explore opportunities to regulate short term‐rentals with Council committee.
Update:
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This task has not been resourced due to staff vacancies and other competing policy assignments. Per Council direction, staff will revisit funding opportunities for this item during the FY 2024 Budget midyear review.
HS&EB 8. Construct preliminary schedule for starting new coordinated area plans (CAPs) for San Antonio Road, California Ave, Downtown, and El Camino Real Lead Dept. PDS Jonathan Lait
Status: Not Started Estimated Completion: 2024
Project Description:
Development of a preliminary schedule for a CAP for San Antonio is a priority. Other CAP areas are of interest for Quarter 4 but currently area a lower priority.
Update:
This task was deferred to the City Council’s 2024 Priorities and objectives discussion where staff will identify a tentative project schedule to initiate Council‐directed coordinated area plans. However, there has been preliminary progress on this project. Staff is working with city planning students from Cal Poly, San Luis Obispo to develop a conc ept plan for the San Antonio Corridor area. A concept plan will help guide future development in the study area and address the need for resident‐serving land uses such as parks and access to neighborhood schools, transportation solutions, and more. The boundaries of the corridor include San Antonio Road from U.S. Hi ghway 101 to Alma Street.
HS&EB ii. Codify permanent standards related to the City local SB9 implementation ordinance (HSEB 14)
Lead Dept. PDS Amy French
Status: Completed Estimated Completion: Q2
Project Description:
Prepare an ordinance to codify interim SB‐9 requirements into the local zoning regulations.
Update:
The City Council approved this ordinance for second reading on June 12, 2023.
HS&EB jj. Approve adjusted Accessory Dwelling Unit (ADU) regulations to facilitate production and meet HCD requirements (HSEB9)
Lead Dept. PDS Garrett Sauls
Status: Completed Estimated Completion: Q2
Project Description:
Adopt an Ordinance That Changes Palo Alto Municipal Code Chapters 18.04, 18.09, 18.10, 18.12, and
18.40 related to Accessory Dwelling Units and Accessory Structures. Environmental Assessment:
Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 1 5301, 15302 and 15305.
Update:
Council approved Ordinance 5585 on May 15, 2023 with the second reading on June 5, 2023. The Ordinance is now in effect.
HS&EB kk. Respond to various Grand Jury recommendations related to Housing (HSEB 6, 17, 24) Lead Dept. PDS Clare Campbell
Status: Behind Schedule Estimated Completion: 2024
Project Description:
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Recommendation 3. Submit a recommended communication strategy to the City Council to increase community support for affordable housing.
Recommendation 4. Update format of future comprehensive plan and housing element annual reports; conduct a ‘lessons learned’ analysis of the NVCAP process.
Recommendation 12b. requires further analysis and outreach to discuss with Santa Clara C ounty the possibility of entering a memorandum of understanding to leverage Measure A funds.
Update:
Staff vacancies and competing priorities have resulted in a delay completing the Grand Jury recommendations; one recommendation requires completion of the NVCAP process before this task can be completed, potentially extending this task to 2024 Q3. Staff is not aware of any legal deadlines impacted by extending and will engage the City Council Housing Ad Hoc on the remaining ou tstanding recommendations; 3, 4, and 12b in Q1 2024.
HS&EB ll. Refine implementation of City’s SB9 objective development and urban lot split standards (HSEB 14)
Lead Dept. PDS Amy French
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Prepare a resolution that updates the City’s objective standards related to SB‐9 development and lot split standards. This project is distinguished from the ordinance task in HS&EB ii, which as an ordinance the made code changes to reflect changes in state law whereas this task refines specific, objective dev elopment standards. These changes will be reviewed by Council as a resolution as opposed to an ordinance.
Update:
Staff presented to the ARB and to the Planning and Transportation Commission the project and received feedback on the program. Outreach to architect and neighborhood groups has been conducted. The ARB reviewed the standards over three meetings in the spring of 2022 and again over three meetings in the fall and continue d the item to December 21, 2023 for further discussion and refinement. This additional work has pushed the completion timeline out one quarter with project completion anticipated in Q1 2024.
HS&EB mm. Adopt an ordinance amending the development standards for Stanford‐owned housing opportunity sites
Lead Dept. PDS Amy French
Status: Completed Estimated Completion: Q4
Project Description:
Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B Update:
The City Council adopted the ordinance changes on December 18, 2023.
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HS&EB nn. Rezone carryover housing opportunity sites for by‐right development when developed with 20% lower income affordable housing units
Lead Dept. PDS Amy French
Status: Completed Estimated Completion: 2024
Project Description:
Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B Update:
The PTC reviewed revised standards in December and City Council will consider this on the Consent Calendar in January 2024.
HS&EB oo. Adopt an ordinance to implement revised development standards for certain properties located in the GM/ROLM to allow for densities up to 90 units/acre Lead Dept. PDS Amy French
Status: Completed Estimated Completion: Q4
Project Description:
Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B Update:
The City Council adopted the ordinance changes on December 18, 2023.
HS&EB 9. Evaluate RHNA housing allocation and encourage housing production that reflects the needs of the community
Lead Dept. PDS Jonathan Lait
Status: Completed Estimated Completion: Q3
Project Description:
This work item is merged with HS&EB ee related to the adoption of a certified the Housing Element.
The Housing Element is the City’s policy document that distributes RHNA allocation throughout the City in a manner that reflects the Council’s future housing production and goals for the community.
Update:
The draft Housing Element was adopted by Council on May 8, 2023 and submitted to HCD for a 60‐ day review.
The City received comments back from the State Housing and Community Development department on August 4, 2023. HCD has identified a number of topics that require further attention and refinement. Staff is reviewing the letter and is making adjustments to the housing sites inventory, refinements to programs and providing additional information requested by HCD. It is anti cipated the PTC will review housing element revisions in December or January 2024, followed by Council review in Q1 2024. Recognizing that the work involved with this topic will continue ongoing, staff anticipates identifying an appropriate new objective for 2024.
HS&EB 10. Establish an ad hoc committee on housing to review housing policies Lead Dept. PDS Jonathan Lait
Status: Completed Estimated Completion: Q2
Project Description:
The Housing Ad Hoc, consisting of Vice Mayor Stone and Councilmember Lauing, meet with staff with the intent to advance the City Council’s goal related to Housing for Social and Economic balance; to explore opportunities to expand housing production; and provide guidance on ongoing housing‐ related policy work and ini tiatives.
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Update:
The Housing Ad Hoc has met several times discussing the Housing Element with staff and held a meeting to receive initial public comment on the rental registry program. Additional meetings are anticipated to further conversations on the Housing Element, explore opportunities for additional affordable housing funding and provide feedback to staff on the va rious housing‐related Council priorities.
HS&EB pp. Begin construction in partnership with LifeMoves for Palo Alto Homekey project to provide transitional housing and services for unhoused residents (HSEB13) Lead Dept. CMO Melissa McDonough
Status: Completed Estimated Completion: Q3
Project Description:
In collaboration with the City’s partner for its Project HomeKey application, negotiate and reach agreement on an operating agreement and/or lease agreement to memorialize the partnership and operating and financial terms and begin construction.
Update:
Homekey Palo Alto project groundbreaking ceremony occurred on October 31, 2023. Site activities and construction will continue throughout calendar year 2024 with expected completion in the first quarter of calendar year 2025.
HS&EB qq. Develop a citywide strategy to connect unhoused residents to housing and services Lead Dept. CMO Melissa McDonough
Status: On Hold Estimated Completion: 2024
Project Description:
Develop a citywide strategy to connect unhoused residents to housing and services Update:
Staff continues to document and better understand the City's role and opportunities for connecting unhoused residents to housing and services. Connecting unhoused residents to services is managed through a “Continuum of Care” (CoC). This is required by the United States Department of Housing and Urban Development (HUD) to support efforts to end homeles sness and provide housing and services for homeless individuals, families, and youth. The recognized CoC for Palo Alto is through Santa Clara County. The City has contracted with a nonprofit, as a pilot program, to provide two dedicated outreach workers, operating within the CoC. In October, the workers started e ngaging with unhoused individuals where they are at in Palo Alto, to build trust, increase awareness of services and resources, improve neighbor relations, act as a resource to local businesses and, when feasible, connect them with support services including shelter, housing, government benefits, mental health, substance abuse treatment, or employment traini ng among other needs. In addition, per Council direction at its December 4 meeting, staff will be exploring expanding the footprint of Safe Parking at the Geng Road site and exploring clearer data on the population and condition of unhoused in Palo Alto.
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COMMUNITY HEALTH & SAFETY (CH&S)
CH&S rr. Complete reopening libraries to budgeted level (remains below pre‐pandemic levels) (CHS5)
Lead Dept. LIB Gayathri Kanth
Status: On Track Estimated Completion: 2024
Project Description:
Further open libraries to include weekend and additional open days in alignment with service levels authorized as part of the annual budget, including events.
Update:
In response to Council’s FY 2023 Budget Adoption, the Library expanded hours, both Mitchell Park and the Rinconada Library to six days a week; and the Children’s, Downtown and College Terrace Libraries opened four days a week. On June 19, 2023, the City Council adopted the FY 2024 Budget to restore and in
crease beyond pre‐pandemic levels additional hours to the Library. The library opened College Terrace and Downtown Libraries on Tuesdays on October 3. These branches will be open on Tuesdays from 10 a.m. to 6 p.m., restoring pre‐pandemic hours at Downtown and extending hours beyond pre‐pandemic levels at College Terrace. Mit chell Park opened seven days (M‐T 10‐9, F‐S 10‐6) on November 27, restoring pre‐pandemic hours.
Library Branch Current Hours Budgeted Hours
College Terrace & Downtown Library 5 days/week 5 days/week Children's Library 4 days/week 6 days/week
Mitchell Park 7 days/week 7 days/week
Rinconada Libraries 6 days/week 7 days/week
The Library is working with the Human Resources Department to fill 9 full time and .6 FTE part time vacancies and move forward with the expansion of the Rinconada and Children’s library hours. It is anticipated that all vacancies will be filled by Q2 2024.
CH&S ss. Approval of multi‐year agreement for provisions of animal shelter services (CHS1) Lead Dept. CSD Kristen O’Kane
Status: Completed Estimated Completion: 2024
Project Description:
In collaboration with the City’s current service provider Pets in Need (PIN), work to review services, infrastructure needs, and determine next steps such as contract negotiations and approvals. On February 14, 2022, Council directed staff to proceed with negotiating a long‐term contract with Pets in Need for animal services.
Update:
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In collaboration with the City’s current service provider Pets in Need (PIN), work to develop a new Agreement that clearly identifies the level of service to be provided and City’s commitment for shelter improvements. On August 14, 2023, Council approved a term sheet with direction to staff to develop a new agreement. A draf t Agreement is currently being reviewed and finalized and will be included for Council review in early 2024.
CH&S tt. Expand and enhance community special events with focus on inclusion (linked to activities in ERT)
Lead Dept. CSD Kristen O’Kane
Status: Completed Estimated Completion: Q4
Project Description:
Provide support to reinvigorate Community Services Department’s current special events and propose new events particularly along California Ave and University Ave to support economic development in those areas. Provide more opportunities for residents to engage and gather, promoting a healthy community.
Update:
The City Council approved a new position in FY 2024 to focus on special events and marketing in FY 2024 Adopted Budget, the position was opened for recruitment in September. In the meantime, special events continue to be planned and implemented throughout the year. The Department and City continue to support o rganizations that celebrate diverse cultures through community events.
Examples include, supporting the United Nations Association Film Festival, Lunar New Year, and a community event for Chinese immigrant families to connect with others and local resources. The Department has hired the Special Events Coordinator and will be developing a plan and fra mework in the new year.
CH&S uu. Approve agreement with PAUSD on long‐term use of the Cubberley property (CHS2) Lead Dept. CSD Kristen O’Kane
Status: On Track Estimated Completion: 2024
Project Description:
Define next steps regarding long‐term use of the Cubberley Community Center, specifically the City‐ owned portion.
Update:
Updates on next steps regarding use of the Cubberley Community Center include communication with PAUSD on potential land acquisition and other options for the Cubberley site. A council study session was held on May 15, 2023, to discuss a letter from the PAUSD Board inviting the City to submit proposals to acquir e additional land at Cubberley. Staff will be recommending that the Council provide direction on next steps at the Council meeting on October 16, 2023. A Contract for asbestos and mold remediation has been awarded and work to be scheduled shortly. Lead paint and interior painting bids are under review and th e work is anticipated to take place in November. Lastly, the floor repair scope of work will be going out to bid next.
Active negotiations on a potential purchase/lease transaction are underway between a Council‐ appointed Ad Hoc committee and representatives of PAUSD.
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CH&S vv. Evaluate Recreation Wellness Center Feasibility (CHS14) Lead Dept. CSD Kristen O’Kane
Status: On Track Estimated Completion: 2024
Project Description:
Council directed staff and the Parks and Recreation Commission to conduct public outreach on a new gym, including location, siting, gym features, cost estimates, funding timeline, demand assessment and prioritization of projects, and to investigate fundraising.
Update:
The Parks and Recreation Commission Ad Hoc Committee and staff held a community meeting on March 7, 2023, followed by a community survey. The next community meeting to gain input on preferred location is scheduled for January 17, 2024. Staff will then return to the City Council with a proposal and next steps.
CH&S 11. Evaluate increasing HSRAP funding during the FY 2024 budget process Lead Dept. CSD Minka Van Der Zwaag
Status: Completed Estimated Completion: Q3
Project Description:
The Human Services Resource Allocation Process (HSRAP) provides grant funding on a 2‐year cycle to social service providers in Palo Alto. Staff were asked to evaluate an increase in funding and proposed an additional $50,000 in the FY24 Proposed Budget.
Update:
The City Council approved an additional $200,000 in funding for HSRAP grantees in the FY 2024 Adopted Budget. The Human Relations Commission made funding allocations recommendations for the additional amount which staff brought to the Council in September 2023 for approval. The Council approved the HRC’s proposed funding allocations and allotted an a dditional $45.000 for Ada’s Café.
CH&S 12. Facilitate a location for La Comida in North Palo Alto Lead Dept. CMO Ed Shikada
Status: On Track Estimated Completion: 2024
Project Description:
La Comida is a nonprofit organization focused on senior nutrition; it provides hot lunch meals to seniors in Palo Alto. La Comida had previously provided services at the Avenidas Senior Center on Bryant St, but after building renovations, the dining space was significantly reduced making operations infeasible. Council would li ke to facilitate a permanent location in North Palo Alto for ongoing senior lunch services.
Update:
In the interim Avenidas has set up a temporary structure in its parking lot to accommodate up to 65 seniors for lunch. Alternative locations are currently being explored, though ADA constraints and facility availability are among the challenges with existing options. La Comida has secured a temporary indoor location at First Methodist Church during th e winter months.
CH&S 13. Increase support and funding for youth mental health Lead Dept. CSD Kristen O’Kane
Status: On Hold Estimated Completion: 2024
Project Description:
Staff included $100,000 in CSD’s FY24 Proposed Budget to support youth mental health, however; the City Council chose not to include funding until a plan is in place.
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Update:
Per Council direction, staff will develop a plan to increase support and funding for youth mental health before requesting additional funding during the FY 2024 Midyear process. Staff gained valuable insight from community mental health partners and will submit a proposal during the Mid‐ Year Budget process in support of youth me ntal health.
CH&S ww. Support visible police presence by ensuring stable staffing (recruiting and retention) through hiring ahead program (CHS6)
Lead Dept. PD Andrew Binder
Status: On Hold Estimated Completion: 2024
Project Description:
As authorized by Council as part of the FY 2022 Mid‐Year Budget review, maintain a pipeline of recruits for police officer staffing including up to an additional five officers via a hire‐ahead program.
Update:
Currently, the Police Department has 10 Full Time Equivalent (FTE) Police Officer positions that are vacant. Once the vacancies are filled, the next priority will be on the hire‐ahead program for the recruitment of an additional five officers. Currently, there are 2 officers in the field training program, 1 recruit in the police academy, 6 candi dates in active recruitment, and 2 recruits to start the academy in February 2024. This objective will not be completed in 2023 due to recruitment challenges across the profession and we are not at staffing levels to enable the hire ahead program.
The hire‐ahead positions were not res ourced, only authorized. No impact to salary savings.
CH&S xx. Support a diverse community through extension of the Psychiatric Emergency Response Team (PERT) program services to the community through affirmation of continued City financial support
Lead Dept. PD Eric Jensen & April Wagner
Status: Completed Estimated Completion: Q2
Project Description:
Provide funding for two PERT Mental Health Clinicians through Santa Clara County Behavioral Health Services to allow for 7‐day per week PERT Team coverage.
Update:
Two PERT Mental Health Clinicians offset by Stanford University Medical Center (SUMC) funds approved as part of 6.19.23 budget adoption. The PERT MOA with Santa Clara County has been approved by the Palo Alto City Council and Santa Clara County Board of Supervisors. Any further adjustments to the financing of this activity will be co ordinated through the annual budget process.
CH&S yy. Update without interruption 911 dispatch system (CAD provider) once selected through procurement process (CHS4)
Lead Dept. PD Nicole Frazier
Status: Behind Schedule Estimated Completion: 2024
Project Description:
The Police Department is working with its consortium partners (Mountain View and Los Altos) to identify a new CAD system to replace the legacy system version. Staff will return to Council with a recommendation for purchasing a new CAD system.
Update:
The multi‐agency RFP, led by the City of Los Altos, for the replacement of the 911 dispatch system was completed in October 2023. Three proposals were received (CentralSquare, Sun Ridge Systems, and Tyler Technologies) and system demos were scheduled for December 2023 and January 2024.
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Staff will return to Council with a recommendation for purchasing a new CAD system in mid to late 2024.
CH&S zz. Begin construction of the Gas Main Replacement Project 24B Lead Dept. UTL Dean Batchelor
Status: Completed Estimated Completion: 2024
Project Description:
The project will abandon 1.3 miles of pre‐1955 carbon steel pipelines and 2.1 miles of Polyvinyl chloride pipelines with replacement of equivalent measurements of pipeline in 2”, 4” or 6” diameter Polyethylene pipe. Currently, PVC pipe material is listed as the #1 DIMP risk due to the nature of th e pipeline’s brittleness, potential of glued joints drying out, and the high probability of excavation damage. The area of the project reaches Geng Road, Town and Country Village (will be done during summer session of Paly High), and University Avenue from Highway 101 to Webster Street and surrounding streets.
Update:
Council approved contract with Daleo, Inc. and is anticipated to start construction on January 29, 2024 with completion anticipated in May 02, 2025.
CH&S aaa. Approve updated Local Hazard Mitigation Plan and Community Wildfire Protection Plan (CHS15)
Lead Dept. OES Ken Dueker
Status: Behind Schedule Estimated Completion: 2024
Project Description:
OES will be coordinating with the County on updates to emergency plans, including the Palo Alto Local Hazard Mitigation Plan (LHMP).
Update:
The County submitted the Multi‐jurisdictional Hazard Mitigation Plan on August 10, 2023, to CalOES for state level review which could take up to 45 days, followed by a FEMA review taking another 45 days. When all reviews have been completed, staff can package the Palo Alto portion of the LHMP for council adoption.
The City’s interdepartment
al fire management team in moving forward to integrate the Community Wildfire Protection Plan (CWPP) and FFMP into a single document as both serve the same interest for wildfire mitigation. This will require consultant support but is expected to cost less than $50,000.
The time line is uncertain for the completion of this activity, which may be in early 2024.
The Santa Clara County planning cycle for updating the CWPP is also pending.
Due to the integration of both plans, and the professional support needed to accomplish the task, this objective is expected to be compl
eted in 2024.
CH&S bbb. Implement Foothills Fire Management Plan (FFMP) (CHS3) Lead Dept. OES Ken Dueker
Status: On Track Completed Estimated Completion: 2024
Project Description:
Staff is working on various efforts related to improving the City’s planning in collaboration with Santa Clara County and other allied agencies and entities. Efforts include not only emergency planning, but also early warning technology, and updating operational and procedural elements within the City
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organization to mitigate the risks associated with a fire in the foothills. The Q4 metric above pertains to this timeframe.
NOTE: The FFMP is a multi‐year plan with OES, Fire Department, Public Works, Utilities, Community Services Department coordinated via the Foothills Fire Management Team (aka Foothills Wildfire Coordination Team). The critical evacua tion route mitigation work has been completed as of July 2023.
Update:
The Office of Emergency Services (OES) continues to participate in the South Bay Incident Management Team (SB‐IMT), lead a multi‐departmental Foothills Fire Management Plan group, and lead the Silicon Valley Homeland Security Coordination Group (SV‐HSCG). Equipment improvements include early fire detection, thanks to partnership with alertwildfire.org. OES is also working on the deployme
nt of solar battery back‐up improvements in key locations to keep equipment online when electricity may be disrupted or disconnected during a fire.
Regional Evacuation Planning: OES, Fire, Police are coordinating with Santa Clara County Fire Department and other stakeholders (including Stanford University) on evacuation planni ng and deployment of new systems, such as ZoneHaven, which has recently been implemented and is now live.
Utilities Wildfire Mitigation Plan: Undergrounding of electric lines and other safety improvements.
Public Works, Community Services Department, Fire Department: ongoing work to reduce flammable vegetation and other “fuels” in the foothills.
CH&S ccc. Advance final construction phase of Public Safety Building and begin preparations for move‐in (CHS9)
Lead Dept. PWD Holly Boyd
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Continue construction of the new facility in the California Avenue area including build and fixtures, furniture, and equipment, with the Public Safety Building construction scheduled to be completed in fall 2023.
Update:
Although the Public Safety Building (PSB) project is 92% complete as of December 1, 2023, completion of construction of the PSB facility is behind schedule and is expected to be completed in the first or second quarter of 2024, followed by furniture and equipment installation, communication testing and setup. Move‐in ti melines project the PSB to be fully operational in Spring 2024, subject to unforeseen construction impacts such as weather or other. Fourth quarter milestones include completing water and sewer utility tie‐ins and utility yard waterproofing and continuing interior painting and site work including the installation of Silva cells, concrete wall pl anters and sidewalks.
CH&S ddd. Approve next steps for the rebuild of Fire Station No. 4 project (specifically design and entitlements) (CHS17)
Lead Dept. PWD Holly Boyd
Status: Completed Estimated Completion: Q3
Project Description:
Complete schematic design of the new Fire Station No. 4 and begin design development stage on a schedule to allow construction to begin in Fiscal Year 2024.
Update:
Design of the new Fire Station No. 4 is in progress. Staff held a study session with the Architectural Review Board in March and formal ARB hearings were held in August and September. The project
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received ARB approval at the September meeting, with a referral to the ad‐hoc subcommittee on one item. Staff authorized construction drawings to begin at the end of September in order to meet the grant deadline of awarding a construction contract by June 30, 2024. A $5.2 million state budget earmark has been received in support of the project. Th e project is on track to begin construction in the first quarter of FY 2025.
CH&S eee. Approve resources and consultant to study and develop seismic and resiliency ordinance (CHS20)
Lead Dept. PDS George Hoyt
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Comprehensively update the City’s seismic rehabilitation ordinance with mandatory and voluntary measures to seismically strengthen vulnerable buildings.
Update:
Staff met with the Policy and Services Committee on August 8, 2023, to reintroduce the project and receive initial feedback. Staff is now preparing a scope of work that is expected to be released before the end of the year (2023 Q4). After selection of a consultant, staff will update the project ti meline for completion. Preparation of the scope of work was delayed by other competing Council priorities; a request for proposals and consultant selection is anticipated to occur in Q2 2024.
CH&S fff. Update gas‐powered leaf blower ordinance and enforcement plan (CHS16) Lead Dept. PDS George Hoyt
Status: Completed Estimated Completion: Q3
Project Description:
Amend the noise ordinance to specifically cite those that employ or use gas‐powered blowers in residential districts; modify citation authority that prevents immediate citation issuance upon violation.
Update:
The City Council adopted ordinance the updated leaf blower ordinance on June 19, 2023 with a second reading on August 7, 2023.
CH&S ggg. Implement a strategy for the provision and promotion of unleaded fuel at Palo Alto Airport (CHS12)
Lead Dept. PWD Andy Swanson
Status: Completed Estimated Completion: Q4
Project Description:
Complete upgrades at airport facilities to provide for the sale of unleaded fuel, bring unleaded fuel to the airport, and work with users to promote use of the fuel.
Update:
The tank was lined in March 2023, and the primary skid for piping and filtration was delivered and installed in May 2023. Due to supply chain issues, final parts were received and installed in September 2023. Due to Fire Department final requirements placed on the contractor for secondary containment improvements, fuel was de livered in November and final testing was completed in December. The fuel is ready for sale as soon as the provider receives the truck to dispense the fuel which was purchased and is being shipped across country.
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CH&S hhh. Approval of quiet zone implementation (rail/train crossings) Lead Dept. OOT
Status: Completed Estimated Completion: Q2
Project Description:
Approval of conceptual design for implementation of quiet zone at Palo Alto Avenue crossing on Caltrain corridor
Update:
In June 2023, City Council approved the conceptual plan and directed staff to proceed with design and construction of improvements for quiet zone implementation at Palo Alto Avenue. Staff is seeking consultant support to perform final design and seek CPUC approval for construction of required improvements. Additionally, Staff is initiating an RFP to seek services of the con sultant to conduct a quiet zone study for the other three crossings at Churchill Avenue, Meadow Drive and Charleston Road.
Next Steps:
Palo Alto Avenue: Prepare Final design for improvements required at Palo Alto Avenue and seek approvals from CPUC, Caltrain and FRA for constructi on. Prepare construction and bid documents for implementation of quiet Zone at Palo Alto Avenue Churchill Avenue, Meadow Drive, and Charleston Road: Initiate a quiet zone evaluation for implementation of quiet zone at these crossings and perform outreach to seek feedback from community.
CH&S iii. Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential opportunities to decrease SFO noise impacts on Palo Alto (CHS11)
Lead Dept. PWD Andy Swanson
Status: On Track Estimated Completion: 2024
Project Description:
Complete consultant review of SFO Ground Based Augmentation System (GBAS) proposal and consider submitting a comment letter, while tracking other issues that may arise.
Update:
The consultant review of SFO’s Ground Based Augmentation System (GBAS) proposal was completed in spring 2022. Following a third community meeting hosted by Palo Alto, a letter was sent to SFO expressing the City’s concerns about the proposal. Council held a study session in August 2022 to discuss updates. Staff conti nues to work with community members on their concerns regarding SFO noise issues over the City, including defining a scope of work for consultant services to assist in this ongoing effort, using the FY 2024 funding provided through the budget process. Most recently, staff solicited community input in response to the FAA’s Review of the Civil Aviation Noise Policy. A joint comme
nt letter from East Palo Alto, Los Altos, Los Altos Hills, Menlo Park, Mountain View, and Palo Alto was drafted and submitted to the FAA on September 29, 2023. On November 15, 2023, Staff and Vice Mayor Stone met recently with SFO management to continue discussions about reducing SFO airplane noise affecting Palo Alto. As a follow up the Vice Mayor wrote to SFO on December 4th expressing appreciation for their engagement and requested noise monitoring for a potential new GBAS approach to verify it will not worsen noise impacts.
Community members attended a subsequent SFO Roundtable meeting and reported that Palo Alto’s request was discussed positively. We are now awaiting a response from SFO.
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