CITY COUNCIL
DRAFT ACTION MINUTES
Regular Meeting
February 12, 2024
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely:
Absent:
Closed Session
AA1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment New Item added MOTION: Council Member Veenker moved, seconded by Council Member Lauing to go into Closed Session.
MOTION PASSED: 7-0
Council went into Closed Session at 5:34 P.M.
Council returned from Closed Session at 6:42 P.M.
Mayor Stone announced no reportable action.
Study Session
1. Reliability and Resiliency Strategic Plan for the City’s Electric Utility NO ACTION TAKEN.
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Numbers 4, 7, 8, 9.
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 02/12/2024
Council Member Veenker recused on Agenda Item Number 5.
MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to approve Agenda Item Numbers 2-9.
MOTION PASSED ITEMS 2-3, 6: 7-0
MOTION PASSED ITEMS 4, 7, 8, 9: 6-1, Tanaka no
MOTION PASSED ITEM 5: 6-0-1, Veenker recused
2. Approval of Minutes from January 22, 2024 and January 29, 2024 Meetings
3. Approval of Contract Number C24187805 With Carollo Engineers, Inc. in the Total Amount Not-to-Exceed $1,628,326 for Planning and Preliminary Design of a Headworks Facility at the Regional Water Quality Control Plant, funded by Wastewater Treatment Enterprise Fund Capital Improvement Program Project WQ-16002; CEQA Status – Not a “Project.”
4. Approval of Two General Services Contracts in the Wastewater Treatme nt Enterprise Fund: a Contract with Lystek International Limited in an Amount Not to Exceed $5,322,769 and a Contract with Synagro -WWT, Inc. in an Amount Not to Exceed $7,617,013, Both for Offsite Sludge Treatment Services for a Five-Year Term; CEQA status – exempt
5. Adoption of Resolution to Authorize Stanford University to Enforce Unauthorized Parking in Several of Its Parking Facilities under Vehicle Code § 21107.8; CEQA Status – Not a Project
6. Approval of Contract Number C24188120 with Summit Uniforms, LLC for Five Years for a Maximum Compensation Amount Not- to-Exceed $720,000 ($144,000/yr) for the Purchase of Police, Fire, and Park Ranger Uniforms and Related Equipment; CEQA status - not a project.
7. Approval of a General Services Contract Number C24189570 w ith Downtown Streets Team, Inc. in an Amount Not to Exceed $528,409 for Cleaning Services in the University Avenue and California Avenue Business Districts for a Period of Three Years; CEQA status – Not a Project
8. Approval of Contract Amendments with AgreeYa Solutions, INC., Elegant Enterprise-Wide Solutions, INC., Forsys, INC., Object Technology Solutions, INC., Techlink Systems, INC., ZION Cloud Solutions, INC., and Inspyr Solutions, LLC., for IT On-Call Professional Services, to Increase the Combined Annual Not -To-Exceed Amount to $1,250,000 and a Contract Not-To-Exceed total of $3,940,000; CEQA Status - Not a Project.
9. Approval of Contract No. C24188884 With WaterTALENT, LLC for Temporary Consultant Support for Public Works and Utilities Departments in a N ot to Exceed Amount of
DRAFT ACTION MINUTES
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Draft Action Minutes: 02/12/2024
$1,896,000 Over Three Years, With Two One -Year Extension Options; Not to Exceed $830,400 for Year One and Not to Exceed $532,800 per Year for Years Two and Three and Optional Extensions if Authorized; CEQA Status - Not a Project
Action Items
10. Adopt a Resolution Modifying the City’s Objective Design Standards for SB 9 Projects.
MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to adopt the attached Resolution (Attachment A) modifying the objective design standards for development pursuant to California Senate Bill 9 (SB 9).
MOTION PASSED: 5-2, Lauing, Kou no
11. Discuss the FY 2024 Mid- Year Budget Review and Approve 1) FY 2024 Budget Amendments in Various Funds, and 2) Amendments to the FY 2024 Table of Organization to add 1.00 Full Time Equivalent (FTE) Position. CEQA Status – Not a Project.
MOTION: Council Member Burt moved, seconded by Council Member Lauing to approve:
1. Amendments to the Fiscal Year 2024 Budget Appropriation for various funds and various capital projects, as identified in Attachment A, Exhibits 1 and 2; and
2. Amend the FY 2024 Table of Organization in Attachment B consistent with the budget amendments in Attachment A, adding 1.00 full time position.
MOTION PASSED: 6-1, Tanaka no
12. Adoption of a Resolution Certifying the Need for an Exception to the California Public Employees Retirement System (CalPERS) 180 -day Waiting Period to Hire Matthew Raschke as a Retired Annuitant Extra Help Senior Engineer. CEQA status - Not a Project MOTION: Council Member Kou moved, seconded by Mayor Stone to adopt a resolution certifying the need for an exception to the 180-day waiting period, set forth by CalPERS, to hire Matthew Raschke as a Retired Annuitant Extra Help Senior Engineer.
MOTION PASSED: 6-1, Tanaka no
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 02/12/2024
Adjournment: The meeting was adjourned at 10:52 P.M.
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 02/12/2024
ATTEST: APPROVED:
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City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary min utes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.