4 0
6 6
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Auditor
Meeting Date: March 4, 2024
Report #:2402-2640
TITLE
Acceptance of the Office of the City Auditor's Quarterly Status Report for the Period of October - December 2023
RECOMMENDATION
The Policy and Services Committee and the Office of the City Auditor recommend the City Council accept the Office of the City Auditor’s Quarterly Status Report covering October – December 2023.
EXECUTIVE SUMMARY
The committee members approved the Quarterly Status Report in the Analysis section below at the Policy and Services Committee meeting on February 13, 20241.
MOTION: Council Member Lythcott-Haims moved, seconded by Chair Kou to recommend the City Council accept the Office of the City Auditor’s Quarterly Status Report covering October – December 2023.
MOTION PASSED: 2-0
BACKGROUND
The Task 5 of the six required internal audit tasks in the agreement between the City of Palo Alto (City) and Baker Tilly US, LLP (Baker Tilly) is to provide a quarterly report of the status and progress toward audit completion as information reports to the City Council.
ANALYSIS
The internal audit activities from October to December 2023 are listed below by task within the 1 Policy & Services Committee, February 13, 2024, Agenda Item #2, SR #2312-2460, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14868
4 0
6 6
agreement with the City:
•Task 1 – Citywide Risk Assessment
oPresented to and approved by the Policy and Services Committee on December 12, 2023 (Report# 2310-2174)2
•Task 2 – Preparation of Annual Audit Plan
oFY2024 Audit Plan presented to and approved by the Policy and Services Committee on December 12, 2023 (Report# 2310-2174)²
•Task 3 – Selection of External Financial Auditor and Annual Audit Coordination oFY2023 Audited Financial Statements presented to and approved by Finance Committee on November 28, 2023 (Report# 2309-2041)3
•Task 4 – Execute Annual Audit Plan
oPresented the Wastewater Treatment Plant Agreement Audit report to Policy and services Committee on December 12, 2023 (Report# 2311-2307)4 oPresented the Investment Management Audit report to the Policy and Services Committee on December 12, 2023 (Report# 2311-2308)5
•Task 5 – Periodic Reporting, Hotline Monitoring, and Other Administrative Functions oObtained City Council consent of the proposed changes to the Fraud, Waste, and Abuse Hotline Administration Policy on November 13, 2023 (Report # 2310-2180)6 oNo hotline reports were received during this period
oParticipated in various meetings, including City Council, Executive Leadership, Agenda Planning, and Committee Meetings
•Task 6 – Evaluation and Benchmarking
oNo activity to report in this quarter
FISCAL/RESOURCE IMPACT
This quarterly report does not have resource impact.
STAKEHOLDER ENGAGEMENT
No stakeholder was engaged in preparation of this quarterly report.
ENVIRONMENTAL REVIEW
Environmental review is not applicable to preparation of this quarterly report.
APPROVED BY:
2 Policy and Services Committee, December 12, 2023, Agenda Item #3, SR #2310-2174; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186 3 Finance Committee, November 28, 2023, Agenda Item #1, SR #2309-2041; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13238 4 Policy and Services Committee, December 12, 2023, Agenda Item #4, SR # 2311-2307; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186 5 Policy and Services Committee, December 12, 2023, Agenda Item #5, SR # 2311-2308; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186 6 City Council, November 13, 2023, Agenda Item #1, SR #2310-2180; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13056