Agenda packet — Palo Alto City Council, April 15, 2024 (part 3 of 3)

Item 14
Attachment A - Goods Contracts
Awarded $85,000 through $250,000
per year

Item 14: Staff Report
Pg.
3 Packet Pg. 240 of 248

BAYVIEW ENVIRONMENTAL SERVICES
INC.
09/27/2023 $41,578.90 5/5 Hazerdous Removal Services
BEST BEST & KRIEGER LLP 09/22/2023 $35,000.00 2.30.360(g) Professional legal services BIGGS CARDOSA ASSOCIATES INC 08/22/2023 $40,040.00 2.30.360(i) Consultant Design Services BIGGS CARDOSA ASSOCIATES INC 11/02/2023 $49,900.00 2.30.360(i) Project Set-up and Site Visit BKF ENGINEERS 07/27/2023 $85,000.00 776/5 Surveying Services BRICK TECH 07/05/2023 $42,000.00 2.30.360(i) LEGO camp/class Instructor Services CARAHSOFT TECHNOLOGY CORP. 10/31/2023 $44,898.58 2.30.360(j) Keeper Ent Base User Plan CARAHSOFT TECHNOLOGY CORP. 10/31/2023 $62,118.94 2.30.360(j) Prof Services - Annual Contractor CDW GOVERNMENT 11/09/2023 $79,919.19 2.30.360(j) FY24: Falcon EndPoint Protection Premium CINTAS CORPORATION 7/12/2023 $72,999.99 2.30.360(j) Rental and Laundering Services WGW Ops CINTAS CORPORATION 7/17/2023 $36,600.00 2.30.360(j) Operations/Laboratory/Mat Rental CINTAS CORPORATION 7/18/2023 $45,000.00 2.30.360(j) Electrical Ops Uniform Rental CINTAS CORPORATION 7/26/2023 $30,000.00 2.30.360(j) Uniform rentals CITY OF MOUNTAIN VIEW 09/21/2023 $33,875.00 2.30.360(k) Tablet Command End User License CONCERN:EAP 09/21/2023 $65,000.00 2.30.400 (b) EAP Services CONN MACIEL CAREY LLP 08/01/2023 $40,000.00 2.30.360(g) Professional legal services *PAMC 2.30.360
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 1 of 4 Item 14
Attachment B - Professional and
General Services $25,000 through
$85,000 per year and Public Works
Contracts $85,000 through $250,000
per year

Item 14: Staff Report
Pg.
4 Packet Pg. 241 of 248

DUNCAN WEINBERG GENZER &

PEMBROKE P
07/28/2023 $85,000.00 2.30.360(g) Professional legal services ENERGEIA USA 10/23/2023 $80,000.00 2.30.360(i) Modeling of EV Charging Economics at Mul ENVISIONWARE, INC 12/12/2023 81, 949.00 2.30.360(d) AMH maintenance at library branches- Year 2 EOA, INC. 07/18/2023 $49,000.00 2.30.360(i) Trash Reduction Support Services ERIN KELLY CHUMAS 12/05/2023 $30,000.00 2.30.360(i) Teaching Artist Services

FLEX ADVANTAGE THE ADVANTAGE
GROUP
07/12/2023 $40,740.00 3/3 CPO FY23 Rendered Invoices
FOSTER & FOSTER INC 08/17/2023 $51,500.01 16/1 Actuarial Study GE DIGITAL LLC 11/21/2023 $31,307.39 2.300.900 SCADA Software Maintenance Support GRASSROOTS ECOLOGY 12/13/2023 $83,560.00 3/1 Arastradero Stewardship 223/24 GROWTHWISE SEARCH PARTNERS 10/16/2023 $35,001.00 2.30.360(i) Recruitment Assistance HDL COMPANIES 12/27/2023 $30,000.00 2.30.360(i) Business Tax and Business Registry Services HI-TECH EMERGENCY 09/26/2023 $25,927.01 2.30.360(b2) Parts accid repair 6125 HOHBACH-LEWIN INC 10/31/2023 $46,200.00 2.30.360(i) Engineering and Surveying Services HOWDEN USA COMPANY 08/24/2023 $47,438.50 2.30.360(d) Preventative Maint. Service-Year 2 INFO TECH RESEARCH GROUP INC 07/26/2023 $83,145.94 2.30.260 (j) Year 1 of 3: InfoTech IT Research & Advisory J POWERS RECRUITING INC 08/09/2023 $50,000.00 2.30.360(i) Recruitment Services *PAMC 2.30.360
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 2 of 4 Item 14
Attachment B - Professional and
General Services $25,000 through
$85,000 per year and Public Works
Contracts $85,000 through $250,000
per year

Item 14: Staff Report
Pg.
5 Packet Pg. 242 of 248

ATTACHMENT B
Services Contracts Awarded
Professional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year Contract Awarded To Award Date Award
Amount
Bidding Exemption or
Number of Bids
Sent/Received
*PAMC 2.30.360
Description
JUNIOR CHEF STARS 07/05/2023 $48,000.00 2.30.360(i) Cooking Class/Camps Instructor Services KELLY HARRISON 07/03/2023 $25,550.00 2.30.360(i) Art Instructor Services; Youth KIMLEY HORN & ASSOCIATES INC 10/18/2023 $49,870.00 2.30.360i Perform Queit Zone Analysis at Palo Alto Ave/Alma Street
KRAMER WORKPLACE INVESTIGATIONS 09/22/2023 $60,000.00 2.30.360(g) Professional legal services LIEBERT CASSIDY WHITMORE 08/17/2023 $30,000.00 2.30.360(g) Professional legal services LUCKY RAE GOMEZ 10/12/2023 $41,000.00 2.30.360(c) Referee Services MWA INSIGHTS 12/14/2023 $29,465.00 2.30.360(i) FY24 Dinosaur Garden Evaluators OSMOSE UTILITIES SERVICES INC 09/07/2023 $85,000.00 1808/4 Electric Inspection Services-Year 1 PALO ALTO HISTORICAL ASSOCIATION 07/11/2023 $39,002.00 2.30.360(i) City Historical Archive Services PECKHAM AND MCKENNEY 11/28/2023 $35,001.00 2.30.360(t) Recruitment Services PENHALL COMPANY 09/14/2023 $189,800.00 2.30.360(c) On-Call Saw Cutting and Cored drilling Services PG&E 08/09/2023 $31,801.86 2.30.360(d) PG&E Academy 3rd Party Training Services PG&E 9/11/2023 $75,000.00 2.30.360(d) PG&E (Training Services) Year 1 of 3 PRIMAL PAINT INC 10/26/2023 $126,676.00 2850/7 Cubb Gyms A & B Lead Paint Remediation PRIORITY FAMILY ENTERPRISES LLC 09/14/2023 $84,369.00 2.30.360(i) JMZ landscaping PUBLIC SECTOR EXCELLENCE 11/07/2023 $30,600.00 3/2 Leadership Academy RDA CONSULTING SPC 09/19/2023 $68,210.00 4/4 Consultant Services for City’s Alternative Mental Health Response Program
RINCON CONSULTANTS, INC. 07/24/2023 $35,355.00 2.30.360(h) CEQA Analysis Services- 420 Acacia Ave.

RINCON CONSULTANTS, INC. 08/25/2023 $54,481.00 2.30.360(h) Environmental Impact Report -800 San Antonio Road
RINCON CONSULTANTS, INC. 09/18/2023 $44,516.00 2.30.360(h) CEQA Analysis Services- 739 Sutter Ave SCHAAF & WHEELER 09/12/2023 $50,000.00 2.30.360(i) On-call Storm Drain Services SCOTT'S PPE RECON INC. 10/24/2023 $32,400.00 2.30.360(i) RFP-NFPA PPE Inspection Services-Year 1 *PAMC 2.30.360
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 3 of 4 Item 14
Attachment B - Professional and
General Services $25,000 through
$85,000 per year and Public Works
Contracts $85,000 through $250,000
per year

Item 14: Staff Report
Pg.
6 Packet Pg. 243 of 248

SEDGWICK CLAIMS MANAGEMENT

SERVICE
07/20/2023 $66,000.00 2.30.360(b2) TPA for Workers' Comp SLOAN SAKAI YEUNG & WONG LLP 08/23/2023 $45,000.00 2.30.360(g) Professional legal services SOLUTIONS SIMPLIFIED 07/26/2023 $112,105.00 2.30.360(j) Year 1 of 3: ZIA Business Edition SOUTH BAY REGIONAL PUBLIC SAFETY 07/26/2023 $25,146.77 2.30.360(i) JFA & Paramedic Internship TMT ENTERPRISES INC 7/13/2023 $80,000.00 70/4 Offhauling Services for PW OPS- Year 4 of 5 TRIPLE HS, INC. 08/22/2023 $49,845.08 2.30.360(i) Permit Coordination & Prep Services TRISTAR ICS INC 07/24/2023 $48,000.00 3/3 CPO FY23 Rendered Invoices UNIVERSITY OF CALIFORNIA DAVIS 11/02/2023 $49,000.00 2.30.360(i) SMHM Monitoring and Reporting

VAN DERMYDEN MAKUS LAW

CORPORATION
07/13/2023 $45,000.00 2.30.360(g) Professional legal services

VAN DERMYDEN MAKUS LAW

CORPORATION
10/31/2023 $50,000.00 2.30.360(g) Professional Legal Services VOCANTAS SOFTWARE 07/18/2023 $58,884.38 2.30.360(d) Vocantas Software Maintenance- Year 7 of 7 WATRY DESIGN, INC 12/18/2023 $49,775.00 2.30.360(i) Design Services Contingency XEROX CORPORATION 12/14/2023 $36,634.74 2.30.360(b2) Lease Fees/Printing Fees August 23 Z-CON SPECIALTY SERVICES INC 10/04/2023 $77,967.00 2758/3 Cubberley Gyms A&B Hazardous Mat & Mold Abate
*PAMC 2.30.360
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 4 of 4 Item 14
Attachment B - Professional and
General Services $25,000 through
$85,000 per year and Public Works
Contracts $85,000 through $250,000
per year

Item 14: Staff Report
Pg.
7 Packet Pg. 244 of 248

ATTACHMENT C
Excerpts from the Palo Alto Municipal Code
Chapter 2.30 – Contracts and Purchasing Procedures
Item 14
Attachment C - Excerpts
from the Palo Alto
Municipal Code

Item 14: Staff Report
Pg.
8 Packet Pg. 245 of 248

2.30.200 Procurement officer contract award authority.

The Procurement Officer may award and sign the following contracts:
(a) Public Works Contracts. Public works contracts, where the term does not exceed three years, and the contract priceand any price contingency established for change orders, but excluding sales tax or use tax, do not exceed $85,000.00 in the first contract year, and do not exceed the sum of $85,000.00 and any unexpended monies carried forward from a prior contract year, in any subsequent contract year.
(b) Contracts for Goods. Contracts to purchase goods, where the term does not exceed three years, and the contract price and any price contingency established for change orders, but excluding sales tax or use tax, do not exceed $85,000.00 in the first year, and do not exceed the sum of $85,000.00and any unexpended monies carried forward from a prior contract year, in any subsequent contract year.
(c) General Services Contracts. General services contracts, where the term does not exceed three years, and the contract priceand any price contingency established for change orders or additional services, but excluding sales tax or use tax, do not exceed $85,000.00 in the first contract year, and do not exceed $85,000.00 and any unexpended monies carried forward from a prior contract year, in any subsequent contract year.
(d) Professional Services Contracts. Professional services contracts, where the term does not exceed three years, and the contract price, and any price contingency established for additional services, but excluding sales tax or use tax, do not exceed the sum of $85,000.00 in the first contract year, and do not exceed the sum of $85,000.00 and any unexpended monies carried forward from a prior contract year, in any subsequent contract year.
(e) Software and Hardware Purchase, Licensing, Maintenance and Support Contracts.

Notwithstanding Subsection 2.30.200(c), the Procurement Officer may award and sign contracts other than general services agreements, including, without limitation, vendor-based standard form hardware and software purchase and licensing contracts, for the purchase of hardware and software, the licensing of software, and the maintenance and support of hardware and software, where the term of licensing or maintenance and support services does not exceed five years and the contract price, excluding sales tax or use tax, does not exceed $85,000.00 per year in the first contract year and does not exceed the sum of $85,000.00 and any unexpended monies carried forward from a prior contract year, in any subsequent contract year. The contracts referred to herein may include contracts for data storage services, which shall be subject to the city's information security policies, terms, conditions and other requirements established by the chief information officer with the concurrence and approval of the City Attorney.
(Ord. 5494 § 9, 2020: Ord. 5387 § 1 (part), 2016: Ord. 4827 § 1 (part), 2004) Item 14
Attachment C - Excerpts
from the Palo Alto
Municipal Code

Item 14: Staff Report
Pg.
9 Packet Pg. 246 of 248

2.30.210 City Manager contract award authority.

The City Manager may award and sign the following contracts:
(a) Public Works Contracts. Public works contracts, where the term does not exceed three years, and the contract price and any price contingency established for change orders, but excluding sales tax or use tax, do not exceed $250,000.00 in the first contract year, and do not exceed the sum of $250,000.00 and any unexpended monies carried forward from a prior contract year, in any subsequent contract year.
(b) Contracts for Goods. Contracts to purchase goods, where the term does not exceed three years and the contract price and any contingency established for change orders, but excluding sales tax or use tax, do not exceed $250,000.00 in the first contact year, and do not exceed the sum of $250,000.00 and any unexpended monies carried forward from a prior contract year, in any subsequent contract year.
(c) General Services Contracts. Contracts for services associated with the leasing or licensing of personal property other than hardware or software, where the term does not exceed seven years, and the contract price and any price contingency established for change orders, but excluding sales tax or use tax, do not exceed $85,000.00 in the first contract year, and do not exceed the sum of $85,000.00 plus any unexpended monies carried forward from a prior contract year, in any subsequent contract year.
(d) Contracts for Studies and Services Related to Private Development. Professional services contracts for: (1) the preparation of environmental assessments or other studies deemed necessary by the director of planning and development services for the processing of applications for private development projects, or (2) inspection and plan review services deemed necessary by the director of planning and development services to evaluate conformity of private development projects with applicable building codes, regardless of the cost or term thereof, provided the applicant for the private development project agrees, in writing, to bear responsibility for the entire contract cost, and the contract does not require the expenditure of city funds in any amount. (e) Rewards. The City Manager may offer and pay rewards where the amount of the reward does not exceed $25,000.00, in accordance with the procedures of Section 2.30.800. (f) Emergency Contracts. The City Manager is authorized to expend city funds for emergency contracts, as defined in Section 2.30.160, without limitation on the contract cost or amount and without following the contract solicitation and award procedures otherwise required by this chapter, provided that any procurement of goods and services obtained during an emergency declared by the Federal Emergency Management Agency shall comply with applicable FEMA Public Assistance Program's procurement orders, rules, regulations, guidelines and control procedures for cost reimbursement purposes. Expenditures made during an emergency must be reported to the Council at the next regular meeting if approval for such expenditures would otherwise have been made by the Council.

The City Manager may issue a verbal report to the Council before a written report is delivered. (g) Contracts to Rent, Lease, License, Acquire, Transfer or Purchase Interests in Real Property from Other Parties. Contracts for the rental, leasing, licensing, or purchase by installment interests in real property from other parties for a term of seven years or less, where the contract price does not exceed $85,000.00 per year, or to encumber or transfer any interest in real property from other parties for any term of years. The City Manager may enter into and sign a contract to acquire or purchase an interest in real property, where the contract price does not exceed $85,000.00. (h) Contracts to Rent, Lease, or License City Real Property to Other Parties. The authority granted under this Section is distinct from the authority of the director of community services to grant individuals and groups permits for the exclusive temporary use of buildings and facilities located in, and the areas of, city parks and open spaces, as described in Chapter 22.04 of this municipal code or in the park and open space regulations. The City Manager may award and sign contracts to rent, Item 14
Attachment C - Excerpts
from the Palo Alto
Municipal Code

Item 14: Staff Report
Pg.
10 Packet Pg. 247 of 248

lease or license city real property to other parties regardless of the price for a term not exceeding three years. Notwithstanding the preceding sentence, the City Manager may enter into and sign contracts for the rental, lease or licensing of real property at the Cubberley Community Center for terms of up to five years.
(i) Contracts to Provide Municipal Services to other Public Entities or Utilities. A contract to provide municipal services and functions to any other public agency, public utility or other public entity in any amount for a term not exceeding three years, provided the contract is in compliance with all Council- adopted policies covering such contracts. The authority granted herein does not include the authority of the City Manager to add permanent employee positions. (j) Contracts Providing for Indemnity or Risk of Loss. The City Manager, with the concurrence and approval of the City Attorney and the insurance risk manager, may enter into and sign contracts, otherwise within the limits of his or her authority under Section 2.08.140 of this municipal code, that provide for the city or its officers or employees to defend, indemnify, or assume the risk of damage, loss, or liability for, or subrogate to any other contracting party respecting claims, demands, actions, losses or liabilities arising from the city's performance or non-performance under the contract. (k) Wholesale Utility Commodities and Services Contracts. Wholesale utility commodities and services contracts, where the term does not exceed five years and the contract price does not exceed $250,000.00 in any contract year.
(l) Software and Hardware Purchase, Licensing, Maintenance and Support Contracts.

Notwithstanding Subsection 2.30.210(c), the City Manager may award and sign contracts other than general services agreements, including, without limitation, vendor-based standard form hardware and software purchase and licensing contracts, for the purchase of hardware and software, the licensing of software, and the maintenance and support of hardware and software, where the term of licensing or maintenance and support services does not exceed seven years and the contract price, excluding sales tax or use tax, does not exceed $85,000.00 per year in the first contract or fiscal year and does not exceed the sum of $85,000.00 and any unexpended monies carried forward from a prior fiscal year, in any subsequent contract or fiscal year. The contracts referred to herein may include contracts for data storage services, which shall be subject to the city's information security policies, terms, conditions and other requirements established by the chief information officer with the concurrence and approval of the City Attorney.
(m) Other Contracts. All other types of contracts for which the contract term does not exceed three years and the total expenditure by the city does not exceed $85,000.00 in the first contract or fiscal year, and does not exceed the sum of $85,000.00 and any unexpended monies carried forward from a prior fiscal year, in any subsequent contract or fiscal year. (Ord. 5494 §§ 3, 10, 2020: Ord. 5387 § 1 (part), 2016: Ord. 4827 § 1 (part), 2004) Item 14
Attachment C - Excerpts
from the Palo Alto
Municipal Code

Item 14: Staff Report
Pg.
11 Packet Pg. 248 of 248

Palo Alto City CouncilApril 15, 2024

Palo Alto City Council
April 15, 2024