CITY COUNCIL
DRAFT ACTION MINUTES
Regular Meeting
May 6, 2024
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely:
Absent:
Council Member Questions, Comments and Announcements
Special Orders of the Day
1. Interview Candidate for Vacancies on Utilities Advisory Commission. CEQA Status - Not a project.
NO ACTION
2. Appo
intment of Candidates for Vacancies on the Architectural Review Board, Human Relations Commission, Planning and Transportation Commission, and Public Art Commission. CEQA Status - Not a project.
Architectural Review Board
First Round of Voting for Two (2) vacancies on the Architectural Review Board with terms ending March 31, 2027
Ajay Kumar Mishra:
Geddes Ulinskas: Kou, Lauing
Kendra Rosenberg: Burt, Lythcott-Haims, Stone, Tanaka, Veenker Mousam Adcock: Burt, Kou, Lauing, Stone, Veenker
Zachary Pozner: Lythcott-Haims, Tanaka
Candidate Kendra Rosenberg receiving 5 votes is appointed to a full -term expiring March 31, 2027.
City Council Meeting
Draft Action Minutes: 05/06/2024
DRAFT ACTION MINUTES
Candidate Mousam A dcock receiving 5 vo tes is appointed to a f ull-term expiring March 31, 2027.
Human Relations Commission
First Round of Voting fo r Two (2) vacancies on the Human R elations C ommission with t erms ending March 31, 2027
Cara Silver: Burt, Kou, Lauing, Tanaka
Donald Barr: Burt, Lauing, Stone, Veenker
Marc Schoenen:
Mary Kate Stimmler: Kou, Stone, Lythcott-Haims, Tanaka, Veenker Uzma Rashid Minhas: Lythcott-Haims
Candidate Mary Kate Stimmler receiving 5 votes is appointed to a full-term expiring March 31, 2027.
Candidates Cara Silver and Donald Barr received 4 votes each and are tied for the second vacancy. A second round of voting is required.
Second Round of Voting for One (1) vacancy on the Human Relations Commission with the term ending March 31, 2027
Cara Silver: Lauing, Kou, Tanaka
Donald Barr: Burt, Lythcott-Haims, Stone, Veenker
Candidate Donald Barr receiving 4 votes is appointed to a full-term expiring March 31, 2027.
Public Art Commission
First Round of Voting for Four (4) vaca
ncies on the Public Art Commission with two terms
ending March 31, 2027 and two partial terms ending March 31, 2026 Allison Huynh: Tanaka
Amber Smith: Burt, Kou, Veenker
Claude Ezran: Burt, Lauing, Stone
Harriet Stern: Kou, Stone, Veenker
Hsinya Shen: Burt, Kou, Lauing, Stone, Lythcott-Haims, Tanaka, Veenker Sonia Patwardhan: Lauing, Tanaka
Tara de la Garza: Burt, Lauing, Stone, Lythcott-Haims, Veenker Yuri Chang: Kou, Lythcott-Haims, Tanaka
Candidate Hsinya Shen receiving 7 votes is appointed to a full-term expiring March 31, 2027.
City Council Meeting
Draft Action Minutes: 05/06/2024
DRAFT ACTION MINUTES
Candidate Tara de l a Garza receiving 5 vo tes is appointed to a f ull-term expiring March 31, 2027.
No other Candidates received four votes required to be appointed to the partial terms expiring March 31, 2026. A second round of voting is required.
Second Round o f Voting fo r T wo (2 ) partial terms e nding Ma rch 31, 2 026 on the Public Ar t Commission
Allison Huynh:
Amber Smith: Burt, Lythcott-Haims, Veenker
Claude Ezran: Burt, Lauing, Stone
Harriet Stern: Kou, Stone, Veenker
Sonia Patwardhan: Lauing, Tanaka
Yuri Chang: Kou, Lythcott-Haims, Tanaka
No Candidate received four votes required to be appointed to the partial terms expiring March 31, 2026. A third round of voting is required.
The Council directed the elimination of candidates without a minimum of three votes.
Third Round of Voting for Two (2) partia l terms e nding March 31, 2026 on the Public Art Commission
Amber Smith: Tanaka, Veenker, Lythcott-Haims
Claude Ezran: Burt, Lauing, Stone
Harriet Stern: Burt, Kou, Lauing, Stone, Veenker
Yuri Chang: Kou, Lythcott-Haims, Tanaka
Candidate Harriet St ern receiving 5 vo tes i s appointed to a partial t erm expiring March 31, 2026.
No other Candidates received four votes required to be appointed to the partial term expiring March 31, 2026. A fourth round of voting is required.
Fourth Round o f Voting fo r O ne (1 ) partial terms ending M arch 31, 2 026 on the Public Ar t Commission
Amber Smith: Burt, Veenker
Claude Ezran: Lauing, Stone
Yuri Chang: Kou, Tanaka, Lythcott-Haims
No Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A fifth round of voting is required.
Fifth Round o f Voting fo r O ne (1 ) partial terms ending M arch 31 , 2 026 on the Public Ar t Commission
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 05/06/2024
Amber Smith: Burt, Lauing, Stone, Veenker
Claude Ezran:
Yuri Chang: Kou, Lythcott-Haims, Tanaka
Candidate Amber Smith receiving 4 votes is appointed to a partial term expiring March 31, 2026.
P
lanning and Transportation Commission
First Round of Voting for One (1) vacancy on the Planning and Tra nsportation Commission with the term ending March 31, 2028
Ashish Bhattacharya:
Barton Hechtman: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Candidate Barton Hechtman receiving 7 votes is appointed to a full -term expiring March 31, 2028.
3. Pro
clamation of May 2024 as Affordable Housing Month
NO ACTION
Agenda Changes, Additions and Deletions
Public Comment
Study Session
4. City Manager Transmittal of the Fiscal Year 2025 Proposed Operating and Capital Budgets
NO ACTION
5. Bi-A
nnual Discussion with the Independent Police Auditor
NO ACTION
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 05/06/2024
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Number 7.
MOTION: Vice Mayor Lauing moved, seconded by Mayor Stone to approve Agenda Item Numbers 6-14.
MOTION PASSED ITEMS 6, 8-14: 7-0
MOTION PASSED ITEM 7: 6-1, Tanaka no
6. Approval of Minutes from April 15, 2024 and April 22, 2024 Meetings
7. Approval and Authorization for the City Manager to Execute Purchase Orders with Pre - Qualified Vendors for Electric Distribution Transformers for the Grid Modernization Project (EL-24000) in an Annual Amount up to $4,000,000 through FY 2026, and Increasing the Total Aggregate Not-to-Exceed Purchase Order Amount for FY 2022 through FY 2026 from $10,000,000 to $16,000,000, with all Purchases Subject to Assigned Purchase Order and Availability of Funds; CEQA Status: Exempt under CEQA Guidelines Se ctions 15302, 15303 and 15183.
8. Approval of Contracts with the City of Los Altos and Town of Los Altos Hills to Provide Regional Animal Care and Control Services; (CEQA status – not a project.)
9. Approval of General Service Agreement Contract Number C24189229 with Xerox in an Amount Not to Exceed $382,165 to Lease Printing Equipment for the Print Shop for a Period of Three Years; CEQA Status: Not a Project
10. Adoption of a Resolution to Extend the Interim Parklet Program to July 31, 2024; CEQA Status - Categorically Exempt (Sections 15301 and 15304(e))
11. LEGISLATIVE: Adoption of an Ordinance Updating Chapter 18.15 (Density Bonus) of Title 18 (Zoning) to Reflect Recent Changes in State Density Bonus Law and Revising Regulations for Provision of On-Site Affordable Rental Units Under the City’s Inclusionary Housing Ordinance; Recommended by the Planning and Transportation Commission March 13, 2024. CEQA Status: Exempt under CEQA Guidelines Section 15061(b)(3).
12. Policy & Services Committee Recommendation Regardin g State and Federal Legislative and Budgetary Updates and Positions on Pending State Legislation
13. Adoption of a Resolution to Appoint Katherine Murdock of Baker Tilly US, LLP as City Auditor; CEQA status – Not a Project
14. Approval of Contract Amendment Number 6 to Contract C18171057 with AECOM to increase compensation by $297,206 for a new total not to exceed of $3,894,034 and Extend the Term for Six Months for Additional Studies, Outreach, and Support for Rail
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 05/06/2024
Grade Separation Projects along Caltrain Corridor; CEQA status – statutorily exempt under CEQA section 15262 (feasibility and planning study).
City Manager Comments
Ed Shikada, City Manager
Action Items
15. PUBLIC HEARING / QUASI -JUDICIAL. 800 San Antonio Road [23PLN -00010]:
Recommendation on Applican t’s Request for a Rezone from Service Commercial to Planned Community/Planned Home Zoning (PC/PHZ). The Project Includes Construction of 75 Residential Condominium Ownership Units Including 15 Below- Market Rate Units (20% of the Units) in a Five Story Building with Two Levels of Subterranean Parking. A Subdivision Map will be Required. An Addendum to the Previously Certified Environmental Impact Report for the Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project (SCH # 2019090070) was Prepared. Zoning District: CS (Commercial Service).
MOTION: Council Member Veenker moved, seconded by Vice Mayor Lauing to take the following actions:
1. Consider the Addendum to the previously adopted Environmental Impact Report (Attachment F), and;
2. Adopt an Ordinance rezoning the subject site from Service Commercial to Planned Community/Planned Home Zoning (Attachment B) as recommended by the Planning & Transportation Commission, and;
3. Adopt the Record of Land Use Action approving the Architectural Re view, based on findings and subject to conditions of approval as recommended by the Architectural Review Board (Attachment C).
4. Add additional condition to the Record of Land Use Action to include: “ Within 120 days of request by the City, the applicant shal l dedicate a Public Access Easement over a portion of the 24 -foot front yard special setback for multi -modal transportation improvements in a form acceptable to the Planning and Development Services Director, Public Works Director, and City Attorney. Any future easement may require the removal of site improvements to facilitate multimodal transportation improvements or Comprehensive Plan policies.”
MOTION PASSED: 6-1, Kou no
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 05/06/2024
Study Session
16. Review Workforce Recruitment Strategic Plan and Recommendations for Improvements in the Recruitment Process
Item Removed from the Agenda for Discussion and Provided as an Informational Report.
Adjournment: The meeting was adjourned at 11:00 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423 , the City Council
found action minutes and the video/audio recordings of Council proceedings to be the offici al records of both Council and committee proceedings. These recordings are available on the City’s website.