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Council Appointed Officers
At Places Memo
From: Pat Burt, Council Member
Meeting Date: June 14, 2024
Item Number: 1
Report #:2406-3171
TITLE
Draft updated VTA policy for the performance reviews of Board Appointed Officers:
DISCUSSION
To provide timely, consistent and meaningful evaluation the Board adopts the following policy:
In keeping with its fiduciary responsibility to ensure the efficient operation of VTA, the Board of Directors will perform an annual evaluation of the performance of the general manager and the general counsel based upon the following:
• The evaluation of the General Manager and the General Counsel will be conducted annually by the Governance and Audit Committee at their November meeting. 8 Page 2 of 2 • The Committee will request the General Manager and the General Counsel provide a confidential, written self-assessment of their performance for the year. This report to be provided prior to the November meeting.
• The Chair or his/her designee will solicit input from each Director, and where appropriate Alternate and Ex Officio Directors, currently serving in that capacity, prior to the November meeting.
• The Chair or his/her designee will present the results of this input to the Governance and Audit Committee in Closed Session at its November meeting. • Following discussion in Closed Session, the Committee will provide a confidential recommendation to the full Board of their findings regarding performance and those performance objectives they determine.
• The Board of Directors at its November meeting, in Closed Session, will discuss the report of the Governance and Audit Committee and determine its evaluation of the performance of both positions.
• Following this discussion, the Board of Directors, in Closed Session, will discuss the evaluation with the General Manager and General Counsel separately.
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• Upon completion of this discussion, the Chair will appoint a subcommittee, consisting of a minimum of three Directors, so long as the members do not constitute a quorum of a VTA legislative body, to negotiate any compensation and/or direct any performance issues with the General Manager and the General Counsel.
• The goal is to complete the negotiations of the employment contract amendments for the General Manager and the General Counsel in advance of the December Board meeting so that it may be placed on the December Board meeting agenda for discussion and action. • All actions that affect the employment contract or compensation of the General Manager and General Counsel will be performed in Open Session at a Regular or Special Board Meeting.
ALTERNATIVES: The Board may modify or change any of the steps in the above recommended procedure, develop a different procedure or continue with an ad hoc approach
APPROVED BY:
Pat Burt, Council Member