Council Appointed Officers Committee
Supplemental Report
From: Sandra Blanch, Human Resources Director
Meeting Date: June 14, 2024
Item Number: 1
Report #:2406-3160
TITLE
SUPPLEMENTAL REPORT: Discussion Regarding Council Appointed Officers (CAO) Annual Performance Evaluation Process and Goal Setting.
RECOMMENDATION
The CAO Committee recommends review of the timeline for the annual evaluation process and will provide direction to the Evaluation Facilitator on the Performance Evaluation processes including review and approval of the CAO self-evaluation questions.
BACKGROUND
Annually the City Council conducts performance evaluations to ensure that the Council Appointed Officers are meeting City Council priorities and objectives. The City’s contract with the MRG (Attachment A) provides for services to work directly for the City Council to facilitate the annual performance evaluations and compensation adjustment review process for its four Council appointed officials (CAO’s), City Manager, City Attorney, City Clerk and City Auditor.
DISCUSSION
On May 29, the CAO Committee Chair discussed the purpose of the meeting to review and develop a process to conduct the annual performance evaluations for the CAOs. The CAO Committee discussed the scope of work, the role of the facilitator and goal setting. The CAO Committee decided to schedule a meeting on June 14 to continue reviewing the proposed process and timeline (Attachment B); review CAO expectations; and, review the draft CAO questionnaire (Attachment C). The CAO Committee may also determine if any changes to the scope of work are needed requiring an amendment to the MRG contract to bring to Council for review.
FISCAL/RESOURCE IMPACT
There is no resource impact to maintain the current evaluation process. However, depending on the direction of the Committee to the evaluation facilitator, changes to the current Annual CAO evaluation process may result in a change to the scope of work in the current contract which would result in a resource impact requiring Council approval.
ATTACHMENTS
Attachment A: MRG contract term ending June 2025
Attachment B: Proposed timeline
Attachment C: CAO self-evaluation questions
APPROVED BY:
Sandra Blanch, Human Resources Director in coordination with the Committee Chair Vice Mayor Lauing