CITYOFPALOALTOCONTRACTNO.C24188127
AGREEMENTFORPROFESSIONALSERVICES
BETWEENTHECITYOFPALOALTOANDDARYLD.JONES,INC.DBA
TELECOMMUNICATIONSENGINEERINGASSOCIATES
ThisAgreementforProfessionalServices(this“Agreement”)isenteredintoasofthe17thdayof June,2024(the“EffectiveDate”),byandbetweentheCITYOFPALOALTO,aCalifornia charteredmunicipalcorporation(“CITY”),andDARYLD.JONES,INC.,dba TELECOMMUNICATIONSENGINEERINGASSOCIATES,Californiacorporation,locatedat 1160IndustrialRoad#15,SanCarlos,CA94070(“CONSULTANT”).
ThefollowingrecitalsareasubstantiveportionofthisAgreementandarefullyincorporatedherein bythisreference:
RECITALS
A.CITYintendstomaintainportionsoftheCity’slegacyanalogradioand telecommunicationssystems(the“Project”)anddesirestoengageaconsultanttoprovideradio andtelecommunicationengineeringservicesinconnectionwiththeProject(the“Services”,as detailedmorefullyinExhibitA).
B.CONSULTANTrepresentsthatit,itsemployeesandsubconsultants,ifany,possessthe necessaryprofessionalexpertise,qualifications,andcapability,andallrequiredlicensesand/or certificationstoprovidetheServices.
C.CITY,inrelianceontheserepresentations,desirestoengageCONSULTANTtoprovide theServicesasmorefullydescribedinExhibitA,entitled“SCOPEOFSERVICES”.
NOW,THEREFORE,inconsiderationoftherecitals,covenants,terms,andconditions,inthis Agreement,thepartiesagreeasfollows:
SECTION1.SCOPEOFSERVICES.CONSULTANTshallperformtheServicesdescribed inExhibitAinaccordancewiththetermsandconditionscontainedinthisAgreement.The performanceofallServicesshallbetothereasonablesatisfactionofCITY.
OptionalOn-CallProvision(Thisprovisiononlyappliesifcheckedandonlyappliesto on-callagreements.)
CITYmayelectto,butisnotrequiredto,authorizeon-callServicesuptothemaximum compensationamountsetforthinSection4(NottoExceedCompensation).
CONSULTANTshallprovideon-callServicesonlybyadvanced,writtenauthorization fromCITYasdetailedinthisSection.On-callServices,ifany,shallbeauthorizedby CITY,asneeded,withaTaskOrderassignedandapprovedbyCITY’sProjectManager, asidentifiedinSection13(ProjectManagement).EachTaskOrdershallbeinsubstantially thesameformasExhibitA-ientitled“PROFESSIONALSERVICESTASKORDER”.
EachTaskOrdershaLlcontainaspecificscopeofservices,scheduleofperformanceand ProfessionalServices
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maximumcompensationamount,inaccordancewiththeprovisionsofthisAgreement.
Compensationforon-callServicesshallbespecifiedbyCITYintheTaskOrder,basedon whicheverislowest:thecompensationstructuresetforthinExhibitC,thehourlyratesset forthinExhibitC-I,oranegotiatedlumpsum.
ToacceptaTaskOrder,CONSULTANTshallsigntheTaskOrderandreturnittoCITY’s ProjectManagerwithinthetimespecifiedbytheProjectManager,anduponauthorization byCITY(definedascounter-signaturebytheCITYProjectManager),thefullyexecuted TaskOrdershallbecomepartofthisAgreement.Thecumulativetotalcompensationdue toCONSULTANTforallTaskOrdersissuedunderthisAgreementshallnotexceedthe amountofcompensationsetforthinSection4.CONSULTANTshallonlybecompensated foron-callServicesperformedunderanauthorizedTaskOrderandonlyuptothe maximumcompensationamountsetforthinSection4.Performanceofandpaymentfor anyon-callServicesaresubjecttoallrequirementsandrestrictionsinthisAgreement.
SECTION2.TERM.
ThetermofthisAgreementshallbefromthedateofitsfulLexecutionthroughJune30,2029 unlessterminatedearlierpursuanttoSection19(Termination)ofthisAgreement.
SECTION3.SCHEDULEOFPERFORMANCE.Timeisoftheessenceintheperformance ofServicesunderthisAgreement.CONSULTANTshallcompletetheServiceswithinthetermof thisAgreementandinaccordancewiththeschedulesetforthinExhibitB,entitled“SCHEDULE OFPERFORMANCE”.AnyServicesforwhichtimesforperformancearenotspecifiedinthis AgreementshallbecommencedandcompletedbyCONSULTANTinareasonablypromptand timelymannerbaseduponthecircumstancesanddirectioncommunicatedtotheCONSULTANT.
CITY’sagreementtoextendthetermorthescheduleforperformanceshallnotprecluderecovery ofdamagesfordelayiftheextensionisrequiredduetothefaultofCONSULTANT.
SECTION4.NOTTOEXCEEDCOMPENSATION.Thecompensationtobepaidto CONSULTANTforperformanceoftheServicesshallbebasedonthecompensationstructure detailedinExhibitC,entitled“COMPENSATION,”includinganyreimbursableexpenses specifiedtherein,andthemaximumtotalcompensationshallnotexceedSixHundredForty-Five ThousandDollars($645,000.00).Thehourlyscheduleofrates,ifapplicable,issetoutinExhibit C-I,entitled“SCHEDULEOFRATES.”Anyworkperformedorexpensesincurredforwhich paymentwouldresultinatotalexceedingthemaximumcompensationsetforthinthisSection4 shallbeatnocosttotheCITY.
OptionalAdditionalServicesProvision(Thisprovisionappliesonlyifcheckedanda not-to-exceedcompensationamountforAdditionalServicesisallocatedbelowunderthis Section4.)
Inadditiontothenot-to-exceedcompensationspecifiedabove,CITYhassetasidethenot- to-exceedcompensationamountofFortyThousandDollars($40,000.00)forthe performanceofAdditionalServices(asdefinedbelow).Thetotalcompensationfor performanceoftheServices,AdditionalServicesandanyreimbursableexpensesspecified inExhibitC,shallnotexceedSixHundredEighty-FiveThousandDollars ($685,000.00),asdetailedinExhibitC.
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“AdditionalServices”meansanyworkthatisdeterminedbyCITYtobenecessaryforthe propercompletionoftheProject,butwhichisnotincludedwithintheScopeofServices describedatExhibitA.CITYmayelectto,butisnotrequiredto,authorizeAdditional ServicesuptothemaximumamountofcompensationsetforthforAdditionalServicesin thisSection4.CONSULTANTshallprovideAdditionalServicesonlybyadvanced, writtenauthorizationfromCITYasdetailedinthisSection.AdditionalServices,ifany, shallbeauthorizedbyCITYwithaTaskOrderassignedandauthorizedbyCITY’sProject Manager,asidentifiedinSection13(ProjectManagement).EachTaskOrdershallbein substantiallythesameformasExhibitA-i,entitled“PROFESSIONALSERVICESTASK ORDER”.EachTaskOrdershallcontainaspecificscopeofservices,scheduleof performanceandmaximumcompensationamount,inaccordancewiththeprovisionsof thisAgreement.CompensationforAdditionalServicesshallbespecifiedbyCITYinthe TaskOrder,basedonwhicheverislowest:thecompensationstructuresetforthinExhibit C,thehourlyratessetforthinExhibitC-i,oranegotiatedlumpsum.
ToacceptaTaskOrder,CONSULTANTshallsigntheTaskOrderandreturnittoCITY’s ProjectManagerwithinthetimespecifiedbytheProjectManager,anduponauthorization byCITY(definedascounter-signaturebytheCITYProjectManager),thefullyexecuted TaskOrdershallbecomepartofthisAgreement.Thecumulativetotalcompensationto CONSULTANTforallTaskOrdersauthorizedunderthisAgreementshallnotexceedthe amountofcompensationsetforthforAdditionalServicesinthisSection4.
CONSULTANTshallonlybecompensatedforAdditionalServicesperformedunderan authorizedTaskOrderandonlyuptothemaximumamountofcompensationsetforthfor AdditionalServicesinthisSection4.PerformanceofandpaymentforanyAdditional ServicesaresubjecttoallrequirementsandrestrictionsinthisAgreement.
SECTION5.INVOICES.Inordertorequestpayment,CONSULTANTshallsubmitmonthly invoicestotheCITYdescribingtheServicesperformedandtheapplicablecharges(including,if applicable,anidentificationofpersonnelwhoperformedtheServices,hoursworked,hourlyrates, andreimbursableexpenses),baseduponExhibitCor,asapplicable,CONSULTANT’sschedule ofratessetforthinExhibitC-I.Ifapplicable,theinvoiceshallalsodescribethepercentageof completionofeachtask.TheinformationinCONSULTANT’sinvoicesshallbesubjectto verificationbyCITY.CONSULTANTshallsendallinvoicestoCITY’sProjectManageratthe addressspecifiedinSection13(ProjectManagement)below.CITYwillgenerallyprocessand payinvoiceswithinthirty(30)daysofreceiptofanacceptableinvoice.
SECTION6.QUALIFICATIONS/STANDARDOFCARE.AllServicesshallbeperformed byCONSULTANTorunderCONSULTANT’ssupervision.CONSULTANTrepresentsthatit, itsemployeesandsubcontractors,ifany,possesstheprofessionalandtechnicalpersonnel necessarytoperfori-ntheServicesrequiredbythisAgreementandthatthepersonnelhave sufficientskillandexperiencetoperformtheServicesassignedtothem.CONSULTANT representsthatit,itsemployeesandsubcontractors,ifany,haveandshallmaintainduringtheterm ofthisAgreementalllicenses,permits,qualifications,insuranceandapprovalsofwhatevernature thatarelegallyrequiredtoperformtheServices.AllServicestobefurnishedbyCONSULTANT underthisAgreementshallmeettheprofessionalstandardandqualitythatprevailamong professionalsinthesamedisciplineandofsimilarknowledgeandskillengagedinrelatedwork throughoutCaliforniaunderthesameorsimilarcircumstances.
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SECTION7.COMPLIANCEWITHLAWS.CONSULTANTshallkeepitselfinformedof andincompliancewithaltfederal,stateandlocallaws,ordinances,regulations,andordersthat mayaffectinanymannertheProjectortheperformanceoftheServicesorthoseengagedto performServicesunderthisAgreement,asamendedfromtimetotime.CONSULTANTshall procureallpermitsandlicenses,payallchargesandfees,andgiveallnoticesrequiredbylawin theperformanceoftheServices.
SECTION8.ERRORS/OMISSIONS.CONSULTANTissolelyresponsibleforcosts, including,butnotlimitedto,increasesinthecostofServices,arisingfromorcausedby CONSULTANT’serrorsandomissions,including,butnotlimitedto,thecostsofcorrectionssuch errorsandomissions,anychangeordermarkupcosts,orcostsarisingfromdelaycausedbythe errorsandomissionsorunreasonabledelayincorrectingtheerrorsandomissions.
SECTION9.COSTESTIMATES.IfthisAgreementpertainstothedesignofapublicworks project,CONSULTANTshallsubmitestimatesofprobableconstructioncostsateachphaseof designsubmittal.IfthetotalestimatedconstructioncostatanysubmittalexceedstheCITY’s statedconstructionbudgetbytenpercent(10%)ormore,CONSULTANTshallmake recommendationstoCITYforaligningtheProjectdesignwiththebudget,incorporateCITY approvedrecommendations,andrevisethedesigntomeettheProjectbudget,atnoadditionalcost toCITY.
SECTION10.INDEPENDENTCONTRACTOR.CONSULTANTacknowledgesandagrees thatCONSULTANTandanyagentoremployeeofCONSULTANTwillactasandshallbe deemedatalltimestobeanindependentcontractorandshallbewhollyresponsibleforthemanner inwhichCONSULTANTperformstheServicesrequestedbyCITYunderthisAgreement.
CONSULTANTandanyagentoremployeeofCONSULTANTwillnothaveemployeestatus withCITY,norbeentitledtoparticipateinanyplans,arrangements,ordistributionsbyCITY pertainingtoorinconnectionwithanyretirement,healthorotherbenefitsthatCITYmayofferits employees.CONSULTANTwillberesponsibleforallobligationsandpayments,whether imposedbyfederal,stateorlocallaw,including,butnotlimitedto,FICA,incometax withholdings,workers’compensation,unemploymentcompensation,insurance,andothersimilar responsibilitiesrelatedtoCONSULTANT’sperformanceoftheServices,oranyagentor employeeofCONSULTANTprovidingsame.NothinginthisAgreementshallbeconstruedas creatinganemploymentoragencyrelationshipbetweenCITYandCONSULTANToranyagent oremployeeofCONSULTANT.AnytermsinthisAgreementreferringtodirectionfromCITY shallbeconstruedasprovidingfordirectionastopolicyandtheresultofCONSULTANT’s provisionoftheServicesonly,andnotastothemeansbywhichsucharesultisobtained.
SECTION11.ASSIGNMENT.Thepartiesagreethattheexpertiseandexperienceof CONSULTANTarematerialconsiderationsforthisAgreement.CONSULTANTshallnotassign ortransferanyinterestinthisAgreementnortheperformanceofanyofCONSULTANT’s obligationshereunderwithoutthepriorwrittenapprovaloftheCityManager.Anypurported assignmentmadewithoutthepriorwrittenapprovaloftheCityManagerwillbevoidandwithout effect.Subjecttotheforegoing,thecovenants,terms,conditionsandprovisionsofthisAgreement willapplyto,andwillbind,theheirs,successors,executors,administratorsandassigneesofthe parties.
SECTION12.SUBCONTRACTING.
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OptionA:NoSubcontractor:CONSULTANTshallnotsubcontractanyportionofthe ServicestobeperformedunderthisAgreementwithoutthepriorwrittenauthorizationoftheCity Managerordesignee.IntheeventCONSULTANTdoessubcontractanyportionoftheworkto beperformedunderthisAgreement,CONSULTANTshallbefullyresponsibleforallactsand omissionsofsubcontractors.
CONSULTANTshallberesponsiblefordirectingtheworkofanysubcontractorsandforany compensationduetosubcontractors.CITYassumesnoresponsibilitywhatsoeverconcerning compensationofsubcontractors.CONSULTANTshallbefullyresponsibletoCITYforallacts andomissionsofsubcontractors.CONSULTANTshallchangeoraddsubcontractorsonlywith thepriorwrittenapprovaloftheCityManagerordesignee.
SECTION13.PROJECTMANAGEMENT.CONSULTANTwillassignDarylJonesasthe CONSULTANT’sProjectManagertohavesupervisoryresponsibilityfortheperformance, progress,andexecutionoftheServicesandrepresentCONSULTANTduringtheday-to-day performanceoftheServices.IfcircumstancescausethesubstitutionoftheCONSULTANT’s ProjectManageroranyotherofCONSULTANT’skeypersonnelforanyreason,theappointment ofasubstituteProjectManagerandtheassignmentofanykeyneworreplacementpersonnelwill besubjecttothepriorwrittenapprovaloftheCITY’sProjectManager.CONSULTANT,at CITY’srequest,shallpromptlyremoveCONSULTANTpersonnelwhoCITYfindsdonot performtheServicesinanacceptablemanner,areuncooperative,orpresentathreattotheadequate ortimelycompletionoftheServicesorathreattothesafetyofpersonsorproperty.
CITY’sProjectManagerisNicoleFrazier.PoliceDepartment,TechnicalServicesDivision,275 ForestAve.,PaloAlto,CA94301,Telephone:650-329-2331,email:
Nicole.Frazier(CityoWaloAlto.org,CITY’sProjectManagerwillbeCONSULTANT’spointof contactwithrespecttoperformance,progressandexecutionoftheServices.CITYmaydesignate analternateProjectManagerfromtimetotime.
SECTION14.OWNERSHIPOFMATERIALS.Allworkproduct,includingwithout limitation,allwritings,drawings,studies,sketches,photographs,plans,reports,specifications, computations,models,recordings,data,documents,andothermaterialsandcopyrightinterests developedunderthisAgreement,inanyformormedia,shallbeandremaintheexclusiveproperty ofCITYwithoutrestrictionorlimitationupontheiruse.CONSULTANTagreesthatallcopyrights whicharisefromcreationoftheworkproductpursuanttothisAgreementarevestedinCITY,and CONSULTANTherebywaivesandrelinquishesaLlclaimstocopyrightorotherintellectual propertyrightsinfavorofCITY.NeitherCONSULTANTnoritssubcontractors,ifany,shall makeanyofsuchworkproductavailabletoanyindividualororganizationwithoutthepriorwritten approvaloftheCityManagerordesignee.CONSULTANTmakesnorepresentationofthe suitabilityoftheworkproductforuseinorapplicationtocircumstancesnotcontemplatedbythe ScopeofServices.
SECTION15.AUDITS.CONSULTANTagreestopermitCITYanditsauthorized representativestoaudit,atanyreasonabletimeduringthetermofthisAgreementandforfour(4) yearsfromthedateoffinalpayment,CONSULTANT’srecordspertainingtomatterscoveredby thisAgreement,includingwithoutlimitationrecordsdemonstratingcompliancewiththe requirementsofSection10(IndependentContractor).CONSULTANTfurtheragreestomaintain ProfessionalServices
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andretainaccuratebooksandrecordsinaccordancewithgenerallyacceptedaccountingprinciples foratleastfour(4)yearsaftertheexpirationorearlierterminationofthisAgreementorthe completionofanyaudithereunder,whicheverislater.
SECTION16.INDEMNITY.
16.1.Tothefullestextentpermittedbylaw,CONSULTANTshallindemnify, defendandholdharmlessCITY,itsCouncilmembers,officers,employeesandagents(eachan “IndemnifiedParty”)fromandagainstanyandalldemands,claims,orliabilityofanynature, includingdeathorinjurytoanyperson,propertydamageoranyotherloss,includingallcostsand expensesofwhatevernatureincludingattorney’sfees,expertsfees,courtcostsanddisbursements (“Claims”)resultingfrom,arisingoutoforinanymannerrelatedtoperformanceor nonperformancebyCONSULTANT,itsofficers,employees,agentsorcontractorsunderthis Agreement,regardlessofwhetherornotitiscausedinpartbyanIndemnifiedParty.
16.2.Notwithstandingtheabove,nothinginthisSection16shallbeconstruedto requireCONSULTANTtoindemnifyanIndemnifiedPartyfromaClaimarisingfromtheactive negligenceorwillfulmisconductofanIndemnifiedPartythatisnotcontributedtobyanyactof, orbyanyomissiontoperformadutyimposedbylaworagreementby,CONSULTANT,its officers,employees,agentsorcontractorsunderthisAgreement.
16.3.TheacceptanceofCONSULTANT’sServicesanddutiesbyCITYshallnot operateasawaiveroftherightofindemnification.TheprovisionsofthisSection16shallsurvive theexpirationorearlyterminationofthisAgreement.
SECTION17.WAIVERS.Nowaiverofaconditionornonperformanceofanobligationunder thisAgreementiseffectiveunlessitisinwritinginaccordancewithSection29.4ofthis Agreement.NodelayorfailuretorequireperformanceofanyprovisionofthisAgreementshall constituteawaiverofthatprovisionastothatoranyotherinstance.Anywaivergrantedshall applysolelytothespecificinstanceexpresslystated.Nosingleorpartialexerciseofanyrightor remedywillprecludeanyotherorfurtherexerciseofanyrightorremedy.
SECTION18.INSURANCE.
18.1.CONSULTANT,atitssolecostandexpense,shallobtainandmaintain,in fullforceandeffectduringthetermofthisAgreement,theinsurancecoveragedescribedinExhibit D,entitled“INSURANCEREQUIREMENTS”.CONSULTANTanditscontractors,ifany,shall obtainapolicyendorsementnamingCITYasanadditionalinsuredunderanygeneralliabilityor automobilepolicyorpolicies.
18.2.Allinsurancecoveragerequiredhereundershallbeprovidedthrough carrierswithAMBest’sKeyRatingGuideratingsofA-:VIIorhigherwhicharelicensedor authorizedtotransactinsurancebusinessintheStateofCalifornia.Anyandallcontractorsof CONSULTANTretainedtoperformServicesunderthisAgreementwillobtainandmaintain,in fullforceandeffectduringthetermofthisAgreement,identicalinsurancecoverage,namingCITY asanadditionalinsuredundersuchpoliciesasrequiredabove.
18.3.CertificatesevidencingsuchinsuranceshallbefiledwithCITY ProfessionalServices
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concurrentlywiththeexecutionofthisAgreement.Thecertificateswillbesubjecttotheapproval ofCITY’sRiskManagerandwiltcontainanendorsementstatingthattheinsuranceisprimary coverageandwillnotbecanceled,ormateriallyreducedincoverageorlimits,bytheinsurerexcept afterfilingwiththePurchasingManagerthirty(30)days’priorwrittennoticeofthecancellation ormodification.Iftheinsurercancelsormodifiestheinsuranceandprovideslessthanthirty(30) days’noticetoCONSULTANT,CONSULTANTshallprovidethePurchasingManagerwritten noticeofthecancellationormodificationwithintwo(2)businessdaysoftheCONSULTANT’s receiptofsuchnotice.CONSULTANTshallberesponsibleforensuringthatcurrentcertificates evidencingtheinsuranceareprovidedtoCITY’sChiefProcurementOfficerduringtheentireterm ofthisAgreement.
18.4.Theprocuringofsuchrequiredpolicyorpoliciesofinsurancewillnotbe construedtolimitCONSULTANT’sliabilityhereundernortofulfilltheindemnification provisionsofthisAgreement.Notwithstandingthepolicyorpoliciesofinsurance, CONSULTANTwillbeobligatedforthefullandtotalamountofanydamage,injury,orloss causedbyordirectlyarisingasaresultoftheServicesperformedunderthisAgreement,including suchdamage,injury,orlossarisingaftertheAgreementisterminatedorthetermhasexpired.
SECTION19.TERMINATIONORSUSPENSIONOFAGREEMENTORSERVICES.
19.1.TheCityManagermaysuspendtheperformanceoftheServices,inwhole orinpart.orterminatethisAgreement,withorwithoutcause,bygivingten(10)dayspriorwritten noticethereoftoCONSULTANT.IfCONSULTANTfailstoperformanyofitsmaterial obligationsunderthisAgreement,inadditiontoallotherremediesprovidedunderthisAgreement oratlaw,theCityManagermayterminatethisAgreementsooneruponwrittennoticeof termination.Uponreceiptofanynoticeofsuspensionortermination,CONSULTANTwill discontinueitsperformanceoftheServicesontheeffectivedateinthenoticeofsuspensionor termination.
19.2.Ineventofsuspensionortermination,CONSULTANTwilldelivertothe CityManageronorbeforetheeffectivedateinthenoticeofsuspensionortermination,anyand allworkproduct,asdetailedinSection14(OwnershipofMaterials),whetherornotcompleted, preparedbyCONSULTANToritscontractors,ifany,intheperformanceofthisAgreement.Such workproductisthepropertyofCITY,asdetailedinSection14(OwnershipofMaterials).
19.3.Ineventofsuspensionortermination,CONSULTANTwillbepaidforthe ServicesrenderedandworkproductsdeliveredtoCITYinaccordancewiththeScopeofServices uptotheeffectivedateinthenoticeofsuspensionortermination;provided,however,ifthis AgreementissuspendedorterminatedonaccountofadefaultbyCONSULTANT,CITYwillbe obligatedtocompensateCONSULTANTonlyforthatportionofCONSULTANT’sServices providedinmaterialconformitywiththisAgreementassuchdeterminationismadebytheCity Manageractinginthereasonableexerciseofhis/herdiscretion.ThefollowingSectionswill surviveanyexpirationorterminationofthisAgreement:14,15,16,17,19.2,19.3,t9.4,20,25, 27,28,29and30.
19.4.Nopayment,partialpayment,acceptance,orpartialacceptancebyCITY willoperateasawaiveronthepartofCITYofanyofitsrightsunderthisAgreement,unlessmade inaccordancewithSection17(Waivers).
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SECTION20.NOTICES.
Allnoticeshereunderwillbegiveninwritingandmailed,postageprepaid,by certifiedmail,addressedasfollows:
ToCITY:OfficeoftheCityClerk
CityofPaloAlto
PostOfficeBox10250
PaloAlto,CA94303
WithacopytothePurchasingManager
ToCONSULTANT:AttentionoftheProjectManagerattheaddressof CONSULTANTrecitedonthefirstpageofthisAgreement.
CONSULTANTshallprovidewrittennoticetoCITYofanychangeofaddress.
SECTION21.CONFLICTOFINTEREST.
21.1.InexecutingthisAgreement,CONSULTANTcovenantsthatitpresently hasnointerest,andwillnotacquireanyinterest,directorindirect,financialorotherwise,which wouldconflictinanymannerordegreewiththeperformanceoftheServices.
21.2.CONSULTANTfurthercovenantsthat,intheperformanceofthis Agreement,itwillnotemploysubcontractorsorotherpersonsorpartieshavingsuchaninterest.
CONSULTANTcertifiesthatnopersonwhohasorwillhaveanyfinancialinterestunderthis AgreementisanofficeroremployeeofCITY;thisprovisionwillbeinterpretedinaccordance withtheapplicableprovisionsofthePaloAltoMunicipalCodeandtheGovernmentCodeofthe StateofCalifornia,asamendedfromtimetotime.CONSULTANTagreestonotifyCITYifany conflictarises.
21.3.IftheCONSULTANTmeetsthedefinitionofa“Consultant”asdefinedby theRegulationsoftheFairPoliticalPracticesCommission,CONSULTANTwillfilethe appropriatefinancialdisclosuredocumentsrequiredbythePaloAltoMunicipalCodeandthe PoliticalReformActof1974,asamendedfromtimetotime.
SECTION22.NONDISCRIMINATION;COMPLIANCEWITHADA.
22.1.AssetforthinPaloAltoMunicipalCodeSection2.30.510,asamended fromtimetotime,CONSULTANTcertifiesthatintheperformanceofthisAgreement,itshallnot discriminateintheemploymentofanypersonduetothatperson’srace,skincolor,gender,gender identity,age,religion,disability,nationalorigin,ancestry,sexualorientation,pregnancy,genetic informationorcondition,housingstatus,maritalstatus,familialstatus,weightorheightofsuch person.CONSULTANTacknowledgesthatithasreadandunderstandstheprovisionsofSection
2.30.510ofthePaloAltoMunicipalCoderelatingtoNondiscriminationRequirementsandthe penaltiesforviolationthereof,andagreestomeetallrequirementsofSection2.30.510pertaining tonondiscriminationinemployment.
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22.2.CONSULTANTunderstandsandagreesthatpursuanttotheAmericans DisabilitiesAct(“ADA”),programs,servicesandotheractivitiesprovidedbyapublicentityto thepublic,whetherdirectlyorthroughacontractororsubcontractor,arerequiredtobeaccessible tothedisabledpublic.CONSULTANTwillprovidetheServicesspecifiedinthisAgreementina mannerthatcomplieswiththeADAandanyotherapplicablefederal,stateandlocaldisability rightslawsandregulations,asamendedfromtimetotime.CONSULTANTwillnotdiscriminate againstpersonswithdisabilitiesintheprovisionofservices,benefitsoractivitiesprovidedunder thisAgreement.
SECTION23.ENVIRONMENTALLYPREFERREDPURCHASINGANDZERO
WASTEREQUIREMENTS.CONSULTANTshallcomplywiththeCITY’sEnvironmentally PreferredPurchasingpolicieswhichareavailableatCITY’sPurchasingDepartment,hereby incorporatedbyreferenceandasamendedfromtimetotime.CONSULTANTshallcomplywith wastereduction,reuse,recyclinganddisposalrequirementsofCITY’sZeroWasteProgram.Zero Wastebestpracticesinclude,first,minimizingandreducingwaste;second,reusingwaste;and, third,recyclingorcompostingwaste.Inparticular,CONSULTANTshallcomplywiththe followingZeroWasterequirements:
(a)AllprintedmaterialsprovidedbyCONSULTANTtoCITYgeneratedfroma personalcomputerandprinterincludingbutnotlimitedto,proposals,quotes,invoices,reports, andpubliceducationmaterials,shallbedouble-sidedandprintedonaminimumof30%orgreater post-consumercontentpaper,unlessotherwiseapprovedbyCITY’sProjectManager.Any submittedmaterialsprintedbyaprofessionalprintingcompanyshallbeaminimumof30%or greaterpost-consumermaterialandprintedwithvegetable-basedinks. (b)GoodspurchasedbyCONSULTANTonbehalfofCITYshallbepurchasedin accordancewithCITY’sEnvironmentalPurchasingPolicyincludingbutnotlimitedtoExtended ProducerResponsibilityrequirementsforproductsandpackaging.Acopyofthispolicyisonfile atthePurchasingDepartment’soffice.
(c)Reusable/returnablepalletsshallbetakenbackbyCONSULTANT,atno additionalcosttoCITY,forreuseorrecycling.CONSULTANTshallprovidedocumentationfrom thefacilityacceptingthepalletstoverifythatpalletsarenotbeingdisposed.
SECTION24.COMPLIANCEWITHPALOALTOMINIMUMWAGEORDINANCE.
CONSULTANTshallcomplywithallrequirementsofthePaloAltoMunicipalCodeChapter4.62 (CitywideMinimumWage),asamendedfromtimetotime.Inparticular,foranyemployee otherwiseentitledtotheStateminimumwage,whoperformsatleasttwo(2)hoursofworkina calendarweekwithinthegeographicboundariesoftheCity,CONSULTANTshallpaysuch employeesnolessthantheminimumwagesetforthinPaloAltoMunicipalCodeSection4.62.030 foreachhourworkedwithinthegeographicboundariesoftheCityofPaloAlto.Inaddition, CONSULTANTshallpostnoticesregardingthePaloAltoMinimumWageOrdinancein accordancewithPaloAltoMunicipalCodeSection4.62.060.
SECTION25.NON-APPROPRIATION.ThisAgreementissubjecttothefiscalprovisionsof theCharteroftheCityofPaloAltoandthePaloAltoMunicipalCode,asamendedfromtimeto time.ThisAgreementwillterminatewithoutanypenalty(a)attheendofanyfiscalyearinthe eventthatfundsarenotappropriatedforthefollowingfiscalyear,or(b)atanytimewithinafiscal yearintheeventthatfundsareonlyappropriatedforaportionofthefiscalyearandfundsforthis Agreementarenolongeravailable.ThisSectionshalltakeprecedenceintheeventofaconflict ProfessionalServices
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withanyothercovenant,term,condition,orprovisionofthisAgreement.
SECTION26.PREVAILINGWAGESANDDIRREGISTRATIONFORPUBLIC
WORKSCONTRACTS.
26.1.ThisProjectisnotsubjecttoprevailingwagesandrelated requirements.CONSULTANTisnotrequiredtopayprevailingwagesandmeetrelated requirementsundertheCaliforniaLaborCodeandCaliforniaCodeofRegulationsinthe performanceandimplementationoftheProjectifthecontract:
(1)isnotapublicworkscontract;
(2)isforapublicworksconstructionprojectof$25,000orless,perCalifornia LaborCodeSections1782(d)(1),1725.5(f)and1773.3(j);or
(3)isforapublicworksalteration,demolition,repair,ormaintenanceprojectof $15,000orless,perCaliforniaLaborCodeSections1782(d)(1),1725.5(f)and 1773.3(j).
SECTION27.CLAIMSPROCEDUREFOR“9204PUBLICWORKSPROJECTS”.For purposesofthisSection27,a“9204PublicWorksProject”meanstheerection,construction, alteration,repair,orimprovementofanypublicstructure,building,road,orotherpublic improvementofanykind.(Cal.Pub.Cont.Code§9204.)PerCaliforniaPublicContractCode Section9204.forPublicWorksProjects,certainclaimsproceduresshallapply,assetforthin ExhibitF.entitled“ClaimsforPublicContractCodeSection9204PublicWorksProjects”.
ThisProjectisnota9204PublicWorksProject.
SECTION28.CONFIDENTIALINFORMATION.
28.1.IntheperformanceofthisAgreement,CONSULTANTmayhaveaccessto CITY’sConfidentialInformation(definedbelow).CONSULTANTwillholdConfidential Informationinstrictconfidence,notdiscloseittoanythirdparty,andwilluseitonlyforthe performanceofitsobligationstoCITYunderthisAgreementandfornootherpurpose.
CONSULTANTwillmaintainreasonableandappropriateadministrative,technicalandphysical safeguardstoensurethesecurity,confidentialityandintegrityoftheConfidentialInformation.
Notwithstandingtheforegoing,CONSULTANTmaydiscloseConfidentialInformationtoits employees,agentsandsubcontractors,ifany,totheextenttheyhaveaneedtoknowinorderto performCONSULTANT’sobligationstoCITYunderthisAgreementandfornootherpurpose, providedthattheCONSULTANTinformsthemof,andrequiresthemtofollow,theconfidentiality andsecurityobligationsofthisAgreement.
28.2.“Confidentialtnformation”meansalldata,information(includingwithout limitation“PersonalInformation”aboutaCaliforniaresidentasdefinedinCivilCodeSection I79$etseq.,asamendedfromtimetotime)andmaterials,inanyformormedia,tangibleor intangible,providedorotherwisemadeavailabletoCONSULTANTbyCITY,directlyor indirectly,pursuanttothisAgreement.ConfidentialInformationexcludesinformationthat CONSULTANTcanshowbyappropriatedocumentation:(i)waspubliclyknownatthetimeit wasprovidedorhassubsequentlybecomepubliclyknownotherthanbyabreachofthis Agreement;(ii)wasrightfullyinCONSULTANT’spossessionfreeofanyobligationof confidencepriortoreceiptofConfidentialInformation;(iii)isrightfullyobtainedby ProfessionalServices
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CONSULTANTfromathirdpartywithoutbreachofanyconfidentialityobligation;(iv)is independentlydevelopedbyemployeesofCONSULTANTwithoutanyuseoforaccesstothe ConfidentialInformation;or(v)CONSULTANThaswrittenconsenttodisclosesignedbyan authorizedrepresentativeofCITY.
28.3.Notwithstandingtheforegoing,CONSULTANTmaydiscloseConfidential Informationtotheextentrequiredbyorderofacourtofcompetentjurisdictionorgovernmental body,providedthatCONSULTANTwiltnotifyCITYinwritingofsuchorderimmediatelyupon receiptandpriortoanysuchdisclosure(unlessCONSULTANTisprohibitedbylawfromdoing so),togiveCITYanopportunitytoopposeorotherwiserespondtosuchorder.
28.4.CONSULTANTwillnotifyCitypromptlyuponlearningofanybreachin thesecurityofitssystemsorunauthorizeddisclosureof,oraccessto,ConfidentialInformationin itspossessionorcontrol,andifsuchConfidentialInformationconsistsofPersonalInformation, CONSULTANTwillprovideinformationtoCITYsufficienttomeetthenoticerequirementsof CivilCodeSection1798etseq.,asapplicable,asamendedfromtimetotime.
28.5.PriortooruponterminationorexpirationofthisAgreement, CONSULTANTwilthonoranyrequestfromtheCITYtoreturnorsecurelydestroyallcopiesof ConfidentialInformation.AllConfidentialInformationisandwillremainthepropertyoftheCITY andnothingcontainedinthisAgreementgrantsorconfersanyrightstosuchConfidential InformationonCONSULTANT.
28.6.IfselectedinSection30(Exhibits),thisAgreementisalsosubjecttothe termsandconditionsoftheInformationPrivacyPolicyandCybersecurityTermsandConditions.
SECTION29.MISCELLANEOUSPROVISIONS.
29.1.ThisAgreementwillbegovernedbyCalifornialaw,withoutregardtoits conflictoflawprovisions.
29.2.Intheeventthatanactionisbrought,thepartiesagreethattrialofsuch actionwillbevestedexclusivelyinthestatecourtsofCaliforniaintheCountyofSantaClara, StateofCalifornia.
29.3.Theprevailingpartyinanyactionbroughttoenforcetheprovisionsofthis Agreementmayrecoveritsreasonablecostsandattorneys’feesexpendedinconnectionwiththat action.Theprevailingpartyshallbeentitledtorecoveranamountequaltothefairmarketvalue oflegalservicesprovidedbyattorneysemployedbyitaswellasanyattorneys’feespaidtothird parties.
29.4.ThisAgreement,includingallexhibits,constitutestheentireandintegrated agreementbetweenthepartieswithrespecttothesubjectmatterofthisAgreement,andsupersedes altprioragreements,negotiations,representations,statementsandundertakings,eitheroralor written.ThisAgreementmaybeamendedonlybyawritteninstrument,whichissignedbythe authorizedrepresentativesofthepartiesandapprovedasrequiredunderPaloAltoMunicipal Code,asamendedfromtimetotime.
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29.5.Ifacourtofcompetentjurisdictionfindsorrulesthatanyprovisionofthis Agreementisvoidorunenforceable,theunaffectedprovisionsofthisAgreementwillremainin fullforceandeffect.
29.6.IntheeventofaconflictbetweenthetermsofthisAgreementandthe exhibitshereto(perSection30)orCONSULTANT’sproposal(ifany),theAgreementshall control.IntheeventofaconflictbetweentheexhibitsheretoandCONSULTANT’sproposal(if any),theexhibitsshallcontrol.
29.7.TheprovisionsofallcheckedboxesinthisAgreementshallapplytothis Agreement;theprovisionsofanyuncheckedboxesshallnotapplytothisAgreement.
29.8.AllsectionheadingscontainedinthisAgreementareforconvenienceand referenceonlyandarenotintendedtodefineorlimitthescopeofanyprovisionofthisAgreement.
29.9.ThisAgreementmaybesignedinmultiplecounterparts,which,when executedbytheauthorizedrepresentativesoftheparties,shalltogetherconstituteasinglebinding agreement.
SECTION30.EXHIBITS.Eachofthefollowingexhibits,ifthecheckboxforsuchexhibitis selectedbelow,isherebyattachedandincorporatedintothisAgreementbyreferenceasthough fullysetforthherein:
EXHIBITA:
EXHIBITA-I
EXHIBITB:
EXHIBITC:
EXHIBITC-I:
EXHIBITD:
SCOPEOfSERVICES
PROFESSIONALSERVICESTASKORDER
SCHEDULEOfPERFORMANCE
COMPENSATION
SCHEDULEOFRATES
INSURANCEREQUIREMENTS
THISAGREEMENTISNOTCOMPLETEUNLESSALLSELECTEDEXHIBITS
AREATTACHED.
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CONTRACTNO.C24188769SIGNATUREPAGE
INWITNESSWHEREOF,thepartiesheretohavebytheirdulyauthorizedrepresentatives executedthisAgreementasofthedatefirstabovewritten.
CITYOFPALOALTODARYLB.JONES,INC.,dba
TELECOMMUNICATIONS
ENGINEERINGASSOCIATES
CityManagerOfficer&
/I
By:tAf
1U
APPROVEDASTOFORM:Name:_________________
Title:__________________
CityAttorneyordesignee
Officer2/
By:_______________________
/
/
Name:__________________________
Title:
//
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ACKNOWLEDGMENT
StateofCalifornia
CountyofSanMateo
Onbeforeme,..i$:x:D(\
(insertnameandtitleoftheofficer)
personallyappeared
whoprovedtomeonthebasisofs’tisfactoryevidencetobetheperson(s)whosename(s)is/are subscribedtothewithininstrumentandacknowledgedtomethathe/she/theyexecutedthesamein his/her/theirauthorizedcapacity(ies),andthatbyhis/her/theirsignature(s)ontheinstrumentthe person(s),ortheentityuponbehalfofwhichtheperson(s)acted,executedtheinstrument.
IcertifyunderPENALTYOFPERJURYunderthelawsoftheStateofCaliforniathattheforegoing paragraphistrueandcorrect.
]ASONIERESC1
NOTARYPUBLIC.CALIFORNIA
SANMAIEOCOUNTY
ExpFEB122025
Anotarypublicorotherofficercompletingthis
certificateverifiesonlytheidentityoftheindividual
whosignedthedocumenttowhichthiscertificateis
attached,andnotthetruthfulness,accuracy,or
validityofthatdocument.
WITNESSmyndandofficialseal.
eaI)
EXHIBITA
SCOPEOFSERVICES
CONSULTANTshallprovidetheServicesdetailedinthisExhibitA,entitled“SCOPEOF SERVICES”.Notwithstandinganyprovisionhereintothecontrary,CONSULTANT’sduties andservicesdescribedinthisScopeofServicesshallnotincludepreparingorassistingCITY withanyportionofCITY’spreparationofarequestforproposals,requestforqualifications,or anyothersolicitationregardingasubsequentoradditionalcontractwithCITY.CITYshallatall timesretainresponsibilityforpubliccontracting,includingwithrespecttoanysubsequentphase ofthisproject.CONSULTANT’sparticipationintheplanning,discussions,ordrawingof projectplansorspecificationsshallbelimitedtoconceptual,preliminary,orinitialplansor specifications.CONSULTANTshallcooperatewithCITYtoensurethatallbiddersfora subsequentcontractonanysubsequentphaseofthisprojecthaveaccesstothesameinformation, includingallconceptual,preliminary,orinitialplansorspecificationspreparedby CONSULTANTpursuanttothisScopeofServices.
CONSULTANT(alsoreferredtohereinas“TEA”)shallprovideprofessional telecommunicationsengineeringservicestomanageandmaintaintheCITY’sradio infrastructureandconsoleequipment.TheCITYhasoptedforaserviceplanthatcoversall partsandequipment(exceptingtheitemsinthe‘ServicesExcluded”sectionbelow)without additionalcharge.Inaddition,alllabor,includingtraveltimewillbeprovidedforany equipmentorsystemsproblemwithoutadditionalcharge.
CONSULTANTagreestoprovidetotalproblemresolutionservicesunderthisAgreement.This includesliaisonwithequipmentmanufacturers,othervendors,theCounty,andthe9-1-1System maintenanceprovider.CONSULTANTshallinvestigateallreportsofsystemproblemsandwork withtheappropriatevendororagencytocorrectit.CONSULTANTwillfurtherserveasthe CITY’ssinglepointofcontactforproblemsrelatedtotheequipmentlistedinExhibitC.
Inadditiontoroutinemaintenanceandmanagementoftelecommunicationsequipment, CONSULTANTwillmakerecommendationstotheCITYwhenequipmentneedstobereplaced andoffersuggestionsaboutnewproductsandequipment,whichcanbeusedtoenhancesystem performance.CONSULTANTagreestoprovidetrainingforCITYpersonnelon communicationssystemsasnecessary.CONSULTANTwillassisttheCITYinidentifying issueswhenitisnecessaryfortheCITYtomakeroutinesystemdesignchangesand enhancementstoanyequipmentcoveredunderthisagreement.CONSULTANTwillwritebid specificationsforbasestationequipmentwhendirectedtodosobytheCITY.
WrittenreportsonthestatusoftheCITY’scommunicationssystemswillbeprovidedwhen necessarybutnotlessthanonceperyearbythe15thofDecember.Alloftheaboveservicesare includedinthetotalcompensationsetforthinExhibitCandshallbeatnoadditionalcostto CITY.
FurtherdetailsonservicesincludedinCONSULTANT’SperformanceofthisAgreementare providedbelow,aswellasasectiononexcludedservices.
REQUIREDSERVICES(INCLUDED)
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RadioInfrastructureManagementServices:Allcommunicationsproblemsunderthisagreement areresolvedeffectivelyandefficiently.Intheeventofasystemfailure,theCONSULTANT shallrespondpromptly(inaccordancewiththespecifiedresponsetimerequirements)andmake thenecessaryrepairsinamannerthatwillkeepanysystemdowntimetoanabsoluteminimum.
MaintenanceandRepairServices:TheCONSULTANTshallkeepallequipmentcoveredby thisproposalinExhibitCinexcellentworkingcondition,utilizingcurrentindustrystandardsand modempreventivemaintenancetechniques.Allpartsandlabornecessarytoaccomplish preventivemaintenanceandrepairwillbeprovidedwithoutadditionalcosts.
ResponseTimes:TheCONSULTANTshallprovidetheCITYwithatelephonenumberthatis availableforreportingproblemsthatisansweredorrespondedto24hoursaday,7daysper week,365daysperyear.Allincidentsinthefollowingcategoriesshallberespondedtoand resolvedwithinthespecifiedtime.Inallinstances,theCONSULTANTshallmakeeveryeffort tobeavailableforimmediatetelephoneconsultationforanyproblem.
EmergencyRequest:TheCONSULTANTshallhandleallemergencyrequestsforservicewithin onehouroftherequestbeingreported.Emergencyrequestsaredefinedasamalfunctionof equipmentthathasamajoreffectondailyoperations.Anexampleofsuchamalfunctionwould beamajorfailureatadispatchconsole.
HighPriorityRequests:TheCONSULTANTshallhandleallrequestsofthisnaturewithinfour (4)hoursoftherequestbeingreported.HighPriorityrequestaredefinedasamalfunctionof equipmentthatcanbetemporarilyresolvedbyaworkaround.Anexampleofsuchamalfunction wouldbeasecondarychannelbecominginoperableandthattrafficbeingmovedtotheprimary channel.
Non-criticalRequests:TheCONSULTANTshallhandleallNon-criticalrequestswithintwenty- four(24)oftherequestbeingreported.Non-criticalrequestsaredefinedasintermittentproblems thatdonothaveasignificantoperationalimpact.Anexampleofanintermittentproblemwould beperiodicstaticonasecondarychannel.
Inallinstances,theCONSULTANTshallmakeeveryefforttobeavailableforimmediate telephoneconsultation.
EquipmentInventoryandHandling:ItshallbethejointresponsibilityoftheCITYand CONSULTANTtomaintainanaccuratelistingofallradioinfrastructureequipment(exceptas otherwiseprovidedforinthisAgreement).Itisunderstoodthatonlyequipmentlistedinthemost currentcopyoftheequipmentitemizationiscoveredunderafixedfeeproposal.
ItisfurtherunderstoodthatCONSULTANT’spersonnelwillneedtoperiodicallypossessradio equipmentthatbelongstotheCITY.CONSULTANTagreestoexercisereasonablecareforthe equipmentandshallberesponsibleforitsreturntotheCITY.
MISCELLANEOUSSERVICES(INCLUDED)
ItisunderstoodthatTEAmayneedtoperiodicallypossessradioequipmentthatbelongstothe CITY.TEAagreestoexercisereasonablecarefortheequipmentandshallberesponsibleforits Professional5ervices
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returntotheCITY.
TEAisauthorizedbytheCITYtoinstallitsownradiorepeaterandantennaatanyCITYradio sitetofacilitateadministrativecommunicationbetweenTEApersonnel.Allequipmentand installationserviceswillbeatTEA’sandexpenseandtheCITYshallincurnoadditionalcharge.
TherewillbenochargeforrentalofspaceofelectricalpowerattheCITY’sradiosites.
TEAwiLlmaintaintheCITY’sFCC’sradiolicenses.TEAwillprovideradiosystemstraining forprobationarydispatchersandattwoContinuedProfessionalTraining(CPT)sessionsannually
ADDITIONALMAFNTENANCESERVICES(INCLUDED)
Duringcontractyearone,CONSULTANTshallprovideahigher-than-usuallevelof maintenanceservices,astheCITY’sequipmentandsystemsareinneedofsomeadditional maintenancecare.Thenot-to-exceedamountforsuchadditionalmaintenance services/equipmentshallbeTwentyThousandDollars($20,000).Theper-contract-yearamounts detailedinExhibit“C”(‘Compensation”)reflectthisadditional$20,000forhigher-than-usual maintenanceduringcontractyearone.
PROVISIONOFINFORMATIONANDDOCUMENTATIONONTHECITY’SEXISTING EMERGENCYRADIO!TELECOMMUNCATIONSSYSTEMS(INCLUDED)
CONSULTANTshallprovidedocumentationandinformationonthespecificationsand operationsoftheCITY’sexistingemergencyradioandtelecommunicationssystemtotheradio technologysubconsultantofRoss,Drulis,CusenberryC’RDC”),thearchitecturalfirmengaged bytheCITYtodesignitsnewPublicSafetyBuilding(“PSB”).CONSULTANTwillnot provideanyconsultingonthedesignofsuchsystemsforthenewPSB,rather,suchdesignwork willbeperformedbyRDC’ssubconsultantand/orRDC.CONSULTANT’sroleissolelyto provideinformationanddocumentationregardingthecurrentCITYsystems.
SERVICESEXCLUDED
ThefollowingservicesarenotincludedaspartofthisAgreementand,ifservicesarerequiredof TEA,itwillbehandledonatimeandmaterialsbasis.(Suchservicesarealsoreferredtointhis Agreementas“AdditionalServices,”however,AdditionalServicesmayalsoconsistofservices otherthanthoselistedbelowinthis“ServicesExcluded”section.) •Antennas—Basestationantennasandcoaxialcablesatallsites •Telephoneheadsets
MobileandPortableradios
Systemrelocationordesignchanges
•Installationofnewequipment
Batteries
•MicrowaveSystem
Anymalfunctionsordamageforproblemscausedbynaturalormanmadedisastersuchasflood, earthquakeorfirewillnotbecoveredunderthisAgreement.ItisunderstoodthatTEAmay ProfessionalServices
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determinethataparticularpieceofequipmentisbeyondeconomicrepairduetoageorcondition.
Ifthisoccurs,TEAwillnotifytheCITY,thisequipmentitemwillbeexcludedfrommaintenance underthisAgreement,andthecompensationwillbeadjustedaccordingly.PROGRAM VERIFICATIONANDDESIGNREVIEWSERVICES(INCLUDED)(TASK6)
Programverificationanddesignreviewservices(approachedasAdditionalServices)focusing onverifyingthetechnologysystems,technicalcablingandequipmentinfrastructure requirementsforE91IandemergencyradiosystemsforthePublicSafetyBuilding(PSB),as detailedinTables1-4(PoliceTelecommunicationsConsultingTaskList)below.(Alsoreferred toasTask6.)
TableI(PoliceTelecommunicationsConsultingTaskList)
CityofPaloAltoPoliceBuildingProjectPoliceTelecommunicationsConsultingTaskList GeneralInfrastructure
TEA
TaskConsultApprox.Hours
Completed
PrepareadetailedradiobasestationequipmentinventoryY100% Completed
PrepareequipmentreplacementplanscheduleY100%
ImplementationandcutoverplanY32
BudgetpreparationandcostestimateV2
ProjectmeetingsY6
SpacePlanning&BuildingMatters
TEA
TaskConsultApprox.Hours
ParticipatewiththearchitectandCitystaffonspaceplanningN ParticipatewiththearchitectandCitystaffondispatch
furnituredesignV6
AcousticrequirementsandplanningN
Anti-staticplanningandspecsN
HVAC/CRACrequirementsN
ElectricalpowerdistributionandUPSrequirementsN
ConduitandracewayrequirementsN
ADAcomplianceissuesN
ParticipatewiththearchitectandCitystaffondispatch
furnitureandrackgroundingandseismicmountingV6
BudgetpreparationandcostestimateN
ProjectmeetingsN
CommunicationsConsoleSpecification
TEA
TaskConsultApprox.Hours
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BasicradioconsoleneedsdefinitionforanalogchannelsY8
Liaisonw/SVRIAandMotorolaonP25consolerequirementsY96
Transmittersite-selectrequirementsY2
VoterstatusdisplayrequirementsY2
MonitorreceiverrequirementsV4
Emergencychannelmarker(Code-33beeper)requirementsY1
InstantrecallrecorderinterfacerequirementsV2
DTMFdecoderonlow-bandchannelsrequirementsY2
SimplexreceiverandcontrolbaserequirementsY4
Toneencodingrequirementsdefinition(backupfirestation
alerting)Y2
BuildingPAinterlacerequirementsV2
TelephoneheadsetinterfacerequirementsY1
EquipmentracksandseismicbracingplanreviewY4
DeinstallationandremovalofoldequipmentplanY8
CommunicationsconsolefaulttoleranceissuesY2
BudgetpreparationandcostestimateY4
InstallmonitorsforCADcomputersV
MoveandinstallmonitorsforstandalonecomputersY
MoveandinstallCADandstandalonecomputersY
ProjectmeetingsY6
RadioSystemRequirements
TEA
TaskConsultApprox.Hours
Antennarequirementsplanning(tower)Y10
Antennarequirementsplanning(lowerelevation)Y10
Low-elevationantennamountingrequirementsV4
AntennacoaxialcableconduitreviewV2
PD-iUHFupgradeplanningandequipmentlistsV24
PD-iVHFupgradeplanningandequipmentlistsV24
LG-2UHFupgradeplanningandequipmentlistsV24
MiscVHFFireradioupgradeplanningandequipmentlistsV16
Low-bandcountywideupgradeplanningandequipmentlistsV8
DC-powersystemrequirementsV16
EquipmentrackandcabinetrequirementsreviewV4
ACpowerdistributiontoequipmentrackrequirementsfPDU)
reviewV4
GroundingsystemrequirementsreviewV8
NOAAweatherradiorequirementsV2
SanMateoCountyCWMAandTACchannelcontrolbasesV8
Liaisonw/SVRIAandAviatonmicrowaverequirementsV72
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AT&TradiocircuitrelocationordisconnectplanningY32
RadiostreamencoderrequirementsY2
ReviewinterlacerequirementstothecommandvehicleY8
BudgetpreparationandcostestimateY4
ReviewStatementsofWork(SOWs)forcontentandprovide
feedbackY
Workwithvendoronextendingradiosystem.Coordinate
installationandtestingofworkstationswiththevendor.Y
ProjectmeetingsY10
911TelephoneSystemPlanning
TEA
TaskConsultApprox.Hours
E911equipmentrelocationorreplacementplanningreviewY24
NG-911andcloudCPEimplementationreviewV12
ReviewmultinodesystemdesignY12
Electricalpowerfor911telephoneequipplanreviewY2
Cablingfor911stationequipmentplanreviewV2
CommcenterTDDandText-to-911planreviewY2
InstantrecallrecordersplanreviewY2
AdministrativetelephoneshsyteminterfacerequirementsY8
Review7-digitemergencylines,ringdownsanddirect-connect
linesV6
Reviewalt-answerarrangementsV2
ReviewECaTSrelocationrequirementsV4
Reviewinstallationandcutoverplanwith911providerY32
BudgetpreparationandcostestimateY6
ReviewStatementsofWork(SOWs)forcontentandprovide
feedbackV
Workwithvendoronextendingphonesystem.Coordinate
installationandtestingofworkstationswiththevendor.V
Explorebestoptionsforreplacementofcopperlineswith
vendor
ProjectmeetingsV12
DigitalTransport
TEA
TaskConsultApprox.Hours
FiberoptictransporttoParkResandDahIResV6
FiberoptictransporttoMSCV4
PoliceDataCommunications
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TEA
TaskConsultApprox.Hours
DatacommunicationsandnetworkwiringreviewN
PDfirewallrelocationandtransitionplanN
DO]securityrequirementsreviewY10
RelocationorreplacementofCAD/RMSequipmentreviewY4
CommCenterEthernetwiringreviewY2
PlanforGPSNetclockandtimesyncrequirementsY4
MasterclockdisplayrequirementsY2
PDlow-voltagewiringrequirementsreviewY4
BudgetpreparationandcostestimatereviewY2
ProjectmeetingsY6
CityPBXandDataNetwork
TEA
TaskConsultApprox.Hours
CitywideVOIPPBXdesignandspecsN
CitywideTCP/IPdesignandspecsN
Citywidee911callingrequirementsN
PoliceRecordstelephonerecordingrequirementsN
PoliceRecordstelephonerequirementsN
PoliceoverheadpagingPBXinterfacerequirementsN
PolicedoorcontrolPBXinterfacerequirementsN
CableentrancerequirementsforAT&T,Comcast&WaveN
ProjectmeetingsN
SVRIAandMotorolaIssues
TEA
TaskConsultApprox.Hours
ReviewSVRIA(Motorola)rackandpowerrequirementsY8
BudgetandcostestimatereviewY2
ProjectmeetingsY2
BuildingSecurity
TEA
TaskConsultApprox.Hours
SecuirtyvideocamerasandmonitorsN
Audiomonitoringofholdingcells&interviewroomsN
InterviewroomaudioandvideorecordingrequirementsN
Accesscontrolandtwo-wayintercomrequirementsN
LargemonitordisplayrequirementsformappingetcN
InterfacebetweenradioconsoleandsecurityelectronicsN
JailduressalarmrequiremetnsN
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PoliceRecordsduressalarmN
DoorandgatecontrolinterfacerequiremetnsreviewY2
BudgetpreparationandcostestimateN
ProjectmeetingsY2
Miscellaneous
TEA
TaskConsultApprox.Hours
PDbuildingoverheadpaging(PA)reviewY4
PDoverheadspeakersforradioaudioY4
SubscriberalarmmonitoringequipmentN
In-buildingERRCSDistributedAntennaSystem(DAS)reviewY6
Loggingrecorderrelocation/replacementreviewY4
UninterruptiblepowersystemreviewY2
EOCradiosysteminterfacerequirementsY4
Liaisonw/firesupporessionconsultantY1
EmergencygeneratoralarmandfueltankmonitorreviewY1
FCClicensepreparationforCityradiolicenses(seenote3)Y48
ReviewandrespondtoRFIrequestsY8
SiteinspectionsandpunchlistY48
AuditexistingcircuitstoCommunicationsCentertodetermine
circuitstobemovedandresponsiblepartyY
CoordinateandcompletethemoveofexistingUSDDfire
ringdownsystemV
CompilelistofadditionalwirelesscommunicationsY
ProjectmeetingsY8
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EXHIBITA-i
PROFESSIONALSERVICESTASKORDER
CONSULTANTshallperformtheServicesdetailedbelowinaccordancewithallthetermsandconditions oftheAgreementreferencedinItemIAbelow.AllexhibitsreferencedinItem$areincorporatedintothis TaskOrderbythisreference.CONSULTANTshallfurnishthenecessaryfacilities,professional,technical andsupportingpersonnelrequiredbythisTaskOrderasdescribedbelow.
CONTRACTNO.
ORPURCHASEORDERREQUISITIONNO.(ASAPPLICABLE)
1A.MASTERAGREEMENTNO.(MAYBESAMEASCONTRACT/P.O.NO.ABOVE):
IB.TASKORDERNO.:
2.CONSULTANTNAME:
3.PERIODOFPERFORMANCE:START:COMPLETION:
4TOTALTASKORDERPRICE:$______________
BALANCEREMAININGINMASTERAGREEMENT/CONTRACT$___________
5.BUDGETCODE___________
COSTCENTER_____________
COSTELEMENT___________
WBS/CIP__________
PHASE________
6.CITYPROJECTMANAGER’SNAME&DEPARTMENT:____________________________
7.DESCRIPTIONOFSCOPEOFSERVICES(AttachmentA)
MUSTINCLUDE:
•SERVICESANDDELIVERABLESTOBEPROVIDED
•SCHEDULEOFPERFORMANCE
•MAXIMUMCOMPENSATIONAMOUNTANDRATESCHEDULE(asapplicable) •REIMBURSABLEEXPENSES,ifany(with“nottoexceed”amount)
8.ATTACHMENTS:A:TaskOrderScopeofServicesB(ifany):
_____________________________
IherebyauthorizetheperformanceoftheIherebyacknowledgereceiptandacceptanceof workdescribedinthisTaskOrder,thisTaskOrderandwarrantthatIhave authoritytosignonbehalfofConsultant.
APPROVED:APPROVED:
CITYOFPALOALTOCOMPANYNAME:
________________
BY:______________________________BY:______________________________ Name
______________________________________
Name
______________________________________
Title__________________________________________Title_________________________________________ Date
_______________________________________
Date
_______________________________________
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EXHIBITB
SCHEDULEOFPERFORMANCE
CONSULTANTshallperformtheServicessoastocompleteeachmilestonewithinthenumber ofdays/weeksspecifiedbelow.Thetimetocompleteeachmilestonemaybeincreasedor decreasedbymutualwrittenagreementoftheProjectManagersforCONSULTANTandCITYso longasallworkiscompletedwithinthetermoftheAgreement.CONSULTANTshallprovidea detailedscheduleofworkconsistentwiththeschedulebelowwithin2weeksofreceiptofthe noticetoproceed(“NTP”)fromtheCITY.
Completion
MilestonesNumberofDays/Weeks(asspecifiedbelow)
fromNTP
PreventiveMaintenanceOn-going
TrainingforPolicePersonnelAnnually
MaintenanceofFCCLicensesAsNeeded
WrittenStatusReportsAnnually
5.ProvisionofinfoririationandAsNeeded
documentationontheCity’sexistingradio/
telecommunicationssystemstoCity’s
architect,RDC,and/oritssubconsultant
6.Prograi-nverificationanddesignreviewOn-going,asneeded,perthetimelinespecified servicesfocusingonverifyingthetechnologyintheCity-approvedTaskOrder(theseservices systems,technicalcablingandequipmentareapproachedasAdditionalServicesasper infrastructurerequirementsforE91IandSection4.Not-to-ExceedCompensationofthis emergencyradiosystemsforthePublicagreement)
SafetyBuilding(PSB)
OptionalScheduleofPerformanceProvisionforOn-CallorAdditionalServicesAgreements. (Thisprovisiononlyappliesifcheckedandonlyappliestoon-callagreementsperSection1or agreementswithAdditionalServicesperSection4.)
ThescheduleofperformanceshallbeasprovidedintheapprovedTaskOrder,asdetailedin Section1(ScopeofServices)inthecaseofon-callServices,orasdetailedinSection4inthecase ofAdditionalServices,providedinallcasesthatthescheduleofperformanceshallfallwithinthe termasprovidedinSection2(Term)ofthisAgreement.
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(Version1-usefortask-basedcompensation)
EXHIBITC
COMPENSATION
CITYagreestocompensateCONSULTANTforServicesperformedinaccordancewiththeterms andconditionsofthisAgreement.andassetforthinthebudgetschedulebelow.Compensation shallbecalculatedbasedontheratescheduleattachedasExhibitC-Iuptothenottoexceed budgetamountforeachtasksetforthbelow.
CITY’sProjectManagermayapproveinwritingthetransferofbudgetamountsbetweenanyof thetasksorcategorieslistedbelow,providedthatthetotalcompensationfortheServices, includinganyspecifiedreimbursableexpenses,andthetotalcompensationforAdditionalServices (ifany,perSection4oftheAgreement)donotexceedtheamountssetforthinSection4ofthis Agreement.
CONSULTANTagreestocompleteallServices,anyspecifiedreimbursableexpenses,and AdditionalServices(ifany,perSection4),withinthis/theseamount(s).Anyworkperformedor expensesincurredforwhichpaymentwouldresultinatotalexceedingthemaximumamountof compensationsetforthinthisAgreementshallbeatnocosttotheCITY.
BUDGETSCHEDULE
TASKNOTTOEXCEEDAMOUNT
TaskI(YearI-Includinghigher-than-usualmaintenance$145,000.00 services/equipment)
Task2(Year2)$125,000.00
Task3(Year3)$125,000.00
Task4(Year4)$125,000.00
Task5(Year5)$125,000.00
Task6(PublicSafetyBuilding)$189,882.00
Sub-totalforServices$834,882.00
ReimbursableExpenses(ifany)$0
TotalforServicesandReimbursableExpenses$834,882.00
AdditionalServices(ifany,perSection4)$40,000.00
MaximumTotalCompensation$874,882.00
REIMBURSABLEEXPENSES
CONSULTANT’Sordinarybusinessexpenses,suchasadministrative,overhead, administrativesupporttime/overtime,informationsystems,softwareandhardware, photocopying,telecommunications(telephone,internet),in-houseprinting,insuranceand otherordinarybusinessexpenses,areincludedwithinthescopeofpaymentforServicesand arenotreimbursableexpenseshereunder.
Reimbursableexpenses,ifanyarespecifiedasreimbursableunderthissection,willbe reimbursedatactualcost.Theexpenses(bytype,e.g.travel)forwhichCONSULTANTwill bereimbursedare:NONEuptothenot-to-exceedamountof:$0.00.
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A.TraveloutsidetheSanFranciscoBayArea,includingtransportationandmeals,if specifiedasreimbursable,willbereimbursedatactualcostsubjecttotheCityofPaloAlto’s policyforreimbursementoftravelandmealexpenses.
B.Longdistancetelephoneservicecharges,cellularphoneservicecharges,facsimile transmissionandpostagecharges,ifspecifiedasreimbursable,willbereimbursedatactual cost.
Allrequestsforreimbursementofexpenses,ifanyarespecifiedasreimbursableunderthis section,shallbeaccompaniedbyappropriatebackupdocumentationandinformation.
ADDITIONALSERVICES
TheCONSULTANTshallprovideAdditionalServices(asdefinedinSection4,“Notto ExceedCompensation”ofthisAgreement)onlybyadvanced,writtenauthorizationfromthe CITY,pursuanttoaTaskOrder(Exhibit‘A-1”)asdetailedinSection1ofthisAgreement.
TheCONSULTANT,attheCITY’sprojectmanager’srequest,shallsubmitadetailed writtenproposalincludingadescriptionofthescopeofsuchservices,schedule,levelof effort.andCONSULTANT’sproposedmaximumcompensation,consistentwiththis Agreement,includingreimbursableexpensesbasedontheratessetforthinExhibitC-I.The AdditionalServicescope,scheduleandmaximumcompensationshallbenegotiatedand agreedtoinwritingbytheCITY’sProjectManagerandCONSULTANTpriorto commencementofsuchservices,pursuanttoaTaskOrder(Exhibit“A-I“)asdetailedin Section1ofthisAgreement.PaymentforAdditionalServicesissubjecttoallrequirements andrestrictionsinthisAgreement.
HOURLYRATEFORADDITIONALSERVICES(CONSULTING)forTask1-5
ForTask1-5,theCITYmayrequestconsultingservicesonradioinfrastructurechanges, additionsandrelocation.CONSULTANTwillprovidethoseservicesatanhourlycostof %155.00perhour.Inaddition,theCITYneedstoreplaceandrelocatesomeantiquated radioequipment.CONSULTANTwillprovidequotesforthesereplacement/relocation projectsandanylong-termconsultingprojects.
HOURLYRATESFORADDITIONALSERVICES(RADIOENG[NEERINGAND
TELECOMMUNICATIONSTECHNICIAN)forTask1-5
ConsultingfeesforworkoutsideofthescopeoftheAgreement(AdditionalServices)will notexceedonehundredfifty-five($155.00)dollarsperhourforradioengineeringandwill notexceedonehundredthirty-five($135.00)dollarsperhourfortelecommunications technicianwork.
HOURLYRATESFORADDITIONALSERVICES(PROGRAMVERIFICATIONAND DESIGNREVIEWSERVICES)Task6
ForTask6,theCITYmayrequestAdditionalServices(asdefinedinSection4,“Notto ExceedCompensation”ofthisAgreement)toprovideprogramverificationanddesign Professional5ervices
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reviewconsultingservicesfocusingonverifyingthetechnologysystems,technicalcabling andequipmentinfrastructurerequirementsforE911andemergencyradiosystemsforthe PublicSafetyBuildingasfurtherdetailedinExhibitA.CONSULTANT’shourlyratefor theseAdditionalServiceswillnotexceedtwohundredten($210.00)dollarsperhour.
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EXHIBITC-i
SCHEDULEOFRATES
Asapplicable,CONSULTANTwillinvoicetheCITYonamonthlybasisfortheamountof applicablecoveredequipmentfromthelistbelow.Notwithstandingtheforegoing,orthelist below,thecompensationtoCONSULTANTfortheperformanceofthisAgreementshallnot exceedtheamountsprovidedinSection4,ExhibitA,andExhibitCofthisAgreement.
PD-ISYSTEMQuantityMonthlyMonthly
Cost
EachTotal
T-Bandduplexbasestation2$175$350
T-bandvotingreceiver4$85$340
MotorolaDigitaccomparator1$160$160
Transmittersite-selectrelaysystem1$10$10
CTIcomparatordisplaysystem0$30$0
Total>>$860
PD-2SYSTEMQuantityMonthlyMonthly
Cost
EachTotal
T-Bandduplexbasestation2$175$0
I-bandvotingreceiver4$85$0
MotorolaDigitaccomparator1$160$0
Transmittersite-selectrelaysystem1$10$0
CTIcomparatordisplaysystem0$30$0
Total>>$0
ED-ISYSTEMQuantityMonthlyMonthly
Cost
EachTotal
VHFduplexbasestation2$175$0
VHFvotingreceiver3$85$0
MotorolaDigitaccomparator1$160$0
Transmittersite-selectrelaysystem1$10$0
CTIcomparatordisplaysystem1$30$0
Total>>$0
FD-2(TAC)SYSTEMQuantityMonthlyMonthly
Cost
EachTotal
VHFduplexbasestation2$175$350
VHFvotingreceiver3$85$255
MotorolaDigitaccomparator1$160$160
Transmittersite-selectrelaysystem1$10$10
CTIcomparatordisplaysystem1$30$30
Total>>$805
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FIRESTATIONALERTINGQuantityMonthlyMonthly
Cost
EachTotal
ZetronModel25encoder(CADcontrolled)0$32$0
ZetronModel26statuscontrolunit2$60$0
ZetronModel6firestationtransponder7$36$0
TEAStationAlertingModule(SAM)7$20$0
FirestationPAsystem-Valcom0$35$0
FirestationPAsystem-conventional7$35$0
Firestationalertingradios7$30$0
Powersupplies7$28$0
Total>>$0
LG-1SYSTEMQuantityMonthlyMonthly
Cost
EachTotal
UHFduplexbasestation2$175$0
UHFvotingreceiver3$85$0
MotorolaDigitaccomparator1$160$0
Transmittersite-selectrelaysystem1$10$0
CTIcomparatordisplaysystem0$30$0
Desksetremotecontrol12$18$0
Total>>$0
LG-2SYSTEMQuantityMonthlyMonthly
Cost
EachTotal
UHFduplexbasestation2$175$350
UHFvotingreceiver3$85$255
MotorolaDigitaccomparator1$160$160
Transmittersite-selectrelaysystem1$10$10
CTIcomparatordisplaysystem0$30$0
Desksetremotecontrol12$18$0
Total>>$775
LG-3SYSTEMQuantityMonthlyMonthly
Cost
EachTotal
UHFduplexbasestation2$175$0
UHFvotingreceiver1$85$0
MotorolaDigitaccomparator1$160$0
Transmittersite-selectrelaysystem0$10$0
CTIcomparatordisplaysystem0$30$0
Desksetremotecontrol0$18$0
Total>>$0
FIBER-OPTICMULTIPLEXERSQuantityMonthlyMonthly
CostTotal
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Each
AdtranOpti6100forCivicCenter1$435$435
AdtranOpti6100forMSC1$235$235
AdtranOpti6100forParkReservoirI$235$235
AdtranOpti6100forDahiReservoir1$235$235
48VDCpowersystems(excludingbatteries)4$65$260
Total>>$1,400
SITE-SPECIFICEQUIPMENTQuantityMonthlyMonthly
Cost
EachTotal
UHFI-bandreceivermulticoupler2$30$60
UHF450receivermulticoupler3$30$90
VHFreceivermulticoupler3$30$90
WidebandmulticoupleratCivicCenter4$30$120
DCpowersystemforVAHospitalsiteI$85$85
ACpowerinverterforVAHospitalsite1$45$45
AdtranAtlas550mutiplexersforVA
Hospital2$65$130
Total>>$620
CENTRACOMGOLDELITECONSOLEQuantityMonthlyMonthly
Cost
EachTotal
Operatorposition5$160$0
Centracomcardcage6$15$0
CentracomCEBpowersupply6$95$0
Centracombaseinterfacemodule18$32$0
Centracomdualreceivemodule6$32$0
CentracomDM1modules5$60$0
Centracomtimermodule2$35$0
Centracomauxrelaymodule10$18$0
CentracomRS232module1$15$0
Total>>$0
CENTRACOM11+CONSOLEQuantityMonthlyMonthly
Cost
(PAUCC)EachTotal
Operatorposition2$160$0
Centracomcardcage3$15$0
CentracomCEBpowersupply3$95$0
Centracombaseinterfacemodule3$32$0
Centracomdualreceivemodule0$32$0
CentracomDM1modules2$60$0
Centracomtimermodule2$35$0
Centracomauxrelaymodule1$18$0
CentracomRS232moduleI$15$0
Total>>$0
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MISCELLANEOUSEQUIP.QuantityMonthlyMonthly
Cost
EachTotal
CDMmonitorreceivers8$18$144
UHFT-bandcontrolbasestation(MACS)1$85$85
UHFT-bandcontrolbasestation(TAC-3)1$85$85
Red-Netcontrolbasestation1$85$85
Law-Netcontrolbasestation1$85$85
I-bandselectcontrolbase1$85$85
VHFbasestation(White)1$85$85
VHFbasestation(Blue)1$85$85
Antennacombiningsystem0T&M
Total>>$739
NORIACSIMULCASTQuantityMonthlyMonthly
Cost
EachTotal
1/3splitbetweenLA.PAandMV1$813$813
Total>>$813
SUMMARYMonthly
Total
PD-iSYSTEM$860
PD-2SYSTEM$0
FD-1SYSTEM$0
FD-2(TAC)SYSTEM$805
FIRESTATIONALERTING$0
LG-1SYSTEM$0
LG-2SYSTEM$775
LG-3SYSTEM$0
FIBER-OPTICMULTIPLEXERS$1,400
SITE-SPECIFICEQUIPMENT$620
CENTRACOMGOLDELITECONSOLE$0
CENTRACOM11+CONSOLE$0
MISCELLANEOUSEQUIP.$739
NORTACSIMULCAST$813
$6,011
$72,132
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EXHIBITD
INSURANCEREQUIREMENTS
CONSULTANTSTOTHECITYOFPALOALTO(CITY),ATTHEIRSOLEEXPENSE,SHALLFORTHETERMOFTHE CONTRACTOBTAINANDMAINTAININSURANCEINTHEAMOUNTSFORTHECOVERAGESPECIFIEDBELOW.
AFFORDEDBYCOMPANIEStVITHAMBEST’SKEYRATINGOFA-:VtI,ORHIGHER,LICENSEDOR AUTHORIZEDTOTRANSACTINSURANCEBUSINESSINTHESTATEOFCALIFORNIA.
AWARDISCONTINGENTONCOMPLIANCEWITHCITY’SINSURANCEREQUIREMENTSASSPECLFIEDHEREIN.
MINIMUMLIMITS
REQUIREDTYPEOFCOVERAGEREQUIREMENTEACHAGGREGATE OCCURRENCE YESWORKER’SCOMPENSATIONSTATUTORYSTATUTORYSTATUTORY YESEMPLOYER’SLIABILITYSTATUTORY BODILYINJURY$1,000,000$1,000,000 YESGENERALLIABILITY,INCLUDING PERSONALINJURY,BROADFORMPROPERTYDAMAGE$1,000,000$1,000,000 PROPERTYDAMAGEBLANKET CONTRACTUAL,ANDFIRELEGALBODILYINJURY&PROPERTY$1,000,000$1,000,000 LIABILITYDAMAGECOMBINED.
BODILYINJURY$1,000,000$1,000,000
-EACHPERSON$1,000,000$1,000,000
-EACHOCCURRENCE$1,000,000$1,000,000 YESAUTOMOBILELIABILITY, INCLUDINGALLOWNED,HIRED.PROPERTYDAMAGE$1,000,000$1,000,000 NON-OWNED BODILYINJURYANDPROPERTY$1,000,000$1,000,000
DAMAGE.COMBINED
YESPROFESSIONALLIABILITY,
INCLUDING,ERRORSAND
OMISSIONS,MALPRACTICE(WHENALLDAMAGES$1,000,000
APPLICABLE).ANDNEGLIGENT
PERFORMANCE
YESTIlECITYOFPALOALTOISTOBENAMEDASANADDITIONALINSURED:CONSULTANT,ATITSSOLECOST
ANDEXPENSE,SHALLOBTAINANDMAINTAIN,INFULLFORCEANDEFFECTTHROUGHOUTTHEENTIRETERM
OFANYRESULTANTAGREEMENT,THEINSURANCECOVERAGEHEREINDESCRIBED,INSURINGNOTONLY CONSULTANTANDITSSUBCONSULTANTS,IFANY,BUTALSO,WITHTHEEXCEPTIONOFWORKERS’ COMPENSATION,EMPLOYER’SLIABILITYANDPROFESSIONALINSURANCE,NAMINGASADDITIONAL INSUREDSCITY,ITSCOUNCILMEMBERS,OFFICERS,AGENTS,ANDEMPLOYEES.
INSURANCECOVERAGEMUSTINCLUDE:
A.ACONTRACTUALLIABILITYENDORSEMENTPROVIDINGINSURANCECOVERAGEFOR CONSULTANT’SAGREEMENTTOINDEMNIFYCITY.
II.THECONSULTANTMUSTSUBMITCERTIFICATES(S)OFINSURANCEEVIDENCINGREQUIREDCOVERAGE ATTHEFOLLOWINGEMAIL:PURCHASINGSUPPORT(CITYOFPALOALTO.ORG III.ENDORSEMENTPROVISIONSWITHRESPECTTOTI-IEINSURANCEAFFORDEDTOADDITIONAL INSUREDS:
A.PRIMARYCOVERAGE
WITHRESPECTTOCLAIMSARISINGOUTOFTHEOPERATIONSOFTHENAMEDINSURED,
INSURANCEASAFFORDEDBYTHISPOLICYISPRIMARYANDISNOTADDITIONALTOOR
CONTRIBUTINGWITHANYOTHERINSURANCECARRIEDBYORFORTHEBENEFITOFTHE ADDITIONALINSUREDS.
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B.CROSSLIABILITY
THENAMINGOFMORETHANONEPERSON,FIRM.ORCORPORATIONASINSUREDSUNDER
THEPOLICYSHALLNOT,FORTI-IATREASONALONE,EXTINGUISHANYRIGHTSOFTHE INSUREDAGAINSTANOTI-IER.BUTTHISENDORSEMENT,ANDTtIENAMINGOFMULTIPLE
INSUREDS,SHALLNOTINCREASETHETOTALLIABILITYOFTHECOMPANYUNDERTHIS POLICY.
C.NOTICEOfCANCELLATION
I.IFTHEPOLICYISCANCELEDBEFOREITSEXPIRATIONDATEFORANYREASON
OTHERTHANTHENON-PAYMENTOFPREMIUM,THECONSULTANTSHALLPROVIDE CITYATLEASTATI-IIRTY(30)DAYWRITTENNOTICEBEFORETHEEFFECTIVEDATE OfCANCELLATION.
2.IFTHEPOLICYISCANCELEDBEFOREITSEXPIRATIONDATEFORTHENON-PAYMENT OfPREMIUM.THECONSULTANTSHALLPROVIDECITYATLEASTATEN(10)DAY WRITTENNOTICEBEFORETI-IFEFFECTIVEDATEOfCANCELLATION.
EVIDENCEOFINSURANCEANDOTHERRELATEDNOTICESAREREQUIREDTOBE FILEDWITHTHECITYOFPALOALTOSENTTOTHEFOLLOWINGEMAIL:
PLJRCHASINGSIJPPORTCITYOFPALOALTO.ORG
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