Agenda packet — Palo Alto City Council, June 18, 2024 (part 1 of 6)

CITY COUNCIL
Special Meeting
Tuesday, June 18, 2024
Council Chambers & Hybrid
4:00 PM
Amended Agenda
Amended agenda items appear below in RED (Time Estimates Updated) Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda.

Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto , and streamed to Midpen Media Center https://midpenmedia.org
.

VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected]
g and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.

PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.

TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.

CALL TO ORDER
AGENDA CHANGES, ADDITIONS AND DELETIONS
ACTION ITEMS (Item AA4: 4:00 ‐ 5:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.

AA4. Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential Preferential Parking Permit Programs and Return to Council on Consent if Needed, Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the Removal of On‐Street Parking for this Project; CEQA status – categorically exempt.

Item Continued from June 17, 2024 City Council Meeting
Limited Public Testimony on portions of this Agenda Item may be taken at the discretion of the Council at the June18 City Council Meeting.

June 17, 2024 original report and material for this item can be found here *
(Agenda Item Number 31). On June 17th the Council Received Public Testimony; the Item Was Continued to June 18 for further Council Deliberation and Action. https://cityofpaloalto.primegov.com/Portal/Meeting? meetingTemplateId=14311
PUBLIC COMMENT (5:00 ‐ 5:30 PM)
Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on # of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.

COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:30 ‐ 5:35 PM) Members of the public may not speak to the item(s).

STUDY SESSION (Item 1 Removed Off Agenda)
Members of the public may speak inperson ONLY to Study Session Agenda Item Number 1.

1. Study Session: Report from the Human Relations Commission regarding their Research on the Lived Experience of Asian American, Native Hawaiians and Pacific Islanders; CEQA status – not a project Item Removed Off Agenda
CONSENT CALENDAR (5:35 ‐ 5:40 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.

2. Approval of 1) Construction Contract No. C24190876 with Valentine Corporation in the Amount of $667,369 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of $100,105; and 2) Amendment No. 1 to Contract No. S24189099 with H.T. Harvey & Associates in an Amount Not to Exceed $131,732, for Biological Compliance and Post Construction Monitoring and Restoration, for the Baylands Boardwalk Pilings Repair Project Capital Improvement Program PE‐24000; CEQA status – exempt under CEQA Guidelines Section 15301

3. Approval of Amendment No. 3 to Contract Number C21180324 with Canopy in the Amount of $376,550 and to Extend Contract Term for One Year for Continued Implementation of Urban Forest Master Plan Programs, and Approval of a Budget Amendment in the General Fund; CEQA Status ‐ Exempt Under CEQA Guidelines Section 15308

4. Approval of Amendment Number 5 to Contract Number C20176363 With Magellan in the Amount of $1,122,121 to Incorporate Additional Design and Technical Services for the Fiber‐to‐the‐Premises (FTTP) Pilot Project for a Revised Total Not‐to‐Exceed of $6,807,412 Over a Five‐and‐a‐Half‐Year Term; CEQA Status – Not a Project Consent Questions

5. Approval of General Services Contract Number C25188309 with Cintas Corporation in the Amount of $2,124,293 to Provide for Rental and Laundering of Work Uniforms and Miscellaneous Items for a Period of Five Years; CEQA Status – Not a Project. Consent Questions

6. Approval of Contract Number C25190507 with OverDrive in an Amount Not to Exceed $200,000 to Provide Library Electronic Content ("E‐Content") for a Period of Two Years; CEQA status – not a project.

7. Approval of Professional Service Contract Number C25191000 with Grassroots Ecology in an Amount Not‐to‐Exceed $612,027 for Land Stewardship Services at Pearson‐ Arastradero Preserve for a period of Five Years; CEQA status – categorically exempt.

8. Approval of a Memorandum of Understanding for a Countywide Food Recovery Program; CEQA Status – Exempt under CEQA Guidelines Section 15308 AA1. Approval of (1) Professional Services Contract No. C24187724 with LensLock, Inc in Amount Not to Exceed $1,181,400 for Replacement of the Police Public Contact Audio/Video System for a Period of Five (5) Years; (2) Police Audio/Video Technology Surveillance Use Policy; and (3) Approve a Budget Amendment in the Supplemental Law Enforcement Services Fund and Capital Improvement Fund (2/3 vote required); CEQA status – not a project New Item added, Consent Questions AA2. Recommend City Council Approval of Various Task Orders with Baker Tilly for Internal Audit Services 1) Extend deadline for FY 2024 Task Orders Task 1: Citywide Risk Assessment, Task 2: Preparation of Annual Audit Plan, Task 3: Selection of External Financial Auditor and Annual Audit Coordination, 2) Execute New FY 2025 Task 5:

Preparation of Quarterly Reports, Annual Status Reports, Provision of City Hotline and Other Ongoing Office Administrative Functions, and 3) Amend the budget for FY 2024 Task Orders as Recommended by the Policy & Services Committee; CEQA Status – Not a Project. New Item added
CITY MANAGER COMMENTS
BREAK (15 MINUTES)
ACTION ITEMS (Item 9: 5:55 ‐ 6:45 PM, Item 10: 6:45 ‐ 8:15 PM, Item 11: Removed Off Agenda, Item AA3: 8:15 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.

9. Adoption of the Community Development Block Grant (CDBG) FY 2024‐25 Annual Action Plan and the Adoption of a Resolution Approving Use of CDBG and CDBG CARES Act (CDBG‐CV) Funds for FY 2024‐25, and Approval of a Budget Amendment in the Community Development Block Grant Fund.

10. PUBLIC HEARING/QUASI‐JUDICIAL. Buena Vista Mobile Home Park Redevelopment/3980 El Camino Real [24PLN‐00041]: Provide Direction on Applicant’s Request for Amendments to the Existing Regulatory Agreement and Proposed Application for a Streamlined Housing Development Review to Allow the Redevelopment of the Buena Vista Village Mobile Home Park. The Proposed Development Would Result in Two Parcels, One Featuring a new 61‐Unit, 100% Affordable Housing, Multi‐Family Apartment Building and Associated Work Within the Right‐of‐Way; and the Second Parcel Featuring a Renovated 44‐Unit Mobile Home Park, Which is Under State Jurisdictional Authority. Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act in Accordance with CEQA Guidelines Section 15332 (In‐fill Development). Zoning District: RM‐20.

11. PUBLIC HEARING: Adoption of a Resolution Implementing the North Ventura Coordinated Area Plan (NVCAP), Amending the City’s Comprehensive Plan and Certifying the Supplemental Environmental Impact Report, Including a Statement of Overriding Considerations; and FIRST READING: an Ordinance Adding Chapter 18.29 and Amending Chapters 18.14, 18.24, and 16.65 in the Palo Alto Municipal Code as Well as Amendments to the Zoning District Map, and Rezoning of Parcels Within the NVCAP area. CEQA Status ‐‐ Supplemental Environmental Impact Report SCH #2023020691. Item Removed Off Agenda and Deferred to August 5, 2024 City Council Meeting.

AA3. Selection of Rail Grade Separation Alternatives for Churchill Avenue, Meadow Drive, and Charleston Road Crossings for the Advancement of the Alternatives into the Preliminary Engineering and Environmental Documentation phase; CEQA status – statutorily exempt under CEQA section 15262 (feasibility and planning study) (Item Continued from June 10, 2024) New Item added – Limited Public Testimony on portions of this Agenda Item may be taken at the discretion of the Council at the June18 City Council Meeting.

June 10, 2024 original report and material for this item can be found here* (Agenda Item Number 13) .

On June 10th the Council Received Presentations and Public Testimony; the Item Was Continued to June 18 for further Council Deliberation and
Action. https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14305

ADJOURNMENT
OTHER INFORMATION : No Upcoming Standing Committee Meetings – Public Comment Letters – Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS

1. Written public comments may be submitted by email to [email protected] .

2. For in person public comments please complete a speaker card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.

3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.

You may download the Zoom client or connect to the meeting in‐browser. If using your browser, make sure you are using a current, up‐to‐date browser. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID.

You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.

When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will unmute speakers in turn. Speakers will be notified shortly before they are called to speak.

When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.

4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.

CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA)
It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected] . Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
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1 June 18, 2024
Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas.

VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] g and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.

Item Continued from June 17, 2024 City Council Meeting
Limited Public Testimony on portions of this Agenda Item may be taken at the discretion of the Council at the June18 City Council Meeting.

June 17, 2024 original report and material for this item can be found here* (Agenda Item Number 31). On June 17th the Council Received Public Testimony; the Item Was Continued to June 18 for further Council Deliberation and Action. https://cityofpaloalto.primegov.com/Portal/Meeting? meetingTemplateId=14311
PUBLIC COMMENT (5:00 ‐ 5:30 PM)
Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on # of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.

COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:30 ‐ 5:35 PM) Members of the public may not speak to the item(s).

STUDY SESSION (Item 1 Removed Off Agenda)
Members of the public may speak inperson ONLY to Study Session Agenda Item Number 1.

June 10, 2024 original report and material for this item can be found here* (Agenda Item Number 13).

ADJOURNMENT
OTHER INFORMATION : No Upcoming Standing Committee Meetings – Public Comment Letters – Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS

1. Written public comments may be submitted by email to [email protected] .

2. For in person public comments please complete a speaker card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.

You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.

When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will unmute speakers in turn. Speakers will be notified shortly before they are called to speak.

When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.

CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected] . Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
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2 June 18, 2024
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.