City Council
Staff Report
Report Type: ACTION ITEMS
Lead Department: City Clerk
Meeting Date: August 12, 2024
Report #:2407-3264
TITLE
Approval of FY 2025 Architectural Review Board, Historic Resources Board, Planning and Transportation Commission Workplans; CEQA status – not a project
RECOMMENDATION
The Architectural Review Board, Historic Resources Board, and Planning and Transportation Commission recommend approval of each Commission’s respective Fiscal Year 2025 Workplan.
BACKGROUND
On November 30, 2020, the City Council adopted the Boards, Commissions and Committees (BCC) Handbook1, which implemented an annual review and approval of BCC workplans.
Each BCC is required to prepare an annual workplan for Council’s review and approval. The annual report should include the results of the prior year’s workplan and should consist of up to three priorities. When applicable, the City Council would like to see metrics of community involvement and participation in meetings and activities included in the workplan.
Council may refer additional items to the BCC in response to new developments. If the BCC would like to add an issue for review after an annual workplan has been approved the City Council, a prompt request by the BCC Chair to the City Council is required and the item will then be addressed by the City Council as a whole.
BCC workplans for FY 2025 will be presented to Council batched by issue area. Each BCC will give a brief presentation summarizing its prior year accomplishments and FY 2025 workplan highlights. At this meeting, Council will review workplans for the Planning and Development- related BCCs: Architectural Review Board, Historic Resources Board, and Planning and Transportation Commission. Council will review Community Services- related BCCs (Human Relations Commission, Parks and Recreation Commission, and Public Art Commission) and 1 City Boards, Commissions, and Committees Handbook:
https://www.cityofpaloalto.org/files/assets/public/v/2/city-clerk/palo-alto-boards-commissions-and-committees- handbook_final_2022.pdf
infrastructure-related BCCs (Stormwater Management Oversight Committee and Utilities Advisory Commission) at the August 19, 2024 meeting.
FISCAL/RESOURCE IMPACT
Projects included in commission workplans ultimately require staff time and other City resources to complete. When possible, staff provide input to the commissions during workplan development to ensure the impact on staff time and resources is reasonable given staff workload and other competing priorities.
STAKEHOLDER ENGAGEMENT
Commission workplans are discussed publicly either in regular commission meetings or commission retreats.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because this is a continuing administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: FY 2025 Architectural Review Board Workplan Attachment B: FY 2025 Historic Resources Board Workplan Attachment C: FY 2025 Planning and Transportation Commission Workplan APPROVED BY:
Mahealani Ah Yun, City Clerk