City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: City Clerk
Meeting Date: October 7, 2024
Report #:2406-3167
TITLE
Approval of FY 2025 Parks and Recreation Commission and Public Art Commission Workplans; CEQA status – not a project
RECOMMENDATION
The Parks and Recreation Commission and Public Art Commission Recommend approval of each Commission’s respective Fiscal Year 2025 Workplan.
BACKGROUND AND ANALYSIS
On November 30, 2020, the City Council adopted the Boards, Commissions and Committees (BCC) Handbook1, which implemented an annual review and approval of BCC workplans. The details related to the workplan creation is below.
Each BCC is required to prepare an annual workplan for City Council’s review and approval. The annual report should include the results of the prior year’s workplan and should consist of up to three priorities. When applicable, the City Council would like to see metrics of community involvement and participation in meetings and activities included in the workplan.
City Council may refer additional items to the BCC in response to new developments. If the BCC would like to add an issue for review after an annual workplan has been approved the City Council, a prompt request by the BCC Chair to the City Council is required and the item will then be addressed by the City Council as a whole.
BCC workplans for FY 2025 will be presented to Council batched by issue area. Each Community Services Department-related BCC will give a brief presentation summarizing its prior year accomplishments and FY 2025 workplan highlights. At this meeting, Council will review workplans 1 City Boards, Commissions, and Committees Handbook:
https://www.cityofpaloalto.org/files/assets/public/v/2/city-clerk/palo-alto-boards-commissions-and-committees- handbook_final_2022.pdf
for two of the Community Services Department-related BCCs (Parks and Recreation Commission and Public Art Commission).
FISCAL/RESOURCE IMPACT
Projects included in commissions’ workplans ultimately require staff time and other City resources to complete. When possible, staff provide input to the commissions during workplan development to ensure the impact on staff time and resources is reasonable given staff workload and other competing priorities.
STAKEHOLDER ENGAGEMENT
Commission workplans are discussed publicly either in regular commission meetings or commission retreats.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because this is a continuing administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: Parks and Recreation Commission FY 2025 Workplan Attachment B: Public Art Commission FY 2025 Workplan
APPROVED BY:
Mahealani Ah Yun, City Clerk