Agenda packet — Palo Alto City Council, October 21, 2024 (part 1 of 3)

CITY COUNCIL
Regular Meeting
Monday, October 21, 2024
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.

VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.

Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.

PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.

TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.

CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)

1. Review List of Applicants and Select Candidates to Interview for the Parks and Recreation Commission Vacancy. CEQA Status – Not a project.

2. Resolution in Support of the Child Care Program: Build the Future Santa Clara County AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:50 ‐ 6:20 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes deepnding on # of speakers.

Public Comment is limited to 30 minutea. Additional public comments, if any, will be heard at the end of the agenda.

COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM) Members of the public may not speak to the item(s).

CONSENT CALENDAR (6:25 ‐ 6:30 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.

3. Approval of Minutes from September 30, 2024 and October 7, 2024 Meetings

4. Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project

5. Approval of Purchase Order with Anixter, Inc. for the Purchase of Fiber Materials Not‐to‐ Exceed $348,003; and Authorization to Execute Changes Not‐to‐Exceed $30,000 for Related, for a Total Not‐to‐Exceed Amount of $378,003 for Fiscal Year 2025; CEQA Status – Council action on this item is within the scope of the Final Initial Study and Mitigated Negative Declaration (IS/MND) was adopted by Council Resolution on June 17, 2024

6. Approval of Contract Amendment Number 2 to Contract Number C19173035 with Team Sheeper, Inc., for a five‐year Operating and Revenue Sharing Agreement for operations of Rinconada Pool, with an option to renew for an additional five years, effective January 1, 2025; CEQA status –not a project.

7. Approval of Contract Amendment Number 1 to Contract Number S25190354 with Larratt Bros Plumbing Inc. in the Amount of $410,000 for the Residential Emergency Water Heater Replacement Pilot Program Within Electrification Programs; CEQA Status – Not a Project.

8. Approval of Contract Amendment No. 3 to Contract No. S18171325 with ESO Solutions for a 5‐Year Extension, Increasing the Total Not‐to‐Exceed (NTE) Amount by $150,007 to $277,155 for the Fire Department's Records Management System (RMS) and Electronic Patient Care Reporting (ePCR) Software; CEQA Status: Not a Project

9. Adoption of a Resolution Authorizing Grant Applications to the California Department of Resources Recycling and Recovery (CalRecycle); CEQA status – not a project.

10. Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $1,000,000; 2) Increase of Construction Contingency for Contract No. C23186775 with L.D. Strobel Co., Inc. in the Amount of $25,000; 3) Increase of Contingency for Purchase Order No. 4523000432 with Pivot Interiors in the Amount of $40,000 in the Capital Improvement Fund for the New Public Safety Building Capital Project (PE‐15001); CEQA – Environmental Impact Report for the New Public Safety Building and New California Avenue Area Garage (Resolution 9772)

11. SECOND READING: Adoption of an Ordinance Updating Palo Alto Municipal Code Chapter 4.64 (Permits for Retailers of Tobacco Products) to Conform with County Amendments and Approval of the Updated Agreement Between the County of Santa Clara and City of Palo Alto for a Tobacco Retail Permit Program (FIRST READING:

September 23, 2024 PASSED 7‐0)

12. SECOND READING: Adopt an Ordinance Adding Chapter 18.29 and Amending Chapters

18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as well as Amendments to the Zoning District Map, and Rezoning of Parcels Within the NVCAP area (FIRST READING: September 23, 2024 PASSED 6‐1 Kou no; PREVIOUSLY INTRODUCED: August 5, 2024 PASSED 6‐1, Kou no)
CITY MANAGER COMMENTS (6:30 ‐ 6:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (ITEM 13: 7:00 ‐ 8:30 PM, ITEM 14: 8:30 ‐ 9:30 PM, ITEM 15: 9:30 ‐ 10:30 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.

13. Approval of FY 2025 Architectural Review Board, Historic Resources Board, Human Relations Commission, and Planning and Transportation Commission Workplans; CEQA status – not a project

14. Adoption of City Council Positions on State and Local Measures Presented to Palo Alto Voters on the November 5, 2024 Ballot; CEQA status – not a project

15. Colleagues Memo ‐ Restoration of subjective aesthetic standards to Palo Alto’s Wireless Communication Facilities (WCF) ordinance.

ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.

16. Informational Report on the Annual Review of the City’s Renewable Procurement Plan, Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for 2023; CEQA Status – Not a Project

17. City of Palo Alto Monthly Investment Activity Report for September 2024 (Unaudited) OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.

1. Written public comments may be submitted by email to [email protected].

2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.

3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.

You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.

You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.

When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.

When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.

4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.

CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.

California Government Code §84308 , commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $250 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $250 made within the last 12 months, you must disclose the campaign contribution before making your comments.

1 October 21, 2024
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.