will assess the existing pump station as a potential water source and we will identify alternative water sources, such as the use of a water buffalo or water tank. CONSULTANT may refine the scope and cost of this task with the City once we better understand the best option for providing water to the plants.
Task 4 Deliverables:
• 30% Revegetation and Erosion Control Plan
• 60% Revegetation and Erosion Control Plan
• 90% Revegetation and Erosion Control Plan
• 100% Revegetation and Erosion Control Plan
• Temporary Irrigation Plan (as requested by City)
Task 5: Monitoring and Construction Management Support
Once the project is bid and awarded to a Contractor, CONSULTANT will provide construction management support for the City throughout the entire construction phase.
CONSULTANT staff regularly provide construction field services and construction management support to ensure implementation meets design intent and to make timely decisions when unanticipated changes are needed to keep construction moving. At CITY’s direction CONSULTANT will offer construction management support services including:
• Supporting bid preparation and solicitation process;
• Conduct the preconstruction meeting;
• Support bid evaluation; Provide estimating progress and quantities; • Review payment applications;
• Conduct a substantial completion walkthrough and punchlist; and • Develop as-built record drawings.
CONSULTANT will include biological compliance monitoring of the Project and provide post- construction monitoring as required by the permitting agencies. Compliance monitoring would include pre-construction surveys for sensitive wildlife species. One, dusky-footed woodrat, is known to nest in the riparian area along the creek but several others have potential to occur. In addition, the regulatory permits will likely require that an approved biologist be present to observe construction during vegetation clearing and potential during in-channel work. The final scope of what will be required and the level of credentials that would be required won’t be known until the final permits are issued. For costing purposes, we are assuming that fourteen days of compliance monitoring will be required.
CONSULTANT will also conduct post-construction monitoring and reporting. The regulatory permits will have success criteria and reporting requirements for the restoration project. These will likely include channel geomorphic stability and vegetation success criteria plus annual reporting. CONSULTANT will conduct monitoring for two years following construction to assess the effectiveness of the restoration. Channel stability monitoring will be conducted at least once annually by a geomorphologist or engineer. If large storm events occur during the monitoring period (i.e., > 20-year rainfall event), additional site visits will occur to assess the stability of the channel. In addition, an ecologist will conduct site visits to monitor the Docusign Envelope ID: DCF713E5-48EE-4F9C-9680-FB693950B96F Item 6
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establishment and growth of the restoration plantings and note the presence of any weeds that may need management. An annual report will be prepared with the requirements of the permits, the results of the monitoring, and any recommendations for remedial actions. CONSULTANT will submit a draft report to the City for one round of comments before submitting it to the regulatory agencies.
Task 5 Deliverables: Construction Bid Schedule
• Weekly construction observation reports
• As-built record drawings
• Post construction monitoring annual report(s)
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EXHIBIT A-1
PROFESSIONAL SERVICES TASK ORDER
CONSULTANT shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item 1A below. All exhibits referenced in Item 8 are incorporated into this Task Order by this reference. CONSULTANT shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below.
CONTRACT NO.
OR PURCHASE ORDER REQUISITION NO. ( AS APPLICABLE)
1A. MASTER AGREEMENT NO. (MAY BE SAME AS CONTRACT / P.O. NO. ABOVE):
1B. TASK ORDER NO.:
2. CONSULTANT NAME:
3. PERIOD OF PERFORMANCE: START: COMPLETION:
4 TOTAL TASK ORDER PRICE: $__________________
BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT $_______________
5. BUDGET CODE_______________
COST CENTER________________
COST ELEMENT______________
WBS/CIP__________
PHASE__________
6. CITY PROJECT MANAGER’S NAME & DEPARTMENT:_____________________________________
7. DESCRIPTION OF SCOPE OF SERVICES (Attachment A)
MUST INCLUDE:
SERVICES AND DELIVERABLES TO BE PROVIDED
SCHEDULE OF PERFORMANCE
MAXIMUM COMPENSATION AMOUNT AND RATE SCHEDULE (as applicable) REIMBURSABLE EXPENSES, if any (with “not to exceed” amount)
8. ATTACHMENTS: A: Task Order Scope of Services B (if any): _____________________________
I hereby authorize the performance of the
work described in this Task Order.
APPROVED:
CITY OF PALO ALTO
BY:____________________________________
Name __________________________________
Title___________________________________
Date ___________________________________
I hereby acknowledge receipt and acceptance of
this Task Order and warrant that I have
authority to sign on behalf of Consultant.
APPROVED:
COMPANY NAME: ______________________
BY:____________________________________
Name __________________________________
Title___________________________________
Date ___________________________________
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EXHIBIT B
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY.
Milestones Completion
Number of Days/Weeks (as specified below)
from NTP
1. Task 1 (Data Collection) 100 Working Days
2. Task 2 (Design) 300 Working Days
3. Task 3 (Permitting) 300 Working Days
4. Task 4 (Revegetation Plant Plan) 220 Working Days
5. Task 5 (Monitoring and Construction Management Support) 11/18/2024 – 10/15/2028
"Working Day" is defined as a non-holiday Monday - Friday
Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on- call agreements per Section 1 or agreements with Additional Services per Section 4.)
The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement.
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EXHIBIT C
COMPENSATION
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as E xhibit C-1 up to the not to exceed budget amount for each task set forth below.
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below , provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement.
CONSULTANT agrees to complete all Services , any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this /these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY.
BUDGET SCHEDULE NOT TO EXCEED AMOUNT
Task 1 $203,636.00
(Data Collection)
Task 2 $129,276.00
(Design)
Task 3 $100,349.00
(Permitting)
Task 4 $ 35,336.00
(Revegetation Plant Plan)
Task 5 $242,603.00
(Monitoring and Construction Management Support)
Sub-total for Services $711,200.00
Reimbursable Expenses (if any) $0
Total for Services and Reimbursable Expenses $711,200.00 Additional Services (if any, per Section 4) $197,606.00 Maximum Total Compensation $908,806.00
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REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time /overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in -house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder.
Reimbursable expenses, if any are specified as reimbursable under this section , will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00.
A. Travel outside the San Francisco Bay A rea, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses.
B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges, if specified as reimbursable, will be reimbursed at actual cost.
All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information.
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EXHIBIT C-1
SCHEDULE OF RATES
CONSULTANT’s schedule of rates is as follows:
RATE SCHEDULE Effective: January 1, 2024
Director/Principal $301
Senior Associate $262
Associate $221
Senior Scientist $201
Scientist $184
Senior Technician $165
Technician $136
Landscape Design
Senior Restoration Designer $278
Sr Associate Landscape Architect $262
Associate Landscape Architect $221
Landscape Architect $201
Landscape Designer III $184
Landscape Designer II $165
Landscape Designer I $144
Environmental Planning
Senior Environmental Planner $278
Senior Public Access Planner $278
Sr Associate Environmental Planner $262
Associate Environmental Planner $221
Environmental Planner II $201
Environmental Planner I $184
Assistant Environmental Planner II $165
Assistant Environmental Planner $144
Conservation Strategies
Conservation Strategies Sr Project Mgr $278
Conservation Strategies Sr Associate $262
Conservation Strategies Associate $236
Conservation Strategies Sr Scientist $204
Conservation Strategies Scientist $189
Conservation Strategies Sr Technician $173
Conservation Strategies Technician $151
Rates shown are per hour and subject to an
annual adjustment each January 1st.
Necessary project expenses and subconsultants
are billed at cost plus ten percent.
Engineering
Senior Engineer $278
Sr Associate Engineer $270
Associate Engineer $236
Engineer II / Geomorphologist II $210
Engineer I / Geomorphologist I $189
Assistant Engineer II $173
Assistant Engineer $151
GIS Mapping & Analysis
GIS Manager $262
GIS Professional II $210
GIS Professional $184
GIS Sr Technician $165
GIS Technician $144
Field Specialists
Senior Field Technician $184
Field Technician $144
Junior Field Technician $119
Compliance Monitoring (OT = Rate x 1.5)
Senior Project Biologist $129
Project Biologist $108
Grant Cultivation & Administration
Community Resilience Team $90-194
Clerical Support $96
Expert Witness Rate x 1.5
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EXHIBIT D
INSURANCE REQUIREMENTS
CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE
CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN.
REQUIRED TYPE OF COVERAGE REQUIREMENT
MINIMUM LIMITS
EACH
OCCURRENCE AGGREGATE
YES
YES
WORKER’S COMPENSATION
EMPLOYER’S LIABILITY
STATUTORY
STATUTORY STATUTORY STATUTORY
YES
GENERAL LIABILITY, INCLUDING
PERSONAL INJURY, BROAD FORM
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL
LIABILITY
BODILY INJURY
PROPERTY DAMAGE
BODILY INJURY & PROPERTY
DAMAGE COMBINED.
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES
AUTOMOBILE LIABILITY,
INCLUDING ALL OWNED, HIRED,
NON-OWNED
BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE
PROPERTY DAMAGE
BODILY INJURY AND PROPERTY
DAMAGE, COMBINED
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES
PROFESSIONAL LIABILITY,
INCLUDING, ERRORS AND
OMISSIONS, MALPRACTICE (WHEN
APPLICABLE), AND NEGLIGENT
PERFORMANCE
ALL DAMAGES $1,000,000
YES
THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST
AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM
OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY
CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’
COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.
I. INSURANCE COVERAGE MUST INCLUDE:
A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY.
II. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING EMAIL: [email protected]
III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS:
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED,
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CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.
B. CROSS LIABILITY
THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER
THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE
INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE
INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON
OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO SENT TO THE FOLLOWING EMAIL:
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Human Resources
Meeting Date: October 28, 2024
Report #:2408-3429
TITLE
Adoption of Revised Management and Professional Compensation Plan and Revised Salary Schedules for Management and Professional and the Service Employees International Association Local 521 in Alignment with Position Changes in the FY 2025 Adopted Budget; CEQA Status - not a project
RECOMMENDATION
Staff recommends that the City Council:
1) Adopt revised salary schedules for the Unrepresented Management and Professional Compensation plan and the Service Employees International Association Local 521 in alignment with approved position changes adopted in the FY 2025 budget. 2) Adopt a revised Management and Professional Compensation plan to clarify the implementation of a change in benefits known as Flexible Compensation.
EXECUTIVE SUMMARY
In adopting the FY 2025 operating budget, the Council authorized net 27.17 FTE position additions and adjustments. These changes included deleting existing positions, reclassifying existing positions, and the creation of new job classifications within the City’s unrepresented and represented employee groups. While funding was allocated for these position changes as part of the FY 2025 Adopted Budget, the final approved salary range is not adopted until the appropriate processes are completed, which sometimes requires a meet and confer with impacted labor unions.
Adopting the revised salary schedules (Attachments A and B) approves the final salary range for positions that have completed the meet and confer process and allows the City to begin the recruitment process for these critical positions.
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On December 19, 2022 (ID #15004), Council approved changes to benefits offerings provided to unrepresented Management and Professional employees in which Medical Premium Reimbursements were held flat (no increase), and in lieu of those increases, a set dollar amount of 0.58 cents was added to hourly wage rates in 2023 and 2024. This employee benefit offset, or “Flexible Compensation,” was not incorporated into the Management and Professional Compensation Plan for Council Appointed Officers at that time. Adopting the revision to the Management and Compensation Plan (Attachment C) ensures parity between Council Appointed Officers and unrepresented management as is customary related to overall benefits packages.
BACKGROUND
Under the Meyers Milias Brown Act “MMBA”, organized labor groups have a right to meet and confer over the impacts of changes to wages, benefits, and working conditions applied to job classifications within their bargaining unit. The City has fulfilled its requirement to meet and confer with represented groups on changes included in the staff recommendation.
The California Public Employees Retirement System (“CalPERS”) requires that every classification in active use by an employer within their system have a publicly adopted salary schedule or range within which the member organization will compensate employees. This publicly adopted salary schedule or range is the official document utilized for any employee final compensation factored by CalPERS for future pension calculations or obligations.
The “Flexible Compensation” described above represents an incremental shift of compensation from City coverage of medical insurance premium increases to employee salary. This provides flexibility for employees to choose how best to apply this compensation. Council Appointed Officers have individual employment agreements that outline annual salary and any specifically negotiated compensation; however, each employment agreement establishes that benefits are to be governed and in alignment with the Management and Professional Compensation Plan.
When changes were made to the benefits section of the Management and Professional Compensation plan, they were done in a manner that inadvertently excluded Council Appointed Officers from receiving the change in benefit. This cleanup language ensures any future changes of this nature strictly for these employee benefits will be applied to Council Appointed Officers without requiring separate action by Council.
ANALYSIS
Staff have completed the required meet and confer process and/or internal position creation required for each of the positions brought before council tonight, and all actions have been accomplished within the FY2025 adopted operating budget amounts set aside for these position changes. Adopting the staff recommendation and revised salary schedules is an administrative step related to the Council's previous direction through the budget process. The classifications adjusted in this report include: Forensic Specialist, Forensic Coordinator, Item 7
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Assistant Director Information Technology, Management Fellow, Recruitment Division Manager, and Senior Program Manager. Additional classifications remain under way including a Plan Review Manager and Animal Caretaker
Changes to the Management and Professional Compensation Plan are at the sole discretion of the City and no meet and confer obligation exists.
FISCAL/RESOURCE IMPACT
There is no fiscal impact anticipated from the actions recommended in this report as these adjustments have been factored into the FY 2025 Adopted Budget.
STAKEHOLDER ENGAGEMENT
City staff will post the revised salary schedules and revised Management and Professional Compensation Plan on the City’s website after Council adoption for public access.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because adopting a revised salary schedules and compensation plan is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: SEIU Salary Schedule 2023 - 2024 (FY25)
Attachment B: Management and Conf Salary Schedule Final 2023 - 2024 (FY25) Attachment C: Management Compensation Plan 2023-2025 2nd Revision of 2024 APPROVED BY:
Sandra Blanch, Human Resources Director
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Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
1 29.99$ 1 31.20$
2 31.57$ 2 32.84$
3 33.23$ 3 34.57$
4 34.98$ 4 36.39$
5 36.82$ 6,382$ 76,586$ 5 38.30$ 6,639$ 79,664$ 1 35.04$ 1 36.44$
2 36.88$ 2 38.36$
3 38.82$ 3 40.38$
4 40.86$ 4 42.50$
5 43.01$ 7,455$ 89,461$ 5 44.74$ 7,755$ 93,059$ 1 37.52$ 1 39.02$
2 39.49$ 2 41.07$
3 41.57$ 3 43.23$
4 43.76$ 4 45.51$
5 46.06$ 7,984$ 95,805$ 5 47.91$ 8,304$ 99,653$ 1 31.15$ 1 32.40$
2 32.79$ 2 34.11$
3 34.52$ 3 35.90$
4 36.34$ 4 37.79$
5 38.25$ 6,630$ 79,560$ 5 39.78$ 6,895$ 82,742$ 1 33.85$ 1 35.21$
2 35.63$ 2 37.06$
3 37.50$ 3 39.01$
4 39.47$ 4 41.06$
5 41.55$ 7,202$ 86,424$ 5 43.22$ 7,491$ 89,898$ 1 36.27$ 1 37.73$
2 38.18$ 2 39.72$
3 40.19$ 3 41.81$
4 42.31$ 4 44.01$
5 44.54$ 7,720$ 92,643$ 5 46.33$ 8,031$ 96,366$ 1 31.83$ 1 33.12$
2 33.51$ 2 34.86$
3 35.27$ 3 36.69$
4 37.13$ 4 38.62$
5 39.08$ 6,774$ 81,286$ 5 40.65$ 7,046$ 84,552$ 1 34.05$ 1 35.43$
2 35.84$ 2 37.29$
3 37.73$ 3 39.25$
4 39.72$ 4 41.32$
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) Administrative Associate II
206 Non-Exempt Acct Assistant
204 Non-Exempt Acct Spec
296 Non-Exempt Administrative Associate III
Non-Exempt Animal Control Off
312 Non-Exempt Animal Control Off - L
276
295 Non-Exempt
207 Non-Exempt Acct Spec-Lead
294 Non-Exempt Administrative Associate I
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Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 5 41.81$ 7,247$ 86,965$ 5 43.49$ 7,538$ 90,459$ 1 42.63$ 1 44.34$
2 44.87$ 2 46.67$
3 47.23$ 3 49.13$
4 49.72$ 4 51.72$
5 52.34$ 9,072$ 108,867$ 5 54.44$ 9,436$ 113,235$ 1 57.86$ 1 60.19$
2 60.91$ 2 63.36$
3 64.12$ 3 66.69$
4 67.49$ 4 70.20$
5 71.04$ 12,314$ 147,763$ 5 73.89$ 12,808$ 153,691$ 1 46.42$ 1 48.28$
2 48.86$ 2 50.82$
3 51.43$ 3 53.49$
4 54.14$ 4 56.31$
5 56.99$ 9,878$ 118,539$ 5 59.27$ 10,273$ 123,282$ 1 61.62$ 1 64.08$
2 64.86$ 2 67.45$
3 68.27$ 3 71.00$
4 71.86$ 4 74.74$
5 75.64$ 13,111$ 157,331$ 5 78.67$ 13,636$ 163,634$ 1 53.72$ 1 55.87$
2 56.55$ 2 58.81$
3 59.53$ 3 61.91$
4 62.66$ 4 65.17$
5 65.96$ 11,433$ 137,197$ 5 68.60$ 11,891$ 142,688$ 1 52.42$ 1 54.52$
2 55.18$ 2 57.39$
3 58.08$ 3 60.41$
4 61.14$ 4 63.59$
5 64.36$ 11,156$ 133,869$ 5 66.94$ 11,603$ 139,235$ 1 55.64$ 1 57.86$
2 58.57$ 2 60.91$
3 61.65$ 3 64.12$
4 64.89$ 4 67.49$
5 68.30$ 11,839$ 142,064$ 5 71.04$ 12,314$ 147,763$ 1 48.51$ 1 50.45$
2 51.06$ 2 53.11$
3 53.75$ 3 55.91$
Non-Exempt Asst Power Engr
268 Non-Exempt Asst Res Planner
244 Non-Exempt Assoc Buyer
333
269 Non-Exempt Assoc Res Planner
330 Non-Exempt Asst Engineer
353 Non-Exempt Assoc Planner
247 Non-Exempt Assoc Power Engr
312 Non-Exempt Animal Control Off - L
Non-Exempt Assoc Engineer
256
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Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 4 56.58$ 4 58.85$
5 59.56$ 10,324$ 123,885$ 5 61.95$ 10,738$ 128,856$ 1 44.36$ 1 46.13$
2 46.70$ 2 48.56$
3 49.15$ 3 51.12$
4 51.74$ 4 53.81$
5 54.46$ 9,440$ 113,277$ 5 56.64$ 9,818$ 117,811$ 1 48.56$ 1 50.50$
2 51.12$ 2 53.16$
3 53.81$ 3 55.96$
4 56.64$ 4 58.91$
5 59.62$ 10,334$ 124,010$ 5 62.01$ 10,748$ 128,981$ 1 51.85$ 1 53.92$
2 54.58$ 2 56.76$
3 57.45$ 3 59.75$
4 60.47$ 4 62.89$
5 63.65$ 11,033$ 132,392$ 5 66.20$ 11,475$ 137,696$ 1 27.94$ 1 29.07$
2 29.41$ 2 30.60$
3 30.96$ 3 32.21$
4 32.59$ 4 33.91$
5 34.31$ 5,947$ 71,365$ 5 35.69$ 6,186$ 74,235$ 1 29.91$ 1 31.11$
2 31.48$ 2 32.75$
3 33.14$ 3 34.47$
4 34.88$ 4 36.28$
5 36.72$ 6,365$ 76,378$ 5 38.19$ 6,620$ 79,435$ 1 37.64$ 1 39.16$
2 39.62$ 2 41.22$
3 41.71$ 3 43.39$
4 43.91$ 4 45.67$
5 46.22$ 8,011$ 96,138$ 5 48.07$ 8,332$ 99,986$ 1 66.45$ 1 69.12$
2 69.95$ 2 72.76$
3 73.63$ 3 76.59$
4 77.51$ 4 80.62$
5 81.59$ 14,142$ 169,707$ 5 84.86$ 14,709$ 176,509$ 1 66.45$ 1 69.12$
2 69.95$ 2 72.76$
3400 Non-Exempt Business Analyst - S
355 Non-Exempt Bldg/Plg Technician
340 Non-Exempt Business Analyst
268 Non-Exempt Asst Res Planner
TBD Non-Exempt Assoc. Sustainability Program Admin
370 Non-Exempt Bldg Serviceperson
371 Non-Exempt Bldg Serviceperson-L
299 Non-Exempt Bldg Inspector
300 Non-Exempt Bldg Inspector Spec
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
6 Packet Pg. 113 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 3 73.63$ 3 76.59$
4 77.51$ 4 80.62$
5 81.59$ 14,142$ 169,707$ 5 84.86$ 14,709$ 176,509$ 1 46.94$ 1 48.82$
2 49.41$ 2 51.39$
3 52.01$ 3 54.09$
4 54.75$ 4 56.94$
5 57.63$ 9,989$ 119,870$ 5 59.94$ 10,390$ 124,675$ 1 47.49$ 1 49.39$
2 49.99$ 2 51.99$
3 52.62$ 3 54.73$
4 55.39$ 4 57.61$
5 58.30$ 10,105$ 121,264$ 5 60.64$ 10,511$ 126,131$ 1 58.26$ 1 60.61$
2 61.33$ 2 63.80$
3 64.56$ 3 67.16$
4 67.96$ 4 70.69$
5 71.54$ 12,400$ 148,803$ 5 74.41$ 12,898$ 154,773$ 1 49.61$ 1 51.59$
2 52.22$ 2 54.31$
3 54.97$ 3 57.17$
4 57.86$ 4 60.18$
5 60.91$ 10,558$ 126,693$ 5 63.35$ 10,981$ 131,768$ 1 40.34$ 1 41.95$
2 42.46$ 2 44.16$
3 44.69$ 3 46.48$
4 47.04$ 4 48.93$
5 49.52$ 8,583$ 103,002$ 5 51.51$ 8,928$ 107,141$ 1 43.13$ 1 44.86$
2 45.40$ 2 47.22$
3 47.79$ 3 49.71$
4 50.31$ 4 52.33$
5 52.96$ 9,180$ 110,157$ 5 55.08$ 9,547$ 114,566$ 1 48.06$ 1 49.98$
2 50.59$ 2 52.61$
3 53.25$ 3 55.38$
4 56.05$ 4 58.29$
5 59.00$ 10,227$ 122,720$ 5 61.36$ 10,636$ 127,629$ 1 51.95$ 1 54.04$
239 Non-Exempt Chf Inspec WGW
409 Non-Exempt Cement Finisher Lead
502 Non-Exempt Chemist
208 Non-Exempt CDBG Coordinator
408 Non-Exempt Cement Finisher
536 Non-Exempt Cathodic Tech
3400 Non-Exempt Business Analyst - S
212 Non-Exempt Buyer
464 Non-Exempt Cathodic Protection Tech Assistant
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
7 Packet Pg. 114 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 2 54.68$ 2 56.88$
3 57.56$ 3 59.87$
4 60.59$ 4 63.02$
5 63.78$ 11,055$ 132,662$ 5 66.34$ 11,499$ 137,987$ 1 46.66$ 1 48.53$
2 49.12$ 2 51.08$
3 51.70$ 3 53.77$
4 54.42$ 4 56.60$
5 57.28$ 9,929$ 119,142$ 5 59.58$ 10,327$ 123,926$ 1 49.91$ 1 51.90$
2 52.54$ 2 54.63$
3 55.30$ 3 57.51$
4 58.21$ 4 60.54$
5 61.27$ 10,620$ 127,442$ 5 63.73$ 11,047$ 132,558$ 1 46.35$ 1 48.21$
2 48.79$ 2 50.75$
3 51.36$ 3 53.42$
4 54.06$ 4 56.23$
5 56.91$ 9,864$ 118,373$ 5 59.19$ 10,260$ 123,115$ 1 35.16$ 1 36.58$
2 37.01$ 2 38.50$
3 38.96$ 3 40.53$
4 41.01$ 4 42.66$
5 43.17$ 7,483$ 89,794$ 5 44.90$ 7,783$ 93,392$ 1 37.60$ 1 39.10$
2 39.58$ 2 41.16$
3 41.66$ 3 43.33$
4 43.85$ 4 45.61$
5 46.16$ 8,001$ 96,013$ 5 48.01$ 8,322$ 99,861$ 1 48.43$ 1 50.36$
2 50.98$ 2 53.01$
3 53.66$ 3 55.80$
4 56.48$ 4 58.74$
5 59.45$ 10,305$ 123,656$ 5 61.83$ 10,717$ 128,606$ 1 48.43$ 1 50.36$
2 50.98$ 2 53.01$
3 53.66$ 3 55.80$
4 56.48$ 4 58.74$
5 59.45$ 10,305$ 123,656$ 5 61.83$ 10,717$ 128,606$ 341 Non-Exempt Coor Trans Sys Mgmt
3410 Non-Exempt Coor Trans Sys Mgmt - S
702 Non-Exempt Community Serv Offcr
320 Non-Exempt Community Service Officer - Lead
560 Non-Exempt Code Enforcement Off - L
306 Non-Exempt Comm Tech
239 Non-Exempt Chf Inspec WGW
301 Non-Exempt Code Enforcement Off
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
8 Packet Pg. 115 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 1 46.36$ 1 48.22$
2 48.80$ 2 50.76$
3 51.37$ 3 53.43$
4 54.07$ 4 56.24$
5 56.92$ 9,866$ 118,394$ 5 59.20$ 10,261$ 123,136$ 1 46.02$ 1 47.85$
2 48.44$ 2 50.37$
3 50.99$ 3 53.02$
4 53.67$ 4 55.81$
5 56.49$ 9,792$ 117,499$ 5 58.75$ 10,183$ 122,200$ 1 39.52$ 1 41.11$
2 41.60$ 2 43.27$
3 43.79$ 3 45.55$
4 46.09$ 4 47.95$
5 48.52$ 8,410$ 100,922$ 5 50.47$ 8,748$ 104,978$ 1 49.69$ 1 51.68$
2 52.30$ 2 54.40$
3 55.05$ 3 57.26$
4 57.95$ 4 60.27$
5 61.00$ 10,573$ 126,880$ 5 63.44$ 10,996$ 131,955$ 1 49.69$ 1 51.68$
2 52.30$ 2 54.40$
3 55.05$ 3 57.26$
4 57.95$ 4 60.27$
5 61.00$ 10,573$ 126,880$ 5 63.44$ 10,996$ 131,955$ 1 44.16$ 1 45.93$
2 46.48$ 2 48.35$
3 48.93$ 3 50.89$
4 51.51$ 4 53.57$
5 54.22$ 9,398$ 112,778$ 5 56.39$ 9,774$ 117,291$ 1 45.76$ 1 47.59$
2 48.17$ 2 50.09$
3 50.70$ 3 52.73$
4 53.37$ 4 55.51$
5 56.18$ 9,738$ 116,854$ 5 58.43$ 10,128$ 121,534$ 1 45.76$ 1 47.59$
2 48.17$ 2 50.09$
3 50.70$ 3 52.73$
4 53.37$ 4 55.51$
Non-Exempt Coord Pub Wks Proj
205 Non-Exempt Court Liaison Officer
242 Non-Exempt Coord Zero Waste
317 Non-Exempt Coord Rec Prog
344 Non-Exempt Coord Utility Proj
255 Non-Exempt Coord Library Prog
214 Non-Exempt Crime Analyst
3440 Non-Exempt Coord Utility Proj - S
342
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
9 Packet Pg. 116 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 5 56.18$ 9,738$ 116,854$ 5 58.43$ 10,128$ 121,534$ 1 38.69$ 1 40.25$
2 40.73$ 2 42.37$
3 42.87$ 3 44.60$
4 45.13$ 4 46.95$
5 47.51$ 8,235$ 98,821$ 5 49.42$ 8,566$ 102,794$ 1 32.92$ 1 34.23$
2 34.65$ 2 36.03$
3 36.47$ 3 37.93$
4 38.39$ 4 39.93$
5 40.41$ 7,004$ 84,053$ 5 42.03$ 7,285$ 87,422$ 1 36.20$ 1 37.64$
2 38.10$ 2 39.62$
3 40.10$ 3 41.71$
4 42.21$ 4 43.90$
5 44.43$ 7,701$ 92,414$ 5 46.21$ 8,010$ 96,117$ 1 44.86$ 1 46.66$
2 47.22$ 2 49.12$
3 49.71$ 3 51.71$
4 52.33$ 4 54.43$
5 55.08$ 9,547$ 114,566$ 5 57.29$ 9,930$ 119,163$ 1 37.31$ 1 38.82$
2 39.27$ 2 40.86$
3 41.34$ 3 43.01$
4 43.52$ 4 45.27$
5 45.81$ 7,940$ 95,285$ 5 47.65$ 8,259$ 99,112$ 1 42.39$ 1 44.09$
2 44.62$ 2 46.41$
3 46.97$ 3 48.85$
4 49.44$ 4 51.42$
5 52.04$ 9,020$ 108,243$ 5 54.13$ 9,383$ 112,590$ 1 46.75$ 1 48.63$
2 49.21$ 2 51.19$
3 51.80$ 3 53.88$
4 54.53$ 4 56.72$
5 57.40$ 9,949$ 119,392$ 5 59.70$ 10,348$ 124,176$ 1 42.05$ 1 43.74$
2 44.26$ 2 46.04$
3 46.59$ 3 48.46$ 533 Non-Exempt Elec Asst I Non-Exempt Desktop Technician
415 Non-Exempt Cust Srv Specialist-L
218 Non-Exempt Cust Svc Represent
516 Non-Exempt Development Project Coordinator III
514 Non-Exempt Development Project Coordinator I
515 Non-Exempt Development Project Coordinator II
217 Non-Exempt Cust Svc Spec
260
214 Non-Exempt Crime Analyst
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
10 Packet Pg. 117 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 4 49.04$ 4 51.01$
5 51.62$ 8,947$ 107,370$ 5 53.69$ 9,306$ 111,675$ 1 52.96$ 1 55.09$
2 55.75$ 2 57.99$
3 58.68$ 3 61.04$
4 61.77$ 4 64.25$
5 65.02$ 11,270$ 135,242$ 5 67.63$ 11,723$ 140,670$ 1 73.81$ 1 76.76$
2 77.69$ 2 80.80$
3 81.78$ 3 85.05$
4 86.08$ 4 89.53$
5 90.61$ 15,706$ 188,469$ 5 94.24$ 16,335$ 196,019$ 1 73.81$ 1 76.76$
2 77.69$ 2 80.80$
3 81.78$ 3 85.05$
4 86.08$ 4 89.53$
5 90.61$ 15,706$ 188,469$ 5 94.24$ 16,335$ 196,019$ 1 56.63$ 1 58.91$
2 59.61$ 2 62.01$
3 62.75$ 3 65.27$
4 66.05$ 4 68.70$
5 69.53$ 12,052$ 144,622$ 5 72.32$ 12,535$ 150,426$ 1 54.11$ 1 56.29$
2 56.96$ 2 59.25$
3 59.96$ 3 62.37$
4 63.12$ 4 65.65$
5 66.44$ 11,516$ 138,195$ 5 69.10$ 11,977$ 143,728$ 1 51.31$ 1 53.35$
2 54.01$ 2 56.16$
3 56.85$ 3 59.12$
4 59.84$ 4 62.23$
5 62.99$ 10,918$ 131,019$ 5 65.51$ 11,355$ 136,261$ 1 48.57$ 1 50.51$
2 51.13$ 2 53.17$
3 53.82$ 3 55.97$
4 56.65$ 4 58.92$
5 59.63$ 10,336$ 124,030$ 5 62.02$ 10,750$ 129,002$ 1 54.95$ 1 57.13$
2 57.84$ 2 60.14$
Electric Project Engineer
Electric Project Engineer - S
Electric Underground Inspector - Lead
Electrical Equipment Tech
Electrician
Electrician-Appren
Electrician-Lead
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
345
3450
292
527
530
529
535
533 Non-Exempt Elec Asst I
267 Non-Exempt Elec Undgd Inspec
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
11 Packet Pg. 118 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 3 60.88$ 3 63.31$
4 64.08$ 4 66.64$
5 67.45$ 11,691$ 140,296$ 5 70.15$ 12,159$ 145,912$ 1 36.27$ 1 37.73$
2 38.18$ 2 39.72$
3 40.19$ 3 41.81$
4 42.31$ 4 44.01$
5 44.54$ 7,720$ 92,643$ 5 46.33$ 8,031$ 96,366$ 1 36.16$ 1 37.61$
2 38.06$ 2 39.59$
3 40.06$ 3 41.67$
4 42.17$ 4 43.86$
5 44.39$ 7,694$ 92,331$ 5 46.17$ 8,003$ 96,034$ 1 65.18$ 1 67.79$
2 68.61$ 2 71.36$
3 72.22$ 3 75.12$
4 76.02$ 4 79.07$
5 80.02$ 13,870$ 166,442$ 5 83.23$ 14,427$ 173,118$ 1 39.11$ 1 40.69$
2 41.17$ 2 42.83$
3 43.34$ 3 45.08$
4 45.62$ 4 47.45$
5 48.02$ 8,323$ 99,882$ 5 49.95$ 8,658$ 103,896$ 1 43.68$ 1 45.43$
2 45.98$ 2 47.82$
3 48.40$ 3 50.34$
4 50.95$ 4 52.99$
5 53.63$ 9,296$ 111,550$ 5 55.78$ 9,669$ 116,022$ 1 53.45$ 1 55.59$
2 56.26$ 2 58.52$
3 59.22$ 3 61.60$
4 62.34$ 4 64.84$
5 65.62$ 11,374$ 136,490$ 5 68.25$ 11,830$ 141,960$ 1 30.67$ 1 31.89$
2 32.28$ 2 33.57$
3 33.98$ 3 35.34$
4 35.77$ 4 37.20$
5 37.65$ 6,526$ 78,312$ 5 39.16$ 6,788$ 81,453$ 1 39.55$ 1 41.14$
Electrician-Lead
Emergency Med Svs Data Specialist
Eng Tech I
Engineer
Engr Tech II
Engr Tech III
Environmental Spec
Equip Maint Serv Per
Equip Operator
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
332
323
319
257
211
396
535
399
311
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
12 Packet Pg. 119 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 2 41.63$ 2 43.30$
3 43.82$ 3 45.58$
4 46.13$ 4 47.98$
5 48.56$ 8,417$ 101,005$ 5 50.51$ 8,755$ 105,061$ 1 42.32$ 1 44.01$
2 44.55$ 2 46.33$
3 46.89$ 3 48.77$
4 49.36$ 4 51.34$
5 51.96$ 9,006$ 108,077$ 5 54.04$ 9,367$ 112,403$ 1 34.63$ 1 36.02$
2 36.45$ 2 37.92$
3 38.37$ 3 39.92$
4 40.39$ 4 42.02$
5 42.52$ 7,370$ 88,442$ 5 44.23$ 7,667$ 91,998$ 1 30.96$ 1 32.19$
2 32.59$ 2 33.88$
3 34.30$ 3 35.66$
4 36.10$ 4 37.54$
5 38.00$ 6,587$ 79,040$ 5 39.52$ 6,850$ 82,202$ 1 41.93$ 1 43.60$
2 44.14$ 2 45.89$
3 46.46$ 3 48.31$
4 48.90$ 4 50.85$
5 51.47$ 8,921$ 107,058$ 5 53.53$ 9,279$ 111,342$ 1 42.52$ 1 44.23$
2 44.76$ 2 46.56$
3 47.12$ 3 49.01$
4 49.60$ 4 51.59$
5 52.21$ 9,050$ 108,597$ 5 54.30$ 9,412$ 112,944$ 1 54.90$ 1 57.10$
2 57.79$ 2 60.11$
3 60.83$ 3 63.27$
4 64.03$ 4 66.60$
5 67.40$ 11,683$ 140,192$ 5 70.10$ 12,151$ 145,808$ 1 40.34$ 1 41.95$
2 42.46$ 2 44.16$
3 44.69$ 3 46.48$
4 47.04$ 4 48.93$
5 49.52$ 8,583$ 103,002$ 5 51.51$ 8,928$ 107,141$ Non-Exempt Facilities Carpenter
Facilities Asst
Facilities Elect
Facilities Maint-L
Facilities Painter
Equip Operator
Equip Operator - Lead
Equip Parts Tech
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
375
373
377
396
397
250
203
374
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
13 Packet Pg. 120 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 1 41.93$ 1 43.60$
2 44.14$ 2 45.89$
3 46.46$ 3 48.31$
4 48.90$ 4 50.85$
5 51.47$ 8,921$ 107,058$ 5 53.53$ 9,279$ 111,342$ 1 39.47$ 1 41.06$
2 41.55$ 2 43.22$
3 43.74$ 3 45.49$
4 46.04$ 4 47.88$
5 48.46$ 8,400$ 100,797$ 5 50.40$ 8,736$ 104,832$ 1 41.24$ 1 42.88$
2 43.41$ 2 45.14$
3 45.69$ 3 47.52$
4 48.09$ 4 50.02$
5 50.62$ 8,774$ 105,290$ 5 52.65$ 9,126$ 109,512$ 1 50.93$
2 53.61$
3 56.43$
4 59.40$
5 62.53$ 10,839$ 130,062$
1 47.59$
2 50.09$
3 52.73$
4 55.51$
5 58.43$ 10,128$ 121,534$
1 44.92$ 1 46.72$
2 47.28$ 2 49.18$
3 49.77$ 3 51.77$
4 52.39$ 4 54.49$
5 55.15$ 9,559$ 114,712$ 5 57.36$ 9,942$ 119,309$ 1 47.17$ 1 49.06$
2 49.65$ 2 51.64$
3 52.26$ 3 54.36$
4 55.01$ 4 57.22$
5 57.91$ 10,038$ 120,453$ 5 60.23$ 10,440$ 125,278$ 1 47.18$ 1 49.07$
2 49.66$ 2 51.65$
3 52.27$ 3 54.37$
4 55.02$ 4 57.23$
5 57.92$ 10,039$ 120,474$ 5 60.24$ 10,442$ 125,299$ 1 49.54$ 1 51.54$
2 52.15$ 2 54.25$
3 54.89$ 3 57.10$
4 57.78$ 4 60.10$
5 60.82$ 10,542$ 126,506$ 5 63.26$ 10,965$ 131,581$ Assistant Gas and Water Measurement and Control
Technician
Gas and Water Measurement and Control Technician
Facilities Tech
Field Service Pers WGW
Fleet Svcs Coord
Assistant Gas Measurement and Control Technician
Gas Measurement and Control Technician
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
417
416
376
462
383
419
418
Forensic SpecialistNon-Exempt328
329 Non-Exempt Forensic Coordinator
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
14 Packet Pg. 121 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 1 55.79$ 1 58.03$
2 58.73$ 2 61.08$
3 61.82$ 3 64.29$
4 65.07$ 4 67.67$
Geographic Inform Syst SpecialistNon-Exempt398
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
15 Packet Pg. 122 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 5 68.49$ 11,872$ 142,459$ 5 71.23$ 12,347$ 148,158$ 1 47.34$ 1 49.24$
2 49.83$ 2 51.83$
3 52.45$ 3 54.56$
4 55.21$ 4 57.43$
5 58.12$ 10,074$ 120,890$ 5 60.45$ 10,478$ 125,736$ 1 50.62$ 1 52.64$
2 53.28$ 2 55.41$
3 56.08$ 3 58.33$
4 59.03$ 4 61.40$
5 62.14$ 10,771$ 129,251$ 5 64.63$ 11,203$ 134,430$ 1 50.27$ 1 52.29$
2 52.92$ 2 55.04$
3 55.71$ 3 57.94$
4 58.64$ 4 60.99$
5 61.73$ 10,700$ 128,398$ 5 64.20$ 11,128$ 133,536$ 1 46.93$ 1 48.81$
2 49.40$ 2 51.38$
3 52.00$ 3 54.08$
4 54.74$ 4 56.93$
5 57.62$ 9,987$ 119,850$ 5 59.93$ 10,388$ 124,654$ 1 44.91$ 1 46.71$
2 47.27$ 2 49.17$
3 49.76$ 3 51.76$
4 52.38$ 4 54.48$
5 55.14$ 9,558$ 114,691$ 5 57.35$ 9,941$ 119,288$ 1 50.45$ 1 52.48$
2 53.11$ 2 55.24$
3 55.91$ 3 58.15$
4 58.85$ 4 61.21$
5 61.95$ 10,738$ 128,856$ 5 64.43$ 11,168$ 134,014$ 1 40.56$ 1 42.18$
2 42.69$ 2 44.40$
3 44.94$ 3 46.74$
4 47.30$ 4 49.20$
5 49.79$ 8,630$ 103,563$ 5 51.79$ 8,977$ 107,723$ 1 46.90$ 1 48.79$
2 49.37$ 2 51.36$
3 51.97$ 3 54.06$
Ind Waste Inspec
Ind Waste Invtgtr
Industrial Waste Technician
Inspector, Field Svc
Geographic Inform Syst Specialist
Heavy Equip Oper
Heavy Equip Oper-L
Electric Heavy Equip Oper
WGW Heavy Equip Oper
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
508
258
365
227
398
390
391
571
572
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
16 Packet Pg. 123 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 4 54.70$ 4 56.90$
5 57.58$ 9,981$ 119,766$ 5 59.89$ 10,381$ 124,571$ 1 48.38$ 1 50.32$
2 50.93$ 2 52.97$
3 53.61$ 3 55.76$
4 56.43$ 4 58.69$
5 59.40$ 10,296$ 123,552$ 5 61.78$ 10,709$ 128,502$ 1 35.35$ 1 36.77$
2 37.21$ 2 38.70$
3 39.17$ 3 40.74$
4 41.23$ 4 42.88$
5 43.40$ 7,523$ 90,272$ 5 45.14$ 7,824$ 93,891$ 1 42.99$ 1 44.72$
2 45.25$ 2 47.07$
3 47.63$ 3 49.55$
4 50.14$ 4 52.16$
5 52.78$ 9,149$ 109,782$ 5 54.90$ 9,516$ 114,192$ 1 47.62$ 1 49.53$
2 50.13$ 2 52.14$
3 52.77$ 3 54.88$
4 55.55$ 4 57.77$
5 58.47$ 10,135$ 121,618$ 5 60.81$ 10,540$ 126,485$ 1 37.44$ 1 38.93$
2 39.41$ 2 40.98$
3 41.48$ 3 43.14$
4 43.66$ 4 45.41$
5 45.96$ 7,966$ 95,597$ 5 47.80$ 8,285$ 99,424$ 1 34.33$ 1 35.71$
2 36.14$ 2 37.59$
3 38.04$ 3 39.57$
4 40.04$ 4 41.65$
5 42.15$ 7,306$ 87,672$ 5 43.84$ 7,599$ 91,187$ 1 32.49$ 1 33.79$
2 34.20$ 2 35.57$
3 36.00$ 3 37.44$
4 37.89$ 4 39.41$
5 39.88$ 6,913$ 82,950$ 5 41.48$ 7,190$ 86,278$ 1 72.85$ 1 75.76$
2 76.68$ 2 79.75$
Library Associate
Library Specialist
Lineper/Cable Spl
Inspector, Field Svc
Instrum Elec
Educator
Laboratory Tech Wqc
Landfill Technician
Librarian
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
252
253
541
227
308
293
503
413
254
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
17 Packet Pg. 124 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 3 80.72$ 3 83.95$
4 84.97$ 4 88.37$
5 89.44$ 15,503$ 186,035$ 5 93.02$ 16,123$ 193,482$ 1 77.95$ 1 81.06$
2 82.05$ 2 85.33$
3 86.37$ 3 89.82$
4 90.92$ 4 94.55$
5 95.70$ 16,588$ 199,056$ 5 99.53$ 17,252$ 207,022$ 1 69.39$ 1 72.16$
2 73.04$ 2 75.96$
3 76.88$ 3 79.96$
4 80.93$ 4 84.17$
5 85.19$ 14,766$ 177,195$ 5 88.60$ 15,357$ 184,288$ 1 74.20$ 1 77.18$
2 78.11$ 2 81.24$
3 82.22$ 3 85.52$
4 86.55$ 4 90.02$
5 91.11$ 15,792$ 189,509$ 5 94.76$ 16,425$ 197,101$ 1 62.59$ 1 65.08$
2 65.88$ 2 68.51$
3 69.35$ 3 72.12$
4 73.00$ 4 75.92$
5 76.84$ 13,319$ 159,827$ 5 79.92$ 13,853$ 166,234$ 1 26.51$ 1 27.58$
2 27.90$ 2 29.03$
3 29.37$ 3 30.56$
4 30.92$ 4 32.17$
5 32.55$ 5,642$ 67,704$ 5 33.86$ 5,869$ 70,429$ 1 47.43$ 1 49.33$
2 49.93$ 2 51.93$
3 52.56$ 3 54.66$
4 55.33$ 4 57.54$
5 58.24$ 10,095$ 121,139$ 5 60.57$ 10,499$ 125,986$ 1 39.42$ 1 40.99$
2 41.49$ 2 43.15$
3 43.67$ 3 45.42$
4 45.97$ 4 47.81$
5 48.39$ 8,388$ 100,651$ 5 50.33$ 8,724$ 104,686$ 1 39.42$ 1 40.99$
Management Assistant
Management Assistant - S
Lineper/Cable Spl
Lineper/Cable Spl-L
Lineperson/Cable Spl-T
Lineperson/Cable Spl-TL
Lnper/Cbl Spl-Appren
Mailing Svcs Spec
Maintenance Mechanic-Welding
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
346
3460
541
542
531
532
528
213
291
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
18 Packet Pg. 125 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 2 41.49$ 2 43.15$
3 43.67$ 3 45.42$
4 45.97$ 4 47.81$
5 48.39$ 8,388$ 100,651$ 5 50.33$ 8,724$ 104,686$ 1 65.18$ 1 67.79$
2 68.61$ 2 71.36$
3 72.22$ 3 75.12$
4 76.02$ 4 79.07$
5 80.02$ 13,870$ 166,442$ 5 83.23$ 14,427$ 173,118$ 1 33.98$ 1 35.34$
2 35.77$ 2 37.20$
3 37.65$ 3 39.16$
4 39.63$ 4 41.22$
5 41.72$ 7,231$ 86,778$ 5 43.39$ 7,521$ 90,251$ 1 36.37$ 1 37.82$
2 38.28$ 2 39.81$
3 40.29$ 3 41.90$
4 42.41$ 4 44.11$
5 44.64$ 7,738$ 92,851$ 5 46.43$ 8,048$ 96,574$ 1 40.00$ 1 41.61$
2 42.11$ 2 43.80$
3 44.33$ 3 46.11$
4 46.66$ 4 48.54$
5 49.12$ 8,514$ 102,170$ 5 51.09$ 8,856$ 106,267$ 1 63.12$ 1 65.64$
2 66.44$ 2 69.09$
3 69.94$ 3 72.73$
4 73.62$ 4 76.56$
5 77.49$ 13,432$ 161,179$ 5 80.59$ 13,969$ 167,627$ 1 67.55$ 1 70.25$
2 71.10$ 2 73.95$
3 74.84$ 3 77.84$
4 78.78$ 4 81.94$
5 82.93$ 14,375$ 172,494$ 5 86.25$ 14,950$ 179,400$ 1 45.72$ 1 47.57$
2 48.13$ 2 50.07$
3 50.66$ 3 52.70$
4 53.33$ 4 55.47$
5 56.14$ 9,731$ 116,771$ 5 58.39$ 10,121$ 121,451$ Management Assistant - S
Marketing Eng
Meter Reader
Meter Reader-Lead
Meter Shop Lead
Metering Technician
Metering Technician – Lead
Mobile Service Tech
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
3460
216
241
240
369
552
553
384
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
19 Packet Pg. 126 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 1 46.60$ 1 48.47$
2 49.05$ 2 51.02$
3 51.63$ 3 53.70$
4 54.35$ 4 56.53$
5 57.21$ 9,916$ 118,997$ 5 59.50$ 10,313$ 123,760$ 1 40.35$ 1 41.96$
2 42.47$ 2 44.17$
3 44.70$ 3 46.49$
4 47.05$ 4 48.94$
5 49.53$ 8,585$ 103,022$ 5 51.52$ 8,930$ 107,162$ 1 43.58$ 1 45.32$
2 45.87$ 2 47.70$
3 48.28$ 3 50.21$
4 50.82$ 4 52.85$
5 53.49$ 9,272$ 111,259$ 5 55.63$ 9,643$ 115,710$ 1 30.06$ 1 31.27$
2 31.64$ 2 32.92$
3 33.31$ 3 34.65$
4 35.06$ 4 36.47$
5 36.91$ 6,398$ 76,773$ 5 38.39$ 6,654$ 79,851$ 1 76.51$ 1 79.58$
2 80.54$ 2 83.77$
3 84.78$ 3 88.18$
4 89.24$ 4 92.82$
5 93.94$ 16,283$ 195,395$ 5 97.70$ 16,935$ 203,216$ 1 40.49$ 1 42.10$
2 42.62$ 2 44.32$
3 44.86$ 3 46.65$
4 47.22$ 4 49.11$
5 49.70$ 8,615$ 103,376$ 5 51.69$ 8,960$ 107,515$ 1 34.93$ 1 36.33$
2 36.77$ 2 38.24$
3 38.70$ 3 40.25$
4 40.74$ 4 42.37$
5 42.88$ 7,433$ 89,190$ 5 44.60$ 7,731$ 92,768$ 1 37.55$ 1 39.06$
2 39.53$ 2 41.12$
3 41.61$ 3 43.28$
4 43.80$ 4 45.56$
Motor Equip Mech-L
Motor Equipment Mechanic I
Motor Equipment Mechanic II
Offset Equip Op
Overhead Underground Troubleman
Park Maint - Lead
Park Maint Person
Park Ranger
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
381
286
287
230
543
452
451
281
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
20 Packet Pg. 127 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 5 46.11$ 7,992$ 95,909$ 5 47.96$ 8,313$ 99,757$ 1 59.55$ 1 61.94$
2 62.68$ 2 65.20$
3 65.98$ 3 68.63$
4 69.45$ 4 72.24$
5 73.11$ 12,672$ 152,069$ 5 76.04$ 13,180$ 158,163$ 1 37.99$ 1 39.51$
2 39.99$ 2 41.59$
3 42.09$ 3 43.78$
4 44.31$ 4 46.08$
5 46.64$ 8,084$ 97,011$ 5 48.51$ 8,408$ 100,901$ 1 41.78$ 1 43.45$
2 43.98$ 2 45.74$
3 46.29$ 3 48.15$
4 48.73$ 4 50.68$
5 51.29$ 8,890$ 106,683$ 5 53.35$ 9,247$ 110,968$ 1 41.78$ 1 43.45$
2 43.98$ 2 45.74$
3 46.29$ 3 48.15$
4 48.73$ 4 50.68$
5 51.29$ 8,890$ 106,683$ 5 53.35$ 9,247$ 110,968$ 1 49.61$ 1 51.59$
2 52.22$ 2 54.31$
3 54.97$ 3 57.17$
4 57.86$ 4 60.18$
5 60.91$ 10,558$ 126,693$ 5 63.35$ 10,981$ 131,768$ 1 56.81$ 1 59.08$
2 59.80$ 2 62.19$
3 62.95$ 3 65.46$
4 66.26$ 4 68.91$
5 69.75$ 12,090$ 145,080$ 5 72.54$ 12,574$ 150,883$ 1 56.81$ 1 59.08$
2 59.80$ 2 62.19$
3 62.95$ 3 65.46$
4 66.26$ 4 68.91$
5 69.75$ 12,090$ 145,080$ 5 72.54$ 12,574$ 150,883$ 1 63.30$ 1 65.84$
2 66.63$ 2 69.30$
3 70.14$ 3 72.95$
Parks/Golf Crew-Lead
Payroll Analyst
Payroll Analyst - S
Planner
Planning Arborist
Planning Arborist - S
Plans Check Engr
Park Ranger
Parking Operations Lead
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
460
348
3480
352
347
3470
304
281
570
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
21 Packet Pg. 128 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 4 73.83$ 4 76.79$
5 77.72$ 13,471$ 161,658$ 5 80.83$ 14,011$ 168,126$ 1 49.29$ 1 51.26$
2 51.88$ 2 53.96$
3 54.61$ 3 56.80$
4 57.48$ 4 59.79$
5 60.51$ 10,488$ 125,861$ 5 62.94$ 10,910$ 130,915$ 1 44.76$ 1 46.56$
2 47.12$ 2 49.01$
3 49.60$ 3 51.59$
4 52.21$ 4 54.30$
5 54.96$ 9,526$ 114,317$ 5 57.16$ 9,908$ 118,893$ 1 36.40$ 1 37.86$
2 38.32$ 2 39.85$
3 40.34$ 3 41.95$
4 42.46$ 4 44.16$
5 44.69$ 7,746$ 92,955$ 5 46.48$ 8,057$ 96,678$ 1 32.34$ 1 33.64$
2 34.04$ 2 35.41$
3 35.83$ 3 37.27$
4 37.72$ 4 39.23$
5 39.70$ 6,881$ 82,576$ 5 41.29$ 7,157$ 85,883$ 1 34.03$ 1 35.40$
2 35.82$ 2 37.26$
3 37.70$ 3 39.22$
4 39.68$ 4 41.28$
5 41.77$ 7,240$ 86,882$ 5 43.45$ 7,531$ 90,376$ 1 69.59$ 1 72.38$
2 73.25$ 2 76.19$
3 77.11$ 3 80.20$
4 81.17$ 4 84.42$
5 85.44$ 14,810$ 177,715$ 5 88.86$ 15,402$ 184,829$ 1 42.85$ 1 44.56$
2 45.11$ 2 46.91$
3 47.48$ 3 49.38$
4 49.98$ 4 51.98$
5 52.61$ 9,119$ 109,429$ 5 54.72$ 9,485$ 113,818$ 1 53.69$ 1 55.84$
2 56.52$ 2 58.78$
Police Records Specialist - Lead
Police Records Specialist I
Police Records Specialist II
Power Engr
Prod Arts/Sci Prog
Prog-Analyst
Plans Check Engr
Plans Examiner
Plant Mechanic
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
321
313
314
246
270
232
304
513
517
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
22 Packet Pg. 129 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 3 59.49$ 3 61.87$
4 62.62$ 4 65.13$
5 65.92$ 11,426$ 137,114$ 5 68.56$ 11,884$ 142,605$ 1 32.40$ 1 33.70$
2 34.10$ 2 35.47$
3 35.89$ 3 37.34$
4 37.78$ 4 39.30$
5 39.77$ 6,893$ 82,722$ 5 41.37$ 7,171$ 86,050$ 1 34.34$ 1 35.72$
2 36.15$ 2 37.60$
3 38.05$ 3 39.58$
4 40.05$ 4 41.66$
5 42.16$ 7,308$ 87,693$ 5 43.85$ 7,601$ 91,208$ 1 36.91$ 1 38.38$
2 38.85$ 2 40.40$
3 40.89$ 3 42.53$
4 43.04$ 4 44.77$
5 45.31$ 7,854$ 94,245$ 5 47.13$ 8,169$ 98,030$ 1 36.98$ 1 38.48$
2 38.93$ 2 40.50$
3 40.98$ 3 42.63$
4 43.14$ 4 44.87$
5 45.41$ 7,871$ 94,453$ 5 47.23$ 8,187$ 98,238$ 1 70.13$ 1 72.95$
2 73.82$ 2 76.79$
3 77.71$ 3 80.83$
4 81.80$ 4 85.08$
5 86.11$ 14,926$ 179,109$ 5 89.56$ 15,524$ 186,285$ 1 70.13$ 1 72.95$
2 73.82$ 2 76.79$
3 77.71$ 3 80.83$
4 81.80$ 4 85.08$
5 86.11$ 14,926$ 179,109$ 5 89.56$ 15,524$ 186,285$ 1 35.19$ 1 36.59$
2 37.04$ 2 38.52$
3 38.99$ 3 40.55$
4 41.04$ 4 42.68$
5 43.20$ 7,488$ 89,856$ 5 44.93$ 7,788$ 93,454$ 1 63.74$ 1 66.28$
Program Coordinator
Project Engineer
Project Engineer - S
Property Evid Tech
Resource Planner
Prog-Analyst
Program Assistant
Program Assistant I
Program Assistant II
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
368
349
3490
209
262
232
265
302
303
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
23 Packet Pg. 130 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 2 67.09$ 2 69.77$
3 70.62$ 3 73.44$
4 74.34$ 4 77.31$
5 78.25$ 13,563$ 162,760$ 5 81.38$ 14,106$ 169,270$ 1 50.26$ 1 52.27$
2 52.91$ 2 55.02$
3 55.69$ 3 57.92$
4 58.62$ 4 60.97$
5 61.71$ 10,696$ 128,357$ 5 64.18$ 11,125$ 133,494$ 1 60.62$ 1 62.42$
2 63.65$ 2 65.70$
3 66.83$ 3 69.16$
4 70.18$ 4 72.80$
5 73.68$ 12,771$ 153,254$ 5 76.63$ 13,283$ 159,390$ 1 65.26$ 1 67.86$
2 68.69$ 2 71.43$
3 72.30$ 3 75.19$
4 76.10$ 4 79.15$
5 80.11$ 13,886$ 166,629$ 5 83.32$ 14,442$ 173,306$ 1 47.39$ 1 49.29$
2 49.88$ 2 51.88$
3 52.50$ 3 54.61$
4 55.26$ 4 57.48$
5 58.17$ 10,083$ 120,994$ 5 60.50$ 10,487$ 125,840$ 1 35.51$ 1 36.94$
2 37.38$ 2 38.88$
3 39.35$ 3 40.93$
4 41.42$ 4 43.08$
5 43.60$ 7,557$ 90,688$ 5 45.35$ 7,861$ 94,328$ 1 49.29$ 1 51.26$
2 51.88$ 2 53.96$
3 54.61$ 3 56.80$
4 57.48$ 4 59.79$
5 60.51$ 10,488$ 125,861$ 5 62.94$ 10,910$ 130,915$ 1 49.29$ 1 51.26$
2 51.88$ 2 53.96$
3 54.61$ 3 56.80$
4 57.48$ 4 59.79$
5 60.51$ 10,488$ 125,861$ 5 62.94$ 10,910$ 130,915$ Sr Buyer
Sr Buyer - S
Resource Planner
Restoration Lead
Utility System Analyst
Senior Fleet Services Coordinator
Sprinkler Sys Repr
Senior Building Inspector
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
360
3600
262
366
554
385
461
580
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
24 Packet Pg. 131 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 1 53.38$ 1 55.52$
2 56.19$ 2 58.44$
3 59.15$ 3 61.52$
4 62.26$ 4 64.76$
5 65.54$ 11,360$ 136,323$ 5 68.17$ 11,816$ 141,794$ 1 57.71$ 1 60.03$
2 60.75$ 2 63.19$
3 63.95$ 3 66.52$
4 67.32$ 4 70.02$
5 70.86$ 12,282$ 147,389$ 5 73.70$ 12,775$ 153,296$ 1 52.84$ 1 54.97$
2 55.62$ 2 57.86$
3 58.55$ 3 60.90$
4 61.63$ 4 64.10$
5 64.87$ 11,244$ 134,930$ 5 67.47$ 11,695$ 140,338$ 1 42.51$ 1 44.21$
2 44.75$ 2 46.54$
3 47.10$ 3 48.99$
4 49.58$ 4 51.57$
5 52.19$ 9,046$ 108,555$ 5 54.28$ 9,409$ 112,902$ 1 49.12$ 1 51.07$
2 51.70$ 2 53.76$
3 54.42$ 3 56.59$
4 57.28$ 4 59.57$
5 60.29$ 10,450$ 125,403$ 5 62.71$ 10,870$ 130,437$ 1 58.49$ 1 60.84$
2 61.57$ 2 64.04$
3 64.81$ 3 67.41$
4 68.22$ 4 70.96$
5 71.81$ 12,447$ 149,365$ 5 74.69$ 12,946$ 155,355$ 1 58.49$ 1 60.84$
2 61.57$ 2 64.04$
3 64.81$ 3 67.41$
4 68.22$ 4 70.96$
5 71.81$ 12,447$ 149,365$ 5 74.69$ 12,946$ 155,355$ 1 51.07$ 1 53.11$
2 53.76$ 2 55.91$
3 56.59$ 3 58.85$
4 59.57$ 4 61.95$
Sr Operator Wqc
Sr Chemist
Sr Industrial Waste Investigator
Sr Instrum Elect
Sr Librarian
Sr. Mech
Sr Mkt Analyst
Sr Mkt Analyst - S
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
506
224
544
512
251
504
361
3610
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
25 Packet Pg. 132 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 5 62.70$ 10,868$ 130,416$ 5 65.21$ 11,303$ 135,637$ 1 57.30$ 1 59.59$
2 60.32$ 2 62.73$
3 63.49$ 3 66.03$
4 66.83$ 4 69.51$
5 70.35$ 12,194$ 146,328$ 5 73.17$ 12,683$ 152,194$ 1 69.79$ 1 72.59$
2 73.47$ 2 76.41$
3 77.33$ 3 80.43$
4 81.40$ 4 84.66$
5 85.69$ 14,853$ 178,235$ 5 89.12$ 15,447$ 185,370$ 1 41.14$ 1 42.78$
2 43.30$ 2 45.03$
3 45.58$ 3 47.40$
4 47.98$ 4 49.89$
5 50.50$ 8,753$ 105,040$ 5 52.52$ 9,103$ 109,242$ 1 51.59$ 1 53.68$
2 54.31$ 2 56.50$
3 57.17$ 3 59.47$
4 60.18$ 4 62.60$
5 63.35$ 10,981$ 131,768$ 5 65.89$ 11,421$ 137,051$ 1 72.85$ 1 75.76$
2 76.68$ 2 79.75$
3 80.72$ 3 83.95$
4 84.97$ 4 88.37$
5 89.44$ 15,503$ 186,035$ 5 93.02$ 16,123$ 193,482$ 1 48.68$ 1 50.64$
2 51.24$ 2 53.30$
3 53.94$ 3 56.11$
4 56.78$ 4 59.06$
5 59.77$ 10,360$ 124,322$ 5 62.17$ 10,776$ 129,314$ 1 32.42$ 1 33.73$
2 34.13$ 2 35.50$
3 35.93$ 3 37.37$
4 37.82$ 4 39.34$
5 39.81$ 6,900$ 82,805$ 5 41.41$ 7,178$ 86,133$ 1 39.47$ 1 41.06$
2 41.55$ 2 43.22$
3 43.74$ 3 45.49$
Sr Operator Wqc
Sr Planner
Sr Ranger
Sr Util Field Svc Rep
Sr Water Sys Oper
St Maint Asst
St Sweeper Op
Sr. Utility System Analyst
Sr. Plan Check Engineer
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
506
318
280
261
501
405
392
TBD
337
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
26 Packet Pg. 133 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 4 46.04$ 4 47.88$
5 48.46$ 8,400$ 100,797$ 5 50.40$ 8,736$ 104,832$ 1 36.24$ 1 37.69$
2 38.15$ 2 39.67$
3 40.16$ 3 41.76$
4 42.27$ 4 43.96$
5 44.49$ 7,712$ 92,539$ 5 46.27$ 8,020$ 96,242$ 1 38.80$ 1 40.35$
2 40.84$ 2 42.47$
3 42.99$ 3 44.71$
4 45.25$ 4 47.06$
5 47.63$ 8,256$ 99,070$ 5 49.54$ 8,587$ 103,043$ 1 57.13$ 1 59.42$
2 60.14$ 2 62.55$
3 63.30$ 3 65.84$
4 66.63$ 4 69.30$
5 70.14$ 12,158$ 145,891$ 5 72.95$ 12,645$ 151,736$ 1 64.60$ 1 67.20$
2 68.00$ 2 70.74$
3 71.58$ 3 74.46$
4 75.35$ 4 78.38$
5 79.32$ 13,749$ 164,986$ 5 82.50$ 14,300$ 171,600$ 1 60.36$ 1 62.78$
2 63.54$ 2 66.08$
3 66.88$ 3 69.56$
4 70.40$ 4 73.22$
5 74.10$ 12,844$ 154,128$ 5 77.07$ 13,359$ 160,306$ 1 65.86$ 1 68.50$
2 69.33$ 2 72.11$
3 72.98$ 3 75.91$
4 76.82$ 4 79.90$
5 80.86$ 14,016$ 168,189$ 5 84.10$ 14,577$ 174,928$ 1 62.34$ 1 64.85$
2 65.62$ 2 68.26$
3 69.07$ 3 71.85$
4 72.71$ 4 75.63$
5 76.54$ 13,267$ 159,203$ 5 79.61$ 13,799$ 165,589$ 1 70.47$ 1 73.30$
2 74.18$ 2 77.16$
Street Light, Traffic Signal and Fiber – Apprentice
Street Light, Traffic Signal and Fiber – Lead
Street Light, Traffic Signal and Fiber Technician
Substation Electrician
Substation Electrician - Apprentice
Substation Electrician - Lead
St Sweeper Op
Storekeeper
Storekeeper-L
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
545
547
546
549
548
550
392
248
288
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
27 Packet Pg. 134 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 3 78.08$ 3 81.22$
4 82.19$ 4 85.49$
5 86.52$ 14,997$ 179,962$ 5 89.99$ 15,598$ 187,179$ 1 43.64$ 1 45.39$
2 45.94$ 2 47.78$
3 48.36$ 3 50.29$
4 50.90$ 4 52.94$
5 53.58$ 9,287$ 111,446$ 5 55.73$ 9,660$ 115,918$ 1 47.47$ 1 49.37$
2 49.97$ 2 51.97$
3 52.60$ 3 54.71$
4 55.37$ 4 57.59$
5 58.28$ 10,102$ 121,222$ 5 60.62$ 10,507$ 126,090$ 1 66.45$ 1 69.12$
2 69.95$ 2 72.76$
3 73.63$ 3 76.59$
4 77.51$ 4 80.62$
5 81.59$ 14,142$ 169,707$ 5 84.86$ 14,709$ 176,509$ 1 66.45$ 1 69.12$
2 69.95$ 2 72.76$
3 73.63$ 3 76.59$
4 77.51$ 4 80.62$
5 81.59$ 14,142$ 169,707$ 5 84.86$ 14,709$ 176,509$ 1 45.82$ 1 47.65$
2 48.23$ 2 50.16$
3 50.77$ 3 52.80$
4 53.44$ 4 55.58$
5 56.25$ 9,750$ 117,000$ 5 58.50$ 10,140$ 121,680$ 1 37.95$ 1 39.47$
2 39.95$ 2 41.55$
3 42.05$ 3 43.74$
4 44.26$ 4 46.04$
5 46.59$ 8,076$ 96,907$ 5 48.46$ 8,400$ 100,797$ 1 35.13$ 1 36.56$
2 36.98$ 2 38.48$
3 38.93$ 3 40.50$
4 40.98$ 4 42.63$
5 43.14$ 7,478$ 89,731$ 5 44.87$ 7,777$ 93,330$ 1 40.61$ 1 42.25$
Technologist - S
Theater Specialist
Traf Cont Maint I
Traf Cont Maint Ii
Traf Cont Maint-L
Substation Electrician - Lead
Surveying Asst
Surveyor, Public Wks
Technologist
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
3620
229
406
412
407
550
326
325
362
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
28 Packet Pg. 135 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 2 42.75$ 2 44.47$
3 45.00$ 3 46.81$
4 47.37$ 4 49.27$
5 49.86$ 8,642$ 103,709$ 5 51.86$ 8,989$ 107,869$ 1 73.81$ 1 76.76$
2 77.69$ 2 80.80$
3 81.78$ 3 85.05$
4 86.08$ 4 89.53$
5 90.61$ 15,706$ 188,469$ 5 94.24$ 16,335$ 196,019$ 1 33.92$ 1 35.28$
2 35.71$ 2 37.14$
3 37.59$ 3 39.09$
4 39.57$ 4 41.15$
5 41.65$ 7,219$ 86,632$ 5 43.32$ 7,509$ 90,106$ 1 39.58$ 1 41.16$
2 41.66$ 2 43.33$
3 43.85$ 3 45.61$
4 46.16$ 4 48.01$
5 48.59$ 8,422$ 101,067$ 5 50.54$ 8,760$ 105,123$ 1 38.96$ 1 40.53$
2 41.01$ 2 42.66$
3 43.17$ 3 44.90$
4 45.44$ 4 47.26$
5 47.83$ 8,291$ 99,486$ 5 49.75$ 8,623$ 103,480$ 1 41.67$ 1 43.34$
2 43.86$ 2 45.62$
3 46.17$ 3 48.02$
4 48.60$ 4 50.55$
5 51.16$ 8,868$ 106,413$ 5 53.21$ 9,223$ 110,677$ 1 36.74$ 1 38.20$
2 38.67$ 2 40.21$
3 40.70$ 3 42.33$
4 42.84$ 4 44.56$
5 45.09$ 7,816$ 93,787$ 5 46.90$ 8,129$ 97,552$ 1 37.86$ 1 39.37$
2 39.85$ 2 41.44$
3 41.95$ 3 43.62$
4 44.16$ 4 45.92$
5 46.48$ 8,057$ 96,678$ 5 48.34$ 8,379$ 100,547$ Tree Trim/Ln Clr-L
Tree Trm/Ln Clr Asst
Util Acctg Tech
Traf Cont Maint-L
Traffic Engineering Lead
Tree Maint Asst
Tree Maintenance Specialist
Tree Trim/Ln Clr
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
431
432
223
407
575
435
434
430
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
29 Packet Pg. 136 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 1 72.85$ 1 75.76$
2 76.68$ 2 79.75$
3 80.72$ 3 83.95$
4 84.97$ 4 88.37$
5 89.44$ 15,503$ 186,035$ 5 93.02$ 16,123$ 193,482$ 1 77.95$ 1 81.06$
2 82.05$ 2 85.33$
3 86.37$ 3 89.82$
4 90.92$ 4 94.55$
5 95.70$ 16,588$ 199,056$ 5 99.53$ 17,252$ 207,022$ 1 45.08$ 1 46.89$
2 47.45$ 2 49.36$
3 49.95$ 3 51.96$
4 52.58$ 4 54.69$
5 55.35$ 9,594$ 115,128$ 5 57.57$ 9,979$ 119,746$ 1 61.28$ 1 63.74$
2 64.51$ 2 67.09$
3 67.91$ 3 70.62$
4 71.48$ 4 74.34$
5 75.24$ 13,042$ 156,499$ 5 78.25$ 13,563$ 162,760$ 1 48.27$ 1 50.19$
2 50.81$ 2 52.83$
3 53.48$ 3 55.61$
4 56.29$ 4 58.54$
5 59.25$ 10,270$ 123,240$ 5 61.62$ 10,681$ 128,170$ 1 47.05$ 1 48.95$
2 49.53$ 2 51.53$
3 52.14$ 3 54.24$
4 54.88$ 4 57.09$
5 57.77$ 10,013$ 120,162$ 5 60.09$ 10,416$ 124,987$ 1 39.91$ 1 41.51$
2 42.01$ 2 43.69$
3 44.22$ 3 45.99$
4 46.55$ 4 48.41$
5 49.00$ 8,493$ 101,920$ 5 50.96$ 8,833$ 105,997$ 1 51.35$ 1 53.40$
2 54.05$ 2 56.21$
3 56.89$ 3 59.17$
4 59.88$ 4 62.28$
Util Comp Tech
Util Comp Tech-L
Util Credit/Col Spec
Util Engr Estimator
Util Fld Svcs Rep
Util Install/Rep
Util Install/Rep Ast
Util Install/Rep-L
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt310
481
479
272
273
219
486
480
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
30 Packet Pg. 137 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 5 63.03$ 10,925$ 131,102$ 5 65.56$ 11,364$ 136,365$ 1 50.86$ 1 52.91$
2 53.54$ 2 55.69$
3 56.36$ 3 58.62$
4 59.33$ 4 61.70$
5 62.45$ 10,825$ 129,896$ 5 64.95$ 11,258$ 135,096$ 1 50.86$ 1 52.91$
2 53.54$ 2 55.69$
3 56.36$ 3 58.62$
4 59.33$ 4 61.70$
5 62.45$ 10,825$ 129,896$ 5 64.95$ 11,258$ 135,096$ 1 46.51$ 1 48.37$
2 48.96$ 2 50.92$
3 51.54$ 3 53.60$
4 54.25$ 4 56.42$
5 57.10$ 9,897$ 118,768$ 5 59.39$ 10,294$ 123,531$ 1 49.15$ 1 51.13$
2 51.74$ 2 53.82$
3 54.46$ 3 56.65$
4 57.33$ 4 59.63$
5 60.35$ 10,461$ 125,528$ 5 62.77$ 10,880$ 130,562$ 1 49.69$ 1 51.68$
2 52.30$ 2 54.40$
3 55.05$ 3 57.26$
4 57.95$ 4 60.27$
5 61.00$ 10,573$ 126,880$ 5 63.44$ 10,996$ 131,955$ 1 81.56$ 1 84.83$
2 85.85$ 2 89.29$
3 90.37$ 3 93.99$
4 95.13$ 4 98.94$
5 100.14$ 17,358$ 208,291$ 5 104.15$ 18,053$ 216,632$ 1 77.49$ 1 80.60$
2 81.57$ 2 84.84$
3 85.86$ 3 89.30$
Util Syst Oper
Util Syst Oper in Training
Util Install/Rep-L
Util Key Acct Rep
Util Key Acct Rep -S
Util Locator
Sustainability Programs Administrator
Util Rate Analyst
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
479
363
3630
271
215
233
307
322
Non-Exempt
Non-Exempt
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
31 Packet Pg. 138 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 4 90.38$ 4 94.00$
5 95.14$ 16,491$ 197,891$ 5 98.95$ 17,151$ 205,816$ 1 65.57$ 1 68.17$
2 69.02$ 2 71.76$
3 72.65$ 3 75.54$
4 76.47$ 4 79.52$
5 80.49$ 13,952$ 167,419$ 5 83.71$ 14,510$ 174,117$ 1 53.40$ 1 55.54$
2 56.21$ 2 58.46$
3 59.17$ 3 61.54$
4 62.28$ 4 64.78$
5 65.56$ 11,364$ 136,365$ 5 68.19$ 11,820$ 141,835$ 1 48.92$ 1 50.87$
2 51.49$ 2 53.55$
3 54.20$ 3 56.37$
4 57.05$ 4 59.34$
5 60.05$ 10,409$ 124,904$ 5 62.46$ 10,826$ 129,917$ 1 38.90$ 1 40.47$
2 40.95$ 2 42.60$
3 43.10$ 3 44.84$
4 45.37$ 4 47.20$
5 47.76$ 8,278$ 99,341$ 5 49.68$ 8,611$ 103,334$ 1 32.88$ 1 34.21$
2 34.61$ 2 36.01$
3 36.43$ 3 37.90$
4 38.35$ 4 39.89$
5 40.37$ 6,997$ 83,970$ 5 41.99$ 7,278$ 87,339$ 1 36.41$ 1 37.88$
2 38.33$ 2 39.87$
3 40.35$ 3 41.97$
4 42.47$ 4 44.18$
5 44.71$ 7,750$ 92,997$ 5 46.50$ 8,060$ 96,720$ 1 37.57$ 1 39.08$
2 39.55$ 2 41.14$
3 41.63$ 3 43.30$
4 43.82$ 4 45.58$
5 46.13$ 7,996$ 95,950$ 5 47.98$ 8,317$ 99,798$ 1 42.92$ 1 44.64$
2 45.18$ 2 46.99$
Util Syst Oper in Training
Utilities Engineer Estimator Lead
Utl Install Repair Lead-Welding Cert
Utl Install Repair-Welding Cert
Volunteer Coord
Water Meter Rep Asst
Water Meter Repair
Water Sys Oper I
Water Sys Oper II
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
284
290
289
274
482
484
499
507
322 Non-Exempt
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
32 Packet Pg. 139 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 3 47.56$ 3 49.46$
4 50.06$ 4 52.06$
5 52.69$ 9,133$ 109,595$ 5 54.80$ 9,499$ 113,984$ 1 39.42$ 1 40.99$
2 41.49$ 2 43.15$
3 43.67$ 3 45.42$
4 45.97$ 4 47.81$
5 48.39$ 8,388$ 100,651$ 5 50.33$ 8,724$ 104,686$ 1 45.03$ 1 46.84$
2 47.40$ 2 49.31$
3 49.89$ 3 51.90$
4 52.52$ 4 54.63$
5 55.28$ 9,582$ 114,982$ 5 57.50$ 9,967$ 119,600$ 1 34.72$ 1 36.10$
2 36.55$ 2 38.00$
3 38.47$ 3 40.00$
4 40.49$ 4 42.11$
5 42.62$ 7,387$ 88,650$ 5 44.33$ 7,684$ 92,206$ 1 37.36$ 1 38.86$
2 39.33$ 2 40.90$
3 41.40$ 3 43.05$
4 43.58$ 4 45.32$
5 45.87$ 7,951$ 95,410$ 5 47.71$ 8,270$ 99,237$ 1 56.53$ 1 58.79$
2 59.50$ 2 61.88$
3 62.63$ 3 65.14$
4 65.93$ 4 68.57$
5 69.40$ 12,029$ 144,352$ 5 72.18$ 12,511$ 150,134$ 6 71.14$ 6 73.99$
7 72.92$ 7 75.84$
1 47.83$ 1 49.75$
2 50.35$ 2 52.37$
3 53.00$ 3 55.13$
4 55.79$ 4 58.03$
5 58.73$ 10,180$ 122,158$ 5 61.08$ 10,587$ 127,046$ 6 60.20$ 6 62.61$
7 61.71$ 7 64.18$
1 50.38$ 1 52.39$
2 53.03$ 2 55.15$
3 55.82$ 3 58.05$
4 58.76$ 4 61.11$
5 61.85$ 10,721$ 128,648$ 5 64.33$ 11,151$ 133,806$ 6 63.40$ 6 65.94$
7 64.99$ 7 67.59$
1 52.09$ 1 54.18$
Longevity Steps
Longevity Steps
Longevity Steps
Longevity Steps
Longevity Steps
Longevity Steps
WQC Plt Oper Trn
Public Safety Dispatcher - Lead
Public Safety Dispatcher I
Public Safety Dispatcher II
Water Sys Oper II
WQC Plt Oper I
WQC Plt Oper II
Non-Exempt
Non-Exempt
507
500
509
Non-Exempt
Non-Exempt
Non-Exempt
Non-Exempt
Wtr Mtr Crs Cn Tec
576 Non-Exempt Inspector, WGW Utilities Field
226
315
298
316
510
Non-Exempt
Non-Exempt
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
33 Packet Pg. 140 of 378
Job Code FLSA Job Title
Step Rate Monthly Annual Step Rate Monthly Annual
Service Employees International Union (SEIU) Salary Schedule Effective 01/28/2023 (MKT + 4%) Effective 2024 01/13/2024 (4%) 2 54.83$ 2 57.03$
3 57.72$ 3 60.03$
4 60.76$ 4 63.19$
5 63.96$ 11,086$ 133,037$ 5 66.52$ 11,530$ 138,362$ 1 37.84$ 1 39.36$
2 39.83$ 2 41.43$
3 41.93$ 3 43.61$
4 44.14$ 4 45.90$
5 46.46$ 8,053$ 96,637$ 5 48.32$ 8,375$ 100,506$ 1 41.93$ 1 43.60$
2 44.14$ 2 45.89$
3 46.46$ 3 48.31$
4 48.90$ 4 50.85$
5 51.47$ 8,921$ 107,058$ 5 53.53$ 9,279$ 111,342$ 578 Non-Exempt Airport Specialist I
579 Non-Exempt Airport Specialist II
576 Non-Exempt Inspector, WGW Utilities Field
Item 7
Attachment A - SEIU Salary Schedule
2023 - 2024 (FY25)
Item 7: Staff Report
Pg.
34 Packet Pg. 141 of 378
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
190 Non-Exempt Accountant 690P $44.32 $55.40 $66.48 $92,186 $115,232 $138,278 76 Exempt Administrative Assistant 750P $35.53 $44.41 $53.30 $73,902 $92,373 $110,864 115 Exempt Assistant Chief Building Official 405M $64.12 $80.14 $96.17 $133,370 $166,691 $200,034 132 Exempt Assistant Chief of Police 100A $104.75 $130.93 $157.12 $217,880 $272,334 $326,810 108 Exempt Assistant City Attorney 165A $80.50 $100.62 $120.75 $167,440 $209,290 $251,160 109 Exempt Assistant City Clerk 630M $48.93 $61.16 $73.40 $101,774 $127,213 $152,672 107 Exempt Assistant City Manager 20E $104.48 $130.60 $156.72 $217,318 $271,648 $325,978 73 Exempt Assistant Director Administrative Services 120A $86.80 $108.49 $130.19 $180,544 $225,659 $270,795 126 Exempt Assistant Director Community Services 150A $83.12 $103.90 $124.68 $172,890 $216,112 $259,334 1007 Exempt Assistant Director Human Resources 155A $80.40 $100.49 $120.59 $167,232 $209,019 $250,827 2032 Exampt Assistant Director Information Technology 150A $83.12 $103.90 $124.68 $172,890 $216,112 $259,334 2001 Exempt Assistant Director Library Services 160A $75.11 $93.88 $112.66 $156,229 $195,270 $234,333 10 Exempt Assistant Director Planning & Community Environment 130A $84.53 $105.66 $126.80 $175,822 $219,773 $263,744 143 Exempt Assistant Director Public Works 140A $83.56 $104.44 $125.33 $173,805 $217,235 $260,686 168 Exempt Assistant Fleet Manager 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 102 Exempt Assistant Manager WQCP 240D $69.20 $86.49 $103.79 $143,936 $179,899 $215,883 30 Exempt Assistant to the City Manager 390M $67.87 $84.83 $101.80 $141,170 $176,446 $211,744 118 Exempt Chief Building Official 290M $81.99 $102.48 $122.98 $170,539 $213,158 $255,798 2008 Exempt Chief Communications Officer 135A $79.96 $99.94 $119.93 $166,317 $207,875 $249,454 112 Exempt Chief Planning Official 220D $73.37 $91.71 $110.06 $152,610 $190,757 $228,925 95 Exempt Chief Procurement Officer 235D $62.74 $78.42 $94.11 $130,499 $163,114 $195,749 82 Exempt Chief Transportation Official 140A $79.46 $99.32 $119.19 $165,277 $206,586 $247,915 96 Exempt Claims Investigator 660P $43.06 $53.82 $64.59 $89,565 $111,946 $134,347 24 Exempt Communication Specialist 615M $46.56 $58.19 $69.83 $96,845 $121,035 $145,246 89 Exempt Contracts Administrator 585P $54.57 $68.21 $81.86 $113,506 $141,877 $170,269 186 Non-Exempt Coordinator Library Circulation 675M $44.47 $55.58 $66.70 $92,498 $115,606 $138,736 191 Exempt Fire Marshal 125A $95.37 $119.21 $143.06 $198,370 $247,957 $297,565 11 Exempt Deputy City Attorney 375M $63.25 $79.06 $94.88 $131,560 $164,445 $197,350 71 Exempt Deputy City Clerk 720M $38.44 $48.04 $57.65 $79,955 $99,923 $119,912 55 Exempt Deputy City Manager 115A $82.99 $103.73 $124.48 $172,619 $215,758 $258,918 195 Exempt Deputy Director Technical Services Division 200D $78.32 $97.90 $117.48 $162,906 $203,632 $244,358 20 Exempt Deputy Fire Chief 110A $99.32 $124.15 $148.98 $206,586 $258,232 $309,878 81 Exempt Director Administrative Services/Chief Financial Officer 50E $100.95 $126.18 $151.42 $209,976 $262,454 $314,954 City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary
Item 7
Attachment B - Management and
Conf Salary Schedule Final 2023 -
2024 (FY25)
Item 7: Staff Report
Pg.
35 Packet Pg. 142 of 378
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary
72 Exempt Director Community Services 45E $96.01 $120.01 $144.02 $199,701 $249,621 $299,562 1012 Exempt Director Development Services 145A $84.40 $105.50 $126.60 $175,552 $219,440 $263,328 133 Exempt Director Human Resources/Chief People Officer 55E $96.26 $120.32 $144.39 $200,221 $250,266 $300,331 128 Exempt Director Information Technology/Chief Information Officer 25E $105.09 $131.36 $157.64 $218,587 $273,229 $327,891 131 Exempt Director Libraries 60E $89.93 $112.41 $134.90 $187,054 $233,813 $280,592 2028 Exempt Director of Emergency Medical Services 215D $75.80 $94.75 $113.70 $157,664 $197,080 $236,496 2005 Exempt Director Office of Emergency Services 215D $75.80 $94.75 $113.70 $157,664 $197,080 $236,496 49 Exempt Director Office of Management and Budget 120A $86.80 $108.49 $130.19 $180,544 $225,659 $270,795 134 Exempt Director Planning & Community Environment 40E $101.20 $126.50 $151.80 $210,496 $263,120 $315,744 135 Exempt Director Public Works/City Engineer 30E $102.49 $128.11 $153.74 $213,179 $266,469 $319,779 121 Exempt Director Utilities 10E $120.87 $151.08 $181.30 $251,410 $314,246 $377,104 2002 Exempt Division Head Library Services 260D $65.68 $82.10 $98.52 $136,614 $170,768 $204,922 172 Exempt Division Manager Open Space, Parks & Golf 245D $68.27 $85.33 $102.40 $142,002 $177,486 $212,992 2031 Exempt Division Manager Planning 220D $73.37 $91.71 $110.06 $152,610 $190,757 $228,925 1005 Exempt Executive Assistant to the City Manager 705M $40.07 $50.08 $60.10 $83,346 $104,166 $125,008 139 Exempt Fire Chief 35E $114.17 $142.71 $171.26 $237,474 $296,837 $356,221 163 Exempt Hearing Officer 480M $56.20 $70.25 $84.30 $116,896 $146,120 $175,344 101 Exempt Human Resources Representative 735P $37.52 $46.90 $56.28 $78,042 $97,552 $117,062 90 Exempt Landscape Architect Park Planner 510M $53.55 $66.93 $80.32 $111,384 $139,214 $167,066 2015 Exempt Legal Fellow 755P $47.15 $58.93 $70.72 $98,072 $122,574 $147,098 171 Exempt Management Analyst 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 401 Exempt Management Fellow 750P $35.53 $44.41 $53.30 $73,902 $92,373 $110,864 79 Exempt Manager Accounting 235D $66.32 $82.89 $99.47 $137,946 $172,411 $206,898 2007 Exempt Manager Airport 210D $76.05 $95.06 $114.08 $158,184 $197,725 $237,286 2023 Exempt Manager Budget 360M $70.34 $87.92 $105.51 $146,307 $182,874 $219,461 38 Exempt Manager Communications 525M $53.86 $67.32 $80.79 $112,029 $140,026 $168,043 154 Exempt Manager Community Services 630M $50.11 $62.63 $75.16 $104,229 $130,270 $156,333 169 Exempt Manager Community Services Sr Program 585M $53.80 $67.24 $80.69 $111,904 $139,859 $167,835 1013 Exempt Manager Development Center 495M $60.72 $75.90 $91.08 $126,298 $157,872 $189,446 63 Exempt Manager Economic Development 220D $70.04 $87.55 $105.06 $145,683 $182,104 $218,525 44 Exempt Manager Employee Benefits 450M $60.00 $75.00 $90.00 $124,800 $156,000 $187,200 45 Exempt Manager Employee Relations & Training 235D $66.32 $82.89 $99.47 $137,946 $172,411 $206,898 93 Exempt Manager Environmental Control Program 419M $65.24 $81.54 $97.85 $135,699 $169,603 $203,528
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Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary
1116 Exempt Manager Facilities 445M $57.61 $72.01 $86.42 $119,829 $149,781 $179,754 2030 Exempt Manager Finance 223D $69.58 $86.97 $104.37 $144,726 $180,898 $217,090 127 Exempt Manager Fleet 255D $58.19 $72.73 $87.28 $121,035 $151,278 $181,542 2018 Exempt Manager Human Services 540M $56.45 $70.56 $84.68 $117,416 $146,765 $176,134 32 Exempt Manager Information Technology 230D $67.79 $84.73 $101.68 $141,003 $176,238 $211,494 2006 Exempt Manager Information Technology Security 230D $64.14 $80.17 $96.21 $133,411 $166,754 $200,117 158 Exempt Manager Laboratory Services 495M $54.86 $68.57 $82.29 $114,109 $142,626 $171,163 78 Exempt Manager Library Services 565M $53.12 $66.40 $79.68 $110,490 $138,112 $165,734 92 Exempt Manager Maintenance Operations 469M $53.76 $67.19 $80.63 $111,821 $139,755 $167,710 26 Exempt Manager Transportation Planning 345M $70.44 $88.05 $105.66 $146,515 $183,144 $219,773 51 Exempt Manager Planning 415M $64.41 $80.51 $96.62 $133,973 $167,461 $200,970 103 Exempt Manager Real Property 235D $62.74 $78.42 $94.11 $130,499 $163,114 $195,749 454 Exempt Manager Recruitment Division 235D $66.32 $82.89 $99.47 $137,946 $172,411 $206,898 2011 Exempt Manager Revenue Collections 250D $59.00 $73.74 $88.49 $122,720 $153,379 $184,059 160 Exempt Manager Solid Waste 330M $68.96 $86.20 $103.44 $143,437 $179,296 $215,155 57 Exempt Manager Treasury, Debt & Investments 235D $64.68 $80.84 $97.01 $134,534 $168,147 $201,781 86 Exempt Manager Urban Forestry 436M $59.84 $74.79 $89.75 $124,467 $155,563 $186,680 178 Exempt Manager Water Quality Control Plant 205D $78.04 $97.55 $117.06 $162,323 $202,904 $243,485 39 Exempt Manager Watershed Protection 330M $70.26 $87.82 $105.39 $146,141 $182,666 $219,211 1008 Exempt Office of Emergency Services Coordinator 525M $52.26 $65.32 $78.39 $108,701 $135,866 $163,051 2024 Exempt Performance Auditor I 750P $35.53 $44.41 $53.30 $73,902 $92,373 $110,864 100 Exempt Performance Auditor II 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 148 Exempt Police Chief 15E $117.85 $147.31 $176.78 $245,128 $306,405 $367,702 2021 Exempt Chief Assistant City Attorney 101A $103.95 $129.93 $155.92 $216,216 $270,254 $324,314 2016 Exempt Principal Business Analyst 310M $66.81 $83.51 $100.22 $138,965 $173,701 $208,458 2029 Exempt Principal Planner 469M $54.18 $67.72 $81.27 $112,694 $140,858 $169,042 2003 Exempt Principal Management Analyst 360M $66.55 $83.18 $99.82 $138,424 $173,014 $207,626 2009 Exempt Project Manager 570M $54.92 $68.64 $82.37 $114,234 $142,771 $171,330 2012 Exempt Public Safety Communications Manager 495M $54.86 $68.57 $82.29 $114,109 $142,626 $171,163 166 Exempt Public Safety Program Manager 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 117 Exempt Senior Accountant 525M $58.65 $73.31 $87.98 $121,992 $152,485 $182,998 2013 Exempt Senior Business Analyst - M 420M $58.23 $72.78 $87.34 $121,118 $151,382 $181,667 187 Exempt Senior Engineer 300M $74.81 $93.51 $112.22 $155,605 $194,501 $233,418
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Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary
106 Exempt Senior Executive Assistant 450M $56.77 $70.96 $85.16 $118,082 $147,597 $177,133 157 Exempt Senior Human Resources Administrator 545M $51.15 $63.93 $76.72 $106,392 $132,974 $159,578 14 Exempt Senior Management Analyst 465M $56.72 $70.90 $85.08 $117,978 $147,472 $176,966 130 Exempt Senior Performance Auditor 510M $53.55 $66.93 $80.32 $111,384 $139,214 $167,066 444 Exempt Senior Program Manager TBD $64.41 $80.51 $96.61 $133,969 $167,461 $200,953 53 Exempt Senior Project Manager 300M $74.81 $93.51 $112.22 $155,605 $194,501 $233,418 33 Exempt Senior Technologist 420M $63.43 $79.28 $95.14 $131,934 $164,902 $197,891 155 Exempt Superintendent Animal Services 540M $51.02 $63.77 $76.53 $106,122 $132,642 $159,182 83 Exempt Superintendent Community Services 480M $60.82 $76.02 $91.23 $126,506 $158,122 $189,758 1117 Exempt Superintendent Recreation 480M $60.82 $76.02 $91.23 $126,506 $158,122 $189,758 2022 Exempt Supervising Librarian 675M $44.64 $55.79 $66.95 $92,851 $116,043 $139,256 161 Exempt Supervisor Facilities Management 600M $47.55 $59.43 $71.32 $98,904 $123,614 $148,346 113 Exempt Supervisor Inspection and Surveying 540M $51.02 $63.77 $76.53 $106,122 $132,642 $159,182 146 Exempt Supervisor Warehouse 660M $43.06 $53.82 $64.59 $89,565 $111,946 $134,347 181 Exempt Supervisor Water Quality Control Operations 525M $52.26 $65.32 $78.39 $108,701 $135,866 $163,051 2027 Exempt Utilities Chief Operating Officer 60E $111.12 $138.90 $166.68 $231,130 $288,912 $346,694 905 Non-Exempt Human Resources Technician 830C $31.53 $39.41 $47.30 $65,582 $81,973 $98,384 903 Non-Exempt Legal Secretary-Confidential 820C $32.31 $40.38 $48.46 $67,205 $83,990 $100,797 67 Exempt Secretary to City Attorney 800C $38.20 $47.74 $57.29 $79,456 $99,299 $119,163 1004 Non-Exempt Senior Legal Secretary - Confidential 810C $35.53 $44.41 $53.30 $73,902 $92,373 $110,864 Confidential Classifications
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CITY OF PALO ALTO
COMPENSATION PLAN
Management and Professional Personnel
And Council Appointees
Effective December 31, 2022 through June
30, 2025, except where specifically noted.
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2 SECTION I. COMPENSATION ................................................................................................................ 3 A. MANAGEMENT AND PROFESSIONAL COMPENSATION POLICY .............................................. 3 B. BASIC PLAN ELEMENTS ............................................................................................................ 3 C. MANAGEMENT AND PROFESSIONAL COMPENSATION ADJUSTMENT AUTHORIZATION ....... 5 SECTION II. SPECIAL COMPENSATION ............................................................................................. 6 A. OVERTIME ................................................................................................................................ 6 B. Floating Holiday – Days of Historical Significance ................................................................... 6 C. IN LIEU HOLIDAY PAY ............................................................................................................... 6 D. WORKING ABOVE CLASSIFICATION PAY .................................................................................. 7 E. STAND-BY PAY .......................................................................................................................... 7 F. CALL OUT PAY .......................................................................................................................... 7 G. NIGHT SHIFT PREMIUM ........................................................................................................... 7 H. UNIFORM PURCHASE PLAN - SWORN POLICE, FIRE PERSONNEL, and OPEN SPACE PERSONNEL ...................................................................................................................................... 8 I. GROUP INSURANCE ................................................................................................................. 8 J. EMPLOYEE ASSISTANCE PLAN ............................................................................................... 12 K. SAFETY DIFFERENTIALS .............................................................................................................. 12 L. MANAGEMENT and PROFESSIONAL BENEFIT PROGRAM ..................................................... 13 M. LEAVES ...................................................................................................................................... 15 N. RETIREMENT PENSION .............................................................................................................. 19 O. COMMUTE INCENTIVES and PARKING ...................................................................................... 21 P. AT-WILL STATUS .................................................................................................................... 22 Q. HIRING PROVISIONS .............................................................................................................. 23 R. MEAL ALLOWANCE ................................................................................................................ 23 S. GRIEVANCES REGARDING COUNCIL APPOINTED OFFICERS .................................................. 24 T. MERIT RULES .......................................................................................................................... 24 Attachment B .................................................................................................................................................. 25 At-Will Positions Management and Professional Unit ................................................................................... 25
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1 COMPENSATION PLAN FOR THE CITY OF PALO ALTO
Management and Professional Personnel
As used in this Plan, the term “Management and Professional” refers to all employees, including Confidential employees, previously classified as “Management and Confidential” by the City. This group will hereafter be identified as “Management and Professional” personnel.
SECTION I. COMPENSATION
This section applies to all manage ment and professional employees and does not include Council Members or Council -appointed officers. Each Council -appointed officer shall be the responsible decision-maker under this Plan for those employees in departments under his/her control.
A. MANAGEMENT AND PROFESSIONAL COMPENSATION POLICY
The City's policy for management and professional compensation is to establish and maintain a general structure based on marketplace norms and internal job alignment with broad compensation grades and ranges. Structures and ranges will be reviewed and updated as necessary based on marketplace survey data, internal relationships, and City financial conditions.
Individual compensation adjustments will be considered by the Council-appointed officer based on (1) p erformance factors including achievement of predetermined objectives; (2) pay structure adjustments; and (3) City financial conditions.
B. BASIC PLAN ELEMENTS
1. Structure. The compensation plan includes separate multi -grade structures for both management and professional employees. Each grade will have a salary range with a mid -point which is 20% above the minimum, and 20% below the maximum of the range. All management and professional positions will be assigned an appropriate pay grade based on salary survey data and internal relationships. Actual salary within the range is determined by experience and performance.
Competitive marketplace studies will be conducted as needed by surveying a maximum of 14 organizations similar to Palo Alto in numb er of employees, funding mechanisms, population and services provided. These studies will focus on total compensation for management positions such as first line supervisors, administrative, confidential, professional and top management. Periodically, studies will include position-by-position comparisons using market research and internal equity data. The results of these studies may indicate that the entire pay grade structure be adjusted, that individual positions be reassigned to different pay grades, or that no change
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4 takes place. Such adjustments will only affect the salary administration framework. No individual salaries will be automatically changed because of structural adjustments.
A department director may request that HR reev aluate a job or jobs in his or her department based on significant and permanent changes in job content. In doing so the director will supply needed information and will provide a position description questionnaire as requested. The Chief People Officer will respond to such requests within his or her discretion.
2. Compensation Adjustment Authorization . The City Manager may propose as part of the budget process for Council approval of a compensation adjustment based on (1) competitive market data, (2) changes in internal position relationships, (3) the City's ability to pay, and (4) a recommendation received from the Chief People Officer.
Effective the first pay period following Council adoption of this plan all classifications will receive market-based increases as outlined in the salary schedule. Each Council Appointed Officer will determine the method by which the market adjustment is applied to current employees within their authority.
Effective the first full pay period following July 1, 2023 , all classification s will receive a four percent (4%) salary increase. Effective the first full pay perio d following July 1, 2024 , all classifications will receive a four percent (4%) salary increase.
Effective the first pay period following Council adoption of this plan all classifications, including Council Appointed Officers, will receive a one hundred dollar ($100) monthly flexible compensation payment built into the base hourly rate of pay. Employee s can utilize this cash payment to cover insurance premiums or contribute to Flexible spending accounts/457 deferred compensation plans.
Effective the first pay period of January 2024 , all classification s, including Council Appointed Officers, will receive an additional one hundred dollars ($100) monthly flexible c ompensation payment built into base hourly rate of pay.
a) Base Compensation. Compensation for management and professional employees includes bi-weekly base salary and is paid on a continuing basis. On a fiscal year basis, the bi -weekly base salary must fall within pay grade limits of no less than 20% below the mid-point and no more than 20% above the mid-point.
Base salary increases are earned and authorized in accordance with administrative guidelines based upon growth within the position and performance, which must meet or exceed position standards defined through the performance planning and appraisal process described in subsection b below, the salary structure and the City’s ability to pay.
Management/professional employees who have received an overall rating of "Meets", “Higher” or "Exceeds" expectations on their annual review and who have not been on a performance improvement plan during the preceding fiscal year will be eligible for an adjustment to base Item 7
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5 compensation. Nothing herein shall preclude an employee's manager from awarding a mid-point adjustment increase to an employee on a performance plan at a later date should employee's performance improve.
b) Performance Planning and Appraisal . Performance appraisals will be conducted at the end of each fiscal year during the months of July through September 30 each year prior to determining individual employee fixed compensation. This process includes both review of previous performance plan and preparation of the performance plan for the next planning period (usually the fiscal year). Performance plans are jointly prepared by the employee and supervisor with the concurrence of the department head or Council -appointed officer. The performance plans shall contain measurable objectives which place special emphasis on position description duties or specific assignments. Progress toward meeting objectives shall be monitored periodically. The performance appraisals should be implemented in a manner that will achieve the following objectives:
• Define the employee’s job duties and expected level of performance for the next review period to ensure that both the employee and supervisor have a clear understanding of the employee’s role and responsibilities; • Evaluate and document past performance to serve as a basis for establishing and obtaining future performance standards/objectives;
• Facilitate two-way communication and understanding between the employee and his or her supervisor;
• Counsel and encourage employees to work toward a learning development plan and realize their full potential;
• Establish future work plan objectives.
Work plans should include job related projects or special goals related to regular job duties when applicable. At the conclusion of the fiscal year (or review period), supervisors shall make a final determination of the overall performance rating.
Recommendations shall be forwarded to department heads and to the Chief People Officer or appropriate Council appointed officer who will then determine individual fixed adjustments according to the provisions of the compensation plan. Ea ch department will ensure that metrics tie to the performance appraisal. The performance planning and appraisal process should be completed by September 30.
C. MANAGEMENT AND PROFESSIONAL COMPENSATION ADJUSTMENT
AUTHORIZATION
1. Council-appointed officers are authorized to pay salaries in accordance with this plan to non- Council-appointed management and professional employees in an amount not to exceed the aggregate of approved management and professional positions in the Table of Organization for the applicable fiscal year.
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6 2. Individual management and professional compensation authorized by a Council -appointed officer under the Management and Professional Compensation Plan may not be less than 20% below nor more than 20% above the mid-point for the individual position grades authorized in Salary Schedule attached.
3. The Council-appointed officers are authorized to establish such administrative rules as are necessary to implement the Management and Professional Salary Plan subject to the limitations of the approved compensation adjustment authorization and the approved grade and mid-point structure.
4. Notwithstanding any other provision of this Compensation Plan, in the event a downward adjustment of a position grade assignment indicates a reduction in the established salary of an individual employee, the Council -appointed officer may, if circumstances warrant, continue the salary for such employee in an amount in excess of the revised grade limit for a reasonable peri od of time. Such interim salary rates shall be defined as "Y -rates." Employees in “Y-rated” positions shall not be eligible for any increase to base salary unless and until the amount of the “Y-rated” salary is equal to or less than the published pay rates.
Employees assigned to work above class duties shall not be eligible for “Y -rated” pay on conclusion of a work above class assignment.
SECTION II. SPECIAL COMPENSATION
This section applies to all eligible regular management and professional positions including Council Appointed Officers as applicable and including Council Members where indicated. Eligibility shall be in conformance with the Merit Rules and Regulations and Administrative Directives issued by the City Manager for the purposes of clarification and interpretation.
A. OVERTIME
Compensation for overtime work shall be in conformance with the Merit Rules and Regulations and Policies and Procedures.
B. Floating Holiday – Days of Historical Significance
Employees will be provided one floating holiday each calendar year in acknowledgement of days of historical significance. The employee with prior approval from their supervisor can use this floating holiday at any time during the year. This holiday has no cash value and will expire if unused.
C. IN LIEU HOLIDAY PAY
Employees who work a schedule where a regular day off falls on a holiday will be paid for the hours they would have normally worked on that day. If the holiday falls on a non -workday for an exempt employee, the employee may, with supervisory approval, take another day off within the pay period Item 7
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7 or the following pay period.
D. WORKING ABOVE CLASSIFICATION PAY
Where management and professional employees, on a temporary basis, are assigned to perform all significant duties of a higher classification for a period of one month or more, the City Manager may authorize payment within the range of the higher classification for the specified time frame. All qualified and interested employees within a work group should be considered for the working above classification opportunity whenever feasible. Working above classification will not exceed six months, unless renewed at the discretion of the City Manager. On expiration of that timeframe, working above classification pay will cease and the emp loyee will return to his or her former pay level. Working above classification pay is not to exceed 10% more than the employee’s current salary and shall be documented on a Personnel Action Form, with a description of the additional duties in the higher classification to be performed and an end date.
E. STAND-BY PAY
Employees eligible for overtime may be entitled to stand-by pay, approved by the City Manager on a case by case basis, in extreme circumstances involving unavailability of non-management staff.
Compensation is as follows:
Monday through Friday $40 per day
Saturday, Sunday, Holidays $58 per day
F. CALL OUT PAY
Effective pay period beginning February 26, 2011, Exempt management and professional classifications will be compensated for Call Out as outlined below with Management approval (and will not be eligible for overtime pay). Call Out applies when: (1) an employee previously left City premises, (2) is called back to the work location outside of regularly scheduled working hours, and (3) the Call Back is for an emergency arising out of situations involving real or potential loss of service, property or personal danger. Employees called back will be expected to respond directly to the location of the problem.
Compensation is per Call Out as reported on timecard and will be paid as follows:
Monday through Friday: $140 per day
Saturday and Sunday: $200 per day
G. NIGHT SHIFT PREMIUM
Night shift differential shall be paid at the rate of five percent (5%) to regular full -time employees who are regularly assigned to shift work between 6:00 p.m. and 8:00 a.m., or to employees who are temporarily assigned to work a full shift between 6:00 p.m. and 8:00 a.m.
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8 H. UNIFORM PURCHASE PLAN - SWORN POLICE, FIRE PERSONNEL, and OPEN SPACE
PERSONNEL
Uniforms, including cleaning, will be provided with replacement provisions on an as-needed basis in conformance with department policy.
I. GROUP INSURANCE
1. Effective Date of Coverage for New Employees
For newly hired regular employees coverage begins on the first day of the month following date of hire for the health plan, dental plan, vision care plan, long term disability and life insurance plans if these benefits are elected.
2. Dual coverage. When a City employee is married to or has a registered domestic partner with the California Secretary of State with another City employee, each shall be covered only once (as an individual or as a spouse of the other City employee, but not both) and dependent children, if any, shall be covered by only one spouse.
3. Active Employee Health Plan
a) During the term of this compensation plan, the maximum City contribution towards medical premiums for eligible full -time employees per category shall be up to a maximum of the following for any plan:
Medical Premium Category (Coverage Level) Maximum City Contribution Effective January 1, 2020 Single (EE only)
$871
2- Party (EE +1)
$1742
Family (EE + 2 or more)
$2260
*The PEMHCA minimum changes per statutory determination. Any increases to the PEMHCA minimum during the term of this plan will result in a corresponding decrease to the amount of the additional City contribution, so that the total maximum City contribution never exceeds the amount listed in the “Total Maximum City Contribution” columns above.
The City’s total maximum contribution towards medical premiums for eligible part time employees shall be prorated based on the number of hours per week the part-time employee is assigned to work.
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9 b) Coverage For Domestic Partners
1) Domestic Partnership Registered with the California Secretary of State: Employees may add their domestic partner as a dependent to their elected health plan coverage if the domestic partnership is registered with the Secretary of State and will be eligible for the Alternative Medical Benefit Program in paragraph 3 below.
2) Domestic Partnership Not Registered with the California Secretary of State: Domestic partners who meet the requirements of the City of Palo Alto Declaration of Domestic Partnership, and ar e registered with the People Strategy and Operations Department, will be eligible for a stipend of two hundred and eighty four dollars ($284.00) per month toward the cost of an individual health plan. Evidence of premium payment will be required with request for reimbursement.
4. Alternative Medical Benefit Program
If a regular employee and/or the employee’s dependent(s) are eligible for and elect to receive medical insurance through another non -City of Palo Alto employer -sponsored or association medical plan, the employee may choose to waive his/her right to the City of Palo Alto’s medical insurance and receive cash payments in the amount of $284.00.
Examples of waivers eligible for this payment are:
• Employee waives all applicable City medical coverage; or • Employee is eligible to enroll his or her spouse or register his or her domestic partner with the California Secretary of State and waives medical coverage for the spouse or domestic partner; or
• Employee has additional eligible dependents and w aives family -level medical coverage.
Participation must result in a health insurance cost savings to the City and payments per employee shall not exceed a total of two hundred eighty four dollars ($284.00) per month. To participate in the program the empl oyee and dependents must be eligible for coverage under PEMHCA medical plans, complete a waiver of medical coverage form, and provide proof of eligible alternative medical coverage. When a City employee is married to or has a registered domestic partner with the California Secretary of State with another City employee, each shall only be eligible once (as an individual or as a spouse of the other City employee, but not both) and not eligible for a waiver.
Payments will be made in the employee’s paycheck be ginning the first month following the employee’s completion of the waiver form. Payments are subject to state and federal taxes and are not considered earnings under PERS law. Employees are responsible for notifying the City of any change in status affecti ng eligibility for this program (for example, life changes affecting dependent’s eligibility for medical coverage through the employee) and will be responsible for repayment of amounts paid by the City contrary to the terms of this program due to the employee’s failure to notify the City of a change in status.
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10 5. Retiree Health Plan
a) Employees Hired Prior to January 1, 2004
Monthly City-paid premium contributions for a retiree-selected health plan through the CalPERS Health Benefits Program will be made as provided under the Public Employees” Medical and Hospital Care Act. The City’s monthly employer contribution for each employee retiring on or after January 1, 2007 and prior to March 31, 2011 shall be the amount necessary to pay for the cost of his or her enrollment in a health benefits plan up to the monthly premium for the second most expensive plan offered to management and professional personnel during the contract term (among the existing array of plans.) The City’s contribution for an employee hired b efore January 1, 2004 who retires on or after March 30, 2011 shall be the same contribution amount it makes from time to time for active City employees.
b) Post – 1/1/04 Hires
For those Management and professional employees hired after January 1, 2004, the PERS law vesting schedule set forth in Government Code section 22893 will apply. Under that law, an employee is eligible for 50% of the specified employer health premium contribution after ten (10) years of service credit, provided at least five (5) of those years were performed at the City of Palo Alto. After ten (10) years of service credit, each additional service credit year increases the employer contribution percentage by 5% until, at 20 years’ service credit, the employee will be eligible upon retirement for 100% of the specified employer contribution and 90% of their dependent coverage. The City of Palo Alto’s health premium contribution for eligible post – 1/1/04 hires shall be the minimum contribution set by PERS under section 22893 based on a weighted average of available health plan premiums.
c) Effective upon ratification and adoption of this compensation plan, the City shall provide active Management employees who were hired before January 1, 2004 with a one -time opportunity to opt -in to retiree he alth benefits provided under California Government Code section 22893. Eligible employees who wish to exercise this option shall inform the Human Resources department of their election in writing no later than 90 days following the ratification and adoption of this compensation plan.
6. Dental Plan
a) The City shall pay covered plan charges on behalf of all eligible employees and dependents. (Domestic partners who are either registered with the Secretary of State or who meet the requirements of the City of Palo Alto Declaration of Domestic Partnership, and are registered with the Human Resources Department are considered dependents under the plan.) Benefits for regular part -time employees hired or assigned to a part - time schedule will be prorated in accordance with his/her percentage of a full- time work schedule.
b) The City’s Dental Plan provides the following:
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11 • Maximum Benefits per Calendar Year- $2,000 per person • Lifetime Maximum for Orthodontics- The City will pay up to $2,000.00 for orthodontia coverage (not included in annual dental maximum) • Major Dental Services 50% UCR*
• Orthodontics 50% UCR*
• Basic Benefits (All other covered services)
First Calendar Year of Eligibility 70% UCR*
Subsequent Calendar Years 70%-100%
*Usual, Customary, and Reasonable
• Composite (tooth covered) fillings for posterior teeth
For each dental plan member, the percentage of coverage for basic benefits will begin at 70% for the first calendar year of coverage and increase by 10% (up to a maximum of 100%) effective the first day of the next calendar year as long as the member utilizes the plan at least once during the current year. Per the Delta Dental contract effective October 1, 2005, if the member does not utilize the plan during the current year, the percentage of coverage for the next calendar year shall remain unchanged from the current year.
If a dental plan member ever loses coverage under the plan, the applicable percentage of coverage for basic benefits provided during any future period of coverage will commence at 70% as if the dental plan member was a new enrollee. Examples of when a member might lose coverage under the plan would include:
• Employee goes on an unpaid leave of absence and elects not to pay the required dental premiums for his/her family’s coverage during the leave. • Employee elects to drop one or more covered dependents from the plan during an open enrollment period so that they might be covered on a spouse’s non- City of Palo Alto dental plan.
7. Basic Life Insurance
The City shall provide a basic group term life insurance with Accidental Death and Dismemberment (AD&D) coverage, in an amount equal to the employee's annual basic pay (rounded to the next highest $1,000) at no -cost to the employee. AD&D pays an additional amount equal to the employee’s annual basic pay (rounded to the next highest $1,000).
8. Supplemental Life And AD&D Insurance
An employee may, at his/her cost, purchase additional life insurance and additional AD&D coverage equal to one- or two-times his or her annual salary. The maximum amount of life insurance available to the employee is up to $325,000 and the maximum amount of AD&D coverage available is up to $325,000.
9. Long Term Disability Insurance
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12 salary, up to a maximum benefit of $10,000 per month. The City shall pay the premium for the first $6,000 of base monthly salary. For employees whose base monthly salary exceeds $6,000, the employee shall pay the cost of t he required premium based upon their monthly salary between $6,000 and $15,000.
b) For employees whose base monthly salary exceeds $6,000 and who have no eligible dependents covered under the City’s medical, dental or vision plans, the City will pay up to $17.50 per month towards the employee’s cost for LTD coverage.
10. Vision Care
a) The City shall provide vision care coverage for employee and dependents. Coverage is administered by Vision Service Plan (VSP). The plan provides an exam every 12 months; lenses every 24 months; frames every 24 months, all subject to a $20 co -payment as defined in the Vision Services Benefits Plan A schedule. Benefits for regular part -time employees will be prorated as follows:
Employees hired after January 1, 2004, who will work less than full time, will receive prorated premium costs for vision benefits in accordance with his/her percentage of a full-time work schedule. Vision benefits for regular part -time employees hired or assigned to a part-time schedule will be prorated in accordance with his/her percentage of a full- time work schedule.
Effective July 1, 1996, dependents include eligible domestic partners who are either registered with the Secretary of State.
J. EMPLOYEE ASSISTANCE PLAN
The Employee Assistance Plan (EAP) provides employees with confidential personal counseling, work and family related issues, eldercare, substance abuse, etc. In addition, EAP programs provide a valuable tool for supervisors to refer troubled employees to professional outside help. This service staffed by experienced clinicians is available to employees and their dependents by calling a toll - free phone line 24 hours a day, seven days a week. Guidance is also available online.
K. SAFETY DIFFERENTIALS
1. Police Department - Personnel Development Program
Pursuant to administrative rules governing eligibility and qualification, one of the following differentials, whichever is higher, may be granted to sworn police personnel:
A. P.O.S.T. Intermediate Certificate: five percent (5%) above base salary B. P.O.S.T. Advanced Certificate: seven and a half (7 ½%) above base salary
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13 2. Fire Department - EMT Differential
Pursuant to administrative rules governing eligibility and qualification, the following differential may be granted to sworn Fire personnel:
A. EMT Differential: three percent (3%) above base salary
L. MANAGEMENT and PROFESSIONAL BENEFIT PROGRAM
Management and professional employees are eligible for Sections 1, 2, and 3of the Management Benefit Program below. City Council Members are not eligible for benefits under Section 1 and 2 below.
1. Professional Development - Reimbursement
The purpose of this program is to provide employees with resources to improve and supplement their job and professional skills. Reimbursem ent for authorized self - improvement activities may be granted each management and professional employee up to a maximum of five hundred dollars ($500) per fiscal year. A departmental training fund of one thousand dollars per employee ($1,000) will be esta blished for subject matter, leadership or other training that the Department Director identifies as a need for employees within that Department.
The following items are eligible for reimbursement:
a) Civic and professional association memberships
b) Conference participation and travel expenses, which must occur within the compensation plan period.
c) Educational programs, books and videos, and tuition reimbursement designed to maintain or improve the employee's skills in performing his or her job or future job opportunities, should support the City’s mission or be necessary to meet the educational requirements for qualification for employment. Permissible educational expenses are refresher courses, courses dealing with current developments, academic or vocational courses, as well as the travel expenses associated with the courses as defined by the City’s travel expense report from the Policy & Procedures Manual Section 1-02 ASD.
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14 d) Professional and trade journal subscriptions not to exceed 12 months.
e) Approval will be at discretion of department head and signature is required on reimbursement form.
Amounts under this professional development program will be pro -rated in the first year of employment or promotion into a position covered by this Compensation Plan
2. Excess Benefit
This benefit is designed to meet the requirements of Section 125 of the Internal Revenue Code, with exception of Gym or Health Club Membership. Every calendar year, each employee will be provided with $2,500 that they can designate among the following options, subject to caps pursuant to IRS regulations:
a) Medical Flexible Spending Account (Medical FSA). Provides reimbursement for excess medical/dental/vision, or expenses that are incurred by e mployees and their dependents which are not covered or reimbursed by any other source, including existing City-sponsored plans. This includes prescribed medications and copayments.
However, nonprescription dietary supplements (e.g. vitamins, etc.) toiletri es (e.g. toothpaste), cosmetics (e.g. face cream), and items used for cosmetic purposes (e.g.
Rogaine) are not acceptable.
b) Dependent Care Flexible Spending Account (Dependent Care FSA). Provides reimbursement for qualified dependent care expenses under the City's Dependent Care Assistance Program (DCAP), subject to the following limits: Dependent care expenses will be reimbursed only to the extent that the amount of such expenses reimbursed under this Management Benefit Program, when added to the amount (if any) of annual dependent care expenses that the participant has elected under the City's Flexible Benefits Plan, do not exceed the maximum permitted under the DCAP.
1) The annual amount submitted for reimbursement cannot exceed the income of the lower-paid spouse.
2) The expenses must be employment -related expenses for the care of one or more dependents who are under 13 years of age and entitled to a dependent deduction under Internal Reven ue Code section 151(e) or a dependent who is physically or mentally incapable of caring for himself or herself.
3) The payments cannot be made to a child under 19 years of age or to a person claimed as a dependent.
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15 4) If the services are provided by a dependent care center, the center must comply with all state and local laws and must provide care for more than six (6) individuals (other than a resident of the facility).
5) Dependent care expenses not submitted under this section are eligible under the City Dependent Care Assistance Plan (DCAP). However, the maximum amount reimbursed under DCAP will be reduced by any amount reimbursed under the Excess Benefit Plan.
c) Non-taxable Professional Development Spending Account. Provides reimbursement for Non-Taxable professional development expenses (e.g., job -related training and education, seminars, training manuals, etc.) to the extent they are not paid or reimbursed under any other plan of the City.
d) Gym or Health Club membe rships. Provides reimbursement for annual or monthly memberships, including personal trainers. Reimbursement of this expense is taxable to the employee.
e) Deferred Compensation. Provides a one -time contribution to the employee’s City - sponsored 457 Deferred Compensation plan with either ICMA-RC or Mass Mutual.
Amounts designated by employees to either the Medical FSA, Dependent Care FSA, or Professional Development options are done so on a “use–it-or-lose-it” basis. This means that any amounts designated an d not used by the end of the calendar year (or end of the extended grace period for the medical FSA) will be forfeited by the employee and returned to the plan.
Specified amounts under this benefit will be applied on a pro-rated basis for employees who are part-time or who are in a management or professional pay status for less than the full fiscal year. Such benefits will be pro -rated in the first year of employment (based on hire date) but will not be pro-rated upon separation of employment.
City will e xplore options including a deferred compensation match up to $4000 through a pre -tax retirement savings account as a replacement for Professional Development in Section 1 and Excess Benefit as provided under Section 2.
M. LEAVES
1. Sick Leave
a) Sick leave shall be accrued bi-weekly provided the employee has been in a pay status for 50% or more of a bi -weekly pay period. Sick leave shall be accrued at the rate of
3.7 hours per bi -weekly pay period for those employees working a 40 -hour duty schedule. Those assigned work schedules which are greater or lesser than 40 hours will accrue sick leave at the ratio of their work schedule to 40 hours.
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16 b) Employees may use up to 20 hours of sick leave per calendar year for personal business. The scheduling of such leave is subject to the approval of the appropriate level of Management.
c) Employees leaving the municipal service shall forfeit all accumulated sick leave, except as otherwise provided by law and by Section 609 of the Merit Rules and Regulations. In the event that notice of resignation is given, sick leave may be used only through the day which was designated as the final day of work by such notice.
d) Employees that were hired before December 1, 1983 and who leave the municipal service in good standing, or who die while employed in good standing by the city, and who have 15 or more years of continuous service shall receive compensation for unused sick leave hours in a sum equal to two and one -half percent (2½%) of their unused sick leave hours multiplied by their years of continuous service and their basic hourly rate of pay at termination. Full sick leave accrual will be paid in the event of termination due to disability. See Merit System Rules and Regulations, Chapter 6, Section 609.
e) Up to nine (9) days of sick leave per calendar year may be used for illness in the immediate family, including a registered domestic partner.
f) Management and Professional employees eligible, as specified above if hired before December 1, 1983, to be compensated for sick leave may annually convert sick leave hours in excess of 600 to cash or deferred compensation, according to the formula set forth above, up to a maximum of $2,000 per fiscal year.
g) In accordance with the City Merit Rules and Regulations, a new emp loyee may, if necessary, use up to 48 hours or shift equivalent of sick leave at any time during the first six (6) months of employment.
2. Management Annual Leave
a) Exempt Employees
Regular management and professional employees will be credited with 80 hours of annual leave. This leave is granted in recognition of the extra hours Management and Professional employees work over their regular schedule. This leave may be taken as paid time off, added to vacation accrual (subject to vacation accrual limitati ons), taken as cash or taken as deferred compensation. When time off is taken under this provision, 10-hour shift workers will receive one shift off for each 8 hours charged; 24-hour shift workers will receive one-half (½) shift off for each 8 hours charged.
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17 In 2012, the City transitioned this benefit from a fiscal to calendar year basis for administrative purposes. Beginning in 2013 and each calendar year thereafter, employees will be credited with 80 hours of management annual leave.
Entitlement under this provision will be reduced on a prorated basis for part -time status, or according to the number of months in paid status during the year; employees who have used more than the pro-rated share at the time they leave City service shall be req uired to repay the balance or have it deducted from their final check. Unused balances as of the end of the year will be paid in cash unless a different option as indicated above is elected by the employee.
Council appointed Officers can, at their discret ion, award additional management annual leave to employees. Award of additional leave is intended to acknowledge and recognize excellent performance and/or longevity in alignment with the annual merit cycle.
3. Vacation
Vacation will be accrued when an e mployee is in pay status and will be credited on a bi - weekly basis. Total vacation accrual at any one time may not exceed three (3) times the annual rate of accrual. Each eligible employee shall accrue vacation at the following rate for continuous service performed in pay status:
a) Less than nine (9) years. For employees completing less than nine (9) years continuous service: 120 hours vacation leave per year; provided that:
i. The City Manager is authorized to adjust department head annual vacation accrual to provide for a maximum of 160 hours for those hired between July 1, 1996 and June 30, 2001; and
ii. The City manager is authorized to adjust the annual vacation accrual of employees hired on or after July 1, 2001, to provide up to 40 additional hours (i.e., to a maximum annual accrual of 160 hours) for service with a prior employer.
b) Nine (9), but less than fourteen (14) years. For employees completing nine (9), but not more than fourteen (14) years continuous service; 160 hours vacation per year.
c) Fourteen (14), but less than nineteen (19) years. For employees completing fourteen (14), but not more than nineteen (19) years continuous service; 180 hours vacation leave per year.
d) Nineteen (19) or more years. For employees completing nineteen (19) or more years continuous service; 200 hours vacation leave per year.
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18 e) Employees are eligible to cash out vacation accrual balances in excess of 80 hours.
An employee may cash out a minimum of eight (8) hours to a maximum of 120 hours of accrued vacation provided the employee has taken 80 vacation hours in the previous 12 months and has followed the election procedures set forth in this section.
Employees must elect the number of vacation hours they will cash -out during the next calendar year, up to the maximum of 120 hours. For the 2012 calendar vacation year, employees will make their election for vacation hours to cash out no later than November 1, 2012. The election will apply only to vacation hours that are accrued in the next calendar year and that are eligible for cash-out.
The election to cash -out vacation hours in each designated year will be irrevocable.
This means that employees who el ect to cash-out vacation hours must cash-out the number of accrued hours pre-designates on the election form.
Employees who do not elect a cash-out amount by November 1 of the prior calendar year will be deemed to have waived the right to cash out any lea ve in the following tax year and will not be eligible to cash-out vacation hours in the next tax year
Employees who elect cash -out amounts may request a cash -out at any time in the designated tax year by submitting a cash -out form to payroll. Payroll will complete the cash-out upon request, provided the requested cash-out amount has accrued and is consistent with the amount the employee pre -designated. If the full amount of hours designated for cash -out is not available at the time of cash -out request, the maximum available will be paid. For employees who have not requested cash-out of the elected amount by November 1 of each year, Payroll will automatically cash -out the elected amount in a paycheck issued on or after the payroll date including November 1.
4. Bereavement
Leave of absence with pay of three (3) days may be granted an employee by the head of his/her department in the event of death in the employee’s immediate family, which is defined for purposes of this section as wife, husband, son, son-in-law, step-son, daughter, daughter-in-law, step-daughter, mother, mother-in-law, father, father-in-law, brother, brother-in-law, sister, sister-in-law, grandmother, grandmother-in-law, grandfather, grandfather-in-law, grandchild, aunt, uncle, niece, nephew, registered domestic partner, or a close relative residing in the household of employee. Such leave shall be at full pay and shall not be charged against the employee’s accrued vacation or sick leave. Requests for leave in excess of three days shall be subject to the approval of a Council-Appointed Officer for employees under his/her control.
5. Use of accrued leave credits during leaves of absence.
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19 During unpaid leaves of absence for disability or other reasons, the employee may elect and the City may require the employee to use accrued paid vacation and sick leave in a manner consistent with state and federal law. Requests for leaves without pay shall not be unreasonably denied. In order to avoid misunderstandings, all leaves without pay must be in writing to be effective.
N. RETIREMENT PENSION
1. Miscellaneous Pension Formulas:
a. Miscellaneous Pension Group A: 2.7% at 55. The City provides retirement benefits under the California Public Employees Retirement System at the level of 2.7% at age 55 for employees hired before July 17, 2010, with a one year final compensation period.
b. Miscellaneous Pension Group B: 2% at 60:For miscellaneous employees hired on or after July 17, 2010, and before January 1, 2013, and employees hired on or after January 1, 2013 who are not “new members” of CalPERS as defined in the Public Employees’ Pension Reform Act (often referred to as “Classic” CalPERS members)the City offers the CalPERS retirement formula two percent (2.0%) of final salary at age sixty (60), with a one (1) year final compensation period.
c. Miscellaneous Pension Group C: 2% at 62. Employe es hired on or after January 1, 2013 meeting the definition of “new member” under the Public Employees’ Pension Reform Act (Gov’t. Code s. 7522 et seq.) shall be subject to all of the provisions of that law, including but not limited to the two percent at age 62 (2%@62) retirement formula with a three (3) year final compensation period.
2. Safety Pension Formulas:
a. Safety Pension Group A: 3% at 50. For Safety members, the City currently offers the CalPERS "3% at 50" full formula (Section 21362.2) benefit, wit h a one (1) year final compensation period.
b. Safety Pension Group B: 3% at 55. Local Fire Safety members newly hired after 6/08/12 will be placed in the 3%@55 formula. As soon as administratively possible, the City intends to modify the Local Police Safety formula for new hires to 3%@55 formula.
c. Safety Pension Group C: New employees hired on or after January 1, 2013 who are “new members” as defined by the California Public Employees’ Pension Reform Act (PEPRA), will be subject to the terms of that st atute, with a three (3) year final compensation period.
3. Employee PERS Share.
a. Miscellaneous Employee Shares:
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20 Employees in Miscellaneous Pension Group A shall pay the full eight percent (8%) employee contribution.
Employees in Miscellaneous Pension Group B shall pay the full seven percent (7%) employee contribution.
Employees in Miscellaneous Pension Group C shall pay the employee contribution required by the Public Employees Pension Reform Act, calculated at fifty percent (50%) of the normal cost.
b. Safety Employee Shares. Employees in Safety Pension Group A shall pay the full nine percent (9%) PERS employee contribution. Employees in Safety Pension Group B shall pay the full eight percent (9%) PERS employee contribution. Employees in Safety Pension Group C shall pay the employee contribution required by the Public Employees Pension Reform Act, calculated at fifty percent (50%) of the normal cost.
Employees under the 2%@62 benefit shall pay at least 50 percent of the total normal cost or the same contribution rate as “similarly situated” employees, whichever is higher.
4. Employer Share
a. Miscellaneous (Non-Safety) Management and Professional:
As soon as administratively possible, but no sooner than pay period including July 1, 2017 each Miscellaneous (non-Safety) Management and Professional employee shall pay one- half percent (0.5%) of their salary toward the employer cost of retirement in accordance with Section 20516 of the California Government Code.
Effective the first full pay peri od including July 1, 2018, each Miscellaneous (non -Safety) Management and Professional employee shall pay an additional one -half percent (0.5%) of their salary toward the employer cost of retirement in accordance with Section 20516 of the California Government Code.
This will result in Miscellaneous (non -Safety) Management and Professional employees paying a total of one (1) percent of the employer share in addition to their employee contribution.
b. Safety Management:
As soon as administratively possible, b ut no sooner than pay period including July 1, 2017 each Safety Management employee shall pay one and one-half percent (1.5%) of their salary toward the employer cost of retirement in accordance with Section 20516 of the California Government Code.
Effective the first full pay period including July 1, 2018, each Safety Management employee shall pay an additional one and one-half percent (1.5%) of their salary toward the employer cost of retirement in accordance with Section 20516 of the California Government Code.
This will result in Safety Management employees paying a total of three (3) percent of the employer share in addition to their employee contribution.
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21 5. Final Compensation.
Final compensation for purposes of retirement shall be as set forth in the City’s contract with CalPERS, including, when applicable, the Government Code Section 20692: Optional Benefit, except as may otherwise be required by PEPRA.
6. Employee PERS contributions shall be made on a tax deferred basis, in accordance with Section 414(h)(2) of the Internal Revenue Code. All provisions of this subsection are subject to and conditioned upon compliance with IRS regulations.
7. Final compensation for employees under the 2%@62 benefit shall be as set forth in PEPRA, including calculation b ased on the average of three highest consecutive years and a cap on pensionable compensation based on IRS limits for employers that do not participate in social security.
O. COMMUTE INCENTIVES and PARKING
1. Civic Center Parking. Employees assigned to Civic Center and adjacent work locations. The City will provide a Civic Center Garage parking permit. Employees hired after June 30, 1994 may initially receive a parking permit for another downtown lot, subject to the availability of space at the Civic Center Garage.
2. Alternative Commute Incentives: Employees who qualify may voluntarily elect one commute incentives, including but not limited to the following options, for those using an eligible commute alternative on 60% or more of their scheduled work days per month:
a) Public Transit and Vanpool. The City provides tax-free commute incentives up to the current IRS limit, as may be amended from time to time, (currently $125/month) are available through the Commuter Check Direct (CCD) website for employees using Bay Area public transportation or riding i n a registered vanpool at least 60 % of their scheduled work days. Administration of the Commuter Check benefit shall be subject to the rules and regulations of the third- party administrator.
b) Go Pass. The Go Pass program will offer civic center and other downtown-based employees a Caltrans Go Pass that allows unlimited rides on Caltrain in all zones seven days per week, to any City of Palo Alto employee.
c) Bicycle. The City will provide employees with a tax -free incentive of $20 per month to eligible employees who ride a bicycle to work.
d) Carpool. The City will provide with a taxable incentive of $30 per month to each eligible employee in a carpool with two or more licensed drivers.
e) Walk. The City will provide employees with a taxable incenti ve of $20 per month to Item 7
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22 eligible employees who walk to work.
P. AT-WILL STATUS
Certain Management and Professional Positions are designated as having “at -will” employment status. Employees hired into “at-will” positions shall have no constitutionally protected property or other interest in their employment with the City. Notwithstanding any provision in the Merit System Rules and Regulations or any other City rule, policy or procedure, at-will employees have no right to continued employment or pre-or post-disciplinary due process and work at the will and pleasure of the hiring authority (City Council, City Manager or Council -Appointed Officer). Work for an at -will employee may be eliminated and/or the employee may be terminated, or asked to resign, at any time, with or without cause, upon notice to that employee, and the employee may resign at any time upon written notice to the hiring authority.
a. At-will Management & Professional positions.
Department heads hired after July 1, 2004 and prior to the date of adoption of this plan were hired as at -will employees whose terms of employment are specified by an employment contract that includes a severance package.
Effective on the date of adoption of this plan, new employees hired or promoted to department head, assistant department director, and all other positions listed on Attachment B shall be at-will employees.
At-will employees will be eligible for, and shall receive, all regular benefits (i.e., health insurance, PERS contribution to the extent paid by City , etc.) and vacation, sick leave, and management leave as are generally provided to management employees and described in this compensation plan, as amended from time to time. At-will employees who are terminated or asked to resign shall, upon execution of a release of all claims against the City, be eligible for a severance payment equivalent to four (4) weeks of salary and benefits, increasing after completion of the first full year of service by one (1) week for every completed year of service, up to a maximum of 12 weeks. For example, an at-will employee who has completed six (6) years of service would be eligible to receive ten (10) weeks of severance (4 weeks plus 1 week for each year of service). No severance shall be paid if the employee is terminate d for serious misconduct involving abuse of his or her office or position, including but not limited to waste, fraud, violation of the law under color of authority, misappropriation of public resources, violence, harassment or discrimination. If the employee is later convicted of a crime involving such abuse of his or her position the employee shall fully reimburse the City as set forth in Government Code section 53243.3.
b. Provisional employees.
The City has created a program for Provisional employment when funding is available. The program’s purpose is to create limited duration senior management level work for the City Manager’s Office or as designated by the City Manager. A Provisional Employee will be an Item 7
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23 “at will” employee whose term of em ployment shall be no more than two (2) years. A Provisional Employee shall be exempt and not eligible to earn overtime. A Provisional Employee will receive limited benefits as specified in an Employment Agreement. Sections I and II of this Compensation Plan shall not apply to Provisional Employees, except as specified by the City Manager.
c. Management and Legal Fellows.
The City has created programs for Management Fellows and Legal Fellows when funding is available. The programs’ purpose is to create limited duration entry level positions for management graduates and lawyers. Fellows will be “at will” employees whose term of employment shall be no more than two (2) years. Fellows shall be PERS exempt to the extent allowed by law, but may receive vacati on, sick leave, health care benefits and other limited benefits, as determined by the City Manager or City Attorney. Sections I and II of this Plan shall not apply to Management and Legal Fellows, except as specified by the City Manager or City Attorney.
Q. HIRING PROVISIONS
1. Reimbursement For Relocation Expense
Policy Statement
The City of Palo Alto, in rare instances, may provide a Basic Relocation Benefits Package for new management and professional employees, upon the approval of the City Manager or des ignated subordinate. In addition, the provision of “Optional Benefits” or portions thereof, may be extended for exceptional circumstances and only the approval of the City Manager or designee, or for Council- appointed officers, the City Council.
The details of the Relocation Expense program are specified in the City’s Relocation Expense policy and all relocation reimbursements shall be subject to the provisions of that policy.
2. Hiring Incentive
Council Appointed Officers may authorize a hiring incentive for critical Management and Professional personnel vacancies. Hiring incentives must be funded through department salary savings.
R. MEAL ALLOWANCE
Management and professional employees assigned to attend night meetings are eligible to receive reimbursement for up to $20.00 per dinner. This provision covers only receipted meals actually taken and submitted for reimbursement.
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24 S. GRIEVANCES REGARDING COUNCIL APPOINTED OFFICERS
Notwithstanding the grievance procedures provided in Chapter 11 of the City of Palo Alto’s Merit System Rules and Regulations, any Management and Professional employee who is supervised by a Council Appointed Officer and has a grievance against that Council Appointed Officer or regarding the conduct of that Council Appointed Offi cer shall, following an attempt to resolve the grievance pursuant to Step One (informal discussion), summarize the grievance regarding the Council Appointed Officer in writing and submit it to the Director of Human Resources for review and resolution using the methods he/she considers appropriate.
T. MERIT RULES
The City will include members of the Management/Professional Compensation Committee in discussions regarding revision of the Merit Rules and Regulations.
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Management
Compensation Plan -
2023-2025 2nd Revision
2024
Item 7: Staff Report
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25 Attachment B
At-Will Positions
Management and Professional Unit
The intent of this provision under the Management/Professional Compensation Plan is to designate classifications at the department head, assistant director, deputy director, division manager and senior professional levels as at-will. The applicable Council Appointed Officer may designate newly created positions at those levels not included on this list as at -will. Existing classifications that shall be at-will include but are not limited to:
Department Heads- All departments
Assistant Directors- All departments
Deputy Directors- All departments
Division Managers - All departments
Administrative Services
Director, Administrative Services/Chief Financial Officer Director, Office of Management & Budget
Assistant Director, Administrative Services
Division Managers such as:
Budget Manager; Finance Manager; Chief
Procurement Officer; Manager, Real
Property; Treasury Manager; Principal
Analyst; Revenue Collections Manager
City Attorney
Chief Assistant City Attorney
Assistant City Attorney
Deputy City Attorney
Legal Fellow
City Clerk
Assistant City Clerk
Deputy City Clerk
City Manager
Assistant City Manager
Chief Operating Officer
Deputy City Manager
Assistant to the City Manager
Assistant to City Manager
Chief Communications Officer
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Compensation Plan -
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2024
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26 Communications Manager
Chief Transportation Official
Manager Economic Development
Management Fellow
Community Services
Director, Community Services
Assistant Director, Community Services
Manager, Community Services
Manager, Community Services Program Senior
Human Resources
Director of Human Resources/Chief People Officer
Assistant Director, Human Resources
Human Resources Manager
Senior Administrator Human Resources
IT
Director, IT/Chief Information Officer
Manager, Information Technology
Library
Director, Libraries
Assistant Director, Library Services
Division Head, Collection & Technical Services
Manager, Library Services
Planning & Development Services
Director, Planning & Development Services
Assistant Director, Planning & Development Services
Planning Manager Division Manager,
Chief Planning Official
Development Services Director
Chief Building Official
Assistant Building Official
Planning Manager
Public Safety
Chief of Police/Director of Public Safety
Fire Chief /Assistant Public Safety Director
Assistant Police Chief
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Management
Compensation Plan -
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2024
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27 Emergency Services Director
Deputy Director – Technical Services Division (police department) Deputy Fire Chief
Public Works
Director, Public Works/City Engineer
Assistant Director, Public Works – Environmental Services Assistant Director, Public Works – Public Services
Assistant Director, Public Works – Engineering
Manager, Airport
Manager, Fleet
Water Quality Control Plant Manager
Utilities
Director, Utilities
Chief Operating Officer
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Management
Compensation Plan -
2023-2025 2nd Revision
2024
Item 7: Staff Report
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: October 28, 2024
Report #:2407-3314
TITLE
Approval of Amendment No. 1 to Contract Number C21181420 with West Coast Arborists, Inc. for Tree Pruning and Removal Services in the Amount of $3,011,228, for a New Total Not-to- Exceed Amount of $6,776,608, and Extend the Term by Two Years; CEQA Status – Exempt per Section 15301(h) (maintenance of existing landscape)
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract Number C21181420 with West Coast Arborists, Inc. for tree pruning and removal services in the amount of $3,011,228, for a revised not-to-exceed amount of $6,776,608, and to extend the contract term by two years, through October 17, 2026 for a total term of five years.
BACKGROUND
The Public Works Urban Forestry Section is responsible for maintaining the health of more than 38,000 public trees located along streets and in various City-owned public places. Tree pruning is a key maintenance task in keeping the population healthy. The purpose of tree pruning is to improve tree structure, enhance vigor, and maintain safe conditions for motorists and pedestrians as they move through the street corridor. This maintenance is achieved through pruning all City-owned trees on a cyclical basis and involves removing and replacing trees when necessary.
In 2021, the City conducted a formal solicitation for the Tree Pruning and Removal Services contract. The three-year contract1 was awarded to West Coast Arborists, Inc. (WCA) in the amount of $3,765,380. This contract includes pruning, removal, stump grinding, and other maintenance of trees located along street corridors and on City property. 1 City Council, October 18, 2021; SR#12172
https://portal.laserfiche.com/Portal/DocView.aspx?id=61709&repo=r-704298fc&searchid=ab893176-c11e-4ba8- 931a-b05e61b06421
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This contract, which is scheduled to expire on October 17, 2024, has a three-year term with funding authority not to exceed $3,765,380. As the end of the contract term approached and staff began to prepare for a new solicitation, WCA approached staff with an offer to reduce the rates for all services by 2% in the two extension years, Year Four and Year Five, from the current Year Three rates. This offer was contingent upon the City amending the contract to extend it for an additional two years. The 2% reduction results in annual savings of $27,909, or $55,818 over the two-year extension.
ANALYSIS
Staff recommends approval of Amendment No. 1 (Attachment A) to the contract with WCA to add funding and extend the contract by two years. The proposed updated fee schedule provided by WCA is included in Attachment A. Contractual tree pruning and removal services were analyzed to determine whether to solicit bids for a new contract or extend the current one. Staff’s recommendation to extend the current contract is based on the following:
State of the Tree Care Industry
With multiple wildfire events and strong winter storms in recent years, the demand for tree workers in the utility line clearance segment of the tree care industry has grown tremendously in a short period of time. This has created a shortage of experienced, qualified workers for the remainder of the industry. While this trend is beginning to stabilize, there is still much volatility in the industry. It is likely this volatility surrounding access to experienced labor will affect future tree company pricing for municipal services.
Palo Alto-Specific Contract Details
The details of the contract scope of work and specifications ensure that the work performed by the street tree pruning contractor follows industry best management practices and meets or exceeds industry standards. Contracts that were examined and compared to the City’s current contract all adhere to best management practices and tree care industry standards as part of their scopes of work; however, there are many items in the City’s scope of work that exceed minimum standards and that, under the other contracts examined, could have resulted in higher overall costs.
Staffing Resource Considerations
The contract extension is expected to continue to require a predictable amount of staff oversight, whereas a new contract is likely to require additional oversight at the onset and possibly beyond. Interpretation of contract specifications is understood with the current contractor, thus reducing staff time required to address issues such as notifications, traffic control, and customer expectations.
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Contractor Performance
The current contractor, WCA, has demonstrated over the term of the contract that it shares the goals of the City to protect the urban forest by providing high quality, professional tree care services. WCA has been responsive to the City’s needs and understands the high standards expected when working in Palo Alto. WCA has repeatedly demonstrated its ability to meet or exceed expectations, with consistent, documented, positive feedback from the residents of Palo Alto throughout the term of the contract.
FISCAL/RESOURCE IMPACT
Funding for the first year of this extension is available in the Public Works Department Fiscal Year 2025 Adopted Operating budget. Funding for the second and final year of the extension will be addressed as part of the FY 2026 annual budget process, subject to Council approval of the annual budget appropriation.
The table below shows the breakdown of the five-year contract, including the two-year extension (Year 4 and Year 5):
The contract’s total not-to-exceed amount of $6,776,608 includes a five-year total of $616,055 for additional services that may be needed during the term of the contract. No direct funding is available for the $616,055 additional services portion of this contract at present. The intention in granting this contract authority is to make additional services under this contract available to other departments or for projects that may arise during the contract term. One example of an additional service project is the recent removal of 38 eucalyptus trees in the Esther Clark Park to reduce fire hazards, using $105,860 of Community Services Department funding approved in the FY 2025 budget. Once funding for an additional service project is secured by the managing department, it can then be applied to the contract for use on an additional services project via a City-approved Task Order as detailed in the contract.
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STAKEHOLDER ENGAGEMENT
This contract is for a continuation of existing tree trimming services and stakeholder engagement was not deemed necessary.
ENVIRONMENTAL REVIEW
The recommended action is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(h) (maintenance of existing landscape).
ATTACHMENTS
Attachment A: West Coast Arborists, Inc. Contract C21181420, Amendment No. 1 APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
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AMENDMENT NO. 1 TO CONTRACT NO.C21181420
BETWEEN THE CITY OF PALO ALTO AND
WEST COAST ARBORISTS, INC.
This Amendment No. 1 (this “Amendment”) to Contract No. C21181420 (the “Contract” as defined below) is entered into as of October 21, 2024, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and WEST COAST ARBORISTS, INC., a California corporation, located at 2200 E. Via Burton Street, Anaheim, CA 92806 (“CONTRACTOR”). CITY and CONTRACTOR are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of providing tree pruning and removal services throughout parks, open spaces and facilities within the City of Palo Alto, as detailed therein.
B. The Parties now wish to amend the Contract in order to (1) extend the contract term for two years through October 17, 2026, and (2) increase compensation by Three Million Eleven Thousand Two Hundred Twenty-Eight Dollars ($3,011,228) from Three Million Seven Hundred Sixty- Five Thousand Three Hundred Eighty Dollars ($3,765,380) to a new not to exceed total compensation of Six Million Seven Hundred Seventy -Six Thousand Six Hundred Eight Dollars ($6,776,608), as detailed herein.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C21181420 between CONSULTANT and CITY, dated October 18, 2021.
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 3 “TERM” of the Contract is hereby amended to read as follows:
“The term of this Agreement is from October 18th, 2021 through October 17th, 2026, subject to the provisions of Sections R and W of the General Terms and Conditions.”
SECTION 3. Section 5 “COMPENSATION FOR ORIGINAL TERM” of the Contract is hereby amended to read as follows:
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
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Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
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“CITY shall pay and CONTRACTOR agrees to accept as not -to-exceed compensation for the full performance of the Services and reimbursable expenses, if any:
A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation amount of Six Million One Hundred Sixty Thousand Five Hundred Fifty-Three Dollars ($6,160,553).
CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY.
Optional Additional Services Provision (This provision applies only if checked and a not -to- exceed compensation amount for Additional Services is allocated below under this Section 5.) In addition to the not- to-exceed compensation specified above, CITY has set aside the not-to- exceed compensation amount of Six Hundred Sixteen Thousand, Fifty-Five Dollars ($616,055) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed Six Million Seven Hundred Seventy -Six Thousand Six Hundred Eight Dollars ($6,776,608), as detailed in Exhibit C.
“Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 5.
CONTRACTOR shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 8 (Invoicing). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “GENERAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement.
Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum.
To accept a Task Order, CONTRACTOR shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONTRACTOR for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 5. CONTRACTOR shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 5. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement.” Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
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SECTION 4. Section 6 “COMPENSATION DURING ADDITIONAL TERMS” of the Contract is hereby amended to read as follows:
CONTRACTOR’S compensation rates for each additional term shall be the same as the original term; OR
CONTRACTOR’s compensation rates shall be adjusted effective on the commencement of each Additional Term. The lump sum compensation amount, hourly rates, or fees, whichever is applicable as set forth in section 5 above, shall be adjusted by a percentage equal to the change in the Consumer Price Index for Urban Wage Earners and Clerical Workers for the San Francisco-Oakland- San Jose area, published by the United States Department of Labor Statistics (CPI) which is published most immediately preceding the commencement of the applicable Additional Term, which shall be compared with the CPI published most immediately preceding the commencement date of the then expiring term. Notwithstanding the foregoing, in no event shall CONTRACTOR’s compensation rates be increased by an amount exceeding five percent of the rates effective during the immediately preceding term. Any adjustment to CONTRACTOR’s compensation rates shall be reflected in a written amendment to this Agreement.
SECTION 5. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “C” entitled “SCHEDULE OF FEES, AMENDMENT NO. 1”, AMENDED,
REPLACES PREVIOUS
SECTION 6. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 7. Incorporation of Recitals . The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
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Coast Arborists, Inc.
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Amendment No. 1
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SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
___________________________
City Manager
APPROVED AS TO FORM:
____________________________
City Attorney or designee
WEST COAST ARBORISTS, INC.
Officer 1
By:___________________________
Name:________________________
Title:_________________________
Officer 2
By:___________________________
Name:________________________
Title:__________________________
Attachments:
Exhibit “C” entitled “SCHEDULE OF FEES, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 President
Patrick Mahoney, President
VP/Secretary
Richard Mahoney, Secretary
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Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
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EXHIBIT C
SCHEDULE OF FEES,AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
Compensation based upon fee schedule.
CITY shall pay CONTRACTOR according to the following schedule of fees. The maximum amount of compensation to be paid to CONTRACTOR, including both payment for services and reimbursable expenses, shall not exceed the amounts set forth in Section 5 of this Agreement. Any services provided or hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY.
SCHEDULE OF FEES
1A. UNIT PRICES FOR PROGRAM PRUNING
SIZE
CLASS
FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
UNIT PRICE X QUANTITY = EXTENDED
PRICE
UNIT PRICE X QUANTITY = EXTENDED
PRICE
4” - 10”
D.B.H.*
$100.00
X
500
=
$50,000.00
$100.00
X
1000
=
$100,000
$100.00
X
1000
=
$100,000.00
11” -
20”
D.B.H.
$125.00
X
1000
=
$125,000.00
$125.00
X
2000
=
$250,000
$125.00
X
2000
=
$250,000.00
21”-30”
D.B.H.
$155.00
X
490
=
$75,950.00
$155.00
X
980
=
$151,900
$155.00
X
980
=
$151,900.00
31” and
up D.B.H.
255.00
X
70 =
$17,850.00
$255.00
X
140
=
$35,700.00
$255.00
X
140
=
$35,700.00
FIRST YEAR SUBTOTAL $268,800.00 SECOND YEAR SUBTOTAL $537,600.00 THIRD YEAR SUBTOTAL $537,600.00
THREE-YEAR TOTAL NOT TO EXCEED FOR PROGRAM PRUNING (1st Year + 2nd Year + 3rd Year Subtotal):
One Million Three Hundred Forty-Four Thousand Dollars ($1,344,000).
*NOTE: D.B.H.= Diameter at Breast Height
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
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Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
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1B. UNIT PRICES FOR PROGRAM PRUNING
SIZE
CLASS
FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT
UNIT
PRICE
X QUANTITY = EXTENDED PRICE UNIT
PRICE
X QUANTITY = EXTENDED PRICE
4” - 10”
D.B.H.*
$98.00
X
1000
=
$98,000.00
$98.00
X
1000
=
$98,000.00
11” -
20”
D.B.H.
$122.50
X
2000
=
$245,000.00
$122.50
X
2000
=
$245,000.00
21”-30”
D.B.H.
$151.90
X
980
=
$148,862.00
$151.90
X
980
=
$148,862.00
31” and
up D.B.H.
$249.90
X
140
=
$34,986.00
$249.90
X
140
=
$34,986.00
FOURTH YEAR SUBTOTAL $526,848.00 FIFTH YEAR SUBTOTAL $526,848.00
FIVE-YEAR TOTAL NOT TO EXCEED FOR PROGRAM PRUNING (1st Year + 2nd Year + 3rd Year + 4 th Year + 5th Year Total):
Two Million Three Hundred Ninety-Seven Thousand Six Hundred Ninety-Six ($2,397,696.00).
*NOTE: D.B.H.= Diameter at Breast Height
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
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Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
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2A. UNIT PRICES FOR PALM PRUNING
SIZE CLASS FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
DATE
PALM
SPECIES
UNDER 55’
WORKING
HEIGHT
$280.00
x
10 =
$2,800.00
$285.00
x
20 =
$5,700.00
$300.00
x
20 =
$6,000.00
DATE
PALM
SPECIES
OVER 55’
WORKING
HEIGHT
$375.00
x
10 =
$3,750.00
$385.00
x
20 =
$7,700.00
$400.00
x
20 =
$8,000.00
WASHING
TO NIA
PALM
SPECIES
UNDER 55’
WORKING
HEIGHT
$145.00
x
10 =
$1,450.00
$150.00
x
20 =
$3,000.00
$155.00
x
20 =
$3,100.00
WASHING
TO NIA
PALM
SPECIES
OVER 55’
WORKING
HEIGHT
$185.00
x
10 =
$1,850.00
$190.00
x
20 =
$3,800.00
$200.00
x
20 =
$4,000.00
FIRST YEAR SUBTOTAL $9,850.00 SECOND YEAR
SUBTOTAL
$20,200 THIRD YEAR
SUBTOTAL
$21,100
THREE-YEAR TOTAL NOT TO EXCEED FOR PALM PRUNING (1st Year + 2nd Year + 3rd Year Subtotal):
Fifty-One Thousand One Hundred Fifty Dollars ($51,150).
*NOTE: D.B.H.= Diameter at Breast Height
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
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Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
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2B. UNIT PRICES FOR PALM PRUNING
SIZE CLASS FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT UNIT
PRICE
X QUANTITY = EXTENDED PRICE UNIT PRICE X QUANTITY = EXTENDED PRICE
DATE
PALM
SPECIES
UNDER 55’
WORKING
HEIGHT
$294.00
x
20 =
$5,880.00
$294.00
x
20 =
$5,880.00
DATE
PALM
SPECIES
OVER 55’
WORKING
HEIGHT
$392.00
x
20 =
$7,840.00
$392.00
x
20 =
$7,840.00
WASHING
TO NIA
PALM
SPECIES
UNDER 55’
WORKING
HEIGHT
$151.90
x
20 =
$3,038.00
$151.90
x
20 =
$3,038.00
WASHING
TO NIA
PALM
SPECIES
OVER 55’
WORKING
HEIGHT
$196.00
x
20 =
$3,920.00
$196.00
x
20 =
$3,920.00
FOURTH YEAR SUBTOTAL $20,678.00 FIFTH YEAR SUBTOTAL $20,678.00
FIVE-YEAR TOTAL NOT TO EXCEED FOR PALM PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Total):
Ninety-Two Thousand Five Hundred Six Dollars ($92,506.00).
*NOTE: D.B.H.= Diameter at Breast Height
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
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Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
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3A. UNIT PRICES FOR DEMAND PRUNING
SIZE
CLASS
FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
UNIT PRICE X QUANTITY = EXTENDED
PRICE
UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
4” - 10”
D.B.H.
$135.00
x
50 =
$6,750.00
$140.00
x
100
=
$14,000.00
$145.00
x
100
=
$14,500.00
11” -
20”
D.B.H.
$230.00
x
250
=
$57,500.00
$240.00
x
500
=
$120,000.00
$250.00
x
500
=
$125,000.00
21”-30”
D.B.H.
$325.00
x
250
=
$81,250.00
$335.00
x
500
=
$167,500.00
$350.00
x
500
=
$175,000.00
31” and
up D.B.H.
$495.00
x
100
=
$49,500.00
$515.00
x
200
=
$103,000.00
$535.00
x
200
=
$107,000.00
FIRST YEAR SUBTOTAL $195,000.00 SECOND YEAR SUBTOTAL $404,500.00 THIRD YEAR SUBTOTAL $421,500.00
THREE-YEAR TOTAL NOT TO EXCEED - DEMAND PRUNING (1st Year + 2nd Year + 3rd Year Subtotal):
One Million Twenty-One Thousand Dollars ($1,021,000).
*NOTE: D.B.H.= Diameter at Breast Height
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
13 Packet Pg. 185 of 378
Vers.: Aug. 5, 2019
3B. UNIT PRICES FOR DEMAND PRUNING
SIZE
CLASS
FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT
UNIT
PRICE
X QUANTITY = EXTENDED PRICE UNIT PRICE X QUANTITY = EXTENDED PRICE
4” - 10”
D.B.H.
$142.10
x
100
=
$14,210.00
$142.10
x
100
=
$14,210.00
11” -
20”
D.B.H.
$245.00
x
500
=
$122,500.00
$245.00
x
500
=
$122,500.00
21”-30”
D.B.H.
$343.00
x
500
=
$171,500.00
$343.00
x
500
=
$171,500.00
31” and
up D.B.H.
$524.30
x
200
=
$104,860.00
$524.30
x
200
=
$104,860.00
FOURTH YEAR SUBTOTAL $413,070.00 FIFTH YEAR SUBTOTAL $413,070.00
FIVE-YEAR TOTAL NOT TO EXCEED - DEMAND PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Total):
One Million Eight Hundred Forty-Seven Thousand One Hundred Forty Dollars ($1,847,140.00).
*NOTE: D.B.H.= Diameter at Breast Height
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
14 Packet Pg. 186 of 378
Vers.: Aug. 5, 2019
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
4A. HOURLY RATES FOR BASIC SERVICES (OUTSIDE UNIT AND DEMAND PRUNING)
TASK FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT HOURLY
RATE
X HOURS = EXTENDED
PRICE
HOURLY
RATE
X HOURS = EXTENDED
PRICE
HOURLY
RATE
X HOURS = EXTENDED
PRICE
3-PERSON CREW
AND BUCKET,
DURING
REGULAR
WORK HOURS
(SEE NOTE 1,
BELOW)
$237.00
x
150
=
$35,550.00
$246.00
x
300
=
$73,800
$255.00
x
300
=
$76,500.00
3-PERSON CREW
AND BUCKET,
DURING
EMERGENCIES
AND AFTER
REGULAR
WORK HOURS
$300.00
x
38 =
$11,400.00
$312.00
x
75 =
$23,400.00
$324.00
x
75 =
$24,300.00
90 FT BUCKET
DURING
REGULAR
WORK HOURS
$169.00
x
25 =
$4,225.00
$174.00
x
50 =
$8,700.00
$182.00
x
50 =
$9,100.00
90 FT BUCKET
DURING
EMERGENCIES
AND AFTER
REGULAR
WORK HOURS
$169.00
x
10 =
$1,690.00
$174.00
x
20 =
$3,480.00
$182.00
x
20 =
$3,640.00
CRANE
SERVICES
DURING
REGULAR
WORK HOURS
$119.00
x
10 =
$1,190.00
$124.00
x
20 =
$2,480.00
$129.00
x
20 =
$2,580.00
CRANE
SERVICES
DURING
EMERGENCIES
AND AFTER
REGULAR
WORK HOURS
$199.00
x
10 =
$1,990.00
$208.00
x
20 =
$4,160.00
$216.00
x
20 =
$4,320.00
ADDITIONAL
ROOT
GRINDING
$269.00
x
10 =
$2,690.00
$279.00
X
20 =
$5,580.00
$289.00
x
20 =
$5,780.00
FIRST YEAR EXTENDED TOTAL $58,735.00 SECOND YEAR TOTAL $121,600.00 THIRD YEAR TOTAL $126,220.00
THREE-YEAR TOTAL NOT TO EXCEED AMOUNT FOR BASIC SERVICES (1st Year + 2nd Year + 3rd Year Subtotal):
Three Hundred Six Thousand Five Hundred Fifty-Five Dollars ($306,555).
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
15 Packet Pg. 187 of 378
Vers.: Aug. 5, 2019
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
4B. HOURLY RATES FOR BASIC SERVICES (OUTSIDE UNIT AND DEMAND PRUNING)
TASK FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT
HOURLY
RATE
X HOURS = EXTENDED PRICE HOURLY
RATE
X HOURS = EXTENDED PRICE
3-PERSON CREW
AND BUCKET,
DURING
REGULAR
WORK HOURS
(SEE NOTE 1,
BELOW)
$249.90
x
300
=
$74,970.00
$249.90
x
300
=
$74,970.00
3-PERSON CREW
AND BUCKET,
DURING
EMERGENCIES
AND AFTER
REGULAR
WORK HOURS
$317.55
x
75 =
$23,816.25
$317.55
x
75 =
$23,816.25
90 FT BUCKET
DURING
REGULAR
WORK HOURS
$178.35
x
50 =
$8,917.50
$178.35
x
50 =
$8,917.50
90 FT BUCKET
DURING
EMERGENCIES
AND AFTER
REGULAR
WORK HOURS
$178.35
x
20 =
$3,567.00
$178.35
x
20 =
$3,567.00
CRANE
SERVICES
DURING
REGULAR
WORK HOURS
$126.40
x
20 =
$2,528.00
$126.40
x
20 =
$2,528.00
CRANE
SERVICES
DURING
EMERGENCIES
AND AFTER
REGULAR
WORK HOURS
$211.70
x
20 =
$4,234.00
$211.70
x
20 =
$4,234.00
ADDITIONAL
ROOT
GRINDING
$283.20
x
20 =
$5,664.00
$283.20
x
20 =
$5,664.00
FOURTH YEAR EXTENDED TOTAL $123,696.75 FIFTH YEAR TOTAL $123,696.75
FIVE-YEAR TOTAL NOT TO EXCEED AMOUNT FOR BASIC SERVICES ( 1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Total): Five Hundred Fifty-Three Thousand Nine Hundred Forty-Eight Dollars and Fifty Cents.($553,948.50).
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
16 Packet Pg. 188 of 378
Vers.: Aug. 5, 2019
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
5A. UNIT PRICES FOR TREE REMOVAL (TO 6 INCHES ABOVE SOIL LINE) SIZE
CLASS
FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT UNIT PRICE X QUANTITY = EXTENDED
PRICE
UNIT PRICE X QUANTITY = EXTENDED
PRICE
UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
4” -
10”
D.B.H
.
$355.00
x
10 =
$3,550.00
$370.00
x
20 =
$7,400.00
$385.00
x
20 =
$7,700.00
11” -
20”
D.B.H
.
$755.00
x
20 =
$15,100.00
$785.00
x
40 =
$31,400.00
$815.00
x
40 =
$32,600.00
21”-
30”
D.B.H
.
$2,100.00
x
12 =
$25,200.00
$2,180.00
x
25 =
$54,500.00
$2,270.00
x
25 =
$56,750.00
31”
and up
D.B.H
.
$2,900.00
x
8 =
$23,200.00
$3,000.00
x
15 =
$45,000.00
$3,135.00
x
15 =
$47,025.00
FIRST YEAR SUBTOTAL $67,050.00 SECOND YEAR SUBTOTAL $138,300.00 THIRD YEAR SUBTOTAL $144,075.00
THREE-YEAR TOTAL NOT TO EXCEED AMOUNT FOR TREE REMOVAL ( 1st Year + 2nd Year + 3rd Year Subtotal):
Three Hundred Forty-Nine Thousand Four Hundred Twenty-Five Dollars ($349,425).
*NOTE: D.B.H.= Diameter at Breast Height
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
17 Packet Pg. 189 of 378
Vers.: Aug. 5, 2019
5B. UNIT PRICES FOR TREE REMOVAL (TO 6 INCHES ABOVE SOIL LINE) SIZE
CLASS
FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT
UNIT PRICE X QUANTITY = EXTENDED PRICE UNIT PRICE X QUANTITY = EXTENDED PRICE
4” -
10”
D.B.H
.
$377.30
x
20 =
$7,546.00
$377.30
x
20 =
$7,546.00
11” -
20”
D.B.H
.
$798.70
x
40 =
$31,948.00
$798.70
x
40 =
$31,948.00
21”-
30”
D.B.H
.
$2,224.60
x
25 =
$55,615.00
$2,224.60
x
25 =
$55,615.00
31”
and up
D.B.H
.
$3,072.30
x
15 =
$46,084.50
$3,072.30
x
15 =
$46,084.50
FOURTH YEAR SUBTOTAL $141,193.50 FIFTH YEAR SUBTOTAL $141,193.50
FIVE-YEAR TOTAL NOT TO EXCEED AMOUNT FOR TREE REMOVAL 1st Year + 2nd Year + 3rd Year + 4 th Year + 5th Year Total):
Six Hundred Thirty-One Thousand Eight Hundred Twelve Dollars ($631,812.00).
*NOTE: D.B.H.= Diameter at Breast Height
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
18 Packet Pg. 190 of 378
Vers.: Aug. 5, 2019
6A. UNIT PRICES FOR STUMP GRINDING
SIZE CLASS FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
UNIT PRICE X QUANTITY = EXTENDED
PRICE
UNIT
PRICE
X QUANTITY = EXTENDED
PRICE
Less than
13”
diameter
$185.00
x
50 =
$9,250.00
$190.00
x
100
=
$19,000.00
$195.00
x
100
=
$19,500.00
13 - 30”
diameter
$355.00
x
100
=
$35,500.00
$365.00
x
200
=
$73,000.00
$380.00
x
200
=
$76,000.00
Greater
than 30”
diameter
$470.00
x
50 =
$23,500.00
$480.00
x
100
=
$48,000.00
$495.00
x
100
=
$49,500.00
FIRST YEAR SUBTOTAL $68,250.00 SECOND YEAR SUBTOTAL $140,000.00 THIRD YEAR SUBTOTAL $145,000.00
THREE-YEAR TOTAL NOT TO EXCEED AMOUNT FOR STUMP REMOVAL (First Year + Second Year + Third Year):
Three Hundred Fifty-Three Thousand Two Hundred Fifty Dollars ($353,250)
6B. UNIT PRICES FOR STUMP GRINDING
SIZE CLASS FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT UNIT
PRICE
X QUANTITY = EXTENDED PRICE UNIT PRICE X QUANTITY = EXTENDED PRICE
Less than
13”
diameter
$191.10
x
100
=
$19,110.00
$191.10
x
100
=
$19,110.00
13 - 30”
diameter
$372.40
x
200
=
$74,480.00
$372.40
x
200
=
$74,480.00
Greater
than 30”
diameter
$485.10
x
100
=
$48,510.00
$485.10
x
100
=
$48,510.00
FOURTH YEAR SUBTOTAL $142,100.00 FIFTH YEAR SUBTOTAL $142,100.00
FIVE-YEAR TOTAL NOT TO EXCEED AMOUNT FOR STUMP REMOVAL ( 1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal): Six Hundred Thirty Seven Thousand Four Hundred Fifty Dollars ($637,450.00).
(EXHIBIT C IS CONTINUED ON THE NEXT PAGE.)
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
19 Packet Pg. 191 of 378
Vers.: Aug. 5, 2019
PRICING SCHEDULE TOTALS ACROSS ALL FIVE CONTRACT YEARS
FIVE-YEAR TOTAL FOR PROGRAM PRUNING (from Section 1, above) $2,397,696.00 FIVE-YEAR TOTAL FOR PALM PRUNING (from Section 2, above) $92,506.00 FIVE-YEAR TOTAL FOR DEMAND PRUNING (from Section 3, above) $1,847,140.00 FIVE-YEAR TOTAL FOR HOURLY SERVICES (from Section 4, above) $553,948.50 FIVE-YEAR TOTAL FOR TREE REMOVAL (from Section 5, above) $631,812.00 FIVE-YEAR TOTAL FOR STUMP GRINDING (from Section 6, above) $637,450.00 Additional Services, if any (per Section 5, entitled “Compensation for Original Term,” of this Agreement) $616,055.00
TOTAL NOT TO EXCEED COMPENSATION AMOUNT OF THIS AGREEMENT:
Six Million Seven Hundred Seventy-Six Thousand Six Hundred Seven Dollars and Seventy-Five Cents ($6,776,608).
BASE &
ADDITIONAL
SERVICES
BY YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL
Total by Year
(Base Services) $667,685.00 $1,362,200.00 $1,395,495.00 $1,367,586.25 $1,367,586.25 $6,160,552.50 Total by Year
(Additional
Services-If
Needed) $68,000.00 $136,000.00 $136,000.00 $138,027.00 $138,028.00 $616,055.00 Total by Year
(Base +
Additional
Services) $735,685.00 $1,498,200.00 $1,531,495.00 $1,505,613.25 $1,505,614.25 $6,776,607.50
Docusign Envelope ID: 0F32F936-8E15-4119-B904-6825630C8411 Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
20 Packet Pg. 192 of 378
Certificate Of Completion
Envelope Id: 0F32F9368E154119B9046825630C8411
Status: Completed
Subject: Please DocuSign: C21181420_West Coast Arborists_Amendment #1 Source Envelope:
Document Pages: 16
Signatures: 2
Envelope Originator:
Certificate Pages: 2
Initials: 0
O'Brien, Nanette
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
10/2/2024 9:06:53 AM
Holder: O'Brien, Nanette
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Palo Alto
Location: DocuSign
Signer Events
Signature
Timestamp
Patrick Mahoney, President
[email protected]
President
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 46.193.0.233
Signed using mobile
Sent: 10/2/2024 12:27:03 PM
Viewed: 10/2/2024 12:34:34 PM
Signed: 10/2/2024 12:34:45 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Richard Mahoney, Secretary
[email protected]
VP/Secretary
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 12.215.229.227
Sent: 10/2/2024 12:34:50 PM
Viewed: 10/2/2024 1:46:54 PM
Signed: 10/2/2024 1:47:49 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Peter Gollinger
[email protected]
Urban Forester
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 10/2/2024 1:47:52 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
21 Packet Pg. 193 of 378
Carbon Copy Events
Status
Timestamp
Victor Gonzalez
[email protected]
Vice President
West Coast Arborists, Inc.
Security Level: Email, Account Authentication
(None)
Sent: 10/2/2024 1:47:53 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Svetlana Milijkovic
[email protected]
Management Analyst
Copa
Security Level: Email, Account Authentication
(None)
Sent: 10/2/2024 1:47:54 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
10/2/2024 12:27:04 PM
Certified Delivered
Security Checked
10/2/2024 1:46:54 PM
Signing Complete
Security Checked
10/2/2024 1:47:49 PM
Completed
Security Checked
10/2/2024 1:47:54 PM
Payment Events
Status
Timestamps
Item 8
Attachment A - West
Coast Arborists, Inc.
Contract C21181420,
Amendment No. 1
Item 8: Staff Report
Pg.
22 Packet Pg. 194 of 378
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Administrative Services
Meeting Date: October 28, 2024
Report #:2408-3328
TITLE
Approval of First Amendment to Lease Agreement and Third Amendment to Tenant Work Letter between the City of Palo Alto and the Palo Alto History Museum for the Roth Building at 300 Homer Avenue; CEQA Status--Not a Project.
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager, or their designee, to execute the First Amendment to Lease Agreement and Third Amendment to Tenant Work Letter by and between the City of Palo Alto and Palo Alto History Museum to reflect the addition of the $182,448 Grant Funding Agreement for restoration and repair of the Roth Building windows and the additional $1.0 million of City funding allocated by the Council to the Roth Building Rehabilitation (Phase 1) capital project (PF-23001) as part of the adoption of the FY 2025 Capital Budget. The $1.0M request is a cost sharing between the Museum and City of the $2.0M inflationary cost increase.
BACKGROUND
In December 2022, Council approved a 40-year lease with the Palo Alto History Museum (the Museum) for use of the Roth Building located at 300 Homer Avenue1. A Tenant Work Letter that documented details and obligations related to the construction of various tenant improvements at the property was approved by the Council on April 17, 20232. The Museum subsequently assumed responsibility for the property and started construction. The Tenant Work Letter has been amended twice. Amendments include:
1 City Council, 12/12/2022, Staff Report # 15017,
https://portal.laserfiche.com/Portal/DocView.aspx?id=59025&repo=r-704298fc 2 City Council, 4/17/2023, Staff Report # 2303-1108,
https://portal.laserfiche.com/Portal/DocView.aspx?id=65913&repo=r-704298fc Item 9
Item 9 Staff Report
Item 9: Staff Report
Pg.
1 Packet Pg. 195 of 378
•Amendment #1: Revise certain insurance requirements, 3 •Amendment #2: Memorialize project schedule and funding information. 4
ANALYSIS
Amendments to Lease Agreement
There are two recommended amendments to the Lease Agreement:
1) Amendment to Exhibit F, County Grant Agreements: Exhibit F to the Lease sets forth the County Grant Agreements that were awarded to partially fund the rehabilitation of the Roth Building. The Museum and City agreed to mutually cooperate to ensure compliance with the requirements and conditions of the County Grant Agreements. Since the lease was signed, the City has entered into an additional Grant Funding Agreement with the County of Santa Clara on July 26, 2023 that provides $182,448 in Historic Heritage Grant Funds for the restoration and repair of the Roth Building windows. The First Amendment to the Lease Agreement shown in Attachment A of this staff report updates Exhibit F of the lease to include the window grant.
2) Add Exhibit H to reflect additional City contribution of $500,000: As part of the City‘s Fiscal Year 2025 Capital Budget, the Council allocated $500,000 in Fiscal Year 2026, pending the City Council’s review and adoption of the Fiscal Year 2026 Budget, to the Roth Building Rehabilitation (Phase 1) project (PF-23001). This funding is intended to assist the Museum’s efforts to attract increased donor participation and fundraising through gallery design and exhibits to be installed after the construction phase of the Roth Building Rehabilitation project. The First Amendment to the Lease Agreement adds a new Exhibit H to address this additional funding contribution from the City.
Amendments to the Tenant Work Letter
Attachment A of the Tenant Work Letter details the funding commitments for construction of the project. Sources of funding for the City contribution consistent with the Tenant Work Letter (TWL) include Transferrable Development Rights and City general funds, Stanford University Medical Center development agreement funds, Santa Clara County Grant Agreements, Development Impact Fees (community center and Library), Park Impact Fees, and City reimbursements for permit fees and payment and performance bonds altogether totaling 3 City Council, 9/5/2023, Staff Report # 2308-1885,
https://portal.laserfiche.com/Portal/DocView.aspx?id=67644&repo=r-704298fc&searchid=1f8930c1-5f75-4135- 908b-d667ef238319
4 City Council, 11/13/2023, Staff Report # 2309-1997,
https://portal.laserfiche.com/Portal/DocView.aspx?id=68638&repo=r-704298fc&searchid=1f8930c1-5f75-4135- 908b-d667ef238319
Item 9
Item 9 Staff Report
Item 9: Staff Report
Pg.
2 Packet Pg. 196 of 378
$10,020,000. In addition, the City has contributed $20,000 in additional insurance costs as noted in the background as part of the prior amendments to the TWL.
On June 17, 2024, the Council adopted the FY2025 capital budget, which includes $672,998 in project funding in FY 2025 and approved the Five-Year Capital Improvement Plan which included $500,000 in FY 2026 (discussed above). FY 2025 funding reflects additional $500,000 to the Museum, a portion of the requested $1.0 million for inflationary cost increases5 for the Roth Building Rehabilitation (Phase 1) capital project (PF-23001). The remaining $173,000 reflects funding for the City archives moving costs and furniture, fixture, and equipment (FF&E) as the City is responsible for these costs per the Lease Agreement. The Third Amendment to Tenant Work Letter shown in Attachment B of this staff report updates Attachment A of the Tenant Work Letter to reflect the additional project funding appropriated in FY 2024 and FY 2025. Specifically, the following changes are reflected in item 2 (A and C):
2. City Contribution. The City Contribution is comprised of the following contributions and reimbursements for construction of the Project, for a total City Contribution of $10,702,448, provided the Museum meets its funding obligations and timely complies with the conditions for Project commencement set forth in this Tenant Work Letter:
A. The City will contribute $5,400,000 from transferable development rights and City general funds.
B. [no changes]
C. The City will contribute $835,448 from funds received pursuant to the County Grant Agreements, which is to be allocated solely for the improvements specified in the County Grant Agreements and conditioned upon the Museum’s compliance with the terms and conditions of the County Grant Agreements, as may be further specified in the Lease.
FISCAL/RESOURCE IMPACT
The First Amendment to the Lease Agreement includes the grant funding agreement for $182,448 to the capital project (PF-23001) for restoration of Roth Building windows on a reimbursement basis. The Museum and City have agreed to cooperate to obtain reimbursement from the County under the County Grant Agreements. Funding of $1.0 million ($0.2 million in interest earnings on Transfer Development Rights funding and $0.8 million in transfers from the General Fund to the Capital Improvement Fund) referenced in the Third Amendment to Tenant Work Letter and First Amendment to the Lease Agreement was allocated to PF-23001 in the FY 2025-2029 Five-Year Capital Improvement Plan (CIP).
5 City Council, 6/17/2024, Staff Report # 2406-3140,
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=59e55f1a-2e16-432c-90e2-8eaebfd16751 Item 9
Item 9 Staff Report
Item 9: Staff Report
Pg.
3 Packet Pg. 197 of 378
STAKEHOLDER ENGAGEMENT
Staff on the City Construction Liaison Team meet with representatives of the Museum and the contractor Vance Brown once a week to stay current on the project.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by the California Environmental Quality Act (CEQA) because amending the Lease and Tenant Work Letter is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: First Amendment to Lease Agreement
Attachment B: Third Amendment to Tenant Work Letter
APPROVED BY:
Lauren Lai, Administrative Services Director
Item 9
Item 9 Staff Report
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FIRST AMENDMENT TO LEASE AGREEMENT
THIS FIRST AMENDMENT TO LEASE AGREEMENT (this “ First Amendment”) is entered into as of _______________ (“Execution Date”) by and between CITY OF PALO (“City”) and PALO ALTO HISTORY MUSEUM (“Museum”).
RECITALS
A. WHEREAS, City and Museum are parties to that certain Lease Agreement dated as of December 12, 2022; and
B. WHEREAS, City and Museum desire to further modify and amend the Lease Agreement only in the respects and on the conditions hereinafter stated.
AGREEMENT
NOW, THEREFORE, City and Museum, in consideration of the mutual promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound, agree as follows:
1. Definitions. For purposes of this First Amendment, capitalized terms shall have the meanings ascribed to them in the Lease Agreement unless otherwise defined herein.
2. Section 52. Section 52. EXHIBITS TO LEASE is amended to include new Exhibit H – Fiscal Year 2026 City Funding, as shown below in underlined text:
This Lease includes the following exhibits, which are attached hereto and by this reference incorporated into this Lease:
Exhibit A – Depiction of Building
Exhibit B – Depiction of Premises, Community Room and Public Parkside Restroom
Exhibit C – License Agreement for City Archives Room
Exhibit D – Tenant Work Letter
Exhibit E – Community Room Principles
Exhibit F – County Grant Agreements
Exhibit G – Maintenance Plan
Exhibit H – Fiscal Year 2026 City Funding
3. Exhibit F. Revised Exhibit F County Grant Agreements, attached hereto, replaces existing Exhibit F to the Lease Agreement.
3. Exhibit H. Exhibit H Fiscal Year 2026 City Funding, attached hereto, is added as Exhibit H to the Lease Agreement.
4. Effect of First Amendment. Except as modified by this First Amendment, the Lease Agreement and all the covenants, agreements, terms, provisions and conditions thereof shall remain in full force and effect and are hereby ratified and affirmed. In the event of any conflict Item 9
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between the terms contained in this First Amendment and the Lease Agreement, the terms herein contained shall supersede and control the obligations and liabilities of the parties.
5. Counterparts and PDF Signatures. This First Amendment may be executed in one or more counterparts, each of which, when taken together, shall constitute one and the same document. A portable document format (PDF) signature using Docusign on this First Amendment shall be equivalent to, and have the same force and effect as, an original signature.
[Signature page follows]
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IN WITNESS WHEREOF, the parties have executed this First Amendment as of the day hereinabove first written.
CITY:
CITY OF PALO ALTO,
a California chartered municipal corporation
By: ______________________________
Name: ___________________________
Title: City Manager or designee
Date: ____________________________
Approved as to Form:
By: ______________________________
Name: ___________________________
Title: City Attorney or designee
Date: ____________________________
MUSEUM:
PALO ALTO HISTORY MUSEUM
By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
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EXHIBIT F
COUNTY GRANT AGREEMENTS
(Revised by First Amendment to Lease Agreement)
Below is a listing of the grant agreements followed by the executed agreements:
Roof Grant 1
Grant Cycle 2018
Amount: $102,992
Date Signed: 1/27/2020
Roof Grant 2
Grant Cycle 2019
Amount: $200,000
Date Signed: 1/27/2022
Elevator Grant
Grant Cycle: 2022
Amount: $350,000
Date Signed: 9/15/2022
Window Grant
Grant Cycle: 2023
Amount: $182,448
Date Signed: 7/26/2023
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GRANT FUNDING AGREEMENT
for the City of Palo Alto for the Roth Building Clay Tile Roof Restoration Project Fiscal Year 2019 HISTORIC HERITAGE GRANT FUNDS
GRANT FUNDING AGREEMENT
between the County of Santa Clara and the City of Palo Alto for the Roth Building Clay Tile Roof Restoration Project
(Fiscal Year 2019 HISTORIC HERITAGE GRANT FUNDS, $102,992)
This Grant Funding Agreement (“Agreement”), is made and entered into, as of the last date signed below by all parties (“Effective Date”) by and between the COUNTY OF SANTA CLARA, a political subdivision of the State of California (hereinafter referred to as the “County”), and the City of Palo Alto, a California municipality, with its primary offices located at 250 Hamilton Ave, Palo Alto, CA 94301 (“Grantee”).
RECITALS
WHEREAS, the Grantee submitted an application to the County’s Historical Heritage Commission (“Historical Heritage Commission”) for funding of the Roth Building Clay Tile Roof Restoration Project located at 300 Homer Avenue, Palo Alto, CA 94301, as more fully described in Attachment A “Scope of Work” incorporated and made a part of this Agreement by reference herein (“Project”);
WHEREAS, the Historical Heritage Commission, on May 16, 2019, reviewed the merits of the Grantee’s application and forwarded its recommendation to the Board of Supervisors that it approve the allocation of $102,992 from the Fiscal Year 2019 Historical Heritage Park Charter Development Funds (the “Grant”) to assist the Grantee with the Project;
WHEREAS, the Board of Supervisors reviewed the information provided in support of the Project and finds that the Project meets the requirements for use of Park Charter Development funds in Section 604 (b) of the County Charter; and,
WHEREAS, the Board of Supervisors on August 27, 2019, reviewed and approved the recommendation of the Historical Heritage Commission to allocate Grant funding to assist with the Project, which will acknowledge, preserve and commemorate the historical and cultural heritage of the Santa Clara Valley.
NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions herein, the County and Grantee agree to the foregoing and as follows:
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GRANT FUNDING AGREEMENT
for the City of Palo Alto for the Roth Building Clay Tile Roof Restoration Project Fiscal Year 2019 HISTORIC HERITAGE GRANT FUNDS
SECTION I
GRANTEE RESPONSIBILITIES
Grantee warrants, represents and agrees that:
1. Recitals.
All Recitals contained herein above are incorporated into and made a part of this Agreement as terms and conditions.
2. General.
Grantee, at Grantee’s sole cost and expense, will perform or cause to be performed the Scope of Work described in Attachment A, and the Grantee shall act promptly and without delay with respect to such matters in relation to the Project. In performing the Project, the Grantee shall:
a) Prepare all environmental documents and take all other actions required for approval and completion of the Project pursuant to the California Environmental Quality Act, National Environmental Policy Act, and any rules and/or regulations promulgated thereunder and any other applicable laws. Grantee warrants, represents and agrees that, except where otherwise expressly prohibited by state or federal law, Grantee, as the applicant for any discretionary land use permit, development permit, license, authorization, entitlement or other approval from the County, will defend, indemnify and hold harmless the County and its officers, agents, employees, boards and commissions from, for and against any claim, action or proceeding brought by any person or entity ("third party") other than the Grantee against the County or its officers, agents, employees, boards or commissions that arises from or is in any way related to the approval, including but not limited to claims, actions or proceedings to attack, set aside, void or annul the approval. If a third party claim, action or proceeding is filed, the County will notify the applicant of the claim, action or proceeding and will cooperate fully in the defense. Notwithstanding the above, the County has the right to participate in the defense of any claim, action or proceeding. This indemnity shall not apply to the gross negligence or willful misconduct of the County, or of its agents, officers, employees, boards or commissions.
b) Secure all required approvals, including approvals from government agencies required for completion of the Project.
c) Publicly ac knowledge the Grant by providing a plaque permanently affixed to the building exterior, or on a prominent location on the Project site, visible to the public. The acknowledgement credit shall read: “Restoration made possible in part by a grant from the County of Santa Clara Parks and Recreation Department’s Historical Heritage Grant Program.” Grantee will obtain County Parks and Recreation Department review and approval of the plaque/sign prior to manufacture and installation.
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GRANT FUNDING AGREEMENT
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d) Publicly acknowledge the Grant by giving credit to the County in project-related materials including newsletters, brochures, and internet messages.
e) Submit a written progress report for the Project to the County Parks and Recreation Department no later than November 1 and May 1 of each year, until the Project is completed, and reimbursement received.
f) Provide any re quested documentation about the Project to the Historical Heritage Commission. This includes request for documents before construction work begins in order to ensure that the proposed Project is consistent with the United States Secretary of the Interior’s standards for rehabilitation, preservation and restoration of historic properties.
g) Make a presentation at a regularly scheduled Historical Heritage Commission meeting discussing the completed Project within three (3) months of Project completion. The Grantee shall print and distribute the same photos that were submitted with the final reimbursement request to the Commission members at the presentation.
3. Capital Contributions.
a) Grantee shall expend the Grant exclusively for third party expenses arising from services, permits, fees, labor, materials and equipment required for the Scope of Work specified in Attachment A (“Eligible Costs”), and consistent with Attachment B, Itemized Project Budget for completion of the Project. No contribution made by the County shall be used for Grantee’s internal salary or administrative expenses, including office overhead or expenses.
b) Grantee must successfully demonstrate expenditure of Grantee’s cash contribution funds to the County’s satisfaction prior to reimbursement through the Grant. Additional funds needed to complete the Project shall be identified in Attachment B, Itemized Project Budget.
c) County recognizes that the Project Budge t identified in Attachment B is an estimate and may include a contingency. To the extent Eligible Costs vary from this budget:
(i) For work to be performed that is funded by both Grantee and Grantor as reflected in Attachment B, if Grantee's Cash Contribution for any itemized work to be performed is reduced, then the Grant contribution shall be reduced by the same percentage; and
(ii) Costs between Project elements may be adjusted to reflect actual costs, however material changes (even if there is minor or no change in cost) that will affect the restoration or preservation of a historical element, or changes that would necessitate County Attachment A - Lease Agreement
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GRANT FUNDING AGREEMENT
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funding of a non-preservation element that the Grantee was financing with other funds, shall require Historical Heritage Commission approval. Grantee is solely responsible for
expenditures that may exceed the Grant amount.
4. Prevailing Wages.
The Project is a public work within the meaning of Labor Code Section 1720, to which the provisions of Labor Code Section 1770 et seq. apply. The Grantee shall comply with all of the applicable provisions of the Labor Code, including, but not limited to, payment, or cause payment to be made, of prevailing wages. The Grantee shall include prevailing wage requirements in all agreements with third parties for work or services needed to complete the Project. Grantee is hereby notified that the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages and the rates for overtime and holiday work in the locality in which the work is to be performed for each craft, classification or type of worker needed to perform the work. Grantee is further notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Further information on Compliance Monitoring Unit requirements can be found at https://www.dir.ca.gov/dlse/cmu/cmu.html.
The Labor Code was recently amended to now require Grantee’s compliance with the Department of Industrial Relations (DIR) electronic certified payroll reporting (eCPR) requirements which took effect on January 1, 2016. No contract can be awarded unless the public works project has been registered with the Department of Industrial Relations.
Subcontractors used on the project must also comply. Additional information is available at http://www.dir.ca.gov/Public-Works/PublicWorks.html.
Grantee agrees to comply with all related provisions of the Labor Code, including but not limited to, the provisions of Labor Code Section 1775 relating to the payment of prevailing wages, Section 1777.5 relating to the employment of apprentices, Section 1811-1813 relating to the payment of Overtime and provisions pertaining to eCPR compliance.
4. Project Conformance with the Secretary of the Interior’s Standards.
The Project and the property upon which the Project is located must at all times conform to the Secretary of the Interior’s Standards for the Treatment of Historic Properties.
5. Timeline for Project Completion.
The Project must be completed before the expiration of the Term. If the Project cannot be completed within the required timeframe, Grantee may be required, at County’s sole election, to forfeit any and all unexpended Grant funds.
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GRANT FUNDING AGREEMENT
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6. Changes to Project Agreement Term.
Grantee must complete the Project and demonstrate the Project to be fully usable within the Term. The County may but is not required to, at its sole discretion, approve an extension for demonstrated delays not within the control of Grantee. The Grantee must request the extension in writing no later than three (3) months prior to the expiration of the Term. If the Project cannot be completed within the required timeframe, the Grantee shall not be entitled to receive unexpended Grant funds and the County has the sole discretion to terminate at the expiration of the Term.
SECTION II
OPERATION AND MAINTENANCE
Upon completion of the Project, the Grantee represents and warrants that it shall open the property upon which the Project is located to the public, and continuously operate and maintain the property and the Project for the benefit of the public for a period of at least twenty (20) years. On-going maintenance is solely the responsibility of the Grantee.
SECTION III
COMPENSATION / REIMBURSEMENT
1. Reimbursement Amount.
The County will reimburse the Grantee in an amount not to exceed the maximum Grant amount of $102,992 for Eligible Costs. County’s obligation to pay is expressly conditioned upon the Grantee’s demonstrated compliance with all of the conditions of this Agreement and the availability of Grant funds.
2. Invoice Requirements.
Grantee must keep accurate accounting records of all Project expenditures. Grant funds are issued on a reimbursement basis only, based upon completion of the Agreement requirements.
Grantee shall provide County a detailed, itemized invoice requesting reimbursement of Eligible Costs containing information noted below. The County shall only reimburse for approved costs.
If a reimbursement request is not complete, the County will return the request for payment with deficiencies noted. The County, in its sole discretion, may pay that part of the reimbursement request that is complete, or decline payment until the reimbursement request is complete. All reimbursement requests shall include the following information:
a) A letter itemizing Eligible Costs being claimed for reimbursement. Itemizations must clearly show the relationship between the Eligible Cost and the matters listed in Attachment A, Scope of Work.
b) Clear copies of invoices that are for the Project and addressed to the Grantee.
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GRANT FUNDING AGREEMENT
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c) Evidence that all invoices have been paid. For example, a clear copy of the front side of the check or warrant issued to pay said invoices, or a receipt evidencing such payment. Account statements will not be accepted.
d) Evidence that Grantee’s cash contribution identified in the recitals were provided and expended.
e) A report on the status of the Project, which shall include construction inspection reports.
Grantee may submit requests for reimbursement any time that Grantee has claimable expenditures exceeding $1,000. However, Grantee must send the County reimbursement requests on a quarterly basis when Grantee has claimable expenditures during that quarter that exceed $1,000. No advances of Grant funds will be issued. The quarterly submittal dates are January 1, April 1, July 1, and October 1. Upon Project completion, the Grantee may submit a final Grant payment request that must include all the items required in a standard reimbursement request and the following:
a) At least six (6) different photos of the Project; and, b) Demonstration of compliance with the acknowledgement required under Section I, Paragraph 2. c) (a photograph of the installed sign will suffice); and, c) A statement of how each one of the conditions noted in Section I, Paragraph 1. g) have been met.
If the County approves the reimbursement request, the County will provide payment to the Grantee within thirty (30) days of receipt of the request for reimbursement. The County of Santa Clara Parks and Recreation Department must have received Grantee’s request for reimbursement within the Term of this Agreement, or any written extension thereof. Upon expiration of the Term of this Agreement, any remaining unexpended Grant funds will remain with the County. It is the Grantee’s responsibility to keep track of the expiration of the Term of this Agreement and to ensure that the Project is completed, and reimbursements submitted in accordance with the terms of the Agreement.
3. Project Records, County Audit, and Inspection.
Grantee is responsible for maintaining fiscal controls and fund accounting procedures that shall show the following:
a) The disposition of the proceeds of Grant funds provided to Grantee;
b) The total costs of the Project;
c) The amount and nature of that portion of the Project cost supplied by other sources; and,
d) Any other records and controls that will facilitate an effective audit.
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GRANT FUNDING AGREEMENT
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Grantee will maintain Project financial records for audit purposes for three (3) years after completion of the Project or until all claims are settled, whichever occurs last. All records and data shall be available to County upon reasonable notice within five (5) working days of a request by County. Grantee shall repay County with interest at the rate earned on County’s investments for any unauthorized activities disclosed by audit or inspection, including the cost of the audit, within thirty (30) days of demand by the County.
Grantee will maintain Project records related to maintenance and access for audit purposes for twenty (20) years after completion of the Project. All records and data shall be available to the County upon reasonable notice within five (5) working days of a request by the County.
Audits may be conducted at the discretion of the County. The audits may take two forms; a walk through inspection of the Project and informal review of the Project records by County staff, and/or a formal audit conducted by either County staff or a consultant. Grantee should be prepared for either or both types of audits. A walk through inspection may occur at the beginning of a Project, prior to approval of the final reimbursement request, or at periodic intervals during construction and the period of time during which the playground must remain open and accessible to the public. A formal audit may occur as deemed necessary by the County.
SECTION IV
INDEMNIFICATION, INSURANCE AND RELEASE
1. During the construction phase, the Grantee, at its sole cost and expense, shall provide the insurance set forth in the Attachment C, Insurance. As insurance requirements may differ from those in effect at time of grant application, Grantee shall comply with requirements in effect at time of execution of this Project Agreement.
2. Except to the extent of Claims (defined below) resulting from the sole active gross negligence or willful misconduct of County, Grantee warrants, represents and agrees to protect, defend (with counsel reasonably acceptable to County) and hold County and County’s agents, directors, officers, Board of Supervisors, employees, representatives, contractors, successors and assigns and each of their respective partners, members, directors, officers, employees, representatives, agents, contractors, heirs, successors and assigns (collectively, the “County Indemnitees”) harmless and indemnify the County Indemnitees from and against all liabilities, damages, demands, penalties, costs, claims, losses, judgments, charges and expenses (including reasonable attorneys' fees, costs of court and expenses necessary in the prosecution or defense of any litigation including the enforcement of this provision) (collectively, “Claims”) arising from or in any way related to, directly or indirectly, (i) Grantee’s or Grantee’s Representatives’ use of the Grant funds, (ii) the conduct of Grantee’s operations or business, (iii) from any activity, work or thing done, permitted or suffered by Grantee in or about Grantee’s property wherever located, (iv) Grantee’s failure to perform any covenant or obligation under this Agreement, and/or (v) the Project.
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GRANT FUNDING AGREEMENT
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3. Except to the extent of Claims resulting from the sole active gross negligence or willful misconduct of County, to the fullest extent permitted by law, Grantee agrees that neither Grantee nor any of the Grantee’s Indemnitees shall at any time or to any extent whatsoever be liable, responsible or in any way accountable for any loss, liability, injury, death or damage to persons or property which at any time may be suffered or sustained by Grantee or by any person(s) whomsoever who may at any time be using, occupying or visiting the Grantee’s property wherever located. Notwithstanding any provision to the contrary contained in this Agreement, at no time shall County be responsible or liable to Grantee or its representatives for any lost profits, lost economic opportunities, or any form of consequential damage as the result of any actual or alleged breach by County of its obligations under this Agreement.
SECTION V
TERM OF AGREEMENT
This Agreement is effective on the Effective Date as stated above and shall remain in effect for twenty (20) years following project completion. The Agreement shall then expire on an agreed upon date by the parties or as otherwise determined by County in its sole discretion. County reserves the right to cancel or terminate this Agreement at any time without any additional obligation or liability.
SECTION VI
GRANTEE AUTHORIZED SIGNATURES
Ed Shikada, City Manager has been authorized to execute this Agreement on behalf of the Grantee.
SECTION VII
NOTICES
Any notices provided pursuant to this Agreement shall be sent by regular mail to the respective parties addressed as follows:
COUNTY OF SANTA CLARA GRANTEE
Don Rocha, Director
Parks and Recreation Department
298 Garden Hill Drive
Los Gatos, CA 95032
Phone: (408) 355-2220
Ed Shikada
City Manager
250 Hamilton Ave, Palo Alto, CA 94301
650-329-2280
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GRANT FUNDING AGREEMENT
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SECTION VIII
MISCELLANEOUS
1. Entire Agreement . This Agreement, including its attachments as referenced herein, contains the entire agreement by and between the Parties respecting the matters herein set forth and supersedes all prior agreements between the Parties hereto respecting such matters, if any, there being no other oral or written promises, conditions, representations, understandings, warranties or terms of any kind as conditions or inducements to the execution hereof and none have been relied upon by either Party.
2. Headings . Section headings shall not be used in construing this Agreement.
3. No Waiver . Except as herein expressly provided, no waiver by a Party of any breach of this Agreement by the other Party shall be deemed to be a waiver of any other breach by such other Party (whether preceding or succeeding and whether or not of the same or similar nature), and no acceptance of payment or performance by a Party after any breach by the other Party shall be deemed to be a waiver of any breach of this Agreement or of any representation or warranty hereunder by such other Party whether or not the first party knows of such breach at the time it accepts such payment or performance.
4. Governing Law . This Agreement, and all the rights and duties of the Parties arising from or relating in any way to the subject matter of this Agreement contemplated by it, shall be governed by, construed and enforced in accordance with the laws of the State of California (excluding any conflict of laws provisions that would refer to and apply the substantive laws of another jurisdiction). Any suit or proceeding relating to this Agreement, including mediation or other alternative dispute resolution proceedings, shall be brought only in Santa Clara County, California. EACH OF THE PARTIES CONSENT TO THE EXCLUSIVE PERSONAL
JURISDICTION AND VENUE OF THE COURTS, STATE AND FEDERAL, LOCATED IN SANTA CLARA COUNTY, CALIFORNIA.
5. Written Modifications . No agreement, amendment, modification, understanding or waiver of or with respect to this Agreement or any term, provision, covenant or condition hereof, nor any approval or consent given under or with respect to this Agreement, shall be effective for any purpose unless agreed to in writing and signed by both Parties to this Agreement.
6. Successors and Assigns . The provisions of this Agreement shall be binding upon and inure to the benefit of both parties and their successors and assigns.
7. Construction . This Agreement shall not be construed more strongly against either party regardless of who is more responsible for its preparation.
8. Illegality or Unenforceability . If any provision of this Agreement, or the application of it to any person or circumstances, shall to any extent be invalid, void or unenforceable, the remainder of this Agreement, or the application of this provision to any person or circumstances other than those as to which it is invalid, void or unenforceable, shall not be affected, and each Attachment A - Lease Agreement
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GRANT FUNDING AGREEMENT
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provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law except where such illegal, invalid, void or unenforceable provision is material to the Agreement in which case this Agreement shall be void.
9. Conflict of Interest . Grantee represents, warrants and agrees that it shall comply, and require its employees, agents, representatives, contractors, consultants, sub-consultants and subcontractors to comply, with all applicable (i) requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code section 1090 et. seq., the California Political Reform Act (California Government Code section 87100 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et. seq.). Failure to do so constitutes a material breach of this Agreement and is grounds for immediate termination by County of this Agreement.
10. Funding Contingency. This Agreement is contingent upon the appropriation of sufficient funding by County for the obligations and responsibilities of County covered by this Agreement. If funding is reduced or deleted by the County for the obligations or responsibilities of County covered by this Agreement, then County may terminate this Agreement at its election without liability or obligation.
11. California Public Records Act . County is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Grantee’s proprietary information is contained in documents submitted to County, and Grantee claims that such information falls within one or more CPRA exemptions, then Grantee must clearly mark such information “CONFIDENTIAL AND PROPRIETARY,” and identify the specific lines containing the information. In the event of a request for such information, County will use reasonable efforts to provide notice to Grantee prior to such disclosure. If Grantee contends that any documents are exempt from the CPRA and wishes to prevent County disclosure, Grantee is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before County responds to the CPRA request. If Grantee fails to obtain such remedy, Grantee will have forever waived its right to dispute the disclosure and County will disclose, at its election, the requested information even if marked “CONFIDENTIAL AND PROPRIETARY”, in which case neither Grantee nor any third parties will have any right or claim against County for such disclosure. If County elects to not disclose the information or is precluded from disclosing the information because of a court order or other remedy obtained by Grantee or any Grantee representative, then Grantee represents, warrants and agrees that it will defend, indemnify and hold harmless the County for and against all claims, causes of action, liabilities, relief, injunctions, penalties, attorneys’ fees, court costs, costs of litigation including discovery, settlement, and other remedies obtained or sought by any third party claiming such information should have or are required to be disclosed.
12. Relationship of Parties . The Parties acknowledge and agree that nothing set forth in this Agreement shall be deemed or construed to render the Parties as joint venturers, partners, agents, a joint enterprise, employer-employee, lender-borrower or contractor. Grantee shall have no authority to employ any person as employee or agent on behalf of County for any purpose. Neither Grantee nor any person using or involved in or participating in any actions or Attachment A - Lease Agreement
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inactions relating to this Agreement shall be deemed an employee or agent of County, nor shall any such person or entity represent himself, herself or itself to others as an employee or agent of County.
13. No Third Party Rights . The Parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. This Agreement shall not be construed as nor deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action herein for any cause whatsoever.
14. Counterparts. This Agreement may be executed in several counterparts, and all of such counterparts so executed together shall be deemed to constitute one and the same agreement, and each such counterpart shall be deemed to be an original. Facsimile or electronic signatures shall have the same legal effect as original or manual signatures.
15. Survival . Those provisions which by their nature should survive termination, cancellation or expiration of this Agreement, shall so survive.
16. Equal Opportunity/Non-Discrimination. No party contracting with the County will discriminate against any subcontractor, employee, or applicant for employment, because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status. It is further the policy of the County that no party contracting with the County may discriminate in the provision of services under the contract because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status.
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17. Signatories. The undersigned signatories each represent and warrant that they are authorized to execute this Agreement for the party on whose behalf they are signing.
IN WITNESS WHEREOF , the parties have executed this Historical Heritage Project Agreement as of the Effective Date as provided above.
SIGNATORIES:
CITY OF PALO ALTO
__________________________ ____________________
ED SHIKADA
City Manager Date
APPROVED AS TO FORM
__________________________
Sandra Lee
City Attorney or designee
COUNTY OF SANTA CLARA
__________________________ ____________________
JEFFREY V. SMITH, M.D., J.D. Date
County Executive
APPROVED AS TO FORM & LEGALITY
__________________________
TONY LOPRESTI
Deputy County Counsel
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GRANT FUNDING AGREEMENT
for the City of Palo Alto for the Roth Building Clay Tile Roof Restoration Project Fiscal Year 2019 HISTORIC HERITAGE GRANT FUNDS
ATTACHMENT A
SCOPE OF WORK
GENERAL PROJECT DESCRIPTION
Restore and Repair the Original Tile Roof of the Historic Roth Building.
ITEMIZED SCOPE OF WORK BEING FUNDED BY GRANT
The Project Applicant shall:
WORK TO BE PERFORMED
Remove, repair and replace clay tiles. Replacement tiles, if needed, to be acquired from those salvaged from other Palo Alto-owned Birge Clark buildings or a compatible modern fabricator.
All work will be performed to meet the terms of the Historical Heritage Project Agreement, and the Historical Heritage Grant Program Application and Procedures, including any and all revisions thereto.
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GRANT FUNDING AGREEMENT
for the City of Palo Alto for the Roth Building Clay Tile Roof Restoration Project Fiscal Year 2019 HISTORIC HERITAGE GRANT FUNDS
ATTACHMENT B
ITEMIZED PROJECT BUDGET CORRESPONDING WITH ATTACHMENT A
WORK TO BE
PERFORMED
GRANTEE
CASH
CONTRIBUTION
GRANT TOTAL
Remove, repair and replace
clay roof tiles. $0 $102,992 $102,992
TOTAL PROJECT
AMOUNT $0 $102,992 $102,992
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GRANT FUNDING AGREEMENT
for the City of Palo Alto for the Roth Building Clay Tile Roof Restoration Project Fiscal Year 2019 HISTORIC HERITAGE GRANT FUNDS
ATTACHMENT C
CURRENT CERTIFICATE OF INSURANCE
The Project Applicant shall provide evidence of meeting the insurance requirements as shown in the County’s Insurance Exhibit attached.
The Project Applicant shall attach an insurance certificate to the Project Agreement when submitting their signed Agreement to the County for execution.
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INSURANCE REQUIREMENTS FOR
GRANT AGREEMENT
Indemnity
The Grantee shall indemnify, defend, and hold ha rmless the County of Santa Clara (hereinafter “County”), its officers, agents and employees from a ny claim, liability, loss, injury or damage arising out of, or in connection with, performance of this Agreement by Grantee and/or its agents, employees or sub-contractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of personnel empl oyed by the County. It is the intent of the parties to this Agreement to provide the broadest possible coverage for the County. The Grantee shall reimburse the County for all costs, attorneys' fees , expenses and liabilities incurred with respect to any litigation in which the Grantee con tests its obligation to indemnify, defend and/or hold harmless the County under this Agreement and does not prevail in that contest.
Insurance
Without limiting the Grantee's indemnification of the County, the Grantee shall provide and maintain at its own expense, during the term of this Agreement, or as may be further required herein, the following insurance coverages and provisions:
A. Evidence of Coverage
Prior to commencement of this Agreement, the Grantee shall provide a Certificate of Insurance certifying that coverage as required herein has been obtained. Individual endorsements executed by the insurance carrier shall accompany the certificate. In addition, a certified copy of the policy or policies shall be provided by the Grantee upon request.
This verification of coverage shall be sent to the requesting County department, unless otherwise directed. The Grantee shall not receive a Notice to Proceed with the work under the Agreement until it has obtained all insurance required and such insurance has been approved by the County. This approval of insurance shall neither relieve nor decrease the liability of the Grantee.
B. Qualifying Insurers
All coverages, except surety, shall be issued by companies which hold a current policy holder's alphabetic and financial size category rating of not less than A-V, according to the current Best's Key Rating Guide or a company of equal financial stability that is approved by the County's Insurance Manager.
C. Notice of Cancellation
All coverage as required herein shall not be canceled or changed so as to no longer meet the specified County insurance requirements without 30 days' prior written notice of such cancellation or change being delivered to the County of Santa Clara or their designated agent.
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D. Insurance Required
1. Commercial General Liability Insurance - for bodily injury (including death) and property damage which provides limits as follows:
a. Each occurrence - $1,000,000
b. General aggregate - $1,000,000
c. Products/Completed Operations aggregate - $1,000,000
d. Personal Injury - $1,000,000
2. General liability coverage shall include:
a. Premises and Operations
b. Produc ts/Completed
c. Personal Injury liability
d. Severability of interest
3. General liability coverage shall include the following endorsement, a copy of which shall be provided to the County:
Additional Insured Endorsement, which shall read:
“County of Santa Clara, and members of the Board of Supervisors of the County of Santa Clara, and the officers, agents, and employees of the County of Santa Clara, individually and collectively, as additional insureds.”
Insurance afforded by the additional insured endorsement shall apply as primary insurance, and other insurance maintained by the County of Santa Clara, its officers, agents, and employees shall be excess only and not contributing with insurance provided under this policy. Public Entities may also be added to the additional insured endorsement as applicable and the Grantee shall be notified by the contracting department of these requirements.
4. Fidelity Bond
Before receiving any reimbursement under this Agreement, Grantee will furnish County with evidence that all officials, employees, and agents handling or having access to funds received or disbursed under this Agreement, or authorized to sign or countersign checks, are covered by a BLANKET FIDELITY BOND in an amount Attachment A - Lease Agreement
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of AT LEAST fifteen percent (15%) of the maximum financial obligation of the County cited herein. If such bond is canceled or reduced, Grantee will notify County immediately, and County may withhold further payment to Grantee until proper coverage has been obtained. Failure to give such notice may be cause for termination of this Agreement, at the option of County.
E. Special Provisions
The following provisions shall apply to this Agreement:
1. The foregoing requirements as to the types and limits of insurance coverage to be maintained by the Grantee and any approval of said insurance by the County or its insurance consultant(s) are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Grantee pursuant to this Agreement, including but not limited to the provisions concerning indemnification.
2. The County acknowledges that some insurance requirements contained in this Agreement may be fulfilled by self-insurance on the part of the Grantee. However, this shall not in any way limit liabilitie s assumed by the Grantee under this Agreement. Any self-insurance shall be approved in writing by the County upon satisfactory evidence of financial capacity. Grantees obligation hereunder may be satisfied in whole or in part by adequately funded self-insurance programs or self- insurance retentions.
3. Should any of the work under this Agreement be sublet, the Grantee shall require each of its subcontractors of any tier to carry the aforementi oned coverages, or Grantee may insure subcontractors under its own policies.
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ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$The ACORD name and logo are registered marks of ACORD
10/3/2019
(858) 677-9409 (603) 875-1213
XXXXXX
Palo Alto History Museum
P O Box 676
Palo Alto, CA 94302
A 1,000,000
X 2019-22041 10/10/2019 10/10/2020 500,000
20,000
1,000,000
2,000,000
2,000,000
LIQUOR 1,000,000
1,000,000
A
2019-22041 10/10/2019 10/10/2020
A Directors & Officers 2019-22041-DO 10/10/2019 Occur 1M/ Agg 2,000,000 County of Santa Clara, and members of the Board of Supervisors of the County of Santa Clara, and the officers, agents, and employees of the County of Santa Clara, individually and collectively, are named Additional insured as respects to General Liability so long as a written contract or agreement to such exists with the named insured prior to a loss, per attached endorsement CG 20 26 04 13.
County of Santa Clara
Attn: Santa Clara County Clerk
70 W. Hedding
San Jose, CA 95110
PALOALT-01 ABIGAILTARVER
NFP Property & Casualty Services, Inc.
160 West Santa Clara Street
Suite 575
San Jose, CA 95113
Tami O'Neill
[email protected]
Nonprofts' Insurance Alliance of California Inc.
10/10/2020
X
X
X
XX
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POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – DESIGNATED
PERSON OR ORGANIZATION
CG 20 26 04 13
2019-22041
Named Insured: Palo Alto History Museum
Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization.
Name Of Additional Insured Person(s) Or Organization(s):
SCHEDULE
COMMERCIAL GENERAL LIABILITY COVERAGE PART
This endorsement modifies insurance provided under the following:
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by your acts or
omissions or the acts or omissions of those acting
on your behalf:
1. In the performance of your ongoing operations;
or
2. In connection with your premises owned by or
rented to you.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
A. B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
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HISTORIC GRANT PROGRAM FUNDING AGREEMENT
BY AND BETWEEN
THE CITY OF PALO ALTO AND THE COUNTY OF SANTA CLARA
This Funding Agreement (“Agreement”) is made and entered into by and between the County of Santa Clara, a political subdivision of the State of California (hereinafter referred to as the “County”) and the City of Palo Alto, a municipal corporation (hereinafter referred to as “Grantee”). County and Grantee are each a “Party” and collectively the “Parties” to this Agreement.
RECITALS
WHEREAS, Grantee signed and submitted a Historic Grant Program application (“Application”) to the County requesting grant funding for Restoration of the Original Clay Tile Roof of the Historic Roth Building (“Project”), which is incorporated herein and made a part of this Agreement by this reference (Exhibit B).
County materially relies upon the statements and documentation submitted by Grantee in said Application in its entirety and based upon this material reliance County is willing to enter into this Agreement with Grantee;
WHEREAS, Grantee represents and warrants to County that Grantee, by itself and through its contractors and consultants, has experience, expertise, financial capability and ability to complete the Project contemplated herein and to fully perform all obligations and responsibilities under this Agreement to completion;
WHEREAS, the Board of Supervisors, wishes to assist Grantee in completing the Project which serves as a capital improvement to the Historic Roth Building, home to the Palo Alto History Museum on a continuous uninterrupted basis for at least twenty (20) years (collectively, the “Public Purpose”);
WHEREAS, the Board of Supervisors has approved the award of Grant Funds (as defined herein below) to Grantee provided Grantee complies with all terms and conditions of this Agreement and has found that the Project will serve a public purpose of general County interest as a capital improvement to the Historic Roth Building, home to the Palo Alto History Museum; and,
WHEREAS, the award of the Grant Funds is contingent upon Grantee complying with all terms and conditions of this Agreement, which includes Grantee satisfying all of the Grant Scope/Cost Estimate Form representations contained in Appendix D (as amended) of Grantee’s Application, which is included within Exhibit B herein below.
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Historic Grant Agreement (Program One-Round 1) CAPITAL
By and between the City of Palo Alto and the County of Santa Clara for the ‘Restoration of the Original Clay Tile Roof of the Historic Roth Building’ Project
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledge, County and Grantee agree to the foregoing and as follows:
1. All Recitals contained herein above are incorporated into and made a part of this Agreement as terms and conditions.
2. Grantee may utilize the Grant Funds specified in Section 4 of this Agreement to complete the Project within three years from the Effective Date of this Agreement and shall return any unspent funds at the end of this three-year period to County.
3. Grantee warrants and represents that it shall expend all Grant Funds in accordance with the terms of this Agreement and the Historic Grant Program Procedural Guide (“Guide”) (Exhibit A) attached and incorporated herein by this reference. In the event that there are any inconsistencies between the Agreement and the Guide, the provisions of this Agreement shall control.
4. Grantee shall acknowledge County’s contribution to the Project in accordance with the requirements of the Guide; the acknowledgement shall first be reviewed and approved by County before it is installed or displayed.
SECTION 1. PUBLIC PURPOSES
If applicable, Grantee represents and warrants that it will use best efforts to secure all the requisite rights and entitlements from public agencies, local government, and the property owner (if any) to carry out the Project. Grantee further represents and warrants that it will ensure that at all times applicable to the Project, it will be open and available to the public on an equal basis, and accessible by all members of the public.
SECTION 2. GRANTEE RESPONSIBILITIES
County funding is subject to the following conditions, as applicable to the Project:
(1) Responsibilities of Grantee. Grantee shall ensure that the Project is completed and operated in compliance with all requirements of the Guide. The Project shall be fully completed and operational within three years from the date of execution of this Agreement. Grantee shall act promptly and without delay with respect to such matters in relation to the Project in accordance with the following (as applicable to the Project):
a. Comply with all laws and Guide requirements, including but not limited to all environmental, health, and safety laws and all provisions of the California Public Contracts Code and Labor Code.
b. Comply with best industry practices and manufacturer design and construction specifications.
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Historic Grant Agreement (Program One-Round 1) CAPITAL
By and between the City of Palo Alto and the County of Santa Clara for the ‘Restoration of the Original Clay Tile Roof of the Historic Roth Building’ Project
c. Prepare plans and specifications and construction of the Project using qualified persons with the requisite skills and expertise to complete the Project. d. Prepare all environmental documents required for completion of the Project pursuant to the California Environmental Quality Act, National Environmental Policy Act, and any rules and/or regulations promulgated thereunder, where applicable. No funds will be dispersed until these environmental requirements have been fully met.
e. Secure all approvals, permits, and certifications by government agencies required for completion of the Project
f. Secure performance and payment bonds in 100% of the amount of any construction contract to assure satisfactory completion of the Project, and the payment of laborers and suppliers of material.
g. Each year, during completion of the Project, Grantee shall cause a report to be made to the County Board of Supervisors showing progress made towards completion of the Project.
(2) Capital Contributions by Parties to Agreement
a. Grantee shall ensure that any funds in excess of the Grant Funds needed to complete the Project are secured by Grantee and not by County.
b. No Grant Funds may be used for office space, salary, or administrative expenses incidental to the Project.
(3) Budget Contingency. Performance and/or payment by County pursuant to this Agreement is contingent upon the appropriation of sufficient funds by County for the work covered by this Agreement. If funding is reduced or eliminated by County for the work covered by this Agreement, the County may, at its option and without penalty or liability, terminate this Agreement or offer an amendment to this Agreement indicating the reduced amount. County is under no obligation to fund the Project.
SECTION 3. OPERATION AND MAINTENANCE
Upon completion of Project, Grantee warrants, represents, and agrees that it, or its authorized representatives, will operate, manage, and maintain the Project for a period of at least twenty (20) consecutive years from the effective date of this Agreement, for Public purposes, open to the public and for the benefit of the general public. Ongoing operation, management, and maintenance is solely the responsibility of the Grantee acting by itself or through its authorized representatives.
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Historic Grant Agreement (Program One-Round 1) CAPITAL
By and between the City of Palo Alto and the County of Santa Clara for the ‘Restoration of the Original Clay Tile Roof of the Historic Roth Building’ Project
SECTION 4. COMPENSATION
(1) County shall provide Grantee Two Hundred Thousand Dollars ($200,000) (“Grant Funds”) only in accordance with the reimbursement provisions of the Guide. Grantee shall thoroughly review and develop an understanding of the obligations set out in the Guide, including but not limited to the “Reimbursements” and “Final Reimbursement” sections.
The Compensation in this Agreement shall be subject to the Budget Contingency in Section 2, paragraph 3.
(2) If the amount of compensation in Section 4.1 of this Agreement varies from the Project budget identified in Appendix D of the Application, then a revised grant scope and cost estimate form shall be attached hereto as “Amended Appendix D” and “Amended Appendix E” to Exhibit B. Amended Appendix D shall set forth the grant scope and cost estimate based on the Grant Funds awarded. Amended Appendix D and Amended Appendix E shall replace Appendix D and Appendix E to Exhibit B.
(3) Any Grant Funds not expended pursuant to the terms and conditions of this Agreement shall be returned to County immediately. In addition, if, for whatever reason, the Grantee is unable to ensure the completion of the Project or is unable to ensure that the Project is carried out, operated, managed, or maintained for the time period specified in this Agreement, Grantee shall immediately refund to the County all the Grant Funds, even if some or all of such Grant Funds have already been expended for the Project.
(4) At the sole discretion of the County, advance funding may be provided in accordance with the terms of the Guide.
SECTION 5. RECORDS RETENTION AND AUDIT
(1) Grantee shall maintain Project records for audit purposes for three (3) years after completion of the Project or until all claims are settled, whichever occurs last. All records and data shall be available to County upon reasonable notice within five (5) working days of a request by County. Grantee shall repay County with interest at the rate earned on County investments for any unauthorized activities disclosed by audit or inspection, including the cost of the audit, within thirty (30) calendar days of demand by County.
(2) Audits may be conducted at the discretion of the Santa Clara County Parks and Recreation Department (“Department”). The audits may take two forms; a walk-through inspection of the Project premises, if any, and informal review of the Project records by Department staff, and/or a formal financial audit conducted by either County staff or a consultant. Grantee shall be prepared for either or both types of audits. A walk-through inspection may occur at the beginning of a Project, prior to approval of the final reimbursement request, or at periodic intervals throughout the Project. A formal financial audit may occur as deemed necessary by the Department.
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Historic Grant Agreement (Program One-Round 1) CAPITAL
By and between the City of Palo Alto and the County of Santa Clara for the ‘Restoration of the Original Clay Tile Roof of the Historic Roth Building’ Project
SECTION 6. INDEMNIFICATION.
Grantee covenants, warrants, represents, and agrees that it shall indemnify, defend, save, and hold harmless the County and all of its employees, officers, directors, attorneys, agents, contractors, successors, and assigns in accordance with the indemnification provision of Exhibit C, which is incorporated herein and made a part of this Agreement by this reference.
SECTION 7. TERM OF AGREEMENT
This Agreement is effective as of the date of its full execution and shall terminate three (3) years following date of full execution, unless otherwise terminated earlier pursuant to the terms of this Agreement.
SECTION 8. NOTICES
Any notices provided herein shall be deemed received when mailed or delivered to the respective parties addressed as follows:
County of Santa Clara City of Palo Alto
Director
County of Santa Clara Parks and
Recreation Department
298 Garden Hill Drive
Los Gatos, CA 95032
Phone: (408) 355-2220
Ed Shikada
City Manager
City of Palo Alto
250 Hamilton
Palo Alto, CA 94301
Phone: (650) 329-2634
SECTION 9. MISCELLANEOUS
(1) Entire Agreement. This document represents the entire agreement between the parties in relation to the subject matter contained herein. All prior negotiations and written and/or oral agreements between the Parties with respect to the subject matter of the Agreement are merged into this Agreement.
(2) Amendments. This Agreement may only be amended by a written instrument signed by authorized representatives of both parties.
(3) Conflict of Interest. Grantee shall comply, and require its contractors, employees, agents, representatives, subcontractors and consultants to comply, with all applicable (i) requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code section 1090 et. seq., the California Political Reform Act (California Government Code section 87100 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et. seq.). Failure to do so constitutes a material breach of this Agreement and is grounds for immediate termination of this Agreement by the County.
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Historic Grant Agreement (Program One-Round 1) CAPITAL
By and between the City of Palo Alto and the County of Santa Clara for the ‘Restoration of the Original Clay Tile Roof of the Historic Roth Building’ Project
a. In accepting this Agreement, Grantee covenants, warrants, represents, and agrees that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Grantee further covenants that, in the performance of this Agreement, it will not employ any contractor, consultant or person having such an interest. Grantee, including but not limited to Grantee’s employees, contractors, subcontractors and consultants, may be subject to the disclosure and disqualification provisions of the California Political Reform Act of 1974 (the “Act”), that (1) requires such persons to disclose economic interests that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interests.
b. If the disclosure provisions of the Political Reform Act are applicable to any individual providing service under this Agreement, Grantee shall ensure that all such individuals identified pursuant to this section understand that they are subject to the Act and shall conform to all requirements of the Act and other applicable laws and regulations including, as required, filing of Statements of Economic Interests within 30 days of commencing any work pursuant to this Agreement, annually by April 1, and within 30 days of their termination or cessation of work pursuant to this Agreement.
(4) Governing Law, Venue. This Agreement, and all the rights and duties of the parties arising from or relating in any way to the subject matter of this Agreement or the transaction(s) contemplated by it, shall be governed by, construed, and enforced in accordance with the law of the State of California (excluding any conflict of laws provisions that would refer to and apply the substantive laws of another jurisdiction). Any suit or proceeding relating to this Agreement, including arbitration proceedings, shall be brought only in Santa Clara County, California. EACH OF THE PARTIES CONSENT TO THE
EXCLUSIVE PERSONAL JURISDICTION AND VENUE OF THE COURTS, STATE AND FEDERAL, LOCATED IN SANTA CLARA COUNTY, CALIFORNIA.
(5) Assignment. No assignment of this Agreement or of any of the rights or obligations hereunder shall be valid without the prior written consent of the County.
(6) Waiver. No delay or omission by either Party hereto to exercise any right occurring upon any noncompliance or default by the other Party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof. A waiver by either of the Parties hereto of any of the covenants, conditions, or agreements to be performed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement herein contained.
(7) Non-Discrimination. Grantee represents, warrants, and agrees that it and its contractors, consultants, and representatives shall comply with all applicable Federal, State, and local laws and regulations including Santa Clara County’s policies concerning nondiscrimination and equal opportunity in contracting. Such laws include but are not limited to the following: Title VII of the Civil Rights Act of 1964 as amended; Americans with
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Historic Grant Agreement (Program One-Round 1) CAPITAL
By and between the City of Palo Alto and the County of Santa Clara for the ‘Restoration of the Original Clay Tile Roof of the Historic Roth Building’ Project