DECEMBER 2, 2024 www.cityofpaloalto.org/CubberleyProject CUBBERLEY ITEMS:
-Ballot Measure Workplan
-Concordia Contract
-Letter of Intent - Friends of
Recreation Wellness Center
2 • City to purchase 7 acres for $65.5 million
• Concept plans for a community center and the District’s planned use of sale proceeds for improvements to Palo Alto schools to be completed by 2026 • Execute a 5-year lease:
• Rent of $2.0 million/year to $2.5 million/year depending on the District’s use of its property at the site
• City responsible for maintenance for both leased and common areas • District to credit City $1 million in rent for past maintenance costs • Sale contingent on voter approval of a bond measure in November 2026 MEMORANDUM OF UNDERSTANDING – KEY TERMS
3 PROPOSED PURCHASE AREA (ORANGE)
4 PATH TO NOVEMBER 2026
Define the
ballot
measure
Develop
operating
and naming
plans
Develop
future
financial
plan
Master
Planning
Infrastructure
Evaluation
Define the
Ballot
Measure
COMMUNITY & STAKEHOLDER ENGAGEMENT
Develop
Operating
Plan
Develop
Future
Financial
Plan
5 KEY MILESTONES & ONGOING WORK (PROPOSED)
KEY MILESTONES ONGOING WORK
Concept Plan (December 2024 – March 2026)
• Approval of contracts with Concordia and Rincon
• Approval of Letter of Intent with Friends of the Palo Alto Recreation Wellness Center
• Final Plan and CEQA adopted by Council
• Review 2019 Concept Plan and identify gaps
• Conduct Community Outreach
• Develop concepts plans – programming and site design
• Establish a facility naming plan
Fiscal and Site Analysis (March 2025 – March 2026)
• Award contracts for bond advisor
• Council direction on operating and financial models
• Develop options for a future operating model
• Develop a future financial model for operations
• Evaluate infrastructure systems
Polling and Stakeholder Outreach (April 2025 – May 2026) • Award contracts for polling and stakeholder engagement • Approval of polling methodology and outreach plan
• Develop polling and outreach methodology and outreach plan
• Conduct polling and stakeholder outreach
Ballot Measure (June – August 2026)
• Council approval of ballot measure and language
• Submit ballot materials to County Registrar of Voters • Develop informative communication materials
6 • Authorize the City Manager to execute a contract
with Concordia
• Amount not to exceed $631,966
• Two-year term
• Resumes master planning effort for the Cubberley site • Builds upon the Concept Plan completed by Concordia
in 2019
• Community Outreach
• Reaffirm programming preferences
• Site layout and design
• Develop concept plans and finalize a master plan
CONCORDIA CONTRACT
7 LETTER OF INTENT
• Friends of the Palo Alto Recreation Wellness Center
• Organized to raise funds for and build a new Recreation Wellness Center
• Key terms of the LOI
• Develop a flexible and adaptable facility for indoor
recreation and wellness programs accessible to all.
• Friends:
• Raise funds for construction
• Develop architectural plans
• City:
• Provide land at Cubberley
• Provide Friends with contracting authority
• City and Friends to mutually develop:
• A location at the Cubberley site
• Fundraising goals
• Construction and program budget
• Staffing and operating plans
8 1. Authorize the City Manager to execute a contract with Concordia, LLC for development of a revised master plan for the Cubberley site for a two-year term and a not to exceed amount of $632,966 ($585,860 for basic services, and $46,106 for additional services),
2. Amend the Fiscal year 2025 Budget Appropriation as stated in the staff report,
3. Approve a Letter of Intent with the Friends of the Palo Alto Recreation Wellness Center for the purpose of fundraising for a recreation wellness center at the Cubberley site, and
4. Approve the workplan for pursuit of a November 2026 local ballot measure to fund the purchase of seven acres of land and development of a new community recreation and resource center at the Cubberley site.
STAFF RECOMMENDATION
KRISTEN O’KANE
Community Services Director
Kristen.O’[email protected]
650-463-4908
PROJECT WEBSITE: www.cityofpaloalto.org/CubberleyProject