Palo Alto City Council
December 16, 2024

Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

A. Scope of Service
Root Policy ResearchϠϙIIJèϟϙϼЊ
ĺIJťŘÍèťĺŘЋϽϙŜēÍīīϙŕôŘċĺŘıϙÍīīϙťÍŜħŜϙĖîôIJťĖƱôîϙĺIJϙ“Íæīôϙ͐ϙċĺŘ the Cities of Cupertino, Gilroy, Milpitas, Mountain View, Palo Alto, Santa Clara, Sunnyvale, and the Santa

īÍŘÍϙ˜ŘæÍIJϙ
ĺŪIJťƅϠϙſēĖèēϙĖŜϙèĺıŕĺŜôîϙĺċϙťēôϙ
ĖťĖôŜϙĺċϙ
ÍıŕæôīīϠϙ[ĺŜϙ
īťĺŜϠϙ[ĺŜϙ
īťĺŜ FĖīīŜϠϙ[ĺŜϙ
Gatos, Monte Sereno, Morgan Hill, Saratoga, and the Unincorporated Area (collectively, “Participating Jurisdictions, ” and each a “Participating Jurisdiction”). Table 1 task deliverables related to the 2025-2030 Consolidated Plan (“Consolidated Plan”) and Year-1 Action Plan are described in the sections below.

ĺIJťŘÍèťĺŘϙŜēÍīīϙŕôŘċĺŘıϙÍīīϙťÍŜħŜϙŕŪŘŜŪÍIJťϙťĺϙťēôϙťĖıôϙċŘÍıôϼŜϽϙŜŕôèĖƱôîϙĖIJϙťēôϙЊ"ôīĖŽôŘÍæīôŜϠ aĖīôŜťĺIJôŜϙÍIJîϙ“ĖıôīĖIJôϙċĺŘϙ„ôŘċĺŘıÍIJèôЋϙŜôèťĖĺIJϟϙIIJϙŕôŘċĺŘıĖIJČϙÍīīϙťÍŜħŜϠϙ ĺIJťŘÍèťĺŘϙŜēÍīī
èĺīīÍæĺŘÍťôϙſĖťēϙťēôϙ„ÍŘťĖèĖŕÍťĖIJČ Jurisdictions, and the Participating Jurisdictions’ ŜŪæ-committee (“Working Group” made up of at least one individual from each Participating Jurisdiction).

Contractor ŜēÍīīϙôIJèĺŪŘÍČôϙŘĺæŪŜťϙèĺııŪIJĖťƅϙôIJČÍČôıôIJťϠϙôŜťÍæīĖŜēϙÍϙŪIJĖƱôîϙŽĖŜĖĺIJϙċĺŘϙŘôČĖĺIJÍīϙ activities, and ensure that the Consolidated Plan complements and is consistent with the Housing (īôıôIJťϙſĺŘħϙîĺIJôϙæƅϙôÍèēϙĺċϙťēôϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜ. Contractor shall ensure that the

ĺIJŜĺīĖîÍťôîϙ„īÍIJϙèĺıŕīĖôŜϙſĖťēϙ˜IJĖťôîϙ‹ťÍťôŜϙ"ôŕÍŘťıôIJťϙĺċϙFĺŪŜĖIJČϙÍIJî ˜ŘæÍIJϙ"ôŽôīĺŕıôIJťϙ ϼЊF˜"ЋϽϙrequirements.

Task 1 – Project Initiation, Community Engagement, and Project Coordination

ĺIJťŘÍèťĺŘϙŜēÍīīϙŕÍŘťĖèĖŕÍťôϙĖIJϙŕŘĺĤôèťϙĖIJĖťĖÍťĖĺIJϯħĖèħĺƯϙıôôťĖIJČŜϙťĺϙĖIJťŘĺîŪèôϙÍIJîϙĖîôIJťĖċƅ ıôıæôŘŜϙĺċϙ
ĺIJťŘÍèťĺŘЍŜϙťôÍıϙſĖťēϙſēĺıϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙſĖīīϙſĺŘħϙťēŘĺŪČēĺŪťϙťēô

ĺIJŜĺīĖîÍťôîϙ„īÍIJϙŕŘĺèôŜŜϟϙ“ēŘĺŪČēϙŕŘĺĤôèťϙĖIJĖťĖÍťĖĺIJϯħĖèħĺƯϠϙ ĺIJťŘÍèťĺŘϙŜēÍīīϙŘôŽĖôſϙťēô
contract, work plan, and timeline; discuss the process for community engagement activities; and ŘôŽĖôſϙēĺſϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙſĖīīϙèĺIJťŘĖæŪťôϙťĺϙťēôϙ ĺIJŜĺīĖîÍťôîϙ„īÍIJϟ
"ŪŘĖIJČϙťēôϙŕŘĺĤôèťϙĖIJĖťĖÍťĖĺIJϙŕēÍŜôϠϙ
ĺIJťŘÍèťĺŘϙŜēÍīīϙÍīŜĺϙîôŽôīĺŕϙÍϙèĺııŪIJĖťƅϙĺŪťŘôÍèēϙÍIJî
engagement strategy to encourage citizen and community participation and consultation ťēŘĺŪČēĺŪťϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙÍIJîϙŜŪæıĖťϙťēĖŜϙŜťŘÍťôČƅϙťĺϙťēôϙ®ĺŘħĖIJČϙ@ŘĺŪŕϙċĺŘϙÍŕŕŘĺŽÍī at least two weeks prior to holding community forums. Contractor’s community outreach and engagement strategy shall include planning and conducting community meetings, incorporating ŜĺèĖÍīϙıôîĖÍϙťĺϙċÍèĖīĖťÍťôϙıôôťĖIJČϙIJĺťĖƱèÍťĖĺIJŜϠϙŕŘĺŽĖîĖIJČϙıÍŘħôťĖIJČϙƲƅôŘϙċĺŘϙŜĺèĖÍīϙıôîĖÍϙŜĖťôŜϠ ÍIJîϙîĖŜťŘĖæŪťĖIJČϙÍīīϙIJôèôŜŜÍŘƅϙıôôťĖIJČϙıÍťôŘĖÍīŜϟϙ
ĺIJťŘÍèťĺŘЍŜϙèĺııŪIJĖťƅϙĺŪťŘôÍèēϙÍIJî
ôIJČÍČôıôIJťϙŜťŘÍťôČƅϙŜēÍīīϙĖIJèīŪîôϙĖIJϙŕôŘŜĺIJϙıôôťĖIJČŜϙÍIJîϙŜĺèĖÍīϙıôîĖÍϙÍIJîϙæŪĖīîϙĺIJϙ„ÍŘťĖèĖŕÍťĖIJČ VŪŘĖŜîĖèťĖĺIJŜЍϙ
ĖťĖƏôIJϯ
ĺııŪIJĖťƅϙ„ÍŘťĖèĖŕÍťĖĺIJϙ„īÍIJŜϙťĺϙôIJèĺŪŘÍČôϙŘĺæŪŜťϙèĺııŪIJĖťƅ ŕÍŘťĖèĖŕÍťĖĺIJϟϙ
ĺIJťŘÍèťĺŘЍŜϙèĺııŪIJĖťƅϙôIJČÍČôıôIJťϙôŽôIJťŜϙŜēÍīīϙæôϙŕīÍIJIJôîϙŜĺϙťēÍťϙťēôƅϙÍŘô ÍèèôŜŜĖæīôϙťĺϙîĖŜÍæīôîϙŕôŘŜĺIJŜϙÍIJîϙÍèèĺııĺîÍťôϙÍîîĖťĖĺIJÍīϙťĖıôϙċĺŘϙ[ĖıĖťôîϙ(IJČīĖŜēϙŕŘĺƱèĖôIJť persons. Contractor shall plan and facilitate the following outreach and community engagement activities for Participating Jurisdictions, which shalīϙæôϙŜŕôèĖƱôîϙĖIJϙťēôĖŘϙèĺııŪIJĖťƅϙĺŪťŘôÍèēϙÍIJî ôIJČÍČôıôIJťϙŜťŘÍťôČƅϙÍIJîϙÍŕŕŘĺŽôîϙæƅϙťēôϙ®ĺŘħĖIJČϙ@ŘĺŪŕϠϙťĺϙĺæťÍĖIJϙĖIJŕŪťϙċŘĺıϙÍϙèŘĺŜŜ-section of the community:

A. Stakeholder Consultation Meetings and Focus Groups. ‹ĖƄϙϼ͕ϽϙťĺϙťôIJϙϼ͐͏ϽϙŕŪæīĖèϙ outreach meetings that ÍŘôϙĺŕôIJϙťĺϙÍīīϙèĺııŪIJĖťƅϙŜťÍħôēĺīîôŘŜϟϙ“ēôŜôϙıôôťĖIJČŜϙŜēÍīīϙ consist of approximately ͑͏ϙŪIJĖŗŪôϙŜťÍħôēĺīîôŘŜϙŕôŘϙıôôťĖIJČϟϙ“ēôϙ„ÍŘťĖèĖŕÍťĖIJČϙ Jurisdictions may decide to hold location-æÍŜôîϙıôôťĖIJČŜϠϙĺŘϙÍīťôŘIJÍťôīƅϠϙťĺϙēĺīîϙıôôťĖIJČŜϙ æÍŜôîϙĺIJ ŜŕôèĖƱèϙŜôŘŽĖèôϙIJôôîŜϟ Stakeholder may include: community-æÍŜôîϙ





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

organizations, social service agencies, faith-æÍŜôî organizations, local fair housing ĺŘČÍIJĖƏÍťĖĺIJŜϠϙôıŕīĺƅıôIJťϙÍČôIJèĖôŜϠϙĤĺæ-training organizations, youth and senior ĺŘČÍIJĖƏÍťĖĺIJŜϠϙ
"
ϙÍîŽĺèÍèƅϙČŘĺŪŕŜϠϙîĺıôŜťĖèϙŽĖĺīôIJèô shelters and service ĺŘČÍIJĖƏÍťĖĺIJŜϠϙ
I"SϯFI«ϙēôÍīťēϙŕŘĺŽĖîôŘŜϠϙŕŪæīĖèϯŕŘĖŽÍťôϙēĺŪŜĖIJČ ŕŘĺŽĖîôŘŜϠϙÍƯĺŘîÍæīôϙ ēĺŪŜĖIJČϙÍîŽĺèÍťôŜϠϙÍƯĺŘîÍæīôϙēĺŪŜĖIJČϙîôŽôīĺŕôŘŜϠϙŘôÍīϙôŜťÍťô agents, Santa Clara County Housing Authority Resident Advisory Boards, homeless ÍîŽĺèÍťôŜϠϙŜèēĺĺīϙîĖŜťŘĖèťŜϠϙīÍæĺŘϙ unionsϠϙa“
ϯ

@ϠϙīĺèÍīϙÍIJîϙŘôČĖĺIJÍīϙťŘÍIJŜĖťϙÍČôIJèĖôŜϠ tenant organizations, landlord organizations, philanthropic organizations, and local community development and æŪĖīîĖIJČϯŕŪæīĖèϙſĺŘħŜϙîôŕÍŘťıôIJťŜϟ Contractor will develop a Stakeholder Survey to gather maximized data from these meetings.

B. Regional Community Engagement Virtual Public Workshopsϟϙ“wo (2) community engagement ŕŪæīĖèϙıôôťĖIJČŜϙťēÍťϙÍŘôϙŘôČĖĺIJÍīϙŕŪæīĖèϙċĺŘŪıŜϙťēÍťϙŜēÍīīϙæôϙēôīîϙonline. “ēôŜôϙıôôťĖIJČŜϙŜēÍīīϙĖIJèīŪîôϙÍϙdrop-in format with interactive engagement æŘôÍħĺŪťϙ rooms ťēÍťϙèŘôÍťôϙĺŕŕĺŘťŪIJĖťĖôŜϙċĺŘϙèĺııŪIJĖťƅϙıôıæôŘŜϙťĺϙŜēÍŘôϙŕôŘŜĺIJÍīϙŜťĺŘĖôŜϢϙ ŜŪČČôŜťϙĖîôÍŜϙċĺŘϙŜťŘôIJČťēôIJĖIJČϙIJôĖČēæĺŘēĺĺîŜϙÍIJîϙŕŘĖĺŘĖťĖƏôϙèĺııŪIJĖťƅϙIJôôîŜϢϙÍIJîϙ review Consolidated Plan data and maps. Meetings will have access in three languages, (IJČīĖŜēϙÍIJîϙ‹ŕÍIJĖŜēϠϙŕīŪŜϙÍIJϙÍîîĖťĖĺIJÍīϙīÍIJČŪÍČôϙèēĺŜôIJϙæƅϙŕÍŘťĖèĖŕÍťĖIJČϙĤŪŘĖŜîĖèťĖĺIJŜϟϙ

C. Pop-up Events or Community Focused Meetings. Four (4) to six (6) èĺııŪIJĖťƅϙıôıæôŘϙ engagement eventsϠϙîôèĖîôîϙĺIJϙæƅϙťēôϙjurisdictions, located at farmer’s markets, free community fairs, regular community meetings, or other community activities with ŜĖČIJĖƱèÍIJťϙċĺĺťϙťŘÍƯĖèϙîôŜĖČIJôîϙťĺϙĺƯôŘϙĺŕŕĺŘťŪIJĖťĖôŜϙċĺŘϙŕôĺŕīôϙťĺϙƱīī-out the resident ŜŪŘŽôƅϠϙŜēÍŘôϙēĺŪŜĖIJČϙŜťĺŘĖôŜϠϙŘôŜŕĺIJîϙťĺϙıÍŕŜϙÍIJîϙîÍťÍϠϙÍIJîϯĺŘϙîĖŜèŪŜŜϙIJôĖČēæĺŘēĺĺîϙ housing issues. Participating Jurisdictions may opt for a pop-up event or if a Participating Jurisdiction conducts their own pop-up events Contractor shall email an electronic version of the focus group materials (e.g., maps, discussion guide, and survey) to Working Group for copying and displaying at events. Jurisdictions currently requesting “pop-up” events are the County of Santa Clara, Gilroy, Mountain View, and Sunnyvale.

D. Community Engagement Survey. "ôŽôīĺŕϙÍIJîϙÍîıĖIJĖŜťôŘϙÍIJϙĺIJīĖIJôϙŜŪŘŽôƅϙÍIJîϙŕÍŕôŘϙ survey in English and professionally translated into two (2ϽϙĺťēôŘϙīÍIJČŪÍČôŜϙťĺϙæôϙŜôīôèťôîϙ æƅϙťēôϙ®ĺŘħĖIJČϙ@ŘĺŪŕϙťĺϙĖîôIJťĖċƅϙÍIJîϙŕŘĖĺŘĖťĖƏôϙŘôČĖĺIJÍīϙIJôôîŜϟϙ ĺIJťŘÍèťĺŘϙŜēÍīīϙēôīŕϙČŪĖîôϙ
ÍIJîϙîĖŘôèťϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙĖIJϙıÍħĖIJČϙÍIJϙôƯĺŘťϙťĺϙŘôÍèēϙťēôϙťÍŘČôťϙŕĺŕŪīÍťĖĺIJŜϠϙ such as ŕôŘŜĺIJŜϙſĖťēϙîĖŜÍæĖīĖťĖôŜϠϙŜôIJĖĺŘŜϠϙŘÍèĖÍīϙÍIJîϙôťēIJĖèϙıĖIJĺŘĖťĖôŜϠ people experiencing homelessness, and other targeted populations. Contractor shall create and provide community engagement marketing materials and work with Participating VŪŘĖŜîĖèťĖĺIJŜϙťĺϙēÍŽôϙıÍťôŘĖÍīŜϙŕĺŜťôîϙĺIJϙťēôĖŘϙſôæŜĖťôŜϠϙŜĺèĖÍīϙıôîĖÍϠϙÍIJîϙŘôīôŽÍIJťϙôıÍĖīϙ îĖŜťŘĖæŪťĖĺIJϙīĖŜťŜϟϙ
ϙīĖıĖťôîϙIJŪıæôŘϙĺċϙŕÍŕôŘϙŜŪŘŽôƅŜϙŜēÍīīϙæôϙîĖŜťŘĖæŪťôîϙťēŘĺŪČēϙÍîŽĺèÍèƅϙ networks and to Santa Clara County
Housing Authority residents, voucher holders, and rental associations as agreed upon with Contractor. Contractor shall assist in promoting the online survey.

E. Social Media Outreachϟϙ„ŘĺŽĖîôϙÍϙıÍŘħôťĖIJČϙŜťŘÍťôČƅϠϙťĺĺīŜϠϙÍIJîϙıÍťôŘĖÍīŜϙťĺϙæŘĺÍîèÍŜť IJôſŜϙĺċϙťēôϙÍæĺŽôϙŕŪæīĖèϙŕÍŘťĖèĖŕÍťĖĺIJϙÍèťĖŽĖťĖôŜϠϙÍIJîϙĖIJċĺŘıÍťĖĺIJϙÍæĺŪťϙēĺſϙÍIJîϙſēôŘô to ŕÍŘťĖèĖŕÍťôϠϙťēŘĺŪČēϙıŪīťĖŕīôϙŜĺèĖÍīϙıôîĖÍϙèēÍIJIJôīŜϙŜŪèēϙÍϙbôƄť"ĺĺŘϠϙ>ÍèôæĺĺħϠϙÍIJî





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

[ôťЍŜϙ“ÍīħϙFĺŪŜĖIJČϙ‹

with the assistance of Participating Jurisdictions. “ēôϙ[ôťЍŜϙ“Íīħϙ FĺŪŜĖIJČϙſôæŜĖťôϙſĖīīϙæôϙŪŕîÍťôîϙťĺϙċĺèŪŜϙĺIJϙťēôϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙÍIJîϙĖťŜϙŜĖČIJĖƱèÍIJèôϙťĺϙ
the community.

F. Summary Report.
ĺIJťŘÍèťĺŘϙŜēÍīīϙŜŪııÍŘĖƏôϙôƯĺŘťŜϙıÍîôϙťĺϙĖIJŽĺīŽôϙťēôϙŕŪæīĖèϙĖIJϙťēôϙ preparation of the Consolidated Plan. Contractor shall collect some of this information ċŘĺıϙťēôϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙæÍŜôîϙĺIJϙťēôϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜЍϙôƯĺŘťŜϟϙ Contractor’ŜϙŜŪııÍŘƅϙĺċϙôƯĺŘťŜϙıÍîôϙťĺϙĖIJŽĺīŽôϙťēôϙŕŪæīĖèϙŜēÍīīϙĖIJèīŪîôϙÍīīϙŕŪæīĖèϙ èĺııôIJťϙŘôèôĖŽôîϙÍIJîϙŘôŜŕĺIJŜôŜϙťĺϙŕŪæīĖèϙèĺııôIJťϟϙ
ĺIJťŘÍèťĺŘϙŜēÍīīϙĖIJèīŪîôϙ
îĺèŪıôIJťÍťĖĺIJϙĺċϙŕŪæīĖèϙŕÍŘťĖèĖŕÍťĖĺIJϙĖIJϙťēôϙÍŕŕôIJîĖƄϙĺċϙťēôϙÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙĺċϙťēôϙ Consolidated Plan.

ĺIJťŘÍèťĺŘϙŜēÍīīϙôIJČÍČôϙĖIJϙŕŘĺĤôèťϙèĺĺŘîĖIJÍťĖĺIJϙæƅϙattending monthly meetings with the Working Group to discuss and oversee all stages of the project. Contractor shall also prepare regular written updates for Participating Jurisdictions, including meeting minutes, progress reports, and updates to the project schedule.

Deliverables: Participate in project initiation; develop a community outreach engagement strategy plan and facilitate Stakeholder Consultation Meetings, Regional Community Engagement „ŪæīĖèϙWorkshops, and Pop-up Events; develop and administer a multilingual (3 languages) community survey; develop a social media marketing strategy, tools, and materials for those ŕŪæīĖèϙŕÍŘťĖèĖŕÍťĖĺIJϙÍèťĖŽĖťĖôŜ îôŜèŘĖæôîϙÍæĺŽôϢϙŜŪııÍŘĖƏôϙôƯĺŘťŜϙťĺϙĖIJŽĺīŽôϙŕŪæīĖèϙĖIJϙ Consolidated Plan preparation; and engage in project coordination. Provide translation and interpretation for surveys, workshops, pop-up events, and stakeholder consultations as needed.

Task 2 – Data Compilation/Cross-Tabulation
Task 2.1 – Data Collection

ĺIJťŘÍèťĺŘϙŜēÍīīϙÍŜŜôıæīôϙťēôϙîÍťÍϙIJôèôŜŜÍŘƅϙťĺϙèĺıŕīôťôϙťēôϙFĺŪŜĖIJČϙÍIJîϙFĺıôīôŜŜϙbôôîŜ
ŜŜôŜŜıôIJťϙϼЊbôôîŜϙ
ŜŜôŜŜıôIJťЋϽϙťēŘĺŪČēϙÍϙIJŪıæôŘϙĺċϙıôťēĺîŜϟϙ“ēôŜôϙĖIJèīŪîôϙîÍťÍϙťēŘĺŪČē F˜"ЍŜϙô
ĺIJϙ„īÍIJIJĖIJČϙ‹ŪĖťôϠϙÍIJîϙŜŪŕŕīôıôIJťÍŘƅϙîÍťÍϙŜĺŪŘèôŜϠϙīĖħôϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜЍ Housing Elements, the Homeless Point-in-“Ėıôϙ
ĺŪIJťϠ the Community Plan to End
Homelessness Progress Report, and data from agencies that serve seniors and special needs populations. Contractor shall use these data sources in conjunction with the most current American Community Survey (“ACS”) data, F˜"
ĺıŕŘôēôIJŜĖŽôϙFĺŪŜĖIJČϙ
ƯĺŘîÍæĖīĖťƅϙ‹ťŘÍťôČƅϙ
ϼЊ
F
‹ЋϽϙ"ÍťÍϠϙÍIJîϙŜĖıĖīÍŘϙŘôīĖÍæīôϙsecondary data sources ťĺϙƲôŜēϙĺŪťϙČÍŕŜϟϙ ĺIJťŘÍèťĺŘϙŜēÍīī
ŘôÍèēϙĺŪťϙťĺϙèĺııŪIJĖťƅϙŕÍŘťIJôŘŜϠϙŜôŘŽĖèôϙŕŘĺŽĖîôŘŜϠϙÍIJîϙĺťēôŘϙŕŪæīĖèϙÍIJîϙIJĺIJŕŘĺƱťϙĺŘČÍIJĖƏÍťĖĺIJŜ to collect additional data necessary to complete the Needs Assessment.

Deliverablesϡϙ
ŜŜôıæīôϙIJôèôŜŜÍŘƅϙîÍťÍϠϙťēŘĺŪČēϙF˜"ϙÍIJîϙťēŘĺŪČēϙŜŪŕŕīôıôIJťÍŘƅϙŜĺŪŘèôŜϠ Ʋesh out gaps in data, and engage a variety of providers and community partners to complete the Needs Assessment.

Task 2.2 – Regional Housing Market Evaluation
Contractor shall prepare a Regional (countywide) Housing Market Analysis for Participating Jurisdictions that èĺıŕīĖôŜϙſĖťēϙ“Ėťīôϙ͓͑Ϡϙ‹ôèťĖĺIJϙ͐͘ϟ͑͐͏ϼÍϽ-(d) of the Code of Federal Regulations and other ÍŕŕīĖèÍæīôϙF˜"ϙČŪĖîôīĖIJôŜϟϙ“ēĖŜϙÍIJÍīƅŜĖŜϙŜēÍīīϙĖIJèīŪîôϙæĺťēϙŘôIJťÍīϙÍIJîϙĺſIJôŘŜēĖŕϙ





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

information on ēĺŪŜĖIJČϙèĺIJîĖťĖĺIJϠϙÍČôϙĺċϙŪIJĖťŜϠϙŽÍèÍIJèƅϙŘÍťôŜϠϙēĺŪŜĖIJČϙèĺŜťϙæŪŘîôIJŜϠϙÍIJÍīƅŜĖŜϙĺċϙ ĤĺæŜ-housing æÍīÍIJèôϙĖIJϙťēôϙŘôČĖĺIJϠϙÍIJîϙother criteria vital to a thorough understanding of Participating Jurisdictions’ housing markets. “ēôϙŕŘĖıÍŘƅϙŕŪŘŕĺŜôϙĺċϙťēôϙÍIJÍīƅŜĖŜϙĖŜϙťĺϙĖîôIJťĖċƅϙ èĺŪIJťƅſĖîôϙÍIJîϙŜŕôèĖƱèϙĤŪŘĖŜîĖèťĖĺIJÍīϙIJôôîŜϠϙťĺϙŪIJîôŘŜťÍIJîϙēĺſϙôÍèēϙjurisdiction might have special needs compared to others. “ēôϙ‡ôČĖĺIJÍīϙFĺŪŜĖIJČϙaÍŘħôťϙ
IJÍīƅŜĖŜϙſĖīīϙæôϙĺIJôϙŘôŕĺŘťϠϙ ÍŕŕôIJîôîϙťĺϙÍīīϙĤŪŘĖŜîĖèťĖĺIJŜЍϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJŜϙĖIJϙI"I‹ϟϙ"ÍťÍϙſĖīīϙæôϙŕŘĺŽĖîôîϙċĺŘϙôÍèēϙ ĤŪŘĖŜîĖèťĖĺIJϙĖIJϙèĺıŕÍŘÍťĖŽôϙČŘÍŕēĖèŜϙÍIJîϙèēÍŘťŜϙÍIJîϙťÍæīôŜϟ

“ēôϙ‡ôČĖĺIJÍīϙFĺŪŜĖIJČϙaÍŘħôťϙ
IJÍīƅŜĖŜϙŜēÍīīϙèĺIJŜĖŜťϙĺċϙťēô following:

͐ϽϙFĺŪŜĖIJČϙ„ŘĺƱīô. Assessment shall include: bŪıæôŘϙĺċϙēĺŪŜĖIJČϙŪIJĖťŜϢϙÍČôϙĺċϙŪIJĖťŜϢϙ vacancy rates; type of housing units.
2) Housing and Homeless Needs Assessment. Assessment shall include:
a) Housing demands of special needs households—elderly and frail elderly, persons with mental/ŕēƅŜĖèÍīϯîôŽôīĺŕıôIJťÍīϙîĖŜÍæĖīĖťĖôŜϢϙŕôŘŜĺIJŜϙſĖťēϙ ÍīèĺēĺīϯîŘŪČϙÍîîĖèťĖĺIJϢϙŕôŘŜĺIJŜϙīĖŽĖIJČϙſĖťēϙFI«ϯ
I"‹ϢϙŜĖIJČīôϙŕôŘŜĺIJϙ households; large households; persons experiencing domestic violence. æϽ Analysis/provision of a chart utilizing
F
‹ϙîÍťÍϙŘôīôÍŜôîϙæƅϙ F˜"ϢϙÍIJî
c) Racially disaggregated information on families and individuals experiencing ēĺıôīôŜŜIJôŜŜϠϙĺæťÍĖIJôîϙċŘĺıϙŜĺŪŘèôŜϙīĖħôϙťēôϙ͑͏23 Homeless Census Point in “Ėıô Count, the Homeless Census & Survey Comprehensive Report, F˜"ЍŜϙ
ϙĺċϙ
ϙôŗŪĖťƅϙťĺĺīϢϙand Homeless Management Information System (“HMIS”)-æÍŜôîϙîÍťÍϟ
3)
ƯĺŘîÍæĖīĖťƅϙ
IJÍīƅŜĖŜϟϙ“ēĖŜϙÍIJÍīƅŜĖŜϙŜēÍīīϙĖIJèīŪîôϡ
a) ‹ŪııÍŘƅϙĺċϙèŪŘŘôIJťϙıÍŘħôťϙŘôIJťŜϙċĺŘϙôÍèēϙŜŪæıÍŘħôťϙÍŜϙÍŽÍĖīÍæīôϙſĖťēϙ ĺ-
star data and how market rents have changed compared to California, and îĖƯôŘϙċŘĺıϙfederal FMR and HOME rents, since the previous Consolidated Plan was adopted;
æϽ
ÍīèŪīÍťĖĺIJϙĺċϙťēôϙÍƯĺŘîÍæĖīĖťƅϙČÍŕϠϙŘôŕŘôŜôIJťôîϙæƅϙťēôϙîĖƯôŘôIJèôϙæôťſôôIJϙ the market rental and ownership costs in each Participating Jurisdiction respective to ťēôϙēĺŪŜĖIJČϙèĺŜťŜϙÍƯĺŘîÍæīôϙťĺϙťēôϙċĺīīĺſĖIJČϙĖIJèĺıôϙèÍťôČĺŘĖôŜϡϙ extremely low, low, ŽôŘƅϙīĺſϠϙıĺîôŘÍťôϠϙÍIJîϙÍæĺŽôϙıĺîôŘÍťôϢ c)
ÍīèŪīÍťĖĺIJϙĺċϙťēôϙèēÍIJČôϙĖIJϙîôƱIJĖťĖĺIJ/income thresholds of Area Median IIJèĺıôϙϼЊ
aIЋϽϙæôťſôôIJ ͑͏͓͐ ÍIJîϙ͑͏24 and the IJŪıæôŘϙĺċϙhouseholds that èĺıŕŘĖŜôϙîĖƯôŘôIJť AMI categories ϼĖϟôϟϠϙēĺŪŜôēĺīîŜϙċÍīīĖIJČϙċŘĺıϙ«ôŘƅϙ[ĺſϙ IIJèĺıôϙťĺϙ(ƄťŘôıôīƅϙ[ĺſ IIJèĺıôϙæÍŜôîϙĺIJϙèēÍIJČôϙĖIJϙ
aIϙîôƱIJĖťĖĺIJŜϽϢ and d) „ŘĺĤôèťĖĺIJŜϙĺċϙċŪťŪŘôϙēĺŪŜôēĺīîϙĖIJèĺıôϙČŘĺſťēϙÍIJîϙÍƯĺŘîÍæĖīĖťƅϙČÍŕŜϙϼĖċϙ ÍŕŕīĖèÍæīôϽ ċĺŘϙťēôϙƱŽô-ƅôÍŘϙ͑͏͑5-͒͏ Consolidated Plan period.

Deliverables: Preparation of a Regional Housing Market Analysis for Participating Jurisdictions ťēÍťϙèĺıŕīĖôŜϙſĖťēϙ“Ėťīôϙ͓͑Ϡϙ‹ôèťĖĺIJϙ͐͘ϟ͑͐͏ϼÍϽ-(d) of the Code of Federal Regulations and other ÍŕŕīĖèÍæīôϙF˜"ϙČŪĖîôīĖIJôŜϟϙ
IJÍīƅŜĖŜϙŜēÍīīϙĖIJèīŪîôϙÍIJϙÍŜŜôŜŜıôIJťϙĺċϙIJôôîŜϙĺċϙŜŕôèĖƱôî ēĺŪŜôēĺīîŜϠϙŜŪèēϙÍŜϙťēĺŜôϙôƄŕôŘĖôIJèĖIJČϙēĺıôīôŜŜIJôŜŜϙŪŜĖIJČϙĖIJċĺŘıÍťĖĺIJϙÍŽÍĖīÍæīôϙťēŘĺŪČēϙīĺèÍī ŜĺŪŘèôŜϙīĖħôϙťēôϙ͑͏23 FĺıôīôŜŜIJôŜŜϙ
ôIJŜŪŜϙ„ĺĖIJťϙĖIJϙ“Ėıôϙ
ĺŪIJťϙÍIJîϙFaI‹ϟϙIťϙŜēÍīīϙÍīŜĺϙĖIJèīŪîô
ÍIJϙÍƯĺŘîÍæĖīĖťƅϙÍIJÍīƅŜĖŜϙťēÍťϙťÍħôŜϙĖIJťĺϙÍèèĺŪIJťϙèēÍIJČôŜϙĖIJϙťēôϙ
aIϟ





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

Task 2.3 – Mapping and Analysis
Contractor shall collect information regarding community characteristics from each Participating Jurisdiction, including: regional maps the jurisdictions have prepared in Housing Elements and ŜĖıĖīÍŘϙŜťŪîĖôŜϟϙ“ēôŜôϙĖIJèīŪîô analyses of development opportunity or priority areas, „ŘĖĺŘĖťƅϙ"ôŽôīĺŕıôIJťϙ
ŘôÍŜϙϼĖîôIJťĖƱôîϙÍŘôÍŜϙĖIJϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙſĖťēϙèÍŕÍèĖťƅϙÍIJî îôıÍIJîϙċĺŘϙċĺèŪŜôîϙČŘĺſťēϙĖIJϙŕĺŕŪīÍťĖĺIJϙÍIJîϙĖIJċŘÍŜťŘŪèťŪŘôϽϠϙĖIJƱīīϠϙŕŘĺƄĖıĖťƅϙťĺϙťŘÍIJŜĖťϠϙŜôŘŽĖèôŜϠ ÍıôIJĖťĖôŜϠϙÍIJîϙĺťēôŘϙĖIJċŘÍŜťŘŪèťŪŘôϙťēÍťϙıÍƅϙæôϙĺæťÍĖIJôîϙťēŘĺŪČēϙťēôĖŘϙŘôèôIJťīƅϙŪŕîÍťôîϙFĺŪŜĖIJČ Elements. Additionally, Contractor shall collect, process, and analyze racially disaggregated socioeconomic data, and then integrate the data into an illustrative map to identify all target areas within the County’s Participating Jurisdictions ϼċĺŘϙôƄÍıŕīôϠϙıÍŕŜϙĺċϙŘÍèôϙÍIJîϙôťēIJĖèĖťƅϙÍťϙîĖƯôŘôIJťϙ income thresholds for each jurisdiction and the region overall).

Participating Jurisdictions shall provide their General Plan Housing Elements that were updated ċĺŘϙťēôϙŕôŘĖĺîϙĺċϙ͑͏23-͑͏3͐ to Contractor, which include standards and goals for housing unit ŕŘĺîŪèťĖĺIJϙċĺŘϙŽÍŘĖĺŪŜϙĖIJèĺıôϙīôŽôīŜϠϙÍIJîϙÍŽÍĖīÍæīôϙēĺŪŜĖIJČϙŜĖťôϙĖIJŽôIJťĺŘĖôŜϟϙ ĺIJťŘÍèťĺŘϙŜēÍīī
request this information from Participating Jurisdictions, if the Contractor has not received it, and shall include it in Contractor’s analysis.

Deliverables: Collect data and information from a variety of sources regarding community characteristics for each Participating Jurisdiction, including that contained in Housing Elements ÍIJîϙÍŽÍĖīÍæīôϙēĺŪŜĖIJČϙŜĖťôϙĖIJŽôIJťĺŘĖôŜϢϙÍIJÍīƅƏôϙÍIJîϙĖIJťôČŘÍťôϙîÍťÍϙÍIJîϙĖIJċĺŘıÍťĖĺIJϢϙÍIJîϙèŘôÍťôϙÍIJ ĖīīŪŜťŘÍťĖŽôϙıÍŕϙťēÍťϙĖîôIJťĖƱôŜϙÍīīϙťÍŘČôťϙÍŘôÍŜϙĖIJϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϟ

Task 3 – Goals/Visioning
Task 3.1
Contractor shall prepare ÍIJîϙŜŪæıĖťϙťēôĖŘϙŕŘĺŕĺŜôîϙĺŪťīĖIJôϙĺċϙťēôϙċĺŘıÍťϙċĺŘ conducting the community forums to the Work Group. Contractor ſĖīīϙÍīŜĺϙēĺīîϙÍIJϙĖIJĖťĖÍīϙıôôťĖIJČϙſĖťēϙŜťÍƯϙĺċϙ (IJťĖťīôıôIJťϙVŪŘĖŜîĖèťĖĺIJŜϙťĺϙŘôŽĖôſϙÍIJîϙƱIJÍīĖƏôϙèĺııŪIJĖťƅϙŕÍŘťĖèĖŕÍťĖĺIJϙŕīÍIJIJĖIJČϠϙ which will include community forums and workshops.

Deliverables: At least 4 weeks prior to holding community forums, Contractor shall prepare and ƱIJÍīĖƏô a detailed Community Engagement Plan, including community workshops and forums. aôôťϙſĖťēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙċĺŘϙċôôîæÍèħϙĺIJϙťēôϙŕÍŘťĖèĖŕÍťĖĺIJϙŕīÍIJϠϙŪŕîÍťĖIJČϙťēôϙƱIJÍīϙŕīÍIJϙ ÍċťôŘϙċôôîæÍèħϙĖŜϙŘôèôĖŽôîϟϙ

Task 3.2
Contractor shall draft the Goals and Visioning Summary that will provide community development priorities and ıŪīťĖƅôÍŘϙČĺÍīŜϙæÍŜôîϙĺIJϙĖťŜϙÍŜŜôŜŜıôIJťϙĺċϙēĺŪŜĖIJČϙÍIJîϙcommunity development needs, analysis ĺċϙēĺŪŜĖIJČϙÍIJîϙôèĺIJĺıĖèϙıÍŘħôťϙèĺIJîĖťĖĺIJŜϠϙîÍťÍϠϙÍIJîϙÍŽÍĖīÍæīôϙŘôŜĺŪŘèôŜϠϙÍIJîϙ input received ťēŘĺŪČēϙèĺııŪIJĖťƅϙôIJČÍČôıôIJťϟϙ
ċťôŘϙťēôϙîŘÍċťϙČĺÍīŜϯŽĖŜĖĺIJĖIJČϙēÍŽôϙæôôIJϙČÍťēôŘôîϙ and prepared, Contractor shall prepare and include the Goals and Visioning Summary in the ÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙĺċϙťēôϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙÍIJîϙŕŘĺŽĖîôϙĖťϙťĺϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙæƅ >ôæŘŪÍŘƅ ͔͐Ϡϙ͑͏͑5.

Deliverables: Prepare and include the Goals and Visioning Summary in the administrative draft





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

ĺċϙťēôϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϠϙÍIJîϙŕŘĺŽĖîôϙťēôϙÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙťĺϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙæƅ >ôæŘŪÍŘƅ ͔͐Ϡϙ͑͏͑5. *Jurisdictions requiring an earlier draft will coordinate with the Contractor on timing.

Task 4 – Housing and Community Needs Assessment
Contractor shall complete the Housing and Community Needs Assessment, which includes the ċĺīīĺſĖIJČϙĖťôıŜϠϙÍIJîϙĖIJèĺŘŕĺŘÍťôϙĖťϙĖIJϙťēôϙÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙĺċϙťēôϙ ĺIJŜĺīĖîÍťôîϙ„īÍIJϙæƅϙ>ôæŘŪÍŘƅ
͔͐Ϡϙ͑͏͑5.

Task 4.1 – Identify and Prioritize Regional Needs
On a regional scale and for each Participating Jurisdiction, Contractor shall include an analysis of community housing and development needs, including an assessment of existing programs and resources that serve low-income households and areas and special needs populations.

Contractor ŜēÍīīϙċĺèŪŜϙĺIJϙÍƯĺŘîÍæīôϙēĺŪŜĖIJČϠϙŜŕôèĖÍīϙIJôôîŜϙēĺŪŜĖIJČϠϙèĺııŪIJĖťƅϙÍIJîϙôèĺIJĺıĖèϙ development, ŕŪæīĖèϙŜôŘŽĖèôŜϠϙċÍèĖīĖťĖôŜϠϙĖIJċŘÍŜťŘŪèťŪŘôϠϙÍIJîϙēĺıôīôŜŜIJôŜŜϙÍIJîϙÍèèôŜŜĖæĖīĖťƅϙ constraints. Contractor’s analysis shall use input received through the community engagement ÍIJîϙŕŪæīĖè participation process. “ēĖŜϙÍIJÍīƅŜĖŜϙſĖīīϙæôϙèÍŕťŪŘôîϙĖIJϙŘôīôŽÍIJťϙa
ϙÍIJîϙb
ϙŜôèťĖĺIJŜϙĺċϙ the Consolidated Plan (not in a stand-alone section).

Deliverables: Contractor shall analyze the regional and each Participating Jurisdiction’s èĺııŪIJĖťƅϙēĺŪŜĖIJČϙÍIJîϙîôŽôīĺŕıôIJťϙIJôôîŜϠϙſĖťēϙŕŘĖĺŘĖťĖƏÍťĖĺIJϙĺċϙŘôČĖĺIJÍīϙIJôôîϙċĺŘϙŜŕôèĖƱôî ēĺŪŜôēĺīîŜϠϙÍŘôÍŜϠϙÍIJîϙŕĺŕŪīÍťĖĺIJŜϠϙŪŜĖIJČϙĖIJŕŪťϙċŘĺıϙîĖƯôŘôIJťϙťƅŕôŜϙĺċϙèĺııŪIJĖťƅϙôIJČÍČôıôIJť and ŕŪæīĖèϙŕÍŘťĖèĖŕÍťĖĺIJϟ

Task 4.1.2 – Fair Housing Choice Needs
Contractor shall integrate current fair housing analyses into the Consolidated Plan. Contractor’s analysis will summarize fair housing choice needs in the Housing Element AFFHs, including potential disparate impacts concerning:
ϼ͐Ͻϙ„ŘĺťôèťôîϙèīÍŜŜôŜ
ϼ͑Ͻϙ[ÍIJîϙŪŜôϙŕĺīĖèĖôŜϙÍIJîϙŕŘÍèťĖèôŜ
ϼ͒Ͻϙ[ÍIJČŪÍČôϙæÍŘŘĖôŘŜ
(4) Employment trends
(5) Application requirements
(6) Not In My Backyard (NIMBYism)
(7) Market forces that lead to exclusion/potential for displacement

Contractor’s completion of this task shall include a review of local and regional data to identify impediments to fair housing choice. Contractor’s completion of this task shall include any ÍîîĖťĖĺIJÍīϙĖIJċĺŘıÍťĖĺIJϙŘôŗŪĖŘôîϙæƅϙF˜"ϠϙĖIJèīŪîĖIJČ any update to ťēôϙƱIJÍīϙŘŪīôϙĺIJϙťēôϙAFH, and ŘôŗŪĖŘôîϙîÍťÍϙŘôċôŘôIJèôîϙæƅϙF˜"ϠϙÍIJîϙæôϙĖIJèĺŘŕĺŘÍťôîϙĖIJťĺϙťēôϙ ĺIJŜĺīĖîÍťôîϙ„īÍIJϟ

Deliverables: Contractor shall review all collected local and regional data and analysis of fair housing choice IJôôîŜϠϙĖIJèīŪîĖIJČϙŕĺťôIJťĖÍīϙîĖŜŕÍŘÍťôϙĖıŕÍèťŜϙæÍŜôîϙĺIJϙĖIJťôIJťϙÍIJîϙôƯôèť as ĖîôIJťĖƱôîϙĺŘϙŜŪČČôŜťôîϙæƅϙôƄĖŜťĖIJČϙ
>>FϙÍIJÍīƅŜĖŜϙĖIJϙĤŪŘĖŜîĖèťĖĺIJϙFĺŪŜĖIJČϙ(īôıôIJťŜ, and utilize Participating Jurisdictions Housing Element data to integrate AFH data and materials into the





 
   




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Consolidated Plan.
ĺIJťŘÍèťĺŘЍŜϙÍIJÍīƅŜĖŜϙŜēÍīīϙèĺIJŜĖîôŘϙF˜"ЍŜϙƱnal rule on the AFH and required îÍťÍϙŘôċôŘôIJèôîϙæƅ F˜"ϟ

Task 4.2 – Identify and Evaluate Existing Programs, Funding Sources, and Services Contractor shall provide a detailed assessment of existing programs, funding sources, and services ťēÍťϙÍŘôϙÍŽÍĖīÍæīôϙſĖťēĖIJϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϟϙ ĺIJťŘÍèťĺŘϙŜēÍīīϙèŘôÍťôϙÍϙîôťÍĖīôî
description of the existing resources in the region. Contractor shall map out the current trends and ťēôϙÍŽÍĖīÍæĖīĖťƅϙĺċϙīĺèÍīϙŘôŜĺŪŘèôŜϙſĖťēĖIJϙťēôϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙÍIJîϙŜŪæŜôŗŪôIJťīƅ ŘôèĺııôIJîϙťēôϙıĺŜťϙIJôôîôîϙŕŘĺČŘÍıŜϠϙċŪIJîŜϠϙÍIJîϙŜôŘŽĖèôŜϠϙĖIJèīŪîĖIJČϙŕĺťôIJťĖÍīϙèĺīīÍæĺŘÍťĖĺIJŜ and partnerships among ParticipatiIJČϙVŪŘĖŜîĖèťĖĺIJŜϙťĺϙÍîîŘôŜŜϙîôƱèĖťŜϠϙťĺϙæôϙĖIJèīŪîôîϙſēôIJ creating the Consolidated Plan’s priority needs and goals. “ēôϙÍŜŜôŜŜıôIJťϙſĖīīϙæôϙŜŪııÍŘĖƏôîϙĖIJϙ the relevant NA, MA, and SP screens within the Consolidated Plan (v. a stand-alone assessment).

Deliverables: Provide a detailed assessment of existing programs, funding sources, and services ÍŽÍĖīÍæīôϙſĖťēĖIJϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙÍIJîϙŘôèĺııôIJîÍťĖĺIJϙĺċϙťēôϙıĺŜťϙIJôôîôîϙŕŘĺČŘÍıŜϠ funds, and services.

Task 4.3 – Gather information not provided by Integrated Disbursement and Information System (“IDIS”) Data

ĺIJťŘÍèťĺŘϙŜēÍīīϙſĺŘħϙſĖťēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙťĺϙĺæťÍĖIJϙÍŜϙıŪèēϙîÍťÍϙÍŽÍĖīÍæīôϙſēôIJϙťēô ħĖèħĺƯϙŕŘĺèôŜŜϙæôČĖIJŜϟϙ
ĺIJťŘÍèťĺŘϙŜēÍīīϙèĺIJťĖIJŪôϙťĺϙŜĺŪŘèôϙĖIJċĺŘıÍťĖĺIJϙťēŘĺŪČēϙÍϙŽÍŘĖôťƅϙĺċ means, including through community engagement, and generate Geographic Information System (“GIS”) data ÍŜϙÍŽÍĖīÍæīôϙċŘĺıϙF
"ϠϙF˜"ϠϙÍIJîϙRequest GIS map data | Geographic Information Services | County of Santa Clara (santaclaracounty.gov)

DeliverablesϡϙiæťÍĖIJϙîÍťÍϙÍŽÍĖīÍæīôϙÍťϙħĖèħĺƯϠϙèĺIJťĖIJŪôϙťĺϙŜĺŪŘèôϙĖIJċĺŘıÍťĖĺIJϠϙĖIJèīŪîĖIJČϙťēŘĺŪČē community engagement and generate GIS data.

Task 4.4 – Evaluate Housing Needs and Services

ċťôŘϙèĺıŕīôťĖIJČϙÍIJϙÍIJÍīƅŜĖŜϙĺċϙťēôϙÍŽÍĖīÍæĖīĖťƅϙĺċϙēĺŪŜĖIJČϙÍIJîϙŜôŘŽĖèôŜϙĖIJϙťēôϙŘôČĖĺIJϙèĺıŕÍŘôîϙťĺ the region’s need for housing and services, Contractor shall provide an evaluation of these needs.

ĺIJťŘÍèťĺŘϙŜēÍīīϙŕīÍèôϙôıŕēÍŜĖŜϙĺIJϙôƄŕīĺŘĖIJČϙæÍŘŘĖôŘŜϙťĺϙŕŘĺŽĖîĖIJČϙÍƯĺŘîÍæīôϙÍIJîϙŜŕôèĖÍīϙIJôôîŜ housing, access to services, and any deterrents that may impede the development of needed ŜôŘŽĖèôŜϙÍIJîϙēĺŪŜĖIJČϙĖIJϙťēôϙŘôČĖĺIJϟϙ
ĺIJťŘÍèťĺŘЍŜϙôŽÍīŪÍťĖĺIJϙŜēÍīīϙIJĺťôϙîĖƯôŘôIJèôŜϙĖIJϙēĺŪŜĖIJČϙIJôôîŜ ÍIJîϙŜôŘŽĖèôŜϙæôťſôôIJϙĺŘϙÍıĺIJČϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϟ

Deliverables: Contractor shall evaluate housing needs and services in the region, with a special ċĺèŪŜϙĺIJϙæÍŘŘĖôŘŜϙťĺϙŕŘĺŽĖîĖIJČϙÍƯĺŘîÍæīôϙÍIJîϙŜŕôèĖÍīϙIJôôîŜϙēĺŪŜĖIJČϙÍIJîϙÍèèôŜŜϙťĺϙŜôŘŽĖèôŜϠϙIJĺťĖIJČ îĖƯôŘôIJèôŜϙĖIJϙēĺŪŜĖIJČϙIJôôîŜϙÍIJîϙŜôŘŽĖèôŜϙæôťſôôIJϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϟϙ“ēôϙ>ÍĖŘϙFĺŪŜĖIJČ

ēĺĖèôϙbôôîŜϙŜēÍīīϙæôϙĖIJèĺŘŕĺŘÍťôîϙĖIJťĺϙťēôϙÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙĺċϙťēôϙ ĺIJŜĺīĖîÍťôîϙ„īÍIJϙæƅ
"ôèôıæôŘϙ͒͐Ϡϙ͑͏͑4.

Task 5 - Preparation of Administrative Draft and Draft Consolidated Plan Task 5.1 – Administrative Draft 2025-2030 Consolidated Plan Contractor shall consolidate information from the previous tasks into an administrative draft

ĺIJŜĺīĖîÍťôîϙ„īÍIJϙÍIJîϙŕŘĺŽĖîôϙĖťϙťĺϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙæƅϙ>ôæŘŪÍŘƅϙ͔͐Ϡϙ͑͏͑5. “ēôϙċĺīīĺſĖIJČ





 
   




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ÍŘôϙťēôϙŘôŗŪĖŘôîϙıĖIJĖıŪıϙèĺIJťôIJťŜϙÍIJîϙĺŘČÍIJĖƏÍťĖĺIJϙĺċϙťēôϙ ĺIJŜĺīĖîÍťôîϙ„īÍIJϟϙ“ēôϙ‹ÍIJťÍϙ
īÍŘÍ
˜ŘæÍIJϙ
ĺŪIJťƅϙÍIJîϙťēôϙ
ĖťĖôŜϙĺċϙ
ŪŕôŘťĖIJĺϠϙ@ĖīŘĺƅϠϙÍIJîϙ„Íīĺϙ
īťĺϙèĺıŕŘĖŜôϙÍϙFia(ϙIIJŽôŜťıôIJť „ÍŘťIJôŘŜēĖŕŜϙ„ŘĺČŘÍıϙϼFia(Ͻϙ
ĺIJŜĺŘťĖŪıϟϙ®ēôŘôϙÍŕŕīĖèÍæīôϠϙťēôϙFia(ϙ
ĺIJŜĺŘťĖŪıϙŜēÍīīϙæô
îôŜèŘĖæôîϙÍIJîϙÍIJÍīƅƏôîϙĖIJϙťēôϙÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϟϙFia(ϙIIJŽôŜťıôIJťŜ
Partnership, Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with Aids ϼFi„®
ϽϙŜôèťĖĺIJŜϙŜēÍīīϙæôϙÍîîôîϠϙÍŜϙIJôèôŜŜÍŘƅϠϙċĺŘϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϡ ϼ͐ϽϙExecutive Summary
(a) ES-͏͔ϙExecutive Summary
(2) The Process
(a) PR-͏͔ϙ[ôÍîϙЭϙ‡ôŜŕĺIJŜĖæīôϙ
ČôIJèĖôŜ
ϼæϽϙ„‡-͐͏ϙ
ĺIJŜŪīťÍťĖĺIJ
(c) PR-͔͐ϙ
ĖťĖƏôIJϙ„ÍŘťĖèĖŕÍťĖĺIJ
(3) Needs Assessment
(a) NA-͏͔ϙiŽôŘŽĖôſ
ϼæϽϙb
-͐͏ϙFĺŪŜĖIJČϙbôôîŜϙ
ŜŜôŜŜıôIJť
(c) NA-͔͐ϙ"ĖŜŕŘĺŕĺŘťĖĺIJÍťôīƅϙ@ŘôÍťôŘϙbôôîϡϙFĺŪŜĖIJČϙ„ŘĺæīôıŜ (d) NA-͑͏ϙ"ĖŜŕŘĺŕĺŘťĖĺIJÍťôīƅϙ@ŘôÍťôŘϙbôôîϡϙ‹ôŽôŘôϙFĺŪŜĖIJČϙ„ŘĺæīôıŜ (e) NA-͔͑ϙ"ĖŜŕŘĺŕĺŘťĖĺIJÍťôīƅϙ@ŘôÍťôŘϙbôôîϡϙFĺŪŜĖIJČϙ
ĺŜťϙŪŘîôIJŜ
(f) NA-͒͏ϙ"ĖŜŕŘĺŕĺŘťĖĺIJÍťôīƅϙ@ŘôÍťôŘϙbôôîϡϙ"ĖŜèŪŜŜĖĺIJ
(g) NA-͔͒ϙ„ŪæīĖèϙFĺŪŜĖIJČ
(h) NA-͓͏ϙFĺıôīôŜŜϙbôôîŜϙ
ŜŜôŜŜıôIJť
(i) NA-45 Non-Homeless Special Needs Assessment
(j) NA-͔͏ϙbĺIJ-FĺŪŜĖIJČϙ
ĺııŪIJĖťƅϙ"ôŽôīĺŕıôIJťϙbôôîŜ
(4) Market Analysis
(a) MA-͏͔ϙiŽôŘŽĖôſ
ϼæϽϙa
-͐͏ϙbŪıæôŘϙĺċϙFĺŪŜĖIJČϙ˜IJĖťŜ
(c) MA-͔͐ϙ
ĺŜťϙĺċϙFĺŪŜĖIJČ
(d) MA-͑͏ϙ
ĺIJîĖťĖĺIJϙĺċϙFĺŪŜĖIJČ
(e) MA-͔͑ϙ„ŪæīĖèϙÍIJîϙ
ŜŜĖŜťôîϙFĺŪŜĖIJČ
(f) MA-͒͏ϙFĺıôīôŜŜϙ>ÍèĖīĖťĖôŜϙÍIJîϙ‹ôŘŽĖèôŜ
(g) MA-35 Special Needs Facilities and Services
(h) MA-͓͏ϙÍŘŘĖôŘŜϙťĺϙ
ƯĺŘîÍæīôϙFĺŪŜĖIJČ
(i) MA-45 Non-FĺŪŜĖIJČϙ
ĺııŪIJĖťƅϙ"ôŽôīĺŕıôIJťϙ
ŜŜôťŜ
(j) MA-͔͏ϙbôôîŜϙÍIJîϙaÍŘħôťϙ
IJÍīƅŜĖŜϙ"ĖŜèŪŜŜĖĺIJ
(5) Strategic Plan
(a) SP-͏͔ϙiŽôŘŽĖôſ
ϼæϽϙ‹„-͐͏ϙ@ôĺČŘÍŕēĖèϙ„ŘĖĺŘĖťĖôŜ
(c) SP-25 Priority Needs
(d) SP-͒͏ϙIIJƲŪôIJèôϙĺċϙaÍŘħôťϙ
ĺIJîĖťĖĺIJŜ
(e) SP-35 Anticipated Resources
(f) SP-͓͏ϙIIJŜťĖťŪťĖĺIJÍīϙ"ôīĖŽôŘƅϙ‹ťŘŪèťŪŘô
(g) SP-45 Goals Summary
(h) SP-͔͏ϙ„ŪæīĖèϙFĺŪŜĖIJČϙ
èèôŜŜĖæĖīĖťƅϙÍIJîϙIIJŽĺīŽôıôIJť
(i) SP-͔͔ϙÍŘŘĖôŘŜϙťĺϙ
ƯĺŘîÍæīôϙFĺŪŜĖIJČ
(j) SP-͕͏ϙFĺıôīôŜŜIJôŜŜϙ‹ťŘÍťôČƅ
(k) SP-͕͔ϙ[ôÍî-æÍŜôîϙ„ÍĖIJťϙFÍƏÍŘîŜ





 
   




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(l) SP-͖͏ϙ
IJťĖ-Poverty Strategy
(m) SP-͗͏ϙaĺIJĖťĺŘĖIJČ
(6) Action Plan
(a) AP-͔͐ϙ(Ƅŕôèťôîϙ‡ôŜĺŪŘèôŜ
(7) Annual Goals and Objectives
(a) AP-͑͏ϙ
IJIJŪÍīϙ@ĺÍīŜϙÍIJîϙiæĤôèťĖŽôŜ
(8) Projects
(a) AP-35 Projects
ϼæϽϙ
„-͔͏ϙ@ôĺČŘÍŕēĖèϙ"ĖŜťŘĖæŪťĖĺIJ
ϼ͘Ͻϙ
ƯĺŘîÍæīôϙFĺŪŜĖIJČ
(a) AP-͔͔ϙ
ƯĺŘîÍæīôϙFĺŪŜĖIJČ
ϼæϽϙ
„-͕͏ϙ„ŪæīĖèϙFĺŪŜĖIJČ
(c) AP-65 Homeless and Other Special Needs Activities
(d) AP-͖͏ϙFi„®
ϙ@ĺÍīŜϙϼFi„®
ϙ@ŘÍIJťôôŜϙiIJīƅϽ
(e) AP-͖͔ϙÍŘŘĖôŘŜϙťĺϙÍƯĺŘîÍæīôϙēĺŪŜĖIJČ
(f) AP-85 Other Actions
ϼ͐͏Ͻϙ„ŘĺČŘÍıϙ‹ŕôèĖƱèϙ‡ôŗŪĖŘôıôIJťŜ
(a) AP-͘͏ϙ„ŘĺČŘÍıϙ‹ŕôèĖƱèϙ‡ôŗŪĖŘôıôIJťŜ

ĺIJťŘÍèťĺŘϙŜēÍīīϙēĺīîϙÍϙıĖIJĖıŪıϙĺċϙĺIJôϙϼ͐ϽϙĖIJ-person meeting with Participating Jurisdictions to ĺæťÍĖIJϙċôôîæÍèħϙĺIJϙťēôϙÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙŕŘĖĺŘϙťĺϙŕŘôŕÍŘĖIJČϙťēôϙîŘÍċťϙ ĺIJŜĺīĖîÍťôîϙ„īÍIJϙÍIJî
ĺæťÍĖIJϙċôôîæÍèħϙťēŘĺŪČēϙĺťēôŘϙıôÍIJŜϙϼôϟČϟϠϙèĺIJċôŘôIJèôϙèÍīīϠϙôıÍĖīϠϙôťèϟϽϙċŘĺıϙ„ÍŘťĖèĖŕÍťĖIJČ VŪŘĖŜîĖèťĖĺIJŜϙťēÍťϙÍŘôϙŪIJÍæīôϙťĺϙÍťťôIJîϙÍIJϙĖIJ-person or virtual meeting. Contractor shall incorporate ċôôîæÍèħϙĖIJťĺϙťēôϙîŘÍċťϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϟϙ
ĺIJťŘÍèťĺŘϙŜēÍīīϙŕŘĺŽĖîôϙÍn electronic
èĺŕƅϙŽĖÍϙÍIJϙÍČŘôôîϙŪŕĺIJϙƱīôŜēÍŘĖIJČϙîŘĖŽôϙĺŘϙÍŕŕϙcontaining digital copies of materials and îĖŜťŘĖæŪťôϙťēôŜôϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJ æƅϙaÍŘèēϙ͔͐Ϡϙ͑͏͑5ϟϙ“ēôϙƱīôŜēÍŘĖIJČϙîŘĖŽô shall èĺIJťÍĖIJϙÍϙaĖèŘĺŜĺċťϙ®i‡"ϙċĺŘıÍťϙÍIJîϙϟŕîċϙċĺŘıat for the document text. Maps and incorporated ČŘÍŕēĖèŜϙťēÍťϙÍŘôϙIJĺťϙèĺıŕÍťĖæīôϙſĖťēϙaĖèŘĺŜĺċť ®i‡"ϙıÍƅϙŘôıÍĖIJϙÍŜϙϟŕîċϙƱīôŜϟ

Deliverables: Provide an administrative draft of the Consolidated Plan to Participating Jurisdictions (with HOME, ESG, and HOPWA sections as required for each Participating VŪŘĖŜîĖèťĖĺIJϽϙæƅϙ>ôæŘŪÍŘƅϙ͔͐Ϡϙ͑͏͑5ϢϙēĺīîϙÍϙıĖIJĖıŪıϙĺċϙĺIJôϙϼ͐ϽϙıôôťĖIJČϙſĖťēϙ„ÍŘťĖèĖŕÍťĖIJČ VŪŘĖŜîĖèťĖĺIJŜϙťĺϙĺæťÍĖIJϙċôôîæÍèħϙĺIJϙťēôϙÍîıĖIJĖŜťŘÍťĖŽôϙîŘÍċťϙÍIJîϙĖIJèĺŘŕĺŘÍťôϙċôôîæÍèħϢϙÍIJî ŕŘĺŽĖîôϙîŘÍċťϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙťĺϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙæƅϙaÍŘèēϙ͔͐Ϡϙ͑͏͑5. *Jurisdictions requiring an earlier draft will coordinate with the Contractor on timing.

Task 6 – Preparation of Final Localized Consolidated Plan Contractor shall work with each Participating Jurisdiction to gather an estimate of tasks and æŪîČôťϙťĺϙÍîîϙıĺŘôϙīĺèÍīϙîÍťÍϠϙÍIJÍīƅŜĖŜϠϙÍIJîϯĺŘϙČĺÍīϙŜôťťĖIJČϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJЍŜ ƱIJÍīϙīĺèÍīĖƏôîϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙťĺϙæôϙŜŪæıĖťťôîϙťĺϙF˜"ϟ “ēôϙ
ĺIJťŘÍèťĺŘϙŜēÍīī îŘÍċťϙťēôϙƱIJÍīϙ
localized Consolidated Plans and hold a minimum of one meeting with each Participating VŪŘĖŜîĖèťĖĺIJϙťĺϙĺæťÍĖIJϙċôôîæÍèħϙĺIJϙťēôĖŘϙîŘÍċťŜϟ

ĺIJťŘÍèťĺŘϙŜēÍīīϙôîĖťϙÍIJîϙŘôƱIJôϙôÍèēϙƱIJÍīϙīĺèÍīĖƏôîϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙæÍŜôîϙĺIJϙôÍèēϙ
Participating Jurisdiction’s comments. Contractor shall provide the electronic copies via a ƱīôŜēÍŘĖIJČ drive or app, containing digital copies of ıÍťôŘĖÍīŜϙÍIJîϙîĖŜťŘĖæŪťôϙťēôŜôϙťĺϙôÍèēϙ





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϟϙ“ēôϙƱlesharing drives shall contain a aĖèŘĺŜĺċťϙ®i‡"ϙċĺŘıÍťϙÍIJîϙϟŕîċϙ format for the document text for each Participating Jurisdiction. Maps and incorporated graphics ťēÍťϙÍŘôϙIJĺťϙèĺıŕÍťĖæīôϙſĖťēϙaĖèŘĺŜĺċťϙ®i‡"ϙıÍƅϙŘôıÍĖIJϙÍŜ ϟŕîċϙƱīôŜϟϙ ĺIJťŘÍèťĺŘϙŜēÍīīϙŕŘĺŽĖîôϙ
ťēôϙƱIJÍīϙīĺèÍīĖƏôîϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČ Jurisdiction that has selected this task æƅϙ
ŕŘĖīϙ͒͏Ϡϙ͑͏͑5.

Deliverables: Work with each Participating Jurisdiction to gather an estimate of tasks and æŪîČôťϙ ċĺŘϙÍIJîϙîŘÍċťϙĺċϙťēôĖŘϙƱIJÍīϙīĺèÍīĖƏôîϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϟϙ‡ôƱIJôϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČ Jurisdiction's draft æÍŜôîϙĺIJϙċôôîæÍèħϙťēôƅϙŕŘĺŽĖîôϟϙ‹ŪæıĖťϙîĖČĖťÍīϙıÍťôŘĖÍīŜϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČ Jurisdiction on a Ʊlesharing drive or app ĖIJϙaĖèŘĺŜĺċťϙ®i‡"ϙϟîĺèϙÍIJîϙ
îĺæôϙϟŕîċϙċĺŘıÍťŜϠϙÍIJîϙŕŘĺŽĖîôϙťēôϙƱIJÍī īĺèÍīĖƏôîϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϙæƅϙ
ŕŘĖīϙ͒͏Ϡϙ͑͏͑5.

Task 7 – Enhanced Needs Assessment
Contractor shall engage in and prepare an enhanced needs assessment for each Participating Jurisdiction’s housing and homeless needs respective to their housing supply. “ēĖŜϙſĖīīϙæŪĖīîϙŪŕĺIJϙ the Regional aIJÍīƅŜĖŜϙċŘĺıϙ“ÍŜħϙ͑ϟ͑ϙÍIJîϙċĺèŪŜϙĺIJϙťēôϙIJôôîŜϙĺċϙēĺıôīôŜŜϙÍIJîϙŜŕôèĖÍīϙIJôôîŜϙ residents unique to each jurisdiction.

Deliverables: „ŘĺŽĖîôϙÍϙſĺŘħĖIJČϙĺŪťīĖIJôϙĺċϙôIJēÍIJèôîϙIJôôîŜϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϙťĺϙæôϙ ŘôŽĖôſôîϙÍIJîϙÍŕŕŘĺŽôîϙŕŘĖĺŘϙťĺϙæôĖIJČϙĖIJèīŪîôîϙĖIJϙťēôĖŘϙ@ŘÍIJťôôϙ˜IJĖŗŪôϙ
ŕŕôIJîĖƄϙĖIJϙťēôϙ Consolidated Plan.

Task 8 – Preparation of Year 1 Action Plan
Contractor shall assist each Participating Jurisdiction to prepare a ´ôÍŘϙ͐ϙ
èťĖĺIJ Plan that èĺıŕīĖôŜϙſĖťēϙ͓͑ϙ
>‡ϙ͐͘ϟ͑͑͏ϙÍIJîϙèŪŘŘôIJťϙF˜"ϙČŪĖîÍIJèôϙÍIJîϙĖIJèīŪîôŜϙťēô following sections:

ŽÍĖīÍæīôϙ‡ôŜĺŪŘèôŜϠϙ„ŘĺČŘÍıŜϙÍIJîϙ
èťĖŽĖťĖôŜϠϙ@ôĺČŘÍŕēĖèϙ"ĖŜťŘĖæŪťĖĺIJϠϙiťēôŘ Actions, and Summary of Citizen Participation. Contractor’s assistance includes the following îôīĖŽôŘÍæīôϙſĺŘħϙ and work products:

A.
îıĖIJĖŜťŘÍťĖŽôϙ"ŘÍċťϢ
B. „ŪæīĖèϙ‡ôŽĖôſϙ"ŘÍċťϢϙÍIJî
C. >ĖIJÍīϙ"ŘÍċťϟ

ĺIJťŘÍèťĺŘϙŜēÍīīϙŕŘĺŽĖîôϙČŪĖîÍIJèôϙÍIJîϙŜŪŕŕĺŘťϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJЍŜϙŜťÍƯϠϙĖIJèīŪîĖIJČ ŜŪæıĖŜŜĖĺIJϙťĺϙF˜"ϠϙÍŜϙŘôŗŪôŜťôîϟϙ
ĺIJťŘÍèťĺŘϙŜēÍīīϙŕŘĺŽĖîôϙťēôϙ´ôÍŘϙ͐ϙ
èťĖĺIJϙ„īÍIJϙťĺϙôÍèē
„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϙæƅϙ
ŕŘĖīϙ͒͏Ϡϙ͑͏͑5.

Deliverables:
ŜŜĖŜťÍIJèôϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϙĖIJϙŕŘôŕÍŘĖIJČϙťēôϙ´ôÍŘϙ͐ϙAction Plan, which has all the ŜôèťĖĺIJŜϙŘôŗŪĖŘôîϙæƅϙèŪŘŘôIJťϙF˜"ϙČŪĖîÍIJèôϠϙīĖħôϙťēôϙÍŕŕôIJîĖƄϙĺċϙŜŪııÍŘƅϙĺċϙ citizen participation.
ĺIJťŘÍèťĺŘϙŜēÍīīϙŕŘĺŽĖîôϙÍϙ´ôÍŘϙ͐ϙ
èťĖĺIJϙ„īÍIJϙťĺϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙ VŪŘĖŜîĖèťĖĺIJϙæƅϙ
ŕŘĖīϙ͒͏Ϡϙ͑͏͑5.

Task 9 – Facilitation of Additional Community Forums in Participating Jurisdictions, Independent of the Regional Meetings
Contractor shall facilitate additional community forums, independent of community engagement îôŜèŘĖæôîϙĖIJϙ“ÍŜħϙ͐ϠϙťēÍťϙôÍèēϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϙēÍŜϙŜôīôèťôîϟϙ“ēôŜôϙÍîîĖťĖĺIJÍīϙċĺŘŪı





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

options consist of the following:

A. Consultation Meetingsϟϙ>ÍèĖīĖťÍťôîϙîĖŜèŪŜŜĖĺIJϙťĺϙĺæťÍĖIJϙŜťÍħôēĺīîôŘϙŕôŘŜŕôèťĖŽôŜϙĺIJϙťēô
>FϙıÍŕŜϙÍIJîϙîÍťÍϠϙÍIJîϙťĺϙŜŪŘċÍèôϙċÍĖŘϙēĺŪŜĖIJČϙĖŜŜŪôŜϙÍIJîϙèĺIJťŘĖæŪťĖIJČϙfactors, conduct prioritization exercises, and identify solutions and goals.

B. Focus Groupsϟϙ>ĺèŪŜϙ@ŘĺŪŕŜϙſĖťēϙťÍŘČôťôîϙŕĺŕŪīÍťĖĺIJŜϙĖîôIJťĖƱôîϙæƅϙ„ÍŘťĖèĖŕÍťĖIJČ Jurisdiction.

C. Community Engagement Public Meetings. Walk-in format with interactive engagement stations, creating opportunities to share personal stories; suggest ideas for strengthening IJôĖČēæĺŘēĺĺîŜϙÍIJîϙĖIJèŘôÍŜĖIJČϙÍèèôŜŜϙťĺϙĺŕŕĺŘťŪIJĖťƅϢϙŕŘĖĺŘĖťĖƏôϙèĺIJťŘĖæŪťĖIJČϙċÍèťĺŘŜϢϙÍIJî view and respond to AFH maps and data.

"ϟ Pop-up Events.

ĖťĖƏôIJϯèĺııŪIJĖťƅϙıôıæôŘϙôIJČÍČôıôIJťϙôŽôIJťŜϙīĺèÍťôîϙÍťϙċÍŘıôŘЍŜ markets, free community fairs, regular community meetings, or other community activities with ŜĖČIJĖƱèÍIJťϙċĺĺťϙťŘÍƯĖè îôŜĖČIJôîϙťĺϙĺƯôŘϙĺŕŕĺŘťŪIJĖťĖôŜϙċĺŘϙŕôĺŕīôϙťĺϙƱīī-out the resident survey, share ēĺŪŜĖIJČϙŜťĺŘĖôŜϠϙŘôŜŕĺIJîϙťĺϙıÍŕŜϙÍIJîϙîÍťÍϠϙÍIJîϯĺŘϙîĖŜèŪŜŜϙIJôĖČēæĺŘēĺĺîϙēĺŪŜĖIJČ issues.

“ēôϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙēÍŽôϙŜôīôèťôîϙÍîîĖťĖĺIJÍīϙċĺŘŪıϙĺŕťĖĺIJŜϙŪIJîôŘϙ“ÍŜħϙ͘, ſēĖèēϙÍŘôϙĖIJîôŕôIJîôIJťϙĺċϙťēôϙèĺııŪIJĖťƅϙôIJČÍČôıôIJťϙĖIJϙ“ÍŜħϙ͐. “ēôŜôϙťÍŜħŜϙſĖīīϙæôϙîôèĖîôîϙæƅϙ ĖIJîĖŽĖîŪÍīϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙÍIJîϙ
ĺIJťŘÍèťĺŘϙæÍŜôîϙĺIJϙĖIJîĖŽĖîŪÍīĖƏôîϙIJôôîŜϙċĺŘϙťēôϙ
Participating Jurisdictionϟϙ
ĺIJťŘÍèťĺŘϙŜēÍīīϙèĺıŕīôťôϙ“ÍŜħϙ͘ forum options for Participating VŪŘĖŜîĖèťĖĺIJŜϙæƅϙbĺŽôıæôŘϙ͒͏Ϡϙ͑͏24.

Deliverables: Contractor shall facilitate additional community forums, which are independent of the èĺııŪIJĖťƅϙôIJČÍČôıôIJťϙĖIJèīŪîôîϙÍťϙ“ÍŜħϙ͐ϠϙæƅϙbĺŽôıæôŘϙ͒͏Ϡϙ͑͏24, for Participation Jurisdictions that have selected them.

Task 10 – Local Public Hearing and Adoption

ĺIJťŘÍèťĺŘϙŜēÍīīϙŕŘôŕÍŘôϙŕŘôŜôIJťÍťĖĺIJϙıÍťôŘĖÍīŜϙÍIJîϙÍťťôIJîϙĺIJôϙϼ͐ϽϙŕŪæīĖèϙēôÍŘĖIJČ in-person and ĺIJôϙϼ͐ϽϙŕŪæīĖèϙēôÍŘĖIJČϙŽĖŘťŪÍīīƅ for each „ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJϙſēôŘôϙťēôϙ͑͏͑5-͒͏ Consolidated „īÍIJϙĖŜϙèĺIJŜĖîôŘôîϙċĺŘϙÍîĺŕťĖĺIJϙæƅϙaÍƅ ͔͐Ϡϙ͑͏͑5ϟϙ‹ťÍƯϙċŘĺıϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙwill also attend, help facilitate if desired, assist in identifying a meeting location and promote attendance.

Deliverables: Contractor shall prepare presentation materials, attend, and help facilitate the ͑͏͑5-͑͏͒͏
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙēôÍŘĖIJČϙæƅ
ŕŘĖīϙ͒͏Ϡϙ͑͏͑5, for each Participating Jurisdiction.

Task 11 – eCon Planning Suite Upload

ĺIJťŘÍèťĺŘϙŜēÍīīϙŜŪæıĖťϙťēôϙ>ĖIJÍīϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙÍIJîϙ
ĺııŪIJĖťƅϙ„īÍIJIJĖIJČϙÍIJîϙ"ôŽôīĺŕıôIJť
ϼЊ
„"ЋϽϙaÍŕŜϙÍIJîϙťēôϙ´ôÍŘ-͐ϙ
èťĖĺIJϙ„īÍIJϙťĺϙF˜"ϙŪŜĖIJČϙťēôϙô- ĺIJϙ„īÍIJIJĖIJČϙťĺĺīϙťēŘĺŪČēϙF˜"ЍŜ
I"I‹ϙĺIJīĖIJôϙſôæŜĖťôϙæƅϙ
ŕŘĖīϙ͒͏Ϡϙ͑͏͑5, for all Participating Jurisdictions. Contractor shall work with „ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϙťēÍťϙŘôèôĖŽôϙèĺııôIJťŜϙĺŘϙôîĖťŜϙæÍèħϙċŘĺıϙF˜"ϙÍIJîϙſĖīīϙÍŜŜĖŜťϙĖIJϙĺIJôϙϼ͐Ͻϙ





 
   




Attachment A: Root Policy Research, Inc

ATTACHMENT A
SECTION V: CONTRACT SPECIFICS

round of edits in coordination with each Participating Jurisdiction. Participating Jurisdictions shall ŕŘĺŽĖîôϙťĖıôīƅϙÍèèôŜŜϙťĺϙI"I‹ϟ

Deliverables: Contractor shall ŜŪæıĖťϙťēôϙ>ĖIJÍīϙ
ĺIJŜĺīĖîÍťôîϙ„īÍIJϙŪŜĖIJČϙô-Con Planning tool and

„"ϙaÍŕŜϙÍIJîϙ´ôÍŘϙ͐ϙ
èťĖĺIJ „īÍIJϙťēŘĺŪČēϙF˜"ЍŜϙI"I‹ϙĺIJīĖIJôϙſôæŜĖťôϙæƅ ťēôϙF˜"ϙîôÍîīĖIJôϙĺċ May ͔͐Ϡϙ͑͏͑5. F˜"ϙŘôŗŪĖŘôîϙôîĖťŜϙſĖīīϙæôϙıÍîôϙſĖťēĖIJϙŜôŽôIJϙϼ͖ϽϙæŪŜĖIJôŜŜϙîÍƅŜϙĺċϙťēôϙôîĖťϙŘôŗŪôŜťŜϟ

Task 12 – Additional Tasks
Contractor shall meet with all Participating Jurisdictions and review any requested additional ťÍŜħŜϙÍIJîϙťēôϙťĖıôīĖIJôϙÍIJîϙæŪîČôťϙċĺŘϙôÍèēϙťÍŜħϟ

Deliverables: ®ĖīīϙèĺıŕīôťôϙÍîîĖťĖĺIJÍīϙťÍŜħŜϙÍŜϙŘôŗŪôŜťôîϙæƅϙťēôϙ„ÍŘťĖèĖŕÍťĖIJČϙVŪŘĖŜîĖèťĖĺIJŜϟϙ

ŪŘŘôIJťϙŘôŗŪôŜťŜϙċĺŘϙÍîîĖťĖĺIJÍīϙťÍŜħŜϡ “ēôϙ
ĖťƅϙĺċϙaĺŪIJťÍĖIJϙ«ĖôſϙēÍŜϙŘôŗŪôŜťôîϙÍϙCon Plan with
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