AGENCY
PROGRAM NAME
START DATE
END DATE
PROJECT TYPE
TOTAL PROGRAM CAPACITY
FUNDING SOURCE(S)
Phase 0. Project Initiation, Management & Admin FY25 TOTAL Palo Alto Share of Cost Project Kickoff Meeting—preparation and facilitation 4,342 $ 4,342$ 543$ Bi‐weekly Meetings and Project Management 27,130 $ 27,130$ 3,391$ Phase 1. Workshops, Data Compilation, & Engagement FY25 TOTAL Task 1. Regional Community & Stakeholder Workshops/ Forums 140,910$ 140,910$ See Breakdown below Task 2. Data Compilation and Cross‐Tabulation 76,533 $ 76,533$ 9,567$ Task 3. Goals/ Visioning 4,560 $ 4,560$ 570$ Phase 2. Housing & Community Needs Assessments FY25 TOTAL Task 4. Housing and Community Needs Assessment 24,711$ 24,711$ 3,089$ Phase 3. Development of Goals and Strategy FY25 TOTAL
Preparation of Goals and Strategy 16,284$ 16,284$ 2,036$ Phase 4. Preparation of Draft Plans FY25 TOTAL
Task 5. Draft Consolidated Plans 24,711$ 24,711$ 3,089$ Phase 5. Final Plans, Adoption, & eCon Plan Upload FY25 TOTAL Task 6. Final Consolidated Plans 8,462$ 8,462$ 1,058$ Task 7. Enhanced needs Assessment 45,938$ 45,938$ 5,742$ Task 8. Final Annual Action Plan 21,156$ 21,156$ 2,644$ Task 10. Public Hearings & Adoption of Plans 24,000$ 24,000$ 3,000$ Task 11. HUD submittal using eCon Planning Suite 16,249$ 16,249$ 2,031$ Additional Tasks FY25 TOTAL
Additional Tasks: Task 9 and Task 12 49,565$ 49,565$ FY25 TOTAL Total before Line 14 is added 36,760 $
PHASE 0‐5 EXPENSES TOTAL 434,986$ 434,986$ Total after Line 14 added 47,105 $ ADDITIONAL TASKS EXPENSES TOTAL 49,565$ 49,565$ 4,710$ 10% Continge 51,815$ Total with 10%
Community Engagement Detail: Breakdown of Line 14
Hours Costs Direct Costs Total Costs
Refine Workplan and Community Kickoff 15 $2,850 $2,850
Review and Summarize Existing Plans and Initiatives for 8 Entitlement Jurisdictions 24 $4,560 $4,560 570$
Finalize Workplan and Develop Project Timeline 20 $3,800 $3,800 COMMUNITY ENGAGEMENT
Develop Framework for Community Outreach and Engagement 45 $8,550 $8,550 Finalize and Launch Public Information and Outreach to
Stakeholders List 80 $15,200 $10,000 $25,200
3,150$
Resident Survey: Online and paper in 3 languages (Root) 88 $16,720 $2,500 $19,220 2,403$ Social Media Outreach: Develop strategy and customizable tools and materials 50 $9,500 $3,000 $12,500 1,563$
Regional Community Workshops: Prep and facilitate 2 public meetings 45 $8,550 $4,160 $12,710
Pop‐up Events: Prep and attend in‐person community member engagment events 96 $18,240 $12,000 $30,240
Stakeholder Consultation Meetings: Develop strategy, attend and/or hold three virtual meetings 48 $9,120 $0 $9,120 $1,140 Outreach Summary: Jursidiction engagement appendices 40 $7,600 $7,600 $950
GOALS/VISIONING
Prepare and Submit Format for Community Workshops 8 $1,520 $1,520 190$ Review and Finalize Outreach Plan 16 $3,040 $3,040 380$ 575 $109,250 $31,660 $140,910 10,345$ Total for Line 1 OPTIONAL TASKS
Optional: PR Firm Assistance for Media/Radio Outreach $5,500 $5,500 Additional stakeholder meetings/city‐specific stakeholder 60 11400 $1,500 $12,900 CDBG/ HOME Admin
TOTAL PROGRAM BUDGET 484,551$ 484,551$ Root Policy Research, Inc.
2025‐2030 Consolidated Plan Consultant
Date of executed signature
6/30/2025
Con Plan Develpoment, CDBG and HOME funds
Additional in person meetings 6 $1,140 $250 $1,390
Additional virtual meetings 4 $760 $760
Additional public hearings‐‐virtual 6 $1,200 $1,200
Additional public hearings‐‐in person 12 $2,400 $750 $3,150 Total projected by jurisdiction
Direct Costs Cost Rate
Task B.2
Community Organizations Stipends $10,000 Total
Task B.3 ‐ Resident Survey
Materials Translation (up to 2 languages) $0 Total for survey and annoucement text (0.30 per word) Print Materials $500 Total
Task B.4 ‐ Social Media Outreach
Materials Translation (up to 2 languages) $3,000 Total for social media graphics and language, press release, and related annoucement text (0.30 per word/$65 Task B.5
Materials Translation (up to 2 languages) $1,000 Total for up to 4 pages in 2 languages for materials for all workshops Event Interpretation Virtual Meeting $1,080 per meeting ($120 per hour Spanish, $150 Vietnamese or Chinese, minium 2 hours each x 2 people) Event Interpretation: Headsets and Tech (in‐person only) $600 per meeting Childcare (in‐person only) $400 per meeting
Food (in‐person only) $100 per meeting
Travel costs (in‐person only) $30 per meeting
Total per in‐person meeting $3,210 per meeting
Total per hybrid meeting $4,290 per meeting
Task B.6 Stakeholder Consulatations ($120 per hour Spanish, $150 Vietnamese or Chinese, minium 2 hours each x 2 people) Virtual Meeting w. up to 2 languages $1,080 per meeting In‐person Meeting/Pop‐up Event w. up to 1 language, materials, travel $2,000 per meeting
Danta Collective Spanish Translation and Interpretation Rates Normal
Translation: Per‐word $0.11
Translation: per hour $65.00
Interpretation: per hour $115.00 /hr