Vers.: Aug. 5, 2019
AMENDMENT NO. 2 TO CONTRACT NO. C23183770
BETWEEN THE CITY OF PALO ALTO AND
TOWNSEND PUBLIC AFFAIRS, INC.
This Amendment No. 2 (this “Amendment”) to Contract No. C23183770 (the “Contract” as defined below ) is entered into as of December 30, 2024, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and TOWNSEND PUBLIC AFFAIRS , INC, a California Corporation, located at 1401 Dove Street, Ste. 330, Newport Beach, California, 92660 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of representing CITY in all federal and state legislative advocacy matters including grant seeking and funding advocacy, as detailed therein.
B. The Parties entered into Amendment No.1 in order to update the scop e of services, revise the compensation schedule, and extend the contract term by twelve months through December 31, 2024, without any additional cost to the CITY, as detailed therein.
C. The Parties now wish to amend the Contract in order to (1) extend the contract term by an additional twelve -month period through December 31, 2025, and (2) revise the compensation schedule to reflect the extension , at no additional cost to the CITY, as detailed herein.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C23183770 between CONSULTANT and CITY, dated January 1, 2023, as amended by:
Amendment No.1, dated November 2, 2023
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2, Entitled “TERM” of the Contract is hereby amended to read as follows:
Docusign Envelope ID: 00996123-627A-439D-BD5A-122E64B46C0E Vers.: Aug. 5, 2019
“The term of this Agreement shall be from the date of its full execution through December 31, 2025, with the option to extend for two (2) more periods of one (1) year each, unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. CITY shall notify CONSULTANT of its intent to exercise its option to renew in writing no later than ninety (90) days before the end of the term of this Agreement.”
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “C” entitled “ COMPENSATION, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS.
SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 5. Incorporation of Recitals . The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Docusign Envelope ID: 00996123-627A-439D-BD5A-122E64B46C0E Vers.: Aug. 5, 2019
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or designee
TOWNSEND PUBLIC AFFAIRS, INC.
Officer 1
By:
Name: Christopher Townsend
Title: President
Officer 2
By:
Name: Christopher Townsend
Title: Secretary
Attachments:
EXHIBIT C: “COMPENSATION, AMENDMENT NO. 2” (AMENDED, REPLACES PREVIOUS)
Docusign Envelope ID: 00996123-627A-439D-BD5A-122E64B46C0E
Vers.: Aug. 5, 2019
EXHIBIT C
COMPENSATION, AMENDMENT NO. 2
(AMENDED, REPLACES PREVIOUS)
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C -1 up to the not to exceed budget amount for each task set forth below.
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement.
CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY.
BUDGET SCHEDULE – Annually and Total
TASK Year 1
(2023)
Year 2
(2024)
Year 3
(2025)
Year 4
(2026 – If
approved)
Year 5
(2027 – If
approved)
NOT TO
EXCEED
AMOUNT
Task 1
(Grant Consulting and
Compliance Services)
$48,000
($4,000/mo) $48,000 $48,000 $48,000 $48,000 $240,000 Task 2
(Federal Legislative
Advocacy Services)
$72,000
($6,000/mo)
$72,000 $72,000 $72,000 $72,000 $360,000
Task 3
(State Legislative
Advocacy Services)
$114,000
($9,500/mo)
$114,000 $114,000 $114,000 $114,000 $570,000
Less: Discount for
Bundled Cost Structure
(Tasks 1, 2, and 3)
($48,000)
($4,000/mo)
($48,000) ($48,000) ($48,000) ($48,000) ($240,000.00)
Sub-total for Services $186,000 $186,000 $186,000 $186,000 $186,000 $558,000.00 Reimbursable Expenses
(if any) $0 $0 $0 $0 $0 $0.00
Docusign Envelope ID: 00996123-627A-439D-BD5A-122E64B46C0E Vers.: Aug. 5, 2019
Total for Services and
Reimbursable
Expenses
$186,000 $186,000 $186,000 $186,000 $186,000 $558,000.00 Additional Services (if
any, per Section 4) $0 $0 $0 $0 $0 $0.00
Maximum Total
Compensation $186,000 $186,000 $186,000 $186,000 $186,000 $558,000.00
REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in -house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder.
Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00.
Docusign Envelope ID: 00996123-627A-439D-BD5A-122E64B46C0E Certificate Of Completion
Envelope Id: 00996123627A439DBD5A122E64B46C0E
Status: Completed
Subject: Complete with Docusign: FINAL C23183770 Townsend Amendment #2.pdf Source Envelope:
Document Pages: 5
Signatures: 2
Envelope Originator:
Certificate Pages: 2
Initials: 0
Alice Harrison
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 71.204.184.225
Record Tracking
Status: Original
12/13/2024 4:21:49 PM
Holder: Alice Harrison
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Palo Alto
Location: DocuSign
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Christopher Townsend
[email protected]
President & Secretary
Townsend Public Affairs, Inc.
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Amanda Conklin
[email protected]
Business Manager
Townsend Public Affairs, Inc.
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Sent: 12/15/2024 1:53:56 AM
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Ingrid Velasquez
[email protected]
Administrative Assistant
City of Palo Alto
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Sent: 12/15/2024 1:53:57 AM
Viewed: 12/16/2024 9:04:30 AM
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Chantal Gaines
[email protected]
Assistant to City Manager
City of Palo Alto
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Sent: 12/15/2024 1:53:58 AM
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