City Council
Staff Report
Report Type: INFORMATION REPORTS
Lead Department: City Clerk
Meeting Date: January 13, 2025
Report #:2407-3293
TITLE
Boards, Commissions, and Committees Annual Attendance Report; CEQA Status - Not a Project
RECOMMENDATION
This is an informational report, and no action is recommended.
BACKGROUND
The Boards, Commissions, and Committees (BCC) Handbook specifies that a compilation of attendance will be submitted to the City Clerk and presented to City Council at least annually listing absences for all commissions/committee members.
ANALYSIS
The Board, Commissions, and Committees (BCCs) plays a crucial role in fostering civic engagement within the community. Regular attendance by all members is essential to ensure meaningful public participation. The BCC Handbook requires a compilation of absences for all commissions/committee members be submitted to the City Council annually. The Handbook places an emphasis on the significance of consistent attendance and outlines the policies surrounding absences. Members are expected to make every effort to attend all scheduled meetings. Should a member be absent from more than one-third of the BCC meetings within a calendar year, their absences will be reported to the City Council, which could result in removal from the BCC.
FISCAL/RESOURCE IMPACT
There is no Fiscal/Resource Impact.
STAKEHOLDER ENGAGEMENT
Staff collaborated with the assigned administrative support to compile a comprehensive report detailing the attendance and absences of the members and commissioners.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: Boards, Commissions, and Committees Total Absences for 2024 and 2023 APPROVED BY:
Mahealani Ah Yun, City Clerk