City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Police
Meeting Date: January 13, 2025
Report #:2411-3775
TITLE
Approval of Contract Amendment #5 to Contract C17164727 with Professional Account Management, LLC, dba Duncan Solutions, for Parking Enforcement in the Amount of $132,000 to extend the term for one additional year; CEQA Status - Not a Project
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or designee to execute Amendment #5 with Duncan Solutions (C17164727) to extend the contract term by one year, in the amount not to exceed $132,000 to continue parking enforcement services. This amendment results in a revised total not to exceed contract amount of $992,000.
BACKGROUND
The City of Palo Alto contracted with Duncan Solutions after a competitive solicitation process to facilitate parking citation processing in 2016 for the Police Department (PD)1. The City of Palo Alto Office of Transportation (OOT) maintains a separate residential permit parking program also using Duncan Solutions for citation processing. The contract extension would align the term of the PD contract with Duncan Solutions to the OOT Residential Parking Program contract. The contract extension supports work to purchase, implement, and transfer operations and data to a new or updated management system to ensure proper functionality for the community members upon the completion of a procurement process. A Request for Proposal (RFP) has been published, responses received, and final vendor selection should be next quarter with Council having an opportunity to approve the purchase.
ANALYSIS
Police Department’s contract is set to end December 31, 2024. Aligning the end dates for the contracts of the Police Department and the Office of Transportation with Duncan Solutions would provide additional time to implement a consolidated and more comprehensive parking 1 City Council, December 5, 2016; Agenda item #4; SR #7179 https://portal.laserfiche.com/Portal/DocView.aspx?id=1024&repo=r-704298fc&searchid=3e6c9502-bfdf-430e- 8293-d56f6cff03b6
management system between the two departments. This would allow both departments to confer on services offered to the community, parking enforcement strategies, and determine one comprehensive provider to include address the operational needs of both OOT and PD. Currently, PD, OOT, and Revenue Collections team in the Administrative Services Department are evaluating bids from several companies through the RFP process, in conjunction with Dixon Resources, a parking subject matter expert. This amendment would align the Police Department contract term with the Office of Transportation (OOT) contract term in preparation for the selection of a parking management vendor and implementation of a city-wide, comprehensive parking strategy, serving both City departments.
FISCAL/RESOURCE IMPACT
This amendment extends the term of the contract for one year and maintains current pricing during that time. Budget is already established.
STAKEHOLDER ENGAGEMENT
This has been coordinated with internal stakeholders and resource experts such as OOT and Dixon Resources Unlimited. The review for a new city-wide comprehensive system is actively in process.
ENVIRONMENTAL REVIEW
Parking Enforcement is not a project and is not subject to CEQA review
ATTACHMENTS
Attachment A: Amendment No. 5 to Contract No. C17164727 APPROVED BY:
Andrew Binder, Police Chief