City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Manager
Meeting Date: January 21, 2025
Report #:2412-3931
TITLE
Approval of Contract Amendment Number 1 to Contract C24188179 with Urban Field Studio in the Amount of $15,000 for a Revised Six-Month Contract Total Amount Not-to-Exceed $264,708 for the Project Management Costs for the Development of the Car-Free Streets Implementation Plan. CEQA Status – Exempt Under CEQA Guidelines Section 15262.
RECOMMENDATION
Staff recommends that City Council approve and authorize the City Manager or designee to execute Amendment No. 1 to Contract C24188179 with Urban Field Studio (Attachment A) for the Project Management Costs for the development of the Car-Free Streets Implementation Plan (Capital Improvement Program Project PL-23000) to extend contract through June 30, 2025 and add $15,000. This amendment results in a revised total contract not-to-exceed amount of $264,708.
BACKGROUND AND ANALYSIS
On November 6, 2023, the City Council provided direction to maintain car-free zones on portions of California Avenue and Ramona Street.1 On December 18, 2023, staff presented a recommendation2 for the Council to approve and authorize the City Manager, or their designee, to execute Contract No. C24188179 with Urban Field for the development of the Car-Free Streets Implementation Plan. The Council subsequently approved 3 the consent item. 1 See Page 3, Item 9, Action Minutes for November 6, 2023 City Council Meeting:
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=13051&compileOutputType =1
2 Staff Report Recommendation:
https://cityofpaloalto.primegov.com/api/compilemeetingattachmenthistory/historyattachment/?historyId=4cb8d b0e-571a-40ff-9449-2161fa0c853c
3 Approval of Consent Item on Page 11 of 24: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas- minutes-reports/agendas-minutes/city-council-agendas-minutes/2023/meetings1974summary- minutes_2024011620330098.pdf
Since the approval of the contract, staff have been working with Urban Field Studio to advance the Council's direction and prioritize the items identified by businesses and the community.
Staff is extending the current agreement to cover project management costs and ensure the continuation of previously completed work. Attachment A outlines the parts of the agreement that are being amended.
FISCAL/RESOURCE IMPACT
This contract amendment adds $15,000 to this contract to cover additional project management activities between January 2025 and June 2025. The funding will be drawn from the Capital Improvement Project PL-23000 previously designated for the project.
STAKEHOLDER ENGAGEMENT
Urban Field Studio’s scope of work responds to previous community feedback to set up regular and ongoing meetings to keep everyone updated on progress and developments. This project includes a structured yet efficient continued community engagement approach with areas of focus.
ENVIRONMENTAL REVIEW
The approval of the contract amendment with Urban Field Studio is statutorily exempt under Section 15262 (Feasibility & Planning Studies) of the California Environmental Quality Act (CEQA) regulations. The second phase in the updated scope of work includes a task, Environmental Clearance Review and Recommendations, where the consultant will review the final concepts and Implementation Plan, develop an environmental clearance strategy, and file any required exemption documentation (if appropriate) under CEQA on behalf of the City, following direction to do so from the City.
ATTACHMENTS
Attachment A: Urban Field Studio Amendment No 1 – Contract C24188179 APPROVED BY:
Ed Shikada, City Manager