Attachment C
2023 2024 2025 Q2
POLICE DEPARTMENT
Overtime Expense
Adopted Budget (A) $972,512 $1,028,988 $1,098,939
Modified Budget (B) 972,512 1,028,988 1,098,939 Net Overtime Cost - see below 1,107,518 1,160,290 1,358,886 Variance to Budget (135,006) (131,303) (259,947) Overtime Net Cost
Actual Expense $2,940,019 $3,467,691 $2,161,548
Less Reimbursements
Other Program Reimbursements 878 259,747 278,041 California OES/FEMA (Strike Teams) - - - Stanford Communications 124,868 99,161 56,356 Utilities Communications Reimbursement 64,599 56,429 34,476 Local Agencies (C) 4,949 6,574 3,449 Police Service Fees 100,413 117,433 46,162 Total Reimbursements 295,707 539,345 418,485 Less Department Vacancies (A) 1,536,794 1,768,057 384,177 Net Overtime Cost $1,107,518 $1,160,290 $1,358,886
Department Vacancies (number of days) 4,876 5,419 1,176 Workers' Compensation Cases 23 21 6 Department Disabilities (number of days) 739 381 453
FIRE DEPARTMENT
Overtime Expense
Adopted Budget (D) $2,124,054 $2,146,234 $2,721,066
Modified Budget (E) 3,801,054 2,146,234 5,216,682 Net Overtime Cost - see below 1,740,750 1,734,841 1,912,095 Variance to Budget 2,060,304 411,393 3,304,587 Overtime Net Cost
Actual Expense $3,589,198 $4,099,233 $3,009,868
Less Reimbursements
California OES/FEMA (Strike Teams) 341,629 - 308,239 Total Reimbursements 341,629 - 308,239 Less Department Vacancies (D) 1,506,819 2,364,392 789,534 Net Overtime Cost $1,740,750 $1,734,841 $1,912,095
Department Vacancies (number of days) 4,105 5,297 1,746 Workers' Compensation Cases 32 8 8 Department Disabilities (number of days) 484 274 133 NOTES:
(A) The FY 2025 Police Department budget was increased by 1.0 Police Lieutenant. (B) Police Department adopted budget has not been adjusted in FY 2025. (C) Includes Animal Control Services contract with Los Altos and Los Altos Hills. (D) The FY 2025 Fire Department budget was increased by 3.0 Fire Fighters. (E) As part of the FY 2025 Mid-Year Review, staff is recommending actions that will result in a Fire Department overtime budget of $5.2 million.
Public Safety Departments
Overtime Analysis for Fiscal Years 2023 through 2025