CITY COUNCIL
Regular Meeting
Monday, March 10, 2025
Council Chambers & Hybrid
5:30 PM
Time Estimates Updated
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1. Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status – Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:15 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 ‐ 6:20 PM) Members of the public may not speak to the item(s).
STUDY SESSION (6:20 ‐ 7:20 PM)
2. Review of the Community Services Recreation Division 2025 Special Events Work Plan Staff Presentation
CONSENT CALENDAR (7:20 ‐ 7:25 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3. Approval of Minutes from February 24, 2025 Meeting
4. Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status – categorically exempt.
5. Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. Public Comment
CITY MANAGER COMMENTS (7:25 ‐ 7:40 PM)
BREAK (7:40 ‐ 7:55 PM)
ACTION ITEMS (Item 6: 7:55 ‐ 8:20; Item 7: 8:20 ‐ 9:00; Item 8: 9:00 ‐ 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
6. Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites.
CEQA status – exempt under CEQA Guidelines Section 15061(b)(3). Public Comment, Staff Presentation
7. Adoption of Resolutions Amending the Comprehensive Plan to Re‐Classify Portions of Ramona Street and California Avenue as Car‐Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status ‐ An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. Public Comment, Staff Presentation
8. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status ‐‐ Not a Project. (Item Continued from February 24, 2025 City Council Meeting) Public Comment, Staff Presentation
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.
9. Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status ‐ Not a Project
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee March 11, 2025
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
California Government Code §84308 , commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.
1 March 10, 2025
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.
CITY COUNCIL
Regular Meeting
Monday, March 10, 2025
Council Chambers & Hybrid
5:30 PM
Time Estimates Updated
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1. Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status – Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:15 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 ‐ 6:20 PM) Members of the public may not speak to the item(s).
STUDY SESSION (6:20 ‐ 7:20 PM)
2. Review of the Community Services Recreation Division 2025 Special Events Work Plan Staff Presentation
CONSENT CALENDAR (7:20 ‐ 7:25 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3. Approval of Minutes from February 24, 2025 Meeting
4. Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status – categorically exempt.
5. Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. Public Comment
CITY MANAGER COMMENTS (7:25 ‐ 7:40 PM)
BREAK (7:40 ‐ 7:55 PM)
ACTION ITEMS (Item 6: 7:55 ‐ 8:20; Item 7: 8:20 ‐ 9:00; Item 8: 9:00 ‐ 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
6. Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites.
CEQA status – exempt under CEQA Guidelines Section 15061(b)(3). Public Comment, Staff Presentation
7. Adoption of Resolutions Amending the Comprehensive Plan to Re‐Classify Portions of Ramona Street and California Avenue as Car‐Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status ‐ An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. Public Comment, Staff Presentation
8. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status ‐‐ Not a Project. (Item Continued from February 24, 2025 City Council Meeting) Public Comment, Staff Presentation
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.
9. Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status ‐ Not a Project
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee March 11, 2025
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
California Government Code §84308 , commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.
2 March 10, 2025
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.
CITY COUNCIL
Regular Meeting
Monday, March 10, 2025
Council Chambers & Hybrid
5:30 PM
Time Estimates Updated
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1. Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status – Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:15 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 ‐ 6:20 PM) Members of the public may not speak to the item(s).
STUDY SESSION (6:20 ‐ 7:20 PM)
2. Review of the Community Services Recreation Division 2025 Special Events Work Plan Staff Presentation
CONSENT CALENDAR (7:20 ‐ 7:25 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3. Approval of Minutes from February 24, 2025 Meeting
4. Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status – categorically exempt.
5. Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. Public Comment
CITY MANAGER COMMENTS (7:25 ‐ 7:40 PM)
BREAK (7:40 ‐ 7:55 PM)
ACTION ITEMS (Item 6: 7:55 ‐ 8:20; Item 7: 8:20 ‐ 9:00; Item 8: 9:00 ‐ 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
6. Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites.
CEQA status – exempt under CEQA Guidelines Section 15061(b)(3). Public Comment, Staff Presentation
7. Adoption of Resolutions Amending the Comprehensive Plan to Re‐Classify Portions of Ramona Street and California Avenue as Car‐Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status ‐ An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. Public Comment, Staff Presentation
8. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status ‐‐ Not a Project. (Item Continued from February 24, 2025 City Council Meeting) Public Comment, Staff Presentation
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.
9. Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status ‐ Not a Project
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee March 11, 2025
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
California Government Code §84308 , commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.
3 March 10, 2025
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.
CITY COUNCIL
Regular Meeting
Monday, March 10, 2025
Council Chambers & Hybrid
5:30 PM
Time Estimates Updated
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1. Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status – Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:15 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 ‐ 6:20 PM) Members of the public may not speak to the item(s).
STUDY SESSION (6:20 ‐ 7:20 PM)
2. Review of the Community Services Recreation Division 2025 Special Events Work Plan Staff Presentation
CONSENT CALENDAR (7:20 ‐ 7:25 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3. Approval of Minutes from February 24, 2025 Meeting
4. Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status – categorically exempt.
5. Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. Public Comment
CITY MANAGER COMMENTS (7:25 ‐ 7:40 PM)
BREAK (7:40 ‐ 7:55 PM)
ACTION ITEMS (Item 6: 7:55 ‐ 8:20; Item 7: 8:20 ‐ 9:00; Item 8: 9:00 ‐ 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
6. Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites.
CEQA status – exempt under CEQA Guidelines Section 15061(b)(3). Public Comment, Staff Presentation
7. Adoption of Resolutions Amending the Comprehensive Plan to Re‐Classify Portions of Ramona Street and California Avenue as Car‐Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status ‐ An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. Public Comment, Staff Presentation
8. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status ‐‐ Not a Project. (Item Continued from February 24, 2025 City Council Meeting) Public Comment, Staff Presentation
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.
9. Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status ‐ Not a Project
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee March 11, 2025
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
California Government Code §84308 , commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.
4 March 10, 2025
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.
CITY COUNCIL
Regular Meeting
Monday, March 10, 2025
Council Chambers & Hybrid
5:30 PM
Time Estimates Updated
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1. Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status – Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:15 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 ‐ 6:20 PM) Members of the public may not speak to the item(s).
STUDY SESSION (6:20 ‐ 7:20 PM)
2. Review of the Community Services Recreation Division 2025 Special Events Work Plan Staff Presentation
CONSENT CALENDAR (7:20 ‐ 7:25 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3. Approval of Minutes from February 24, 2025 Meeting
4. Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status – categorically exempt.
5. Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. Public Comment
CITY MANAGER COMMENTS (7:25 ‐ 7:40 PM)
BREAK (7:40 ‐ 7:55 PM)
ACTION ITEMS (Item 6: 7:55 ‐ 8:20; Item 7: 8:20 ‐ 9:00; Item 8: 9:00 ‐ 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
6. Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites.
CEQA status – exempt under CEQA Guidelines Section 15061(b)(3). Public Comment, Staff Presentation
7. Adoption of Resolutions Amending the Comprehensive Plan to Re‐Classify Portions of Ramona Street and California Avenue as Car‐Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status ‐ An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. Public Comment, Staff Presentation
8. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status ‐‐ Not a Project. (Item Continued from February 24, 2025 City Council Meeting) Public Comment, Staff Presentation
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.
9. Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status ‐ Not a Project
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee March 11, 2025
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
California Government Code §84308 , commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.
5 March 10, 2025
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.
CITY COUNCIL
Regular Meeting
Monday, March 10, 2025
Council Chambers & Hybrid
5:30 PM
Time Estimates Updated
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1. Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status – Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:15 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 ‐ 6:20 PM) Members of the public may not speak to the item(s).
STUDY SESSION (6:20 ‐ 7:20 PM)
2. Review of the Community Services Recreation Division 2025 Special Events Work Plan Staff Presentation
CONSENT CALENDAR (7:20 ‐ 7:25 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3. Approval of Minutes from February 24, 2025 Meeting
4. Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status – categorically exempt.
5. Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. Public Comment
CITY MANAGER COMMENTS (7:25 ‐ 7:40 PM)
BREAK (7:40 ‐ 7:55 PM)
ACTION ITEMS (Item 6: 7:55 ‐ 8:20; Item 7: 8:20 ‐ 9:00; Item 8: 9:00 ‐ 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
6. Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites.
CEQA status – exempt under CEQA Guidelines Section 15061(b)(3). Public Comment, Staff Presentation
7. Adoption of Resolutions Amending the Comprehensive Plan to Re‐Classify Portions of Ramona Street and California Avenue as Car‐Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status ‐ An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. Public Comment, Staff Presentation
8. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status ‐‐ Not a Project. (Item Continued from February 24, 2025 City Council Meeting) Public Comment, Staff Presentation
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda.
9. Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status ‐ Not a Project
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee March 11, 2025
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to [email protected].
2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.
California Government Code §84308 , commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.
6 March 10, 2025
Materials submitted after distribution of the agenda packet are available for public inspection at
www.CityofPaloAlto.org/agendas
.
6 4
9 7
City Council
Staff Report
From: City Manager
Report Type: SPECIAL ORDERS OF THE DAY
Lead Department: City Clerk
Meeting Date: March 10, 2025
Report #:2502-4136
TITLE
Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status – Not a project.
RECOMMENDATION
Staff recommends the City Council:
a) Establish a method to select candidates for interviews b) Review the list of applicants and apply the established method to select candidates for interviews to fill the upcoming vacancies on the Architectural Review Board, Human Relations Commission, and Utilities Advisory Commission.
BACKGROUND
On December 2, 2024, the City Council revised the annual recruitment process to occur biannually in April (Spring) and November (Fall). The below boards/commissions are in the Spring Recruitment cycle:
•Architectural Review Board (ARB)
•Historic Resources Board (HRB)
•Planning and Transportation Commission (PTC)
•Utilities Advisory Commission (UAC)
PTC and HRB were not included in this Spring Recruitment cycle. Staff simultaneously recruited for both the expected PTC vacancy and vacancies resulting from the 2024 City Council election.
Recruitment for the expected PTC vacancy was consolidated into a special recruitment and was completed in February, excluding PTC in the Spring Recruitment. HRB was also excluded since no terms are set to expire in 2025.
A Human Relations Commissioner plans to resign on March 31, 2025, resulting in a vacant position with a partial term set to expire on October 31, 2025. Staff included recruitment for this partial term vacancy in the Spring Recruitment cycle.
Item 1
Item 1 Staff Report
Item 1: Staff Report
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The Spring 2025 Board and Commission Recruitment opened on January 16, 2025 and closed on February 26, 2025. A total of 14 applications were received during the recruitment period. The breakdown for each vacancy is listed below:
Board/Commission Seat # Number of Applicants Term Start Term End Architectural Review Board 1, 2, 5 3 (2 incumbents) 4/1/2025 3/31/2029 Human Relations Commission 7 6 4/1/2025 10/31/2025
Utilities Advisory Commission 1, 4 6 (2 incumbents) 4/1/2025 3/31/2029 Staff is requesting the City Council provide direction on how it will select candidates to interview. At its February 26, 2024 meeting1, the City Council voted to allow each Council Member a limited number of votes (equal to the number of vacancies plus 50%, rounded up) to select their preferred candidates to interview, with a threshold of 2 votes needed for an interview. The City Council decided to use alternate methods in subsequent recruitments. For the Parks and Recreation Commission Special Recruitment, City Council chose to interview all qualified candidates, and for the Planning and Transportation Special Recruitment, City Council interviewed candidates who received at least one vote. The City Council has the discretion to determine the candidate selection process for interviews, and staff is seeking guidance on how to proceed.
Membership Requirements
Appointment requirements for each Board and Commission are listed below. •Architectural Review Board – At least three members shall be architects, landscape architects, building designers or other design professionals (PAMC 2.21.0102) This requirement is currently satisfied by Commissioners Mousam Adcock, Kendra Rosenberg, David Hirsch and Yingxi Chen. David Hirsch and Yingxi Chen’s terms are expiring, and their seats are included in this recruitment. All applicants satisfy the requirements.
•Human Relations Commission – Current Palo Alto residency. (PAMC 2.22.010 3) All applicants satisfy the requirements.
1 February 26, 2024 City Council Action Minutes
https://portal.laserfiche.com/Portal/DocView.aspx?id=71414&repo=r-704298fc&searchid=b9959cb0-90f5-4264- 88d3-862bc8a9b126
3 Palo Alto Municipal Code Section 2.22.010, Human Relations Commission. https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61312 Item 1
Item 1 Staff Report
Item 1: Staff Report
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•Utilities Advisory Commission – Each member of the commission shall be a utility customer or the authorized representative of a utility customer. Additionally, Palo Alto residency is required at all times for at least six members of the commission (PAMC
2.23.010 4).
This requirement is currently fulfilled by six Commissioners; Commissioner Meagan Mauter resides outside of Palo Alto. All applicants satisfy the requirements.
STAKEHOLDER ENGAGEMENT
City staff publicized the recruitment through the City’s Uplift Local community e-newsletter, City Clerk’s Office e-newsletters, the City’s website and the City’s social media channels.
Recruitment information was also posted at Palo Alto libraries and City Hall and distributed by email to community-based organizations, businesses, individuals, and City subscription-based notification lists. The recruitment was also advertised in both print and online advertisement in Palo Alto’s local newspapers.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because it an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A - Architectural Review Board Applications – Redacted Attachment B - Human Relations Commission Applications – Redacted Attachment C - Utilities Advisory Commission – Redacted APPROVED BY:
Mahealani Ah Yun, City Clerk
4 Palo Alto Municipal Code Section 2.23.10, Utilities Advisory Commission, https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61350 Item 1
Item 1 Staff Report
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Architectural Review Board Application
Submitted on 23 February 2025, 2:52pm
Receipt number 69
Related form version 15
Name Yingxi Chen
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural Review Board?
Email from the City
Other: Current sitting Vice Chair - reapplying for position Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Architect
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Licensed Architect in the State of California
LEED Accredited Professional
Work Experience:
Y. Chen Architect, Principal, 2017 - present
Williams + Paddon Architects + Planners, Job Captain, 2011- 2017 Collaborative Design Studio, Architectural Intern, 2008- 2011 CHORA Architecture and Urbanism, Researcher and Designer, 2007 Education:
Master of Architecture, University at Buffalo, The State University of New York, 2008
Study Abroad Program - Henry Van de Velde Institute in Antwerp, Belgium, 2007
Bachelor of Architecture, Beijing University of Technology, Beijing, China, 2006
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Currently Vice Chair on the Palo Alto Architecture Review Board Committee member, AIA (American Institute of Architects) Silicon Valley 2018 Design Awards
Committee member, AIA Silicon Valley 2018 and 2019 Home Tour Please select all that apply to you. Architect, landscape architect, building designer, other design professional
Personal and Job Experience
1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position?
To me, buildings represent a lasting commitment. As architects, we bear the responsibility of designing quality spaces where people live, work, and thrive. The role of the ARB is even more significant in this context, and I am eager to contribute to shaping a better community.
Before starting my own practice, I gained valuable experience working with two architectural firms, where I had the opportunity to participate in a diverse range of projects—from schools to hotel resorts, from ski lodges to car dealerships. With this experience, I hope to continue making a meaningful impact and help create environments that enrich our community.
2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it.
Given the housing crisis we are facing, I am especially interested in finding a balance between supporting a healthy, growing city and preserving its unique character. One of the key challenges is addressing onsite circulation issues while also alleviating the pressure on road traffic across the city.
Application Questions
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3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process?
I would like to see the ARB take an active role in reviewing large-scale urban planning for specific areas. Providing coordinated plans and guidelines before the start of projects would be highly beneficial.
4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links.
Our city is home to many quality buildings, and one of my favorites is the Junior Museum and Zoo. It serves as a great example of an inspiring and interactive space for children. Architecturally, the gable roof and clean forms offer a contemporary interpretation of the surrounding neighborhood.
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board.
I have reviewed all of these documents during my time on ARB If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Yingxi Chen
Date Completed 02/23/2025
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Architectural Review Board Application
Submitted on 4 February 2025, 9:52pm
Receipt number 72
Related form version 15
Name David Hirsch
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94301
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural Review Board?
Community Group
Email from the City
Personal Information
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Palo Alto Weekly
City Website
Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired Architect
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Harvard College BA- Philosophy; The Cooper Union- Architecture-- non degree; Harvard Grad. School of Design - M Arch.
Registered Architect; New York State and Connecticut; Senior Urban Designer; NYC Mayor's Office of Development (MOD)
Partner in several NYC Architectural Firms and founding partner of Urban Architectural Initiatives (UAI) from 1997 to 2016 responsible for many, varied residential projects, educational facilities, community facilities, and commercial street improvements.
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Pre- Palo Alto: Renovated Brownstone in Park Slope neighborhood of Brooklyn, NY.; Active in block association, then Park Slope Civic Council for various
neighborhood improvements; board member Prospect Park Environment Center including overseeing renovation of historic tennis house;; participant in application to Landmarks Commission to qualify Park Slope as first NYC designated historic neighborhood. Palo Alto: Assistant to consultants during community involving study of Cubberley to create a coordinated new community facility and (future) school; ARB member for two 3-year periods.
Please select all that apply to you. Architect, landscape architect, building designer, other design professional
Personal and Job Experience
1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position?
I request the opportunity to serve a final term on the ARB. I believe my experience as the founder of an architectural firm in New York, responsible for numerous significant housing projects (mostly for affordable tenants), civic buildings, educational facilities, historic structures, small commercial buildings, street improvements has provided me with a deep understanding of the design and construction process. The two terms on the ARB have broadened this experience, through the addition of group consensus.
One special additional professional experience in NYC was as a senior urban designer for the Mayor's Office of Development, which effectively created opportunities for the restoration of failing commercial areas of the city. Peter Baltay and I agree that a development office would benefit Palo Alto by coordinating the appropriate players to pro-actively encourage the potential, major housing opportunities and appropriate neighborhood needs in response to the Housing Element.
Application Questions
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2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it.
A ten unit townhome development is proposed for a small section of the parking lot adjacent to Town and Country on Encina Avenue. A separately owned parcel including the remainder of the parking lot and the original T&C property is leased by the owners of T&C from a single land owner.. During a presentation of the townhomes I voiced my concern that this was too small a project given the large size of the entire parking lot; that there should be one project with many more units (especially considering the city's Housing Element requirements). The other board members disagreed and voted for the project. It is scheduled for this weeks meeting (Feb. 6, 2025). The owner of T&C wrote a letter reaffirming their interest in creating one unified project design. If Palo Alto had a development coordinator' perhaps this opportunity would have been feasible. Given the choice, I imagine that T&C would have preferred a less prominent design more appropriately integrated with its neighbor.
3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process?
Our responsibility is often fairly simple, many quality architects are willing to suffer the complexity of the approval process to build here. But if we are conscientious and concerned about the RHNA numbers relative to their impact (25 buildings X 250 apartments = 6,250 total units x 2.3 av. family = 14,375 new Palo Alto'ans which equals about 22% increased population which means) we need to plan for more related parks, local commercial facilities, transportation, utilities etc. This is not a one-off, this requires major urban planning and the ARB ought to be part of the equation.
4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links.
Stanford University - The original rusticated stone buildings and landscaping (Henry Hobson Richardson - Architect; Frederick Law Olmsted - Landscape Architect)
The Canter Art Museum - (Polshek and Partners - Architects) Ramona Street - Hamilton to University - Pedro de Lemas; Birge Clark and others -
Architects
Bio-X - Stanford - (Norman Foster - Architect)
Office Building - University at Alma - (Joseph Bellomo - Architect Hizashi - Multiple Housing Unit - (Architect unknown)
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board.
The Comp Plan and Zoning Code are an integral part of our analysis and that of the Department of Planning prior to receiving packet. The zoning is provided in each architects submission as well. The Comp Plan is especially important to understand the quality of the Palo Alto community. The El Camino planning is in flux and the Design Guidelines are fairly dated. CEQA is normally carefully addressed by Planning, Density Bonus is critical now for the Housing Element. Downtown is the latest study along with El Camino and San Antonio Road. I am very familiar with the Historic regulations. Objective Standards and SB9 Standards are also important. I am fairly well informed about most of these.
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If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: David L Hirsch
Date Completed 02/05/2025
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Architectural Review Board Application
Submitted on 25 January 2025, 9:44am
Receipt number 71
Related form version 15
Name Sema Yavuz
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94301
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural Review Board?
Palo Alto Weekly
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Architect and Urban designer
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
USGBC LEED certified
CA architectural license
20 year experience as an architect and urban planner
Worked for Hillier, EYP up at East coast and had my own architectural firm in San Diego 2007-2013
Designed cities, office campuses, schools, homes, tenant improvement projects in US and internationally
I have been focusing on affordable housing investment, development and operations in Indiana since 2012 to present
I am mostly concerned and pationate about about affordability of housing to the young generation all in all through out the country Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
New to the community. Moved from San Diego end of December 2024 lived in Palo Alto 2018 to 2021
Please select all that apply to you. Architect, landscape architect, building designer, other design professional
Personal and Job Experience
1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position?
Advocating affordable home. Sustainable urban and building practices also working and enhancing the urban design guidelines for downtown
2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it.
Affordable housing homes for everyone, mitigation of wild fires
3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process?
Affordable housing, enhancing urban design guidelines with business success and affordability to all in mind. Promote diversity
4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links.
Affordable housing using Modular’s and prefabricated components projects with mixed use component that promotes revitalization with sustainability in mind
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of I have experience developing/ designing Design guidelines , master planning
Application Questions
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these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Sema Yavuz
Date Completed 01/23/2025
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Human Relations Commission Application
Submitted on 21 February 2025, 5:17pm
Receipt number 48
Related form version 12
Name Jonake Bose
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025)
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations Commission?
Community Group
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Independent College Consultant
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I have been an independent college counselor (paid and probono practice) since 2020. My college counseling website is
www.jonakebose.com
I am a professional member of the IECA (College Counseling prof. organization)
I received my College Counseling Certificate from UC Berkeley in 2020 I was the Executive Director and served on the Board of Dream Catchers 2018-2020
I received my MA in International Relations & Economics from U of S.
Carolina
Served on Site Council for Ohlone Elementary, JLS Middle School, Palo Alto High School
For additional information related to my professional career in banking please view my LinkedIn profile: www.linkedin.com/in/jonakebose/ Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
I was the Board member on Youth Community Service 2014-2016 Board member and Finance Comm. Chair for Sage - Education travel organization
Vestry member St. Marks - 2 terms - most recent term started in 2024 Board member of Woodstock School - Oldest international residential school in the Himalayas - since 2020. Chair of Audit and Advancement committee
Personal and Job Experience
1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the
position?
Having come to the US on a full scholarship and benefited tremendously from that opportunity, I have always volunteered striving to pay it forward to those who are marginalized and don't have access to the resources many in this community do. As the executive director of a small non- profit serving low income middle school students in Palo Alto, I realized that many in this community are not aware that there are people living among us struggling to make ends meet. I would like to serve in a way so as to bring more equity to this disenfranchised group and increase awareness among Palo Alto residents so that we listen and learn from each other. I believe my experience working closely with this marginalized community has increased my awareness and
understanding which will allow me to contribute positively to the work of this commission.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it.
There are two issues that I believe came up before HRC that are interest to me:
1. Providing assistance to support the unhoused community members - (RV dwellers, those living in the cars).. I have learned about this as I have engaged through our church with Life Moves and Hotel de Zink. I have had a chance to see how hard working these people are and would like to support them in finding more stability and ways for them to connect with the community they work in.
2. The other issue that is close to me is mental health issues affecting Application Questions
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the youth in our community. With the increased proliferation of screen usage, there is a lot more anxiety and loneliness among our youth. I believe the HRC could work on recommendations to support our youth in ways they can connect with each other and have a sense of belonging within the community thereby feeling less lonely and less anxious.
3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process?
I do not have specific goals that I would like to see the HRC achieve, but I would like to actively support the goals the committee has put forward making sure we are listening to all stakeholder voices and being as inclusive as possible. Residents should feel safe and know that their voices are heard. There might be new issues that surface given the current political climate. It is important that we listen as issues arise and adapt accordingly if necessary.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
I do not have any particular experience with any of the above mentioned documents.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Ms. Jonake Bose
Date Completed 02/21/2025
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Learn: Analyze insights to develop data-driven policy recommendations that address equity gaps.
Act: Implement awareness campaigns, advocacy programs, and diversity initiatives to drive systemic change.
As a long-time Palo Alto resident, I am deeply invested in creating a welcoming, inclusive, and fair community for all. I look forward to the opportunity to serve and contribute meaningfully to the HRC’s vital work.
Thank you for your time and consideration. I welcome the opportunity to discuss how my experience and passion can support the Commission’s efforts.
Sincerely,
Sridhar Karnam
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Describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held: (1242 characters)
How did you learn about the vacancy on the +uman Relations Commission? Community Group
Email from the City
Palo Alto Weekly
Daily Post
City Website
Flyer
Other: ______________________________________________________________________________ List relevant education, training, experience, certificates o f training, licenses, or professional registration: (621 characters)
Employment
Employer:
Occupation:
Current Employer Last Employer
Human Relations Commission
I have been actively engaged in community-building, mentorship, and advocacy, aligning with the HRC’s mission. From 2005 to 2010, I raised funds in India to support the education of underprivileged children from marginalized caste and religious backgrounds and worked with an orphanage providing schooling and boarding for high school girls.
From 2014 to 2016, I volunteered with the Aga Khan Foundation Bay Area chapter, organizing fundraising events and walkathons. As the only Hindu volunteer in this Muslim-led initiative, I aimed to bridge communities and encourage broader support for a shared cause.
I believe all humanity is one and that everyone deserves equal opportunities regardless of race, gender, or religion. At HP and Salesforce, I worked with Women in Security groups, organizing events to promote and hire women security professionals.
I am passionate about youth education and diversity in STEM, mentoring underrepresented students and supporting local nonprofits with digital security guidance.
As a long-time Palo Alto resident, I am committed to fairness, inclusion, and equity in our community and eager to serve the HRC’s mission.
SRIDHAR KARNAM
Referred by Lori Meyers
I have a strong background in leadership, advocacy, and inclusion, aligning with the HRC’s mission. With an MS in Engineering Management (Santa Clara Univ.) and an MBA in Marketing, I have led diverse teams in security, cloud, and product management at Salesforce, Oracle, and HP.
My expertise in public communication, strategic leadership, and cross-cultural collaboration enables me to drive awareness and fairness. As a Palo Alto resident, I am committed to fostering equity, inclusion, and civil discourse in the community.
Salesforce
Product Manage
✔
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2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived videos available from the Midpen Media Center. (1449 characters)
1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? (1518 characters)
Human Relations Commission
The community listening session on Local Muslim, Palestinian, and Arab Experiences in the Face of Rising Islamophobia and Anti-Arab Hate (December 2023) deeply resonated with me, as I strongly believe that listening is the first step to understanding complex social issues and fostering meaningful change.
This session highlighted the challenges faced by marginalized communities in times of heightened discrimination and underscored the importance of open dialogue, empathy, and community support. It reminded me of my own experience working with the Aga Khan Foundation in the Bay Area from 2014 to 2016, where I was the only Hindu volunteer in a Muslim-led initiative. I actively helped organize fundraising events and walkathons, believing that interfaith collaboration can bridge communities and create shared opportunities for support and understanding.
Participating in this work reinforced my conviction that all humanity is one and that every individual, regardless of race, religion, or ethnicity, deserves equal opportunities and dignity. I deeply appreciate the HRC’s commitment to giving a platform to underrepresented voices, as true progress begins with listening, acknowledging lived experiences, and working together to build a more inclusive and equitable society.
SRIDHAR KARNAM
I am passionate about equity, inclusion, and social justice, and I believe in fostering a community where everyone has equal opportunities, regardless of race, gender, or background. Serving on the Human Relations Commission aligns with my lifelong commitment to advocacy, mentorship, and community engagement.
My experience spans fundraising, mentorship, and leadership in diversity-focused initiatives. From 2005 to 2010, I raised funds in India to support underprivileged children from marginalized communities and worked with an orphanage for high school girls. From 2014 to 2016, I helped organize fundraising events and walkathons for the Aga Khan Foundation, fostering interfaith collaboration.
In my professional career, I have worked at HP and Salesforce to promote diversity in cybersecurity, helping organize events to hire and support women in security. I also mentor underrepresented students in STEM and support local nonprofits with digital security guidance.
As a long-time Palo Alto resident, I am committed to creating a fair and inclusive community. My diverse experiences in advocacy, leadership, and cross-cultural collaboration equip me to contribute meaningfully to the HRC’s mission.
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4. Human Relations Commission Members work with the documents listed below. If you have experience
3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? (1656 characters) with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board (690 characters) Muni Code 9.72 – Mandatory Response Program
Community Services Element of the Comprehensive Plan (2017)
Human Relations Commission
Human Services Needs Assessment (2020)
I have experience working with anti-discrimination policies, diversity initiatives, and inclusion programs in both professional and volunteer settings. At HP and Salesforce, I helped organize events to promote and hire women in security, addressing gender diversity in tech.
My work with the Aga Khan Foundation involved interfaith collaboration and fundraising for marginalized communities, aligning with the HRC’s mission. Additionally, I have mentored underrepresented students in STEM and supported local nonprofits, giving me insight into equity, access, and policy advocacy.
SRIDHAR KARNAM
I would apply a Listen-Learn-Act Framework to help the HRC drive equity and inclusion in Palo Alto.
1. Listen – Understand Community Needs (0-6 months)
• Host listening sessions with underrepresented groups (e.g., minorities, immigrants, women in tech).
• Use surveys and town halls to identify key challenges in discrimination, housing, and employment.
• Partner with local organizations and interfaith groups to elevate diverse perspectives.
2. Learn – Develop Policy Recommendations (6-12 months) • Analyze insights from listening sessions to create an HRC Equity Report identifying systemic barriers.
• Study best practices from other cities to inform policy improvements. • Work with officials to refine anti-discrimination policies and increase resource accessibility.
3. Act – Implement Initiatives for Long-Term Impact (12+ months) • Launch awareness campaigns on racial and religious discrimination. • Develop a Community Ally Program for peer-led advocacy and inclusion. • Advocate for diverse hiring practices in city offices and businesses.
As a community leader and advocate, I bring experience in fundraising for marginalized students in India, promoting women in cybersecurity, and interfaith collaboration with the
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Human Relations Commission Application
Submitted on 2 February 2025, 7:52pm
Receipt number 43
Related form version 12
Name Sean Patrick King
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025)
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations Commission?
Other: Friend
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Administrative Assistant
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Administrative Assistant in the PAU Office of Registrar.
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
None.
Personal and Job Experience
1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the
position?
I am interested in serving on the Human Relations Commission to promote equity, inclusivity, and data-driven decision-making in our community. As a Palo Alto native with a background in economics and business analytics, I bring expertise in data analysis and policy evaluation to assess community programs and inform strategic decisions.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it.
A recent issue before the Human Relations Commission that particularly interests me is the presentation on hate crimes by the Federal Bureau of Investigation's Civil Rights Unit in September 2022. This topic is of great concern to me because understanding and addressing hate crimes is crucial for fostering a safe and inclusive community. By analyzing data on such incidents, we can identify patterns and implement targeted interventions to prevent future occurrences.
3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process?
If appointed, I would like to see the Human Relations Commission achieve measurable progress in promoting social equity, enhancing community engagement, and using data-driven insights to address issues like discrimination, housing insecurity, and public safety.
Specifically, I would advocate for improved data collection and analysis to assess disparities in access to resources and inform policy recommendations. I would also support initiatives that foster dialogue between diverse community groups and local government to ensure that all voices are represented in decision-making.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
I do not.
If you'd like to provide any additional documents, please upload below.
Resume_January_2025.pdf
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Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Sean Patrick King
Date Completed 02/02/2025
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Human Relations Commission Application
Submitted on 19 February 2025, 6:07pm
Receipt number 50
Related form version 12
Name Sunanda Mishra
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025)
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations Commission?
Community Group
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Homemaker
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
MAIS: Masters of arts and Interdisciplinary studies, Oregon State University.
B.S, Computer Science and Engg, NIT Rourkela.
Computer software professional in the bay area for 11 years (1996-2007) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Parent volunteer at Fairmeadow Elementary School, science lab and art lab coordinator (2011-2018)
Volunteered for Ravenswood school district elementary schools for a semester.( reading helper for Belle Heaven Elementary school) 2016.
Volunteer at an international charity (Vibha Inc) that supports underprivileged children. (1996-present): Marketing and outreach coordinator and Graphic designer.
Personal and Job Experience
1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the
position?
I grew up in India in an educated middle class home. While I had a great childhood I was acutely aware of the needs of people that are less fortunate, and with that I joined the non profit Vibha to help raise awareness about the underprivileged children in India. In my last few years I have been fortunate to understand the issues like homelessness and mental health problems in our communities. While most people that I meet in palo alto seem to be highly educated, many lack awareness and empathy for the marginalized community. What I hope to bring to HRC is my enthusiasm to educate our community to be part of the solution. Be it mental health issues, unhoused population in palo alto or gender diversity in our schools, I wish to help our community overcome the fear and stigma and come together to find solution that uplifts us all.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it.
Nov 2024 had a discussion on services for the unhoused. During pandemic I was keen on helping those who were unable to afford housing and were parked in their vehicles. While a local church was willing to provide some unhoused folks parking spots in the night, I saw how local residents opposed it with fearful rhetoric that was based on negative stereotype of the poor and homeless. It was particularly hard to see veteran residents of our community being scared for no reason. I wish to educate people to overcome fear so that they can come our and support solutions to problems rather than sit out in fear.
3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process?
Make our community more tolerant towards people who are marginalized and undeserved via awareness campaigns and sensitize our community to the diversity and equity needs of our future. I would like to help with promoting the work of HRC via seminars and flyers and by getting out there in front of our busy tech savvy population that seems to have a blinders sometimes for everything humanitarian.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of No.
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these documents, please describe that experience. Experience with these documents is not required for selection.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Sunanda Mishra
Date Completed 02/19/2025
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Human Relations Commission Application
Submitted on 7 February 2025, 4:33pm
Receipt number 45
Related form version 12
Name Jessica Nelson
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94306
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025)
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations Commission?
Email from the City
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Community Manager, Entrepreneur & Non-Profit Founder Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
CA Realtor License ID:2107508
Member of the Santa Clara Realtor Association Foundation Board of Directors.
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
I have attended local events that support local business and my teen has served with YCS (Youth Community Service). In my occupation I serve the community by providing assistance to settling expats in navigating the city and finding the support they need to adjust to living in a new city.
Personal and Job Experience
1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the
position?
I am interested in serving on the Palo Alto Human Relations Commission because I am passionate about fostering inclusive communities. With over 10 years of experience as a community manager and realtor, I have built strong relationships across diverse groups and understand the importance of collaboration. As a board member of the Santa Clara Realtor Association Foundation, I am committed to improving community well-being. Through my nonprofit, Pinnacle Coast Global, I have led initiatives focused on empowering vulnerable populations, particularly in housing and social services. My experience in real estate, nonprofit management, and community outreach will allow me to contribute meaningfully to the commission’s mission of building a more inclusive Palo Alto.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it.
A recent issue that caught my attention was the Commission’s discussion on affordable housing and its impact on vulnerable communities. As someone who works in real estate and manages housing solutions for underserved populations, I am deeply concerned about the lack of affordable housing options for low-income residents in Palo Alto. The increasing housing costs have made it increasingly difficult for families, students, and other vulnerable groups to find stable housing. This issue is of particular interest to me because my work with Pinnacle Coast Global focuses on providing housing solutions for people facing these challenges. I believe the Commission’s efforts to address this issue align with my own mission of promoting equitable access to housing and resources. I am eager to contribute to finding sustainable solutions that ensure all residents can thrive in our community.
3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process?
If appointed, I would like to see the Human Relations Commission focus on advancing affordable housing initiatives, promoting inclusivity, and strengthening community outreach programs. One goal would be to create more opportunities for affordable housing that can help support vulnerable groups, including students, families, and low-income individuals. I would also like to see more initiatives that foster cross- cultural dialogue and understanding among Palo Alto’s diverse communities. My background in real estate, nonprofit leadership, and Application Questions
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community engagement would allow me to contribute by advocating for policies that prioritize inclusivity in housing and social services.
Additionally, I would leverage my connections with local organizations to collaborate on projects that address the needs of underserved residents, ensuring that everyone in Palo Alto has access to the resources they need to thrive.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
Although I have not yet worked directly with the specific documents listed, my experience in community management and nonprofit leadership has prepared me to quickly understand and engage with similar strategic planning materials. As the founder of Pinnacle Coast Global, a nonprofit in its early stages, I am deeply focused on assessing the needs of vulnerable populations and designing programs to address gaps in housing, social services, and community development. Although my nonprofit is new, I aspire to contribute to policies and initiatives that promote equitable access to resources. Additionally, my work on the Santa Clara Realtor Association Foundation Board has involved reviewing community plans, helping me develop skills to analyze and contribute to community-focused documents. I am eager to expand my knowledge and actively engage with these documents to further the commission’s work.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Jessica Nelon
Date Completed 02/07/2025
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Human Relations Commission Application
Submitted on 23 February 2025, 8:39pm
Receipt number 52
Related form version 12
Name Aji Oliyide
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025)
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations Commission?
City Website
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Senior Program Manager
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
BS Mechanical Engineering - Georgia Institute of Technology MBA - Duke University
Chief Operating Officer Certification Program (in progress) - M.I.T Employer: Google for 9+ years
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Previous: SFCASA Board Member (3 years)
Current: Global Glimpse (2+ years), Board Member & Vice Chair Personal and Job Experience
1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the
position?
I am interested in this position for several reasons but the most compelling is related to: having a vested interest in acting as an agent of change and fairness for the people of Palo Alto. This is core to my ethics and how I operate in my professional and personal life. I have been at Google for 9+ years but a working professional for many more. I am consistently sought after as a mentor/coach and advisor, particularly in situations where colleagues are seeking guidance in difficult/challenging situations. I bring many years of insight from various industries and public service on nonprofit boards.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it.
City services and resources for the unhoused during periods of inclement and cold weather including warming centers: as a global citizen, the plight of unhoused people deeply concerns me. I'm very interested in not only supporting temporary solutions which provide immediate protections/care but also thoughtful longterm solutions so that people can benefit from a feeling of stability and dignity.
3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process?
In addition to several other goals, I would love to deep dive into issues related to youth. The two Boards of which I have served (SFCASA) and Global Glimpse deal with youth in the foster care system and underrepresented youth travel, respectively. Vulnerable populations are of particular interest to me to support. I am a 15+ year program manager and an expert in execution of programs. I can lend this expertise in any way that provides value to the city.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
N/A - I do not have direct experience with the documents listed.
If you'd like to provide any additional documents, please Application Questions
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upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Aji Oliyide
Date Completed 02/23/2025
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Utilities Advisory Commission Application
Submitted on 25 February 2025, 3:24pm
Receipt number 60
Related form version 11
Name Craig A Barney
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory Commission?
Palo Alto Weekly
Personal Information
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Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Environmental Manager
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
B.S. Chemistry; UC Berkeley
MSEM: Master of Science Environmental Management; USF
Environmental Manager 40 years experience
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Previously on the CPA Compost Committee
CPA CBDG 1998
Peninsula Industrial Business Association, President 1996 Leadership Palo Alto, Member 1997
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the
position?
As I am nearing retirement after over 40 years in the environmental field, I am intereste=d in using my skills locally. As a PA resident, I am very concerned about increasing our green energy portfolio.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center.
Fiber to the home
3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process?
Improving all utilities and their delivery. Smart Meters are new and would like to understand them. Solar Power at home. Battery storage at home
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
Volunteered for Fiber to Home working group.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Application Questions
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Signature Name of signatory: Craig A Barney
Date Completed 02/25/2025
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Utilities Advisory Commission Application
Submitted on 16 January 2025, 10:18am
Receipt number 50
Related form version 8
Name Rachel Croft
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94306
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory Commission?
Other: current commissioner
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Consultant, Marketing and Strategy in Healthcare industry Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
- Current member of Utilities Advisory Commission (22 months). - For the last 8 years I worked for a company applying behavior change models for quitting smoking. As employee #4 I led early development of the product, working with smoking cessation experts to select and implement behavior change models through use of an FDA cleared biometric sensor plus behavior change app. Through data collection and iteration we learned about what works to help people quit smoking. I hope to apply this experience at UAC as we help residents and businesses adopt energy / water efficiency and modify use patterns achieve the City's sustainability goals.
- Prior to that I spent 18 years in the medical device industry in business functions: strategic marketing and business development, working in compliance with FDA and EU regulations.
- Prior to that I spent 5 years in investment banking.
BS Industrial Engineering , Stanford
MBA in Finance, Wharton U Penn
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Current UAC Commissioner (22 months)
Recently joined the Palo Alto Climate Protection Working Group (June 2024)
Greene Elementary: Current PTA Secretary (2 years)
Escondido Elementary: Safe Routes to School rep (2 years), VP Communication (2 years)
I worked actively in Southgate over the last 10 years to keep residents informed and provide input to Palo Alto regarding Grade Separation at the Churchill crossing.
Nextdoor: neighborhood lead for Southgate
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the
position?
I am interested in sustainability and I view utilities as key actors that can enable communities to reduce their climate impacts. This was my main reason for wanting to participate on the UAC. I am interested in bringing my experience applying behavior change models to advise CPAU as it seeks to influence resident and business usage patterns to achieve our SCAP objectives. Now that AMI is almost completely rolled out we have data to share with customers that has the potential to change behaviors if we use it effectively. I'm inspired by CPAU's opportunities and challenges and I hope to continue work on the commission for another term.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center.
I'm particularly interested in time of use rates and their potential to impact usage patterns, in line with my interest in behavior change. I would like to see CPAU set rates that incentivize people use energy in ways that help us achieve clean power while maintaining reliability and resiliency.
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3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process?
I would like to see the UAC continue to advise and advocate for activities that will help us to achieve our SCAP goals. This would involve continued tracking of metrics (for example: 80% by 2030, penetration of electrification, HPWH uptake, etc.) and achievement against them. I also hope the UAC can advise the city on decisions that affect rates which have been increasing at a higher rate lately, with a goal of bringing the year/year increases down while still achieving reliability, service and SCAP goals.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
I have reviewed the SCAP plan in detail as it has evolved,so that I am familiar with the City's goals, especially the items that are relevant to CPAU.
I have reviewed any plans that are relevant to discussions at UAC as the discussions arise.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Rachel E Croft
Date Completed 01/16/2025
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Utilities Advisory Commission Application
Submitted on 13 February 2025, 5:19pm
Receipt number 57
Related form version 11
Name Claude Ezran
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory Commission?
Email from the City
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired Executive
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
• Retired high-tech marketing executive, 30+ years of experience in Silicon Valley companies such as Intel, 3Com, Adobe, and start-ups, mostly at the Director and VP level.
• Director of Marketing for Oorja Fuel Cells, a clean energy company(2015-2016).
• Extensive experience working collaboratively in teams. • Member of the Board of Directors of Cable Co-op (1992-1998)..
Subscribers-owned cable TV company serving Palo Alto households.
Very similar to a publicly owned
utility.
• MBA, Harvard Business School.
• MSEE, Ecole Superieure d'Electricite (France). Studied electricity generation and transport.
• BS. Advanced mathematics and physics
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
• Human Relations Commission, including Vice-chair and Chair:2008- 2014.
• Founder and Organizer of Palo Alto World Music Day: 2009-2019 • Member of the Board of Directors, Palo Alto Recreation Foundation (PARF): 2010-2020
• Graduate of the Palo Alto Citizen Police Academy: 2019 • Member of the Community Advisory Group to the Police Chief: 2010- 2012
• Member of Steering Committee for Measure A (school parcel tax): 2005 • Treasurer of the Palo Alto PTA Council: 2004-2007.
• Member of the Board of Directors, Cable Co-op: 1992-1998.
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the
position?
Three examples regarding my life-long strong interest in energy and utility issues:
Director of Marketing for Oorja Fuel Cells (2015-2016).
Oorja was a clean energy company that manufactured power systems based
on methanol fuel cells. These systems reduced operating costs and greenhouse gas emissions in a wide variety of applications such as wireless telecommunications and materials handling.
Member of the Board of Directors of Cable Co-op (1992-1998) Cable Co-op was a cable TV company serving 28,000 households around
Palo Alto. It was owned by its subscribers. In many ways its mission and its functioning were very similar to those of a publicly owned utility.
MSEE, Ecole Superieure d'Electricite (France).
My engineering School was partially funded by EDF (Électricité de France), a state-owned utility which is one of the largest utilities in the world. I studied electricity generation and distribution in great detail and visited many different types of power generation plants.
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2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center.
Reliability and Resiliency Strategic Plan. Resiliency is an important issue for the
Commission that I am very interested in. We need to look at what can be done to decrease the frequency and duration of power outages by looking at all the
factors that impact reliability: equipment quality, equipment placement, redundancies, risk management, human factors, etc.
Grid Modernization Project. As we increasingly move away from combustion engine cars and gas appliances, and increase our population with mandated housing, the demands on the electric grid will substantially increase above and beyond what the current grid can accommodate. This is a critical issue for the future of Palo Alto.
3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process?
I would put to use my analytical and problem solving skills to look at:
The progress already achieved with the deployment of our Advanced Metering Infrastructure (AMI) and how that improves conservation of water and energy, as well as how our customers are using the information provided to better manage their consumption. Are we now getting tangible benefits from AMI besides labor savings? Improving reliability and resiliency of the electric grid. Look at the entire chain of factors that impact them. How can we combine grid modernization with improvements in reliability?
Continue the focus on: clean energy, reducing greenhouse gas emissions, transition from gas to electricity, and improving sustainability.
Continue to improve recycling rates, but focus also on reducing waste in the first place.
Energy conservation programs, green building codes, etc.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
I read some of these documents in the past and will definitely spend more time on them if selected for the position.
I participated in a community workshop for the update of the Strategic Plan, in 2017.
I do, also, closely follow news about the City utilities, mostly through the Palo Alto Weekly.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Claude Ezran
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Date Completed 02/13/2025
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Utilities Advisory Commission Application
Submitted on 10 February 2025, 11:53am
Receipt number 53
Related form version 11
Name Phil Metz
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94306
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory Commission?
Email from the City
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired researcher, consultant, and business executive.
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Education:
• PhD in physics
• MBA in marketing
Experience:
• Commissioner, Utilities Advisory Commission (2021-present) • Co-founder, Director, and Vice President, BioPhysical Economics Institute (2020-2024)
• Research Fellow, Project Drawdown (2018-2019)
• 11 years as sustainability consultant and researcher
• 10+ years of R&D in energy efficiency and renewable energy, including electric heat pumps, cool / green roofs, solar, and community energy systems
• 16 years consulting for energy-related businesses, including electric utilities
• 6 years as renewable energy business development executive • 3 years as Palo Alto emergency services volunteer, both as BPC and as CERT
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Since 2017, my full-time focus has been energy and environmental sustainability research, advocacy, and writing.
Commissioner UAC (2021-present)
BioPhysical Economics Institute (BPEI) (2020-2024): Together with a group of scientists, economists, and executives, I co-founded BPEI and served as Director and Vice President. BPEI, a non-partisan non-profit, works to bring the natural sciences into economic analysis and financial decision making.
Project Drawdown (2018-2019): I served as a Research Fellow, focusing on heat pumps, district heating, and cool roofs to help the world reach “Drawdown” of atmospheric greenhouse gases.
Emergency Services Volunteer (ESV) (2017-present): Both a block preparedness coordinator (BPC) and a community emergency response team (CERT) volunteer.
International Rescue Committee (IRC) volunteer (2018-present): Since 2018 I have volunteered as a mentor with the IRC to help immigrants obtain jobs in the US.
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the
position?
I want to help CPAU become a leader in all its utilities to benefit the Palo Alto Community and as a model for others:
• Grid Modernization: CPAU plans to spend $300M+ but lacks a detailed Application Questions
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plan for how the grid would address new technologies, regulations, and SCAP needs.
• Emergency preparedness: CPAU has preparation for water operations in an emergency, but not for electricity.
• Fiber to the home (FTTH): I was proud to help get FTTH off the ground but there’s much more to do.
• Commercial energy / data centers strategy: “Commercial” represents 80% of CPAU’s electric load and, due to AI, datacenters may become giant new loads. CPAU needs a plan for these changes.
• Operational improvement: Esp. how to learn from mistakes and not repeat them.
Relevant experience I bring to UAC includes 4 years as a UAC commissioner, and expertise in physics, especially energy and renewable energy systems; biophysical economics; the utility industry; building energy systems; and executive mgmt.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center.
The #1 issue is modernizing the CPAU distribution grid. I am interested because of the cost – $300M+ CAPEX – and because implementation will determine Palo Alto’s contribution to renewable energy worldwide.
But CPAU has not articulated its goals, strategy for achieving those goals, a detailed roadmap for what will be done when, and ways to reduce expenditures. I’m especially concerned that we address:
1. New technologies: The future grid will be fundamentally different from today’s grid. So, Grid Mod needs to anticipate those changes, for example, local distributed energy resources (DER) such as solar + storage; microgrids; demand side management (DSM); electric vehicles (EVs), and advanced metering (AMI).
2. SCAP: Delivering the energy called for by the City’s SCAP plan?
3. Resilience: During normal operations and during emergencies.
4. Other exogenous factors, esp. energy supply, regulations, and demand shifts, such as proliferation of large data centers.
3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process?
I would like to help CPAU reestablish its leadership in the utility industry:
1. Get Grid Mod on track: Develop a detailed strategy and plan, addressing (as outlined above) new transformational technologies, SCAP needs, resilience, and other exogenous factors, including energy supply, new regulations, and demand shifts.
2. Emergency preparedness across all utilities. For electricity, CPAU assumes a worst-case emergency of 24-48 hours. That is inconsistent with the Palo Alto Office of Emergency Services (OES) which recommends that we prepare for 1-2 weeks of no electricity, no water, and no help. CPAU needs to develop its emergency preparedness consistent with the OES “design emergency” and in collaboration with OES.
3. Make FTTH a success. As a member of UAC’s FTTH subcommittee, I was proud to play a role in getting FTTH off the ground – after decades of effort. I think we arrived at a good solution. And now we need to implement.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
As a UAC commissioner since 2021, I am very familiar with and have contributed to all of the CPAU-related plans listed and their subsequent revisions. Some of the contributions I’m most proud of include:
• Utilities strategic plan and Grid Mod: Commissioner Memos articulating improvements with commissioners Johnston and Phillips.
• Emergency preparedness: Commissioner Memos setting direction with commissioners Bowie and Gupta.
In addition, I have served on the Palo Alto S/CAP Ad Hoc Working Group, so I am very familiar with and have contributed to the S/CAP plan as it has evolved.
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If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Phil Metz
Date Completed 02/07/2025
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Utilities Advisory Commission Application
Submitted on 8 February 2025, 8:56pm
Receipt number 56
Related form version 11
Name Olgu
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94306
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory Commission?
City Website
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Data Scientist/Software Engineer
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I have worked for SCE and PG&E almost 10 years where I
led/participated in various RFO proposals and their evaluations as well as various gas and electric forecast/strategy/procurements.
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Currently, I am the VP of merchandise at Gunn High School Sports Boosters as well as the coach for my daughter's Girls Scout's Robotics team.
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the
position?
I am interested in serving on the UAC because I am passionate about ensuring that our community has access to safe, reliable, cost efficient, and sustainable utility services. I believe that thoughtful utility planning is essential for economic growth, environmental responsibility, and the well- being of residents. I will bring a strong background in engineering/data/strategy with experience in energy management & development & procurement to advise the board and the City Council. In my previous roles at SCE and PG&E, I evaluated RFOs and procurements for various products/resources which gave me insight into the challenges and opportunities in utility management. I am confident that my ability to analyze current challenges, engage with stakeholders, and develop practical solutions will contribute to informed decision- making on the commission. I look forward to collaborating with fellow members to enhance the efficiency and sustainability of our community’s utilities.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center.
Grid modernization project would be one that particularly interest me. As I worked on modeling various parts of the CA grid and forecasted hourly nodal prices in CA, I will utilize my expertise to help contribute to UAC.
3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process?
I would like to see a robust system where an informative UAC that will guide and work with City Council effectively to accomplish the common goal of providing safe, reliable, cost efficient, and sustainable utility services to the city. I will utilize my utility background from SCE and PG&E to contribute and be a part of that robust system.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection.
I have experience in utility strategy, short/long term electric and gas procurement planning & execution, and grid changes needed to support electrification.
Application Questions
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If you'd like to provide any additional documents, please upload below.
Resume_Olgu_Tanriverdi.pdf
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Olgu Tanriverdi
Date Completed 02/08/2025
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Olgu Tanriverdi
2 Real Software Systems - Woodland Hills, CA May '06 - Apr '07 Technical Consultant
• Worked in a fast-paced startup to design and develop contract management software that calculates rights, royalties, and profit participation for media giants such as SONY, MGM, Activision, EA, BBC etc. based on clients’ business requirements
University of California, Los Angeles (UCLA) Sep '00 - May '06 Research & Teaching Assistant, Flight System Research Center • Conducted research with NASA, NREL, and DOE on mathematical modeling of horizontal axis wind turbines and developed nonlinear pitch and torque control algorithms to operate them on their optimal max generation point. • Lectured in Numerical Analysis, Probability, Physics, Systems & Signals, Electronic Circuits, and C++ Programming
Patents & Trade Secrets
• O Tanriverdi, inventor; Gas Turbine Engine Controller with Event Trigger (US Patent No: 9,002,617; Issued Date April 12, 2015) • O Tanriverdi, inventor; System and Method to Measure 3D Flow (US Patent No: 9,030,667; Issued Date May 12, 2015)
Conference Papers
• O. Tanriverdi, ”Ancillary Service Price Forecast in Metrix ND,” Envision 2009 Itron Conference, Phoenix, AZ, September 2009 • O. Tanriverdi and A.V. Balakrishnan, ”Maximize Wind Turbine Power Output in Transient Region,” Proc. AWEA (American Wind Energy Association), Windpower 2006 Workshop, Pittsburgh, PA, June 2006 • O. Tanriverdi and A.V. Balakrishnan, ”Pitch & Torque Control to Maximize Wind Turbine Power Output in Partial Load Region,” Proc. EWEC (European Wind Energy Conference), Business Science Technology, Electrical System Design, Integration and Control/Technical Track, Athens, Greece, February 2006
Professional Licenses & Certifications
• Coursera Machine Learning, Neural Networks & Deep Learning, Improving Deep Neural Networks • FAST.AI Deep Learning Part I & II
• Certified Lean Six Sigma Green Belt DFSS
• Certified Mediator by CA Dispute Resolution Program and LA County Community and Senior Services
Volunteer Services & Activities
• VP Merchandise Gunn High School Sports Boosters May '24 - Present • VP Scholarship NuEnergy Employee Resource Group, Diversity&Inclusion at PG&E Oct '16 – Jan ‘18 • VP Events Asian Pacific American Forum Affinity Group at GE Mar '13 - May '15 • Member of IEEE Control Systems and Computer Science Societies Mar '00 - Present
LACBA Dispute Resolution Services - West Hollywood, CA Mar '07 - Sep '07 • Analyzed the dispute and provided resolution to community residents seeking Mediation Services
Education
University of California, Los Angeles
• Ph.D. (all but unfinished thesis) in Electrical Engineering, major in Control Systems. May '06 Minors: Digital Signal Processing and Engineering Optimization • Engineer in Electrical Engineering Jun '03 • Master of Science in Electrical Engineering Jun '02 Yildiz Technical University - Istanbul, Turkiye Jun '98 • Bachelor of Science in Electronics and Communications Engineering
Awards
• Graduate Student Fellowship from the Electrical Engineering Department at UCLA Sep '00 - Mar '06 • Dean’s Special Young Alumni Award: Received Bachelor of Science degree at age of 20 Jun '98 • Placed 6th in 1997 Best Model of Turkiye Competition Aug '97
Computer Skills
• C++, Python, Fortran, C#, Google OR-Tools, SQL, Scikit-learn, TensorFlow, CPLEX, .NET, Matlab, Databricks, PySpark, SVN, Git, Perforce, Azure Functions, Kusto, REST APIs, Domo, Tableau, MicroStrategy, Adobe Analytics, Airflow, DoWhy, PSM Item 1
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Utilities Advisory Commission Application
Submitted on 23 February 2025, 1:12pm
Receipt number 58
Related form version 11
Name Barry Wolf
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident? Yes
Address
City Palo Alto
Postal Code 94303
Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?
No
Are you available and committed to complete the term applied for?
Yes
Fair Political Practices
No
Excluding your principal residence, do you or your spouse own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory Commission?
Email from the City
Personal Information
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Read the code, and check only ONE option below: I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website Occupation Research Scientist
Please list your relevant education, training, experience, certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Biochemical engineer with 26 years of experience in the biotechnology industry and academia:
• 21 years optimizing mammalian cell culture processes for protein production
• 2 years investigating the regulation of a transcription factor gene • 3 years designing and validating biopharmaceutical processes
EDUCATION
Ph.D. Chemical Engineering 2001
M.S.E. Chemical Engineering 1996
University of Michigan, Ann Arbor, Michigan
B.S. Mechanical Engineering, B.A. Biology / Philosophy minor 1992 Rutgers University, New Brunswick, New Jersey
Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held.
Acterra EV Ambassador (volunteer), approximately 5 years Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the
position?
As an EV enthusiast and engineer (who only owns EVs), I am aware of the rapid electrification of transportation and buildings and understand the need for utility planning to meet the needs of increased electricity demand while also accounting for rooftop solar/BESS at C&I and homes in Palo Alto. I am acutely aware of the effects of climate change on our water supply, our aging water supply infrastructure, and appreciate the importance of high quality water and high quality water service to Palo Alto residents.
2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center.
I am interested in how microgrids comprised of solar PV and BESS can improve the resilience, reliability, and cost effectiveness of the delivery of electricity to all users in Palo Alto. I also believe the Palo Alto Airport should be a pioneer in electric aviation.
3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process?
I am especially interested in helping to promote home electrification, EV ownership, planning for V2H and potentially V2G in Palo Alto, ensuring adequate transformer resources and reliability transmission lines to accommodate the growing electrification of homes and businesses, while also realizing that private investment in rooftop solar and BESS can work in synergy with the Palo Alto Utilities infrastructure to keep costs low for all stokeholds.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of these documents, please describe that experience. Experience I am not familiar with these documents but am planning to read the documents relevant to electricity.
Application Questions
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with these documents is not required for selection.
If you'd like to provide any additional documents, please upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Barry F. Wolf
Date Completed 02/23/2025
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City Council
Staff Report
From: City Manager
Report Type: STUDY SESSION
Lead Department: Community Services
Meeting Date: March 10, 2025
Report #:2501-3997
TITLE
Review of the Community Services Recreation Division 2025 Special Events Work Plan; CEQA status – not a project.
RECOMMENDATION
Staff Recommends that the City Council Review and Provide Feedback on the 2025 Special Events Work Plan Planned by the Community Services Department Recreation Division
BACKGROUND
The City of Palo Alto offers many events throughout the year for the community to gather, connect with neighbors, and learn. The Community Services Department (CSD) has a long tradition of planning and hosting special events that draw many participants. Long-standing events planned or supported by the Recreation Division of CSD include the May Fete Parade and Festival, Fourth of July Chili Cook Off, Moonlight Run (with the Palo Alto Weekly), and Holiday Tree Lighting. CSD hosts other events throughout the year, including some that were created during the pandemic and have remained due to popularity. These include the Jack-o- Jaunt and Holiday Decorating Contest. CSD also provides support to events organized by others such as the Martin Luther King, Jr. Day of Service event, Third Thursday’s summer fun and games themed event, and Veterans Day. These events would not be possible without support from community partners, volunteers, and City staff.
Council members have expressed an interest in more community-wide events. In Fiscal Year 2024, a full-time Recreation Coordinator position was added to the Community Services Department Operating Budget to reinvigorate existing special events while planning new events to support economic vitality in commercial areas and to foster a more cohesive sense of community. The position was filled in December 2023.
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ANALYSIS
The attached special events workplan (Attachment A) includes those events supported by the full-time Recreation Coordinator position for Calendar Year 2025. New events for this year include a community dance party, a heritage event to celebrate the diverse cultures in Palo Alto, a community pancake breakfast, and a pet costume parade. Enhancements to existing events include increasing the number of teams in the Chili Cook Off, and May Fete Parade groups, and cost savings for the Holiday Tree Lighting event.
In addition to the citywide events produced by CSD’s Recreation Division, numerous events are produced through CSD’s focused programs for the Children’s Theatre, Palo Alto Art Center, and Public Art programs. Additional events offered or supported by these program-focused divisions within CSD in Calendar Year 2025 include (an asterisk indicates events the City partners with others or supports):
•Youth and Teen Events and Activities
•Summer Twilight Concert Series
•Children’s Theatre performances
•Magical Bridge Concert Series*
•Cubberley Artists Open Studios
•CODE: Art Festival (biennial)
•Friday Nights at the Art Center
•Great Glass Pumpkin Patch*
•Clay and Glass Festival*
•Art Center Studio Sale
•Family Days at the Art Center
•Super Family Sundays at the Palo Alto Junior Museum & Zoo* •Halloween Costume Event at the Palo Alto Junior Museum & Zoo* •Inclusive Resource Fair*
Other City departments such as Library, Transportation, Utilities, and Public Works also plan program oriented special events throughout the year. In addition to City-produced events, the City supports events produced by others in several ways:
•The City supports numerous events through facility co-sponsorships. This enables groups to use City facilities with no facility rental fees. Eligibility is determined through the City’s Co-Sponsorship policy, and roughly fifteen events are co-sponsored each year. •Through City Council action, a number of events receive direct financial support. This includes the United Nations Association Film Festival and Third Thursdays. The Policy & Services Committee is currently considering recommendations for handling funding requests from non-profit partners as part of the FY 2026 budget process.
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•CSD currently administers a Know Your Neighbors grant program for neighborhood block parties, with roughly 55 events supported each year. Staff is developing a Community Event grant program for larger events to be rolled out later this year, with grants up to $5,000.
Council members have expressed an interest in seeing more events. Staff has found that a primary limitation on our ability to produce community events is the staffing needed to manage activities on event days. With this in mind, the partnerships reflected in the Community Event grant program described above may present an opportunity to support growth in the number and variety of events available to the community.
Staff recommends that the City Council review the calendar of events planned for 2025 by the Community Services Department’s Recreation Division and provide feedback.
FISCAL/RESOURCE IMPACT
A full-time Recreation Coordinator was added to the Community Services Department Operating Budget in Fiscal Year 2024. Costs for special events are budgeted within each department’s operating budget and no additional resources are being requested at this time.
STAKEHOLDER ENGAGEMENT
The new events planned for 2025 aim to meet the City Council’s priority of Public Safety, Wellness & Belonging by promoting opportunities for residents to connect and meet other residents and neighbors, thereby reducing isolation and loneliness and fostering an overall sense of community. A multi-cultural event was added this year to provide opportunities for the many diverse cultures in Palo Alto to celebrate and share their heritage with the entire community. This is important to demonstrate that all cultures are welcomed and acknowledged in the community.
ENVIRONMENTAL REVIEW
This study session is not a Project under CEQA.
ATTACHMENTS
Attachment A - 2025 Community Services Department Recreation Special Events Workplan APPROVED BY:
Kristen O'Kane, Community Services Director
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2025 Special Events Work Plan
Community Services Department - Recreation Division
January 2025
Support Martin Luther King, Jr. Day of Service Event (Partner: Youth Community Service) Monday, January 20 1:00PM – 3:00PM
Mitchell Park Community Center
February 2025
Hearts and Harmony Dance - NEW
Friday, February 14 4:00PM -6:00PM
Mitchell Park Community Center
This is a community dance event for all generations to celebrate togetherness with music in a social setting. Children through seniors are encouraged to attend - no partner needed. Music and refreshments provided.
Palo Alto Puzzle Hunt
Month of February
Throughout Palo Alto
The 4th annual Palo Alto Puzzle Hunt previously scheduled for May was moved to February for 2025. This four-week contest is filled with puzzles for family and friends to solve together throughout Palo Alto.
March 2025
Around the World in One Day Cultural Festival - NEW
Saturday, March 29 10:00AM -1:00PM
Lucie Stern Community Center
A festival day to celebrate the rich diversity of Palo Alto. Cultural groups will be invited to share and celebrate their heritage through information booths, arts, crafts, music, and dance.
Food trucks featuring various foods from around the world will be at the event. Musical and dance performances from the various groups will take place throughout the event.
April 2025
No events are scheduled in April due to May Fete Parade planning.
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May 2025
101st Annual May Fete Parade and Festival
Saturday, May 3 10:00AM – 1:00PM
University Avenue to Heritage Park
Annual parade to celebrate the youth of Palo Alto. Featuring floats, marching bands, and various community groups and local schools. Parade ends with activities in Heritage Park.
Chance to showcase groups, teams, neighborhoods, or extracurricular activities. Residents of Palo Alto are encouraged to participate in the parade or join as spectators along the parade route.
June 2025
Movie Nights in the Park
June 6 and 20 Sunset
Mitchell Park
July 2025
Fourth of July Chili Cook Off and Summer Festival
Friday, July 4 11:00AM – 3:00PM
Mitchell Park
Annual event featuring a fun and competitive chili cook off with prizes. Free chili tasting, live music, food trucks, and games and activities for kids such as inflatables and crafts. All ages are welcome.
Support Third Thursday Event – NEW (in 2024)
Thursday, July 17 6:00PM – 9:00PM
California Avenue
Celebrate Parks and Recreation month with recreational games and activities as well as informational booths. The Recreation Division leads the activities for the theme of Summer Fun & Games.
Movie Nights in the Park
July 11 and 18 Sunset
Mitchell Park
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August 2025
Cornhole Tournament – NEW
Friday, August 22 12:00PM – 6:00PM
California Avenue (tentative)
Tournament style play where teams pre-register. Residents, day-time employees, and visitors are the target audience.
Movie Nights in the Park
August 1 and 15 Sunset
Mitchell Park
September 2025
Pancakes in the Park – NEW
Saturday, Sept 20 9:00AM – 11:00AM
Mitchell Park
Individuals and families will be encouraged to attend to enjoy a pancake breakfast and meet new neighbors. Pancakes cooked by members of the Police and Fire Departments (tentative).
Games, activities, and live entertainment will also be provided.
October 2025
Moonlight Run (Partner: Palo Alto Weekly)
Friday, October 3 5:30PM – 9:30PM
Baylands Athletic Center
This family-friendly race offers a 5K Walk, 5K Run, and 10K Run under the Harvest Moon in the Baylands Nature Preserve.
Fall Pet Parade - NEW
Saturday, October 11 10:00AM -12:00PM
Location to be determined
A chance for residents to dress their pets in their finest costumes and celebrate the Fall Season with a parade.
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Jack-O-Jaunt pumpkin carving contest
Friday, October 24 6:30PM – 8:30PM
Lytton Plaza
Community members can carve a pumpkin for display at the annual Jack-o-Jaunt. Prizes given to the scariest, cutest, and most creative jack-o-lantern. The winner of each category receives a gift card to a Palo Alto business of their choosing.
November 2025
Support for Veteran’s Day Event (Partners: Office of Emergency Services, Stanford, Legion of Honor)
Tuesday, November
11 Time to be determined
Location to be determined
This event recognizes the service and contributions of the Veterans of the U.S. Armed Forces.
Friendsgiving (Partner: Magical Bridge Foundation)
Date to be
determined
Time to be determined
Lucie Stern Community Center
A welcoming and inclusive community dinner to offer thanks and meet new people.
December 2025
Holiday Tree Lighting
Friday, December 5 5:30PM – 7:00PM
Lytton Plaza
Event for the whole family for a festive evening filled with live music, crafts, and winter treats.
Support for Cal Ave Holiday Tree Lighting Event
Saturday, December
6 10:00AM – 12:00PM
California Avenue
Event for the whole family with the opportunity to support Cal Ave businesses.
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Holiday Decorating Contest
December 16 - 20
Palo Alto homes and businesses
Palo Alto residents and businesses are encouraged to decorate the exterior of their homes or business in holiday-themed décor.
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City Council
Staff Report
Report Type: CONSENT CALENDAR (7:35 - 7:40 PM)
Lead Department: City Clerk
Meeting Date: March 10, 2025
Report #:2502-4212
TITLE
Approval of Minutes from February 24, 2025 Meeting
RECOMMENDATION
That the minutes be reviewed and approved.
ATTACHMENTS
Attachment A: February 24, 2025 Draft Action Minutes
APPROVED BY:
Mahealani Ah Yun
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CITY COUNCIL
DRAFT ACTION MINUTES
Regular Meeting
February 24, 2022
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:31 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Councilmember Burt arrived at 5:52 P.M.
Present Remotely:
Absent:
Special Orders of the Day
1. Proclamation Expressing Appreciation for June Fleming
Agenda Changes, Additions and Deletions
Public Comment
Council Member Questions, Comments and Announcements
Consent Calendar
MOTION: Council member Lythcott -Haims moved, seconded by Council member Reckdahl to approve Agenda Item Numbers 2-7.
MOTION PASSED/FAILED: 7-0
2. Approval of Minutes from February 3, 2025, February 4, 2025, and February 10, 2025 Meetings
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DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 02/24/2025
3. Authorize Transmittal of the 2024 Comprehensive Plan Annual Progress Report to the Office of Planning and Research and the 2024 Housing Element Annual Progress Report to the Department of Housing and Community Development.
4. Ap
proval of two Professional Services Contracts 1) Fairbank, Maslin, Maullin, Metz and Associates (C25193598) in an Amount Not to Exceed $126,225 for Cubberley Project Public Opinion Research Services for a Period of 20 Months, 2) The Lew Edwards Group(C25193673) in an Amount Not to Exceed $138,375 for Public Communication Consulting Services related to the November 2026 General Obligation Bond Ballot Measure for a Period of 20 Months, and Approval of Budget Amendments in the General Fund and the Cubberley Property Infrastructure Fund; CEQA Status - N
ot a Project
5. Au
thorization to Execute an Amendment to Legal Services Contract Number S23186556 with Law Office of Clare Gibson in the Amount of $75,000 for Construction Claims Dispute Resolution and Defense regarding the Public Safety Building, for a Total Not -to-E xceed
Amount of $310,000; CEQA Status – Not a Project.
6. Ap
proval of Use of City Facilities and Staff Time to Support Santa Clara Valley Transportation Authority Palo Alto Mobility Hub Meetings and Peninsula Corridor Joint Powers Board/Caltrain Board of Directors Meeting; CEQA status – not a project.
7. S
ECOND READING: Ordinance of the Council of the City of Palo Alto Amending Section
18.08.040 of the Palo Alto Municipal Code (The Zoning Map) to Change the Classification of Property Located at 3265 El Camino Real from Service Commercial (CS) Zone to Planned Community Zone (PC) for the Construction of a 100 Percent Affordable Housing Project (FIRST READING: February 10, 2025, PASSED 7
-0)
City Manager Comments
Ed Shikada, City Manager
Action Items
8. Colleague’s Memo: Proposed Adoption of a Resolution Underscoring Council’s Commitment to Sustaining Palo Alto Values and Interests in the Face of Trump Administration Actions
MOTION: Vice Mayor Veenker moved, seconded by Councilmember Stone to create an ad hoc committee to draft a resolution that combines aspects of each draft and return to City Council as soon as possible.
MOTION PASSED: 7-0
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DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 02/24/2025
9. Di
scuss the FY 2025 Mid
-Y
ear Budget Review and Approve 1) FY 2025 Budget
Amendments in Various Funds and 2) Amendments to the FY 2025 Table of Organization to add 2.00 Full Time Equivalent (FTE) Positions and Eliminate 1.00 FTE Position and 3) Authorize overstrength of 1.00 FTE Fire Captain. CEQA Status – Not a Project.
M
OTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to:
1) Approve Amendments to the Fiscal Year 2025 Budget Appropriation for various funds and various capital projects, as identified in Attachment A and Attachment A, Exhibit 1 and 2 (requires a supermajority, 2/3 approval)
2) Approve Amendments to the FY 2025 Table of Organization consistent with the budget amendments in Attachment A, adding 1.00 FTE Senior Buyer and 1.00 FTE Program Assistant I and eliminating 1.00 FTE Contract Administrator 3) Approve authorization of an overstrength 1.00 FTE Fire Captain position 4) Direct staff to present alternative options in the FY26 budget process for staffing the additional position at Station 4 with 3 FTE as part of the proposed budget MOTION PASSED/FAILED: 7-0
10. Ap
proval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status
-- N
ot a Project.
N
O ACTION
Adjournment: The meeting was adjourned at 10:15 P.M.
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DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 02/24/2025
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423 , the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Manager
Meeting Date: March 10, 2025
Report #:2410-3571
TITLE
Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status – categorically exempt.
RECOMMENDATION
Staff recommends that the City Council review and approve the following:
1. Approve and authorize the City Manager or their designee to execute the attached Revenue Agreement with the County of Santa Clara (County), authorizing the City to provide funding in the amount of $447,849 through September 15, 2026 to enable the County to execute an expanded operating agreement with Move Mountain View for expanded safe parking operations at 2000 Geng Road;
2. Approve and authorize the City Manager or their designee to allocate PLHA Activity (6) funds towards expanded safe parking operations relating to case management; and
3. Amend the Fiscal Year 2025 Budget Appropriation Ordinance a. In the PLHA Fund (Fund 253) (required 2/3 vote) by:
i. Increasing the Revenue from Other Agencies estimate by $71,963; and ii. Increasing the City Manager Other Contract Services by $71,963. b. In the General Fund (required majority vote) by:
i. Increase the appropriation for City Manager’s Office Other Contract Services and Allocated Charges in the amount of $66,891 and $12,394 respectively; and
ii. Decrease the appropriation for Reserve: Business Tax Revenue in the amount of $79,285.
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EXECUTIVE SUMMARY
Approval of the Revenue Agreement will allow expanded safe parking operations at 2000 Geng Road to continue. The initiation of the expanded operations was supported through community donations meant to bridge the time gap between the immediate need for expansion and when the City could bring forward a recommendation for funding needs. Council approved site expansion on August 19, 20241 to accommodate up to 10 additional RVs, increasing the maximum site number from 12 to 22. The County provides funding for the original 12 safe parking spaces and manages the operating contract with Move Mountain View.
Staff is recommending the City pay for expanded operations through a combination of business tax revenue for affordable housing and homeless services and PLHA funds. PLHA Program funding is a permanent, ongoing annual source of funding, but these funds are restricted to particular activities. The City is preparing to receive approximately $71,963 in PLHA Activity (6)2 funding, which were already programmed for Homekey shelter operations in the City’s PLHA 5- Year Plan.3 However, the Homekey opening is delayed. Given PLHA timelines and activity restrictions, staff recommends applying these funds to support case management costs related to expanded safe parking.
Approval of the recommended actions would assign the PLHA Activity (6) funds for PLHA Calendar Year 2020 toward case management for the expanded operations at 2000 Geng Road.
Execution of the draft Resolution and City submittal to the California Department of Housing and Community Development (HCD) would allow HCD to release Calendar Year 2020 funds to the City by their deadline of April 30, 2025.
BACKGROUND
Safe Parking
Council approved expanding the safe parking program at 2000 Geng Road to accommodate increased demand due to the displacement of vehicle dwellers from El Camino Real (SR 82) as a result of the Caltrans SR 82 Repaving Project (Caltrans Project). The Geng Road site is currently the only location in Palo Alto that permits recreational vehicles (RVs) and often operates at 1 Council Staff Report, August 19, 2024
https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=5535&meetingTemplateType=2&comp iledMeetingDocumentId=11540
2 HCD clarifies activities under supportive services as those necessary to assist program participants to obtain and maintain housing (e.g., street outreach, mental health services, emergency health services, employment assistance/job training, life skills training, and substance abuse treatment). HCD describes case management as assessing, arranging, coordinating, and monitoring the delivery of individualized services to meet the needs of program participants. https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/plha/plha-frequently- asked-questions.pdf
3 Council Staff Report, October 24, 2022, Item 5, packet page 130. https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=9096&compileOutputType= 1 Item 4
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capacity with a waiting list. Safe parking programs provide a secure, legal place for individuals sheltering in their vehicles to stay while connecting them with essential services and pathways to stable housing.
The safe parking program at Geng Road began under a three-year lease agreement between the City and County in September 2020,4 with operations managed and paid for by the County and provided by the nonprofit Move Mountain View. The site provides essential amenities, including a kitchen, laundry facilities, showers, and a children’s library. The program prioritizes people with ties to Palo Alto, defined by employment, schooling, or previous residency in the city.
In response to Council’s June 18, 2024 directive to mitigate displacement relating to Caltrans project,5 an amendment to the lease agreement was approved on August 19, 2024 to expand the site’s capacity from 12 to 22 RV spaces. While the County funds the original 12 spaces, the expansion was understood to require City funding of approximately $266,162 annually, with interim fundraising efforts led by Move Mountain View and community partners.
Funding
The Permanent Local Housing Allocation (PLHA) Entitlement Funding is a state grant administered by California’s Department of Housing and Community Development (HCD) to local jurisdictions. The City received its PLHA award letter in December 2022, but the final agreement, allowing fund disbursement, was not signed until July 2023. PLHA funds have accrued since 2019, and the state is now disbursing them.6 The City's estimated five-year PLHA allocation is up to $1,388,976,7 distributed annually. For each funding allocation year, funding is allocated at a percentage level towards specified activity areas, as shown in the table below.
Table 1: PLHA 5-Year Funding Allocation Overview8
Funding Allocation Year 2019 2020 2021 2022 2023
4 Council Staff Report, September 14, 2020, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas- minutes-reports/reports/city-manager-reports-cmrs/year-archive/2020-2/id-11513.pdf?t=58031.91 5 Council Action Minutes, June 18, 2024, Item AA4
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=14318&compileOutputType =1
6 The PLHA program is funded through revenues collected in each county based on the $75 recording fee on real estate documents. This is not a funding source tied to federal funding. https://www.hcd.ca.gov/grants-and- funding/programs-active/permanent-local-housing-allocation 7 Council Staff Report, October 24, 2022, Item 5, packet page 130. https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=9096&compileOutputType= 1 8 https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/plha/nofa-plha-formula-calendar-year- 2023-allocation.pdf
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Activity 1 – Affordable Rental
Housing 40% 20% 20% 20% 20%
Activity 6 –Persons Experiencing
or At Risk of Homelessness 60% 80% 80% 80% 80%
Total Awarded Amount $231,496 $359,817 $395,967 $198,4609 $152,112 In the original five-year plan, staff indicated specific proposed recipients of the funding, such as Homekey shelter operations. However, HCD has confirmed that it is holding the City to the activity allocation (i.e., “Persons Experiencing or At Risk of Homelessness) and that staff can provide detail and confirm the proposed recipient at the time of fund request.
ANALYSIS
City Proposed Expansion Budget Share
The original expansion budget estimate for a 12-month period totaled $266,162. It included additional staffing (facilities management, case management, outreach), utilities, portable restrooms and sinks, and administrative costs.
To minimize administrative burden associated with timely utilities payment, the City proposed paying the cost for all site utilities and reducing by an equivalent amount the funding it provides towards the expansion. The cost for all site utilities for a 12-month period would be $29,746 — an additional $12,730 over the cost of expansion utilities alone.
Given the proposed term mirrors the site lease and covers multiple fiscal and utility rate years, staff has prepared a forecast taking these variables into account. The overall budget for the term of the revenue agreement is $447,849. The below table show the budget breakdown per fiscal year. There are adjustments included for forecasted changes to utility rates and assuming typical seasonal fluctuations in usage.
Table 2: City Proposed Expansion Budget Share per Time Period 2/1/25 - 6/30/25 7/1/25 - 6/30/26 7/1/26 - 9/15/26
Expansion-related personnel costs for facilities
management, case management, & outreach $84,645 $202,362 $50,787 Expansion-related portable restrooms & sinks $9,746 $23,194 $5,848 Expansion-related administrative costs/clerical $4,116 $9,682 $2,470 9 Staff has not officially submitted the application for award years 2022 and 2023, so the monies for these years have not yet been “awarded” yet.
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Full site (original + expansion) utilities,
including electric, gas, refuse, sewer, and
water10
$12,394 $30,924 $8,026
Total $110,901 $266,162 $67,130
City Contribution of Monies to County11 $98,507 $235,238 $59,104 Revenue Agreement
City and County staff have met regularly to discuss a Revenue Agreement (Attachment A) for pass-through funding for expanded safe parking operations at 2000 Geng Road for an initial term to coincide with the term of the lease, retroactively starting in February 2025 and sunsetting with lease end date of September 15, 2026,12 subject to approval by the Board of Supervisors or their designee. The County has been overseeing (and paying for) safe parking operations at 2000 Geng Road through a contract with the operator, Move Mountain View, since it opened in 2020.
Over the summer, the City and County were in discussions about the need to expand safe parking to address the anticipated displacement of vehicle dwellers in relation to the Caltrans Project. Although a solution had not been identified at the time, City and County staff felt it reasonable to assume that Move Mountain View, the only safe parking operator operating in Palo Alto at the time, would likely be tasked with absorbing expanded operations, once a location for expanded safe parking was identified. In anticipation of the expanded operations, the County included room in its contract scope with Move Mountain View to accommodate the expansion.
The below table provides a summary of the Revenue Agreement key terms.
The Revenue Agreement sets performance expectations for safe parking expansion based on data collected by the County. These performance expectations are included in the Operating Agreement (Attachment B) between the County and Move Mountain View. Key performance expectations are shown in Exhibit A, section 6, in the table below.
Table 3: Revenue Agreement Summary
Agreement Section Summary of Terms
1. TERM February 1, 2025 through September 15, 2026
10 This row contains estimates, including forecasted changes to utility rates and anticipated usage. However, the contract itself, instead of assuming $51,344 ($12,394 + $30,924 + $8,026), allows for a ceiling of up to $55,000 for the term of the revenue agreement.
11 This is the amount of funding the City would pay to the County directly and does not include the City interdepartmental transfer of funds to cover the costs of utilities. 12 Council Staff Report, September 18, 2023
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Table 3: Revenue Agreement Summary
2. ROLES AND
RESPONSIBILITIES13
•City will designate a Program Manager to act as a liaison with the County, assist in Programs development and improvement to meet goals, and remit payments to the County for expenses associated with the Agreement up to the maximum amounts specified below, within 30 days of the start of each time period:
Time Period Total Maximum
Financial Obligation
February 1, 2025 – June 30, 2025 $98,507
July 1, 2025 – June 30, 2026 $235,238
July 1, 2026 – September 15,
2026 $59,104
Utility Charges (as defined
below) February 1, 2025 –
September 15, 2026
$55,000
TOTAL $447,849
•Notwithstanding anything to the contrary in the Geng Road lease, the City shall pay for electricity, gas, refuse, sewer, and water for the Geng Road site during the time periods above up to an amount of $55,000.
•County will designate a Program Manager to serve as liaison with the City, lead Programs development and improvement to meet goals, and lead coordination with stakeholders. County will provide or subcontract Programs’ services. •Both parties will together establish success and outcome measures, meet regularly to discuss performance and progress, and jointly monitor Programs’ expenses and outcomes.
EXHIBIT A: PROGRAM SPECIFICS
1. Program
Description
Safe Parking programs provide homeless households a temporary, overnight, safe location to park, as well as case management support.
2. Ordinance The County agrees to comply with all terms and conditions set forth in the City’s Safe Parking Ordinance.
3. Target Population Homeless households who are unsheltered and sleeping in their vehicle with priority for households with students enrolled in a school district within Palo Alto as outlined in the Safe Parking Ordinance.
4. Number of
Households
Up to 10 households at a given point in time
5. Program Funding
Amount
In accordance with Section 2 of the Agreement
6. Reporting
Requirements
County shall provide quarterly reports to the City that include:
•Number of unduplicated clients served (total and City-connected), •Exit destinations (total and City-connected, number per period by exit category), •Enrollments of City-connected clients (total and new enrollments), •Average time in program,
•Returns to homelessness (within 12 months and within 2 years), 14 and 13 These roles and responsibilities are related to County management of an Operating Agreement with Move Mountain View for safe parking operations at 2000 Geng Road. 14 Data on returns to homelessness will be provided as it becomes available (e.g., 12 months after initial client exits).
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Table 3: Revenue Agreement Summary
•Summary budget and actual report of operation and maintenance costs spent using City funds.
PLHA Funding
The City expects to receive $71,963 in PLHA Activity (6) funding, originally planned for Homekey shelter operations in April 2025. However, Homekey operations are not anticipated to start until later this year and this amount of funding cannot be used to defray, only supplement the City pledged $1,000,000 towards shelter operations annually. Expanded safe parking operations, in comparison are a little over a quarter of a million annually and are already underway. Since this PLHA funding allocation must be drawn down from HCD by April 30, 2025 and is restricted for use as assistance to persons experiencing or at risk of homelessness, staff is recommending the funds be applied to PLHA-allowable supportive/case management services15 within the expanded safe parking operations.16
FISCAL/RESOURCE IMPACT
As noted in the August 19, 2024 report to Council (Staff Report # 2407-3274), safe parking expansion at Geng Road requires City funding. Previously, a portion of the site was leased by the City’s Utilities Department for staging the Advanced Metering Infrastructure (AMI) Project.
Utilities has since relocated the meters to temporary storage containers at the Municipal Service Center, freeing the Geng Road location for safe parking expansion.
While the County funds the original 12-space safe parking operation, it does not have funding to cover the expansion. Due to the urgent need, expansion occurred relying on community fundraising, with an understanding staff would bring forward a funding recommendation mid- year in FY 2025.
If approved, the appropriation actions will 1) recognize the Calendar Year 2020 PLHA grant funds ($71,963) and appropriate that funding to support the safe parking services and 2) appropriate funds for the pro-rata remaining costs of FY 2025 safe parking expansion contract and utilities costs, offset by business tax receipts collected and identified for support of affordable housing and homeless services. In total, over the term of the contract, approval of the recommended actions would decrease the General Fund business tax revenue for 15 HCD clarifies activities under supportive services as those necessary to assist program participants to obtain and maintain housing (e.g., street outreach, mental health services, emergency health services, employment assistance/job training, life skills training, and substance abuse treatment). HCD describes case management as assessing, arranging, coordinating, and monitoring the delivery of individualized services to meet the needs of program participants. https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/plha/plha-frequently- asked-questions.pdf
16 Per HCD, supportive/case management services that allow people to obtain and retain housing is eligible for PLHA Activity 6 funding specifically, but not safe parking operations generally.
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affordable housing and homeless services fund by $321,58217 to approximately $0.8 million; FY 2026 and additional future years of the contract will be brough forward as part of the annual budget process.
Additionally, while Council already directed staff administration of PLHA grant funding towards homelessness activities, this would reallocate that funding from Homekey shelter operations to expanded safe parking operations. However, the City has already earmarked and accounted for the $1 million annually needed for Homekey operations and was not assuming a PLHA contribution in its calculations. For the revenue agreement term (2/1/2025-9/15/2026), the proposed funding total from PLHA would be $126,268 towards supportive/case management services relating to the expanded safe parking instead of for Homekey operations. The $126,268 of PLHA funds consists of allocations from calendar years 2020, 2021 and 2022.
STAKEHOLDER ENGAGEMENT
Stakeholder engagement includes regular and as-needed meetings between partners (e.g., Office of Supportive Housing, Move Mountain View). Additionally, the City is coordinating with Move Mountain View on an Open House tentatively scheduled for March 21. This will be an opportunity for the public to engage and learn more about the expanded safe parking operations. As details come together, event information will be posted at www.cityofpaloalto.org/calendar and shared via City communication channels.
ENVIRONMENTAL REVIEW
Safe Parking at 2000 Geng Road is exempt from CEQA in accordance with Section 15301 and 15303 of the CEQA Guidelines. Section 15301 applies to leasing or minor alterations of existing public or private structures and facilities involving negligible or no expansion of use; allowing the use of this existing parking lot for temporary safe parking would not constitute a significant expansion of use. Section 15303 applies to conversion of small structures from one use to another where only minor modifications are made to the structure. This applies to buildings up to 10,000 sf in urban areas. No modifications are proposed to the existing structures and the existing buildings total 5,500 sf in this urbanized area. This site is further from the Baylands and closer to nearby roadways. Only a portion of these existing structures would be open for use to facilitate safe parking at the site.
ATTACHMENTS
Attachment A - Revenue Agreement Between Santa Clara County and the City of Palo Alto Attachment B - Operating Agreement Between Santa Clara County and Move Mountain View APPROVED BY:
Ed Shikada, City Manager
17 Staff has included some contingency to allow for unanticipated fluctuations in utilities. While staff has estimated $51,344 in utilities, the revenue agreement allows for up to a ceiling of $55,000.
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Agreement between County of Santa Clara and the City of Palo Alto
AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA
AND THE CITY OF PALO ALTO
This Agreement is entered into by and between the County of Santa Clara (the “County”) and the City of Palo Alto (the “City”), in order to provide funding for and establish roles, rights and responsibilities related to preventing and ending homelessness in Palo Alto. The County and City are sometimes referred individually as a “Party,” and collectively as the “Parties.”
RECITALS
A. WHEREAS, the Parties have endorsed the 2020- 2025 Community Plan to End Homelessness in Santa Clara County and have approved resolutions finding that the problem of homelessness in Santa Clara County is a crisis;
B. WHEREAS, the City, the County and other partners seek to reduce homelessness while sharing costs, prioritizing services to the community’s most vulnerable homeless persons , using resources strategically, and maintaining effective operational relationships;
C. WHEREAS, in its role as the lead agency for the Santa Clara County Continuum Care (CoC), the County’s Office of Supportive Housing (OSH) coordinates permanent housing programs, shelter and transitional housing, supportive services, a homeless management in formation system and supportive housing policies and standards countywide;
D. WHEREAS, the County has established effective partnerships to manage and coordinate programs such as Permanent Supportive Housing (PSH), Rapid Rehousing (RRH), Homelessness Prevention, Housing Problem Solving, interim housing services, and outreach services;
E. WHEREAS, the City seeks to prioritize safe parking for unhoused or at-risk people;
F. WHEREAS, the Parties entered into Contract No. 1557819, a lease agreement for the provision of the use of a portion of 2000 Geng Road for the County's safe parking program ("Geng Road Lease"). The Parties entered into Amendment No. 2 to the lease agreement to expand the premises of the lease and increase the number of parking spaces permitted ("Expanded Site");
G. WHEREAS, the Parties intend that through this Agreement, the City will contribute funds for the County's operation of the Expanded Site; and,
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Agreement Between
Santa Clara County and
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Agreement between County of Santa Clara and the City of Palo Alto H. WHEREAS, the City seeks to leverage th e County’s resources and expertise in managing supportive housing programs by allowing the County to manage programs for homeless persons.
In consideration of the foregoing Recitals, and the mutual promises and covenants contained in this Agreement, the Parties agree as follows:
AGREEMENT
1) TERM
This Agreement is effective on February 1, 2025 and will continue thereafter until September 15, 2026 unless extended by mutual consent or terminated as provided below in Sections 4 and 13.
2) ROLES AND RESPONSIBILITIES
a) The Parties shall jointly develop, implement , and monitor the programs described in Exhibit A: Program Specifics (“Programs”).
b) City’s Responsibilities
i) The City shall designate a Program Manager to:
(1) Serve as the County’s liaison to the City’s departments and City Council;
(2) Participate in management meetings for the Programs , which will be held as needed; and,
(3) Actively assist in the development and improvement of the Program s to ensure that the Programs meet their goals.
ii) The City shall remit payment to the County for all expenses associated with this Agreement up to the maximum amounts specified below, within 30 days of the start of each time period:
Time Period
Total Maximum Financial
Obligation
February 1, 2025 - June 30, 2025 $98,507
July 1, 2025 – June 30, 2026 $235,238
July 1, 2026 – September 15, 2026 $59,104
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Agreement Between
Santa Clara County and
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Agreement between County of Santa Clara and the City of Palo Alto Utility Charges (as defined below) for
February 1, 2025 – September 15, 2026
$55,000
TOTAL $447,849
Notwithstanding anything to the contrary in the Geng Road Lease, the City shall pay for electricity, gas, refuse, sewer, and water for the Geng Road site (“utility charges”) during the time periods above up to an amount of $55,000 for the period starting February 1, 2025 through September 15, 2026. Utility Charges may be paid directly from the City to itself as the utility provider or the City may reimburse the County for actual costs paid.
c) County’s Responsibilities
i) The County shall designate one or more Program Managers to:
(1) Serve as the City’s liaison to County departments;
(2) Plan and lead management and coordination meetings, which will be held as needed;
(3) Lead in development, management, and refinement of the Program s to ensure that the Programs meets their goals.
(4) Lead coordinati on meetings with appropriate stakeholders to ensure the Programs’ success.
ii) The County shall provide or subcontract Programs’ s ervices. To the maximum extent practicable, the County shall leverage other resources to offset, improve, or expand the Programs’ services.
iii) The County or its contractors shall implement referral criteria and procedures consistent the Santa Clara County Continuum of Care’s Coordinated Assessment System.
d) The Parties shall work collaboratively to:
i) Establish the Programs ’ success and outcome measures consistent with the Santa Clara County Continuum of Care’s System Performance Measures; and,
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Agreement Between
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Agreement between County of Santa Clara and the City of Palo Alto ii) Identify resources that would enable the Program s to more effectively use City and County funds and improve Programs ; incorporating lessons learned from similar Programs.
iii) Meet regularly to discuss the performance and progress of the Programs. When appropriate, the Parties shall jointly develop corrective actions to be implemented by the Programs’ contractors.
iv) Jointly monitor the Programs’ expenses and outcomes. Based on the availability of the City’s funds in future years and the Programs’ outcomes, the Parties will determine whether to continue, expand, contract, or terminate the Programs at the end of the Term.
e) Funding under this Agreement is contingent on annual appropriations that are approved by the City Council.
3) MUTUAL INDEMNIFICATION
In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by a Party shall not be shared pro rata but, instead, the County and the City agree that, pursuant to Government Code Section 895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, employees, and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying P arty, its officers, employees or agents, under or in connection with or arising out of any wo rk, authority or jurisdiction delegated to such party under this Agreement. No Party, nor any officer, board member, or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other Parties hereto, their officers, board members, employees, or agents, under or in connection with or arising out of any work authority or jurisdiction delegated to such other Parties under this Agreement.
4) TERMINATION
Either Party may terminate this Agreement at any time for convenience and without cause, upon providing a ninety-day (90) notice to the other Party at the addresses set forth in section 13) below. The notice shall state the effective date of the termination.
5) ASSURANCE
Each Party represents and warrants that it has the authority to enter into this Agreement.
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Agreement between County of Santa Clara and the City of Palo Alto 6) RELATIONSHIP
Nothing contained in this Agreement shall be deemed or construed by the Parties or any third party to create the relationship of partners or joint ventures between the City and the County.
7) CONFIDENTIALITY
The Parties agree that by virtue of entering into this Agreement they each sha ll have access to certain confidential information regarding the other Party’s operations. Each of the Parties shall not disclose confidential information and/or materials without the prior written consent of the other Party, unless such disclosures are required by California law. Where appropriate, resident releases shall be secured before confidential resident information is exchanged.
8) ENTIRE AGREEMENT
This Agreement and its Appendices (if any) constitutes the final, complete and exclusive statement of the terms of the agreement between the parties. It incorporates and supersedes all the agreements, covenants and understandings between the parties concerning the subject matter hereof, and all such agreements, covenants and understandings hav e been merged into this Agreement. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement.
9) MODIFICATION
This Agreement may not be enlarged, modified, or altered, except if it is evidenced in writing, signed by the Parties and endorsed to this Agreement.
10) INSURANCE
Each Party shall, at its own expense, keep in force during the T erm, Workers’ Compensation Insurance, insuring against and satisfying each P arty’s obligations and liabilities under the workers’ compensation laws of the State of California, including employer’s liability insurance in the limits required by the laws of the State of California.
11) SEVERABILITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in force without being impaired or invalidated in any way.
12) NOTICES
Notices to the Parties in connection with this Agreement shall be given personally or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the Parties as follows:
Item 4
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the City of Palo Alto
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Agreement between County of Santa Clara and the City of Palo Alto
COUNTY OF SANTA CLARA CITY OF PALO ALTO
Deputy Director Deputy City Manager
Office of Supportive Housing City of Palo Alto
150 West Tasman Drive 250 Hamilton Avenue
San Jose, CA, 95134 Palo Alto, CA 94301
Notices delivered personally will be deemed communicated as of actual receipt; mailed notices will be deemed communicated on the date of delivery.
13) AMENDMENTS
This Agreement may be amended only by a written instrument signed by the Parties.
14) WAIVER
No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted by a P arty must be provided, in writing, and shall apply to the specific instance expressly stated.
15) GOVERNING LAW AND VENUE
This Agreement has been executed and delivered in, and shall be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this Agreement shall be in the County of Santa Clara.
16) COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original but all of which together shall constitute one and the same instrument.
17) COMPLIANCE WITH ALL LAWS, INCLUDING NONDISCRIMINATION, EQUAL OPPORTUNITY,
AND WAGE THEFT PREVENTION
Compliance with All Laws. The Parties shall comply with all applicable Federal, State, and local laws, regulations, rules, and policies (collectively, “Laws”), including but not limited to all non-discrimination, equal opportunity, and wage and hour Laws referenced in the paragraphs below.
Compliance with Non-Discrimination and Equal Opportunity Laws: The City shall comply with all applicable Laws concerning nondiscrimination and equal opportunity in employment and contracting, including but not limited to the following: Santa Clara County’s policies for contractors on nondiscrimination and equal opportunity; Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov.
Code § 12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and the Item 4
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Agreement between County of Santa Clara and the City of Palo Alto Genetic Information Nondiscrimination Act of 2008. In addition to the foregoing, the City shall not discriminate against any subcontractor, employee, or applicant for employment because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political belief, organizational affiliation, or marital status in the recruitment, selection for training (including but not limited to apprenticeship), hiring, employment, assignment, promotion, layoff, rates of pay or other forms of compensation. Nor shall the City discriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status.
Compliance with Wage and Hour Laws: The City shall comply with all applicable wage and hour Laws, which may include but are not limited to, the Federal Fair Labor Standards Act, the California Labor Code, and, if applicable, any local minimum wage, prevailing wage, or living wage Laws.
Definitions: For purposes of this Subsection 17, the following definitions shall apply. A “Final Judgment” shall mean a judgment, decision, determination, or order (a) which is issued by a court of law, an investigatory government agency authorized by law to enforce an applicable Law, an arbiter, or arbitration panel and (b) for which all appeals have been exhausted or the time period to appeal has expired. For pay equity Laws, relevant investigatory government agencies include the federal Equal Employment Opportunity Commission, the California Division of Labor Standards Enforcement, and the California Department of Fair Employment and Housing. Violation of a pay equity Law shall mean unlawful discrimination in compensation on the basis of an individual’s sex, gender, gender identity, gender expression, sexual orientation, race, color, ethnicity, or national origin under Title VII of the Civil Rights Act of 1964 as amended, the Equal Pay Act of 1963, California Fair Employment and Housing Act, or California Labor Code section 1197.5, as applicable. For wage and hour Laws, relevant investigatory government agencies include the federal Department of Labor, the California Division of Labor Standards Enforcement, and the City of San Jose’s Office of Equality Assurance.
Prior Judgments, Decisions or Orders against the City: By signing this Agreement, the City affirms that it has disclosed any final judgments that (A) were issued in the five years prior to executing this Agreement by a court, an investigatory government agency, arbiter, or arbitration panel and (B) found that the City violated an applicable wage and hour law or pay equity law. The City further affirms that it has satisfied and complied with – or has reached Agreement with the County regarding the manner in which it will satisfy – any such final judgments.
Violations of Wage and Hour Laws or Pay Equity Laws During Term of Contract: If at any time during the term of this Agreement, the City receives a Final Judgment rendered against it for violation of an applicable wage and hour Law or pay equity Law, then the City Item 4
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Agreement Between
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the City of Palo Alto
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Agreement between County of Santa Clara and the City of Palo Alto shall promptly satisfy and comply with any such Final Judgment. The City shall inform the Office of the County Executive-Office of Countywide Contracting Management (OCCM)of any relevant Final Judgment against it within 30 days of the Final Judgment becoming final or of learning of the Final Judgment, whichever is later. The City shall also provide any documentary evidence of compliance with the Final Judgment within 5 days of satisfying the Final Judgment. Any notice required by this paragraph shall be addressed to the Office of the County Executive-OCCM at 70 W. Hedding Street, East Wing, 11th Floor, San José, CA 95110. Notice provisions in this paragraph are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the Office of the County Executive-OCCM satisfies the notice requirements in this paragraph.
Access to Records Concerning Compliance with Pay Equity Laws: In addition to and notwithstanding any other provision of this Agreement concerning access to the City’s records, the City shall permit the County and/or its authorized representatives to audit and review records related to compliance with applicable pay equity Laws. Upon the County’s request, the City shall provide the County with access to any and all facilities and records, including but not limited to financial and employee records, that are related to the purpose of this Subsection 17, except where prohibited by federal or state laws, regulations or rules. County’s access to such records and facilities shall be permitted at any time during The City’s normal business hours upon no less than 10 business days’ advance notice.
Pay Equity Notification: The City shall (1) at least once in the first year of this Agreement and annually thereafter, provide each of its employees working in California and each person applying to the City for a job in California (collectively, “Employees and Job Applicants”) with an electronic or paper copy of all applicable pay equity Laws or (2) throughout the term of this Agreement, continuously post an electronic copy of all applicable pay equity Laws in conspicuous places accessible to all of the City’s Employees and Job Applicants.
Material Breach: Failure to comply with any part of this Subsection H shall constitute a material breach of this Agreement. In the event of such a breach, the County may, in its discretion, exercise any or all remedies available under this Agreement and at law. County may, among other things, take any or all of the following actions:
(i)Suspend or terminate any or all parts of this Agreement. (ii)Offer the City an opportunity to cure the breach.
Subcontractors: The City shall impose all of the requirements set forth in this Subsection 17 on any subcontractors permitted to perform work under this Agreement. This includes ensuring that any subcontractor receiving a Final Judgment for violation of an applicable Law promptly satisfies and complies with such Final Judgment.
18) CALIFORNIA PUBLIC RECORDS ACT
The Parties are public agencies subject to the disclosure requirements of the California Public Records Act (“CPRA”). If the either Party’s proprietary information is contained in documents Item 4
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Agreement between County of Santa Clara and the City of Palo Alto or information submitted to the other , and the Party submitting such information or documents claims that such information falls within one or more CPRA exemptions, the Party must clearly mark such information “CONFIDENTIAL AND PROPRIETARY,” and identify the specific lines containing the information. In the event of a request for such information, each Party will make best efforts to provide notice to the other prior to such disclosure. If a Party contends that any of its documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the Party is required to respond to the CPRA request. If the Party seeking to prevent disclosure fails to obtain such remedy within the time the response to the CPRA request is required , the information may be disclosed.
19) CONFLICTS OF INTEREST
The Parties shall comply, and require its subcontractors to comply, with all applicable (i) requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code section 1090 et. seq., the California Political Reform Act (California Government Code section 87100 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et. seq.). Failure to do so constitutes a material breach of this Agreement and is grounds for immediate termination of this Agreement by the County.
In accepting this Agreement, each Party covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Each Party further covenants that, in the performance of this Agreement, it will not employ any contractor or person having such an interest. The Parties, including but not limited to employees and subcontractors, may be subject to the disclosure and disqualification provisions of the California Political Reform Act of 1974 (the “Act”), that (1) requires such persons to disclose economic interests that may foreseeably be materially affe cted by the work performed under this Agreement, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interests.
If the disclosure provisions of the Political Reform Act are applicable to any individual providing service under this Agreement, each Party shall, upon execution of this Agreement, provide the other with the names, description of individual duties to be performed, and email addresses of all individuals, including but not limited to the Party’s employees, agents and subcontractors, who could be substantively involved in “mak[ing] a governmental decision” or “serv[ing] in a staff capacity” and in that capacity participating in making governmental decisions or performing duties that would be perfor med by an individual in a designated position, (2 CCR 18700.3), as part of either Party’s service under this Agreement. Each Party shall immediately notify the other of the names and email addresses of any additional individuals later assigned to provide such service under this Agreement in such a capacity.
Each Party shall immediately notify the County of the names of individuals working in such a Item 4
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Agreement Between
Santa Clara County and
the City of Palo Alto
Item 4: Staff Report
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Agreement between County of Santa Clara and the City of Palo Alto capacity who, during the course of the Agreement, end their service.
If the disclosure provisions of the Political Reform Act are applicable to any individual providing service under this Agreement, each Party shall ensure that all such individuals identified pursuant to this section understand that they are subject to the Act and shall conform to all requirements of the Act and other applicable laws and regulations, including but not limited to those listed this Section including, as required, filing of Statements of Economic Interests within 30 days of commencing service pursuant to this Agreement, annually by April 1, and within 30 days of their termination of service pursuant to this Agreement.
20) CONTRACT EXECUTION
Unless otherwise prohibited by law or either Party’s policy, the P arties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the County.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be entered into as of the day and year of execution of this Agreement.
COUNTY OF SANTA CLARA CITY OF PALO ALTO
__________________________ ____________________________ James R. Williams Ed Shikada
County Executive City Manager
Date: ____________________ Date: ____________________
APPROVED AS TO FORM AND LEGALITY APPROVED AS TO FORM
___________________________________
____________________________
Stefanie Wilson Tim Shimizu
Deputy County Counsel Assistant City Attorney
Date: ____________________ Date: ____________________ Item 4
Attachment A - Revenue
Agreement Between
Santa Clara County and
the City of Palo Alto
Item 4: Staff Report
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Agreement between County of Santa Clara and the City of Palo Alto EXHIBIT A:
PROGRAM SPECIFICS
This Exhibit describes the Programs that will be implemented under this Agreement, either directly by the County or by a County subcontractor.
A. Safe Parking (SP)
1. Program Description
SP programs provide homeless households a temporary, overnight, safe location to park, as well as case management support.
2. Ordinance
The County agrees to comply with all of the terms and conditions set forth in the City’s Safe Parking Ordinance.
3. Target Population
The Program shall serve homeless households who are unsheltered and sleeping in their vehicle with priority for households with students enrolled in a school district within Palo Alto as outlined in the Safe Parking Ordinance.
4. Number of Households
The County or its contractors shall serve up to 10 households at a given point in time.
5. Program Funding Amount
The Ci ty shall re mit payment to the County in accordance with Section 2.ii. of the Agreement.
6. Reporting Requirements
The County shall provide quarterly reports to the City that include:
a) Number of unduplicated clients served:
a. All clients served.
b. Clients served that are connected to the City.
b) Exit destinations:
a. Number of unduplicated clients exits per period by exit categories. b. Number of unduplicated clients exits per period by exit categories for those connected to the City.
c) Enrollments of Palo Alto connected clients for the time period as well as enrollments that are new in that time period.
d) Average length of time that individuals and families remain in program.
Item 4
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the City of Palo Alto
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Agreement between County of Santa Clara and the City of Palo Alto e) Returns to homelessness within 12 months of individuals and families served, as data becomes available.
f) Returns to homelessness within 2 years of individuals and families served, as data becomes available.
g) A summary budget and actual report of operation and maintenance costs spent using City funding. Categories and format to be agreed upon.
Item 4
Attachment A - Revenue
Agreement Between
Santa Clara County and
the City of Palo Alto
Item 4: Staff Report
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COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing Agreement
Form Effective as of June 6, 2024 Page 1 of 4
Purchase Order
Number:
Amendment
Number:
Effective Date (Will be the date
executed by Authorized County
Representative):
Maximum Financial Obligation
(Prior to this Amendment):
Amended Maximum Financial Obligation
(If dollar amount is changing):
Current Agreement End Date: New Agreement End Date:
For County Use Only – SAP
Account
Assignment
Plant
Number
General Ledger
(Expense Code)
Cost
Center
(Dept
Code)
Amount WBS
(Capital Project Code)
Internal Order
(“PCA” code –
optional)
Line 1
Line 2
Line 3
Line 4
Line 5
Parties to Agreement
Legal notices and invoices pertaining to this Agreement shall be sent to the appropriate contact person listed below. Notices shall be in writing and served either by personal delivery or sent by certified or registered mail, postage prepaid, addressed as follows. Notice shall be deemed effective on the date that the notice is personally delivered or, if mailed, three (3) days after deposit in the mail. Either party may designate a different person and/or address for the receipt of notices by sending written notice to the other party, which shall not require an amendment to this Agreement.
Contractor
Contractor Name
(As Displayed In SAP):
Contact Person:
Street Address *:
City, State, Zip *:
Telephone Number *:
Email Address *:
SCC Vendor Number
(As Assigned In SAP):
* To be completed for Independent Contractors Only – DO NOT COMPLETE FOR DEPENDENT CONTRACTORS 4300020546
4 06/30/2024
06/30/2025
168
5255500
1132
$ 1,800,000.00
CGF
99999
MOVE Mountain View
Amber Stime
2762 Bayshore Pkwy, Suite 920
Mountain View, CA 94043
(650) 861-0181
[email protected]
1041993
$ 4,082,914.00
$ 5,882,914.00
Select
Select
Select
Select
Select
DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4
Attachment B - Operating
Agreement Between
Santa Clara County and
Move Mountain View
Item 4: Staff Report
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Form Effective as of June 6, 2024 Page 2 of 4
COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing agreement
County of Santa Clara
Agency / Department:
Department Number:
Program Manager or Contract
Monitor Name:
Street Address:
City, State, Zip:
Telephone Number:
Fiscal Contact
(Accounts Payable Contact):
Contract Preparer:
Signatures
Amendment is not valid until signed by Contractor and the County Authorized Representative. The Agreement as amended constitutes the entire agreement of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations and understandings concerning such subject matter. By signing below, signatory warrants and represents that he/she executed this Amendment in his/her authorized capacity, that he/she has the authority to bind the entity listed below to contractual obligations and that by his/her signature on this Amendment, the entity on behalf of which he/she acted, executed this Amendment.
Agency/Department Manager: Date:
Agency/Department Fiscal Officer: Date:
Contractor: Date:
County Authorized Representative:
(Procurement Department, President of the Board of
Supervisors, Delegated Authority)
Date:
County Counsel:
(Signature required when the Standard Provisions
language (Section VI) is revised, or for IT Services
pursuant to Board Policy 5.3.5.2 (4), or for Board
approved contracts, or for contracts with Board delegated authority to agencies/departments.)
Please note: Attachments and exhibits that include
additional terms and conditions, conflict with County
standard provisions, or require risk assessment
must be approved by County Counsel.
Date:
Office of the County Executive:
(Signature required when Board approved contract by a
Delegation of Authority)
Date:
Signed and certified that a copy of this
document has been delivered by electronic or
other means to the President, Board of
Supervisors.
Attest:
Curtis Boone,
Acting Clerk of the Board of Supervisors
(Signature required when Board approved contract)
Date:
Office of Supportive Housing
168
Michelle Covert
150 W. Tasman Drive
San Jose, CA 95134
(408) 793-0550
Diem Hoang
Trang Van
DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD 6/27/2024
6/27/2024
6/27/2024
6/27/2024
6/30/2024
6/30/2024
Item 4
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Agreement Between
Santa Clara County and
Move Mountain View
Item 4: Staff Report
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Form Effective as of June 6, 2024 Page 3 of 4
COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing agreement
Reason(s) for Amending the Service Agreement
Amend Term of Agreement
Or see Attachment as incorporated by this reference
Amend Contract Specifics
Note: A new Agreement should be created if the Scope of Services is significantly modified or expanded.
Or see Attachment as incorporated by this reference
Amend Maximum Financial Obligation
A. Maximum Financial Obligation prior to this Amendment:
(Same as on page 1) $
B. Amount of increase or decrease:
(Explain below) $
C. Revised Maximum Financial Obligation:
(A +/- B will equal C) $
Explanation of increase / decrease (include new payment terms if applicable):
Or see Attachment as incorporated by this reference
This Amendment extends the term of this Agreement through June 30, 2025.
Attachment A-2 is hereby replaced in its entirety by Attachment A-3.
A-3
$ 4,082,914.00
$ 1,800,000.00
$ 5,882,914.00
Attachment B-2 is hereby replaced in its entirety by Attachment B-3. Attachment B-3 reflects an increase in the budget to continue the Safe Parking Program in Fiscal Year 2024-2025.
B-3
✔
✔
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Agreement Between
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Move Mountain View
Item 4: Staff Report
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Form Effective as of June 6, 2024 Page 4 of 4
COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing agreement
Amend Standard Provisions
Or see Attachment as incorporated by this reference
Or Section VI. Standard Provisions is replaced in its entirety by Attachment Other (please explain below)
Or see Attachment ______ as incorporated by this reference Contract History
Total financial obligation from prior fiscal year(s): $ Financial obligation in current fiscal year: $
Cumulative total of all agreements with this Contractor within Budget Unit for same type of services (including this amendment):
$
Insurance
Insurance does not require changes
Insurance Exhibit is replaced by Exhibit B attached and incorporated by this reference.
Exhibit E is hereby incorporated in its entirety. Exhibit E refers to the "Standard Provisions" (Version February 1, 2024)
Exhibit D-2 is hereby removed in its entirety. Exhibit D-2 refers to the "Contractor Certification of Compliance with COVID-19 Vaccine Requirements" (Version September 27, 2022) $ 4,082,914.00
$ 1,800,000.00
$ 5,882,914.00
-2 rev.9/23
✔
✔
✔
DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4
Attachment B - Operating
Agreement Between
Santa Clara County and
Move Mountain View
Item 4: Staff Report
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ATTACHMENT A-3
SECTION V: CONTRACT SPECIFICS
A. PURPOSE
MOVE Mountain View (“Contractor”) shall provide Safe Parking Program (“Program”) operations and supportive services to unhoused and unsheltered vehicle dwellers through temporary, overnight and/or 24/7 safe location(s) to park and including connection to resources and referrals to address basic needs, get assessed for housing and provide supportive services to establish a housing plan to exit homelessness.
1. The target population for this program shall be individuals and families who are unsheltered and sleeping in their vehicle. Some lots may require that operators prioritize a more specific subset of this population. Lots leased from the City of Mountain View, as described below in Section B., Service Delivery Sites, item 2, shall be filled based on the following preferences:
a. First preference shall be given to families with students enrolled in a school district school within Mountain View.
b. Second preference shall be given to those who: (1) had, within the past five (5) years from adoption of this provision, a legal address or resident address for purposes of voter registration in the City of Mountain View; or (2) work in Mountain View. c. Third preference shall be given to seniors.
d. Fourth preference shall be given to a person with a disability under the Americans with Disabilities Act.
2. At a minimum, the contractor shall:
a. Conduct outreach and recruit participants for the safe parking lots, including maintaining waiting lists if needed. Accept referrals through the direct referrals and referrals from county staff County-established Centralized Hotline (“Hotline”). b. In coordination with the County, establish a length of stay policy that allow for extensions as needed to support clients’ efforts to address barriers to housing. c. Provide services, including at a minimum: nightly assigned safe parking location, referrals to access food, mail services and internet.
d. Conduct intakes, assessments (including administration of the Vulnerability Index-Service Prioritization Decision Assessment Tool (“VI-SPDAT”), and discharges in accordance with the current Homeless Management Information System (“HMIS”) Standards for Santa Clara County.
e. Provide case management to all clients willing to engage in services to develop customized service plans to meet each individual’s or household’s goals. Case management services include but are not limited to:
Services to ensure households served are housing ready / document ready and assisting clients in developing housing plans.
Services that result in linkages to mental health services, to substance use treatment services, or urgent/emergency care.
DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4
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Agreement Between
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Move Mountain View
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Services to increase income such as entitlement and benefits application and assistance, such as obtaining Medi-Cal, General Relief/UBI, CalFresh, Cash Assistance Program for Immigrants (CAPI), Social Security Disability Income, and Welfare-to-Work.
f. Provide housing problem-solving services in accordance with the Santa Clara County Continuum of Care (“SCC CoC”) Housing Problem Solving Guidelines. Problem-solving services are intended to determine if there are ways to quickly exit homelessness including, but not limited to: conflict resolution, mediation, one-time financial assistance as funding permits, and/or relocation.
g. Contractor shall adopt policies and procedures in accordance with safe parking best practices, including but not limited to Low Barrier Policies, LGBTQ inclusive and affirming service delivery, harm reduction, policies for supporting participants with emotional support animals and pets.
h. Contractor shall develop an Emergency Plan and Continuity of Operations Plan (COOP). The plans should address emergency backup power, evacuation, and relocation to alternate housing sites and accessible transportation. The COOP will address facility and staff substitutions or replacement to minimize service disruption.
3. Safe Parking Program Site Operations requirements:
a. Provide on-site facilities to meet Program participants’ basic needs, including toilet facilities, hand washing stations, garbage & recycling receptacles. (Not lighting: MV and PA have not given MMV permission to add infrastructure)
b. Facilitate County efforts through their contracted vendors to provide program participants with access to shower and laundry services twice per week.
c. Provide staffing to visit each lot at least three times daily to monitor attendance, ensure lots are clean, and ensure participant safety and compliance with lot requirements.
d. Comply with site leases at sites controlled by the County. The site operations must comply with Department of Environmental Health and City of Mountain View ordinances.
e. Comply with reporting requirements from the County, cities with MOVE Mountain View Safe Parking Lots, including but not limited to Mountain View and Palo Alto.
B. DELIVERABLES, MILESTONES AND TIMELINE FOR PERFORMANCE
1. Contractor shall operate two categories of sites:
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Agreement Between
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Move Mountain View
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a. Sites owned or leased by the Contractor
b. Sites owned or leased by the County
Site Location Number of Parking Spaces Property Arrangement Shoreline Amphitheater Lot B
213 Crittenden
Mountain View, CA 94043
46 RVs
Leased by the County from
the City of Mountain View
Former VTA Lot
79 East Evelyn Avenue
Mountain View, CA 94041
30 RVs
Cooperative Use
Agreement - County and
the City of Mountain View
Former VTA Lot
79 East Evelyn Avenue
Mountain View, CA 94041
16 Cars (flexible use spaces-
commuter or for dwelling)
Cooperative Use
Agreement - County and
the City of Mountain View
Terra Bella
1020 Terra Bella Avenue
Mountain View, CA 94043
9 RVs Leased by the County from
the City of Mountain View
Geng Road
2000 Geng Road
Palo Alto, CA 94303
10 RVs, 2 Cars Leased by the County from
the City of Palo Alto
2. Contractor will develop and maintain a site management plan that is consistent with the Santa Clara County Continuum of Care (“SCC CoC”) Quality Assurance Standards. The site management plan should be updated at least annually, and at a minimum should document the following:
a. Staffing Plan
b. Resident or client selection criteria
c. Resident or client discharge process
d. Grievance process
Site Location Number of Parking Spaces Property Arrangement Lord’s Grace Christian Church
1101 San Antonio Road #306
Mountain View, CA 94043
4 Congregational Provider
Agreement
Highway Palo Alto Church
3373 Middlefield Road
Palo Alto, CA 94306
4 Cars Congregational Provider
Agreement
First Congregational Church
1985 Louis Road
Palo Alto, CA 94306
4 Cars Congregational Provider
Agreement
Unitarian Universalist Church
505 E. Charleston Road
Palo Alto, CA 94306
4 Cars Congregational Provider
Agreement
Congregation Etz Chayim
4161 Alma Street
Palo Alto, CA 94306
4 Cars Congregational Provider
Agreement
St. Timothy’s Episcopal
2094 Grant Road
Mountain View, CA 94040
4 Cars Congregational Provider
Agreement
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e. Comprehensive site-based Emergency / Disaster Plan
f. Continuity of Operations Plan
C. QUALITY ASSURANCE AND COMPLIANCE STANDARDS
OSH Crisis Response Team’s activities consist of regularly scheduled meetings with contractors, activity and outcome review, plus a bi-annual monitoring process, including interviews, a participant survey, and site inspections. At the conclusion of the bi-annual monitoring process, a summary and recommendations report are issued to the contractor, with timeline for addressing recommendations.
The Contractor shall:
1. Provide services in alignment with SCC CoC Quality Assurance Standards, including but not limited to Housing First approaches, protection of client choice, cultural competency, and equal access regardless of actual or perceived sexual orientation, gender or marital status.
2. Serve its clients at County-funded sites using Harm Reduction Principles, under which the service provider focuses on reducing the negative consequences of substance use, not enforcing sobriety.
3. Provide services in a manner that considers the cultural needs of the population(s) served, including meeting the needs of clients with limited English proficiency. Provide translation services as needed.
4. Provide quarterly (for fiscal year quarters ending September 30, December 31, March 31, and June 30) and annual (for fiscal year ending June 30) reports on progress toward the system performance benchmarks set by the SCC CoC, published annually on the SCC CoC’s website.
Reports should include data for the reporting period, fiscal year to date, and contract to date.
Reports should be submitted to the OSH Contract Monitor within 30 days of the end of the reporting period.
5. Provide monthly reports on utilization by program type, following a format provided by the county:
i. Number of unduplicated individuals and/or households served. ii. Number of bed nights provided, if applicable.
iii. Occupancy rate, stated as a total monthly percentage of total bed nights provided as compared to available bed nights.
iv. Outcome data for all participants that exited the site during the report period.
v. Updated staff roster.
vi. Workshop / community events schedule.
vii. Summary of program operations.
viii. Incident report and calls for service summary.
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ix. Reports should include data for the reporting period and be submitted to the OSH Contract Monitor by the 30th of the following month.
x. Comply with Homeless Management Information System (HMIS) Standard Operating Procedures (SOP) including, but not limited to: utilization of HMIS to track all clients at entry and exit, service transactions, case notes and input of all required universal and common data elements by project type, maintain overall data quality in accordance with the SCC CoC Continuous Data Quality Improvement Process (SOP Appendix F), and maintain the confidentiality and security of client data in accordance with the SOP, this Agreement, and applicable laws. Non-compliance with HMIS procedures, standards, or governing laws shall constitute a material breach and may result in the termination of the Agreement. For agencies that are prohibited from entering data into HMIS, the agencies must still comply with HMIS requirements in a comparable database and provide aggregate data to meet this requirement.
D. PERFORMANCE STANDARDS
1. Meet or exceed the applicable system performance benchmarks for safe parking (outreach) programs. Please note the benchmarks are updated annually and the benchmarks are as follows:
The extent to which individuals or families who leave homelessness experience additional incident(s) of homelessness:
i. Metric 2a.1 for Safe Parking Programs: 14% or fewer of households who exit to permanent housing destinations will return to homelessness within twelve months.
ii. Metric 2b.1 for Safe Parking Programs: 20% or fewer of households who exit to permanent housing destinations will return to homelessness within two years.
Successful housing placement:
iii. Metric 7b.1 for Safe Parking Programs: 50 % or more of households will exit to a temporary or permanent housing destination.
Process measures:
iii. Metric (a) for Safe Parking Programs: 67 % or more of households will exit to a known destination.
Data quality:
v. Metric (c1) for all housing types: 0% of clients will have missing values in HUD universal data elements.
vi. Metric (c2) for all housing types: 5% of clients or fewer will have Don’t Know/Refused answers in HUD universal data elements, excluding Social Security Number, Race, and Exit Destination.
2. Report all major and/or media-sensitive incidents to the designated County representative (“Contract Monitor”). Report all major and/or media-sensitive incidents to the designated County representative (“Contract Monitor”). Major or sensitive incidents include but are not limited to: serious injury or death related to the services provided under the Agreement; DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4
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serious injury or death of any person in the Contractor’s care; serious injury or death of any person on property owned, leased, or operated by the Contractor, including but not limited to facilities, parks, sidewalks, roads, and parks; serious damage to the property of another related to the services provided by the Contractor under this Agreement; criminal conduct involving Contractor personnel; any event that has a significant possibility of resulting in a claim or lawsuit against the County; any event that has a significant possibility of resulting in a claim or lawsuit against the Contractor that is related to this Agreement; any complaints of discrimination or harassment by the Contractor’s Clients; and, any event that has a possibility of receiving public or media attention.
i. The Contractor shall report any such incidents as soon as possible but no later than twenty-four (24) hours from when the Contractor learns of the incident. ii. The Contractor must include the following information in all incident reports: name and contact information of the submitting individual; name and email address of the best contact for immediate access to a Contractor staff member who can answer questions regarding the incident; an indication of whether press coverage is likely; an incident description, including date, time, and location of the incident; and a description of any action taken in response to the incident. These incident reports are to be submitted to: [email protected].
E. PAYMENT SCHEDULE
1. Invoices shall be submitted to the OSH Management Analyst by the last day of the following month, or the first business day thereafter, using a template approved by the County.
2. June 30th of each year is the end of the County’s fiscal year. An estimate for each June invoice should be submitted on June 20, 2025. Final invoices should be submitted one business day before the County’s fiscal year-end deadline, which is usually on the second Friday of July.
3. Contractor will invoice the County for actual costs by program within the budget established in Attachment B.
4. The County’s standard payment term shall be Net Thirty (30), unless otherwise agreed to by the parties. Payment shall be due Net Thirty (30) days from the date of receipt and approval by the OSH Fiscal team of correct and proper invoices. Invoices that need to be revised may cause delays in payment. Payment is deemed to have been made on the date the County mails the warrant or initiates the electronic funds transfer. Subcontractors and travel shall be billed at actual cost and in accordance with County policy.
5. Contractor must submit a cost allocation plan for shared costs, accounting records, such as a detailed general ledger report, with each invoice for actual expenses reflecting the charges invoiced to the County. Contractor must be able to provide the supporting documentation described in Table 2, below, at the County’s request.
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Table 2
Expense Category Supporting Documentation
Personnel – Salary Time and activity reports
Payroll records
Personnel – Benefits Invoices
Allocation methodology and records
Payroll records
Non-personnel Invoices and receipts
Mileage logs
Allocation methodology and records
Allocated Administrative Overhead If applicable, documentation of Federally-approved indirect rate
Allocation methodology and records
Records to support actual costs
6. Contractor may request a minor budget modification using the template provided by the Office of Supportive Housing. The County (including Administration and the Department) may, at its sole discretion, approve and implement Contractor’s budget modification requests, provided that such modifications: (i) are clerical, non-substantive, and not material to the performance of the contract; (ii) do not increase or decrease the total amount, agreed-upon costs, or maximum financial obligation(s) under this Agreement; and/or (iii) do not alter the agreed-upon service description(s) and/or expected outcome(s) (i.e., the “scope of service”). The County retains discretion to deny a budget modification request or require contract amendment, even if these requirements are met. Budget modifications must be approved before Contractor incurs costs; the County does not guarantee reimbursement of expenses that have not been approved.
7. If Contractor receives overpayment from the County, Contractor shall promptly recompense the full amount of the overpayment to the County no later than 60 days after discovery or notice of the overpayment. Notwithstanding anything to the contrary in this Agreement, if Contractor fails to recompense the County within 60 days, the County may, at its sole discretion and without prejudice to any other right or remedy it has or may have, set off or recoup any liability owed to the County from future payments to Contractor for services rendered under this Agreement or any other contract between the County and Contractor. As a courtesy, the County will make best efforts to provide Contractor with notice prior to setoff or recoupment.
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ATTACHMENT B-3
AGENCY
PROGRAM NAME
START DATE
END DATE
PROJECT TYPE
TOTAL PROGRAM CAPACITY
FUNDING SOURCE(S)
DIRECT PERSONNEL EXPENSES CGF
Caseworkers 406,698$
Program Coordinator 144,871$
Operations Manager 91,022$
Lot Manager 77,813$
Lot Monitors 116,508$
Compliance Officer 74,056$
Taxes and Benefits @ 12% 143,768$
Workers Comp 16,827$
DIRECT PROGRAM EXPENSES CGF
Utilities 340,199$
Lot Supplies & Services 23,636$
Contracted Labor 22,750$
Mileage, Gas, Auto Repairs 8,000$
DOJ/DMV Report Fees 1,500$
Contracted Security Services 91,200$
LIVENATION Contracted Security Services 18,900$
Health & Safety 3,000$
Phone, Mobile, Internet, Security Equip 16,125$
OPERATING EXPENSES CGF
Office Supplies & Equipment 32,010$
Liability Insurance 28,000$
Comcast Internet 2,520$
ADMINISTRATION EXPENSES CGF
Administration 140,597$
DIRECT EXPENSES TOTAL
(personnel expenses + program expenses)
OPERATING EXPENSES TOTAL
ADMINISTRATIVE EXPENSES TOTAL
TOTAL PROGRAM BUDGET
County General Fund (CGF)
137 Vehicles
62,530$
140,597$
1,800,000$
1,596,873$
MOVE Mountain View
Safe Parking
7/1/2024
6/30/2025
Basic Needs
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EXHIBIT B-2 (revised)
Rev. 9/2023 1
INSURANCE REQUIREMENTS FOR
STANDARD CONTRACTS ABOVE $100,000
Indemnity
Notwithstanding any other provision of this Agreement, Contractor shall indemnify, release, hold harmless, and defend, with counsel approved by County of Santa Clara (hereinafter “County”) , County and its officers, agents, and employees from any claim, demand, suit, judgment, liability, loss, injury, damage, or expense of any kind (including attorneys’ fees and costs) arising out of, or in connection with, performance of this Agree ment by Contractor and/or its officers, agents, employees, or sub-contractors, excepting only loss, injury, or damage caused by the sole negligence or willful misconduct of personnel employed by County. It is the intent of the parties to this Agreement to provide the broadest possible coverage for County as allowed by law. Contractor shall reimburse County for all costs, attorneys’ fees, expenses, and liabilities incurred with respect to any litigation or process in which Contractor contests its obligation to indemnify, defend, and/or hold harmless County under this Agreement and does not prevail in that contest.
Insurance
Without limiting the Contractor's indemnification of the County, the Contractor shall provide and maintain at its own expense, during the term of this Agreement, or as may be further required herein, the following insurance coverages and provisions:
A. Evidence of Coverage
Prior to commenc ement of this Agreement, the Contra ctor shall provide a Certificate of Insurance certifying that coverage as required herein has been obtained. Individual endorsements executed by the insurance carrier shall accompany the certificate. In addition, a certified copy of the policy or policies shall be provided by the Contractor upon request.
This v erification of coverage shall be sent to the requesting County department, unless otherwise directed. The Contractor shall not receive a Notice to Proceed with t he work under the Agreement until it has obtained all insurance required and such insurance has been approved by the County. This approval of insurance shall neither relieve nor decrease the liability of the Contractor.
B. Qualifying Insurers
All c overages, except surety, shall be issued by companies which hold a current policy holder's alphabetic and financial size category rating of not less than A- V, according to the current Best's Key Rating Guide or a company of equal financial stability that is approved by the County's Insurance Manager.
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EXHIBIT B-2 (revised)
Rev. 9/2023 2
C. Notice of Cancellation
All coverage as required herein shall not be canceled or changed so as to no longer meet the specified County insurance requirements without 30 days' prior written notice of such cancellation or change being delivered to the County of Santa Clara or their designated agent.
D. Insurance Required
1. Commercial General Liability Insurance - for bodily injury (including death) and property damage which provides limits as follows:
a. Each occurrence - $1,000,000
b. General aggregate - $2,000,000
c. Products/Completed Operations aggregate - $2,000,000
d. Personal Injury - $1,000,000
2. General liability coverage shall include:
a. Premises and Operations
b. Products/Completed
c. Personal Injury liability
d. Severability of interest
3. General liability coverage shall include the following endorsement, a copy of which shall be provided to the County:
Additional Insured Endorsement, which shall read:
“County of Santa Clara, and members of the Board of Supervisors of the County of Santa Clara, and the officers, agents, and employees of the County of Santa Clara, individually and collectively, as additional insureds.”
Insurance afforded by the additi onal insured endorsement shall appl y as primary insurance, and other insurance maintained by the County of Santa Clara, its officers, agents, and employees shall be excess only and not contributing with insurance provided under this policy. Public Entities may also be added to the DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4
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EXHIBIT B-2 (revised)
Rev. 9/2023 3
additional insured endorsement as applicable and the contractor shall be notified by the contracting department of these requirements.
4. Automobile Liability Insurance
For bodily injury (including death) and property damage which provides total limits of not less than one million dollars ($1,0 00,000) combined single limit per occurrence applicable to all owned, non-owned and hired vehicles.
4a. Aircraft/Watercraft Liability Insurance (Required if Contractor or any of its agents or subcontractors will operate aircraft or watercraft in the scope of the Agreement)
For bodily injury (including death) and property damage which provides total limits of not less than one million dollars ($1,0 00,000) combined single limit p er occurrence applicable to all owned, non-owned and hired aircraft/watercraft.
5. Workers' Compensation and Employer's Liability Insurance
a. Statutory California Workers' Compensation coverage including broad form all-states coverage.
b. Employer's Liability coverage for not les s than one million dollars ($1,000,000) per occurrence.
E. Special Provisions
The following provisions shall apply to this Agreement:
1. The foregoing requirements as to the types and limits of insurance coverage t o be maintained by the Contractor and any approval of said insurance by the County or its insurance consultant(s) are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to this Agreement, including but not limited to the provisions concerning indemnification.
2. The County acknowledges that some insurance requirements contained in this Agreement may be fulfilled by self -insurance on the part of the Contractor.
However, this shall not in any way limit liabilities assumed by the Contractor under this Agreement. Any self -insurance shall be approved in writing by the County upon satisfactory evidence of financial capacity. Contractors obligation hereunder may be satisfied in whole or in part by adequately funded self -insurance programs or self-insurance retentions.
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EXHIBIT B-2 (revised)
Rev. 9/2023 4
3. Should any of the work under this Agreement be sublet, the Contractor shall require each of its subcontractors of any tier to carry the aforementioned cover ages, or Contractor may insure subcontractors under its own policies.
4. The County reserves the right to withhold payments to the Contractor in the event of material noncompliance with the insurance requirements outlined above.
F. Fidelity Bonds (Required only if contractor will be receiving advanced funds or payments)
Before receiving comp ensation under this Agreement, Contractor will furnish County with evidence that all officials, employees, and agents handling or having access to funds received or disbursed under this Agreement, or authorized to sign or countersign checks, are covered by a BLANKET FIDELITY BOND in an amount of AT LEAST fifteen percent (15%) of the maximum financial obligation of the County cited herein. If such bond is canceled o r reduced, Contractor will notify County immediately, and County may withhold further payment to Contractor until proper coverage has been obtained. Failure to give such notice may be cause for termination of this Agreement, at the option of County.
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STANDARD PROVISIONS
Changes to the terms and conditions in this section require approval of County Counsel A. ENTIRE AGREEMENT
This Agreement and its Appendices (if any) constitutes the final, complete and exclusive statement of the terms of the agreement between the parties. It incorporates and supersedes all the agreements, covenants and understandings between the parties concerning the subject matter hereof, and all such agreements, covenants and understandings have been merged into this Agreement. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement.
B. AMENDMENTS
This agreement may only be amended by a written instrument signed by the Parties.
C. CONFLICTS OF INTEREST; POLITICAL REFORM ACT
Contractor shall comply, and require its employees, agents, and subcontractors to comply, with all (1) applicable requirements governing avoidance of impermissible client conflicts; and (2) federal, state and local conflict of interest and disclosure laws and regulations including, without limitation, California Government Code section 1090 et seq., the California Political Reform Act (California Government Code section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et seq.). Failure to do so constitutes a material breach of this Agreement and is grounds for immediate termination of this Agreement by County.
In accepting this Agreement, Contractor covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Contractor further covenants that, in the performance of this Agreement, it will not use any contractor or employ any person having such an interest. Contractor, including but not limited to Contractor’s employees, agents, and subcontractors, may be subject to the disclosure and disqualification provisions of the California Political Reform Act of 1974 (the “Act”), that (1) requires such persons to disclose economic interests that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interests.
If the disclosure provisions of the Act are applicable to any individual providing service under the Agreement, Contractor shall, upon execution of this Agreement, provide County with the names, description of individual duties to be performed, and email addresses of all individuals, including but not limited to Contractor’s employees, agents and subcontractors, that could be substantively involved in “mak[ing] a governmental decision” or “serv[ing] in a staff capacity” and in that capacity participating in making governmental decisions or performing duties that would be performed by an individual in a designated position, (2 CCR 18700.3), as part of Contractor’s service to County under this Agreement. Contractor shall immediately notify County of the names and email addresses of any additional individuals later assigned to provide such service to County under this Agreement in such a capacity. Contractor shall immediately notify County of the names of individuals working in such a capacity who, during the course of the Agreement, end their service to County. Contractor shall ensure that all such individuals identified pursuant to this paragraph understand that they are subject to the Act and shall conform to all requirements of the Act and other applicable conflict of interest and disclosure laws and regulations, and shall file Statements of Economic Interests within 30 days of commencing service pursuant to this Agreement, annually by April 1, and within 30 days of their termination of service pursuant to this Agreement.
D. LEVINE ACT COMPLIANCE
Contractor will comply, and will ensure that its agents (as that term is defined under 2 Cal. Code Regs. § 18438.3(a)) and its subcontractors identified in Contractor’s proposal responding to a County solicitation and/or identified in this Agreement (“Subcontractors”) comply, with California Government Code section 84308 (“Levine Act”) and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1 – 18438.8), which (1) require a party to a proceeding involving a contract to disclose on the record of the proceeding any contribution, as defined by Government Code section 84308(a)(6), of more than $250 that the party or their agent has made within the prior 12 months, and (2) prohibit a party to a proceeding involving a contract from making a contribution, as defined by Government Code section 84308(a)(6), of more than $250 to any County officer during the proceeding and for 12 months following the final decision in the proceeding.
Contractor agrees to submit any disclosures required to be made under the Levine Act at the Office of the Clerk of the
EXHIBIT E
COUNTY OF SANTA CLARA
SERVICE AGREEMENT
Version 2.01.2024
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Board of Supervisors website at http://www.sccgov.org/levineact, and Contractor shall require Subcontractors to do the same. If this Agreement is to be considered or voted upon by the County’s Board of Supervisors, Contractor shall complete the Levine Act Contractor Form: Identification of Subcontractors and Agents, and if applicable, shall ensure that any Subcontractor completes the Levine Act Subcontractor Form: Identification of Agents, and Contractor must submit all such forms to the County as a prerequisite to execution of the Agreement.
E. GOVERNING LAW, VENUE
This Agreement has been executed and delivered in, and shall be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this Agreement shall be in the County of Santa Clara.
F. ASSIGNMENT
No assignment of this Agreement or of the rights and obligations hereunder shall be valid without the prior written consent of the other party.
G. ASSIGNMENT OF CLAYTON ACT, CARTWRIGHT ACT CLAIMS
Contractor assigns to the County all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Contractor for sale to the County pursuant to this Agreement.
H. WAIVER
No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted by a party shall be in writing and shall apply to the specific instance expressly stated.
I. TERMINATION
Standard Termination Language
The County may, by written notice to Contractor, terminate all or part of this Agreement at any time for the convenience of the County. The notice shall specify the effective date and the scope of the termination. In the event of termination, Contractor shall deliver to County all documents prepared pursuant to the Agreement, whether complete or incomplete.
Contractor may retain a copy for its records. Upon receipt of the documents, Contractor shall be compensated based on the completion of services provided, as solely and reasonably determined by County. ‐OR‐
Alternate Termination Language Attached as Exhibit , incorporated by this reference. (Requires County Counsel Approval)
J. COMPLIANCE WITH ALL LAWS, INCLUDING NONDISCRIMINATION, EQUAL OPPORTUNITY, AND WAGE THEFT
PREVENTION
(1) Compliance with All Laws. Contractor shall comply with all applicable Federal, State, and local laws, regulations, rules, and policies (collectively, “Laws”), including but not limited to the non‐discrimination, equal opportunity, and wage and hour Laws referenced in the paragraphs below. (2) Compliance with Non‐Discrimination and Equal Opportunity Laws : Contractor shall comply with all applicab le Laws concerning nondiscrimination and equal opportunity in employment and contracting, including but not limited to the following: Santa Clara County’s policies for contractors on nondiscrimination and equal opportunity; Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov. Code § 12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and t he Genetic Information Nondiscrimination Act of 2008. In addition to the foregoing, Contractor shall not discriminate against any subcontractor, employee, or applicant for employment because of age, race, color, national origin, ancestry, religion, sex, ge nder identity, gender expression, sexual orientation, x
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mental disability, physical disability, medical condition, political belief, organizational affiliation, or marital status in the recruitment, selection for training (including but not limited to apprenticeship), hiring, employment, assignment, promotion, layoff, rates of pay or other forms of compensation. Nor shall Contractor discriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status. (3) Compliance with Wage and Hour Laws: Contractor shall comply with all applicable wage and hour Laws, which may include but are not limited to, the Federal Fair Labor Standards Act, the California Labor Code, and, if applicable, any local minimum wage, prevailing wage, or living wage Laws. (4) Definitions: For purposes of this Subsection H, the following definitions shall apply. A “Final Judgment” shall mean a judgment, decision, determination, or order (a) which is issued by a court of law, an investigatory governmen t ag
ency authorized by law to enforce an applicable Law, an arbiter, or arbitration panel and (b) for which all appeals have been exhausted or the time period to appeal has expired. For pay equity Laws, relevant investigatory government agencies include the federal Equal Employment Opportunity Commission, the California Division of Labor Standards Enforcement, and the California Department of Fair Employment and Housing. Violation of a pay equity Law shall mean unlawful discrimination in compensation on the basis of an individual’s sex, gender, gender identity, gender expression, sexual orientation, race, color, ethnicity, or national origin under Title VII of the Civil Rights Act of 1964 as amended, the Equal Pay Act of 1963, California Fair Employment and Housing Act, o r
C
alifornia Labor Code section 1197.5, as applicable. For wage and hour Laws, relevant investigatory government agencies include the federal Department of Labor, the California Division of Labor Standards Enforcement, and the City of San Jose’s Office of Equality Assurance.
(5) Prior Judgments, Decisions or Orders against Contractor: By signing this Agreement, Contractor affirms that it has disclosed any final judgments that (A) were issued in the five years prior to executing this Agreement by a court, an investigatory government agency, arbiter, or arbitration panel and (B) found that Contractor violated an applicable wage and hour law or pay equity law. Contractor further affirms that it has satisfied and complied with – or has reached Agreement with the County regarding the manner in which it will satisfy – any such final judgments.
(6) Violations of Wage and Hour Laws or Pay Equity Laws During Term of Contract: If at any time during the term of this Agreement, Contractor receives a Final Judgment rendered against it for violation of an applicable wage and hour Law or pay equity Law, then Contractor shall promptly satisfy and comply with any such Final Judgment.
Contractor shall inform the Office of the County Executive‐Office of Countywide Contracting Management (OCCM) of any relevant Final Judgment against it within 30 days of the Final Judgment becoming final or of learning of the Final Judgment, whichever is later. Contractor shall also provide any documentary evidence of compliance with the Final Judgment within 5 days of satisfying the Final Judgment. Any notice required by this paragraph shall be addressed to the Office of the County Executive‐OCCM at 70 W. Hedding Street, East Wing, 11th Floor, San José, CA 95110. Notice provisions in this paragraph are separate from any other notice provisions in this Agreement and, accordingl y, only notice provided to the Office of the County Executive‐OCCM satisfies the notice requirements in this paragraph.
(7) Access to Records Concerning Compliance with Pay Equity Laws: In addition to and notwithstanding any other provision of this Agreement concerning access to Contractor’s records, Contractor shall permit the County and/or its a
uthorized representatives to audit and review records related to compliance with applicable pay equity Laws.
Upon the County’s request, Contractor shall provide the County with access to any and all facilities and records, including but not limited to financial and employee records, that are related to the purpose of this Subsection H, except where prohibited by federal or state laws, regulations or rules. County’s access to such records and facilities shall be permitted at any time during Contractor’s normal business hours upon no less than 10 busine ss
d
ays’ advance notice.
(8) Pay Equity Notification : Contractor shall (1) at least once in the first year of this Agreement and annually thereafter, provide each of its employees working in California and each person applying to Contractor for a job in California (collectively, “Employees and Job Applicants”) with an electronic or paper copy of all applicable pay equity Laws or (2) throughout the term of this Agreement, continuously post an electronic copy of all applicable pay equity Laws in conspicuous places accessible to all of Contractor’s Emp loyees and Job Applicants.
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(9) Material Breach : Failure to comply with any part of this Subsection H shall constitute a material breach of this Agreement. In the event of such a breach, the County may, in its discretion, exercise any or all remedies available under this Agreement and at law. County may, among other things, take any or all of the following actions:
(i) Suspend or terminate any or all parts of this Agreement. (ii) Withhold payment to Contractor until full satisfaction of a Final Judgment concerning violation of an applicable wage and hour Law or pay equity Law.
(iii) Offer Contractor an opportunity to cure the breach.
Subcontractors: Contractor shall impose all of the requirements set forth in this Subsection H on any subcontractors permitted to perform work under this Agreement. This includes ensuring that any subcontractor receiving a Final Judgment for violation of an applicable Law promptly satisfies and complies with such Final Judgment.
K. BUDGET CONTINGENCY
This Agreement is contingent upon the appropriation of sufficient funding by the County for the services covered by this Agreement. If funding is reduced or deleted by the County for the services covered by this Agreement, the County has the option to either terminate this Agreement with no liability occurring to the County or to offer an amendment to this Agreement indicating the reduced amount.
L. COUNTY NO-SMOKING POLICY
Contractor and its employees, agents and subcontractors, shall comply with the County’s No‐Smoking Policy, as set forth in the Board of Supervisors Policy Manual section 3.47 (as amended from time to time), which prohibits smoking:
(1) at the Santa Clara Valley Medical Center Campus and all County‐owned and operated health facilities,(2) within 30 feet surrounding County‐owned buildings and leased buildings where the County is the sole occupant, and (3) in all County vehicles.
M. FOOD AND BEVERAGES STANDARDS
Except in the event of an emergency or medical necessity, the following nutritional standards shall apply to any foods and/or beverages purchased by Contractor with County funds for County‐sponsored meetings or events.
If food is to be provided, healthier food options shall be offered. “Healthier food options” include (1) fruits, vegetables, whole grains, and low fat and low calorie foods; (2) minimally processed foods without added sugar and with low sodium; (3) foods prepared using healthy cooking techniques; and (4) foods with less than 0.5 grams of trans fat per serving. Whenever possible, Contractor shall (1) offer seasonal and local produce; (2) serve fruit instead of sugary, high calorie desserts; (3) attempt to ac commodate special, dietary and cultural needs; and (4) post nutritional information and/or a list of ingredients for items served. If meals are to be provided, a vegetarian option shall be provided, and the Contractor should consider providing a vegan opti on.
If pre‐packaged snack foods are provided, the items shall contain: (1) no more than 35% of calories from fat, unless the snack food items consist solely of nuts or seeds; (2) no more than 10% of calories from saturated fat; (3) zero trans‐fat; (4) no more than 35% of total weight from sugar and caloric sweeteners, except for fruits and vegetables with no added sweeteners or fats; and (5) no more than 360 mg of sodium per serving.
If beverages are to be provided, beverages that meet the County’s nutritional criteria are (1) water with no caloric sweeteners; (2) unsweetened coffee or tea, provided that sugar and sugar substitutes may be provided as condiments; (3) unsweetened, unflav ored, reduced fat (either nonfat or 1% low fat) dairy milk; (4) plant‐derived milk (e.g., soy milk, rice milk, and almond milk) with no more than 130 calories per 8 ounce serving; (5) 100% fruit or vegetable juice (limited to a maximum of 8 ounces per container); and (6) other low‐calorie beverages (including tea and/or diet soda) that do not exceed 40 calories per 8 ounce serving. Sugar‐sweetened beverages shall not be provided.
N. CONTRACTING PRINCIPLES
All entities that contract with the County to provide services where the contract value is $100,000 or more per budget unit per fiscal year and/or as otherwise directed by the Board, shall be fiscally responsible entities and shall treat their employees fairly. To ensure compliance with these contracting principles, all contractors shall: (1) comply with all applicable federal, state and local rules, regulations and laws; (2) maintain financial records, and make those records available upon request; (3) provide to the County copies of any financial audits that have been completed DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4
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during the term of the contract; (4) upon the County’s request, provide the County reasonable access, through representatives of the Contractor, to facilities, financial and employee records that are related to the purpose of the contract, except where prohibited by federal or state laws, regulations or rules.
O. CALIFORNIA PUBLIC RECORDS ACT
The County is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Contractor’s proprietary information is contained in documents or information submitted to County, and Contractor claims that such information falls within one or more CPRA exemptions, Contractor must clearly mark such information “CONFIDENTIAL AND PROPRIETARY,” and identify the specific lines containing the information. In the event of a request for such information, the County will make best efforts to provide notice to Contractor prior to such disclosure. If Contractor contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County
before the County is required to respond to the CPRA request. If Contractor fails to obtain such remedy within the time the County is required to respond to the CPRA request, County may disclose the requested information.
Contractor further agrees that it shall defend, indemnify and hold County harmless against any claim, action or litigation (including but not limited to all judgments, costs, fees, and attorney’s fees) that may result from denial by County of a CPRA reques t for information arising from any representation, or any action (or inaction), by the Contractor.
P. THIRD PARTY BENEFICIARIES
This agreement does not, and is not intended to, confer any rights or remedies upon any person or entity other than the parties.
Q. INTELLECTUAL PROPERTY RIGHTS
Ownership: County shall own all right, title and interest in and to the Deliverables. For purposes of this Agreement, the term “Deliverables” shall mean any documentation and deliverables created by Contractor during the performance of services that are identified in this Agreement. Contractor hereby assigns to the County all rights, title and interest in and to any and all intellectual property whether or not patentable or registrable under patent, copyright, trademark or similar statutes, made or conceive d or reduced to practice or learned by Contractor, either alone or jointly with others, during the period of Contractor’s agreement with the County or result from the use of premises leased, owned or contracted for by the County.
Contractor acknowledges that all original works of authorship which are made by Contractor (either solely or jointly with others) within the scope of this Agreement and which are protectable by copyright are “works made for hire,” as that term is defined in the United States Copyright Act (17 U.S.C. Section 101), and shall belong solely to County.
Contractor agrees that the County will be the copyright owner in all copyrightable works of every kind and description created or delivered by Contractor, either solely or jointly with others, in connection with any agreement with the County.
R. INTELLECTUAL PROPERTY INDEMNITY
Contractor represents and warrants for the benefit of the County and its users that, to its knowledge, as of the effective date of this Agreement, Contractor is the exclusive owner of all rights, title and interest in the Deliverables and/or services provided pursuant to this Agreement. Contractor shall defend, indemnify and hold the County harmless against any claim, action or litigation (including but not limited to all judgments, costs, fees, and reasonable attorney’s fees) by a third party alleging the Deliverables and/or services provided pursuant to this Agreement infringe upon any intellectual property rights of third parties. This indemnity and duty to defend is in addition to and does not supersede the requirements stated in VII of this agreement.
S. OWNERSHIP RIGHTS TO MATERIALS/RESTRICTIONS ON USE
All materials obtained, developed or prepared by Contractor in the course of performing services hereunder, including but not limited to videotapes, audio recordings, still photographs, ads or brochures, and the derivative works, patent, copyright, trademark, trade secret or other proprietary rights associated therewith (collectively “Deliverables”), shall be the sole and exclusive property of the County. To the extent Contractor owns or claims ownership rights to said Deliverables, Contractor hereby expressly assigns all said rights, title, and interest in and to the Deliverables to the DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4
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County pursuant to the terms and conditions of this Agreement and at no additional cost. The County has the exclusive royalty‐free irrevocable right to duplicate, publish or otherwise use for any purpose, all materials prepared under this Agreement. If Contractor wishes to use the materials prepared hereunder for any purpose including but not limited to promotional, educational or commercial purposes, the Contractor shall obtain prior written authorization from the County, which consent may be withheld by the County in its sole discretion.
Contractor acknowledges that all original works of authorship which are made by Contractor (solely or jointly with others) within the scope of this Agreement and which are protectable by copyright are “works made for hire,” as that term is defined in the United States Copyright Act (17 U.S.C., Section 101), and shall belong solely to County.
Contractor agrees that the County will be the copyright owner in all copyrightable works of every kind and description created or developed by Contractor, solely or jointly with others, in connection with any agreement with the County.
If requested to, and at no further expense to the County, Contractor will execute in writing any acknowledgments or assignments of copyright ownership of such copyrightable works as may be appropriate for preservation of the worldwide ownership in the County and its nominees of such copyrights. This section shall apply to the extent not otherwise provided under this agreement.
T. COUNTY DATA
(1) Definitions: “County Data” shall mean data and information received by Contractor from County. County Data includes any information or data that is transported across a County network, or that resides in a County‐owned information system, or on a network or system under the control and management of a contractor for use by County. “County Confidential Information” shall include all material, non‐public information (including material, non‐public County Data) appearing in any form (including, without limitation, written, oral or displayed), that is disclosed, directly or indirectly, through any means of communication by County, its agents or employees, to Contractor, its agents or employees, or any of its affiliates or representatives. (2) Contractor shall not acquire any ownership interest in County Data (including County Confidential Information).
As between Contractor and County, all County Confidential Information and/or County Data shall remain the property of the County. Contractor shall not, without County’s written permission, use or disclose County Data (including County Confidential Information) other than in the performance of its obligations under this Agreement. (3) Contractor shall be responsible for establishing and maintaining an information security program that is designed to ensure the security and confidentiality of County Data, protect against any anticipated threats or hazards to the security or integrity of County Data, and protect against unauthorized access to or use of County Data that could result in substantial harm or inconvenience to County or any end users. Upon termination or expiration of this Agreement, Contractor shall seek and follow County’s direction regarding the proper disposition of County Data. (4) Contractor shall take appropriate action to address any incident of unauthorized access to County Data, including addressing and/or remedying the issue that resulted in such unauthorized access, and notifying County by phone or in writing within 24 hours of any incident of unauthorized access to County Data, or any other breach in Contractor’s security that materially affects County or end users. If the initial notification is by phone, Contractor shall provide a written notice within 5 days of the incident. Contractor shall be responsible for ensuring compliance by its officers, employees, agents, and subcontractors with the confidentiality, privacy, and information security requirements of this Agreement. Should County Confidential Information and/or legally protected County Data be divulged to unauthorized third parties, Contractor shall comply with all applicable federal and state laws and regulations, including but not limited to California Civil Code sections 1798.29 and 1798.82 at Contractor’s sole expense. Contractor shall not charge County for any expenses associated with Contractor’s compliance with these obligations. (5) Contractor shall defend, indemnify and hold County harmless against any claim, liability, loss, injury or damage arising out of, or in connection with, the unauthorized use, access, and/or disclosure of information by Contractor and/or its agents, employees or sub‐contractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of personnel employed by the County.
U. PAYMENT TERM
[NOT APPLICABLE TO COMMUNITY BASED ORGANIZATIONS – Describe payment terms for CBO’s in Section V. (D) PAYMENT SCHEDULE] The County’s standard payment term shall be Net Thirty (30), unless otherwise agreed to by the parties. Payment shall be due Net Thirty (30) days from the date of receipt and approval of correct and proper invoices. Payment is deemed to have been made on the date the County mails the warrant or initiates the electronic funds transfer.
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V. CONTRACT EXECUTION
Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or oth
er electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the County.
W. LIVING WAGE (IF APPLICABLE)
Unless otherwise exempted or prohibited by law or County policy, where applicable, Contractors that contract with the County to provide Direct Services developed pursuant to a formal Request for Proposals process, as defined in County of Santa Clara Ordinance Code Division B36 (“Division B36”) and Board Policy section 5.5.5.5 (“Living Wage Policy”), and their subcontractors, where the contract value is $100,000 or more (“Direct Services Contract”), must comply with Division B36 and the Living Wage Policy and compensate their employees in accordance with Division B36 and the Living Wage Policy. Compliance and compensation for purposes of this provision includes, but is no t l
imited to, components relating to fair compensation, earned sick leave, paid jury duty, fair workweek, worker retention, fair chance hiring, targeted hiring, local hiring, protection from retaliation, and labor peace. If Contractor and/or a subcontractor violates this provision, the Board of Supervisors or its designee may, at its sole discretion, take responsive actions including, but not limited to, the following:
(a) Suspend, modify, or terminate the Direct Services Contract. (b) Require the Contractor and/or Subcontractor to comply with an appropriate remediation plan developed by the County.
(c) Waive all or part of Division B36 or the Living Wage Policy.
This provision shall not be construed to limit an employee's rights to bring any legal action for violation of the employee's rights under Division B36 or any other applicable law. Further, this provision does not confer any rights upon any person or entity other than the Board of Supervisors or its designee to bring any action seeking the cancellation or suspension of a County contract. By entering into this contract, Contractor certifies that it is currently complying with Division B36 and the Living Wage Policy with respect to applicable contracts and warrants that it will continue to comply with Division B36 and the Living Wage Policy with respect to applicable contracts.
X. COVID-19 REQUIREMENTS (IF APPLICABLE)
Con
tractor shall comply with all County requirements in effect relating to COVID ‐19 for persons who routinely
perform services for County onsite and share airspace with or proximity to other people at a County facility as part of their services for County as set forth in a County Health Order (or similar directives) a vailable at http
s://covid19.sccgov.org/home, and incorporated herein by this reference. Contractor shall comply with all reasonable requests by County for documentation demonstrating Contractor’s compliance with this Section.
Y. SURVIVAL
All representations, warranties, and covenants contained in this Agreement, or in any instrument, certificate, exhibit, or other writing intended by the parties to survive this Agreement, shall survive the termination or expiration of this Agreement, including but not limited to all terms (1) providing for indemnification of County; (2) relating to the California Public Records Act; (3) relating to County Data; and (4) relating to Contractor’s obligations upon termination or expiration of this Agreement.
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Planning and Development Services
Meeting Date: March 10, 2025
Report #:2501-4073
TITLE
Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262.
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or their designee to execute Contact No. C25191402 (Attachment A) with Raimi and Associates, to prepare the San Antonio Road Area Plan over a three-year term in the amount not-to-exceed $1,979,902, including $1,799,911 for basic services and $179,991 for additional services.
EXECUTIVE SUMMARY
The City Council adopted Resolution No. 101251 to establish a new Priority Development Area (PDA) in South Palo Alto, named the Bayshore Alma San Antonio (BASA) Priority Development Area to prioritize future planning efforts and enable the City to apply for regional funding for planning and other technical assistance grants administered by the Metropolitan Transportation Commission (MTC).
The City issued a Request for Proposals (RFP) in June of 2024 to develop the City’s San Antonio Road Area Plan (SARAP). Staff reviewed the proposals, interviewed the respondents, and selected Raimi and Associates to provide planning and consulting services for the San Antonio Road Area Plan. Staff recommends that City Council approve and enter into a thirty-six-month contract with Raimi and Associates for an amount of $1,979,902.
BACKGROUND
In 2008, the State passed Senate Bill 375 (SB 375), directing the California Air Resources Board to set regional targets for reducing greenhouse gas (GHG) emissions through the development of regional plans that combined land use and transportation planning. 1 Resolution No. 10125 September 18, 2023
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MTC and the Association of Bay Area Governments (ABAG) consider PDAs regional growth geographies that bring transit, jobs, and housing together resulting in reduced emissions and limited development impacts on the community and the environment. MTC and ABAG required submittal of any proposed or modified PDAs by July 31, 2023, and staff submitted the proposed BASA PDA for MTC/ABAG’s consideration on July 31, 2023. MTC/ABAG reviewed the initial BASA PDA boundary on September 08, 2023, confirmed eligibility, and recommended support with no changes to the proposed boundary area.
The BASA PDA boundary was developed based on the awareness of significant City efforts in the area. On September 18, 2023, the City Council adopted a resolution2 to establish the proposed BASA PDA in South Palo Alto and conduct planning work, creating an area plan and/or technical studies to facilitate neighborhood planning integrating land use and transportation and other elements that would advance the goals of the City’s 2022 Sustainability and Climate Action Plan (S/CAP).
Following direction from the City Council, staff prioritized mixed-use development along the San Antonio Road Corridor and identified opportunity sites within the ROLM and GM zones as a part of the 2023-2031 Housing Element update. Many of the sites are currently zoned Research/Office/Limited Manufacturing (ROLM) and General Manufacturing (GM). The Housing Element also includes Implementation Program 6.6C related to the creation of an area plan along San Antonio Road.
The City issued an RFP in June 2024 seeking consulting services to establish goals, policies, and implementation programs for land use, transportation, critical infrastructure, and other improvements that will support the redevelopment of the area surrounding San Antonio Road.
The key components of the Area Plan as outlined in the RFP include:
•Public outreach and engagement;
•Accelerating housing production;
•Creating cohesive mixed-use walkable/ bikeable neighborhoods; •Establishing complete streets to facilitate multimodality; •Improving safety and convenient access to schools, retail, and places of interest; •Improving crossings at major intersections;
•Easing access to San Antonio Caltrain Station;
•Establishing consistency with the City’s adopted Sustainability and Climate Action Plan greenhouse gas reduction goals;
•Enhancing open space and streetscape improvements;
•Creating opportunities to enhance economic vitality and third places; and 2 Resolution No. 10125, dated September 18, 2023
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•Drafting an Infrastructure Financing Plan.
Raimi and Associates provided a comprehensive proposal specifically addressing the elements listed in the RFP. The final scope of work and contract budget however was increased from the initial proposal to include additional scope including community engagement. The final budget of $1,979,902 for the scope of services provided by the consultant team does not exceed the $2,150,000 budget allocated by the City Council for the SARAP.
ANALYSIS
The SARAP, like other Area Plans that the City has embarked on in the past, will require extensive community and business outreach and participation, including facilitation of a Community Advisory Group that will be appointed by the City Manager or designee. The Community Advisory Group will serve an advisory role providing feedback to the project team at key junctures of the project (e.g., prior to community workshops, and/or to review key reports and the draft Plan). SARAP preparation will also involve coordination with regional and local stakeholders, such as housing advocates, business leaders, school districts, Committees and Boards representing community interest, staff, and other stakeholders in the City of Mountain View, Caltrans, Santa Clara Valley Transportation Authority (VTA), and the Santa Clara Valley Water District. Additionally, a Technical Advisory Group consisting of staff from key City departments will be formed to provide detailed technical input throughout the planning process and help ensure alignment between this Plan and other local and regional planning efforts.
While a consultant team will be responsible for completing work on the SARAP, City staff from Planning and Development Services Department will project manage the effort.
The project team will meet with the City Council, and other decision-making and advisory Commissions, Committees, and Boards throughout the planning process to ensure that the Area Plan is on track and consistent with the identified goals and objectives. Upon completion of the Area Plan, the Planning and Transportation Commission will make a recommendation to the City Council.
Solicitation Process
The City issued an RFP on OpenGov Procurement, the City’s eProcurement platform for professional services for preparation of the SARAP on June 20, 2024. A pre-proposal meeting was held on July 11, 2024, to discuss the scope of the project and answer questions from interested consulting firms. The pre-proposal meeting was well attended, and the City received four proposals from interested firms on September 4, 2024. Table 1 summarizes the RFP process.
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Table 1: Summary of RFP Process
Proposal description RFP191402 San Antonio Road Area Plan Proposed Length of Project 3 years
Number of Vendors Notified 3170
Number of Proposal Packages
Downloaded
74 Total Days to Respond to Proposal 76 days
Pre-Proposal Meeting Yes
Pre-Proposal Meeting Date July 11, 2024
Number of Proposals Received 4
Proposal Price Range $1,227,268 - $1,561,430
Public Link to Solicitation https://procurement.opengov.com/portal/palo- alto-ca/projects/101688
The City received four proposals for the SARAP RFP issued. Staff formed a review panel of six members following the standard procedures to review the proposals received, evaluate them based on the scoring criteria established, and conduct interviews to issue an Intent to Award the contract to the selected firm. The proposals received from Skidmore Owings and Merrill LLC (SOM), Moore Iacofano Goltsman LLC (MIG), and Raimi and Associates, were qualified set of consultant teams that have prior experience working in the region and projects of a similar scale and complexity. The proposal received from M/S Sietricon was deemed incomplete and disqualified from further review. The qualified firms that submitted complete proposals met the intent of the RFP and were invited for an in-person interview as a part of the review process.
The proposed cost for the scope of services provided by the firms ranged between $1,227,268 and $1,561,430, with Raimi + Associates submitting an initial proposed budget of $1,340,576.
Raimi and Associates provided a comprehensive proposal that specifically addressed the elements listed in the RFP and exhibited high engagement in the SARAP development. They also met all the evaluation criteria established and were selected for their experience working in the region with similar jurisdictions, their approach and knowledge to providing solutions to key issues identified in the area, and their approach to public engagement. The final scope of work and contract budget was adjusted and increased from the initial proposal based on past planning projects to include additional stakeholder engagement, transportation studies, project management and coordination time, and a 10% contingency. The final budget of $1,979,902 for the scope of services provided by the consultant team does not exceed the budget allocated by the City Council for the SARAP. A detailed scope of services to be provided by Raimi and Associates is outlined in Attachment A. The key components of the scope of services provided by Raimi and Associates include:
•Task 1 – Community Outreach and Engagement
•Task 2 – Existing Conditions Assessment
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•Task 3 – Land Use and Mobility Alternatives
•Task 4 – Analysis and Policy Recommendations
•Task 5 – Area Plan Development and Adoption
Various subtasks necessary to complete the components listed above are detailed more extensively in the contract’s scope of services.
Project Schedule
The SARAP contract is for three years. The planning effort would commence upon approval of the contract by the City Council. It is anticipated that many of the project tasks will run concurrently (e.g., public outreach and engagement will be ongoing throughout the project while assessments and technical studies are being prepared). This is to ensure progress is made at a steady and consistent pace, incorporating recurring feedback and input received through an iterative process from the public, the decision-making bodies, and other committees.
POLICY IMPLICATIONS
The identified boundary of the SARAP is approximately 275.3 acres of industrial, office, service commercial, and residential uses with 53 identified Housing Opportunity Sites that have the potential to be transformed into residential and/or mixed-use development. This is consistent with prior Council direction to further implement the City’s Comprehensive Plan and the Housing Element. Policy L2.4.1 from the Land Use and Community Design Element of the Comprehensive Plan directs the Housing Element to increase housing sites along San Antonio Road between Middlefield Road and East Charleston Road.
The Housing Element Implementation Program 6.6C directs the City to prepare an area plan for the San Antonio Corridor, through collaboration with local organizations and residents to facilitate neighborhood planning that integrates housing with safe multi-modal transportation, amenities, and improvements; that mitigate environmental impacts.
FISCAL/RESOURCE IMPACT
In Fiscal Year 2024, the City Council approved $2.1 million in funding for consultant services for the preparation of the SARAP, to be allocated over four fiscal years as follows:
▪FY 2024: $50,000
▪FY 2025 - FY 2027: $700,000 per year
The contract with Raimi and Associates is for a total not-to-exceed amount of $1,979,902, which falls within the previously approved budget.
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consultant costs, requiring further General Fund allocations. However, no additional funding is requested at this time, as the approved budget is sufficient for the current scope of work.
STAKEHOLDER ENGAGEMENT
The RFP for the SARAP contract was posted on OpenGov eProcurement platform and vendors were notified by the City. The solicitation period that lasted 76 days, closed on September 04, 2024. The City received a total of four proposals and invited three of the four respondents for an in-person interview.
For the SARAP itself, community engagement is an important part of the Area Plan development. The stakeholder outreach and engagement component include a plethora of stakeholder engagement activities such as Community Workshops, Pop-Ups, Surveys, and other web-based interactive tools to help gather feedback from the community and key stakeholders.
Task 2.10: Council/ Commission/ Committee Study Sessions and Updates of the Contract Scope of Work outlines the various phases of the project where the feedback of the decision-making bodies will be sought by the project team. It is anticipated that the project team will hold four rounds of study sessions with Planning Commission and the City Council to provide updates and seek feedback as necessary during the visioning, land use and mobility alternatives, preferred land use and mobility, and the policy recommendation stages of the planning effort. These study sessions with the decision-making bodies will be facilitated in addition to the regular updates that the Council will receive, community workshops, pop-ups, surveys, other engagement activities, and the adoption hearings.
ENVIRONMENTAL REVIEW
The approval of an agreement for consulting services is not an action subject to environmental review under the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment A: San Antonio Road Area Plan Contract C25191402 APPROVED BY:
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Item 5: Staff Report
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6 Packet Pg. 127 of 247
Professional Services
Rev. Oct 16,2024