B. CROSS LIABILITY
THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER
THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE
INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE
INSUREDS, SHALL NOT INCREASE THE TOTAL L IABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON
OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO SENT TO THE FOLLOWING EMAIL:
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
43 Packet Pg. 102 of 332
Professional Services
Rev. Oct 16,2024
EXHIBIT E
INFORMATION OF PRIVACY
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
44 Packet Pg. 103 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
45 Packet Pg. 104 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
46 Packet Pg. 105 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
47 Packet Pg. 106 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
48 Packet Pg. 107 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
49 Packet Pg. 108 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
50 Packet Pg. 109 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
51 Packet Pg. 110 of 332
Professional Services
Rev. Oct 16,2024
EXHIBIT “F”
CYBERSECURITY TERMS AND CONDITIONS
In order to assure the privacy and security of the personal information of the City's customers and people who do business with the City, including, without limitation, CONSULTANTs, utility customers, library patrons, and other individuals and companies, who are required to share such information with the City, as a condition of receiving services from the City or selling goods and services to the City, including, without limitation, the Software as a Service services provider (the "Consultant") and its sub contractors, if any, including, without limitation, any Information Technology ("IT") infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, described below, while it renders and performs the Services and fu rnishes goods, if any, described in the Statement of Work, Exhibit B, to the extent any scope of work implicates the confidentiality and privacy of the personal information of the City's customers. The Consultant shall fulfill the data and information security requirements (the "Requirements") set forth in Part A below.
A "secure IT environment" includes (a) the IT infrastructure, by which the Services are provided to the City, including connection to the City's IT systems; (b) the Consultant's operations and maintenance processes needed to support the environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. "IT infrastructure" refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate.
In the event that, after the Effective Date, the Consultant re asonably determines that it cannot fulfill the Requirements, the Consultant shall promptly inform the City of its determination and submit, in writing, one or more alternate countermeasure options to the Requirements (the "Alternate Requirements" as set forth in Part B), which may be accepted or rejected in the reasonable satisfaction of the Information Security Manager (the "ISM").
Part A. Requirements:
The Consultant shall at all times during the term of any contract between the City and the Consultant:
(a) Appoint or designate an employee, preferably an executive officer, as the security liaison to the City with respect to the Services to be performed under this Agreement. (b) Comply with the City's Information Privacy Policy:
(c) Have adopted and implemented information security and privacy policies that are documented, are accessible to the City, and conform to ISO 27001/2 – Information Security Management Systems (ISMS) Standards. See the following:
http://www.iso.org/iso/home/store/catalogue_tc/catalogue_detail.htm?csnumber=42103 http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=50297 (d) Conduct routine data and information security compliance training of its personnel that is appropriate to their role.
(e) Develop and maintain detailed documentation of the IT infrastructure, including software versions and patch levels.
(f) Develop an independently verifiable process, consistent with industry standards, for performing professional and criminal background checks of its employees that (1) would permit verification of Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
52 Packet Pg. 111 of 332
Professional Services
Rev. Oct 16,2024
employees' personal identity and employment status, and (2) would enable the immediate denial of access to the City's confidential data and information by any of its employees who no longer would require access to that information or who are terminated. (g) Provide a list of IT infrastructure components in order to verify whether the Consultant has met or has failed to meet any objective terms and conditions.
(h) Implement access accountability (identification and authentication) architecture and support role- based access control ("RBAC") and segregation of duties ("SoD") mechanisms for all personnel, systems, and Software used to provide the Services. "RBAC" refers to a computer systems security approach to restricting access only to authorized users. "SoD" is an approach that would require more than one individual to complete a security task in order to promote t he detection and prevention of fraud and errors.
(i) Assist the City in undertaking annually an assessment to assure that: (1) all elements of the Services' environment design and deployment are known to the City, and (2) it has implemented measures in accordance with industry best practices applicable to secure coding and secure IT architecture. (j) Provide and maintain secure intersystem communication paths that would ensure the confidentiality, integrity, and availability of the City's information. (k) Deploy and maintain IT system upgrades, patches and configurations conforming to current patch and/or release levels by not later than one (1) week after its date of release. Emergency security patches must be installed within 24 hours after its date of release. (l) Provide for the timely detection of, response to, and the reporting of security incidents, including on-going incident monitoring with logging.
(m) Notify the City within one (1) hour of detecting a security incident that results in the unauthorized access to or the misuse of the City's confidential data and information. (n) Inform the City that any third party service provider(s) meet(s) all of the Requirements. (o) Perform security self-audits on a regular basis and not less frequently than on a quarterly basis, and provide the required summary reports of those self -audits to the ISM on the annual anniversary date or any other date agreed to by the Parties.
(p) Accommodate, as practicable, and upon reasonable prior notice by the City, the City's performance of random site security audits at the Consultant's site(s), including the site(s) of a third-party service provider(s), as applicable. The scope of these audits will extend to the Consultant's and its third - party service provider(s)' awareness of security policies and pr actices, systems configurations, access authentication and authorization, and incident detection and response. (q) Cooperate with the City to ensure that to the extent required by applicable laws, rules and regulations, and the Confidential Information will be accessible only by the Consultant and any authorized third-party service provider's personnel.
(r) Perform regular, reliable secured backups of all data needed to maximize the availability of the Services. Adequately encrypt the City of Palo Alto's data, during the operational process, hosted at rest, and the backup stage at the CONSULTANTs' environment (including CONSULTANT's contracting organization's environment).
(s) Maintain records relating to the Services for a period of three (3) years after the expiration or earlier termination of this Agreement and in a mutually agreeable storage medium. Within thirty (30) days after the effective date of expiration or earlier termination of this Agreement, all of those records relating to the performance of the Services shall be provided to the ISM. (t) Maintain the Confidential Information in accordance with applicable federal, state, and local data and information privacy laws, rules, and regulations.
(u) Encrypt the Confidential Information before delivering the same by electronic mail to the City and or any authorized recipient.
(v) Provide Network Layer IP filtering services to allow access only from the City of Palo Alto's IP address to the CONSULTANT environment (primarily hosted for the City of Palo Alto). (w) Offer a robust disaster recovery and business continuity (DR -BCP) solutions to the City for the systems and services the CONSULTANT provides to the City. (x) Provide and support Single Sign -on (SSO) and Multifactor Authentication (MFA) solutions for Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
53 Packet Pg. 112 of 332
Professional Services
Rev. Oct 16,2024
authentication and authorization services from the "City's environment to the CONSULTANT's environment," and CONSULTANT's environment to the CONSULTANT's cloud services/hosted environment." The CONSULTANT shall allow two employees of the City to have superuser and super-admin access to the CONSULTANT's IT environment, and a cloud -hosted IT environment belongs to the City.
(y) Unless otherwise addressed in the Agreement, shall not hold the City liable for any direct, indirect or punitive damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the City's IT environment, including, without limitation, IT infrastructure communications. (z) The Vendor must provide evidence of valid cyber liability insurance policy per the City’s EXHIBIT “D” INSURANCE REQUIREMENTS.
Part B. Alternate Requirements:
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
54 Packet Pg. 113 of 332
Professional Services
Rev. Oct 16,2024
EXHIBIT F
INFORMATION PRIVACY POLICY
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
55 Packet Pg. 114 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
56 Packet Pg. 115 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
57 Packet Pg. 116 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
58 Packet Pg. 117 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
59 Packet Pg. 118 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
60 Packet Pg. 119 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
61 Packet Pg. 120 of 332
Professional Services
Rev. Oct 16,2024
Docusign Envelope ID: 3F5ADF21-C8B9-4900-B13D-EF21998DB58A Item 7
Attachment A - Contract
with Infosend; Contract
C25191690
Item 7: Staff Report
Pg.
62 Packet Pg. 121 of 332
5 8
0 8
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Human Resources
Meeting Date: April 14, 2025
Report #:2410-3663
TITLE
Approval of Professional Services Contract Number C25191738 with Sedgwick Claims Management Services in an Amount Not to Exceed $612,840 for Administration of Workers Compensation Benefits through June 30, 2025; CEQA Status – Not a Project.
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or their designee to execute Professional Services Contract No. C25191738 (Attachment A), with Sedgwick Claims Management Services, to provide interim administration services for Workers Compensation Benefits through June 30, 2025 and to cover outstanding invoices with a total amount not-to- exceed amount of $612,840.
BACKGROUND
Workers’ compensation is a state-mandated benefit program that provides medical care and disability benefits to employees injured on the job. It ensures that employees receive necessary medical treatment and financial support for work-related injuries. Additionally, this program protects the City from legal liability and lawsuits related to workplace injuries and ensures compliance with state laws and labor code. An effective workers compensation program ensures employees get the services, treatment, and diagnosis they need for a healthy recovery to return to their jobs providing service to the community. The purpose of this report is to seek approval for an interim contract for the administration of employee workers compensation claims for the City of Palo Alto.
ANALYSIS
This professional services contract is essential to ensure the continuation of claim handling services for currently open employee workers compensation injury claims. Workers Compensation laws require expert claim handling that is best administered by a team of third- party claims representatives. The approval of this contract with Sedgwick Claims Management Services is for a 7-month period, starting on December 1, 2024. This agreement will compensate Sedgwick for services already rendered to date in Fiscal Year 2025 as well as ensure effective administration of current and new claims up to the end of June 2025.
Item 8
Item 8 Staff Report
Item 8: Staff Report
Pg.
1 Packet Pg. 122 of 332
5 8
0 8
Using a third-party administrator to handle workers compensation claims is essential because the specialized claims examiners have certified expertise to navigate complex claims processes and medical guidelines. Additionally, claims examiners stay up to date on new laws, court decisions, medical procedures and prescription drugs. Their day-to-day work is supported by established systems that expedite claims processing, minimizing downtime for injured employees. Human Resources staff has recognized the value of utilizing a third-party administrator for workers compensation claim services and the continuation of these essential services is critical to effectively administer both current and new claims. Human Resources (HR) has completed a Request for Proposals (RFP) competitive solicitation as required by the City’s municipal code. HR initiated the RFP process in January 2023, concluded its selection process and Council approved the new vendor contract with Innovative Claims Solutions on March 24, 2025. During the RFP process, the existing Sedgwick contract expired, and staff worked through an exemption process to ensure continuity of service. In addition, the RFP evaluation and contract completion took longer than anticipated.
Staff is seeking approval of a seven-month interim contract with Sedgwick Claims Management Services, starting on December 1, 2024. This agreement will compensate Sedgwick for services rendered from June 2023 to November 2024 as well as ensure effective administration of current and new claims up to the end of June 2025.
The new third-party administrator will be able to provide ongoing services once the transition is finalized. The interim contract with Sedgwick will bridge the short time period until the new third-party administrator is fully operational.
•Duration: 7 months contract or until the new administrator is fully operational. •Scope of Services: Administration of all workers compensation claims, including:
oClaim intake and processing
oCoordination with medical providers
oCommunication with injured employees
oReporting to State Workers Compensation Appeal Board and compliance management
oPayment processing to medical providers; as well as disability benefit payments required by State law and other expenses
FISCAL/RESOURCE IMPACT
Human Resources will transition to the new third-party workers compensation vendor starting in May 2025. This temporary contract covers outstanding invoices and services up to and during the transition. The new vendor contract was approved by Council on March 24, 2025.1 The budget for these third-party services is included in the Workers Compensation Fund (Internal Services Fund) operating budget.
1 Staff report # 2410 – 3664: Approval of Professional Services Contract #C25187148 with Innovative Claims Solutions (ICS) in an Amount Not-To-Exceed of $760,886 to provide Third-Party Administration of Workers’ Item 8
Item 8 Staff Report
Item 8: Staff Report
Pg.
2 Packet Pg. 123 of 332
5 8
0 8
•Cost of 7-month interim Contract & File Transfer to New Vendor: $182,008 •Lump-sum for Incurred Charges (June 2023 – November 2024): $430,832 oCovered Under Old Exemption PR 185896: $260,256
oCovered Under New Exemption PR 191738: $170,576
•The total NTE for the 7-month contract plus the incurred charges is $612,840 o$307,970 will be charged to FY 2024 funds while the remaining $304,870 will be charged to FY 2025 funds.
STAKEHOLDER ENGAGEMENT
As part of the interim contract and RFP process, key stakeholders including Human Resources, Administrative Services, the City Attorney’s Office, and the third-party administrator collaborated to ensure current services have not been interrupted. HR outlined requirements, while Administrative Services directed the contracting process and documentation. HR will continue to work with these stakeholders through the new contract process.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because adopting a revised salary schedules and compensation plan is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: Sedgwick Claims Services, INC; Contract C25191738 APPROVED BY:
Sandra Blanch, Human Resources Director
Compensation Benefits for a Period of 9 months with an option to renew for up to four additional years. CEQA status: Not a Project.
Item 8
Item 8 Staff Report
Item 8: Staff Report
Pg.
3 Packet Pg. 124 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
CITY OF PALO ALTO CONTRACT NO. C25191738
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PALO ALTO AND SEDGWICK CLAIMS MANAGEMENT
SERVICES, INC
This Agreement for Professional Services (this “Agreement”) is entered into as of the 1st day of December, 2024 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and SEDGWICK CLAIMS MANAGEMENT SERVICES, INC., an Illinois Corporation, located at 8125 Sedgwick Way, Memphis, TN, 38125 (“CONSULTANT”).
The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference:
RECITALS
A. CITY intends to administer the Worker’s Compensation Program (the “Project”) and desires to engage a consultant to perform services in connection with the Project (the “Services”, as detailed more fully in Exhibit A).
B. CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services.
C. CITY , in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled “SCOPE OF SERVICES”.
D. Per the Assignment and Assumption Agreement dated September 3, 2019 , Contract No.
C22183996, CITY and CONSULTANT entered into Contract No. C17167840, which began on July 1, 2017 and expired on June 30, 2022, pursuant to which CONSULTANT administered the Worker’s Compensation Program.
E. After the expiration of the Contract No. C17167840, CONSULTANT continued to administer the Worker’s Compensation Program (“Extended Services”).
F. CITY wishes to acknowledge Extended Services performed by CONSULTANT outside of the term of Contract No. C17167840.
NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows:
SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY .
SECTION 2. TERM.
The term of this Agreement shall be from December 1, 2024 through June 30, 2025 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
4 Packet Pg. 125 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
SECTION 3. SCHEDULE OF PERFORMANCE. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled “SCHEDULE OF PERFORMANCE”. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT.
SECTION 4. NOT TO EXCEED COMPENSATION.
4.1 The City agrees to make an initial upfront payment in acknowledgement of the work performed as Extended Services in the amount of Four Hundred Thirty Thousand Eight Hundred Thirty-Two Dollars and Forty -Six Cents ($430,832.46.). CITY and CONSULTANT agree that CITY has no other responsibility or obligation to CONSULTANT related in any way to the Extended Services.
4.2 The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C titled “COMPENSATION,” and Exhibit C-1 “SCHEDULE OF RATES” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed One Hundred Eighty -Two Thousand Seven Dollars and Fifty Cents ($182,007.50), for a total Not -to-Exceed of Six Hundred Twelve Thousand Eight Hundred Thirty -Nine Dollars and Ninety-Six Cents ($612,839.96). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expens es incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY .
SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbu rsable expenses), based upon Exhibit C or, as applicable, CONSULTANT’s schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s invoices shall be s ubject to verification by CITY . CONSULTANT shall send all invoices to CITY’s Project Manager at the address specified in Section 13 (Project Management) below.
CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice.
SECTION 6. QUALIFICATIONS/STANDARD OF CARE . All Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical perso nnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances.
SECTION 7. COMPLIANCE WITH LAWS . CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
5 Packet Pg. 126 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services.
SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions.
SECTION 9. Reserved.
SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Servic es requested by CITY under this Agreement.
CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers’ compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT’s performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT ’s provision of the Services only, and not as to the means by which such a result is obtained.
SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. NEITHER PARTY shall assign or transfer any interest in this Agreement nor the performance of any of the party’s obligations hereunder without the prior written approval of the other party. Any purported assignment made without the prior written approval of the other party will be void and without effect. Subject to the foregoing, t he covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties.
SECTION 12. SUBCONTRACTING.
Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee.
In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors.
SECTION 13. PROJECT MANAGEMENT . CONSULTANT will assign Lisa Wilson, email:
[email protected] as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day- to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
6 Packet Pg. 127 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement pe rsonnel will be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property.
CITY’s Project Manager is Vanda McCauley, Human Resources Department, 250 Hamilton Avenue, Palo Alto, CA, zipcode: 94303, Telephone: (650) 329-2582. CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time.
SECTION 14. OWNERSHIP OF MAT ERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement exclusively for CITY by CONSULTANT, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work product pursuant to this Agreement are vested in CITY , and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY .
Neither CONSULTANT nor its subcontractors, if any, shall make any of such work p roduct available to any individual or organization without the prior written approval of the City Manager or designee.
CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services.
SECTION 15. AUDITS . CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT’s records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor).
CONSULTANT further agrees to maintain and retain accurate books and records in a ccordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later.
SECTION 16. INDEMNITY.
16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY , its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to negligent performance or negligent nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party.
16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
7 Packet Pg. 128 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
16.3. The acceptance of CONSULTANT’s Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement.
16.4. The parties agree that in no event shall CONSULTANT’s liability under this Agreement exceed the insurance coverage required in Section 18 (Insurance) . IN NO EVENT SHALL
CONSULTANT BE LIABLE FOR ANY LOSS OR DAMAGE TO REVENUES, PROFITS OR
GOODWILL OR OTHER SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES
OF ANY KIND RESULTING FROM ITS PERFORMANCE OR FAILURE TO PERFORM UNDER THIS
AGREEMENT OR RESULTING FROM THE FURNISHING, PERFORMANCE, USE OR LOSS OF
USE OF ANY SOFTWARE, SYSTEM, SITE, OR DELIVERABLE PROVIDED TO CITY
HEREUNDER, INCLUDING WITHOUT LIMITATION ANY INTERRUPTION OF BUSINESS , OR
FOR ANY DAMAGES OR FINES ARISING FROM ANY ACTS OR OMISSIONS OF CITY
SUBCONTRACTOR, EVEN IF CONSULTANT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE.
SECTION 17. WAIVERS . No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or fu rther exercise of any right or remedy.
SECTION 18. INSURANCE.
18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled “INSURANCE REQUIREMENTS”. CONSULTANT and its contractors, if any, shall obtain a policy endorsement including CITY as an additional insured under any general liability or automobile policy or policies.
18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A -:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, including CITY as an additional insured under such policies as required above.
18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the general liability insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days’ prior written notice of the cancellation or modification. If the insurer cancels or modifies the insuranc e and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall b e responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
8 Packet Pg. 129 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement.
Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed by the Consultant under this Agreement.
SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.
19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination if CONSULTANT has not cured such failure within a reasonable amount of time as determined by CITY after such notice. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination. CONSULTANT may terminate the Agreement at any time by providing sixty (60) days prior written notice to CITY. Should CITY fail to pay according to Section 5 (Invoices) , CONSULTANT shall then have the right to terminate this Agreement immediately.
19.2. In event of suspension or termination, CONSULTANT will deliver to the City Manager within a reasonable amount of time of the effective date in the notice of suspension or termination, any and all work produc t, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY , as detailed in Section 14 (Ownership of Materials).
19.3. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; prov ided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such de termination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.2, 19.3, 19.4, 20, 25, 27, 28, 29 and 30.
19.4. No p ayment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers).
SECTION 20. NOTICES.
All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows:
To CITY: Office of the City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
9 Packet Pg. 130 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
With a copy to the Purchasing Manager
To CONSULTANT: Attention of the Project Manager, Lisa Wilson, at:
1101 Creekside Ridge Drive, Suite 100
Roseville, CA 95678
With a copy to:
General Counsel – America
8125 Sedgwick Way
Memphis, TN 38125
CONSULTANT shall provide written notice to CITY of any change of address.
SECTION 21. CONFLICT OF INTEREST.
21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services.
21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code o f the State of California, as amended from time to time.
CONSULTANT agrees to notify CITY if any conflict arises.
21.3. If the CONSULTANT meets the definition of a “Consultant” as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time.
SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA.
22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gende r identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment.
22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act (“ADA”), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public.
CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
10 Packet Pg. 131 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall make every reasonable effort to comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall make every reasonable effort to comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall make every reasonable effort to comply with the following Zero Waste requirements:
(a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable- based inks.
(b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office.
(c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY , for reuse or recycling. CONSULTANT shall make every reasonable effort to provide documentation from the facility accepting the pallets to verify that pallets are not being disposed.
SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINAN CE.
CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060.
SECTION 25. NON -APPROPRIATION. This Agreement is subject to the fiscal p rovisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available.
This Section shall take precedence in the event of a conflict w ith any other covenant, term, condition, or provision of this Agreement.
SECTION 26. PREV AILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS.
26.1. This Project is not subject to prevailing wages and related requirements.
CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract:
(1) is not a public works contract;
(2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
11 Packet Pg. 132 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
(3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j).
SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub.
Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”.
This Project is not a 9204 Public Works Project.
SECTION 28. CONFIDENTIAL INFORMATION.
28.1. In the performance of this Agreement, CONSULTANT may have access to CITY’s Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable a nd appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT’s obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement, or substantially similar terms. Notwithstanding the foregoing, with written agreement from CITY, CONSULTANT may compile and disseminate aggregate, de-identified information for auditing, compliance, inter nal assessments, process improvement and related analytics, benchmarking purposes or forward to a data collection facility data for claims handled pursuant to this Agreement, provided that such facility agrees in writing to keep CONSULTANT’s data confidential.
28.2. “Confidential Information” means all data, information (including without limitation “Personal Information” about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY , directly or indirectly, pursuant to this Agreement.
Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was pub licly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT’s possession free of any obligation of confidence prior to receipt of Confidential Information; (i ii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY .
28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that for such instances other than in the ordinary course of performance of the Services, CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doin g so), to give CITY an opportunity to oppose or otherwise respond to such order.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
12 Packet Pg. 133 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control that compromises the confidentiality, security, or integrity of the Confidential Information, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq. , as applicable, as amended from time to time.
28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential Information on CONSULTANT.
28.6. CITY shall, to the extent permitted under applicable law, maintain the confidentiality of CONSULTANT’s evidence of financial stability. CITY shall notify CONSULTANT in the event CITY receives any request for any CONSULTANT such information.
SECTION 29. MISCELLANEOUS PROVISIONS.
29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions.
29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California.
29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys’ fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties.
29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time.
29.5. If a court of competent jurisdiction finds or rul es that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect.
29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT’s proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT’s proposal (if any), the exhibits shall control.
29.7. The provisions of all checked boxes in this Agreement shall a pply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement.
29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
13 Packet Pg. 134 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement.
SECTION 30. EXHIBITS. Each of the following exhibits, if the check box f or such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein:
EXHIBIT A: SCOPE OF SERVICES
EXHIBIT B: SCHEDULE OF PERFORMANCE
EXHIBIT C: COMPENSATION
EXHIBIT C-1: SCHEDULE OF RATES
EXHIBIT D: INSURANCE REQUIREMENTS
THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
14 Packet Pg. 135 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
CONTRACT No. C25191738SIGNATURE PAGE
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written.
CITY OF PALO ALTO
____________________________
City Manager
APPROVED AS TO FORM:
__________________________
City Attorney or designee
SEDGWICK CLAIMS MANAGEMENT
SERVICES, INC
Officer 1
By:
Name: Ed Peel
Title: Vice President Corporate Council
Officer 2
By:
Name: Michael Shook
Title: Vice President Corporate Council
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
15 Packet Pg. 136 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
EXHIBIT A
SCOPE OF SERVICES
CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”.
Notwithstanding any provision herein to the contrary, CONSULTANT’s duties and services described in this Scope of Services shall not include preparing or assisting CITY with any portion of CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY . CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services.
I. INTRODUCTION
CITY is permissible self -insured for workers’ compensation in the State of California through a combination of self -insurance (Certificate #7102) and excess coverage. Under this Scope of Services, CONSULTANT, shall administer the Workers’ Compensation Program of CITY , related to such obligations in accordance with the terms of this agreement.
The intent of this Scope of Services is to insure that CITY and CONSULTANT agrees on the service levels outlined herein this agreement in an effort to maintain the highest customer service standards to the benefit of the City’s employees.
II. CLAIMS MANAGEMENT
CONSULTANT agrees:
A. To examine, on behalf of CITY , all reports of industrial injury or illness relating to CITY employees and reported to CONSULTANT;
B. To engage the services of person(s) or firm(s), upon approval from CITY , for services relating to the investigation and defense of claims, subject to the conditions set forth in this Agreement at the expense of CITY;
C. To determine in a timely and accurate manner, on behalf of CITY , what benefits, if any, should be paid or rendered under the applicable workers’ compensation laws in each reported claim;
D. To pay compensation, medical expenses, Allocated Loss Expenses, and other benefits as prescribed by law out of funds provided by CITY;
E. To maintain a claim file on each reported claim which shall be available to CITY at all times for inspection and to conduct, at a time and frequency to be determined by the City, claim file reviews with CITY at a location to be determined by CITY;
F. To aggressively handle subrogation claims against responsible parties in order to preserve CITY’s right to recovery;
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
16 Packet Pg. 137 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
G. To consult with and advise CITY on any matter arising in conjunction with the business of CITY which involves the subject matter of this Agreement;
H. To provide all necessary forms and supplies for the efficient operation of the Workers’ Compensation Program, including customized checks bearing CITY name and seal, and to prepare and file all legally required forms and documents;
I. To ensure that the claims examiner shall be able to appropriately handle CITY claims, the claims examiner shall not be assigned a caseload in excess of one hundred fifty (150) open indemnity (or equivalent weighted) claims.
J. CITY shall be notified prior to any staffing changes with any claims person assigned to the account. In the event that CONSULTANT at any time during this agreement, intends to reassign any claims person assigned to the account, CONSULTANT shall notify CITY prior to reassignment of any staff member and allow CITY to be involved in the decision -making process. In addition, CITY shall retain the right to participate in the selection of the senior and assistant examiners assigned to the account;
K. In the event that CITY , at any time during the term of this agreement, is dissatisfied with any claims person assigned to the account, CITY will notify CONSULTANT of their dissatisfaction. If after 60 days from notification, CITY is still dissatisfied, CONSULTANT shall remove said person assigned immediately upon receiving written notification from CITY of the desire for the removal of such person;
L. To provide CITY with computer system -generated loss runs, case reports, risk management reports and any other claim related reports requested by CITY , at a frequency to be determined by CITY;
M. To biannually provide a loss report for claims that have had no activity for the previous six months;
N. To provide monthly, a comprehensive claims detail report as described by CITY one week or less after the end of the reporting period;
O. To coordinate Bill Review services, to review all medical, hospital and drug bills and to assist CITY with cost control, designating industrial medical clinics and hospitals which will provide CITY with a preferred provider (PPO) discount at fees less than the Industrial Fees Schedule (IFS), and to provide an itemized list of all medical savings resulting from this program, at a frequency to be determined by CITY;
P. To, coordinate Utilization Review services consistent with ACOEM guidelines and the California Labor Code to monitor frequency, duration and appropriateness of all services during the claim life, and to provide an itemized list of all medical savings re sulting from this program, at a frequency to be determined by CITY;
Q. To subscribe to and pay on behalf of CITY , enrollment in the Index Bureau System on behalf of CITY , for workers’ compensation claims in California and to report to the Index Bureau each and every Indemnity claim filed;
R. To provide toll-free “800" telephone numbers for employees of CITY to contact regarding questions or concerns regarding claims information, website for online new claim reporting;
S. To provide a complete and detailed electronic conversion of all claims data at any if needed.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
17 Packet Pg. 138 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
T. To coordinate Pharmacy Benefit Management program and include summary information such as costing in Stewardship report; and,
U. At the beginning of each fiscal year, determine new “S.M .A.R.T.” (Specific, Measurable, Achievable, Relevant, Time Sensitive) goal or metric representing performance to be included in Stewardship report.
III. SPECIAL CLAIMS HANDLING SERVICES
1. CONSULTANT agrees to provide the following Special Claims Handling Service:
A. To establish Indemnity of Lost Time Claims within five (5) days upon receipt of the Employers First Report of Injury (Form 5020) from CITY;
The definition of an Indemnity Claim shall be an industrial injury or illness claim for which any of th e following benefits are claimed:
1. Temporary Disability
2. Permanent Disability
3. Life Pension
4. Death;
B. To confer with the CITY’s Risk Manager or Senior HR Administrator regarding questions, reports, or issues concerning claims and to assist City department managers and supervisors regarding questions, concerns, or issues involving employee claims;
C. To immediately notify the Risk Manager, by providing a copy of a Reserve Computation Sheet, of any reserve changes over twenty-thousand dollars ($20,000.00);
D. To review and obtain advance notice and approval by Risk Manager or Senior HR Administrator of any Claim Denials;
E. To close Medical Only Claims within twelve (12) months from the date of injury, exceptions to this requirement shall be reported to CITY;
F. To consistently maintain a high level of customer service with CITY staff and injured employees;
G. To promptly acknowledge receipt of voicemail and email messages;
H. To promptly furnish the Risk Manager or Senior HR Administrator with all required material papers, which consist of but shall not be limited to:
Applications and Other Legal Documents
Work Restrictions
Letters from Defense Counsel
Private Investigation Reports and Summaries
Benefit Notices
Delay and/or Denial of Claim Notices
Medical Reports, as needed, in cases involving an Industrial Disability Retirement;
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
18 Packet Pg. 139 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
I. To submit for approval and closure within five (5) days of receipt of written notice, all undisputed Advisory Ratings;
J. To provide CITY a monthly chec k register. These reports will be emailed no later than ten (10) days following the end of each month to CITY Payroll team;
K. To provide Quarterly, accurate OSHA log 300 reports;
L. To establish controls and procedures to manage and control the cost of defense;
M. To take enhanced efforts to identify possible fraudulent claims, including recorded statements from injured worker and discussions with witnesses and supervisor;
N. To confer with the Risk Manager or Senior HR Administrator as conditions arise:
To approve a V ocational Rehabilitation Plan for injuries prior to 1/1/04 To refer a claim to a law firm or attorney
To approve surveillances, sub rosa, or other investigations To obtain settlement authority over fifteen-thousand dollars ($15,000.00);
IV . SPECIAL CLAIMS HANDLING
CONSULTANT will request CITY to provide the following claims handling response as needed:
A. To promptly report to CONSULTANT all incidents of employee industrial injuries or illnesses;
B. To promptly forward to CONSULTANT all applications, reports, notices, or any legal correspondence pertaining to claims administration;
C. When applicable, to make all attempts possible to assign employees to modified duty pursuant to CITY of Palo Alto Workers’ Compensation Modified Duty Policy;
D. To make available to CONSULTANT funds for the payment of benefits or services for industrial injuries or illnesses;
E. To pay all Allocated Loss Expenses defined as: all losses incurred in the adjustment, handling, settlement, of claims, including litigation expenses; and
F. To pay CONSULTANT all service fees as prescribed and included in Exhibit C.
V . PROGRAM MANAGEMENT
A. CONSULTANT’s Claims Supervisor shall be responsible for the following:
1. Review and assign all new claims;
2. Review to determine if referral to outside investigation firm is appropriate.
Supervisor will document each review whether investigation is conducted or not;
3. Review to determine if referral to defense counsel is appropriate when any of the following occur:
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
19 Packet Pg. 140 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
a. Notification of applicant attorney representation
b. Suspected fraud
c. Subrogation
d. Filing of 132A or Serious and Willful Misconduct
e. Need for legal discovery or depositions, etc
f. Issues that may need to be resolved by the WCAB
g. Claims involving presumptions
h. Claims with incurred value over $25,000
The supervisor will document every claim file in which one or more of the above criteria exists indicating whether or not the claim should be referred to defense counsel and the reasoning for the referral;
4. Oversee the development of the action plan in those cases in which various alternatives may be appropriate. Supervisor will contact CITY of Palo Alto by telephone or email to communicate the need to consider alternative action plan options and solicit their input and/or concurrence;
5. File review meetings will be coordinated with CITY staff and claims staff on a quarterly basis and may include additional meetings with City department heads; and
6. Establish a personal relation ship with the primary medical vendors used by the City of Palo Alto and maintain a professional rapport and ongoing communication.
CONSULTANT’s Senior Claims Examiner shall be responsible for the following:
1. To make initial contact with all injured workers by telephone within twenty-four (24) hours (and in any event no later than forty-eight (48) hours following the date.
CONSULTANT receives an indemnity claim from the City to explain benefits and obtain medical history, prior workers' compensation cla im information and any other pertinent information. Follow -up phone contact shall be made with the injured worker every two (2) weeks thereafter provided the injured worker remains off work and unrepresented by council. All telephone contacts must be docum ented in the claim file.
2. To contact injured workers by telephone when any of the following occurs, unless the injured worker is represented:
a. Explain the delay process when claims are placed on delay; b. Explain the reason for denial when a claim is denied; c. Explain permanent and stationary findings, permanent disability and ratings.
3. To contact CITY on delay claims to determine action plan;
4. The claims examiner shall adhere to the following three-tier system:
a. Schedule the most app ropriate medical treatment utilizing the designated medical scheduling service or authorized physicians as needed or upon City request:
1. Physical therapy treatment shall only be authorized at facilities located in Palo Alto unless otherwise approved by the Risk Manager or Senior HR Administrator;
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
20 Packet Pg. 141 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
2. In order to expedite proper diagnosis of an injury, the claims examiner shall have the discretion to authorize initial diagnostic tests such as MRI’s, CT Scans, and nerve conduction studies without referral to Utilization Review;
b. Employees on lost time status shall be closely monitored and returned to modified work status as soon as medically possible. Claims examiners should aggressively pursue a release to modified duty for all CITY employees through written and verbal communication with the medical provider.
c. Employees on modified work status shall be returned to their usual and customary duty status as soon as medically possible.
5. In all cases, the claims examiner must attempt to gain an d maintain medical control of cases unless a physician’s statement is on file or a written change in treating physician is provided by the applicant; and,
6. Medical only claims shall be transferred to Claims Examiner handling Indemnity claims if injured employee has not returned to full status after six months of working modified duty.
VI. PENALTIES
Penalties imposed by the Workers’ Compensation Appeals Board (WCAB), the Department of Industrial Relations, the Division of Workers’ Compensation, the Federal Government, or any judicial forum or quasi- judicial forum in the State of California, arising out of the denial of claims shall be the responsibility of the City if imposed as a result of actions taken by CONSULTANT at the express direction of CITY .
Penalties imposed as a result of improper denial of claims shall be the responsibility of CONSULTANT if no formal request for denial was obtained by the Risk Manager.
Penalties imposed as a result of either party’s failure to comply with the administrative rules, regulations and the Labor Code of the State of California shall be the responsibility of the culpable party.
CONSULTANT shall provide CITY with a quarterly accounting of all penalties paid by CONSULTANT on behalf of C ITY , including a listing of each penalty payment and the specific claim file to which the penalty payment was charged. Penalties shall be paid out of CITY’s benefit account and CONSULTANT shall then reimburse the City within thirty days (30) of the issuance of the penalty and fines report, for those penalties and fines which are the responsibility of CONSULTANT under the terms and conditions of this Agreement.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
21 Packet Pg. 142 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
EXHIBIT B
SCHEDULE OF PERFORMANCE
All work as specified in Exhibit “A” Scope of Services shal l be scheduled by the City’s Project Manager on an ongoing basis for the term of this Agreement.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
22 Packet Pg. 143 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
EXHIBIT C
COMPENSATION
CITY agrees to compensate CONSULTANT for the Services performed in accordance with the terms and conditions of this Agreement, including Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4 of the Agreement) , based on the monthly rate schedule attached as Exhibit C-1.
In addition, CITY agrees to make a payment in acknowledgement of the work performed as Extended Services in the amount of $430,832.46. CITY and CONSULTANT agree that CITY has no other responsibility o r obligation to CONSULTANT related in any way to the Extended Services.
The compensation to be paid to CONSULTANT under this Agreement for all Services, Extended Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4 ), shall not exceed the amount(s) stated in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4) , within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY.
REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in -house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder.
Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00.
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
23 Packet Pg. 144 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
EXHIBIT C-1
SCHEDULE OF RATES
CONSULTANT’s schedule of rates is as follows:
Monthly Charge $24,572.50
One Time File Transfer Charge $10,000
The following services are charged to the claim file as service is utilized.
Allocated expenses: The claim fees agreed to shall include all costs incurred by Consultant in handling claims submitted except those costs normally referred to as “allocated expenses.” These expenses will be billed to the individual claim file when incurred.
In some cases, Consultant engages subcontractors to assist us in providing services. In order to hold down the cost to our clients, Consultant may have arrangements with these subcontractors to cover expenses for certain activities, including but not limited to development of integrated data systems, account management, quality oversight and ongoing projects that improve penetration and efficiency for our examiners. These cooperative service agreements are not transactional-based and are not dependent on any activity generated by the City. In fact, the flat cooperative service fees remain the same regardless of whether the City uses these vendors on their program or not.
Allocated expenses include but are not limited to:
• Attorney fees and costs
• Hearing representation in lieu of attorney fees, including preparation, travel expenses, attendance and system notations
• Court costs and appeal bonds
• Cost of providing rehabilitation services
• Cost of surveillance activities and other outside investigations • Cost of expert witnesses, accident reconstruction specialists or any other specialist necessary for the investigation and/or defense of a claim
• Cost incurred to obtain statements, photographs, records, transcripts, depositions, digital call recordings, etc.
• Cost of inspections, appraisals, repair management, rental/replacement, etc. • Cost of independent medical exam
• Cost of medical bill review, PPO, managed care and other similar programs • Cost of medical experts, peer review, UR, case management, pre-certifications and medical necessity evaluations
• Cost of translation services
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
24 Packet Pg. 145 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
• Medicare reporting and compliance services fees and costs • Index filings
• Cost of vocational evaluations, vocational services, training or other vocational activities • Cost of outside assistance necessary to prepare or protect the City's subrogation right or Special Disability Trust Fund claim
• Expenses for travel to depositions, mediations, arbitrations, hearings or other legal proceedings at the City's request or as required by law or rule of a federal, state or local agency
Consultant managed care
All claims administration fees and services contemplate the deployment of Consultant’s managed care services for all bill review and case management services. These rates shall increase by three percent (3%) annually:
Service Rate
Medical bill review
State fee scheduling/usual, customary and reasonable;
state reporting $9. 53 per bill
Provider networks
PPO networks/out-of-network services 29% of savings
California statewide medical provider network (MPN)
(all California bills) $19.50 flat rate per bill
Telephonic clinical services
Telephonic case management (TCM):
• Telephonic nurse case manager
• Surgery nurse case manager
Evaluation and recommendation: $160
1-30 days: $407
Every 30 days thereafter: $324
Behavioral health specialist $140 per hour
Customized nurse services $140 per hour
Utilization review (UR) and physician advisor
UR $160 per review
Physician advisor/peer review $285 per review
Physician review of records $285 per hour
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
25 Packet Pg. 146 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
Service Rate
Physician advisor appeal $370 per review
Complex pharmacy management
Pharmacy nurse management/pain coaching: $125 per hour
Physician and PharmD management (as needed): $295 per
hour
Field case management (FCM)
Medical FCM: Full field $144 per hour, plus direct expenses Urgent/catastrophic case management: $195 per hour
Crisis care RN $195 per hour
FCM tasks:
- One visit clinical assessment $765 flat fee
- Limited assignment task $140 per hour
- Specialty task services: life care plan, expert
testimony, customized services
$195 per hour
Vocational and work placement solutions
Transitional work placement (at not-for-profit) $927 for placement or no-show Return to work (RTW) specialist $115 per hour (1)
Telephonic RTW
Workplace consultation - program/policy design and
planning $216 per hour, plus direct expenses
V ocational — full FCM $140 per hour, plus direct expenses V ocational field tasks:
- Vocational assessment/testing $1,010 flat fee
- Labor market survey $680 flat fee
- Automated transferable skills analysis $380 flat fee - Job analysis or ergonomic evaluation $840 flat fee
Clinical consultation services
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
26 Packet Pg. 147 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
Service Rate
Clinical consultation
Standard (24x7x365 access to nurse): $98 per call
Premium (standard plus option of blended intake or limited customization): $113 per call
Advanced (premium plus option to customize workflows):
$123 per call*
*Level of customization may warrant additional fees
Consultant managed care administrative services
Lien resolution
28% of the below fee schedule savings subject to minimum fee of $135 and cap of $7,500 per lien
Expert witness testimony or hearing representation charged at $135 per hour plus direct expenses
Consultant standard medical card No charge; customization starts at $3,600 Mandatory state panel postings Included in Consultant bill review program fees Non-mandatory state panel postings $9.50 per panel
SIU Service Fees:
The charges set forth below are the current fees for the services listed, and these fees may change from time to time upon sixty days prior written notice to City:
Service name Price
Research services
Social media investigation $325
Smart plus investigation $550
Comprehensive background $625
Canvassing services $250
Skip tracing/individual locate $315
Asset check $225
Criminal and civil check $135 plus cost of records
Additional counties or names: $75 (per county or name) Records request $100 plus cost of records
Social media monitoring $25 per week of monitoring
Other research services Quote upon request
Surveillance services
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
27 Packet Pg. 148 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
Service name Price
Surveillance
$ 100 per hour (portal to portal): All states
Mileage charged at IRS standard mileage rate
Additional expenses to hourly rate:
Report writing (up to 1/2 hour per day at standard surveillance rates)
Pre-surveillance investigation: $85 License plate searches: $20 (per search post pre-surveillance)
Vehicle Sightings Report (license plate recognition) - $75 Unmanned surveillance
$850 per day (three-day minimum)
Deployment and extraction of stationary device:
$100 per hour: All states
Mileage charged at IRS standard mileage rate
Video copies $100 per additional copy plus shipping
Field services
Alive and well check - in person
$450: All states
Alive and well check - virtual
interview $125
Activity check $475: All states
AOE/COE
Recorded statement
Scene investigation
Trial/deposition
$100 per hour (portal to portal): All states
Mileage charged at IRS standard mileage rate
International investigations Quote upon request
Other field services Quote upon request
Assessment services
Suspect file review $125 per hour
Fraud investigation (includes state
reporting) $125 per hour
Red flag analytics review $125 per hour
Other assessment services Quote upon request
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
28 Packet Pg. 149 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
EXHIBIT D
INSURANCE REQUIREMENTS
CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE
CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A -:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN.
REQUIRED TYPE OF COVERAGE REQUIREMENT
LIMITS
EACH
OCCURRENCE/
Claim
AGGREGATE
YES
YES
WORKER’S COMPENSA TION
EMPLOYER’S LIABILITY
STATUTORY
STATUTORY STATUTORY STATUTORY
YES
GENERAL LIABILITY , INCLUDING
PERSONAL INJURY , BROAD FORM
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL
LIABILITY
BODILY INJURY
PROPERTY DAMAGE
BODILY INJURY & PROPERTY
DAMAGE COMBINED.
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES
AUTOMOBILE LIABILITY ,
INCLUDING ALL OWNED, HIRED,
NON-OWNED
BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE
PROPERTY DAMAGE
BODILY INJURY AND PROPERTY
DAMAGE, COMBINED
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES
PROFESSIONAL LIABILITY ,
INCLUDING, ERRORS AND
OMISSIONS, MALPRACTICE (WHEN
APPLICABLE), AND NEGLIGENT
PERFORMANCE
ALL DAMAGES $1,000,000
YES
THE CITY OF PALO ALTO IS TO BE INCLUDED AS AN ADDITIONAL INSURED : CONSULTANT, AT ITS SOLE
COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE
TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND CONSULTANT’S SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, INCLUDED AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.
I. INSURANCE COVERAGE MUST INCLUDE:
A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY .
II. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING EMAIL: [email protected]
III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE GENERAL LIABILITY INSURANCE AFFORDED TO ADDITIONAL INSUREDS:
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED,
INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS N OT ADDITIONAL TO OR Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
29 Packet Pg. 150 of 332
Professional Services
C/36022 Rev. Jan 29, 2024
CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.
B. CROSS LIABILITY
THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER
THE POLICY SHALL NOT, FOR THAT REASON ALONE, EX TINGUISH ANY RIGHTS OF THE
INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE
INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON
OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO SENT TO THE FOLLOWING EMAIL:
Docusign Envelope ID: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0 Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
30 Packet Pg. 151 of 332
Certificate Of Completion
Envelope Id: C69C16B5-6D2A-4A7E-B4C0-1762E9EB9DE0
Status: Completed
Subject: Complete with Docusign: 3.11.25 Final C25191738 Sedgwick PSA.pdf Source Envelope:
Document Pages: 27
Signatures: 2
Envelope Originator:
Certificate Pages: 2
Initials: 0
Alice Harrison
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
3/11/2025 3:24:04 PM
Holder: Alice Harrison
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Palo Alto
Location: Docusign
Signer Events
Signature
Timestamp
Ed Peel
[email protected]
Vice President
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 204.16.30.216
Sent: 3/11/2025 3:47:49 PM
Resent: 3/12/2025 7:05:05 AM
Viewed: 3/12/2025 7:10:43 AM
Signed: 3/12/2025 8:50:35 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Michael Shook
[email protected]
Senior Vice President
Sedgwick Claims Management Services, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 50.83.19.227
Sent: 3/12/2025 8:50:37 AM
Viewed: 3/12/2025 8:56:35 AM
Signed: 3/12/2025 8:56:58 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Sandra Blanch
[email protected]
Director, HR & Risk Mgmt
Security Level: Email, Account Authentication
(None)
Sent: 3/12/2025 8:57:02 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
31 Packet Pg. 152 of 332
Carbon Copy Events
Status
Timestamp
maria patino
[email protected]
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 3/12/2025 8:57:02 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lisa Wilson
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 3/12/2025 8:57:03 AM
Viewed: 3/12/2025 5:20:32 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Amanda Garcia
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 3/12/2025 8:57:04 AM
Viewed: 3/12/2025 9:25:15 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
3/11/2025 3:47:49 PM
Certified Delivered
Security Checked
3/12/2025 8:56:35 AM
Signing Complete
Security Checked
3/12/2025 8:56:58 AM
Completed
Security Checked
3/12/2025 8:57:04 AM
Payment Events
Status
Timestamps
Item 8
Attachment A - Sedgwick
Claims Services, Contract
C25191738
Item 8: Staff Report
Pg.
32 Packet Pg. 153 of 332
City Council
Staff Report
From: City Clerk
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: April 14, 2025
Report #:2502-4160
TITLE
FIRST READING: Adoption of an Ordinance Setting the Regular Meeting Time of the Finance and Policy & Services Committees by Resolution or Ordinance (Palo Alto Municipal Code §§
2.04.190 and 200); and Adoption of a Resolution Setting the Regular Meeting Times at 5:30 pm for Finance and 6:00 pm for Policy & Services; CEQA status – not a project.
RECOMMENDATION
Staff recommend the City Council adopt:
1. An ordinance amending PAMC §§ 2.04.190 and 200 setting the regular meeting time of the Finance and Policy & Services committees by resolution or ordinance (Attachment A); and
2. A resolution setting the regular meeting times at 5:30pm for Finance and 6:00 pm for Policy & Services (Attachment B).
BACKGROUND
The City’s Finance Committee and Policy & Services Committee have their regular meeting time set for 7:00 pm under PAMC § 2.04.200(a)1. Under existing practice, however, meetings usually start earlier than 7:00pm. Because the meeting time is currently codified by ordinance, it would take two readings and 30 days for a change to become effective.
ANALYSIS
Standing committee meeting times may change periodically due to annual shifts in committee membership or logistical reasons. The proposed ordinance would allow the regular meeting times of the Finance Committee and Policy and Services Committee to be set by resolution, which only requires one reading and can be effective immediately. The attached resolution would set the regular meeting times to match current practice and committee preferences – 1 Palo Alto Municipal Code Section 2.04.200:
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-60138 Item 9
Item 9 Staff Report
Item 9: Staff Report
Pg.
1 Packet Pg. 154 of 332
Finance Committee’s regular meeting time will now be at 5:30 pm, and Policy & Services will be at 6:00 pm.
Going forward, the Clerk’s Office can recommend the Council adopt a replacement resolution when the regular meeting times of one or both committees necessitates a change.
The proposed ordinance does not change either committee’s regular meeting day or frequency or affect each committee’s ability to call special meetings.
FISCAL/RESOURCE IMPACT
The proposed legislation has no material impact as it aligns existing practice with the City’s municipal code.
STAKEHOLDER ENGAGEMENT
The Clerk’s Office consulted each committee in recommending this legislation.
ENVIRONMENTAL REVIEW
The proposed legislation is not a project under CEQA because it is an administrative function to change the regular meeting time of existing Council standing committees. CEQA regulation § 15378(b)(2).
ATTACHMENTS
Attachment A: Ordinance Amending PAMC §§ 2.04.190 and 200 to Set the Regular Meeting Time of the Finance Committee and Policy and Services Committee by Resolution or Ordinance.
Attachment B: Resolution Establishing the Regular Meeting Time of the Finance Committee for 5:30 pm and the Policy & Services Committee for 6:00 pm.
APPROVED BY:
Mahealani Ah Yun, City Clerk
Item 9
Item 9 Staff Report
Item 9: Staff Report
Pg.
2 Packet Pg. 155 of 332
*NOT YET APPROVED*
129_20250304_ts24 1
Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Amending PAMC Sections
2.04.190 and 2.04.200 to Set the Regular Meeting Time of the Finance Committee and the Policy and Services Committee by Resolution or Ordinance
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. The City Council finds and declares as follows:
A. The City Council has two standing committees – the Committee on Finance and the Committee on Policy and Services. PAMC section 2.04.190. The regular meeting date, time, and place are defined in PAMC section 2.04.200. Existing law sets the start time for regular meetings at 7 p.m for these committees . PAMC section 2.04.200(a).
B. The City Council now desires to establish the regular meeting time of these standing committees by resolution or ordinance instead of codifying it in PAMC section 2.04.200.
SECTION 2. PAMC Sections 2.04.190 (Standing committees – Special committees) and
2.04.200 (Standing committee meetings) of Chapter 2.04 (Council Organization and Procedure) of Title 2 (Adminstrative Code) are hereby amended to read as follows (strikethrough is deleted, underlined is new text):
2.04.190 Standing committees - Special committees.
(a) Not later than the second regular council meeting in January, the mayor shall appoint two standing committees, consisting of three members each from the members of the council. The mayor shall appoint each council member to only one standing committee and shall appoint the chairperson of each committee. The mayor, or the vice-mayor at the request of the mayor, may act as an ex officio, voting member of each committee when one or more regular committee members are absent.
(b) The standing committees shall be designated, respectively, committee on finance and committee on policy and services, and shall meet at 7:00 p.m. in the city hall on the day as established by Section 2.04.200.
(c) Council members may attend meetings of committees of which they are not members, without participating in any manner, but only committee members or ex officio committee members shall vote in committee in accordance with subsection (a) of this section.
Item 9
Attachment A - Ordinance
Amending PAMC 2.04.190
and 200
Item 9: Staff Report
Pg.
3 Packet Pg. 156 of 332
*NOT YET APPROVED*
129_20250304_ts24 2
(d) Council members who submit matters to the council which are referred to a standing committee may appear before the standing committee to which the referral has been made in order to speak as proponents of the matter. Standing committee meetings during which such referrals may be considered shall be noticed as council meetings for the purpose of enabling the standing committee to discuss and consider the matter with a quorum of the council present.
(e) In addition to standing committees the mayor may, subject to approval of the council, appoint such other special committees of council members, private citizens or both as deemed desirable and necessary to assist and advise the council in its work.
2.04.200 Standing committee meetings.
(a) Regular Meetings. Each standing committee shall meet on its designated meeting night(s) at 7:00 p.m. at the City Hall. The policy and services committee shall meet on the second Tuesday of each month and the finance committee shall meet on the first and third Tuesday of each month. The meeting time for each standing committee’s regular meetings shall be set by the City Council by ordinance or resolution. When additional meetings are necessary, the chairperson of each committee may call a special meeting as provided in subsection (b) of this section.
(b) Special Meetings. Special meetings of standing committees may be called by the chairperson with the consent of a majority of the committee's members, but a special meeting so called shall be held at City Hall, or other locations if appropriate, and forty-eight hours' notice must be given to every council member.
SECTION 3. E nvironmental Review
The Council finds that this Ordinance is not a project under CEQA Guidelines Sections 15378(b)(2) and (5) as this is an organizational change of government that will not result in direct or indirect physical changes in the environment.
//
//
//
//
Item 9
Attachment A - Ordinance
Amending PAMC 2.04.190
and 200
Item 9: Staff Report
Pg.
4 Packet Pg. 157 of 332
*NOT YET APPROVED*
129_20250304_ts24 3
SECTION 4. Effective Date
This Ordinance shall be effective 31 days after adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________ City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________ Assistant City Attorney City Manager
Item 9
Attachment A - Ordinance
Amending PAMC 2.04.190
and 200
Item 9: Staff Report
Pg.
5 Packet Pg. 158 of 332
*NOT YET APPROVED*
130_20250304_ts24 1
Resolution No. _____
Resolution of the Council of the City of Palo Alto Setting the Regular Meeting Times of the Finance Committee and the Policy and Services Committee Pursuant to PAMC section 2.04.200
The Council of the City of Palo Alto RESOLVES as follows:
SECTION 1. The City Council finds and declares as follows:
A. The City Council has two standing committees – the Committee on Finance and the Committee on Policy and Services. PAMC section 2.04.200, as amended in conjunction with this Resolution, directs the City Council to set the meeting time for each standing committee by resolution or ordinance.
B. The City Council now desires to set the meeting times according to this Resolution.
SECTION 2. Pursuant to PAMC 2.04.200, the City Council sets the meeting times for regular meetings of the following standing committees as follows:
• Finance Committee: 5:30 p.m.
• Policy and Services Committee: 6:00 p.m.
SECTION 3. Environmental Review
The Council finds that this Resolution is not a project under CEQA Guidelines Sections 15378(b)(2) and (5) as this is an organizational change of government that will not result in direct or indirect physical changes in the environment.
//
//
//
//
//
//
Item 9
Attachment B -
Resolution Establishing
the Regular Meeting Time
of Standing Committees
Item 9: Staff Report
Pg.
6 Packet Pg. 159 of 332
*NOT YET APPROVED*
130_20250304_ts24 2
SECTION 4. Effective Date
This Resolution shall be effective on the date Ordinance ____ becomes effective and shall be effective until otherwise amended or rescinded by the City Council.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________ City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________ Assistant City Attorney City Manager
Item 9
Attachment B -
Resolution Establishing
the Regular Meeting Time
of Standing Committees
Item 9: Staff Report
Pg.
7 Packet Pg. 160 of 332
City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: April 14, 2025
Report #:2504-4472
TITLE
SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 2.32 (Sales and Use Tax) and Chapter 4.10 (Solicitors, Peddlers, Pawnbrokers, Secondhand Dealers, and Other Businesses Regulated by Police) of the Municipal Code to Delete Obsolete References to the California Board of Equalization and Replace Them with References to the California Department of Tax and Fee Administration (FIRST READING: March 24, 2025; PASSED:
6-0-1, Veenker absent)
BACKGROUND
The City Council heard this item on March 24, 2025 for a first reading and approved it on a 6-0- 1, Veenker absent vote. No changes were made to the ordinance, and it is now before the City Council for a second reading.
ATTACHMENTS
Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 2.32 (Sales and Use Tax) and Chapter 4.10 (Solicitors, Peddlers, Pawnbrokers, Secondhand Dealers, and Other Businesses Regulated by Police) of the Municipal Code to Delete Obsolete References to the California Board of Equalization and Replace Them with References to the California Department of Tax and Fee Administration
APPROVED BY:
Mahealani Ah Yun, City Clerk
Item 10
Item 10 Staff Report
Item 10: Staff Report
Pg.
1 Packet Pg. 161 of 332
NOT YET APPROVED
1 20250305_kb
Ordinance No. ____
Ordinance of the Council of the City of Palo Alto Amending Chapter 2.32 (Sales and Use Tax) and Chapter 4.10 (Solicitors, Peddlers, Pawnbrokers, Secondhand Dealers, and Other Businesses Regulated by Police) of the Municipal Code to Delete Obsolete References to the California Board of Equalization and Replace Them with References to the California Department of Tax and Fee Administration
The Council of the City of Palo Alto does ORDAIN as follows:
SECTION 1. Findings and Declarations. The City Council finds and declares as follows:
A. Historically, the California Board of Equalization (BOE) was the state agency responsible for collecting sales and use tax and other taxes, auditing taxpayers, and hearing tax appeals. In 2017, the Legislature adopted the Taxpayer Transparency and Fairness Act, which created the California Department of Tax and Fee Administration (CDTFA) and assigned most of BOE’s former responsibilities for tax collection and administration to the new agency.
B. The Palo Alto Municipal Code includes local provisions implementing sales and use tax responsibilities and recognizing state-issued sellers permits required by the Revenue and Taxation Code. Effective July 1, 2017, these responsibilities were reassigned from BOE to CDTFA. This ordinance amends the update the Municipal Code to show the correct state agency.
SECTION 2. The following sections of Chapter 2.32 (Sales and Use Tax) of the Municipal Code are amended to read as follows:
2.32.040 Purpose.
. . .
(c) To adopt a sales and use tax ordinance which imposes a tax and provides a measure therefor that can be administered and collected by the State Board of Equalization California Department of Tax and Fee Administration in a manner that adapts itself as fully as practicable to, and requires the least possible deviation from, the existing statutory and administrative procedures followed by the State Board of Equalization California Department of Tax and Fee Administration in administering and collecting the California State Sales and Use Taxes; . . .
2.32.050 Contract with state.
Prior to the operative date the city shall contract with the State Board of Equalization California Department of Tax and Fee Administration to perform all functions incident to the administration and operation of this chapter, provided, that if the city shall not have contracted with the State Board of Equalization California Department of Tax and Fee Administration prior to the operative date, it shall nevertheless so contract and in such a case the operative date Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 2.32 (Sales and
Use Tax) and Chapter 4.10
(Solicitors, Peddlers,
Pawnbrokers,
Secondhand Dealers, and
Other Businesses
Regulated by Police)
Item 10: Staff Report
Pg.
2 Packet Pg. 162 of 332
NOT YET APPROVED
2 20250305_kb
shall be the first day of the first calendar quarter following the execution of such a contract rather than the first day of the first calendar quarter following the adoption of this chapter.
2.32.070 Place of sale.
For the purposes of this chapter, all retail sales are consummated at the place of business of the retailer unless the tangible personal property sold is delivered by the retailer or his agent to an out-of-state destination or to a common carrier for delivery to an out-of-state destination.
The gross receipts from such sales shall include delivery charges, when such charges are subject to the state sales and use tax, regardless of the place to which delivery is made. In the event a retailer has no permanent place of business in the state or has more than one place of business, the place or places at which the retail sales are consummated shall be determined under rules and regulations to be prescribed and adopted by the State Board of Equalization California Department of Tax and Fee Administration.
2.32.100 Limitations on adoption of state law.
In adopting the provisions of Part 1 of Division 2 of the Revenue and Taxation Code, wherever the state of California is named or referred to as the taxing agency, the name of the city of Palo Alto shall be substituted therefor. The substitution, however, shall not be made when the word "state" is used as part of the title of the State Controller, the State Treasurer, the State Board of Control, the State Board of Equalization California Department of Tax and Fee Administration, the State Treasury, or the Constitution of the State of California; the substitution shall not be made when the result of that substitution would require action to be taken by or against the city of Palo Alto, or any agency thereof rather than by or against the State Board of Equalization California Department of Tax and Fee Administration, in performing the functions incident to the administration or operation of this chapter; the substitution shall not be made in those sections, including, but not necessarily limited to, sections referring to the exterior boundaries of the state of California, where the result of the substitution would be to provide an exemption from this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not otherwise be exempt from this tax while such sales, storage, use or other consumption remain subject to tax by the state under the provisions of Part 1 of Division 2 of the Revenue and Taxation Code, or to impose this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not be subject to tax by the state under the said provisions of that Code; the substitution shall not be made in Sections 6701, 6702 (except in the last sentence thereof), 671 l, 6715, 6737, 6797 or 6828 of the Revenue and Taxation Code; and the substitution shall not be made for the word "State" in the phrase "retailer engaged in business in this State" in Section 6203 or in the definition of that phrase in Section 6203.
2.32.140 Application of provisions relating to exclusions and exemptions. (a) Section 232.130 shall become operative on January 1st of the year following the year in which the State Board of Equalization California Department of Tax and Fee Administration adopts an assessment ratio for state-assessed property which is identical to the ratio which is required for local assessments by Section 401 of the Revenue and Taxation Code, at which time Section 2.32.120 shall become operative.
(b) I
n the event that Section 232.130 becomes inoperative and the State Board of Equalization California Department of Tax and Fee Administration subsequently adopts an assessment ratio for the state-assessed property which is higher than the ratio which is Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 2.32 (Sales and
Use Tax) and Chapter 4.10
(Solicitors, Peddlers,
Pawnbrokers,
Secondhand Dealers, and
Other Businesses
Regulated by Police)
Item 10: Staff Report
Pg.
3 Packet Pg. 163 of 332
NOT YET APPROVED
3 20250305_kb
required for local assessments by Section 401 of the Revenue and Taxation Code, Section 2.32.120 shall become operative on the first day of the month next following the month in which such higher ratio is adopted, at which time Section 232.130 shall be inoperative until the first day of the month following the month in which the board again adopts an assessment ratio for state-assessed property which is identical to the ratio required for local assessments by Section 401 of the Revenue and Taxation Code, at which time Section 232.130 shall again become operative and Section 2.32.120 shall become inoperative.
SECTION 3. Section 4.10.280 of Chapter 4.10 (Solicitors, Peddlers, Pawnbrokers, Secondhand Dealers, and Other Businesses Regulated by Police) of the Municipal Code is amended to read as follows:
4.10.280 Exemptions.
(a) The provisions of this chapter shall not apply to secondhand goods, wares and merchandise:
(1) Purchased at a public sale or auction;
(2) Purchased from any person holding a State Board of Equalization California Department of Tax and Fee Administration permit number as a seller; (3) Accepted in trade on the purchase of new merchandise; (4) Received or purchased by any religious, charitable, civic or fraternal organization for purposes of resale.
SECTION 4. Severability. If any provision, clause, sentence or paragraph of this ordinance, or the application to any person or circumstances, shall be held invalid, such invalidity shall not affect the other provisions of this Ordinance which can be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are hereby declared to be severable.
SECTION 5. Effective Date. This ordinance shall be effective on the thirty-first date after the date of its adoption.
//
//
//
//
//
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 2.32 (Sales and
Use Tax) and Chapter 4.10
(Solicitors, Peddlers,
Pawnbrokers,
Secondhand Dealers, and
Other Businesses
Regulated by Police)
Item 10: Staff Report
Pg.
4 Packet Pg. 164 of 332
NOT YET APPROVED
4 20250305_kb
SECTION 6. CEQA. The City Council finds and determines that this Ordinance is not a project within the meaning of section 15378 of the California Environmental Quality Act (“CEQA”) because it has no potential for resulting in physical change in the environment, either directly or ultimately. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility of a significant effect on the environment in that this Ordinance simply clarifies existing local regulations.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
APPROVED:
______________________________ ____________________________ City Clerk Mayor
APPROVED AS TO FORM: ____________________________
City Manager
______________________________
City Attorney ____________________________
Director of Administrative Services
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 2.32 (Sales and
Use Tax) and Chapter 4.10
(Solicitors, Peddlers,
Pawnbrokers,
Secondhand Dealers, and
Other Businesses
Regulated by Police)
Item 10: Staff Report
Pg.
5 Packet Pg. 165 of 332
6 2
8 2
City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Public Works
Meeting Date: April 14, 2025
Report #:2501-3991
TITLE
Review and Provide Direction on a Preferred Option for a New Parking Structure and Reserved Space for Future Affordable Housing at 375 Hamilton Avenue and Direct Staff to Pursue Preliminary Design and Environmental Review for the New Downtown Parking Garage Capital Project (PE-15007) for the Preferred Option; CEQA Status - Not a Project
RECOMMENDATION
Staff recommends that the City Council review the proposed options and direct staff to proceed with preliminary design and environmental review for Option 1a, a new 274-space parking garage, featuring six levels of above-ground parking with a reserved area to allow for future construction of affordable housing on the site with separate access on Waverley Street.
EXECUTIVE SUMMARY
In 2014, City Council approved an Infrastructure Plan that initially included nine projects, one of which was a new Downtown Parking Garage aimed at supplementing parking capacity as part of the City’s efforts to address parking and traffic congestion. However, following processing of an entitlement application for the new garage and adoption of the environmental analysis, Council placed the project on hold to evaluate further parking management strategies. In December 2023, Council directed staff to resume work on the Downtown Parking Garage project.
Staff recommends building a six-level above-ground parking garage, with designated space for a developer to construct a future affordable housing project on Waverley Street, in alignment with the City’s housing development goals. As part of this recommendation, staff has evaluated design options to balance parking capacity, housing integration, and overall project feasibility.
These options, along with their respective benefits and trade-offs, are being presented for review and consideration to ensure alignment with City priorities and community needs.
BACKGROUND
The Downtown Parking Garage project was initially included in the Council’s 2014 Infrastructure Plan. In 2017-18, Watry Design, Inc. (Watry) conducted the preliminary design and environmental review for a six-level parking structure on the surface lot at Hamilton Avenue and Waverley Street (Lot D). City Council certified the Environmental Impact Report (SCH # Item 11
Item 11 Staff Report
Item 11: Staff Report
Pg.
1 Packet Pg. 166 of 332
6 2
8 2
2017052040) and approved the project’s planning application in February 2019. However, the project was put on hold to allow for further evaluation of alternative parking management strategies.1 In December 2023, Council directed staff to resume work on the Downtown Parking Garage project, integrating it with plans for affordable housing development on the site.2 Program 1.4 of the City’s Housing Element establishes an objective of producing 290 affordable housing units by redeveloping up to six City-owned surface lots during the 2023-2031 planning cycle. In the first such effort, the City recently selected Alta Housing as its preferred partner for the potential redevelopment of surface parking Lot T, at the southwest corner of Lytton Avenue and Kipling Street.
The implementing objective for Program 1.4 states that any future project on a City-owned surface parking lot will include replacement public parking. The majority of the surface lots in downtown, including Lot T, contain approximately 50 spaces. The amount of replacement parking will vary by lot and the configuration of the housing development (i.e., how many on- site public parking spaces will be retained and how many new spaces will be provided for residents). However, between replacement public parking and the additional parking demand generated by the new housing stock, Housing Element Program 1.4 could result in a parking deficit compared to current conditions. The Downtown Parking Garage would provide a significant boost to the City’s stated objective of providing replacement parking as City-owned surface lots are redeveloped with housing.
In December 2024, Council authorized a contract with Watry to provide design, environmental review, and construction administration services for the New Downtown Parking Garage.3 The contract included an initial task to develop preliminary design options that include space for a future residential component to align with the City's housing and economic development goals, in addition to an option that maximized parking.
ANALYSIS
Concept Design Options Overview
Following the award of the contract to Watry, several conceptual options were developed for the Downtown Parking Garage, resulting in three primary options:
Option 1: Waverley Residential
This option reduces the garage's parking footprint, with the assumption that future residential housing will be developed next to the parking structure, facing Waverley Street.
Option 2: No Residential
1 City Council, February 11, 2019; SR #9263
https://portal.laserfiche.com/Portal/DocView.aspx?id=101477&repo=r-704298fc 2 City Council, December 11, 2023; Item #8; SR #2309-2043 https://portal.laserfiche.com/Portal/DocView.aspx?id=69368&repo=r-704298fc 3 City Council, December 2, 2024, SR#2410-3609
https://portal.laserfiche.com/Portal/DocView.aspx?id=111841&repo=r-704298fc Item 11
Item 11 Staff Report
Item 11: Staff Report
Pg.
2 Packet Pg. 167 of 332
6 2
8 2
This option excludes a residential component and focuses on maximizing parking within the available footprint.
Option 3: Dogleg Residential
This option reduces the parking footprint of the garage, with the assumption that future residential housing will be located between surrounding buildings, with the garage fronting both Waverley Street and Hamilton Avenue.
Overviews of the conceptual designs and assumed housing unit sizes are provided in Attachment A. The final unit sizes may vary based on the target housing market, with smaller units anticipated in these options. Variations in unit sizes will also impact overall parking demand.
Detailed floor drawings for each option and related alternative options can be found in Attachments B-D, along with a comparative analysis of advantages and disadvantages in Attachment E. Each option reflects a different approach to balancing parking and residential configurations, offering unique advantages and challenges. Table 1 provides a summary of the parking stall and residential unit counts and the benefits and drawbacks under the three options, including the minor differences between sub-options for the options with a residential component.
Table 1: Downtown Parking Garage Option and Sub-Option Benefits and Drawbacks Option Sub-Options
Option 1: Waverley Residential 1a: Separate Pedestrian Circulation - 274 stalls, 15 residential units
- Benefits: Increased stall count, potential for landscaped city space, clear separation between parking and residential.
- Drawbacks: Lower residential unit count, limited unit types, higher costs due to elevators and infrastructure.
1b: Shared Pedestrian Circulation
- 274 stalls, 15 residential units
- Benefits: Increased residential area by removing elevators and stairs. - Drawbacks: Shared pedestrian circulation may reduce residential space quality; code requirements for separation could increase costs and space needs.
1c: With Podium
- 278 stalls, 15 residential units
- Benefits: Slightly more parking.
- Drawbacks: Architectural challenges at Waverley, potential issues if residential development is delayed, openness issues at level 1 requiring further parking separation.
Item 11
Item 11 Staff Report
Item 11: Staff Report
Pg.
3 Packet Pg. 168 of 332
6 2
8 2
Option 2: No Residential - 329 stalls, 0 residential units - Benefits: Maximizes parking.
- Drawbacks: No opportunity for residential development on this site.
Option 3: Dogleg Residential 3a: Separate Pedestrian Circulation - 209 stalls, 25 residential units
- Benefits: Maximized residential space and unit diversity, potential tax incentives.
- Drawbacks: Residential units placed along alleyway and behind adjacent buildings; increased costs due to required elevator and separation of building types.
3b: Shared Pedestrian Circulation
- 209 stalls, 25 residential units
- Benefits: Maximized residential area and unit types.
- Drawbacks: Shared pedestrian circulation may lower residential space quality; separation requirements increase costs.
3c: With Podium
- 213 stalls, 25 residential units
- Benefits: Provides additional structure.
- Drawbacks: Residential units placed along alleyway and behind adjacent buildings, significant planning adjustments to optimize the use of the space, openness issues at level 1 requiring planning adjustments.
Parking and Residential Capacity Comparison
Table 2 shows the calculations for the net parking added by each option. Note the housing demand parking stalls are assumed based on the typical unit sizes.
Table 2: Net Parking Added by Each Option
Option 1a Option 1b Option 1c Option 2 Option 3a Option 3b Option 3c Total Stalls in Garage 274 274 278 329 209 209 216
Existing Lot D Replacement -86 -86 -86 -86 -86 -86 -86
Estimated Housing Parking
Demand -25 -20 -22 0 -50 -40 -45
Net Added Public Parking
Stalls 163 168 167 243 73 83 85
In January 2025, Council supported a proposal to develop a seven-story affordable housing project with approximately 80 apartments on Lot T, located at Lytton Avenue and Kipling Street.4 To offset the 52 parking spaces displaced by this development, the Council has considered utilizing the new Downtown Parking Garage as a replacement. 4 City Council, January 21, 2025, SR#2409-3513
file:///C:/Users/gyu/Downloads/Item%209%20Staff%20Report.pdf Item 11
Item 11 Staff Report
Item 11: Staff Report
Pg.
4 Packet Pg. 169 of 332
6 2
8 2
Table 3 shows the calculations for the net parking added by each option when the loss of surface parking at Lot T is considered.
Fees collected from developers under the parking in-lieu fee program represent a significant funding source for the project. As such, both the number of stalls and their availability as public parking should reflect the expectation of public availability established under this funding program.
In March 2025, staff from Public Works Engineering and Watry met with Alta Housing staff to review the conceptual residential design options. Alta Housing staff expressed a strong preference for Option 1a Waverley Residential (Separate Circulation). Alta Housing staff highlighted the natural light, more prominent entrance, and overall improved livability of this option. They noted that a shared elevator in Option 1b would pose security concerns due to increased foot traffic from the garage. Option 1a's design also addresses potential financing challenges, which were a concern with the podium options. Additionally, the dogleg residential options were not favored due to issues with property management oversight and the suboptimal location of residential units along the alleyway. Alta Housing further confirmed that unit sizes and parking demand will vary based on the target tenant market.
Preliminary Rough Order of Magnitude (ROM) construction cost estimates for these garage options range from $20-24 million, with Option 2 being the most costly and Options 3a and b being the least. These preliminary cost estimates have not been thoroughly reviewed by staff and do not include a number of other costs that would ultimately be part of a full project budget. They are provided here for Council’s understanding of the relative differences between the options and sub-options.
Table 4: Construction Cost of Each Option for the Garage Portion Only Option 1a Option 1b Option 1c Option 2 Option 3a Option 3b Option 3c Construction Cost $23,078,776 $23,146,692 $24,030,137 $24,069,177 $20,642,976 $20,642,976 $22,549,314 Cost per Stall $84,229 $84,477 $86,439 $73,159 $98,770 $98,770 $104,395 The proposed parking garage supports the City’s broader downtown goals by improving parking availability, supporting local businesses, and enhancing mobility. By incorporating designated space for a future affordable housing development, the Waverley Residential and Dogleg Residential options also align with the City’s housing development objectives. As the City moves forward with affordable housing initiatives, the demand for replacement public parking will Table 3: Net Parking Added by Each Option Considering Parking Lot T Option 1a Option 1b Option 1c Option 2 Option 3a Option 3b Option 3c Added Public Parking Stalls
(From Table 2) 163 168 167 243 73 83 85
Lot T Replacement -52 -52 -52 -52 -52 -52 -52
Net Added Public Parking
Stalls 111 116 115 191 21 31 33
Item 11
Item 11 Staff Report
Item 11: Staff Report
Pg.
5 Packet Pg. 170 of 332
6 2
8 2
increase. By the time the housing is constructed, the additional parking capacity provided by the garage will be essential to offset the public parking lost to redevelopment. This proactive approach ensures that access to downtown businesses and services remains convenient while advancing key priorities in housing and urban development.
Staff recommends Option 1a Waverley Residential (Separate Circulation) as the preferred option. This option offers the best balance of parking capacity and residential development. It includes 274 stalls, with the added benefit of creating landscaped public space prior to construction of the residential phase. The separation of parking and residential areas enhances the development's structure and clarity. Additionally, the flexibility in residential floor height allows for varied unit types, making the design more adaptable.
Zoning Consistency
The project site is zoned public facility (PF). Allowed uses within this zone district include public facilities and uses owned or leased by the City of Palo Alto. Both the parking garage and any future affordable housing on the site, so long as the site continues to be owned or leased by the City, would be permitted.
The proposed parking garage does not comply with all of the relevant development standards for the Public Facilities (PF) Zone District, including lot coverage, floor area ratio, height, and setbacks. However, PAMC Section 18.28.060(e) allows Council to amend any of the development standards for the PF Zone District for a public parking garage, and appurtenant structures, where the parking facility is the principal use and is owned or leased and operated or used by the City of Palo Alto, within the Downtown business district, in order to achieve community objectives. The zoning development standards for the proposed parking garage and any housing component, so long as the parking structure remains the principal use of the site, may therefore be modified at the discretion of Council. Council’s feedback on the anticipated exceptions will help inform the preliminary design.
Following preparation of a preliminary design, Public Works Engineering will file an application for Architectural Review, which will be brought forth to the ARB for a recommendation and Council for decision.
FISCAL/RESOURCE IMPACT
The existing contract with Watry covers the next phase of the project design and environmental review work. Funding for this continued design is available in the Fiscal Year 2025 Adopted Capital Budget for the New Downtown Parking Garage project (PE-15007). This project will require additional funding sources in addition to the $17.6 million project budget for the construction of the garage.
Watry will provide updated construction cost estimates at the completion of the schematic design, design development, and construction document phases. Staff will use this information to prepare and analyze funding options for the construction phase of the project, which will be presented to the Council in the future.
Item 11
Item 11 Staff Report
Item 11: Staff Report
Pg.
6 Packet Pg. 171 of 332
6 2
8 2
STAKEHOLDER ENGAGEMENT
Staff will engage stakeholders for feedback through the design development process.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by the California Environmental Quality Act (CEQA). Council direction on a preferred option does not constitute approval of the New Downtown Parking Garage project. The scope of work for the design contract includes preparation of an environmental review document. The environmental review will be based off the Environmental Impact Report (EIR) for the Downtown Parking Garage, which was certified by the Council on February 11, 2019.5
ATTACHMENTS
Attachment A: Option Overview
Attachment B: Option 1 - Waverley Residential
Attachment C: Option 2 - No Residential
Attachment D: Option 3 - Dogleg Residential
Attachment E: Option Appraisal
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
5 Resolution No. 9818, February 11, 2019
https://portal.laserfiche.com/Portal/DocView.aspx?id=18286&repo=r-704298fc Item 11
Item 11 Staff Report
Item 11: Staff Report
Pg.
7 Packet Pg. 172 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 1, PRIOR TO WAVERLEY RESIDENTIAL
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
DNUP
GARAGEGARAGE
20'0' 40' 60' 100'
46'-0"
90'-0"
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
200'
UP
GREEN
SPACE
ELEC. COM.
TRASH
BIKE
FIRE
PUMP LV /
IDFMPOE
GARAGE
PLAN, LEVELS 2 - 6PLAN, GROUND LEVEL
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
8 Packet Pg. 173 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 1a, WAVERLEY RESIDENTIAL, SEPARATE CIRCULATION
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
10'-0" 7'-0" 28'-0"
90'-0" 10'-0"
28'-0" 25'-6" 36'-6"
45'-0"
DNUP
B.O.H.
T/R
2 BR
1 BR
3 BR
GARAGE
20'0' 40' 60' 100'
12'-0"20'-0" 58'-0"
90'-0"
45'-0"
10'-0" 12'-0" 23'-0"
10'-0"
GARAGE
PLAZA
RESIDENTIAL
PLAZA
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
UP
200'
LOBBY
BIKE RM
AMENITY
B.O.H.
B.O.H.
ELEC. COM.
TRASH
BIKE
FIRE
PUMP LV /
IDFMPOE
GARAGE
RES.
T/R
PLAN, LEVELS 2 - 6PLAN, GROUND LEVEL
STALL COUNT: 274
TOTAL UNIT COUNT: 15
UNIT COUNT: (5) 1 BR @ 714 SQ FT EACH
(5) 2 BR @ 1022 SQ FT EACH
(5) 3 BR @ 1260 SQ FT EACH
TOTAL UNIT AREA: 14,980 SQ FT
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
9 Packet Pg. 174 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 1b, WAVERLEY RESIDENTIAL, SHARED CIRCULATION
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
10'-0" 7'-0" 28'-0"
27'-6" 27'-6" 35'-0"
45'-0"
90'-0" 10'-0"
30'-6"
SHARED
LOBBY
DNUP
1 BR
T/R
2 BR
1 BR
B.O.H.
GARAGE
20'0' 40' 60' 100'
90'-0" 10'-0"
20'-0" 58'-0" 12'-0"
45'-0"
10'-0" 12'-0" 23'-0"
SHARED
PLAZA
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
UP
200'
LOBBY
AMENITY
B.O.H.
BIKE RM
ELEC. COM.
TRASH
BIKE
FIRE
PUMP LV /
IDFMPOE
GARAGE
T/R
PLAN, LEVELS 2 - 6PLAN, GROUND LEVEL
STALL COUNT: 274
TOTAL UNIT COUNT: 15
UNIT COUNT: (10) 1 BR @ 770 SQ FT EACH
(5) 2 BR @ 980 SQ FT EACH
(0) 3 BR
TOTAL UNIT AREA: 12,600 SQ FT
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
10 Packet Pg. 175 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 1c, WAVERLEY RESIDENTIAL, WITH PODIUM
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
56'-0"22'-0" 12'-0"
90'-0" 10'-0"
34'-6"
10'-0" 12'-0" 23'-0"
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
UP
200'
SHARED
PLAZA
T/R
AMENITY
BIKE RM
ELEC. COM.
TRASH
BIKE
FIRE
PUMP LV /
IDFMPOE
GARAGE
B.O.H.
10'-0" 7'-0" 28'-0"
90'-0" 10'-0"
28'-0" 27'-0" 35'-0"
10'-0" 35'-0"
45'-0"
DNUP
2 BR
1 BR
2 BR
LOBBY
B.O.H.
T/R
GARAGE
20'0' 40' 60' 100'
PLAN, GROUND LEVEL PLAN, LEVELS 2 - 6
STALL COUNT: 302
TOTAL UNIT COUNT: 15
UNIT COUNT: (5) 1 BR @ 756 SQ FT EACH
(10) 2 BR @ 980 SQ FT EACH
(0) 3 BR
TOTAL UNIT AREA: 13,580 SQ FT
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
11 Packet Pg. 176 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 2, NON-RESIDNTIAL
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
200'
GARAGE
ELEC.
TRASH
ENC.
FIRE
PUMP
BIKE
MPOE
LV /
IDF
BIKE GARAGE
20'0' 40' 60' 100'
PLAN, GROUND LEVEL PLAN, LEVELS 2 - 6
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
12 Packet Pg. 177 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 3, PRIOR TO DOGLEG RESIDENTIAL
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
200'
UP
BIKE
LV /
IDFMPOE FIRE
PUMP ELEC.
GARAGE
SURFACE PARKING
DNUP
GARAGE
20'0' 40' 60' 100'
PLAN, GROUND LEVEL PLAN, LEVELS 2 - 6
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
13 Packet Pg. 178 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 3a, DOGLEG RESIDENTIAL, SEPARATE CIRCULATION
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
10'-0" 55'-10" 16'-0"
78'-6" 10'-0"20'-6" 15'-0"
25'-10" 20'-0" 15'-9"
30'-0" 25'-10"
10'-0" 20'-6"
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
UP
200'
LOBBY
AMENITY
B.O.H.
COM. T/R
BIKE
LV /
IDFMPOE FIRE
PUMP ELEC.
GARAGE
BIKE RM
RES. T/R
B.O.H.
10'-0" 55'-10" 16'-0"
24'-6" 31'-4"
28'-0"33'-0" 35'-6" 10'-0"
35'-6"35'-6" 35'-6" 2'-6"
DNUP
2 BR
2 BR
2 BR
2 BR
2 BR
GARAGE
B.O.H.
T/R
20'0' 40' 60' 100'
PLAN, GROUND LEVEL PLAN, LEVELS 2 - 6
STALL COUNT: 209
TOTAL UNIT COUNT: 25
UNIT COUNT: (0) 1 BR
(25) 2 BR @ 870 SQ FT EACH
(0) 3 BR
TOTAL UNIT AREA: 21,750 SQ FT
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
14 Packet Pg. 179 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 3b, DOGLEG RESIDENTIAL, SHARED CIRCULATION
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
7'-0" 54'-0" 17'-5" 20'-6"
16'-0" 20'-0" 10'-0" 22'-8" 10'-0" 20'-6"
10'-0" 31'-4" 24'-6"
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
200'
UP
BIKE
LV /
IDFMPOE FIRE
PUMP ELEC.
GARAGE
AMENITY
B.O.H.
COM. T/R
BIKE RM
RES. T/R
B.O.H.
LOBBY
10'-0" 24'-6" 31'-4"
28'-0"15'-9" 7'-0" 45'-6" 10'-0"
45'-6"7'-0" 27'-0" 27'-0" 2'-6"
DNUP
GARAGE
3 BR
2 BR
3 BR
1 BR
1 BR T/R
B.O.H.
20'0' 40' 60' 100'
PLAN, GROUND LEVEL PLAN, LEVELS 2 - 6
STALL COUNT: 209
TOTAL UNIT COUNT: 25
UNIT COUNT: (10) 1 BR @ 660 SQ FT EACH
(5) 2 BR @ 877 SQ FT EACH
(10) 3 BR @ 1115 SQ FT EACH
TOTAL UNIT AREA: 22,135 SQ FT
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
15 Packet Pg. 180 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
OPTION 3c, DOGLEG RESIDENTIAL, WITH PODIUM
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
19'-6"
65'-10" 16'-0"
19'-6" 25'-0"
23'-8" 17'-6"
23'-8"13'-6"9'-0" 8'-0" 21'-0" 14'-0" 17'-6"
RES
205'
123'
62'
150'
53.85'
HA MIL T O N AV E.
W A V ER L EY ST.
COM
200'
UP
LOBBY
T/R
B.O.H.
BIKE RM
T/RELEC RM
BIKE
LV /
IDFMPOE FIRE
PUMP ELEC.
GARAGE
10'-0" 24'-6" 31'-4"
26'-6" 35'-0" 45'-0"
25'-9" 48'-0" 9'-0" 23'-8"
24'-6"
DNUP
EDGE OF
SLAB 2 BR
3 BR
2 BR
1 BR
B.O.H.
3 BR
GARAGE
T/R
20'0' 40' 60' 100'
PLAN, GROUND LEVEL PLAN, LEVELS 2 - 6
STALL COUNT: 209
TOTAL UNIT COUNT: 25
UNIT COUNT: (5) 1 BR @ 650 SQ FT EACH
(10) 2 BR @ 870 SQ FT EACH
(10) 3 BR @ 1100 SQ FT EACH
TOTAL UNIT AREA: 22,950 SQ FT
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
16 Packet Pg. 181 of 332
CITY OF PALO ALTO, LOT D GARAGE
DATE: 02.06.2025
TYPICAL UNIT PLANS
SCALE: 3/32" = 1'-0"HG PROJECT # 2501.00
25'-0"
25'-0"
22'-4"
8'-6" 6'-0" 6'-0"
10'-0"12'-0"
15'-0" 10'-0"
12'-0" 12'-0"
24'-5"
15'-0" 10'-0"
8'-0" 5'-6" 9'-0" 10'-0"
12'-0" 11'-0" 12'-6"
35'-6"
16'-0" 6'-0"
17'-0"
13'-6" 6'-0"
12'-6" 10'-6" 11'-6"
45'-9"
10'-0"5'-2"10'-0"
11'-3"
713 SF 1,012 SF 1,162 SF
KITCHEN ENT.
BATH.
LIVING BEDROOM BEDROOM PRIMARY
BEDROOM
BATH. BATH.
KITCHEN
ENT.
LIVING
BEDROOM BEDROOM
PRIMARY
BEDROOM
BATH.BATH.
LIVING
KITCHEN
UTILITY
Item 11
Attachment A - Option Overview
Item 11: Staff Report
Pg.
17 Packet Pg. 182 of 332
OPT1 -A3.1
1 OPT1 -A3.2
2 OPT1 -A3.2
1 1
2 OPT1-A3.3
2 OPT1-A3.3
2 3
3 4 5 6 7 8 9 10
A A
A.6
B
D
E
F
G
H
J
3 OPT1-A3.3
3 OPT1-A3.3
C
TRASH
ENCLOSURE
A.4
A.3
OPT1 -A3.1
2 STALL
18'-0" 24'-0"
STALL
18'-0"
BIKE
STATION
MPOE LV / IDF
ELEC.
FIRE
PUMP &
BFP
4 OPT1-A3.3
4 OPT1-A3.3
1 OPT1-A3.3
1 OPT1-A3.3
1'-0" STALL
17'-6"
DRIVE AISLE
25'-0"
STALL
17'-6"
1'-0"
SPEED RAMP
UP
BLEND
3.1 STROLLER
PARKING
LANE
11'-0"
2'-6"
LANE
11'-0"
VAN EVCS
ACC
EVCS
VAN
157'-0"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 1'-0" 188'-0"
1'-0"
71'-3" 71'-4" 71'-4" 71'-4" 01'-9" 02'-0" 42'-0" 91'-6" 81' -6" 42'-0"
614'-0" 32'-0"
1'-0"
64'-0" 93'-0"
1'-0"
96'-2" 81'-10"
1'-0"
86'-0" 81'-0"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
SOIL
FILL
RESIDENTIAL
VAN
EVCS
EVCS
EVCS
EVCS
EVCS
EVCS
EVCS
STORMWATER PLANTER
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:07:07 AM
OPT1-A2.1
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 01 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 01 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
PARKING STALL SUMMATION
438
SQ FOOTAGE SQ. FT./STALL
18,655 366
19,388 404
19,388 404
19,388 413
19,541 416
22,666 731
119,026
LEVEL
STANDARD
(8'-6" MIN. or
9'-0"x17'-6")
ACCESSIBLE
(9'-0"x18'-0")
VAN
ACCESSIBLE
(9'-0"x18'-0")
EVCS
(9'-0"x17'-6")
EV CAP
(9'-0"x17'-6")
EVCS
ACCESSIBLE
(9'-0"x18'-0")
EVCS VAN
ACCESSIBLE
(12'-0"x18'-0")
TOTAL
LEVEL 06 51 0 0 0 0 0 0 51
LEVEL 05 48 0 0 0 0 0 0 48
LEVEL 04 48 0 0 0 0 0 0 48
LEVEL 03 48 0 0 0 0 0 0 48
LEVEL 02 48 0 0 0 0 0 0 48
LEVEL 01 15 5 2 7 0 1 1 31
TOTAL 258 5 2 7 0 1 1 274
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
18 Packet Pg. 183 of 332
OPT1 -A3.1
1 OPT1 -A3.2
2 OPT1 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10
A A
A.6
B
D
E
F
G
H
J
3 OPT1-A3.3
3 OPT1-A3.3
C
A.4
A.3
OPT1 -A3.1
2 4
OPT1-A3.3
4 OPT1-A3.3
1 OPT1-A3.3
1 OPT1-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
@18.6%
@10.0%
@18.6%
@10.0%
3.1 157'-0"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 1'-0" 188'-0"
1'-0"
71'-3" 71'-4" 71'-4" 71'-4" 01'-9" 02'-0" 42'-0" 91'-6" 81' -6" 42'-0"
614'-0" 32'-0"
1'-0"
64'-0" 93'-0"
1'-0"
96'-2" 81'-10"
1'-0"
86'-0" 81'-0"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
17'-0"
RESIDENTIAL
71'-3" 71'-4" 71'-4" 71'-4"
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:07:09 AM
OPT1-A2.2
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 02 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 02 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
19 Packet Pg. 184 of 332
OPT1 -A3.1
1 OPT1 -A3.2
2 OPT1 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10
A A
A.6
B
D
E
F
G
H
J
3 OPT1-A3.3
3 OPT1-A3.3
C
A.4
A.3
OPT1 -A3.1
2 4
OPT1-A3.3
4 OPT1-A3.3
1 OPT1-A3.3
1 OPT1-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
3.1 157'-0"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 1'-0" 188'-0"
1'-0"
71'-3" 71'-4" 71'-4" 71'-4" 01'-9" 02'-0" 42'-0" 91'-6" 81' -6" 42'-0"
614'-0" 32'-0"
1'-0"
64'-0" 93'-0"
1'-0"
96'-2" 81'-10"
1'-0"
86'-0" 81'-0"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
17'-0"
RESIDENTIAL
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:07:10 AM
OPT1-A2.3
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 03 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 03 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
20 Packet Pg. 185 of 332
OPT1 -A3.1
1 OPT1 -A3.2
2 OPT1 -A3.2
1 1
2 OPT1-A3.3
2 OPT1-A3.3
2 3
3 4 5 6 7 8 9 10
A A
A.6
B
D
E
F
G
H
J
3 OPT1-A3.3
3 OPT1-A3.3
C
A.4
A.3
OPT1 -A3.1
2 4
OPT1-A3.3
4 OPT1-A3.3
1 OPT1-A3.3
1 OPT1-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
3.1 157'-0"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 1'-0" 188'-0"
1'-0"
71'-3" 71'-4" 71'-4" 71'-4" 01'-9" 02'-0" 42'-0" 91'-6" 81' -6" 42'-0"
614'-0" 32'-0"
1'-0"
64'-0" 93'-0"
1'-0"
96'-2" 81'-10"
1'-0"
86'-0" 81'-0"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
17'-0"
RESIDENTIAL
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:07:11 AM
OPT1-A2.4
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 04 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 04 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
21 Packet Pg. 186 of 332
OPT1 -A3.1
1 OPT1 -A3.2
2 OPT1 -A3.2
1 1
2 OPT1-A3.3
2 OPT1-A3.3
2 3
3 4 5 6 7 8 9 10
A A
A.6
B
D
E
F
G
H
J
3 OPT1-A3.3
3 OPT1-A3.3
C
A.4
A.3
OPT1 -A3.1
2 4
OPT1-A3.3
4 OPT1-A3.3
1 OPT1-A3.3
1 OPT1-A3.3
3.1 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
157'-0"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 1'-0" 188'-0"
1'-0"
71'-3" 71'-4" 71'-4" 71'-4" 01'-9" 02'-0" 42'-0" 91'-6" 81' -6" 42'-0"
614'-0" 32'-0"
1'-0"
64'-0" 93'-0"
1'-0"
96'-2" 81'-10"
1'-0"
86'-0" 81'-0"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0" 1'-0"
15'-1"
3"
17'-0"
RESIDENTIAL
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
As indicated
4/3/2025 9:15:32 AM
OPT1-A2.5
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 05 PARKING PLAN
CONCEPT DESIGN
XX/XX/2024
XXXXX
XXXXX
XXXXX
3/32" = 1' -0"
LEVEL 05 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
22 Packet Pg. 187 of 332
OPT1 -A3.1
1 OPT1 -A3.2
2 OPT1 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10
A A
A.6
B
D
E
F
G
H
J
C
A.4
A.3
OPT1 -A3.1
2 4
OPT1-A3.3
4 OPT1-A3.3
1 OPT1-A3.3
1 OPT1-A3.3 SPEED RAMP
DN
BLEND OPEN TO
BELOW
3.1 157'-0"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 1'-0" 188'-0"
1'-0"
71'-3" 71'-4" 71'-4" 71'-4" 01'-9" 02'-0" 42'-0" 91'-6" 81' -6" 42'-0"
614'-0" 32'-0"
1'-0"
64'-0" 93'-0"
1'-0"
96'-2" 81'-10"
1'-0"
86'-0" 81'-0"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
17'-0"
RESIDENTIAL
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
4/3/2025 9:15:33 AM
OPT1-A2.6
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 06 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 06 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
23 Packet Pg. 188 of 332
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
A A.6 B D E F G H J
LEVEL 06
C
PV LEVEL
ELEV. ROOF
A.3
612
7 14
1 1
13 18 5
11 10 5
LEVEL 05
FACING WAVERLY STREET
12 16
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2345678910
LEVEL 06
PV LEVEL
11'-6" 11'-6" 11'-6" 10'-6" 10'-6" 12'-0"
16 13
5 4
11 18 18 5
10 8
LEVEL 05
EL= 51.00'
EL= 62.50'
EL= 74.00'
EL= 85.50'
EL= 96.00'
EL= 106.50'
EL= 118.50'
FACING ALLEYWAY
EXIT ENTRY
FINISH NOTES:
1. PAINT ALL EXPOSED METAL UNLESS FACTORY FINISHED
2. PAINT HOLLOW METAL DOORS AND FRAMES
3. ALL CONCRETE AND CMU COMPONENTS SHALL BE LEFT
UNPAINTED, UNLESS NOTED OTHERWISE
4. ALL CONCRETE POUR JOINTS & ROCK POCKETS OVER 3/4 " WIDE
IN ANY DIRECTION SHALL BE SACK AND PATCHED
5. PAINT EXTERIOR METALS UNLESS NOTED OTHERWISE
CONCRETE RAIL WITH TEXTURED FINISH
KEY#
MATERIAL FINISH SCHEDULE
FINISH
COLOR #1
CONCRETE SLAB (EYEBROW) WITH TEXTURED
FINISH
CONCRETE BEAM WITH TEXTURED FINISH
FUTURE PHOTOVOTALIC PANELS OVER WIDE
FLANGE SUPPORT FRAMING
COLOR #2
PAINTED AND GALV. HSS MEMBER
PAINTED METAL RAILINGS
COLOR #3
CMU WALLS WITH SMOOTH CEMENT PLASTER
FINISH
COLOR #3
METAL SCREEN
COLOR #3
1 DESCRIPTION
2 3
4 5
6 7
8 9
10 CONCRETE COLUMN WITH TEXTURED FINISH
NOT USED
BOARD FORM CONCRETE SHEARWALL
11 12
13 STOREFRONT SYSTEM
PERFORATED METAL PANELS 40% OPEN
COLOR #6
COLOR #4
COLOR #8
14 15
CONCRETE PLANTER
STAINED WOOD BENCH
COLOR #8
16 'LEVOLUX INFINITY' VERTICAL METAL LOUVERS
COLOR #6
'SAND' TEXTURE, 'WHISPER GREY T-127' COLOR
COLOR CHART
COLOR #
COLOR #1
COLOR #2 NATURAL COLOR
COLOR #3 DARK BRONZE
COLOR #4
COLOR #5
DESCRIPTION
TERRACOTTA
BRUNISHED BRONZE
COLOR #7 CLEAR
COLOR #8 DARK (COLOR TBD) ANODIZED
COLOR #9 WESTERN RED CEDAR WITH CLEAR MATTE FINISH
COLOR #5
METAL CANOPY COLOR #3
17 COLOR #1
COLOR #1
COLOR #1
COLOR #2
18 METAL STUD WALLS WITH TEXTURED FINISH COLOR #1
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:07:28 AM
OPT1-A3.1
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
BUILDING ELEVATIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
OPT1-A3.1 3/32" = 1'-0"
2 EAST ELEVATION
OPT1-A3.1 3/32" = 1'-0"
1 NORTH ELEVATION
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
24 Packet Pg. 189 of 332
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
AA.6 BDEFGHJ
LEVEL 06
C
PV LEVEL
A.4
7 9
12 10
518 113 4
1 LEVEL 05
FACING AT&T
NATURAL FINISH
CONC. SHEAR WALL
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2 3 4 5 6 7 8 9 10
LEVEL 06
PV LEVEL
ELEV. ROOF
21'-0" 01'-6" 01'-6" 11'-6" 11'-6" 11'-6"
12 17
14 15
10 9
2 11
4 7
17 5616 18 318 5
79 11
12 LEVEL 05
FACING HAMILTON AVE.
EL= 51.00'
EL= 62.50'
EL= 74.00'
EL= 85.50'
EL= 96.00'
EL= 106.50'
EL= 118.50'
2 4
EXIT ENTRY
10 16 5
FINISH NOTES:
1. PAINT ALL EXPOSED METAL UNLESS FACTORY FINISHED
2. PAINT HOLLOW METAL DOORS AND FRAMES
3. ALL CONCRETE AND CMU COMPONENTS SHALL BE LEFT
UNPAINTED, UNLESS NOTED OTHERWISE
4. ALL CONCRETE POUR JOINTS & ROCK POCKETS OVER 3/4 " WIDE
IN ANY DIRECTION SHALL BE SACK AND PATCHED
5. PAINT EXTERIOR METALS UNLESS NOTED OTHERWISE
CONCRETE RAIL WITH TEXTURED FINISH
KEY#
MATERIAL FINISH SCHEDULE
FINISH
COLOR #1
CONCRETE SLAB (EYEBROW) WITH TEXTURED
FINISH
CONCRETE BEAM WITH TEXTURED FINISH
FUTURE PHOTOVOTALIC PANELS OVER WIDE
FLANGE SUPPORT FRAMING
COLOR #2
PAINTED AND GALV. HSS MEMBER
PAINTED METAL RAILINGS
COLOR #3
CMU WALLS WITH SMOOTH CEMENT PLASTER
FINISH
COLOR #3
METAL SCREEN
COLOR #3
1 DESCRIPTION
2 3
4 5
6 7
8 9
10 CONCRETE COLUMN WITH TEXTURED FINISH
NOT USED
BOARD FORM CONCRETE SHEARWALL
11 12
13 STOREFRONT SYSTEM
PERFORATED METAL PANELS 40% OPEN
COLOR #6
COLOR #4
COLOR #8
14 15
CONCRETE PLANTER
STAINED WOOD BENCH
COLOR #8
16 'LEVOLUX INFINITY' VERTICAL METAL LOUVERS
COLOR #6
'SAND' TEXTURE, 'WHISPER GREY T-127' COLOR
COLOR CHART
COLOR #
COLOR #1
COLOR #2 NATURAL COLOR
COLOR #3 DARK BRONZE
COLOR #4
COLOR #5
DESCRIPTION
TERRACOTTA
BRUNISHED BRONZE
COLOR #7 CLEAR
COLOR #8 DARK (COLOR TBD) ANODIZED
COLOR #9 WESTERN RED CEDAR WITH CLEAR MATTE FINISH
COLOR #5
METAL CANOPY COLOR #3
17 COLOR #1
COLOR #1
COLOR #1
COLOR #2
18 METAL STUD WALLS WITH TEXTURED FINISH COLOR #1
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:07:47 AM
OPT1-A3.2
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
BUILDING ELEVATIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
OPT1-A3.2 3/32" = 1'-0"
2 WEST ELEVATION
OPT1-A3.2 3/32" = 1'-0"
1 SOUTH ELEVATION
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
25 Packet Pg. 190 of 332
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2 3 4 5 6 7 8 9 10
LEVEL 06
PV LEVEL
FUTURE PV
LEVEL 05
BIKE
STATION RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
A A.6 B D E F G H J
LEVEL 06
C
PV LEVEL
A.4
LEVEL 05
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
A B
LEVEL 06
C
PV LEVEL
LEVEL 05
RAMP
RAMP
RAMP
RAMP
RAMP
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2 3 4 5 6 7 8 9 10
LEVEL 06
PV LEVEL
LEVEL 05
AT SPEED RAMP
21'-0" 01'-6" 01'-6" 11'-6" 11'-6" 11'-6"
EL= 118.50'
EL= 106.50'
EL= 96.00'
EL= 85.50'
EL= 74.00'
EL= 62.50'
EL= 51.00'
MPOE
MIN.
7'-0"
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
OPT1-A3.3 1/16" = 1'-0"
2 LONGITUDINAL SECTION
OPT1-A3.3 1/16" = 1'-0"
3 TRANSVERSE SECTION
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
1/16" = 1' -0"
2/3/2025 11:07:51 AM
OPT1-A3.3
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
BUILDING SECTIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
OPT1-A3.3 1/16" = 1'-0"
4 TRANSVERSE SECTION
OPT1-A3.3 1/16" = 1'-0"
1 LONGITUDINAL SECTION
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
26 Packet Pg. 191 of 332
1 2 3
3 4 5 6 7 8 9 10
A A
A.6
B
D
E
F
G
H
J
C
A.4
A.3
4'-9"
C.J.
HSS POSTS, BEAMS,
AND BRACES FOR
SCREEN SUPPORT, TYP.
ABOVE SECOND LEVEL
SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
157'-0"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 1'-0" 188'-0"
1'-0"
71'-3" 71'-4" 71'-4" 71'-4" 01'-9" 02'-0" 42'-0" 91'-6" 81' -6" 42'-0"
614'-0" 32'-0"
1'-0"
64'-0" 93'-0"
1'-0"
96'-2" 81'-10"
1'-0"
86'-0" 81'-0"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
3.1 17'-0"
E.J.
X
Y
ELEVATED SLAB NOTES
1. VERIFY ALL DIMENSIONS WITH ARCHITECTURAL DRAWING S.
2. FOR BALANCE OF INFORMATION, SEE SHEET (S2.1)
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:07:53 AM
OPT1-S2.2
DOWNTOWN PARKING GARAGE
OPTION 1 WAVERLY RESIDENTIAL
16 -138A
PALO ALTO, CA
TYPICAL LEVEL FRAMING PLAN
CONCEPT DESIGN
BEDDOW
XX/XX/2024
WONG
BEAUDOIN
3/32" = 1' -0"
TYPICAL LEVEL FRAMING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment B - Option 1 - Waverley
Residential
Item 11: Staff Report
Pg.
27 Packet Pg. 192 of 332
1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
D
E
F
G
H
J
C
TRASH
ENCLOSURE
A.4
A.3
STALL
17'-6"
DRIVE AISLE
24'-0"
STALL
17'-6"
BIKE
STATION
MPOE
LV / IDF
ELEC.
FIRE
PUMP &
BFP
1'-0" STALL
17'-6"
DRIVE AISLE
25'-0"
STALL
17'-6"
1'-0"
SPEED RAMP
UP
BLEND
9.7 3.1
STROLLER
PARKING
LANE
11'-0"
2'-6"
LANE
11'-0"
VAN
EVCS
ACC
EVCS
VAN
DRIVE AISLE
24'-0"
STALL
18'-0"
4'-0"
LANE
11'-3"
2'-6"
LANE
11'-3"
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 187'-0"
1'-0" 16'-0" 16'-0" 16'-0" 16'-0" 16'-0" 20'-0" 24'-0" 19'-6" 18'-6" 23'-0" 164'-0" 22'-0" 1'-0"
64'-0" 138'-6"
1'-0"
69'-2" 17'-10" 1'-0"
67'-6" 17'-6" 1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
SOIL
FILL
EVCS
EVCS
EVCS
EVCS
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
DATE NO. BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
1/22/2025 10:02:21 AM
OPT2-A2.1
DOWNTOWN PARKING GARAGE
OPTION 2 MAXIMUM PARKING
16 -138A
PALO ALTO, CA
LEVEL 01 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 01 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment C - Option 2 - No
Residential
Item 11: Staff Report
Pg.
28 Packet Pg. 193 of 332
OPT2 -A3.1
1 OPT2 -A3.2
2 OPT2 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
D
E
F
G
H
J
3 OPT2-A3.3
3 OPT2-A3.3
C
A.4
A.3
OPT2 -A3.1
2 4
OPT2-A3.3
4 OPT2-A3.3
1 OPT2-A3.3
1 OPT2-A3.3
EVCS
EVCS
EVCS
EVCS
EVCS
EVCS
EVCS
EVCS
EV
CAP
EV
CAP
EV
CAP
EV
CAP
SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
@17.8%
@8.8%
@17.8%
@8.8%
DRIVE AISLE
24'-0"
STALL
18'-0"
4'-0"
1'-0"
EVCS
EV
CAP
EV
CAP
EV
CAP
EV
CAP
9.7 3.1
EVCS
VAN
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 187'-0"
1'-0"
61'-0" 61'-0" 61'-0" 61'-0" 61'-0" 02'-0" 42'-0" 91'-6" 81' -6" 32'-0"
614'-0" 22'-0"
1'-0"
64'-0" 138'-6"
1'-0"
96'-2" 71'-10"
1'-0"
76'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
1/22/2025 10:02:21 AM
OPT2-A2.2
DOWNTOWN PARKING GARAGE
OPTION 2 MAXIMUM PARKING
16 -138A
PALO ALTO, CA
LEVEL 02 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 02 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment C - Option 2 - No
Residential
Item 11: Staff Report
Pg.
29 Packet Pg. 194 of 332
OPT2 -A3.1
1 OPT2 -A3.2
2 OPT2 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
D
E
F
G
H
J
3 OPT2-A3.3
3 OPT2-A3.3
C
A.4
A.3
OPT2 -A3.1
2 4
OPT2-A3.3
4 OPT2-A3.3
1 OPT2-A3.3
1 OPT2-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
9.7 3.1
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 187'-0"
1'-0"
61'-0" 61'-0" 61'-0" 61'-0" 61'-0" 02'-0" 42'-0" 91'-6" 81' -6" 32'-0"
614'-0" 22'-0"
1'-0"
64'-0" 138'-6"
1'-0"
96'-2" 71'-10"
1'-0"
76'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
1/22/2025 10:02:22 AM
OPT2-A2.3
DOWNTOWN PARKING GARAGE
OPTION 2 MAXIMUM PARKING
16 -138A
PALO ALTO, CA
LEVEL 03 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 03 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment C - Option 2 - No
Residential
Item 11: Staff Report
Pg.
30 Packet Pg. 195 of 332
OPT2 -A3.1
1 OPT2 -A3.2
2 OPT2 -A3.2
1 1
2 OPT2-A3.3
2 OPT2-A3.3
2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
D
E
F
G
H
J
3 OPT2-A3.3
3 OPT2-A3.3
C
A.4
A.3
OPT2 -A3.1
2 4
OPT2-A3.3
4 OPT2-A3.3
1 OPT2-A3.3
1 OPT2-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
9.7 3.1
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
EV
CAP
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 187'-0"
1'-0"
61'-0" 61'-0" 61'-0" 61'-0" 61'-0" 02'-0" 42'-0" 91'-6" 81' -6" 32'-0"
614'-0" 22'-0"
1'-0"
64'-0" 138'-6"
1'-0"
96'-2" 71'-10"
1'-0"
76'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
1/22/2025 10:02:23 AM
OPT2-A2.4
DOWNTOWN PARKING GARAGE
OPTION 2 MAXIMUM PARKING
16 -138A
PALO ALTO, CA
LEVEL 04 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 04 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment C - Option 2 - No
Residential
Item 11: Staff Report
Pg.
31 Packet Pg. 196 of 332
OPT2 -A3.1
1 OPT2 -A3.2
2 OPT2 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
D
E
F
G
H
J
C
A.4
A.3
OPT2 -A3.1
2 4
OPT2-A3.3
4 OPT2-A3.3
1 OPT2-A3.3
1 OPT2-A3.3 SPEED RAMP
DN
BLEND OPEN TO
BELOW
9.7 3.1
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 187'-0"
1'-0"
61'-0" 61'-0" 61'-0" 61'-0" 61'-0" 02'-0" 42'-0" 91'-6" 81' -6" 32'-0"
614'-0" 22'-0"
1'-0"
64'-0" 138'-6"
1'-0"
96'-2" 71'-10"
1'-0"
76'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
1/22/2025 10:02:24 AM
OPT2-A2.6
DOWNTOWN PARKING GARAGE
OPTION 2 MAXIMUM PARKING
16 -138A
PALO ALTO, CA
LEVEL 06 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 06 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment C - Option 2 - No
Residential
Item 11: Staff Report
Pg.
32 Packet Pg. 197 of 332
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
A A.6 B D E F G H J
LEVEL 06
C
PV LEVEL
ELEV. ROOF
A.3
612
7 14
1 1
13 18 5
11 10 5
FACING WAVERLY STREET
12 16
LEVEL 05
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2345678910 11 12 13
LEVEL 06
PV LEVEL
11'-6" 11'-6" 11'-6" 10'-6" 10'-6" 12'-0"
16 13
5 4
11 18 18 5
10 8
EL= 51.00'
EL= 62.50'
EL= 74.00'
EL= 85.50'
EL= 106.50'
EL= 118.50'
FACING ALLEYWAY
EXIT ENTRY
4'-5"
LEVEL 05
EL= 96.00'
FINISH NOTES:
1. PAINT ALL EXPOSED METAL UNLESS FACTORY FINISHED
2. PAINT HOLLOW METAL DOORS AND FRAMES
3. ALL CONCRETE AND CMU COMPONENTS SHALL BE LEFT
UNPAINTED, UNLESS NOTED OTHERWISE
4. ALL CONCRETE POUR JOINTS & ROCK POCKETS OVER 3/4 " WIDE
IN ANY DIRECTION SHALL BE SACK AND PATCHED
5. PAINT EXTERIOR METALS UNLESS NOTED OTHERWISE
CONCRETE RAIL WITH TEXTURED FINISH
KEY#
MATERIAL FINISH SCHEDULE
FINISH
COLOR #1
CONCRETE SLAB (EYEBROW) WITH TEXTURED
FINISH
CONCRETE BEAM WITH TEXTURED FINISH
FUTURE PHOTOVOTALIC PANELS OVER WIDE
FLANGE SUPPORT FRAMING
COLOR #2
PAINTED AND GALV. HSS MEMBER
PAINTED METAL RAILINGS
COLOR #3
CMU WALLS WITH SMOOTH CEMENT PLASTER
FINISH
COLOR #3
METAL SCREEN
COLOR #3
1 DESCRIPTION
2 3
4 5
6 7
8 9
10 CONCRETE COLUMN WITH TEXTURED FINISH
NOT USED
BOARD FORM CONCRETE SHEARWALL
11 12
13 STOREFRONT SYSTEM
PERFORATED METAL PANELS 40% OPEN
COLOR #6
COLOR #4
COLOR #8
14 15
CONCRETE PLANTER
STAINED WOOD BENCH
COLOR #8
16 'LEVOLUX INFINITY' VERTICAL METAL LOUVERS
COLOR #6
'SAND' TEXTURE, 'WHISPER GREY T-127' COLOR
COLOR CHART
COLOR #
COLOR #1
COLOR #2 NATURAL COLOR
COLOR #3 DARK BRONZE
COLOR #4
COLOR #5
DESCRIPTION
TERRACOTTA
BRUNISHED BRONZE
COLOR #7 CLEAR
COLOR #8 DARK (COLOR TBD) ANODIZED
COLOR #9 WESTERN RED CEDAR WITH CLEAR MATTE FINISH
COLOR #5
METAL CANOPY COLOR #3
17 COLOR #1
COLOR #1
COLOR #1
COLOR #2
18 METAL STUD WALLS WITH TEXTURED FINISH COLOR #1
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
1/22/2025 10:02:34 AM
OPT2-A3.1
DOWNTOWN PARKING GARAGE
OPTION 2 MAXIMUM PARKING
16 -138A
PALO ALTO, CA
BUILDING ELEVATIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1'-0" OPT2-A3.1
2 EAST ELEVATION
OPT2-A3.1 3/32" = 1'-0"
1 NORTH ELEVATION
Item 11
Attachment C - Option 2 - No
Residential
Item 11: Staff Report
Pg.
33 Packet Pg. 198 of 332
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
AA.6 BDEFGHJ
LEVEL 06
C
PV LEVEL
A.4
7 9
12 10
518 113 4
1 FACING AT&T
NATURAL FINISH
CONC. SHEAR WALL
LEVEL 05
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2 3 4 5 6 7 8 9 10 11 12 13
LEVEL 06
PV LEVEL
ELEV. ROOF
21'-0" 01'-6" 01'-6" 11'-6" 11'-6" 11'-6"
12 17
14 15
10 9
2 11
4 7
17 5616 18 318 5
79 11
12 FACING HAMILTON AVE.
EL= 51.00'
EL= 62.50'
EL= 74.00'
EL= 85.50'
EL= 106.50'
EL= 118.50'
2 4
EXIT ENTRY
10 16 5
LEVEL 05
EL= 96.00'
FINISH NOTES:
1. PAINT ALL EXPOSED METAL UNLESS FACTORY FINISHED
2. PAINT HOLLOW METAL DOORS AND FRAMES
3. ALL CONCRETE AND CMU COMPONENTS SHALL BE LEFT
UNPAINTED, UNLESS NOTED OTHERWISE
4. ALL CONCRETE POUR JOINTS & ROCK POCKETS OVER 3/4" W IDE
IN ANY DIRECTION SHALL BE SACK AND PATCHED
5. PAINT EXTERIOR METALS UNLESS NOTED OTHERWISE
CONCRETE RAIL WITH TEXTURED FINISH
KEY#
MATERIAL FINISH SCHEDULE
FINISH
COLOR #1
CONCRETE SLAB (EYEBROW) WITH TEXTURED
FINISH
CONCRETE BEAM WITH TEXTURED FINISH
FUTURE PHOTOVOTALIC PANELS OVER WIDE
FLANGE SUPPORT FRAMING
COLOR #2
PAINTED AND GALV. HSS MEMBER
PAINTED METAL RAILINGS
COLOR #3
CMU WALLS WITH SMOOTH CEMENT PLASTER
FINISH
COLOR #3
METAL SCREEN
COLOR #3
1 DESCRIPTION
2 3
4 5
6 7
8 9
10 CONCRETE COLUMN WITH TEXTURED FINISH
NOT USED
BOARD FORM CONCRETE SHEARWALL
11 12
13 STOREFRONT SYSTEM
PERFORATED METAL PANELS 40% OPEN
COLOR #6
COLOR #4
COLOR #8
14 15
CONCRETE PLANTER
STAINED WOOD BENCH
COLOR #8
16 'LEVOLUX INFINITY' VERTICAL METAL LOUVERS
COLOR #6
'SAND' TEXTURE, 'WHISPER GREY T-127' COLOR
COLOR CHART
COLOR #
COLOR #1
COLOR #2 NATURAL COLOR
COLOR #3 DARK BRONZE
COLOR #4
COLOR #5
DESCRIPTION
TERRACOTTA
BRUNISHED BRONZE
COLOR #7 CLEAR
COLOR #8 DARK (COLOR TBD) ANODIZED
COLOR #9 WESTERN RED CEDAR WITH CLEAR MATTE FINISH
COLOR #5
METAL CANOPY COLOR #3
17 COLOR #1
COLOR #1
COLOR #1
COLOR #2
18 METAL STUD WALLS WITH TEXTURED FINISH COLOR #1
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
1/22/2025 10:02:46 AM
OPT2-A3.2
DOWNTOWN PARKING GARAGE
OPTION 2 MAXIMUM PARKING
16 -138A
PALO ALTO, CA
BUILDING ELEVATIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
OPT2-A3.2 3/32" = 1'-0"
2 WEST ELEVATION
OPT2-A3.2 3/32" = 1'-0"
1 SOUTH ELEVATION
Item 11
Attachment C - Option 2 - No
Residential
Item 11: Staff Report
Pg.
34 Packet Pg. 199 of 332
1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
C
TRASH
ENCLOSURE
A.4
A.3
STALL
18'-0"
DRIVE AISLE
24'-0"
STALL
17'-6"
BIKE
STATION
&
STOLLER
MPOE LV / IDF
FIRE
PUMP &
BFP SPEED RAMP
UP
BLEND
9.7 3.1
LANE
11'-0"
2'-6"
LANE
11'-0"
VAN EVCS
ACC
EVCS
VAN
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 88'-0"
1'-0" 24'-0" 38'-0" 24'-0"
64'-0" 23'-0" 1'-0"
64'-0" 138'-6"
1'-0"
70'-2" 17'-10" 1'-0"
46'-0" 22'-6" 17'-6" 1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
SOIL
FILL
RESIDENTIAL
ELEC.
DRIVE AISLE
25'-0"
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
DATE NO. BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:03 AM
OPT3-A2.1
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 01 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 01 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
PARKING STALL SUMMATION
475
SQ FOOTAGE SQ. FT./STALL
15,959 409
16,565 460
16,565 448
16,565 448
16,745 478
15,964 694
98,365
LEVEL
STANDARD
(8'-6" MIN. or
9'-0"x17'-6")
ACCESSIBLE
(9'-0"x18'-0")
VAN
ACCESSIBLE
(9'-0"x18'-0")
EVCS
(9'-0"x17'-6")
EV CAP
(9'-0"x17'-6")
EVCS
ACCESSIBLE
(9'-0"x18'-0")
EVCS VAN
ACCESSIBLE
(12'-0"x18'-0")
TOTAL
LEVEL 06 39 0 0 0 0 0 0 39
LEVEL 05 36 0 0 0 0 0 0 36
LEVEL 04 37 0 0 0 0 0 0 37
LEVEL 03 37 0 0 0 0 0 0 37
LEVEL 02 37 0 0 0 0 0 0 37
LEVEL 01 14 5 2 0 0 1 1 23
TOTAL 200 5 2 0 0 1 1 209
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
35 Packet Pg. 200 of 332
OPT3 -A3.1
1 OPT3 -A3.2
2 OPT3 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
3 OPT3-A3.3
3 OPT3-A3.3
C
A.4
A.3
OPT3 -A3.1
2 4
OPT3-A3.3
4 OPT3-A3.3
1 OPT3-A3.3
1 OPT3-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
@17.8%
@8.8%
@17.8%
@8.8%
9.7 3.1
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 88'-0"
1'-0"
42'-0" 83'-0" 42'-0"
46'-0" 32'-0"
1'-0"
64'-0" 138'-6"
1'-0"
07'-2" 71'-10"
1'-0"
64'-0" 22'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
RESIDENTIAL
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:04 AM
OPT3-A2.2
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 02 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 02 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
36 Packet Pg. 201 of 332
OPT3 -A3.1
1 OPT3 -A3.2
2 OPT3 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
3 OPT3-A3.3
3 OPT3-A3.3
C
A.4
A.3
OPT3 -A3.1
2 4
OPT3-A3.3
4 OPT3-A3.3
1 OPT3-A3.3
1 OPT3-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
9.7 3.1
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 88'-0"
'1-0" 42'-0" 83'-0" 42'-0"
46'-0" 32'-0"
1'-0"
64'-0" 138'-6"
1'-0"
07'-2" 71'-10"
1'-0"
64'-0" 22'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
RESIDENTIAL
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:05 AM
OPT3-A2.3
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 03 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 03 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
37 Packet Pg. 202 of 332
OPT3 -A3.1
1 OPT3 -A3.2
2 OPT3 -A3.2
1 1
2 OPT3-A3.3
2 OPT3-A3.3
2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
3 OPT3-A3.3
3 OPT3-A3.3
C
A.4
A.3
OPT3 -A3.1
2 4
OPT3-A3.3
4 OPT3-A3.3
1 OPT3-A3.3
1 OPT3-A3.3 SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
9.7 3.1
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 88'-0"
'1-0" 42'-0" 83'-0" 42'-0"
46'-0" 32'-0"
1'-0"
64'-0" 138'-6"
1'-0"
07'-2" 71'-10"
1'-0"
64'-0" 22'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
RESIDENTIAL
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:07 AM
OPT3-A2.4
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 04 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 04 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
38 Packet Pg. 203 of 332
OPT3 -A3.1
1 OPT3 -A3.2
2 OPT3 -A3.2
1 1
2 OPT3-A3.3
2 OPT3-A3.3
2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
3 OPT3-A3.3
3 OPT3-A3.3
C
A.4
A.3
OPT3 -A3.1
2 4
OPT3-A3.3
4 OPT3-A3.3
1 OPT3-A3.3
1 OPT3-A3.3
9.7 3.1
SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 88'-0"
'1-0" 42'-0" 83'-0" 42'-0"
46'-0" 32'-0"
1'-0"
64'-0" 138'-6"
1'-0"
07'-2" 71'-10"
1'-0"
64'-0" 22'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0" 1'-0"
15'-1"
3"
12'-0" 5'-0"
RESIDENTIAL
ECR
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
As indicated
2/3/2025 11:10:08 AM
OPT3-A2.5
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 05 PARKING PLAN
CONCEPT DESIGN
XX/XX/2024
XXXXX
XXXXX
XXXXX
3/32" = 1' -0"
LEVEL 05 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
39 Packet Pg. 204 of 332
OPT3 -A3.1
1 OPT3 -A3.2
2 OPT3 -A3.2
1 1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
C
A.4
A.3
OPT3 -A3.1
2 4
OPT3-A3.3
4 OPT3-A3.3
1 OPT3-A3.3
1 OPT3-A3.3 SPEED RAMP
DN
BLEND OPEN TO
BELOW
9.7 3.1
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 88'-0"
'1-0" 42'-0" 83'-0" 42'-0"
46'-0" 32'-0"
1'-0"
64'-0" 138'-6"
1'-0"
07'-2" 71'-10"
1'-0"
64'-0" 22'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
12'-0" 5'-0"
RESIDENTIAL
NOTES
1. FOR BALANCE OF NOTES AND LEGEND, SEE SHEET
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:09 AM
OPT3-A2.6
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
LEVEL 06 PARKING PLAN
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
3/32" = 1' -0"
LEVEL 06 PARKING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
40 Packet Pg. 205 of 332
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
A A.6 B
LEVEL 06
C
PV LEVEL
ELEV. ROOF
A.3
12 7
14 18 5
11 10 5
LEVEL 05
FACING WAVERLY STREET
12 16
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2345678910 11 12 13
LEVEL 06
PV LEVEL
11'-6" 11'-6" 11'-6" 10'-6" 10'-6" 12'-0"
5 4
11 18 18 5
10 8
LEVEL 05
EL= 51.00'
EL= 62.50'
EL= 74.00'
EL= 85.50'
EL= 96.00'
EL= 106.50'
EL= 118.50'
FACING ALLEYWAY
4'-5"
FINISH NOTES:
1. PAINT ALL EXPOSED METAL UNLESS FACTORY FINISHED
2. PAINT HOLLOW METAL DOORS AND FRAMES
3. ALL CONCRETE AND CMU COMPONENTS SHALL BE LEFT
UNPAINTED, UNLESS NOTED OTHERWISE
4. ALL CONCRETE POUR JOINTS & ROCK POCKETS OVER 3/4 " WIDE
IN ANY DIRECTION SHALL BE SACK AND PATCHED
5. PAINT EXTERIOR METALS UNLESS NOTED OTHERWISE
CONCRETE RAIL WITH TEXTURED FINISH
KEY#
MATERIAL FINISH SCHEDULE
FINISH
COLOR #1
CONCRETE SLAB (EYEBROW) WITH TEXTURED
FINISH
CONCRETE BEAM WITH TEXTURED FINISH
FUTURE PHOTOVOTALIC PANELS OVER WIDE
FLANGE SUPPORT FRAMING
COLOR #2
PAINTED AND GALV. HSS MEMBER
PAINTED METAL RAILINGS
COLOR #3
CMU WALLS WITH SMOOTH CEMENT PLASTER
FINISH
COLOR #3
METAL SCREEN
COLOR #3
1 DESCRIPTION
2 3
4 5
6 7
8 9
10 CONCRETE COLUMN WITH TEXTURED FINISH
NOT USED
BOARD FORM CONCRETE SHEARWALL
11 12
13 STOREFRONT SYSTEM
PERFORATED METAL PANELS 40% OPEN
COLOR #6
COLOR #4
COLOR #8
14 15
CONCRETE PLANTER
STAINED WOOD BENCH
COLOR #8
16 'LEVOLUX INFINITY' VERTICAL METAL LOUVERS
COLOR #6
'SAND' TEXTURE, 'WHISPER GREY T-127' COLOR
COLOR CHART
COLOR #
COLOR #1
COLOR #2 NATURAL COLOR
COLOR #3 DARK BRONZE
COLOR #4
COLOR #5
DESCRIPTION
TERRACOTTA
BRUNISHED BRONZE
COLOR #7 CLEAR
COLOR #8 DARK (COLOR TBD) ANODIZED
COLOR #9 WESTERN RED CEDAR WITH CLEAR MATTE FINISH
COLOR #5
METAL CANOPY COLOR #3
17 COLOR #1
COLOR #1
COLOR #1
COLOR #2
18 METAL STUD WALLS WITH TEXTURED FINISH COLOR #1
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:21 AM
OPT3-A3.1
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
BUILDING ELEVATIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
OPT3-A3.1 3/32" = 1'-0"
2 EAST ELEVATION
OPT3-A3.1 3/32" = 1'-0"
1 NORTH ELEVATION
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
41 Packet Pg. 206 of 332
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
AB
LEVEL 06
C
PV LEVEL
A.4
7 9
12 10
518 113 4
1 LEVEL 05
FACING AT&T
NATURAL FINISH
CONC. SHEAR WALL
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2 3 4 5 6 7 8 9 10 11 12 13
LEVEL 06
PV LEVEL
ELEV. ROOF
21'-0" 01'-6" 01'-6" 11'-6" 11'-6" 11'-6"
12 17
14 15
10 9
2 11
4 7
17 5616 18 318 5
79 11
12 LEVEL 05
FACING HAMILTON AVE.
EL= 51.00'
EL= 62.50'
EL= 74.00'
EL= 85.50'
EL= 96.00'
EL= 106.50'
EL= 118.50'
2 4
EXIT ENTRY
10 16 5
FINISH NOTES:
1. PAINT ALL EXPOSED METAL UNLESS FACTORY FINISHED
2. PAINT HOLLOW METAL DOORS AND FRAMES
3. ALL CONCRETE AND CMU COMPONENTS SHALL BE LEFT
UNPAINTED, UNLESS NOTED OTHERWISE
4. ALL CONCRETE POUR JOINTS & ROCK POCKETS OVER 3/4" WIDE
IN ANY DIRECTION SHALL BE SACK AND PATCHED
5. PAINT EXTERIOR METALS UNLESS NOTED OTHERWISE
CONCRETE RAIL WITH TEXTURED FINISH
KEY#
MATERIAL FINISH SCHEDULE
FINISH
COLOR #1
CONCRETE SLAB (EYEBROW) WITH TEXTURED
FINISH
CONCRETE BEAM WITH TEXTURED FINISH
FUTURE PHOTOVOTALIC PANELS OVER WIDE
FLANGE SUPPORT FRAMING
COLOR #2
PAINTED AND GALV. HSS MEMBER
PAINTED METAL RAILINGS
COLOR #3
CMU WALLS WITH SMOOTH CEMENT PLASTER
FINISH
COLOR #3
METAL SCREEN
COLOR #3
1 DESCRIPTION
2 3
4 5
6 7
8 9
10 CONCRETE COLUMN WITH TEXTURED FINISH
NOT USED
BOARD FORM CONCRETE SHEARWALL
11 12
13 STOREFRONT SYSTEM
PERFORATED METAL PANELS 40% OPEN
COLOR #6
COLOR #4
COLOR #8
14 15
CONCRETE PLANTER
STAINED WOOD BENCH
COLOR #8
16 'LEVOLUX INFINITY' VERTICAL METAL LOUVERS
COLOR #6
'SAND' TEXTURE, 'WHISPER GREY T-127' COLOR
COLOR CHART
COLOR #
COLOR #1
COLOR #2 NATURAL COLOR
COLOR #3 DARK BRONZE
COLOR #4
COLOR #5
DESCRIPTION
TERRACOTTA
BRUNISHED BRONZE
COLOR #7 CLEAR
COLOR #8 DARK (COLOR TBD) ANODIZED
COLOR #9 WESTERN RED CEDAR WITH CLEAR MATTE FINISH
COLOR #5
METAL CANOPY COLOR #3
17 COLOR #1
COLOR #1
COLOR #1
COLOR #2
18 METAL STUD WALLS WITH TEXTURED FINISH COLOR #1
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:33 AM
OPT3-A3.2
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
BUILDING ELEVATIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
OPT3-A3.2 3/32" = 1'-0"
2 WEST ELEVATION
OPT3-A3.2 3/32" = 1'-0"
1 SOUTH ELEVATION
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
42 Packet Pg. 207 of 332
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2 3 4 5 6 7 8 9 10 11 12 13
LEVEL 06
PV LEVEL
FUTURE PV
9.7 LEVEL 05
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
A B
LEVEL 06
C
PV LEVEL
A.4
LEVEL 05
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
RESIDENTIAL
LEVEL 01
LEVEL 02
LEVEL 03
LEVEL 04
A B
LEVEL 06
C
PV LEVEL
LEVEL 05
RAMP
RAMP
RAMP
RAMP
RAMP
LEVEL 01
1 LEVEL 02
LEVEL 03
LEVEL 04
2 3 4 5 6 7 8 9 10 11 12 13
LEVEL 06
PV LEVEL
LEVEL 05
AT SPEED RAMP
21'-0" 01'-6" 01'-6" 11'-6" 11'-6" 11'-6"
4'-5"
EL= 118.50'
EL= 106.50'
EL= 96.00'
EL= 85.50'
EL= 74.00'
EL= 62.50'
EL= 51.00'
MPOE
MIN.
7'-0"
OPT3-A3.3 1/16" = 1'-0"
2 LONGITUDINAL SECTION
OPT3-A3.3 1/16" = 1'-0"
3 TRANSVERSE SECTION
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
1/16" = 1' -0"
2/3/2025 11:10:37 AM
OPT3-A3.3
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
BUILDING SECTIONS
CONCEPT DESIGN
KNOWLES
XX/XX/2024
KNOWLES
BEDDOW
OPT3-A3.3 1/16" = 1'-0"
4 TRANSVERSE SECTION
OPT3-A3.3 1/16" = 1'-0"
1 LONGITUDINAL SECTION
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
43 Packet Pg. 208 of 332
1 2 3
3 4 5 6 7 8 9 10 11 12 13
A A
A.6
B
C
A.4
A.3
4'-9"
C.J.
HSS POSTS, BEAMS,
AND BRACES FOR
SCREEN SUPPORT, TYP.
ABOVE SECOND LEVEL
SPEED RAMP
UP
BLEND SPEED RAMP
DN
BLEND
202'-6"
1'-0" 16'-4" 15'-1" 15'-1" 15'-6" 19'-0" 19'-0" 19'-0" 19'-0" 17' -0" 16'-6" 14'-6" 14'-6" 1'-0" 88'-0"
'1-0" 42'-0" 83'-0" 42'-0"
46'-0" 32'-0"
1'-0"
64'-0" 138'-6"
1'-0"
07'-2" 71'-10"
1'-0"
64'-0" 22'-6" 71'-6"
1'-0"
16'-4" 140'-8" 45'-2"
1'-0"
1'-0"
1'-0"
15'-1"
3"
9.7 3.1
12'-0" 5'-0"
E.J.
ELEVATED SLAB NOTES
1. VERIFY ALL DIMENSIONS WITH ARCHITECTURAL DRAWING S.
2. FOR BALANCE OF INFORMATION, SEE SHEET (S2.1)
REVISIONS
NO. DATE BY
JOB NO.
DATE
DESIGN
DRAWN
CHK. BY
SCALE
SHEET:
:
:
:
:
:
:
©WATRY DESIGN, INC. 2025
watrydesign.com
San Jose, California
Long Beach, California
NOT FOR
CONSTRUCTION
As indicated
2/3/2025 11:10:39 AM
OPT3-S2.2
DOWNTOWN PARKING GARAGE
OPTION 3 DOGLEG RESIDENTIAL
16 -138A
PALO ALTO, CA
TYPICAL LEVEL FRAMING PLAN
CONCEPT DESIGN
BEDDOW
XX/XX/2024
WONG
BEAUDOIN
3/32" = 1' -0"
TYPICAL LEVEL FRAMING PLAN N
SCALE: 3/32" = 1' -0"
0' 21' -4" 42' -8" 10' -8"
Item 11
Attachment D - Option 3 - Dogleg
Residential
Item 11: Staff Report
Pg.
44 Packet Pg. 209 of 332
San Jose, CA | Long Beach, CA
watrydesign.com
25th March, 2025
DOWNTOWN PARKING STRUCTURE OPTION APPRAISAL
Disadvantage Advantage
Option 1a Waverley Residential (separate circulation)
Stall Count 274 (Net gain 163 stalls (minus existing and residential stalls)) Unit Count 15
• Lower residential unit count
and area than dogleg options
• Cost increase to residential
with required elevator and
second stair.
• Architectural challenge with
additional street facing shear
wall.
• Increased stall count over
dogleg options
• Good location for residential
units on street
• Could create landscaped city
space prior to residential
development phase. (may be
difficult to remove once used)
• Separation of parking and
residential uses allow clearer
definition of developments,
increased security.
• Separation of construction
contracts and ownership
• Residential floor height
flexibility since no connection
to garage floor requirements.
• More residential floor area than
other Waverley options.
• Preferred option by low income
housing developer.
Item 11
Attachment E - Option
Appraisal
Item 11: Staff Report
Pg.
45 Packet Pg. 210 of 332
Palo Alto Downtown Garage Page 2 of 6
Option Appraisal March 25 th , 2025
WDI 16138A
San Jose, CA | Long Beach, CA
watrydesign.com
Option 1b Waverley Residential (shared circulation)
Stall Count 274 (Net gain 1 68 stalls (minus existing and residential stalls)) Unit Count 15
• Less residential area than
option 1a
• Lower residential unit count
than dogleg option.
• More limited residential unit
types (no 3 bed option)
• Shared circulation may not
provide design quality and
safety at residential
connection.
• Requires residential floor
height to match garage.
• Code required separation of
building types at circulation
areas sacrifices residential
floor area and increase cost
prior to residential
development.
• Complication to construction
phasing and maintaining
garage use during process
• Increased stall count over
dogleg options
• Good location for residential
units on street
• Could create landscaped city
space prior to residential
development phase. (reduced
from option 1A)
Item 11
Attachment E - Option
Appraisal
Item 11: Staff Report
Pg.
46 Packet Pg. 211 of 332
Palo Alto Downtown Garage Page 3 of 6
Option Appraisal March 25 th , 2025
WDI 16138A
San Jose, CA | Long Beach, CA
watrydesign.com
Option 1c Waverley Residential (with podium shared circulation) Stall Count 278 (Net gain 1 67 stalls (minus existing and residential stalls)) Unit Count 15
• Less residential area than
option 1a
• Lower residential unit count
than dogleg option.
• More limited residential unit
types (no 3 bed option)
• Shared circulation may not
provide design quality and
safety at residential
connection.
• Requires residential floor
height to match garage.
• Code required separation of
building types at circulation
areas sacrifices residential
floor area and increase cost
prior to residential
development.
• Complication to construction
phasing and maintaining
garage use during process
• Forms difficult architecture at
Waverley podium until
residential development
proceeds.
• More complicated building
construction requiring
additional waterproofing at
podium.
• No landscaped green space
prior to residential unit
development
• Less clarity of ownership and
construction scope.
• Increased stall count over
dogleg options
• Good location for residential
units on street
• Slight increase in parking count
over other Waverely options
• Ground floor amenity space
built with garage.
Option 2 Non-Residential
Stall Count 329
Unit Count 0
• No residential program • Maximum parking count
available on site.
Item 11
Attachment E - Option
Appraisal
Item 11: Staff Report
Pg.
47 Packet Pg. 212 of 332
Palo Alto Downtown Garage Page 4 of 6
Option Appraisal March 25 th , 2025
WDI 16138A
San Jose, CA | Long Beach, CA
watrydesign.com
Option 3a Dogleg Residential (separate circulation)
Stall Count 209 (Net gain 73 stalls (minus existing and residential stalls)) Unit Count 25
• Location of residential units
at alley way and rear of adj.
buildings is not optimal living
conditions.
• Cost increase to residential
with required elevator and
second stair.
• Very reduced parking count.
• Complex construction process
behind other buildings.
• Compromised views and
access to light and air.
• Not preferred option of low
income house developer.
• Main entry off alley.
• Garage utility rooms
compromised.
• Interim commercial trash
area needs to be provided
• Larger residential area allows
more units and unit types than
Waverley options
• Separation of parking and
residential uses allows clearer
definition of developments and
better security
• Residential floor height
flexibility since no connection
to garage floor requirements
• Prior to residential build site
could be used for on grade
parking (approx. 25 stalls)
Item 11
Attachment E - Option
Appraisal
Item 11: Staff Report
Pg.
48 Packet Pg. 213 of 332
Palo Alto Downtown Garage Page 5 of 6
Option Appraisal March 25 th , 2025
WDI 16138A
San Jose, CA | Long Beach, CA
watrydesign.com
Option 3b Dogleg Residential (shared circulation)
Stall Count 209 (Net gain 83 stalls (minus existing and residential stalls)) Unit Count 25
• Location of residential units
at alley way and rear of adj.
buildings is not optimal living
conditions.
• Very reduced parking count.
• Complex construction process
behind other buildings.
• Compromised views and
access to light and air.
• Requires residential floor
height to match garage.
• Not preferred option of low
income house developer.
• Main entry off alley.
• Garage utility rooms
compromised.
• Code required separation of
building types at circulation
areas sacrifices residential
floor area and increase cost
prior to residential
development.
• Complication to construction
phasing and maintaining
garage use during process
• No landscaped green space
prior to residential unit
development
• Less clarity of ownership and
construction scope.
• Larger residential area allows
more units and unit types than
Waverley options
• Prior to residential build site
could be used for on grade
parking (approx. 25 stalls)
Item 11
Attachment E - Option
Appraisal
Item 11: Staff Report
Pg.
49 Packet Pg. 214 of 332
Palo Alto Downtown Garage Page 6 of 6
Option Appraisal March 25 th , 2025
WDI 16138A
San Jose, CA | Long Beach, CA
watrydesign.com
Option 3c Dogleg Residential (with podium separate circulation) Stall Count 21 6 (Net gain 85 stalls (minus existing and residential stalls)) Unit Count 25
• Location of residential units
at alley way and rear of adj.
buildings is not optimal living
conditions.
• Very reduced parking count.
• Complex construction process
behind other buildings.
• Compromised views and
access to light and air. Not
preferred option of low
income house developer.
• Main entry off alley.
• Garage utility rooms
compromised.
• Interim commercial trash
area needs to be provided
• Shared circulation may not
provide design quality and
safety at residential
connection.
• Code required separation of
building types at circulation
areas sacrifices residential
floor area and increase cost
prior to residential
development.
• Complication to construction
phasing and maintaining
garage use during process
and additional waterproofing
at podium.
• Less clarity of ownership and
construction scope.
• Larger residential area allows
more units and unit types than
Waverley options
• Separation of parking and
residential uses allows clearer
definition of developments and
better security
• Residential floor height
flexibility since no connection
to garage floor requirements
• Ground floor amenity spaces
and additional parking built
with garage.
Item 11
Attachment E - Option
Appraisal
Item 11: Staff Report
Pg.
50 Packet Pg. 215 of 332
City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Planning and Development Services
Meeting Date: April 14, 2025
Report #:2411-3800
TITLE
PUBLIC HEARING/QUASI-JUDICIAL: 70 Encina Avenue [24PLN-00095]: Adopt an Ordinance Rezoning the Subject Property and an Adjacent Vacant Parcel to Planned Community/Planned Home Zoning and Adopt the Record of Land Use Action to Demolish a Surface Parking lot and to Construct a New Three-Story, 19,035 Square Foot Building with 10 Residential Condominium Units. CEQA Status- Streamlined Review in Accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency). Zone District: CC (Community Commercial).
RECOMMENDATION
Staff recommends City Council take the following actions:
1. Consider the CEQA Guidelines section 15183 checklist analyzing the project’s consistency with the Comprehensive Plan 2030 Environmental Impact Report (SCH #2014052101);
2. Approve an Ordinance (Attachment B) rezoning the subject site from Community Commercial to Planned Community/Planned Home Zoning; and
3. Approve the Record of Land Use Action (Attachment C) approving the proposed project, based on findings and subject to conditions of approval to the City Council.
EXECUTIVE SUMMARY
Hayes Group Architecture, representing a prospective purchaser, proposes to rezone the subject property at 70 Encina Avenue and an adjacent vacant parcel from CC (Community Commercial) to Planned Community (PC)/Planned Home Zoning (PHZ).1 The project includes demolition of an existing surface parking lot on two contiguous parcels adjacent to the Town and Country Village Shopping Center (Town & Country) and construction of 10 condominium units, two of which would be provided at below market rate (BMR). The applicant recently filed a separate application for a tentative map. Approval of the tentative map and final map would 1 Referred to in this report as "Planned Home Zoning (PHZ)” to emphasize the focus on housing as the benefit to the community. Still, PAMC Section 18.38, which outlines the requirement and process for Planned Community (PC) Zoning, remains the underlying code supporting application of this policy.
Item 12
Item 12 Staff Report
Item 12: Staff Report
Pg.
1 Packet Pg. 216 of 332
be required, prior to issuance of a building permit, to merge the two parcels and for the proposed 10-unit condominium subdivision.
As required in accordance with the rezoning process, Council held a prescreening to consider the proposed legislative action prior to the applicant’s filing a formal application. The applicant also filed a preliminary Architectural Review application prior to filing a formal application. In accordance with the PC/PHZ process set forth in PAMC Section 18.38, the project subsequently obtained an initial recommendation from the Planning and Transportation Commission (PTC) to forward the project to the Architectural Review Board (ARB) for review and received formal recommendations from the ARB and then the PTC prior to returning to Council for a decision.
The City, acting as the lead agency, prepared an analysis in accordance with the California Environmental Quality Act (CEQA) Guidelines Section 15183, which includes streamlining of infill projects that are consistent with the Comprehensive Plan and the associated Comprehensive Plan Environmental Impact Report. The analysis concludes that the project is consistent with the previously adopted EIR and would not result in any new or more significant impacts than were previously evaluated.
BACKGROUND
On February 3, 2020, City Council unanimously endorsed using PHZ for housing and mixed-use housing projects to help spur housing production. In exchange for deviation from certain standards as allowed under the rezoning, if approved by Council, the project must include approximately 20% of the housing units as deed restricted at below market rate.
Prior City Reviews & Action
The PHZ application process requires PTC initial review of a conceptual plan, Architectural Review Board review of the development plan, and PTC recommendation on the Ordinance to rezone the site and proposed development plan, prior to Council’s decision.
City Council Prescreening
Council held a prescreening on September 12, 2022,2 for the proposed rezoning of this property. The initial proposal included 20 condominium units in a five-story building. City Council encouraged the applicants to work with the operators of Town & Country, Ellis Partners, and to scale down the building to better align with the scale of existing Town & Country buildings. In response, the project was redesigned to a 10-unit, three-story development. The applicant filed a preliminary ARB application to obtain ARB feedback on December 7, 2023, prior to submitting a formal application. 2 City Council, September 12, 2022 Staff Report:
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=9048&compileOutputType=1 Item 12
Item 12 Staff Report
Item 12: Staff Report
Pg.
2 Packet Pg. 217 of 332
Planning and Transportation Commission Initial Review
Following submittal of the formal application, the PTC held a public hearing on September 11, 2024.3 At the PTC hearing on September 11, 2024, Commissioner comments included:
•Recognition and appreciation of the applicants’ work with Town & Country; •Support for the proposed height as appropriate;
•Support for the accessible units and the bedroom count as desirable for families; •General support for current design in terms of visual compatibility with Town & Country; •Concern with limited amount of greenspace and need for improved circulation; •Direction to remove the proposed bulb-outs and entrance gate that encroached on public property; and
•Suggestion that future CC&Rs should include a provision to prevent residents and guests from parking at Town & Country.
The PTC voted unanimously to move the project forward to the ARB.
Architectural Review Board
The ARB first reviewed the project on November 7, 2024,4 and made no design changes but continued the item until environmental review was complete. On February 6, 2025,5 the ARB voted 4-1 (Hirsch dissenting) to recommend Council approval. The dissenting vote reflected a preference to pursue a broader housing plan for the Encina Avenue corridor.
During public comment, a representative from Ellis Partners (Town & Country operators) noted early discussions with the applicant about a joint housing project that would redevelop the entire north parking lot. While the applicant was open to collaboration, they still sought approval of the current proposal. The ARB discussed the potential for a coordinated plan along Encina Avenue, with one member strongly advocating for a unified approach. Others supported future coordination but agreed to proceed with a recommendation on the project as proposed, acknowledging the applicant does not own adjacent parcels.
The ARB also voted 4-1 to recommend that Council consider rezoning the north parking lot area (excluding the subject parcels) for residential use. The dissenting vote again reflected a preference for a broader housing plan along Encina Avenue.
Planning and Transportation Commission Final Review
The project returned to the PTC on February 26, 2025.6 After extensive discussion, the Commission could not agree on whether previous concerns had been addressed, largely due to 3 Planning and Transportation Commission, September 11, 2024 Staff Report:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13723 4 Architectural Review Board, November 7, 2024 Staff Report:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13926 5 Architectural Review Board, February 6, 2024 Staff Report:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=15748 6 Planning and Transportation Commission, February 26, 2025 Staff Report:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=15720 Item 12
Item 12 Staff Report
Item 12: Staff Report
Pg.
3 Packet Pg. 218 of 332
the project’s isolated nature. A motion to recommend approval failed on a 3-3 tie (Summa, Chang, Ji dissenting). The PTC then voted 5-1 to forward the project to Council with a split recommendation, reflecting the prior tie vote. The dissenting vote was based on dissatisfaction with moving a project forward without consensus.
The motion also recommended that Council consider:
1. Requiring one BMR unit at 80% AMI and one at 120% AMI (instead of two at 100% AMI); and (see discussion below where staff clarifies both units would be restricted to 80% AMI).
2. Enhancing pedestrian safety near the Encina Avenue connection to the CalTrain bike/multi-use path.
Discussion also included support for more green space and a larger rear setback. During public comment, the Ellis Partners representative reiterated prior remarks about potential redevelopment of the north parking lot. While such a project would undergo standard Planning review, its possibility gave some commissioners pause. Commissioners Hechtman and Summa proposed minor edits to the PC Ordinance and Findings, which were incorporated.
ANALYSIS
As detailed in Attachment C, the project aligns with several aspects of the Comprehensive Plan, particularly the Land Use, Housing, and Business Elements. Approval of the proposed ordinance amending the zoning of the site would be consistent with the zoning ordinance. Based on staff and the ARB’s review, the project is believed to be appropriate to its context in terms of scale, massing, and materials and enhances the area by providing residential uses adjacent to retail and other office uses.
Consistency with the Comprehensive Plan, Area Plans, and Guidelines7 The Comprehensive Plan designation is Community Commercial, which is defined as: “Larger shopping centers and districts that have a wider variety of goods and services than the neighborhood shopping areas. They rely on larger trade areas and include such uses as department stores, bookstores, furniture stores, toy stores, apparel shops, restaurants, theaters and non-retail services such as offices and banks. Examples include Stanford Shopping Center and Town & Country Village. Non-retail uses such as medical and dental offices may also locate in this designation. In some locations, residential and mixed-use projects may also locate in this category. Non-residential FARs range from 0.35 to 2.0. Consistent with the Comprehensive Plan’s encouragement of housing near transit centers, higher density multifamily housing may be allowed in specific locations.” 7 The Palo Alto Comprehensive Plan is available online: bit.ly/PACompPlan2030 Item 12
Item 12 Staff Report
Item 12: Staff Report
Pg.
4 Packet Pg. 219 of 332
This project is consistent with this designation, as it proposes housing within a half mile of the Palo Alto Caltrain Station and Transit Center. As discussed in the Record of Land Use Action (Attachment C), this project promotes a number of Comprehensive Plan policies and does not conflict with other policies specific to Town & Country. In summary, this location is described as being within the Town & Country, however it does not contain retail use, and will not decrease the retail use at the shopping center. Additionally, one of the parcels (APN 120-34-006) was included in the Housing Element Sites Inventory, with an expected capacity of four units. The proposed project merges parcels to allow for additional capacity. The proposed ten units therefore, exceed the anticipated capacity in the Housing Inventory. The project supports Comprehensive Plan policies to provide affordable housing, infill development, and to promote high-quality design.
Zoning Compliance
Attachment D includes a summary of the project’s consistency with the existing CC Zone District. The PHZ process rezones the site and, through the proposed ordinance and development plan, sets forth the development standards for this project. Therefore, through this rezoning process as set forth in PAMC Section 18.38, the project will deviate from the existing zoning in a manner that is consistent with the zoning ordinance. There are several aspects of the project that deviate from the CC zoning base district development standards, including:
•Floor area ratio of 1.57:1, where the existing regulations allow 0.5:1; •Lot coverage of 58.6%, where the existing regulations allow 50%; •Rear setback of seven inches, where the existing regulations require 10 feet; •No ground-level open space, where the existing regulations require 30%; and •An average of 95 square feet usable open space per unit, where the existing regulations require 150 square feet per unit.
Parking and Multi-Modal Access
The proposed plan provides each unit with at least one parking space in a ground-level garage.
Six of the dwelling units would each have two garage spaces, and four of the dwelling units would each have one parking space. In terms of multi-modal access, each garage will have one long-term bike storage space (wall rack or designated space in the garage).
The project site is within walking distance (0.5 mile) of the Palo Alto Caltrain Station. In accordance with Assembly Bill (AB) 2097, because the project is located within one half mile of a major transit stop, no vehicular parking spaces are required. While there is no current provision that would require a transportation demand management (TDM) plan for the subject project, the City Council in March adopted an ordinance on first reading that would require developer’s seeking to invoke AB 2097 to also prepare a TDM plan for staff review and approval. This ordinance is not in effect but as the subject application seeks a legislative Item 12
Item 12 Staff Report
Item 12: Staff Report
Pg.
5 Packet Pg. 220 of 332
amendment to the zoning code, it is permissible to extend this City Council policy to the subject project. Accordingly, staff has included a condition of approval requiring a TDM plan prior to the issuance of a building permit.
Public Benefit
In September 2020, City Council expressed interest in allowing housing projects to pursue Planned Community rezoning, rebranded as Planned Home Zoning (PHZ) to highlight housing as the primary community benefit. Council indicated a preference for increasing the number of below market rate (BMR) units or achieving deeper affordability to address RHNA targets, particularly for low and very low-income units. To support this, Council endorsed four options8 developers could consider to enhance public benefit while maintaining project feasibility.
When the PTC reviewed the project in February, the applicant was proposing two units at 100% AMI, which was inconsistent with Council Option #2 to provide 20% of units at an average of 80% AMI. The PTC recommended the applicant consider modifying this to one priced at 80% AMI and one priced at 120% AMI. The applicant has since modified the application request to comply with Option #2. With both of the income restricted units available at 80% of AMI, the project has a weighted average of 24% and an actual inclusionary rate of 20%.
Consistency with Application Findings
As detailed in the draft Record of Land Use Action (Attachment C) and within the analysis within this report the project is consistent with application findings for a PC project.
FISCAL/RESOURCE IMPACT
Processing of this application has no fiscal impact as applicants are responsible for staff and consultant costs through applicable fees through the deposit-based cost recovery program.
Additionally, the site is a vacant parking lot; therefore, there would be no loss in sales tax revenue as a result of this project. The proposed development would require payment of Development Impact Fees, currently estimated at $770,376.55 plus the Public Art fee.
STAKEHOLDER ENGAGEMENT
The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Postcard mailing and notice of a public hearing for this project was published in the Daily Post on April 4, 2025, which is 10 days in advance of the meeting.
Public Comments
Ellis Partners, the operators of Town & Country, have actively participated in the process. In their most recent letter, and in person at the ARB and PTC hearing, they advocated for a single 8 City Council, June 23, 2020 Staff Report: https:/www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes- reports/reports/city-manager-reports-cmrs/year-archive/2020/id-10715.pdf Item 12
Item 12 Staff Report
Item 12: Staff Report
Pg.
6 Packet Pg. 221 of 332
future housing project on their North parking lot. This hypothetical project would include this subject lot, which Ellis Partners does not own or lease, and other surrounding properties they currently lease but do not own. Likewise, the project applicants only have property rights to the two subject properties in this application. Staff notes that there is no current application for this alternative project and that any future project would need to go through the appropriate Planning Entitlement process. While the applicant for this project has expressed their willingness to continue conversations with Ellis Partners for this alternative project, they have also expressed their interest in continuing to process their submitted application.
The has also received several letters of support and one letter questioning the legality of the PHZ process. All previously received comments are included in Attachment E.
ENVIRONMENTAL REVIEW
The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. Specifically, the City has prepared a streamlined analysis, pursuant to CEQA Guidelines section 15183, of the project’s consistency with the Comprehensive Plan Environmental Impact Report (SCH #2014052101). The project will incorporate all required mitigation measures from the Comprehensive Plan EIR and the City’s standard conditions of approval. Overall, the findings of the 1583 checklist conclude that there are no new or more significant impacts beyond what was previously assessed in the adopted Comprehensive Plan EIR; therefore, further environmental analysis is not warranted.
ATTACHMENTS
Attachment A: Location Map
Attachment B: Draft PC Ordinance
Attachment C: Draft Record of Land Use Action
Attachment D: Zoning Consistency Analysis
Attachment E: Applicant’s Project Description
Attachment F: Neighbor’s Correspondence
Attachment G: Link to Project Plans and Environmental Analysis APPROVED BY:
Jonathan Lait, Planning and Development Services Director Item 12
Item 12 Staff Report
Item 12: Staff Report
Pg.
7 Packet Pg. 222 of 332
3 Bldg 3
Bldg 1
Bldg 2
Bldg 4
50.0'
121.2'
50.0'
121.2'
121.2'
121.2'
56.0'
121.2'
56.0'
100.0'
121.2'
100.0'
121.2'
50.0'
121.2'
50.0'
121.2'
18.8'
535.5'
938.0'
10 100.0'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
50.0'
121.2'
121.2'
121.2'
50.0'
50.0'
121.2'
100.0'
100.0'
121.2'
121.2'
182.3'
200.0'
121.1' 14.3'
72.6'
137.4'
84.5'
112.3'
39.0'
48.0'
43.5'
112.3'
82.2'
224.6'
212.7'
72.0'
51 75
63 44
87 98
67 81
855
25 ALMA STRE
EL CAMINO REAL
CAMINO REAL
EMBARCADERO ROAD
URBAN L
ANE
ENUE
ENCINA AVENUE
CC
CS
CS
5 PAMF
PARKING
STRUCTURE
This map is a product of the
City of Palo Alto GIS
This document is a graphic representation only of best available sources.
Legend
Project Site
0' 71'
Attachment A
70 Encina
Location Map
CITY OF PALO ALTO
I
N
C
O R P O R A
T
E
D
CAL I FORN IA
P a l o A l t o
T h e C i t y o f
A
P
R
I L 1 6 1
8 9
4 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ekallas, 2024-09-04 15:59:55
(\\cc-maps\Encompass\Admin\Personal\Planning.mdb)
Item 12
Attachment A - Location
Map
Item 12: Staff Report
Pg.
8 Packet Pg. 223 of 332
*NOT YET APPROVED*
1 0160168_KB2_20250325_AY16
Ordinance No. ____
Ordinance of the Council of the City of Palo Alto Amending Section 18.08.040 of the Palo Alto Municipal Code (The Zoning Map) to Change the Classification of Property Located at 70 Encina Avenue from Service Commercial (CS) Zone to Planned Community Zone (PC)
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and Declarations.
(a) On March 24, 2024, Hayes Group Architecture (“Applicant”) submitted an application for Rezoning to Planned Community/Planned Home Zoning (PHZ) and Major Architectural Review to redevelop the site at 70 Encina Avenue (the “Subject Property,” more particularly described in Exhibit A) with ten condominium units, two of which would be below market rate (the “Project”).
(b) Following Staff Review, the Planning and Transportation Commission (Commission) reviewed the project on September 11, 2024 and recommended the project to the Architectural Review Board.
(c) The Architectural Review Board reviewed the project on November 7, 2024 and, following preparation of the environmental analysis, formally recommended approval of the project to the City Council on February 6, 2025.
(d) The Planning and Transportation Commission reviewed the project on February 26, 2025; and recommended approval of the project to the City Council. (e) Approval of the Planned Community Project would constitute a project under the provisions of the California Environmental Quality Act of 1970, together with related state and local implementation guidelines promulgated thereunder (“CEQA”). (f) The City is the Lead Agency pursuant to Public Resources Code section 21067 as it has the principal responsibility to approve and regulate the Planned Community Project. (g) The City, in compliance with CEQA, determined that the project is eligible for streamlined review in accordance with CEQA Guidelines Section 15183. The City prepared an analysis of the project in accordance with CEQA Guidelines Section 15183, which evaluated the project’s consistency with the Comprehensive Plan and the Comprehensive Plan EIR, including relevant addenda. Plan level technical reports were prepared to confirm that the Comprehensive Plan EIR, including any mitigation required through that EIR, would adequately address the impacts of the proposed project. (h) The Council is the decision-making body for approval of the Planned Community Project.
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
9 Packet Pg. 224 of 332
*NOT YET APPROVED*
2 0160168_KB2_20250325_AY16
(i) The site is so situated, and the use or uses proposed for the site are of such characteristics that the application of general districts or combining districts will not provide sufficient flexibility to allow the proposed development. Specifically, the project proposes family- serving, ownership housing units. The existing CS zoning requires ground-floor retail and limits the square footage for residential uses to a floor area ratio of no more than 0.35 to
1. The limitation on residential housing uses and development standards was intended to apply to the shopping center, of which this site was previously a leased part. The site is zoned and designated as part of the shopping center but is no longer leased by the Town & Country Village shopping center owner and is part of a separate, adjacent parcel. In order to provide an exclusively multi-family use on this site and to achieve a floor area, lot coverage and setbacks that allow for development of the project as proposed, the proposed rezoning is necessary.
(j) Development of the site under the provisions of the PC planned community district will result in public benefits not otherwise attainable by application of the regulations of general districts or combining districts, as set forth in Section 6 of this ordinance. (k) The use or uses permitted, and the site development regulations applicable within the district are consistent with the Palo Alto Comprehensive plan and compatible with existing and potential uses on adjoining sites or within the general vicinity, as set forth in the Record of Land Use Action (Exhibit B) accompanying this ordinance.
SECTION 2. Amendment of Zoning Map.
Section 18.08.040 of the Palo Alto Municipal Code, the “Zoning Map,” is hereby amended by changing the zoning of Subject Property from Service Commercial (CS) to “Planned Community Zone (PC) _____”.
SECTION 3. Project Description.
The Project as a whole is described in the Development Plan, titled “Encina Housing 70 Encina Avenue, Palo Alto, CA 94301” and uploaded to the Palo Alto Online Permitting Services Citizen Portal on February 19, 2025. With respect to the Subject Property, the project comprises the uses included in this Ordinance, depicted on the Development Plans, incorporated by reference, including the following components:
(a) Redevelopment of an existing surface parking area, as described in more detail in the Development Plan, to allow construction of a new 3-story, 19,035 sf building (1.57 FAR); to include ten (10) residential condominium units organized around a common access court that provides both vehicular and pedestrian access and site improvements. Two of the proposed units will be deed restricted to be sold at a rate affordable to households earning 80-100% of area median income.
(b) Merger of two existing lots and subdivision into ten (10) residential condominium units through a subdivision map, which will be filed at a later date.
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
10 Packet Pg. 225 of 332
*NOT YET APPROVED*
3 0160168_KB2_20250325_AY16
SECTION 4. Land Uses.
(a) The following land uses shall be permitted:
(1) Multi-family residential;
(2) Accessory Uses.
SECTION 5. Site Development Regulations and Development Schedule. (a) Development Standards:
Development standards for the Subject Property shall be those conforming to the Development Plans.
(b) Parking and Loading Requirements:
The Owner shall provide parking and loading as set forth in the Development Plan. Specifically, the Owner shall provide four units with 1 space per unit and six units with 2 spaces per unit, for a total of 16 parking spaces.
(c) Modifications to the Development Plan, Land Uses and Site Development Regulations:
Once the project has been constructed consistent with the approved Development Plan, any modifications to the exterior design of the Development Plan or any new construction not specifically permitted by the Development Plan or the site development regulations contained in Section 5 (a) – (b) above shall require an amendment to this Planned Community zone. Any use not specifically permitted by this ordinance shall require an amendment to the PC ordinance, as required by Palo Alto Municipal Code 18.38.050.
(g) Development Schedule:
The project is required to include a Development Schedule pursuant to PAMC §18.38.100. The applicant has indicated that development is anticipated to begin in October 2025 and conclude in December 2026.
Notwithstanding the above, construction of the project shall commence within two years of the effective date of this ordinance. Prior to expiration of this timeline, the Owner may seek a one year extension from the Director of Planning and Development Services. All construction and development of the project shall be complete within 3 years of the start of construction.
SECTION 6. Public Benefits.
(a) Public Benefits
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
11 Packet Pg. 226 of 332
*NOT YET APPROVED*
4 0160168_KB2_20250325_AY16
Development of the Project Site under the provisions of the PC Planned Community District will result in public benefits not otherwise attainable by application of the regulations of general districts or combining districts.
The public benefit provided by the Project is two dwelling units at below market rates (“BMR”), affordable to households with income not exceeding 80% of area median income. This exceeds the base requirement in Palo Alto Municipal Code Chapter 16.65, which would require one BMR unit and the payment of in-lieu fees.
SECTION 7. Environmental Review
The City prepared an analysis of the project in accordance with CEQA Guidelines Section 15183 and confirmed that the Comprehensive Plan EIR, including any mitigation that would be addressed as required through that EIR, would adequately address the impacts of the proposed project.
SECTION 8. Effective Date
This ordinance shall be effective on the thirty-first day after the date of its adoption (second reading).
INTRODUCED:
PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST: APPROVED:
__________________________
City Clerk
APPROVED AS TO FORM:
__________________________
Assistant City Attorney
_________________________
Mayor
_________________________
City Manager
__________________________
Director of Planning and
Development Services
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
12 Packet Pg. 227 of 332
*NOT YET APPROVED*
5 0160168_KB2_20250325_AY16
Exhibit A Plan and Legal Description
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
13 Packet Pg. 228 of 332
Order Number: NCS-1218310-SC
Page Number: 7
First American Title Insurance Company
LEGAL DESCRIPTION
Real property in the City of Palo Alto, County of Santa Clara, State of California, described as follows:
PARCEL ONE:
BEGINNING AT A POINT ON THE NORTHEASTERLY LINE OF THE SAN FRANCISCO AND SAN JOSE ROAD,
STATE HIGHWAY, SAID LINE BEING THE NORTHEASTERLY LINE OF THAT CERTAIN STRIP OF LAND CONVEYED BY ELIZA J. GREER TO THE CITY OF PALO ALTO, BY DEED DATED SEPTEMBER 15, 1926 AND RECORDED SEPTEMBER 16, 1926 IN BOOK 272, PAGE 54, OFFICIAL RECORDS; WHERE THE SAME
IS INTERSECTED BY THE SOUTHEASTERLY LINE OF THE GREER HOMESTEAD IN THE RANCHO RINCONADA DE ARROYO DE SAN FRANCISQUITO, SET OFF TO THE ESTATE OF ROBERT L. GREER,
DECEASED, ACCORDING TO THE MAP THEREOF OF RECORD IN THE OFFICE OF THE COUNTY RECORDER OF THE COUNTY OF SANTA CLARA, STATE OF CALIFORNIA, IN BOOK L OF MAPS, PAGE 79; THENCE RUNNING SOUTH 42° 30' EAST AND ALONG THE PRESENT NORTHEASTERLY LINE OF SAID
HIGHWAY, AND ALONG THE NORTHEASTERLY LINE OF SAID STRIP OF LAND SO CONVEYED TO THE CITY OF PALO ALTO, 531.50 FEET AND SOUTH 72° 33' EAST 20.01 FEET TO THE NORTHWESTERLY
LINE OF THE EMBARCADERO ROAD, AND THE NORTHWESTERLY LINE OF THE LAND SO CONVEYED TO THE CITY OF PALO ALTO; THENCE RUNNING NORTH 70° 10' EAST AND ALONG SAID LINE, 1021.37 FEET TO A POINT ON THE SOUTHWESTERLY LINE OF THAT CERTAIN 25 FOOT STRIP OF LAND
CONVEYED BY ELIZA JANE GREER, ET AL, TO SOUTHERN PACIFIC RAILROAD COMPANY, A CORPORATION, BY DEED DATED NOVEMBER 19, 1901, RECORDED NOVEMBER 21, 1901 IN BOOK 246 OF DEEDS, PAGE 240, RECORDS OF SAID COUNTY OF SANTA CLARA; THENCE LEAVING SAID LINE OF EMBARCADERO ROAD, AND RUNNING NORTH 51° 45' WEST ALONG THE SOUTHWESTERLY LINE OF SAID 25 FOOT STRIP OF LAND 581 FEET, MORE OR LESS, TO A POINT ON THE SOUTHEASTERLY LINE OF LANDS SHOWN ON THE MAP OF THE GREER HOMESTEAD, HEREINABOVE REFERRED TO; THENCE LEAVING SAID 25 FOOT STRIP OF LAND AND RUNNING ALONG THE SOUTHEASTERLY LINE OF SAID GREER HOMESTEAD, SOUTH 70° 47' WEST 934.69 FEET TO THE POINT OF BEGINNING.
A PORTION OF THE 32 1/2 ACRE TRACT SHOWN ON THAT CERTAIN MAP ENTITLED "PLAT OF A TRACT OF LAND ON THE SAN FRANCISQUITO RANCHO, OWNED BY CAPT. JOHN GREER", WHICH MAP WAS FILED FOR RECORD ON MARCH 14, 1878 IN BOOK A OF MAPS, PAGE 23, SANTA CLARA COUNTY RECORDS.
PARCEL TWO:
BEING A SUMMARY VACATION OF REAL PROPERTY IN THE CITY OF PALO ALTO, COUNTY OF SANTA CLARA, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE MOST EASTERLY CORNER OF PARCEL ONE, AS DESCRIBED IN THE TRUST TRANSFER DEED RECORDED MARCH 28, 2007, DOCUMENT NO. 19362067, SANTA CLARA COUNTY;
THENCE SOUTH 70° 10' 00" WEST, ALONG THE SOUTHEASTERLY LINE OF SAID PARCEL ONE, A DISTANCE OF 336.77 FEET;
THENCE SOUTH 51° 45' 00" EAST, 32.22 FEET;
THENCE NORTH 70° 10' 00" EAST, A DISTANCE OF 306.51 FEET;
THENCE NORTH 38° 15' 00" EAST, A DISTANCE OF 25.69 FEET TO AN INTERSECTION WITH THE SOUTHWESTERLY LINE OF THE PENINSULA CORRIDOR JOINT POWERS BOARD RIGHT-OF-WAY;
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
14 Packet Pg. 229 of 332
Order Number: NCS-1218310-SC
Page Number: 8
First American Title Insurance Company
THENCE NORTH 51° 45' 00" WEST, ALONG SOUTHWESTERLY RIGHT-OF-WAY LINE, A LINE DISTANCE OF 16.22 FEET TO THE POINT OF BEGINNING.
APN: 120-34-015
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
15 Packet Pg. 230 of 332
*NOT YET APPROVED*
6 0160168_KB2_20250325_AY16
Exhibit B Record of Land Use Action
Item 12
Attachment B - Draft PC
Ordinance
Item 12: Staff Report
Pg.
16 Packet Pg. 231 of 332
7 0
9 2
APPROVAL NO. 2025-____
RECORD OF THE COUNCIL OF THE CITY OF PALO ALTO LAND USE APPROVAL FOR 70 ENCINA AVENUE:
PLANNED COMMUNITY REZONING
(FILE NO 24PLN-00095)
On April 14, 2025, the City Council of the City of Palo Alto (“City Council”) approved an application to rezone the subject properties from Community Commercial (CC) to a Planned Community Zone District, making the following findings, determinations and declarations:
SECTION 1. Background.
A. On March 28, 2024 Hayes Group Architects (“Applicant”), on behalf of the property owner, applied for a Planned Community Rezoning to demolish an existing surface parking lot that is not currently in use and to construct a 10-unit, three-story, approximately 19,035 square foot townhome style housing development and associated site improvements (“The Project”). The project site consists of two parcels, including the 6,060 square foot parcel located at 70 Encina Avenue (APN 120-03-006) and an adjacent, 6,060 square foot, unaddressed parcel (APN 120-03-007) for a total combined parcel size of 12,120 square feet.
B. On September 12, 2022 Council conducted a prescreening review of the proposed legislative action in accordance with PAMC 18.79
C. On September 11, 2024, the Planning and Transportation Commission held a duly noticed public hearing and recommended that the applicant submit the proposed plans to the Architectural Review Board (ARB) based on the conceptual design and proposed project in accordance with the Planned Community Rezoning Process.
D. Following the Planning and Transportation Commission’s Initial Review, the ARB held a duly noticed public hearing on November 7, 2024 to provide feedback and allow for public comment on the proposed project. On February 6, 2025 the ARB held a duly noticed public hearing and recommended approval of the proposed project.
E. On February 26, 2025 the PTC held a duly noticed public hearing and recommended approval of the proposed project.
F. On April 14, 2025 the City Council held a duly noticed public hearing, at which evidence was presented and all person were afforded an opportunity to be heard in accordance with the Palo Alto Municipal Code and the Council’s Policies and Procedures. After hearing public testimony, the Council voted to approve/adopt:
•Ordinance________amending the zoning of the proposed resulting parcel to Planned Community; and
•This Record of Land Use Action
G. This application is subject to the conditions set forth in Section 7 of this Record of Land Use Action
Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
17 Packet Pg. 232 of 332
7 0
9 2
SECTION 2. Environmental Review. In accordance with California Environmental Quality Act (CEQA) Guidelines Section 15183, the City prepared an analysis of the project’s consistency with Comprehensive Plan and Comprehensive Plan 2030 Environmental Impact Report (SCH # 2014052101). The analysis concluded that the impacts of the proposed project were adequately address through the previously adopted EIR, including implementation of any mitigation as required through that EIR.
SECTION 3. Planned Community Findings
Finding #1: The site is so situated, and the use or uses proposed for the site are of such characteristics that the application of general districts or combining districts will not provide sufficient flexibility to allow the proposed development.
The project is consistent with Finding #1 because:
The proposed project provides family-serving, ownership units. The existing zoning requires ground floor retail, limits the square footage for residential uses to a floor area ratio of no more than 0.35 to 1, limits the site to 50% lot coverage and requires 10-foot setbacks on the rear and both side yards. The limitation on residential housing uses and development standards was intended to apply to the shopping center, of which this site was previously a leased part. The site is zoned and designated as part of the shopping center but is no longer leased by the Town & Country Village shopping center owner and is part of a separate, adjacent parcel. In order to provide an exclusively multi-family use on this site and to achieve a floor area, lot coverage and setbacks that allow for development of the project as proposed, the proposed rezoning is necessary. The project is otherwise in compliance with Zoning district requirements. There are no other general districts or combining districts that could applied to this site to achieve the proposed project.
Finding #2: Development of the site under the provisions of the PC planned community district will result in public benefits not otherwise attainable by application of the regulations of general districts or combining districts. In making the findings required by this section, the planning commission and city council, as appropriate, shall specifically cite the public benefits expected to result from use of the planned community district.
The project is consistent with Finding #2 because:
The applicant proposes to provide increased housing on site to assist the City in reaching its Regional Housing needs assessment goals, and in particular, inclusionary below market rate units (20% on site where 15% is required), and to further restrict the income level of the below market rate units. Application of general districts or combining districts would not allow for this increased housing or mandate changes to the percentage or income level of the deed restricted units.
Finding #3: The use or uses permitted, and the site development regulations applicable within the district shall be consistent with the Palo Alto Comprehensive Plan and shall be compatible with existing and potential uses on adjoining sites or within the general vicinity.
The project is consistent with Finding #3 because:
This project is consistent with the Palo Alto Comprehensive Plan, as described further in Architectural Review Finding #1 below. Specifically, the proposed exclusively residential use is identified in the Community Commercial land use designation in areas adjacent to transit. Surrounding uses include Town & Country Village shopping center to the south, east and west. Across Encina Avenue are one- and two-story office and industrial buildings. The project is also in the vicinity of the Live Moves Opportunity Center. A portion of the project site (one of the two subject parcels) is a Housing Inventory Site with an anticipated capacity of 4 units. This project includes merging Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
18 Packet Pg. 233 of 332
7 0
9 2
two adjacent parcels in order to exceed the anticipated capacity planned for the single parcel by providing 10 total units.
SECTION 4. Architectural Review Findings
Finding #1: The design is consistent with applicable provisions of the Palo Alto Comprehensive Plan, Zoning Code, coordinated area plans (including compatibility requirements), and any relevant design guides.
The project is consistent with Finding #1 because:
In conformance with the following Comp Plan Goals and Policies, the project will include high quality design compatible with surrounding development.
Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan
The Comprehensive Plan land use designation for
the site is Community Commercial.
This designation allows higher density multi-family
housing in locations near transit centers. The
proposed project is located adjacent the Palo Alto
Caltrain station. Therefore, the proposed use is
consistent with this land use designation.
Land Use Element
Policy L-1.3 Infill development in the urban service
area should be compatible with its surroundings
and the overall scale and character of the city to
ensure a compact, efficient development pattern.
This project proposes to remove an existing surface
parking lot into a ten-unit condominium building. The
proposed three-story height is appropriate to the area, which contains mostly one- and two-story buildings
with a 5-story building approximately 200 feet away.
Policy L-2.5 Support the creation of affordable
housing units for middle to lower income level
earners, such as City and school district employees,
as feasible.
This project includes two below market rate units,
consistent with this policy.
Policy L-2.11 Encourage new development and
redevelopment to incorporate greenery and
natural features such as green rooftops, pocket
parks, plazas and rain gardens.
The proposed building includes a central courtyard
with seven trees and perimeter planter boxes with
wall vines.
Policy L-6.1 Promote high-quality design and site
planning that is compatible with surrounding
development and public spaces.
The proposed building incorporates high-quality
materials and design elements such as a “base-middle-
top” typology. The massing and height of the project is compatible with the surrounding area.
Policy L-6.7 Where possible, avoid abrupt changes
in scale and density between residential and non-
residential areas and between residential areas of
different densities. To promote compatibility and
gradual transitions between land uses, place zoning
district boundaries at mid-block locations rather
than along streets wherever possible.
The proposed three-story height is in scale with
nearby buildings and has a 25-foot separation from
the nearest Town & Country Village building. Although
this project is currently surrounded by existing parking lots, development of these neighboring parcels could
occur and, based on the existing CC zone district
regulations, would be similar in scale with respect to
height.
Program L2.4.4 Assess non-residential
development potential in the Community
Although this property is located within the
boundaries of Town & Country Village, as defined in
Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
19 Packet Pg. 234 of 332
7 0
9 2
Commercial, Service, Commercial and Downtown
Commercial Districts (CC, CS and CD) and the
Neighborhood Commercial District (CN), and
convert non-retail commercial FAR to residential
FAR, where appropriate. Conversion to residential
capacity should not be considered in Town and
Country Village.
the municipal code, it does not include the conversion
of retail to residential, and therefore would not
conflict with this Program.
Policy L-4.12 Recognize and preserve Town and
Country Village as an attractive retail center serving
Palo Altans and residents of the wider region.
Future development at this site should preserve its
existing amenities, pedestrian scale and
architectural character while also improving safe
access for bicyclists and pedestrians and increasing
the amount of bicycle parking.
The project is located adjacent to existing Town &
Country Village shopping center and its associated
improvements.
This property is not owned or leased by Town &
Country Village and the property owners are not
required to maintain the prior parking use. The
proposed development would not impact current
Town & Country Village amenities or character, and
Town and Country is expected to be able to maintain
their current operations.
The building includes sufficient short and long term
bicycle parking. However, this project includes
minimal pedestrian circulation in and around the
project site.
Policy L-4.13 In Town and Country Village,
encourage a vibrant retail environment and urban
greening.
The project is located within the defined area of Town
& Country Village and while it does not include
additional retail uses, it provides housing near these
uses, contributing to the vibrant retail environment.
Policy L-4.14 In Town and Country Village,
encourage improvement of pedestrian, bicycle and
auto circulation and landscaping improvements,
including maintenance of existing oak trees and
planting additional trees.
This project proposes to remove some of the existing
trees within this surface parking lot area, most of
which are less than 7 inches and are not considered
protected trees. The single existing oak tree within the vicinity of the site would be protected, consistent with this policy. Eight new trees would be planted on site
and additional payment of in-lieu fees would be
provided in accordance with the city’s tree canopy
replacement requirements.
Housing Element Policy 3.2 Provide adequate sites,
zoned at the appropriate densities and
development standards to facilitate both affordable
and market rate housing production.
One of the two CC-zoned properties is identified as a
Housing Inventory Site with a capacity of 4 above
moderate-income units. This 10-unit housing project
includes two affordable units and eight market rate
units.
Housing Element Policy 4.3 Implement
development standards, objective design
standards, and architectural and green building
standards that encourage new high-quality rental
and ownership housing.
With approval of the proposed rezoning, the project
would be consistent with the development standards.
The proposed development standards for this project
are appropriate to the site and surrounding area and
ensure an appropriate transition from neighboring
properties, consistent with this policy, as well as
Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
20 Packet Pg. 235 of 332
7 0
9 2
Architectural Review Findings, and green building
standards.
Policy B-6.6 Retain Town & Country Village as an
attractive, local-serving retail center
The project is located within the defined area of Town
& Country Village and while it does not include
additional retail uses, it provides housing near these
uses, contributing to the vibrant retail environment.
The overall scale of the project as a three-story
townhome design is consistent with the existing
improvements at the shopping center and do not
modify the existing circulation on the site.
As a PHZ project, the zoning development standards are custom built for the building. Therefore, with approval of the proposed ordinance amending the zoning of this property to Planned community/PHZ this project will comply with the zoning ordinance. No other design guidelines or documents apply to this location.
Finding #2: The project has a unified and coherent design, that:
a. creates an internal sense of order and desirable environment for occupants, visitors, and the general community,
b. preserves, respects and integrates existing natural features that contribute positively to the site and the historic character including historic resources of the area when relevant, c. is consistent with the context-based design criteria of the applicable zone district, d. provides harmonious transitions in scale, mass and character to adjacent land uses and land use designations,
e. enhances living conditions on the site (if it includes residential uses) and in adjacent residential areas.
The project is consistent with Finding #2 because:
The central driveway provides an internal sense of order in that it provides multi-modal access for cars, bikes, and pedestrians. The perimeter includes exterior doors from each unit facing the side property lines, providing an additional pedestrian access to each unit. The three-story form is appropriate in mass, scale, and character to the neighborhood, including development along Encina Avenue and the Town & Country Village Shopping Center. It enhances living conditions by providing housing units for families that are within walking distance of the shopping center, schools, and Caltrain.
Finding #3: The design is of high aesthetic quality, using high quality, integrated materials and appropriate construction techniques, and incorporating textures, colors, and other details that are compatible with and enhance the surrounding area.
The project is consistent with Finding #3 because:
The project incorporates a variety of materials, including sandy/tan brick veneer, cement, and fiber cement panel, gray fiber cement panel, dark metal accents and roof, and landscape elements. These materials are utilized on all four sides of the building, with the brick veneer providing a base to the upper floors. The proposed materials are compatible with the neighborhood.
Finding #4: The design is functional, allowing for ease and safety of pedestrian and bicycle traffic and providing for elements that support the building’s necessary operations (e.g. convenient vehicle access to property and Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
21 Packet Pg. 236 of 332
7 0
9 2
utilities, appropriate arrangement and amount of open space and integrated signage, if applicable, etc.).
The project is consistent with Finding #4 because:
The design includes a single entrance (with separate gates) for cars, pedestrians, and bikes. It has limited open space, primarily in the central driveway and balconies facing the driveway. Pedestrians can also access the side- yard facing garage doors.
Finding #5: The landscape design complements and enhances the building design and its surroundings, is appropriate to the site’s functions, and utilizes to the extent practical, regional indigenous drought resistant plant material capable of providing desirable habitat that can be appropriately maintained.
The project is consistent with Finding #5 because:
The project provides landscaped area in the front and within the central courtyard. Eight existing trees, none of which are protected trees, are proposed to be removed. Seven replacement trees planted on site, and additional landscaping is provided in planters around the perimeter of the building including the Encina Avenue frontage.
The proposed landscaping will provide a suitable residential appearance.
Finding #6: The project incorporates design principles that achieve sustainability in areas related to energy efficiency, water conservation, building materials, landscaping, and site planning.
The project is consistent with Finding #6 because:
In accordance with the City’s Green Building Regulations, the building will satisfy the requirements for CALGreen Mandatory + Tier 2 and the Model Water Efficient Landscaping Ordinance (MWELO).
SECTION 5. Architectural Review Approval Granted. Architectural Review Approval is hereby granted for the Project by the City Council pursuant to PAMC Section 18.77.070 of the Palo Alto Municipal Code, effective _______, 2025 and subject to the conditions of approval in Section 7 of this Record.
SECTION 6. Plan Approval. The plans submitted for Building Permit shall be in substantial conformance with those plans prepared by the applicant titled Encina Housing, 70 Encina Avenue, Palo Alto, CA 94301, consisting of 56 pages, uploaded to Accela Citizen Access on February 19, 2025, 2025, except as modified to incorporate the conditions of approval in Section 6. A copy of these plans is on file in the Department of Planning and Community Development. This Record of Land Use Action shall be printed on the cover sheet of the plan set submitted with the Building Permit application.
SECTION 7. Conditions of Approval.
PLANNING DIVISION
1. CONFORMANCE WITH PLANS. Construction and development shall conform to the approved plans entitled, "70 Encina, Palo Alto, California,” stamped as received by the City on February 19, 2025 on file with the Planning Department, 250 Hamilton Avenue, Palo Alto, California except as modified by these conditions of approval.
Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
22 Packet Pg. 237 of 332
7 0
9 2
2. BUILDING PERMIT. Apply for a building permit and meet any and all conditions of the Planning, Fire, Public Works, and Building Departments.
3. BUILDING PERMIT PLAN SET. A copy of this cover letter and conditions of approval shall be printed on the second page of the plans submitted for building permit.
4. PROJECT MODIFICATIONS. All modifications to the approved project shall be submitted for review and approval prior to construction. If during the Building Permit review and construction phase, the project is modified by the applicant, it is the responsibility of the applicant to contact the Planning Division/project planner directly to obtain approval of the project modification. It is the applicant’s responsibility to highlight any proposed changes to the project and to bring it to the project planner’s attention.
5. AFFORDABLE HOUSING REQUIREMENT (OWNERSHIP PROJECT): This project is subject to the affordable housing requirements set forth in Section 16.65.030 of the Palo Alto Municipal Code (PAMC). The PAMC requires that “for projects on sites of less than five acres, fifteen percent (15%) of the dwelling units in the project shall be made available at affordable sales price to very low, low, and moderate income households.” As a public benefit, the project includes 20% of the dwelling units to be made available at 80% of Area Median Income. Therefore, the proposed project shall contain no less than two (2) below market rate units at the moderate income level (restricted at 80% AMI). All Below Market Rate (BMR) units constructed under this condition shall be in conformance with the City’s BMR Program rules and regulations. Failure to comply with the timing of this condition and any adopted BMR Program rules and regulations shall not waive its later enforcement.
6. BELOW MARKET RATE (BMR) HOUSING. A Regulatory Agreement in a form acceptable to the City Attorney for the two (2) BMR units shall be executed and recorded prior to final map approval or building permit issuance, whichever occurs first. All BMR units constructed under this condition shall be in conformance with the City’s BMR Program rules and regulations. Failure to comply with the timing of this condition and any adopted BMR Program rules and regulations shall not waive its later enforcement.
7. MITIGATION MONITORING AND REPORTING PROGRAM. The Mitigation Monitoring and Reporting Program (MMRP) associated with the project (2017 Comprehensive Plan EIR) is incorporated by reference and all mitigation measures shall be implemented as described in said document. Prior to requesting issuance of any related demolition and/or construction permits, the applicant shall meet with the Project Planner to review and ensure compliance with the MMRP, subject to the satisfaction of the Director of Planning and Development Services. The following mitigation measures are relevant to this project:
a. Mitigation Measure AES-1
b. Mitigation Measure AIR-2a
c. Mitigation Measure AIR-3c
d. Mitigation Measure CULT-3
e. Mitigation Measure CULT-5
Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
23 Packet Pg. 238 of 332
7 0
9 2
8. NESTING BIRD SURVEY. Vegetation or tree removal shall be prohibited during the general avian nesting season (February 1 – August 31), if feasible. If nesting season avoidance is not feasible, the applicant shall retain a qualified biologist, as approved by the City of Palo Alto, to conduct a preconstruction nesting bird survey to determine the presence/absence, location, and activity status of any active nests on or adjacent to the project site no more than 14 days prior to scheduled vegetation clearance and/or demolition activities. If nesting birds are found to be present, a suitable buffer (typically a minimum buffer of 50 feet for passerines and a minimum buffer of 250 feet for raptors) as determined appropriate by the biologist, shall be established around such active nests and no construction shall be allowed within the buffer areas until a qualified biologist has determined that the nest is no longer active (i.e., the nestlings have fledged and are no longer reliant on the nest). A report documenting any data recovered during monitoring shall be prepared by a qualified biologist and submitted to the Director of Planning prior to final planning inspection.
9. UNANTICIPATED DISCOVERY OF BURIED ARCHAEOLOGICAL, PALEONTOLOGICAL, AND TRIBAL CULTURAL RESOURCES. No known archeological or paleontological resources are present on or within the immediate vicinity of the site. However, in the unlikely event that an archeological resource or paleontological resource is unearthed during ground disturbing activities, work in the immediate area must be halted and an archaeologist meeting the Secretary of the Interior’s Professional Qualifications Standards for archeology (National Park Service 1983) shall be contacted immediately to evaluate the find. If the find is Native American in origin, then a Native American representative must also be contacted to participate in the evaluation of the find. The qualified archaeologist, and, if applicable, the Native American representative, shall examine the find and make recommendations regarding additional work necessary to evaluate the significance of the find and the appropriate treatment of the resource. Recommendations could include, but are not limited to, invasive or non-invasive testing, sampling, laboratory analysis, preservation in place, or data recovery. A report of findings documenting any data recovered during monitoring shall be prepared by a qualified archaeologist and submitted to the Director of Planning prior to final planning inspection.
10. LANDSCAPE PLAN. Plantings shall be installed in accordance with the approved plan set and shall be permanently maintained and replaced as necessary.
11. NOISE THRESHOLDS ON RESIDENTIAL PROPERTY. In accordance with PAMC Section 9.10.030, No person shall produce, suffer or allow to be produced by any machine, animal or device, or any combination of same, on residential property, a noise level more than six dB above the local ambient at any point outside of the property plane.
12. NOISE THRESHOLDS ON COMMERCIAL PROPERTY. In accordance with PAMC Section 9.10.040, No person shall produce, suffer or allow to be produced by any machine or device, or any combination of same, on commercial or industrial property, a noise level more than eight dB above the local ambient at any point outside of the property plane.
Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
24 Packet Pg. 239 of 332
7 0
9 2
13. OPEN AIR LOUDSPEAKERS (AMPLIFIED MUSIC). In accordance with PAMC Section 9.12, no amplified music shall be used for producing sound in or upon any open area, to which the public has access, between the hours of 11:00pm and one hour after sunrise.
14. NOISE REPORT PRIOR TO INSPECTION. Where the acoustical analysis projected noise levels at or within 5 dB less than the Noise Ordinance limits, the applicant shall demonstrate the installed equipment complies with the anticipated noise levels and the Noise Ordinance prior to final Planning inspection approval.
15. FINAL INSPECTION. A Planning Division Final inspection will be required to determine substantial compliance with the approved plans prior to the scheduling of a Building Division final. Any revisions during the building process must be approved by Planning, including but not limited to; materials, landscaping and hard surface locations. Contact your Project Planner, Emily Kallas at [email protected] to schedule this inspection.
16. ESTIMATED IMPACT FEE. Development Impact Fees, currently estimated in the amount of $769,498.15 plus the applicable public art fee, per PAMC 16.61.040, shall be paid in accordance with PAMC Chapter
16.64. 17. REQUIRED PUBLIC ART. In conformance with PAMC 16.61, and to the satisfaction of the Public Art Commission, the property owner and/or applicant shall select an artist and received final approval of the art plan, or pay the in-lieu fee equivalent to 1% of the estimated construction valuation, prior to obtaining a Building permit. All required artwork shall be installed as approved by the Public Art Commission and verified by Public Art staff prior to release of the final Use and Occupancy permit.
18. IMPACT FEE 90-DAY PROTEST PERIOD. California Government Code Section 66020 provides that a project applicant who desires to protest the fees, dedications, reservations, or other exactions imposed on a development project must initiate the protest at the time the development project is approved or conditionally approved or within ninety (90) days after the date that fees, dedications, reservations or exactions are imposed on the Project. Additionally, procedural requirements for protesting these development fees, dedications, reservations and exactions are set forth in Government Code Section 66020. IF YOU FAIL TO INITIATE A PROTEST WITHIN THE 90-DAY PERIOD OR FOLLOW THE PROTEST PROCEDURES DESCRIBED IN GOVERNMENT CODE SECTION 66020, YOU WILL BE BARRED FROM
CHALLENGING THE VALIDITY OR REASONABLENESS OF THE FEES, DEDICATIONS, RESERVATIONS, AND EXACTIONS. If these requirements constitute fees, taxes, assessments, dedications, reservations, or other exactions as specified in Government Code Sections 66020(a) or 66021, this is to provide notification that, as of the date of this notice, the 90-day period has begun in which you may protest these requirements. This matter is subject to the California Code of Civil Procedures (CCP) Section 1094.5; the time by which judicial review must be sought is governed by CCP Section 1094.6.
19. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
25 Packet Pg. 240 of 332
7 0
9 2
claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice.
20. SIGN APPROVAL NEEDED. No signs are approved at this time. All signs shall conform to the requirements of Title 16.20 of the Palo Alto Municipal Code (Sign Code) and shall be subject to approval by the Director of Planning.
21. TRASH ROOM. The trash room shall be used solely for the temporary storage of refuse and recycling that is disposed on a regular basis and shall be closed and locked during non-business hours.
22. REFUSE. All trash areas shall be effectively screened from view and covered and maintained in an orderly state to prevent water from entering into the garbage container. No outdoor storage is allowed/permitted unless designated on the approved plan set. Trash areas shall be maintained in a manner to discourage illegal dumping.
23. UTILITY LOCATIONS. In no case shall utilities be placed in a location that requires equipment and/or bollards to encroach into a required parking space. In no case shall a pipeline be placed within 10 feet of a proposed tree and/or tree designated to remain.
BUILDING
24. Building permit submittal shall comply with 2022 CBSC if submitted to the City prior to 1/1/26.
25. Building permit submittal shall follow the checklist found at this link. https://www.cityofpaloalto.org/files/assets/public/v/3/development-services/building- division/checklists/simplified/r10-new-mf-checklist_1.16.2025.pdf
TRANSPORTATION
26. The Driveway shall be designed to the City's standard https://www.cityofpaloalto.org/Departments/Public-Works/Engineering-Services/Public-Works- Standard-Drawings-and-Specifications
27. Plans shall show the removal of on-street parking spaces as required for refuse service of this development.
28. TDM PROGRAM AND ANNUAL REPORTING REQUIREMENT: The applicant shall prepare a Transportation Demand Management (TDM) plan, to the satisfaction of the Director of Planning and Development Services. The TDM plan shall include measures and programs to achieve a reduction in single-occupancy vehicle trips to the site by a minimum of 20%, in conformance with the City’s Comprehensive Plan. The TDM plan shall include an annual monitoring plan to document mode split and trips to the project site.
The TDM annual report shall be submitted to the Chief Transportation Official. Monitoring and Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
26 Packet Pg. 241 of 332
7 0
9 2
reporting requirements may be revised in the future if the minimum reduction is not achieved through the measures and programs initially implemented. Projects that do not achieve the required reduction may be subject to daily penalties as set forth in the City’s fee schedule.
FIRE
29. FIRE FLOW IMPROVEMENTS. Fire flow test results (August 2024) were not sufficient to meet the min PAFD required FH flow of 2000 gpm. Water main improvements will be required for this project. All upgrades required to properly serve the project shall be completed at the expense of the applicant and in conformance with the City’s standards.
30. FIRE HYDRANT. Install one public fire hydrant on project side of street.
31. Update references on sheet C-7.0 to reference CFC 2022.
PUBLIC WORKS ENGINEERING
32. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS. Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link:
https://www.cityofpaloalto.org/Departments/Public-Works/Engineering-Services/Forms-and-Permits
33. MAP THIRD-PARTY REVIEW. The City contracts with a third-party surveyor that will review and provide approval of the map’s technical correctness as the City Surveyor, as permitted by the Subdivision Map Act. The Public Works Department will forward a Scope & Fee Letter from the third-party surveyor and the applicant will be responsible for payment of the fee’s indicated therein, which is based on the complexity of the map.
34. STREETWORK PERMIT. The applicant shall obtain a Streetwork Permit from the Department of Public Works for all public improvements.
35. GRADING AND EXCAVATION PERMIT. A Grading Permit is required per PAMC Chapter 16.28. The permit application and all applicable documents (see Section H of application) shall be submitted to Public Works Engineering. Add the following note: “THIS GRADING PERMIT WILL ONLY AUTHORIZE GENERAL GRADING AND INSTALLATION OF THE STORM DRAIN SYSTEM. OTHER BUILDING AND UTILITY
IMPROVEMENTS ARE SHOWN FOR REFERENCE INFORMATION ONLY AND ARE SUBJECT TO SEPARATE BUILDING PERMIT APPROVAL.”
36. CIVIL ENGINEER CERTIFICATION. Upon completion of the rough grading work and at the final completion of the work, applicant shall provide an as-graded grading plan prepared by the civil engineer that includes original ground surface elevations, as-graded ground surface elevations, lot drainage patterns and locations and elevations of all surface and subsurface drainage facilities. The civil engineer shall certify that the work was done in accordance with the final approved grading plan.
Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
27 Packet Pg. 242 of 332
7 0
9 2
37. GEOTECHNICAL ENGINEER STATEMENT. The grading plans shall include the following statement signed and sealed by the Geotechnical Engineer of Record: “THIS PLAN HAS BEEN REVIEWED AND FOUND TO BE IN GENERAL CONFORMANCE WITH THE INTENT AND PURPOSE OF THE GEOTECHNICAL REPORT”.
38. ENCROACHMENT PERMIT. Prior to any work in the public right-of-way, the applicant shall obtain an encroachment permit from the Public Works Department for any work that encroaches onto the City right-of-way.
39. LOGISTICS PLAN. A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractors’ parking, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, and traffic control. All truck routes shall conform to the City of Palo Alto’s Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. NOTE: Some items/tasks on the logistics plan may require an encroachment permit.
40. STORMWATER POLLUTION PREVENTION. All improvement plan sets shall include the “Pollution Prevention – It’s Part of the Plan” sheet.
41. C.3 THIRD-PARTY CERTIFICATION. Applicant shall provide certification from a qualified third-party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11.
Submit the following:
a. Stamped and signed C.3 data form (August 2024 version) from SCVURPPP. https://scvurppp.org/wp-content/uploads/2024/09/SCVURPPP-C.3-Data-Form- Fillable_2024_wp.pdf
b. Final stamped and signed letter confirming which documents were reviewed and that the project complies with Provision C.3 and PAMC 16.11.
42. C.3 STORMWATER AGREEMENT. The applicant shall enter into a Stormwater Maintenance Agreement with the City to guarantee the ongoing maintenance of the permanent storm water pollution prevention measures. The City will inspect the treatment measures yearly and charge an inspection fee. The agreement shall be executed by the applicant team prior to building permit final.
43. C.3 FINAL THIRD-PARTY CERTIFICATION PRIOR TO OCCUPANCY. Within 45 days of the installation of the required storm water treatment measures and prior to the issuance of an occupancy permit for the building, the third-party reviewer shall submit to the City a certification verifying that all the permanent storm water pollution prevention measures were installed in accordance with the approved plans.
44. PAVEMENT RESTORATION. The applicant shall restore the pavement along the entire project frontage, curb-to-curb, by performing a 3.5” grind and overlay. The exact restoration limits will be determined Item 12
Attachment C - Draft
Record of Land Use
Action
Item 12: Staff Report
Pg.
28 Packet Pg. 243 of 332