Vers.: Aug. 5, 2019
AMENDMENT NO.1 TO CONTRACT NO. S22184359
BETWEEN THE CITY OF PALO ALTO AND
PRIME ACTUARIAL CONSULTING LLC dba BICKMORE ACTUARIAL
This Amendment No. 1 (this “Amendment”) to Contract No. S22184359 (the “Contract” as defined below ) is entered into as of 2 1st of April 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and PRIME ACTUARIAL CONSULTING dba BICKMORE ACTUARIAL LLC, a Limited Liability Company , located at 180 Promenade Circle, Suite 300 , Sacramento, CA 95834 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. T he Contract (as defined below) was entered into by and between the Parties hereto for the provision of conduct ing an evaluation of self- insured liability and workers compensation actuarial study and cost allocation programs, as detailed therein.
B. T he Parties now wish to amend the Contract in order to increase the compensation by Twenty-Seven Thousand Dollars from Forty Thousand Five Hundred Dollars to a new not to exceed amount of Sixty -Seven Thousand Five Hundred Dollars , and to extend the term for two additional years through June 30, 2027, as detailed herein.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean C ontract No. S22184359 between CONSULTANT and CITY, dated July 1, 2022.
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2 entitled “TERM” of the Contract is hereb y amended to read as follows:
The term of this Agreement shall be from the date of its full execution through June 30, 2027 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.
Docusign Envelope ID: 2E488CA7-C9DA-45EF-9B4F-53AB91EF63C2 Vers.: Aug. 5, 2019
SECTION 3. Section 4 e ntitled “ NOT TO EXCEED COMPENSATION,” of the Contract is hereby amended to read as follows:
The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Sixty-Seven Thousand Five Hundred Dollars ($67,500). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY.
SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/ are hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “ C” entitled “C OMPENSATION, AMENDMENT NO. 1 ”,AMENDED, REPLACES PREVIOUS.
b. Exhibit “ C-1” entitled “ SCHEDULE OF RATES, AMENDMENT NO. 1”,AMENDED, REPLACES PREVIOUS.
SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 6 . Incorporation of Recitals . The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Docusign Envelope ID: 2E488CA7-C9DA-45EF-9B4F-53AB91EF63C2 Vers.: Aug. 5, 2019
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the P arties have by their duly authorized representatives executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
Purchasing Manager
APPROVED AS TO FORM:
City Attorney or designee
PRIME ACTUARIAL CONSULTING LLC
dba BICKMORE ACTUARIAL
Officer 1
By:
Name:
Title:
Officer 2
By:
Name:
Title:
Attachments:
Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS).
Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS).
Docusign Envelope ID: 2E488CA7-C9DA-45EF-9B4F-53AB91EF63C2 President
Michael Harrington
Rian Potvin
CFO
Vers.: Aug. 5, 2019
EXHIBIT “C”
COMPENSATION, AMENDMENT NO. 1
AMENDED, REPLACES PREVIOUS
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C -1 up to the not to exceed budget amount for each task set forth below.
CITY’s Project Manager may approve in writing the transfer of budget amounts between any o f the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement.
CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY.
BUDGET SCHEDULE
TASK NOT TO EXCEED AMOUNT
Task 1
(Worker’s Compensation Actuarial Report $4,750 per year, 5 year total)
$23,750
Task 2
(Worker’s Compensation Cost Allocation - $2,000 per year, 5 year total)
$10,000
Task 3
(Liability Actuarial Report - $4,750 per year, 5 year total) $23,750
Task 4
(Liability Cost Allocation - $2,000 per year, 5 year total) $10,000
Sub-total for Services $67,500
Reimbursable Expenses (if any) $0
Total for Services and Reimbursable Expenses $67,500
Additional Services (if any, per Section 4) $0
Maximum Total Compensation $67,500
REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and Docusign Envelope ID: 2E488CA7-C9DA-45EF-9B4F-53AB91EF63C2 Vers.: Aug. 5, 2019
other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder.
Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00.
Docusign Envelope ID: 2E488CA7-C9DA-45EF-9B4F-53AB91EF63C2 Vers.: Aug. 5, 2019
EXHIBIT “C-1”
SCHEDULE OF RATES, AMENDMENT NO. 1
AMENDED, REPLACES PREVIOUS
CONSULTANT’s schedule of rates is as follows:
HOURLY RATES:
Partner $340
Manager $290
Actuarial Staff $140
Administrative Staff $56
Docusign Envelope ID: 2E488CA7-C9DA-45EF-9B4F-53AB91EF63C2 Certificate Of Completion
Envelope Id: 2E488CA7-C9DA-45EF-9B4F-53AB91EF63C2
Status: Completed
Subject: Complete with Docusign: Final S22184359 Amend No 1. Bickmore Actuarial.pdf Source Envelope:
Document Pages: 6
Signatures: 2
Envelope Originator:
Certificate Pages: 2
Initials: 0
Alice Harrison
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 71.204.184.225
Record Tracking
Status: Original
2/10/2025 11:46:20 AM
Holder: Alice Harrison
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
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Pool: City of Palo Alto
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Michael Harrington
[email protected]
President
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Rian Potvin
[email protected]
CFO
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Sent: 2/10/2025 5:38:30 PM
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Signed: 2/11/2025 9:02:19 AM
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Alyssa Ching
[email protected]
Administrative Assistant
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Rocelyn Fernando
[email protected]
Finance Manager
City of Palo Alto
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