CITY COUNCIL
ACTION MINUTES
Regular Meeting
April 21, 2025
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely:
Absent:
Sp
ecial Orders of the Day
1. Recognizing Palo Alto Youth Who Have Received The President's Volunteer Service Award (PVSA) As Certified by Youth Community Service (YCS) Between Feb 16, 2024 – Feb 15, 2025
NO ACTION
2. Sig
ning of a Friendship City Agreement between the City of Palo Alto and Narok, Kenya in Celebration of Palo Alto‘s First Friendship City
NO ACTION
A
genda Changes, Additions and Deletions
P
ublic Comment
C
ouncil Member Questions, Comments and Announcements
Docusign Envelope ID: 62C5F012-0F25-4DBA-AF6F-58EE28D39926
ACTION MINUTES
City Council Meeting
Action Minutes: 04/21/2025
Study Session
3. Semi-Annual City Council Discussion with the Independent Police Auditor (IPA)
NO ACTION
C
onsent Calendar
MOTION: Council member Reckdahl moved, seconded by Council member Lu to approve Agenda Item Numbers 4-10.
MOTION PASSED: 7-0
4. Approval of Minutes from April 7, 2025 Meeting
5. Approval of Contract Amendment No. 2 to Contract No. C23185922 with Kittelson & Associates, INC. to Extend Term for an Additional Year of Service Through June 30, 2026 for professional consultant services for the City's Bicycle and Pedestrian Transportation Plan Update; CEQA status - exempt under- California Senate Bill 922 (2022), codified as Public Resources Code section 21080.20.
6. Approval of Amendment Number 1 to Contract Number S22184359 With Prime Actuarial Consulting, LLC dba Bickmore Actuarial, in the Amount of $27,000, for a new Total Not -to-Exceed Contract Amount of $67,500 for Actuarial Services Related to the Workers’ Compensation and the General Liability Programs and to Extend Term for an Additional Two Years; CEQA Status – Not a Project
7. Approval of Amendment No. 1 to the Cooperative Agreement with the Association of Bay Area Governments to Construct the Horizontal Levee Pilot Project (WQ - 22001) to Reflect an Additional $2 Million in California Coastal Conservancy Grant Funds; CEQA Status – Exempt under Section 15133
8. Approval of Contract Amendment Number 2 to Contract Number C24190163 with Musson Theatrical to extend the contract time through March 2, 2026, with No Change in the Total Not- to Exceed Amount for $101,927 for the Refurbishing of the Stage Rigging System at Lucie Stern Community Theatre; CEQA status - categorically exempt.
9. Adoption of a Resolution Endorsing the Updated Safe Routes to School Consensus Statement and Approval of the Amended City/School Transportation Safety Committee Bylaws; CEQA Status – Not a Project.
10. Approval of a Surveillance Use Policy for Security Cameras in Council Chambers and Approval of Purchase of $4,886 for Security Cameras; CEQA status – not a project.
Docusign Envelope ID: 62C5F012-0F25-4DBA-AF6F-58EE28D39926
ACTION MINUTES
City Council Meeting
Action Minutes: 04/21/2025
City Manager Comments
Ed Shikada, City Manager
Ac
tion Items
11. Review and Authorize Initiation of Community Poll Number One Themes for the Cubberley Master Plan Project and Receive an Update on the Project Workplan; CEQA Status - the Master Plan will undergo CEQA review.
NO ACTION
12. A
pproval of Professional Service Contract Number C25192988 with Lloyd Consulting Group, LLC., in the Amount Not to Exceed $160,825 to Conduct a Comprehensive Turf Study for a Period of Six Months; CEQA Status – exempt under CEQA regulations 15262 and 15306.
MOTION: Councilmember Burt moved, seconded by Council member Lythcott-Haims to approve and authorize the City Manager or their designee to negotiate and execute a contract with a modified scope and budget not- to-exceed $160,825 with Lloyd Consulting Group, LLC, to provide a comprehensive turf study that compares synthetic , natural turf athletic fields , and additional research
necessary that would focus the work involved to specifically address the need for a turf replacement decision at El Camino Park anticipated in fiscal year 2026.
MOTION PASSED: 6-1, Lauing no
SUB
STITUTE MOTION: Mayor Lauing moved, seconded by Councilmember Lu to direct staff to modify and narrow the scope of work and return to Council.
SUBSTITUTE MOTION FAILED: 2-5, Burt, Stone, Lythcott-Haims, Reckdahl, Veenker no Ad
journment: The meeting was adjourned at 10:49 P.M.
Docusign Envelope ID: 62C5F012-0F25-4DBA-AF6F-58EE28D39926
ACTION MINUTES
City Council Meeting
Action Minutes: 04/21/2025
A
TTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
Docusign Envelope ID: 62C5F012-0F25-4DBA-AF6F-58EE28D39926
Certificate Of Completion
Envelope Id: 62C5F012-0F25-4DBA-AF6F-58EE28D39926
Status: Completed
Subject: April 14, 2025 & April 21, 2025 Draft Action Minutes Source Envelope:
Document Pages: 8
Signatures: 4
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Certificate Pages: 2
Initials: 0
Christine Prior
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250 Hamilton Ave
Palo Alto , CA 94301
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Record Tracking
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5/8/2025 5:32:56 PM
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Ed Lauing
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Mahealani Ah Yun
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