Contract Change Order
City of Palo Alto
Department: Public Works WQCP
Contract Number: C23186274
CONTRACT CHANGE ORDER PAGE 1 OF 3
Contract Change Order #01
Project Title: On-Call Emergency Construction Services Project No.: WQ - 19002 Contract Number: C23186274 Date: 3/24/2025
Contractor: Monterey Mechanical Company Change Order: 01
Description of Change Order
Background Information: The 5-year contract runs from March 21, 2023 to March 15, 2028 for $1,500,000 ($300,000 / year) to cover the cost of immediate mobilization and construction costs by the on-call contractor for handling emergency and urgent construction services at the Palo Alto Regional Water Quality Control Plant.
Change Order Justification: Work Order -2301 expenses of $634,535 have been disbursed for emergency and urgent construction services. Work Order -2302, underway with budgeted expenses of $847,000, will nearly deplete the contract budget. Work Order - 2304 budgeted expenses is $650,000, and there are insufficient funds to execute this work order.
Another $1,500,000 is requested to replenish the contract with funds to execute Work Order -2304 and to cover future unforeseen urgent and emergency work over the next three years. This C/O will be subject to approval by the Palo Alto City Council.
Description of Work to be Performed: Unexpected breakdowns or failures of equipment, piping, electrical, concrete, etc., requiring use of the funds in this contract for urgent, critical repair work.
Incorporates Field Order Number(s): N / A
Cost Time
This change order will:
No cost change: N/A
Increase cost by $ 1,500,000
Decrease cost by $ N/A
This change order will:
No change in time
Increase time by days
Decrease time by days
The date of completion as of this change order
remains as:
March 15, 2028
G/L account number (s):31651
CONTRACT CHANGE ORDER PAGE 2 OF 3
Basis for change in cost:
Unit price(s)
Lump sum
Cost plus
Other:
Contract Change Order – continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts or delays associated with the Line Items addressed in this Change Order.
CLAIM PROCEDURE: Any items in Contractor’s Change Order Request that are not included in this Change Order are hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto:
By: By:
Title: Monterey Mechanical Co. Project Manager Title: Public Works Department - Project Manager Date: Date:
PCO No.
ASI
EWA
COR
CO
Description Amount Reason for Change
-01 Unexpected emergency repairs $1,500,000 Replenishment of contract funds for unforeseen work.
Total for this change
order $1,500,000
Scope of Work
Contract Change Order
City of Palo Alto
Department: Public Works WQCP
Contract Number: C23186274
CONTRACT CHANGE ORDER PAGE 3 OF 3
Document Preparation City Approval – WQCP Head
By: Tom Kapushinski By:
Title: Sr. Project Engineer Title: Aaron Gilbert
Plant Manager, Water Quality Control Plant
Date: Date:
City Approval – Division Head
Signature required on all change orders
By:
Title: Karin North
Asistant Director, Public Works, ESD
Date:
City Approval – Department Head
Signature required when any individual Change Order exceeds $10,000.
By:
Title: Brad Eggleston
Director of Public Works
Date:
Contract Change Order – continued
Summary of Amounts Payable Under Contract (For Internal Purposes Only) Original Contract Amount: $ 1,500,000.00
Previous Change Orders $ 0.00
This Change Order $ 1,500,000.00
Revised Contract Amount: $ 3,000,000.00
Compare to:
Original Contract
Authorization: $ 1,500,000.00 Contingency: 0.00
Contract Amendment
Authorizations $ 0.00 Contingency added: 0.00
Contingency
Authorizations: $ 0.00 Used to date 0.00
Total Authorized Funding: $ 3,000,000.00 Balance remaining 0.00 Change orders shall not be initiated for Council-approved contracts if the revised contract total exceeds the total authorized funding amount.