CITY COUNCIL
ACTION MINUTES
Regular Meeting
June 2, 2025
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely:
Absent:
Bo
ard and Commission Appointments
1. Appointment of Candidates to the Vacancies on the Architectural Review Board; CEQA Status - Not a Project
Architectural Review Board
First Round Voting for Three (3) vacancies (s eats 1, 2, 5) on the Architectural Review Board ending March 31, 2028
Ashutosh Gupta: Lauing, Stone
Bei Xu: Lu, Lythcott-Haims
David Hirsch: Lauing, Stone, Lu, Veenker, Reckdahl, Burt, Lythcott-Haims Grace Lee: Burt
Khelan Bhatt: Veenker
Marton Jojarth: Reckdahl, Burt
Naveen Govind:
Sema Yavuz:
Yingxi Chen: Lauing, Stone, Lu, Veenker, Reckdahl, Lythcott-Haims Candidate David Hirsch receiving seven votes is appointed to the full -term expiring March 31, 2028 (seat 2).
Candidate Yingxi Chen receiving six votes is appointed to the full -term expiring March 31, 2028 (seat 5).
No other candidate received four votes required to be appointed to the full -term expiring March 31, 2028. A second round of voting is required.
Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E
City Council Meeting
Action Minutes: 06/02/2025
ACTION MINUTES
Second Roun d Voting fo r One (1 ) vacancy (s eat 1) o n the A rchitectural Review Board ending March 31, 2028
Ashutosh Gupta: Lauing, Stone
Bei Xu: Lythcott-Haims, Lu
Grace Lee:
Khelan Bhatt: Veenker
Marton Jojarth: Reckdahl, Burt
Naveen Govind:
Sema Yavuz:
No c andidate received four v otes required to b e appointed to the f ull-term e xpiring March 31, 2028. A third round of voting is required.
Third Round Voting for O ne ( 1) v acancy (seat 1) o n the A rchitectural Review Board ending March 31, 2028
Ashutosh Gupta: Lauing
Bei Xu: Stone, Lythcott-Haims, Lu
Khelan Bhatt:
Marton Jojarth: Veenker, Reckdahl, Burt
No c andidate received four v otes required to b e appointed to the f ull-term e xpiring March 31, 2028. A fourth round of voting is required.
Fourth Round Voting fo r O ne ( 1) v acancy ( seat 1) o n the A rchitectural Review Board e nding March 31, 2028.
Ashutosh Gupta:
Bei Xu: Lu, Stone, Lythcott-Haims
Marton Jojarth: Lauing, Reckdahl, Burt, Veenker
Candidate Mar ton Jojarth receiving four votes is a ppointed to the f ull-term expiring M arch 31, 2028 (seat 1).
Closed Session
2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Subject: Downtown Vibrancy v. City of Palo Alto, et al., Santa Clara County Superior Court
Case No. 25CV464012
Authority: Government Code Section 54956.9(d)(1)
AA1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Authority: Government Code Section 54956.8
Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E
ACTION MINUTES
City Council Meeting
Action Minutes: 06/02/2025
Property: 2575 East Bayshore Road; Assessor’s Parcel Number 008-03-015 Negotiating Parties: C H LLC. City Negotiators: Ed Shikada, Kiely Nose, Alan Kurotori, Sunny Tong
Subject of Negotiations: Purchase and/or Lease Price and Terms of Payment MOTION: Council member Veenker moved, seconded by Council member Lu to go into Closed Session.
MOTION PASSED: 7-0
Council went into Closed Session at 5:57 P.M.
Council returned from Closed Session at 7:15 P.M.
Mayor Lauing announced no reportable action.
Ag
enda Changes, Additions and Deletions
Pu
blic Comment
Co
uncil Member Questions, Comments and Announcements
Study
Session
3. Bicycle and Pedestrian Transportation Plan (BPTP) Update: Draft Project Prioritization Framework and Prioritized Project Lists
NO ACTION
Co
nsent Calendar
MOTION: Council member Burt moved, seconded by Council member Reckdahl to approve Agenda Item Numbers 4-11.
MOTION PASSED: 7-0
4. Approval of Minutes from May 19, 2025 Meeting
Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E
ACTION MINUTES
City Council Meeting
Action Minutes: 06/02/2025
5. Approval of and Authorization of City Manager or their Designee to Execute an Exchange Agreement with Midpeninsula Regional Open Space District for Replacement of Overhead Utility Facilities with Underground Facilities and Exchange and Transfer Real Property Interests within Monte Bello Open Space Preserve and Rancho San Antonio Open Space Preserve, Assessor’s Parcel Numbers 351 -25-014, 351-06-025, 351- 09-002, and 351-12-069; CEQA Status – Exempt Under CEQA Guidelines Section 15302
6. Adoption of a Resolution Approving the Safe Streets for All (SS4A) Safety Action Plan as Recommended by the Policy & Services Committee
7. Approval of Contract Amendment Number 4 to Contract Number C16166822 with ARC Document Solutions in the Amount of $1,020,000, Bringing the New Total Not To Exceed to $3,855,340, for Copiers/Printers to increase; CEQA Status - Not a Project
8. Approval of Contract Amendment No. 2 to Contract Number C21179340 with Baker Tilly US, LLP in the Amount of $2,126,250 and to Extend Term to June 30, 2026, with Option to Extend for Two Years, for Internal Auditing Services; Revised Total Not to Exceed is $5,552,500, CEQA Status – Not a Project.
9. Approval of Construction Contract Number C25194073 with G. Bortolotto & Company Inc. in the Amount of $3,817,942 for the Fiscal Year 2025 Asphalt Paving Project; Capital Improvement Program Projects PE -86070, PE -09003, PL -12000, and PG -06001; and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $376,926; CEQA Status – Exempt under CEQA Guidelines Section 15301(c)
10. Approval of Construction Contract No. C25193583 with Stronger Building Services in the Not-to-Exceed Amount of $440,250 for the Lucie Stern Community Center Theater Roof Underlayment Replacement Project as part of the Roofing Replacement Program, Capital Improvement Program PF-00006 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not -to-Exceed Amount of $44,025; CEQA status - Exempt under CEQA Guideline Sections 15301 and 15302
11. Adoption of a Resolution for Senate Bill 1, the Road Repair and Accountability Act, for Fiscal Year 2026, Providing the Project List for the Street Maintenance Project, Capital Improvement Program Project (PE-86070); CEQA Status – Not a Project C
ity Manager Comments
Ed Shikada, City Manager
Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E
ACTION MINUTES
City Council Meeting
Action Minutes: 06/02/2025
Action Items
12. LEGISLATIVE. Adoption of a Temporary, Emergency Ordinance Amending Title 18 and Title 21 to Reflect Changes in State Law in Accordance with Senate Bill 1123 and Related Direction to Staff Regarding Updates to the Land Use Element of the Comprehensive Plan. CEQA Status: Exempt Pursuant to Government Code Sections 65852.28 and 66499.41.
Agenda Item Number 12 deferred to a future City Council meeting June 9, 2025.
Ad
journment: The meeting was adjourned at 9:47 P.M.
A
TTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E
Certificate Of Completion
Envelope Id: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E
Status: Completed
Subject: June 2, 2025 Action Minutes
Source Envelope:
Document Pages: 5
Signatures: 2
Envelope Originator:
Certificate Pages: 2
Initials: 0
Christine Prior
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 165.225.242.87
Record Tracking
Status: Original
6/17/2025 9:26:08 AM
Holder: Christine Prior
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Palo Alto
Location: Docusign
Signer Events
Signature
Timestamp
Ed Lauing
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 67.188.59.65
Sent: 6/17/2025 9:27:46 AM
Viewed: 6/17/2025 10:05:24 AM
Signed: 6/17/2025 10:06:02 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Mahealani Ah Yun
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 165.225.242.120
Sent: 6/17/2025 10:06:03 AM
Viewed: 6/23/2025 11:11:22 AM
Signed: 6/23/2025 12:26:28 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
6/17/2025 9:27:46 AM
Envelope Summary Events
Status
Timestamps
Certified Delivered
Security Checked
6/23/2025 11:11:22 AM
Signing Complete
Security Checked
6/23/2025 12:26:28 PM
Completed
Security Checked
6/23/2025 12:26:28 PM
Payment Events
Status
Timestamps