Attachment C
2023 2024 2025 Q3
POLICE DEPARTMENT
Overtime Expense
Adopted Budget (A) $972,512 $1,028,988 $1,098,939
Modified Budget (B) 972,512 1,028,988 1,098,939 Net Overtime Cost - see below 1,107,518 1,160,290 1,863,857 Variance to Budget (135,006) (131,303) (764,918) Overtime Net Cost
Actual Expense $2,940,019 $3,467,691 $2,677,774
Less Reimbursements
Other Program Reimbursements 878 259,747 - California OES/FEMA (Strike Teams) - - - Stanford Communications 124,868 99,161 85,354 Utilities Communications Reimbursement 64,599 56,429 53,108 Local Agencies (C) 4,949 6,574 4,840 Police Service Fees 100,413 117,433 89,654 Total Reimbursements 295,707 539,345 232,956 Less Department Vacancies (A) 1,536,794 1,768,057 580,962 Net Overtime Cost $1,107,518 $1,160,290 $1,863,857
Department Vacancies (number of days) 4,876 5,419 1,655 Workers' Compensation Cases 23 21 10 Department Disabilities (number of days) 739 381 529
FIRE DEPARTMENT
Overtime Expense
Adopted Budget (D) $2,124,054 $2,146,234 $2,721,066
Modified Budget (E) 3,801,054 2,146,234 5,216,682 Net Overtime Cost - see below 1,740,750 1,734,841 3,470,695 Variance to Budget 2,060,304 411,393 1,745,987 Overtime Net Cost
Actual Expense $3,589,198 $4,099,233 $4,449,462
Less Reimbursements
California OES/FEMA (Strike Teams) 341,629 - 512,553 Fire Station 8 Fire Services 272,267
Total Reimbursements 341,629 - 784,820 Less Department Vacancies (D) 1,506,819 2,364,392 193,947 Net Overtime Cost $1,740,750 $1,734,841 $3,470,695
Department Vacancies (number of days) 4,105 5,297 2,588 Workers' Compensation Cases 32 8 8 Department Disabilities (number of days) 484 274 230 NOTES:
(A) The FY 2025 Police Department budget was increased by 1.0 Police Lieutenant. (B) Police Department adopted budget has not been adjusted in FY 2025. (C) Includes Animal Control Services contract with Los Altos and Los Altos Hills. (D) The FY 2025 Fire Department budget was increased by 3.0 Fire Fighters. (E) As part of the FY 2025 Mid-Year Review, City Council approved actions that will result in a Fire Department overtime budget of $5.1 million, including shifting $1.0 million of vacancy savings for overtime.
Public Safety Departments
Overtime Analysis for Fiscal Years 2023 through 2025